Steps to create Advance Shipment Notification [ASN]

INVENTORY COLLABORATION HUB

Scenario 1 : Only one item to be dispatched.

Step # 1 : Log on to BEML – ICH Screen as shown below.

Step # 2 : Click on the link “Purchase Order Collaboration” as shown.

Step # 3 : Click on the link “Overview (Supplier)” as shown.

Step # 4 : Enter the PO No as shown below.

Step # 5 : Click on the button “GO” to display the order as shown.

Step # 6 : Select the order line and click on “Details”.

Purchase order status to be ensured as above

Step # 7 : Select the items( one or many as per your dispatch) & Click “Create ASN for items”.

Step # 8 : Enter dispatch quantity.

Step # 9: Enter Shipping and delivery date as shown.

NOTE: Delivery date/time > shipping date/time > document date/time

Step # 10: Click on the link “Shipping Details” as shown.

Step # 11: Enter “Bill/Lading ID” & “Means of Transport ID” as shown.

Step # 12: Click on the button “Check” and verify the message output as shown (green)

Step # 13: Click on the button “Save/Publish”.

Note:

• Click Save/Draft incase there is a likely change in the data entered. For ex. Dispatch qty, Date of Dispatch, Invoice No, Transportation details.

• If all data entered are firm click on Save/Publish.

Step # 14: Click on the button “Ok”.

Step # 15: Click on the button “Print” to display the print format of ASN.

Step # 16: Print view of ASN is as shown below. Click on the Print Icon to print the ASN.

INVENTORY COLLABORATION HUB

Scenario 2 : More than one item to be dispatched.

NOTE : Step # 1 to 6 to be repeated as stated in Scenario 1.

Select the items to be dispatched & click the button “Create ASN for Items”.

Enter dispatch quantity.

Note : The quantity appearing by default will be the pending PO quantity. Hence change to the dispatch quantity.

Note : Step # 9 to 16 to be repeated as in Scenario 1 to complete the ASN process.

INVENTORY COLLABORATION HUB