steps to access to request a research contract through the ... · note that all requests for...

StepstoaccesstorequestaresearchcontractthroughthePre‐AwardGrantManagementSystem(PAGMS)

Contents

1. General ............................................................................................................................... 2

2. Narrated steps .................................................................................................................... 2

3. Steps in screen shots .......................................................................................................... 3

4. Still struggling? .................................................................................................................. 15

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1. General All requests for research grant contracts/ agreements must be submitted through the Pre-

Award Grant Management System. No requests will be accepted via email. Requests for contracts/ agreements can be submitted by the researcher or a personal/

administrative assistant.

2. Narratedsteps Note that all requests for research contracts must be submitted through the Pre-Award Grant Management System (PAGMS) To access the PAGMS and see your applications you can follow the following steps:

1. Log onto the UP staff portal

2. Click on Staff System Portlets

3. Under Faculty and Student Services Centre Portlet, click on Faculty Centre (LOL) – View Class List

4. You will have to login again with your UP staff portal login details

5. Under Main Menu, click on Research Funding and Grants

6. Click on External Funding workcentre

7. Search for the call which you applied to and was awarded

If the call does not appear either upload the call or request for the call to be uploaded

8. Click on the call link

9. Click on Commence UP Application Process

10. Click on Submitted to Funder & Outcome already received

11. Select Awarded from the dropdown menu and click on Next Step

12. Complete key personnel detail and click on Next Step

13. Complete Project Details and click on Next Step

14. Select Awarded from the dropdown menu and click on Next Step

15. Select type of agreement support required and upload draft agreement

16. Click on Send request to DRIS Contracts Office and click on Save 17. Track the status of your agreement

18. Download signed agreement and checklist

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3. Stepsinscreenshots

1. Log onto the UP staff portal

Note:

You can reset your password or register as a new user using the links at the bottom of

the login page.

If you are experiencing any problems with the login or registration you can contact IT at

012 420 3051.

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2. Click on Staff System Portlets

3. Under Faculty and Student Services Centre Portlet, click on Faculty Centre (LOL) – View Class List

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4. You will have to login again with your UP staff portal login details

5. Under Main Menu, click on Research Funding and Grants

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6. Click on External Funding workcentre

7. Searched for the call which you applied

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If the call does not appear you will have to upload the call or request for the call to be uploaded

Note:

To request for the call to be uploaded email the [email protected]

Approval of submitted calls take 24 hours

You will then have to login following steps 1 – 7

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8. Click on call link

9. Click on Commence UP application process

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10. Click on Submitted to Funder & Outcome already received

11. Select Awarded from the dropdown menu and click Next Step

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12. Complete key personnel detail and click on Next Step

13. Complete Project Details and click on Next Step

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14. Select Awarded from dropdown menu and click on Next Step

15. Select the type of agreement support required and upload draft agreement

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16. Click on Send request to DRIS Contracts Office and click on Save

The DRIS Contracts Office will require your request and finalize the agreement.

The signed agreement with checklist will be uploaded to the system.

You will receive an email notification.

The Research Grants Management Office will finalize your cost centre number and change the

status of your project to funded

17. Track the status of your agreement

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18. Download signed agreement and checklist

The system will send you an email notification when the signed agreement and checklist is

uploaded

Log onto the system and search under My Applications and select the relevant application

Click on the application link to open the application

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Click on attachments to download the signed agreement and checklist

Under attachments you will find the signed agreement and checklist

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4. Stillstruggling? If you are still struggling to navigate the system you can contact: Ninette Mouton Tel: 012 420 3528 Email: [email protected] Noluthando Zikode Tel: 012 420 5847 Email: [email protected] We also host regular information sessions. To RSVP for the next session, click here: http://www.up.ac.za/en/externalresearchfunding/article/2450358/events-and-training-1

steps to access to request a research contract through the ... · note that all requests for...

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