step 1: collecting, organizing, & analyzing school data step 2: identifying core values,...

STEP 1:STEP 1:

Collecting, Collecting, Organizing, & Organizing, & Analyzing School Analyzing School DataData

STEP 2:STEP 2:

Identifying Identifying Core Values, Core Values, Crafting the Crafting the School’s School’s Vision, Vision, MissionMission

STEP 3:STEP 3:

Determining Determining School Goals School Goals & Objectives& Objectives

Plan Plan ImplementationImplementation

SIP SIP Planning Planning

CycleCycle

Planning Planning should be should be

based on an based on an objective objective

analysis of the analysis of the current school current school

situation. situation. A wrong A wrong assessment of assessment of

the situation the situation leads to wrong leads to wrong interventions.interventions.

What do we need as a tool to What do we need as a tool to help us in the Situation Analysis help us in the Situation Analysis process?process?

Several tool and approaches are made available to us to consider, however, we need a tool that enables us to facilitate the:

• identification of problems;

•determination of the causal relationship between problems; and

• identification of goals and objectives .

SWOT

PROBLEM ANALYSIS

STREAMS ANALYSIS

A situation analysis approach that A situation analysis approach that surfaces the various internal surfaces the various internal strengthsstrengths and and weaknessesweaknesses and external and external opportunitiesopportunities and and threatsthreats that might that might affect an organizationaffect an organization

A situation analysis approach that A situation analysis approach that surfaces problems faced by an surfaces problems faced by an organization/project; facilitates the organization/project; facilitates the determination of the determination of the causal relationship causal relationship of problemsof problems. It produces a PROBLEM . It produces a PROBLEM TREE.TREE.An organizational development technique An organizational development technique which facilitates the identification of which facilitates the identification of problems and their determination of problems and their determination of causal relationship. causal relationship. Problems are Problems are arranged into core areas of organizational arranged into core areas of organizational operations called streamsoperations called streams. It produces a . It produces a STREAMS DIAGNOSTIC CHART.STREAMS DIAGNOSTIC CHART.

PROBLEM ANALYSIS

STREAMS ANALYSIS

Facilitates the Facilitates the identification of identification of problems problems

Facilitates the Facilitates the categorization of categorization of problems problems

Facilitates the Facilitates the determination of determination of causal relationship causal relationship among problemsamong problems

Keen on ensuring Keen on ensuring logical, hierarchical logical, hierarchical connections are connections are made made

Output is visually Output is visually appealingappealing

Streams AnalysisStreams Analysis

It is an organizational development technique which enables the school team to determine causal relationships of existing problems in the school.

Organizations, just like Organizations, just like schools, have core areas of schools, have core areas of operations that could be operations that could be considered as streams.considered as streams.

The headingsheadings in the Data Interpretation Template can be considered as core areas of school operations.

Streams AnalysisStreams Analysis

Provision of Provision of AccessAccess •Personnel

•Learning Materials and Equipment

•Physical and Ancillary Services

•Others

Quality & Quality & RelevanceRelevance •Learner

Performance

•Curriculum Implementation/ Instructional Delivery

•Staff Development

•Others

Management & Management & AdministrationAdministration

•Stakeholders’ Participation

•Instructional Supervision

•Environment

•Management and Administration

•OthersPerformance Performance IndicatorsIndicators

Let us deepen our analysis of our school’s current situation using the Streams Streams AnalysisAnalysis approach.

Steps in Streams AnalysisSteps in Streams AnalysisSteps in Streams AnalysisSteps in Streams Analysis

Identify Identify problemsproblems in in each of the streamseach of the streams

A problem is a situation which is dissatisfying and falls short of the expectations & objectives of a specific group of people.

They should be formulated as existing negative situationsexisting negative situations and not as an absence of solutions.not as an absence of solutions.

Data Inferenc

es

Data Inferenc

es

Positive Inferenc

es

Positive Inferenc

es

Negative Inferenc

es

Negative Inferenc

es

Enrolment is Enrolment is increasingincreasing

Student Student achievement is achievement is

at 50 MPS and is at 50 MPS and is below the below the national national

standard by 25 standard by 25 MPSMPS

Refrain from stating problems as “Lack of…” or “No…” or “Absence of …” or “Inadequate…” or “Insufficient…”

Instead describe the describe the situationsituation which causes the lack of or the absence of something .

In stating a Problem…In stating a Problem…

Refrain from making judgmentjudgment statements as they are vague and evaluative in nature.

The SRC should be used to identify problems.


Refrain from making two or more problems co-exist in a single problem statement.


High absenteeism High absenteeism raterate

High absenteeism High absenteeism raterate

Heavy rainfallHeavy rainfallHeavy rainfallHeavy rainfall

River overflows River overflows River overflows River overflows

High absenteeism High absenteeism rate due to heavy rate due to heavy

rainfall which rainfall which causes the river causes the river

to overflowto overflow

High absenteeism High absenteeism rate due to heavy rate due to heavy

rainfall which rainfall which causes the river causes the river

to overflowto overflow

Refrain from phrasing interventions as problems.


Instead describe the describe the situationsituation why there is a need for such intervention.

When unsure with the dataWhen unsure with the data

The current pupil The current pupil achievement is at 40 achievement is at 40 MPS which is below MPS which is below

the national the national standard of 75 MPS standard of 75 MPS

by 30 MPSby 30 MPS

Place a border on the metacard

Organize problems in streamsOrganize problems in streams

Provision of Access

Quality & Relevance

Management & Administration Performance

Indicators

A1 A2 A3 An A1 A2 A3 An A1 A2 A3 An

Activity Point Activity Point

1. Based on the inferences made, identify problems experienced by the school.

2. Write problems in metacards following these rules:

• One idea, one cardOne idea, one card

• Capital letters onlyCapital letters only

• Take an outsider’s perspectiveTake an outsider’s perspective

Simple Drop-out RateSimple Drop-out Rate is at 3.48% which is higher than the national standard of 0%

Simple Drop-out RateSimple Drop-out Rate is at 3.48% which is higher than the national standard of 0%

__% of learners are absent during harvest season to help as extra farm hands.

Teachers’ teaching strategies are not learner-differentiated.

Lax enforcement of ordinance regulating operation of video/computer shops within __ kms from the school.

___ percentage of learner absenteeism

PLACE METACARDS APPROPRIATELY IN THE STREAMS DIAGNOSTIC CHART


Validate Validate problemsproblems in in each of the streams.each of the streams.

Ask group members to present their outputs. Other SPT members may clarify, add, or remove problems initially identified by the group.


PrioritizePrioritize problems per problems per stream using the Pair-wise stream using the Pair-wise method.method.

Pair-wisePair-wise is simple prioritizing method that puts premium on group consensus and the collective understanding of the members of the team about the problems they face.

Step 1:

Place identified problems per stream in the Pair-wise Matrix.

Problems

1Insufficient classrooms

to accommodate enrollees

2 Dilapidated classrooms

3Problem n

1.Insufficient classrooms to accommodate enrollees

2. Dilapidated classrooms

3. Problem n

Step Step 2:2:

Pair-off intersecting problems.

Problems

1Insufficient classrooms

to accommodate enrollees

2Dilapidated classrooms

3Problem n


1 1

2. Dilapidated classrooms 1 3

3. Problem n 1 3

Step 3Step 3::

Count frequency and rank each problem.

Problems Frequency

Rank


04 1

2. Dilapidated classrooms 00 3

3. Problem 02 2

Arrange problems in each stream following the prioritization.

1.Prioritize problems identified per streams using the Pair-wise approach.

2.Arrange problems in each stream according to priority.



Identify Identify cause-and-effectcause-and-effect relationship of problems.relationship of problems.

Determine which problem drives another problem.

An arrow “directed outwarddirected outward” is drawn from the problem that has caused the other problem.

Provision of Access

Quality & Relevance

Management & Administration Performance

Indicators

A1 A2 A3 An A1 A2 A3 An A1 A2 A3 An

Let’s have a demonstration example.

• Determine the causal relationship of problems identified “within” and “across” streams.


STREAMS ANALYSIS TREE CHECKLIST

Questions YES NO Comments

Are statements negatively stated?

Are problems identified real i.e. are these problems backed by data?

Are problems placed in the appropriate streams?

Do problems describe a real situation?

Are the directions of the arrows correct?

Yes

No

step 1: collecting, organizing, & analyzing school data step 2: identifying core values,...

Documents

problems keen

categorization of problems

streams analysis approach

situation analysis process

current school situation

schools current situation

objective analysis

school team