Steering Committee Agenda 22-1-14

• Overall Program Status• Status By Track• Phasing Slide• Schedule

– High level schedule– Channel migration schedule– Rollout schedule– January/February releases

• Headcount Discussion• Recent Accomplishments

– Local Build Highlights– Aspera Highlights– Network Highlight– MCM Design Highlights

• Next Steps• Appendix

– Financial summary– Contract status

High Level Program Schedule

Sept-May 2014 – Phase 1: Initial Build

Initial Build & Launch• Initial AWS Build with MAM & Initial screens

• MCS Tools• Initial Integrations including GPMS to UK Vision

• Network Project Complete• Local build complete• Aspera Project Complete• VOD workflows• First Channel live

April-June 2014 – Phase 2: Channel Rollout

Rollout Channels• Rollout channels on MediaCentre (All UK Channels live)

• Stabilize & Tune system• Additional Integration services live

• BCM Integration• Continued development and testing

July-Sept 2014 – Phase 3: Additional Automation

First Wave of Automations• New automated workflows• Additional screens and enhancements

• Additional integration services

• Cloud NLE prototype• Madrid Requirements

October 2014 – December Phase 4: BMS enhancements

Second Wave of Automation & BMS Enhancements• Additional workflow automation

• BMS enhancements• Additional Integration• Screen enhancements• Madrid Development

Dec - April 2015 – Phase 5: Madrid & Budapest Archive

Expand to Madrid & CE (Archive)• Launch Madrid Channels• Vision CE integrated• MediaCentre Services available

• CE Archive available

Overall Program Status

•Contracting: Completed 9 of 16 contracts/production licenses•Finance: On track and reconciled weekly•Staffing: Giant Source more heavily leveragedProject Setup

•Go Live moved to 4/29 with the channel migrations ending 6/27 •Revised schedule enables channel migration activities to be supported early in the process based on planned rollout of functionality

•MAM P0 release completed 3 weeks later than plannedSchedule

•Original Scope OK•High level Madrid scope determinedScope

•Project financials are on track and have been submitted as part of the January forecast. Detailed reviews with individual project managers to update forecasts.

•Preliminary budget discussions have taken place regarding Madrid. Planned green light meeting in April

Project Budget

•Deployment risks mitigated based on new phased rollout•Still working on AWS contract•Resource availability through Q4•Vision 4.06 dependency

Issues & Risks

The MediaCentre’s Projects

Asp

era

Asp

era

JBOSS ESB & Rules120 ESB

MAM

Metadata

Update

GPMS

Vision

BCM

ODS

2

1

INTEGRATION BMS Systems

3

MAM in Cloud

4

Network

ESB

Local56 MASTER7

MCS ???UI Screens

• On track• Vision upgrade

scheduled for 2/17• Provys migration

(March – May)• Vision integration

almost complete (working on scheduling data)

• On track• ODIN UI

development completed

• UAT starts next week• Prod. Planned for

2/24• Schedule Ingest

from Vision in progress

• Vision data migration in progress

• Development behind initial plan schedule by 4-6 weeks for P1, assessing overall impact on P2-3

• Project Structure changes to address schedule

• All screens to support P0 – P3 functionality have been completed and approved

• P0 UAT Completed and signed off with minor bugs/defects identified for P1 fix

• Vidispine configured, deployed and demonstrated in HA configuration

• MCS integration activities focusing on authentication and Vidispine

• On track• Training complete• Workstations

upgraded and connected to new SAN

• Adobe Premier in use

• On track• Training complete• London and

Budapest using Aspera

• Hypercare begins this week

• On track• Two major SOWs

submitted for COFA• Financials on track• Training partner selected

and plan being finalized this week

• On track• Both

primary/back-up 10G connections are up and running

• Encompass Upgrades Underway

MADRID…8

• Plan developed• Investigating

Broadcast Master

P0 (App)

•Landing Page•Simple Login•Authentication

•User Management•Users/Roles•Sony IDM Integration

•Search (Vidispine)•Title/Alpha hierarchy traversal

•ODS Title/Alpha integration•ODS Metadata•Platform Ops Support

P1 (DAM/IMS)

•Profile Management:•Provider

•Monitoring Inbound (ingest):

•Provider Receiving•Proxy Generation•Aspera Integration

• Workflow Tasks:•Matching

•Workflow Management:•Ingest•Transcoding•Bulk Ingest•Migrations•Priority Ranking System•Rank by Admin Flag•Upload

•Inventory Detail

•MCS Tools Integration•Authentication•Ingest•Preview•Annotation

P2 (Delivery)

•Profile Management:•Channel & Recipient

•Monitoring Inbound (ingest):•Qcloud (monitoring UI)•Qcloud metadata & integration to Vidispine

•Workflow Tasks:•Ingest Order Management

•Manual QC

•Alpha Creation•Alpha creation via ODS service

P3 (Scheduling)

•Scheduling•ODS schedule integration (Vision)

•Monitoring Outbound:• Deliveries (Aspera Transfers)•Transcoding•Vidispine Jobs

•Dashboard:•Business Intelligence•Usage Activity•Logging•Alerts•Failures/Rejections•Reports

•Workflow Tasks:•Delivery Management•Compliance•Reports•Priority ranking•Rank by TX•File management rules

•Localization

•VOD/Catchup•Enhanced XML transform capability to support VOD catchup servicing•Additional VOD specific transcode profiles

01/22/2014 March 2014 (TBD) April 2014 (TBD) May 2014 (TBD)

UAT Complete Dates

ODIN

Local Build

Network

Aspera

UK Channel Launch Schedule Update

Channel Go Live Review

Sony Max Africa 29/04/14 13/05/14

SET Africa 29/04/14 13/05/14

SET Russia 29/04/14 13/05/14

SET Baltics 29/04/14 13/05/14

Sony Turbo Russia 29/04/14 13/05/14

Sony Turbo Baltics 29/04/14 13/05/14

Movies4Men 06/05/14 19/05/14

More Than Movies 06/05/14 19/05/14

SET UK 06/05/14 19/05/14

SMC UK 06/05/14 19/05/14

AXN Sci-Fi Italy 19/05/14 02/06/14

AXN Italy 19/05/14 02/06/14

AXN Germany 02/06/14 13/06/14

AXN Sci-Fi Russia 02/06/14 13/06/14

Animax Germany 16/06/14 27/06/14

SET Germany 16/06/14 27/06/14

Ongoing parallel work for migration:• Distributor on-boarding

migration and standard operating procedure.

• Aspera in place• Schedule has been validated in

meetings with core teams• Confirm training plan based on

schedule and confirm annual leave of core user group 

Staff efficiencies in MediaCentre - Greenlight

Switch 3 QC to channels; 3 tech to MC

Current QC staffing to QC staffing w/ MC

Current QC staffing to QC staffing w/ MC

Go-Live RecapJanuary• 10G connectivity to AWS (primary and backup)• Internet equipment upgrades in place• Aspera software installed • Encompass Aspera planned Jan 28• Tape ingest and Aspera training next week• Upgraded workstations are connected to the new SAN storage • Adobe Premier software rolled out with training completed• ODIN UAT/training sessions this week

February • ODIN live with Vision (autopublish in March)• Vision upgraded to 4.06• Arqiva and Encompass upgrades

Highlights – Local Build

Consolidated

Streamlined

Before After

Highlights – Network/Aspera

Key Accomplishments• Direct Connections in place• Encompass Aspera go-live

planned Jan 28

Highlights – Media Centre Manager

Inbound Search

Matching Manual QC

Next Steps

• Upcoming Focus– MAM Buildout for P1– ODIN UAT – Tape Ingest and Aspera Training– Change management– Channel onboarding– Production licenses– Continue Vision upgrade & Provys migrations

work

Appendix

• Media Centre Project Financials• Contract Summary Status

Media Centre Project Financials

CPR VARIANCE

Project Project #Prior FY Actuals

YTD Actuals

FY14 Remaining Forecast

FY15 Forecast

Current Forecast CPR Total Variance

Master I01803 70,800 215,625 301,194 566,980 $1,154,599 $1,116,140 ($38,459)

ASPERA I02005 0 269,784 30,216 0 $300,000 $300,000 ($0)

BMS I02006 0 0 0 325,000 $325,000 $325,000 $0

Integration I02007 0 213,431 480,416 572,296 $1,266,143 $1,392,205 $126,062

Local I02008 0 19,456 284,374 0 $303,830 $502,444 $198,614

MAM-AWS I02009 0 141,774 1,119,900 606,500 $1,868,174 $1,929,700 $61,526

Network I02010 0 105,171 447,598 0 $552,769 $550,000 ($2,769)

Total

70,800

965,241

2,663,698

2,070,776 $5,770,515 $6,115,489 $344,974

Summary includes actual activity through December, 2013 and estimates to complete the project

Contract Summary Status

• AWS (MSA): part of overall Sony Corporation negotiation

• DSB SOW Phases 0 – 3: Fully executed

• MCS SOW: submitted for COFA approval

• DSB Support SOW: (includes reselling AWS services): initial reviews by UK team with changes communicated back to DSB

• Tektronix/Qcloud MSA/Production License: working with them to design a new agreement that meets SPE’s standards

• Aspera Production License: locking down pricing reductions for Media Centre implementation

• MCS Production License: pricing agreed upon and working on finalizing SLAs