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DRAFT

STATEMENT OF WORK

General Scope of WorkContractor to provide maintenance and repair services for the equipment and/or utility systems as described in the combined sixty-eight (68) line-items contained in the following Statement of Work (SOW) at the VA New Jersey Healthcare System East Orange and Lyons Campuses for the base period of 3/01/16 thru 9/30/16 with four Option Year periods. Specific full-maintenance, preventive-maintenance and/or emergency service/callback requirements are detailed in each individual equipment/system Scope.

Contractor to provide on-site manager five (5) days per week during normal duty hours with the ability to travel between each campus as needed. On-site manager will work directly with Contracting Officer Representatives (COR’s) of the individual equipment and/or utility systems to schedule, perform and document work required.

GENERAL CONDITIONS:

Security Contractor’s employees shall not enter the VA site without appropriate badge. They may also be subject to

inspection of their personal effects when entering or leaving the project site. For working outside the "regular hours" as defined in the Contract, the Contractor shall give a reasonable notice

to the Contracting Officer so that security arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section.

No photography of VA premises is allowed without written permission of the Contracting Officer.

Document control Contractor shall provide Material Safety Data Sheet of any and all cleaning agents used during their maintenance

activities. Contractor shall prepare and submit the proposed maintenance schedule for approval Where indicated throughout the SOW, reports are to be submitted to COR’s and/or designee upon completion

of work. Failure to provide reports may be cause for delay in payment. All work will be subject to inspection by VA FMS personnel. Contractor to submit payment schedule of values for approval prior to invoicing. The schedule of values must

indicate all provided services monthly, quarterly, semi-annually or annually as needed to match frequency of service provided as described in the individual equipment/system’s SOW Scope of Work. Invoices billed within 30 days after work completed.

Invoices to include breakdown list with proof of service as validated by Contractor on-site manager and each COR

Payment will be made via on-line certified invoice following approval by the COR and in accordance to the approved schedule of values.

Final Cleaning Upon completion of maintenance activities, or as work progresses, remove all replaced parts/debris.

Set-Aside Funds for Emergency Repairs Outside of SOW and/or As-Needed/On-Call Services: Set-aside funding will be used for payment of the on-call / as-needed items identified throughout this

document. Any work to be performed, which is not covered by this SOW, MUST be approved by the Contracting Officer

prior to the work being performed.

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EAST ORANGE CAMPUS

1. ELEVATORS (Electric Shop)

1. Scope of Work

Furnish all labor, materials and equipment necessary to provide full maintenance and repair services, including emergency services, for eighteen (18) elevators (passenger, freight, hydraulic and electric traction rope type) in accordance with all specifications, terms, conditions, clauses and provisions described herein.

a. The contractor shall provide, at a minimum, a qualified journeyman mechanic at the medical center from 7:00 A.M. to 3:30 P.M., Monday through Friday. It will be the responsibility of the contractor to assign additional personnel as required to complete inspection, repairs, and adjustments on time within the specified time limits.

a. The contractor shall furnish all material, labor, supervision, tools and equipment necessary to provide full maintenance services, including all inspections, adjustments, tests, parts replacement and repairs necessary to keep the elevators in continuous use at their initial performance ability (same speed, capacity safety and efficiency) as originally specified by the equipment manufacturer and as modified thereafter. All adjustments, repairs and modifications, must be in compliance with the current editions of ANSI/ASME A17 (A17. I, A17.2 and A17.3).

b. Contractor shall have in his possession throughout the term of the contract all diagnostic equipment necessary to fully maintain, test repair, adjust or reprogram the systems.

c. The contractor shall post a check chart for each elevator in each machine room in a conspicuous place. This check chart shall list each elevator component showing schedule of manufacturer’s recommended frequency of inspection of each component on a weekly, semi-annually, annually or other frequency. Entries shall be made to indicate the status of schedule items of maintenance work performed. The check chart shall be kept up to date at all times and must be initialed and dated by the contractor’s employee to indicate that the work has been accomplished. Check chart shall be available for review at the COR’s request and the contractor will physically show the COR the completed work on request.

d. Safety tests and other test and inspections shall be performed by the Contractor. Contractor shall perform all safety tests and other tests and inspections as recommended and required by ASME A17.l LATEST EDITION AND ANSI/ASME A17.2 LATEST EDITION.

e. Contractor shall be required to attach tags after testing as specified by Code, such as at the governor releasing carrier, and oil buffer, etc.

f. Any repairs or adjustments necessary to complete a test and return the elevator to service shall be performed by the Contractor at no additional expense to the Medical Center.

g. After completion of the required tests, provide reports for testing of elevator governor and safety devices shall be submitted to the COR.

h. All elevators provided with fire fighters’ service shall be subjected monthly to Phase I recall and a minimum of one floor operation on Phase II to assure the system is maintained in proper operating order in accordance with A-17.l Code. A written record of findings on the operation shall be made by the Contractor and kept in the Fire Recall Log located in the Elevator Mechanic Shop. (See COR for monthly fire fighters’ test log.) Testing shall be done on weekends, holidays or the hours before 6:30 A.M. or after 6:30 P.M., at no additional cost to the Medical Center.

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i. Emergency Telephones shall be tested for each elevator car on a monthly basis. Procedure for testing is as follows: Press the call button once, wait for the CDC to respond, identify yourself as the elevator repair contractor and advise the CDC of the test. A log of each test shall be recorded in the Emergency Telephone Test Log located in the Elevator Mechanic Shop.

2 Requirements

(1) All tests or inspections that will remove the elevator from normal operation shall be scheduled in advance with the COR.

(2) An adequate supply of spare parts shall be maintained all times to ensure prompt preventive maintenance and repair services.

(3) Contractor shall have all daily maintenance tickets signed by the COR.

3 Performance Levels

The following performance levels shall be maintained at all times:

a. Contract speed and brake flight time shall be maintained as originally installed and adjusted.

b. Leveling accuracy shall be maintained at all times.

c. Opening and closing times, door close torques of all cars shall, at all times, be maintained within the limits of ASME A17.l Code with a minimum of stand open time consistent with traffic demands at each floor.

d. Door reversal on all elevators shall be maintained in working order. Ensure all electric eyes, door detectors or microscans are working at all times.

e. Variable car and hall door open times shall be maintained in accordance with original field adjustments. Deviations from this will not be permitted unless requested and/or approved by the COR.

f. Elevators operating under Group Supervisory Systems shall operate at all times in accordance with design specifications as originally installed. The Contractor shall be required to test these systems at not less than 24 month intervals or as requested by the COR. Contractor shall submit to the COR test data including performance levels of system and proof that variable and fixed features are operating properly and all circuits and time settings are properly adjusted on Traffic Test Log form. All features that are pertinent to efficient handling of the building’s traffic patterns shall be put into operation and properly adjusted. This check and subsequent adjustment shall not interfere with normal operation. Written approval of the COR is required when overtime is necessary for completion of the work outlined in this paragraph.

g. Upon satisfactory completion of this or subsequent readjustments, a computerized elevator analyzer or similar type event recorder shall be utilized to accurately record the hall waiting time at each landing and other data necessary to establish that the system is operating at peak efficiency. Results shall be submitted and be labeled as to floor, time, date and identification of all other data and shall be delivered together with an analysis of the tapes/disks to the COR.

4 Contractor Materials and Supplies

a. The Contractor shall furnish all labor and supplies, parts and materials necessary to regularly and systematically clean,

DRAFTexamine, adjust, lubricate as required and if conditions warrant, repair or replace, as follows:

b. Machine, worm, gear, thrust bearings, drive sheave, drive sheave shaft bearings, brake pulley, brake coil, brake contact, brake linings and component parts.

c. Machine motor, motor, generator, motor windings, rotating element, commutator, brushes, brush holders and bearings.

d. Controller, selector and dispatching equipment, all relays, solid state components, resistors, condensers, transformers, contracts, leads, dashpots, time devices, computer devices, CRT devices, selector tape or wire and mechanical and electrical driving equipment.

e. Governor, governor ropes, governor sheave and shaft assembly, bearings, contacts and governor jaws.

f. Deflector or secondary sheave, bearings, car and counterweight buffers, car and counterweight guide rails, top and bottom limit switches, governor tension sheave assembly, compensating sheave assembly, counterweight and counterweight guide shoes including rollers or gibs.

g. Hoistway door interlocks, hoistway door hangers, bottom door guides and auxiliary door closing devices.

h. Automatic power operated door operator, car door hanger, car door contact, door protective devices, load weighing equipment, car frame, car safety mechanism, platform, wood platform flooring, car guide shoes including gibs and rollers.

i. Car operating panel(s) and equipment, hall lanterns, hall buttons and signal devices.

j. Where applicable to hydraulic elevators include cylinder head, plunger exposed surfaces, plunger gland and packing, pumps, exposed piping, fittings and flexible pipe connections, operating controls, check and relief valves, valves, gauges and tanks.

5 Additional Contractor Responsibilities

a. The Contractor shall also:

b. Examine periodically all safety devices and governors and conduct an annual no load safety test, and each fifth year perform a full load, full speed test of safety mechanism, overhead speed governors, car and counterweight buffers. The car balance shall be checked and the governor set. If required, the governor will be calibrated and sealed for proper tripping speed.

c. Furnish and install new wire ropes as often as it is necessary to maintain an adequate factor of safety; to equalize the tension on all hoisting ropes, repair and replace conductor cables and hoistway and machine room wiring.

d. Keep car emergency light units in an operable condition all times, test special emergency (fireman’s service) service and emergency power circuits, where provided in accordance with Code requirements.

e. Furnish lubricants specified to the various lubrication needs. All lubricants shall be as recommended by the manufacturer of the equipment.

f. Maintain a supply of contacts, coils, leads, brushes, lubricants, wiping cloths and other minor parts in each machine room for the performance of routine preventive maintenance.

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g. Maintain a complete set of current, legible schematic wiring diagrams in each elevator machine room for each elevator contained therein. To the extent that any of the required schematic wiring diagrams is not available at the time of contract award, it will be the responsibility of the contractor to provide same at no cost to the Medical Center. Any and all schematic wiring diagrams provided by the contractor shall become the property of the Medical Center. All circuit changes made shall be clearly marked up on each applicable wiring diagram.

h. Periodically clean hoistway including all equipment located in or moving through the hoistway, car top, car sling, safeties, appliances, pits, sill, door tracks and hangers. Clean and paint as needed machine room floors.

6 Exclusions

Work excluded: The following work is specifically excluded from this contract:

a. Repair or replacement made necessary due to negligence or misuse of the equipment by persons other than the Contractor, his representatives or his employees. The COR or designee must approve in advance any extra charge work attributed to vandalism or misuse. No invoice will be paid without prior approval. Any repairs due to misuse or negligence shall be billed according to the labor rate specified in pricing schedule. Parts will be billed at actual invoiced cost.

b. Installation of new attachments which may be required or recommended by insurance agencies or government authorities.

c. Repairs or replacement of cab enclosures, hoistway enclosures, door frames and sills, cab lighting, machine room lighting, cab tile or carpet.

d. Replacement of underground hydraulic piping or hydraulic cylinder.

e. For the purpose of clarification, any item not specifically excluded shall be considered the contractor’s responsibility.

7 Work Hours

a. The contractor shall provide, at a minimum, a qualified journeyman mechanic at the medical center from 8:00 A.M. to 4:30 P.M., Monday through Friday. It will be the responsibility of the contractor to assign additional personnel as required to complete inspection, repairs, and adjustments on time within the specified time limits.

Response and Completion Times will be required per this Chart:

Classification Normal Duty Hours Other Than Normal Duty HoursResponse time Completion Response Time Completion

Entrapment 10 Minutes Until Safe/ Equipment Returned to Normal Service 1 Hour

Until Safe/ Equipment Returned to Normal Service

Emergency 1 hour Continuous Until Safe/ Complete 2 hours Continuous Until Safe/

Complete

Urgent 4 hours Downgrade to Routine 6 hours Downgrade to Routine

DRAFTRoutine 5 Days 30 Calendar Days 5 Days 30 Calendar Days

b. Except for emergency callback service, the contractor shall perform all work during regular working hours of regular working days 8:00 A.M. to 4:30 P.M. excluding federal holidays, unless specifically instructed otherwise by the COR.

c. Federal Holidays are listed at the federal OPM website at https://www.opm.gov/policy-data-oversight/snow-dismissal-procedures/federal-holidays/

d. Emergency callback services shall be provided 24 hours a day, seven days per week, as requested by the COR. The contractor shall provide callback services for each elevator as follows: Callback service is defined as requests for each individual elevator, either during or after normal working hours, to correct any elevator problem or condition which needs attention. Callbacks during normal working hours consists of responding to VAMC to each individual elevator service call and take corrective action at the site within 10 minutes for passenger entrapments, 1 hour for all other service calls. Callbacks after normal working hours consists of responding to each individual elevator service call and take corrective action at the site within 1 hour for passenger entrapment and 2 hours for all other service calls. In all Entrapment Callback situations the East Orange Fire Department will be notified to assist the customer (VA) to safely extricate entrapped individuals when the contractor is unavailable. Callbacks are not to take time away from preventive maintenance and other requirements required under this contract. Equipment malfunctions shall be corrected the same day that the service call was issued. If circumstances beyond the contractor’s control preclude resolution of the problem that day, the COR must be notified with an explanation of the delay.

8 Service Calls

a. Contractor shall have service ticket on each service call signed by COR. Service ticket shall identify the respective piece of equipment, description of problem, description of corrective measures taken and date and time unit was returned to regular service. Service tickets for overtime or extra charge work must be signed and a copy left with the COR. Failure to do so will result in non-payment for extra charge work.

b. Emergency service or repairs authorized by the COR which occur after the normal hours of operation shall be accomplished at the unscheduled maintenance rates specified in the pricing schedule. All unscheduled service calls shall be handled by one mechanic only unless approved in advance by the COR. If scheduled work must be carried over and the contractor wishes to continue to work beyond the Medical Center’s normal hours of operation, authorization must be obtained from the COR before proceeding.

c. Medical center shall not be responsible for incidental charges including, but not limited to, parking, tolls, mileage, phone, etc., on straight time or overtime work.

d. Contractor shall notify the COR by telephone or in person after completion of each regular time service call and notify the Medical Center Police on overtime calls.

9 Shutdowns

a. Under no circumstances will any shutdown or breakdown last longer than five (5) working days (40 working hours), from initial notification to the contractor, without prior approval of the COR.

b. All tests, inspections, or maintenance repairs that will remove an elevator from service shall be scheduled in advance with the COR.

https://www.opm.gov/policy-data-oversight/snow-dismissal-procedures/federal-holidays/

https://www.opm.gov/policy-data-oversight/snow-dismissal-procedures/federal-holidays/

DRAFTc. The contractor shall comply with the following procedures when an elevator is removed from service for any reason:

1. Notify Engineering Service, Engineering Office, either by phone (973-676-1000, extension 1581), or in person, before removing elevator from service. If work requires more than one day, daily notification will be made.

2. Notify Engineering Service when placing the elevator back in service.

3. Contractor’s employees shall submit Elevator Report Forms which will furnish the information to the Chief, Engineering Service, Engineering Office. Forms will to be supplied by the medical center after award of contract. These reports will be submitted to the COR on a daily basis.

4. The Contractor shall immediately notify the COR in writing of the existence or the development of any defects in, or repairs required to the elevator which the contractor considers are not covered by the contract and shall furnish a written estimate, when requested, of the cost. Final determination of responsibility will be by mutual agreement between the COR and the contractor.

5. When planned work requires an elevator to be taken out of service, the contractor is requested, when possible, to use the Federal holidays listed at the federal OPM website.

6. Periodic inspections of the elevators required by the National American Standard Safety Code for Elevators and Escalators (Latest Edition). Upon completion of a routine inspection, the contractor will be furnished with an inspection report listing deficiencies for which he is responsible to repair within 30 days. Items marked emergency should be corrected immediately.

10. Testing (ASME A17.l and ANSI/ASME A17.2):

a. The following services will be performed at intervals specified in the American National Standard Safety Code for Elevators and Dumbwaiters. The maintenance contractor will furnish personnel to perform the 1 year and the 5 year safety load test, (including weights). Scheduling of all tests will be handled through the COR. A Contractor, authorized by the VANJHCS, will witness all tests for the Medical Center. VANJHCS personnel, as required, will be available for the tests.

b. The contractor shall make available the uninterrupted services of at least one employee to accompany the inspector during the course of any inspection.

c. The yearly car and counterweight safeties, governor and oil buffers shall be complied with as per A17.1 and this specification, in the presence of the COR and his/her representative.

d. The five (5) year safety and buffer tests as required by the American National Standard Safety Code for elevators, dumbwaiters, (A17. I and A17.2) are to be performed by the contractor.

e. Within six (6) months prior to the end of final performance period, a representative of the COR shall make a thorough inspection of all equipment covered under this contract. The contractor shall correct defects found within thirty (30) calendar days. The contractor shall notify the COR in writing that the deficiencies have been corrected and that re-inspection can be made.

11. Scheduled Maintenance Requirements

a. The contractor shall be responsible for establishing an effective system for accomplishing scheduled and unscheduled maintenance, including a backlog listing of work to be accomplished. The scheduling system and backlog listing shall be

DRAFTavailable for inspection by the COR at any time.

b. Regular routine maintenance examination shall be performed at a frequency of not less than weekly for all equipment.

c. The contractor shall provide a qualified journeyman mechanic at the Medical Center from 7:00 A.M. to 3:30 P.M., Monday through Friday.

d. A minimum of 40 (forty) labor hours per week shall be devoted to this requirement. NOTE: It will be the responsibility of the contractor to assign additional personnel as required to complete inspection, repairs, and adjustments on time within the specified time limits.

2. KITCHEN AND CANTEEN EXHAUST HOODS AND DUCTWORK (Utility Shop)

COR: Upon arrival to perform service, Contractor to report to Air Conditioning Equipment Mechanic Supervisor in Bldg. 1, B-level, Room 128, Ext. 2099.

Scope: Provide all labor, materials and equipment necessary to perform full preventive service to maintain kitchen and canteen exhaust hoods and ductwork in first-class operating condition. At completion of preventive maintenance procedures, Contractor shall apply a service tag on all equipment indicating the last inspection and next scheduled inspection.

Frequency: Monthly and Semi-Annual services in the months of March and September. Invoices billed monthly.

Hours of Work: All hoods will be cleaned within the hours of 6:00 PM to 10:00 PM, Monday thru Friday. Contractor will provide COR one (1) week advance notice to schedule cleaning.

Reports: Contractor will provide a copy of service report to the COR. Service reports must be signed by both service provider and COR at completion of work. An electronic version of same shall be sent to the COR.

Bldg. 1, Third Floor - Canteen Kitchen

Monthly PM Procedure: Include the inspection of all hoods for proper operation. . Clean all visible exterior surfaces and grease filters. Inspect all safety shutdowns, all blower motors, squirrel cages and drive belts. Make adjustments as necessary for proper operation. Report any repairs needed to the COR. Apply a service tag on all equipment indicating the last inspection and next scheduled inspection.

Semi-Annual PM Procedure: Inspect entire exhaust ductwork from the hood to the exhaust fan. Clean and degrease all interior surfaces as needed to comply with NFPA Standard 96. Replace belts and lubricate bearings.

Equipment List: All grease filters, hoods, associated ductwork and exhaust system, which consist of the main Canteen Kitchen, Deli and Pizzeria systems.

Bldg. 1, B-Level - Dietetic Kitchen

Semi-Annual PM Procedure: Work will include the inspection of all hoods for proper operation. Inspect entire exhaust ductwork from the hood to the exhaust fan. Clean and degrease all interior surfaces as needed to comply with NFPA Standard 96. Clean hoods and grease filters. Inspect exhaust system ductwork. Clean exhaust system ductwork if needed. Clean all visible exterior surfaces. Inspect all safety shutdowns, all blower motors, squirrel cages. Replace belts and lubricate bearings. Make adjustments as necessary for proper operation. Report any repairs and ductwork cleaning

DRAFTthat is needed to the COR. Apply a service tag on all equipment indicating the last inspection and next scheduled inspection.

Equipment: All grease filters, hoods , associated ductwork and exhaust system which consist of two (2) stainless steel hoods leading to a single exhaust fan.

3. STREET SWEEPING SERVICES (Plant Operations)

COR: Upon arrival to perform service, Contractor to report to Boiler Plant Foreman, in Bldg. 8, Ext. 1882 or Boiler Plant Operator, Bldg. 8, Ext. 1264.

Scope: Furnish all labor, materials, and equipment necessary to provide monthly street sweeping services of all roads and parking lots to include: a vacuum truck and operator, removal and transport of sweepings for disposal on the grounds of the East Orange Campus. A facility site plan indicating work areas and routes will be provided by the COR.

Equipment used to sweep streets must be capable of measuring and reporting the volume of waste material removed. Truckload capacity shall be plainly marked on sweeping vehicle(s).

Contractors’ vehicles shall be in compliance with all laws, rules, regulations, and ordinances and shall possess all necessary permits and licenses. Vehicles shall be routed through major thoroughfares whenever possible, and shall not be routed through residential areas immediately adjacent to the East Orange Campus.

All vehicles used in the performance of this contract shall be properly registered trucks. All vehicles shall be clean and shall be properly registered with the State Department of Motor Vehicles, the Board of Public Utilities, and the NJ Dept. of Environmental Protection if so required by those agencies

The Contractor, to the satisfaction of the VANJHCS Facility Management Service, will be responsible for all clean-up due to spillage of any kind. The Contractor will be accountable for all cleanup costs and for all restoration costs required due to damage of VA property through neglect or accident.

Water will be made available to the Contractor for dust control. Connection to the water system to be coordinated with the COR and will only be permitted with the use of an approved backflow preventer, no exceptions will be allowed.

The Contractor will be responsible for all cleanup due to spillage of any kind. The Contractor will be accountable for all cleanup costs and for all restoration costs required due to damage of VA property through neglect or accident. Cleanup and/or restoration will be accomplished to the satisfaction of the COR.

Contractor's employees shall operate equipment used in the performance of this contract in accordance with all applicable OSHA requirements, and the manufacturers recommended safety procedures.

The Contractor will assume all responsibility for compliance with all Federal State and Municipal Laws, rules, and regulations governing the handling, transportation, and disposal of waste materials. Before commencing work the Contractor shall furnish to the Contracting Officer copies of all required licenses and permits. In addition for sweeping waste removed from the site, evidence must be submitted that all sites receiving waste possess the required permits and licenses to accept sweepings from the Contractor.

Frequency: Monthly in the first full week of each month (including weeks that contain Federal holidays). Invoices billed monthly.

DRAFTHours of Work: Work to be performed between the hours of 4:30 PM and 11PM when streets and parking lots are most empty. Street sweeping services shall not be conducted on Federal Holidays.

Reports: Upon completion of services each month the contractor shall provide a report for the COR indicating the date and time of services, the amount of debris collected and the number of miles of streets and parking lots swept. Service reports must be signed by both service provider and COR at completion of work. An electronic version of same shall be sent to the COR. Failure to include this report will delay payment for services.

Equipment List: Contractor provided equipment used to sweep streets shall be equipped, at a minimum, as follows:

General Specifications:Measured sweeping path (with 36" side broom):Suction nozzle only - 35 in. (890 mm)Suction nozzle and one side broom - 52 in. (1320 mm)Suction nozzle and extension broom - 78 in. (1981 mm)Suction nozzle, extension, and one side broom - 95 in. (2413 mm)Dual suction nozzles, side brooms and extension broom - 144 in. (3658 mm)Blower Rating 20,000 CFM (562 m3/min.) @4000 RPM

Vacuum Nozzle and HosesNozzle Width 30 in. (762 mm) Pickup Area 174 in2 (1119 cm2)

Side BroomsDiameter - 28 in - 36 in diameterLeft and right mountedSpeed - ConstantMounting - Free floating trailing armMotion - Pneumatically inward/outward, raised/loweredTilt Adjustment - Inward/outward, forward/backward

Extension BroomDiameter 16 in. (406 mm) Length 54 in. (1372 mm) Speed – Constant Location - Center of sweeper

Debris HopperVolumetric Capacity 8.0 yds3 (6.0 m3)Truckload capacity shall be plainly marked on sweeping vehicle/vehicles.

Spray Water SystemWater System Capacity - 300 gallon minimum Spray Nozzles:

7 - inside each suction nozzle4 - at extension broom2 - at each side broom

4. EMERGENCY POWER GENERATORS (Utility Shop)

COR: Upon arrival to perform service, Contractor to report to Utility Shop Foreman, in Bldg. 1, B-Level, Room 128, Ext. 2099.

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Scope: Provide all labor, materials (to include all oil, air and fuel filters) and fluids needed to top-off levels ( i.e.; antifreeze, oils, battery fluid, etc.) and equipment necessary for full preventive maintenance program to maintain emergency generator sets and switchgear batteries in first-class operating condition.

Frequency: Monthly; Quarterly in the months of October, January, April and July; and annually in the month of April. Invoices will be billed monthly.

Hours of Work: Work is to be performed between the hours of 7:30 AM to 4:00 PM, Monday through Friday. Contractor is required to provide at least a 24-hour notice prior to arrival for scheduled maintenance. Any work required after hours of 7:30 AM to 4:00 PM Monday thru Friday, weekends, and/or Holidays must be approved by the COR prior to scheduling.

Reports: Contractor will provide a copy of service report to the COR. Report will include a list of all preventive maintenance checks completed as well as identified problems and/or deficiencies found and recommendations/solutions for correction. Service reports must be signed by both service provider and COR at completion of work. An electronic version of same shall be sent to the COR.

PM Procedures:

ENGINE (Monthly and Annually)

Lubrication SystemMonthly - Check oil level, top-off as required.Annually – Full oil and filter change required.Monthly - Inspect for evidence of dilution or contamination.Monthly - Inspect for leaks.Monthly - Check and record oil pressure at operating temperature.Annually - Draw engine oil sample for analysis and submit written report to the Chief of Operations.

Fuel SystemMonthly check fuel supply for: 1a. Quantity 1b. Water or foreign material contamination. 1c. Quality (specific gravity)

Inspect monthly fuel supply manifolds for leaks, condition and security.Monthly check operation of transfer pumps.Inspect monthly engine fuel lines, pump, and filters for leaks, condition and security.Inspect monthly and lubricate governor actuator to rack and ball joints.Check monthly and record fuel pressure.Annually replace all diesel fuel filters.

Air SystemInspect monthly louvers and ductwork for condition and proper operation.Inspect monthly air filters for condition and security; tighten clamps and brackets as required.Inspect monthly turbo outlet hoses and pipes for condition and security; tighten clamps and brackets as required.Inspect monthly and lubricate blower by-pass actuators. Inspect monthly and lubricate air box damper operating mechanism.Service crankcase breathers and air box drains as required.

DRAFTAnnually replace all air filters.

Cooling System (monthly for all items)Check coolant level, top-off as required.Check and record freeze protection, add ethyl glycol as required.Chemical test corrosion protection, add inhibitor as required.Pressure test to 15 PSI and inspect for leaks.Inspect fan shrouds, guards, and brackets for condition and security, tighten fasteners as required.Inspect radiator core for cleanliness, condition and security.Inspect fan drive belt for condition and proper tension and adjust as required.Inspect and lubricate idler and fan drive bearings. Check condition and security of mounts, brackets and adjusters, tighten fasteners as required.Inspect coolant hoses and pipes for condition and security; tighten clamps and brackets as required.Check and record coolant temperature under operating conditions.

ElectricalMonthly check and record residual, no load and full load volts.Inspect monthly exciter assembly, stator and field for cleanliness and physical integrity.Inspect monthly cable and wire termination at generator for condition and security.Inspect monthly rotating rectifier and surge suppressor for condition, connection and mounting tightness.Inspect monthly end bell enclosure for cleanliness and device interference with rotating assemblies.Prove monthly generator protective devices.Annually Perform Loadbank Testing of all generators to meet JCAHO / NFPA 99 Requirements. Generators requiring loadbanking are:A: Building 7 generatorB: Building 8 generatorC: Building 15 generatorD: CN-2 GeneratorE: DN Generator

CONTROLS (Monthly)Check operation of auto start and remote controls.Check operation and accuracy of AC and engine instruments.Check operation of generator set associated indicators, lights and alarms.Check and adjust as required synchronized kilowatt and reactive load sharing.Check and adjust as required system frequency and voltages.

BATTERY SETS (Monthly)Inspect battery sets for cleanliness, clean as necessary. Inspect terminals for tightness and cleanliness and adjust as necessary.Semi-annually check cell voltage and specific gravity of each cell and provide report to Facility Management Service.Check fluid levels in each cell and adjust as necessary.Inspect battery charger and make necessary adjustments as required.

SWITHGEAR BATTERY SETS (Quarterly) (TO INCLUDE LOADBANK TESTING)1. Measure and record individual on line unit/cell and total string float voltage using a calibrated digital volt meter with two (2) decimal place capability. 2. Measure and record individual unit/cell and total string AC ripple voltage. 3. Measure and record AC ripple current. 4. Measure and record battery jar and ambient room temperature.

DRAFT5. Record the following UPS readings. a. ADC output voltage and current. b. AC input voltage and current c. DC Float voltage and current. 6. Perform visual inspection of the following.a. Cell post, inter-cell/unit connectors, cables and associated hardware. b. Cell covers, jars, post seals, jar/cover, seals, and pressure release valve.c. Battery racks/cabinets, associated components and hardware.7. Clean all cells, racks/cabinets and provide corrosion control where necessary. 8. Inspect battery room for all safety requirements as per 1EEE Std 450-1995 and OSHA regulations. 9. Provide Inspection report consisting of all data record during the inspection. a. Recommendations and observations.b. Maintenance repair costs.

EMERGENCY GENERATOR (annually)1. Change engine oil and oil filters2. Clean all batteries and terminals 3. Check coolant system, fuel system and lubrication system for leaks, adding conditioner and coolant if necessary4. Change fuel filters5. Change air cleaner element6. Check turbo end-play7. Check oil level at governor8. Clean engine crankcase breather9. Check and adjust all linkages10. Check all alarms and shutdown devices11. Clean engine and wipe down 12. Check all connections in control panels and generator13. Clean all circuit boards and contractors with contact cleaner14. Drain condensation from day tank15. Clean magnetic pickup on flywheel16. Exercise main circuit breaker17. Megger generator windings and report findings to COR18. Draw engine oil sample for analysis and submit written report to the Chief of Operations

EMERGENCY GENERATOR (Twice annually) 1. Drain and flush engine cooling system with fresh water and engine coolant cleaner; change all coolant hoses2. Replace engine thermostats 3. Change engine coolant and add conditioner to new coolant4. Change all V-belts5. Change fuel line hoses on generator and day tank6. Change day tank inlet fuel filter

Repair Procedures: N/A

Equipment List:

Bldg. 1 - A-Vault Emergency Generator800 KW Detroit DieselS/N – 16EE0004113

DRAFTEngine S/N – 91637306Gen. Mfr. – MarathonGen. S/N – 682FDF45841F

Bldg. 1 - B-Vault Emergency Generator800 KW Detroit DieselS/N – 16e000411Engine S/N – 91637306Gen. Mfr. – MarathonGen. S/N – 682FDF1584FFW

Bldg. 1 - C-Vault Emergency Generator600 KW MitsubishiM/N – S12A2Mfr. – RudoxM/N – RM550Gen. S/N – 20727

Bldg. 7 Emergency Generator650 KW Detroit DieselS/N – DD16VF012374

Bldg. 8 Emergency Generator175KW DMT/CumminsS/N – 11604063Eng. S/N – NT85564

Bldg. 15 Emergency Generator225 KW CumminsS/N – 10771177Eng. S/N – NT 85565

Generator CN-22009 CaterpillarEngine Model # 3512C-GD1875 kVA1500 kWGenerator Model # SR4BGDSerial # G4W00819

Generator DN2009 CaterpillarEngine Model # 3516C-HD3125 kVA2500 kWGenerator Model # SP5Serial # G7G00191

Switchgear Battery List

DRAFTBldg. 1 –A-VAULT a. PANEL 15 C7C-4JC-50 b. “A" VAULT STARTING

Bldg. 1 – B-VAULT - 3-4HHC-SC19 a. PANEL 15 C7D-4JC-50 b. "B' VAULT STARTING

Bldg 1 – C-VAULT - 3-4HMC-SC19 a. GENERATOR 3 - 4CJC-CD13 b. SWITCH GEAR 15 - C7C-4JC-CD13 c. PORTABLE SWITCH BATTERY

BUILDING 7 GENERATOR BATTERIESBUILDING 8 GENERATOR BATTERIESBUILDING 15 GENERATOR BATTERIES26KV SUBSTATION BATTERY SYSTEM

5. PATIENT SAFETY LIFTS (Building Maintenance)

COR: Upon arrival to perform service, Contractor to report to Building Maintenance Shop Foreman, Bldg. 1, Room B-190, Ext. 2075.

Scope: Provide all labor, materials, tools, equipment and supervision of a certified-licensed technician to perform preventive maintenance and call-back repairs for ninety-eight (98) Arjo Maxi Sky 600 Ceiling Mounted Patient Lifts and associated tracks; three (3) Arjo Maxi Sky 1000 Ceiling Mounted Patients Lifts and associated Tracks; and ninety-eight (98) Maxi Sky Scales for Track Lift at the VA New Jersey Health Care System’s East Orange Campus. Contractor will provide one annual preventive maintenance inspection; 50 callbacks overall to include parts/installation. Contractor will provide a unit price per visit in excess of 50 callbacks. Response to callbacks will occur within 24-hours of notification.

Frequency: Annually in the month of May. Invoices billed in June.

Hours of Work: All work to be performed during the hours of 8:00 AM to 3:30 PM, Monday thru Friday.

Reports: Use of VA designated checklists. (Attached Checklists) Reports must be signed by the service provider, a designated VA Witness and the Manager for the Department utilizing the lifts at completion of work. An electronic version of same shall be sent to the COR.

PM Procedures:

a) SCHEDULED ANNUAL INSPECTIONi. Perform load testing to manufacturer’s specifications

ii. Inspect frame interlocks and hardware for serviceability and missing partsiii. Inspect cassette gears for weariv. Inspect connecting joints for proper attachment (cassette trolley and spreader bar)v. Verify that the emergency brake on the drum is turning freely

vi. Verify performance of emergency devicesvii. Inspect and torque track end stoppers

viii. Inspect visibility of bracket locking deviceix. Inspect rail joints and centering of spring pins

DRAFTx. Inspect/verify centering of rails

xi. Verify serviceability of any installed accessories (turntables and/or exchangers)xii. Verify placement of installed fixed components

xiii. Verify proper voltage output from fixed battery charger and continuous chargersxiv. Inspect complete length of lift strap for wearxv. Inspect slings for wear

xvi. Verify correct calibration of installed weight measurement devices (scales)xvii. Load test batteries

xviii. Diagnose and correct system issuesxix. Perform a complete function check upon completion of repairs to ensure proper operation,

serviceability and safety

b) EVERY 2ND YEAR SCHEDULED INSPECTIONi. Perform annual inspection

ii. Change lift strapiii. Replace system batteries as per patient safety lift instructional manual

Repair Procedures: Respond to callback and place equipment in first-class operating condition based on pm parameters above. Contractor will provide all parts and materials for callback repairs.

Equipment List:

Location Lift Type Lift Units Scales DPS OtherWard 9A Maxi Sky 600 Lifts 15 15 0Ward 9A Maxi Sky 1000 Barbaric Lift 1 1 0Ward 6B Maxi Sky 600 Lifts 9 9 8Ward 6B Maxi Sky 600 Lifts 2 2 2 Extended TrackWard 5D Maxi Sky 600 Lifts 19 19 0Ward 5D Maxi Sky 1000 Barbaric Lift 1 1 0Ward 5C Maxi Sky 600 Lifts 18 18 0Ward 5C Maxi Sky 1000 Barbaric Lift 1 1 0Ward 5B Maxi Sky 600 Lifts 14 14 0

MICU/SICU Maxi Sky 600 Lifts 16 16 04-109 Maxi Sky 600 Lift 1 1 0 Hemodialysis4-226 Maxi Sky 600 Lift 1 1 0 Women's Clinic7-169 Maxi Sky 600 Lift 1 1 0 Training Room

13-102 Maxi Sky 600 Lift 1 1 0 PT Clinic13-102 Maxi Sky 600 Lift 1 1 0 PT Clinic

Maxi Sky 600 Lifts 98 98 10Maxi Sky 1000 Barbaric Lift 3 3 0

Totals 101 101 10

6. ICE MACHINES (Utility Shop)

COR: Upon arrival to perform service, Contractor to report to Air Conditioning Equipment Mechanic Supervisor, Bldg. 1, B-Level, Room 128, Ext. 2099.

DRAFT

Scope: Provide all labor, personnel, supervision, equipment, tools, and all materials necessary to perform a preventive maintenance program for Ice Machines to maintain in first-class operating condition.

Frequency: Monthly and Quarterly in the months of October, January, April and July. Invoices billed monthly.

Hours of Work: Work to be performed during the hours of 7:00 AM to 3:30 PM, Monday thru Friday excluding Federal Holidays.

Reports: The contractor will furnish the COR with a report of work completed and work in progress at the end of the day. Service reports shall include necessary repairs identified/needed in order to bring units back to normal operations. Service reports must be signed by both service provider and COR at completion of work. An electronic version of same shall be sent to the COR.

PM Procedures: The contractor will clean-up immediately any water or cleaner spilled on the floor. The contractor will keep the corridors clear while working on the ice machines.

Monthly – Clean / Filter Replacement1) Clean dispenser pan and drain line. Pour one gallon of hot tap water into drain pan to flush drains.

2) Clean splash panel front and sides. Deactivate dispenser. Clean lens and splash panel front and sides using a soft cloth and mild, non-abrasive, non-chlorine based cleaner. Reactivate dispenser.

3) Clean Condenser (air cooled machine only). Use a vacuum cleaner or stiff brush to carefully clean condenser coils of lint and debris. Clean or replace filter if needed.

4) Replace water filters with special ice machine water filters rated to strain out Legionella bacteria. Filters will be provided by the VA.

Quarterly - Clean / Descale1) Follow ice machines manufacturers’ instruction to clean/descale ice machine.

2) Follow ice machines manufacturer’s instructions to sanitize ice machine.

3) Follow ice machines manufacturer’s instructions to clean/descale dispenser and storage hopper.

4) Follow ice machines manufacturer’s instructions to sanitize dispenser.

Repair Procedures: Report any repairs needed to the COR.

Equipment List:

Building OneB-Level

1) B-110…Hoshizaki, Bin Style, water cooledA-Level

2) A-236…Follett, 25lb. counter top, air cooled3) A-216C…Manitowoc, under counter, bin style, water cooled

2nd Floor4) 2-179A…Follett, 25lb. counter top, air cooled

DRAFT5) 2-228…Follett, 25lb. counter top, air cooled6) 2-422…Follett, 25lb. counter top, air cooled

3rd Floor7) 3-175A…Hoshizaki, dual ice maker, bin style, water cooled

4th Floor8) 4-106…Follett, 25lb. counter top, air cooled9) 4-168…Follett, 25lb. counter top, air cooled10) 4-285…Follett, 25lb. counter top, air cooled

5th Floor11) 5-191…to be determined, 50lb. counter top, air cooled12) 5-247…Follett 25lb. wall mounted, air cooled13) 5-289…Follett 50lb. counter top, air cooled

6th Floor14) 6-179…Follett 12.5lb. counter top, air cooled

7th Floor15) 7-123…Follett 12.5lb. counter top, air cooled16) 7-179…Follett 12.5lb. counter top, air cooled17) 7-189…to be determined, 25lb. counter top, air cooled


9th Floor19) 9-124…Follett, 25lb. counter top, air cooled

10th Floor 20) 10-126…Follett 12.5lb. wall mounted, air cooled

12th Floor21) 12-003…Follett 12.5lb. counter top, air cooled22) 12-209…Follett 12.5lb. counter top, air cooled


Building Seven 1st Floor

24) 1-120…Hoshizaki, bin style, water cooled

Building Eleven1st Floor

25) 1-114… Cornelius, bin style, water cooled

Building Sixteen26) 16-157…Follett, 25lb. free standing, air cooled

Building Eighteen27) 18-101… Follett, 25lb. counter top, air cooled

7. KITCHEN RETHERMS AND CONDENSING UNITS (Utility Shop)


DRAFTScope: Provide all labor, materials and equipment necessary to provide full maintenance to maintain Aladdin Temp-Rite Cook-Chill System equipment comprised of (11) 24 Shelf Remote Docking Stations; (4) 24 Shelf CV3 Air Cooled Docking Stations; (1) Double Remote Condensing Units; (3) Triple Remote Condensing Units in first-class operating condition.

All work must be in accordance with all federal and state regulations.

Frequency: Quarterly in the months of October, January, April and July for preventive maintenance. Invoices billed in the months of November, February, May and August. Emergency repairs are on an as-needed, on-call basis.

Hours of Work: All routine work to be performed during the hours of 7:00 AM to 3:30 PM.

Reports: Contractor is to provide a service report for the COR with a status and summary of all work performed . Service reports shall include necessary repairs identified/needed in order to bring units back to normal operations. Service reports must be signed by both service provider and COR at completion of work. An electronic version of same shall be sent to the COR.

PM Procedures: Contractor shall conduct monthly inspection of all units and verify that they are operating to manufacturers specifications. Clean evaporator and condenser coils. Check refrigerant pressures and charge with refrigerant as necessary.

Repair Procedures: Report any repairs needed to the COR

Equipment List: Located in Bldg. 1, the B-Level Kitchen, Room B-110. Condensing units are located in Building 1, B-Level, Room B-402 (near exit door at elevator lobby).

Aladdin Temp-RiteRetherm #1 Model # CR3D03031Retherm #2 Model # CR3D03031Retherm #3 Model # CR3D03031Retherm #4 Model # CR3D03031Retherm #5 Model # CR3D03031Retherm #6 Model # CR3D03031Retherm #7 Model # CR3D03031Retherm #8 Model # CR3D03031Retherm #9 Model # CR3D03031Retherm #10 Model # CR3D03031Retherm #11 Model # CR3D03031Retherm #12 Model # CR3D00031 with Self-Contained condensing unitRetherm #13 Model # CR3D00031 with Self Contained condensing unitRetherm #14 Model # CR3D00031 with Self Contained condensing unitRetherm #15 Model # CR3D00031 with Self Contained condensing unit

Condensing UnitsUnit 1 serves Retherms 1 & 2. Heatcraft Model BHT030X6CSP Unit 2 serves Retherms 3, 4 & 5. Heatcraft Model BHT050X6CSPUnit 3 serves Retherms 6, 7 & 8. Heatcraft Model BHT050X6CSPUnit 4 serves Retherms 9, 10 & 11. Heatcraft Model BHT050X6CSP

DRAFT8. BATTERY SYSTEMS – UPS (Electric Shop)

COR: Upon arrival to perform service, Contractor to report to Electric Shop Foreman, Bldg. 1, Room B-155, Ext. 1581.

Scope: Provide all labor, materials and equipment necessary for a semi-annual preventive maintenance program to maintain battery systems in first-class operating condition. Pricing includes all labor, transportation, and any equipment required.

Frequency: Semi-annual in October and April. Invoices billed in the months of May and November.

Hours of Work: All work to be performed 8:00 AM to 4:30 PM, Monday thru Friday excluding Federal Holidays.

Reports: Contractor will provide a copy of service report to the COR. Report will include a list of all preventive maintenance checks completed as well as identified problems and/or deficiencies found and recommendations/solutions for correction. Service reports must be signed by both service provider and COR at completion of work. An electronic version of same shall be sent to the COR.

PM Procedures:

1. Measure and record individual on line unit/cell and total string float voltage using a calibrated digital volt meter with two (2) decimal place capability.

2. Measure and record individual unit/cell and total string AC ripple voltage.

3. Measure and record AC ripple current.

4. Measure and record battery jar and ambient room temperature.

5. Record the following UPS readings. a. ADC output voltage and current. b. AC input voltage and current c. DC Float voltage and current.

6. Perform visual inspection of the following.a. Cell post, inter-cell/unit connectors, cables and associated hardware. b. Cell covers, jars, post seals, jar/cover, seals, pressure release valve.c. Battery racks/cabinets, associated components and hardware.

7. Clean all cells, racks/cabinets and provide corrosion control where necessary.

8. Inspect battery room for all safety requirements as per 1EEE Std 450-1995 and OSHA regulations.

9. Provide Inspection report consisting of all data record during the inspection.

a. Recommendations and observations.b. Maintenance repair costs.

Repair Procedures: None, this is preventive maintenance only.

Equipment List:

DRAFT

IRM:BLDG. 1-109 IRM TELECOM ROOM BATTERY BACKUPBLDG. 1-109, - TWO (2) EATON POWERWARE MDL 9390 80KW UPS

9. DIRECT DIGITAL CONTROLS (Utility Shop)


Scope: Contractor will provide a service technician for three days per week, eight hours per day for preventive maintenance of the Delta BACNET Control and Alerton IBEX Envision DDC systems and Honeywell systems as shown in the network communications diagram provided by the COR. Work to include calibration and diagnostic inspections of software and physical equipment when required. All DDC system component replacements and installations will be the responsibility of the Contractor with the exception of components that require mechanical installation.

The current existing system does not have remote access and it is not determined when that may come to fruition, but in consideration of the possibility of having remote access during this contract, the following requirement is provided:

Contractor will be able to provide computerized remote diagnostics, as needed, estimated to be approximately 24 hours per performance period. Higher usage may be needed for each performance period and will be adjusted accordingly for that performance period based on usage trend. Any adjustments must be coordinated by the Contracting Officer, without exception. Invoice will be billed monthly as a separate line from the scheduled service, as provided. Only one hour of service billed for one hour of work and no minimum requirement for billing (i.e. bill four hours charge for the first one hour of service) will be accepted. Contractor will not be allowed to connect to any VA network to accomplish this requirement.

Contractor will perform preventative maintenance tasks on equipment and controls listed above in accordance with the guidelines issued by the equipment and software manufacturers.

Contractor will be required to upgrade and backup hard drive for workstation database on semi-annual basis. In the event of a memory loss, Contractor will reload the database from the backup copy.

Contractor will install and test all Delta and Alerton Technologies software upgrades onto the DDC system. This will be performed each time the manufacturer issues upgraded software.

Frequency: A service technician will be on-station for three days per week, eight hours per day to perform daily, recurring tasks as well as both monthly and semi-annual maintenance/calibration procedures as described below. Invoices billed monthly.

Hours of Work: All work to be performed 7:30 AM to 4:00 PM, Monday thru Friday. Accessibility to all areas will be provided and scheduled through the Utility Systems Foreman. When calibrations must be conducted during off tours due to access restrictions, access shall be arranged through the Utility Systems Foreman/COR.

Reports: Contractor will be required to submit a report to the COR monthly. The report shall include system deficiencies, problems corrected and recommendations for additional work needed. The report will also provide list of contract personnel on site with corresponding hours provided per day. Prior to end of contract year, Contractor will provide the COR with a yearend report indicating problems identified and corrected and existing deficiencies and future recommendations. Service reports must be signed by both service provider and COR at completion of work. An electronic version of same shall be sent to the COR.

DRAFT

Preventive Maintenance Procedures:

Technician’s Daily Duties and Responsibilities: Upon arrival, the Contractor technician will proceed to the BAS and conduct the following activities; Check with the Utility Systems Foreman to see if there are any problems that need immediate attention. Technician should calibrate all LAN communications on a monthly basis and make sure they are working on a daily basis when on site. Log on to the BAS and review each screen beginning with the designated Critical Care Systems first. Once Critical Care Systems are verified and or corrected, technician will continue his evaluation of the rest of the systems. Technician shall compile a daily list of all discrepancies noted and then proceed to correct them. Any areas that cannot be immediately corrected or completed during the day must be brought to the attention of the Utility Systems Foreman. If diagnosis cannot be completed through the front end, then further diagnosis must be conducted at the unit. If the diagnosis at the unit is determined to be a mechanical failure, that problem should be referred to the attention of the Utility Systems Foreman/COR. Any component failures that require replacement are to be brought to the attention of the Utility Systems Foreman/COR. Contractor shall provide the Utility System Foreman with a quote for parts recommended for purchase. If component is out of scope of maintenance agreement, then Contractor’s quotation will include component cost and installation fee.

Calibration Schedule: Critical Care Systems include the following:

1. C-level/Second Floor-Surgical Suites Rooms 1 through 6, AHU-33, 34, 35, SPS-AHU Systems, AC’s 11, 11A 12 and 13. HX-5C (two systems)

2. C/B-Level heat exchangers pertaining to the operating room system. AC-9(Kitchen)3. A-level – File Room, Prosthetic’s, A-level Lab, Radiation Therapy AHU-1D, HX-1D and reheats.4. First Floor – AHU-17, IRM CRAC 1 & 2, Directors AHU5. Second Floor - MICU/SICU Suite, AHU and Heat Exchanger Systems6. Second floor –SPS Rooms, New and Old areas.7. Second Floor - Endoscopy Suite. 8. Third Floor – Dental AHU, AC-10 (canteen)9. Fourth Floor – Audiology unit10. Fifth Fl./Fifth Floor Roof -5C Negative Pressure Ward/AHU Systems, 5D & 5B Fan coils, Heat Exchanger AHU-

3&6(D-side) AHU-1&4 (B-Side)11. Sixth Floor – Echo Lab AHU and Heat Exchanger, Gamma Camera Fan coil units, chiller and AHU-2&512. Eight Floor – Compounding Pharmacy AHU and Heat Exchanger (located in Penthouse A), Podiatry AHU and

VAV’s, ENT Fan coil units13. Ninth Floor – Cardiac Cath Lab AHU, and Heat Exchanger (located in Penthouse A)14. Twelfth floor –AHU-8, Fan coils and VAV’s, 12B Heating HW and Domestic HW(located in penthouse A)15. Thirteenth Floor – AHU 7, AHU-1, AHU-3, VAV boxes and Lighting Panel16. Building 7 – AHU-1, AHU-2, AHU-A, AHU-B, AHU-C, AHU-D, AHU-E, AHU-X, HX-A, HX-B/C, HX-E, HX-Penthouse.

All area reheats on B-level to include areas A, B, C, D, E, X and the First Floor reheats.17. Building 11 – AHU-1, AHU-2, HX-1, HX-2 and all area reheats.

All Critical Care Systems components must be checked and calibrated semi-annually. All dew point and humidity sensors in O.R. rooms 1 through 6 are to be replaced semi-annually.All terminal humidity high limit sensors in O.R. rooms 1 through 6 are to be replaced quarterly. The terminal humidity high limit sensors on AHU-34 and AHU-35 are to be replaced semi-annually.

DRAFT Facility will provide one Utility Operator to assist contract technician in the calibration of all Critical Care Units. Proof of Calibration must be provided on Contractor’s format, signed by technician and submitted to COR or designee. Some calibrations must be conducted during off tours due to access restrictions. Accessibility to all areas will be provided and scheduled through the Utility Systems Foreman.

All Other Systems and their components must be checked and calibrated annually and proof of calibration to be submitted to COR.

Repair Procedures: Mechanical component failures and the repairs of such will be the responsibility of FMS personnel.

Equipment List: The East Orange Campus is comprised of one (1) Main Building and several outer buildings. The following buildings contain HVAC Systems that are monitored and/or controlled by the Building Automated Control System:

Bldg. 1 – Main Hospital – Contains (4) Chillers and auxiliary equipment and approximately (45) HVAC Systems of various sizes and auxiliary equipment.

Bldg. 7 – Research Facility – Contains (2) Chillers which support (5) HVAC systems. It has (3) Self Contained Roof Mounted Governair DX Systems with auxiliary equipment. B level has several dozen Reheat Coils and converters.

Bldg. 11 – Research Facility – Contains (2) New HVAC Systems and auxiliary equipment.

Bldg. 15 – Contains (1) Chiller, (2) AHU’s, several fan coils, instantaneous domestic hot water system and auxiliary equipment

Bldg 16 – Several Fan coil units

Bldg 17 – Several Fan coil units

Bldg 18 – 3 air handlers and Several Fan coil units

10. MEDICAL GAS SYSTEMS (Plumbing Shop)

COR: Upon arrival to perform service, Contractor to report to Plumbing Shop Foreman, Bldg. 1, Room B-102, Ext. 3365. Contractor is required to sign out before leaving the facility in order to provide reports as required.

Scope: Provide all labor, materials and equipment necessary for a full preventive maintenance program to include annual inspection, testing, evaluation of the medical gas systems as outlined in Equipment List below in accordance with NFPA 99, VA specifications, terms and conditions as described herein. Maintenance of Dental and Medical air compressors and Dental vacuum pumps ARE NOT included in this contract.

Frequency: All components annually. Full population of components divided into four quarters for service in October, January, April and July. Invoices billed quarterly in the months of November, February, May and August.

Hours of Work: All work performed under this contract will be during the hours of 8:00 AM through 4:30 PM, Monday thru Friday, excluding Saturdays, Sundays and Holidays; except Operating Room and Recovery Rooms which will be done at night or on weekends as scheduled with the COR.

Reports: Contractor will provide a copy of service report to the COR. Report will include a list of all preventive maintenance checks completed as well as identified problems and/or deficiencies found. Two inspection reports will be

DRAFTprovided to COR following completion of evaluation. Inspection documents will include, as a minimum, test parameters consisting of terminal performance, valve testing, cross-connections, alarm testing, leak detection, equipment evaluation, contaminant, particulate and dew-point testing. Service reports must be signed by both service provider and COR at completion of work. An electronic version of same shall be sent to the COR.

PM Procedures:

Evaluate each existing oxygen, medical compressed air, vacuum and nitrous oxide system of sizing, flow, leaks, accessible piping, terminal performance, compressor or source configuration, valves, gauges, warning systems and alarms, back-up systems, vents and contamination for compliance with current NFPA 99 and specification and requirements (Exception: System will be leak checked using system gases and operational pressures. Where needed, tanks of appropriate gases will be used to facilitate testing.)

System check will include originating equipment, patient rooms, clinic rooms, operating rooms (see Hours of Work), emergency rooms and any room that contains outlets which are a part of the system.

Terminals: Terminal screws, front and back body o-rings, locking mechanism adjustment, lubrication, cleaning, flow/pressure measurement and locking mechanism verification.

Valves: Rebuild leaking valves (ball type), cleaning and leaking inspection.

Alarms: Lamp replacement, high and low pressure alarm calibration, cleaning and accuracy verification.

Pro Flo Vacuum Enzyme Solution Injected to Aid SCFM Performance: Pro Flo enzyme solution will be injected into vacuum systems terminals, ringed and verified to maintain maximum SCFM with minimums of 3.0 SCFM required by NFPA, JCAHO Standards.


Equipment List:

DESCRIPTION OF SYSTEM OUTLETS INLETS

1 Bldg. 1 - One (1) Central Oxygen System, 16 stories high

Approximately 425 oxygen outlets distributed throughout the building.

2

Bldg. 1 - Two (2) Central Vacuum Systems each consisting of two Nash water-displacement vacuum pumps located within Bldg. 1, C-Level and serving 14 stories

Approximately 520 inlets distributed throughout the building.

3 Bldg. 1 – One (1) Dental Service vacuum system consisting of duplex compressors

Approximately 20 inlets

4Bldg. 1 – One (1) central medical compressed air system consisting of duplex compressors

Approximately 250 outlets

5Bldg. 1 – One (1) Dental Service compressed air system with duplex compressors


6Bldg. 1 – One (1) Central Nitrous Oxide distribution system service the Surgical Suite and Dental Clinic


DRAFT

7Bldg. 1 – One (1) Central Carbon Dioxide distribution system service the Surgical Suite

Approximately 6 outlets (one in each OR)

8Bldg. 1 – One (1) Central Nitrogen distribution system service the Surgical Suite

Approximately 6 outlets (one in each OR)

9Bldg. 1, B-Level – One (1) Central Emergency Oxygen manifold system with six (6) Type-H cylinders

11. BESAM REVOLVING DOOR EQUIPMENT (Building Maintenance)

COR: Upon arrival to perform service, Contractor to report to Building Maintenance Shop Foreman, Bldg. 1, B-190, Ext. 2075.

Scope: Provide full preventive maintenance program to maintain one (1) Besam RDB Revolver and four (4) Besam Single Swing Doors in first-class operating condition. Provide emergency repairs on an as-needed callback basis.

This agreement includes any parts, materials and travel time for automatic door service that require replacement due to normal wear and tear or failure (lamps are included).

Parts that require replacement due to damage, abuse, neglect, or non-automation failure are not covered under this agreement.

It is the COR responsibility to notify Contractor if an unsafe condition exists, to disable any door that is operating in an unsafe manner, and to provide Contractor 24-hour written notice of any accident, alteration or change affecting the equipment. Contractor will not be held responsible for any damages, injuries and liability as a result of the VA’s failure to fulfill its responsibilities.

New, installed Besam parts are covered (unless otherwise stated) by a one year limited warranty against failure due to substandard material and workmanship, pursuant to which Contractor’s sole obligation shall be to repair or replace such parts. All other parts are covered by the warranty as stated by the manufacturer.

Frequency: Quarterly preventive maintenance for Revolver equipment in the months of October, January, April and July. Semi-Annual preventive maintenance for Single Swing Doors will be performed in the months of January and July. Invoices billed quarterly in the months of February, May, August and November.

Hours of Work: All preventive maintenance work to be performed during the hours of 8:00 AM to 4:30 PM, Monday thru Friday excluding Holidays.

Reports: Contractor will provide a copy of service report to the COR. Report will include a list of all preventive maintenance checks completed as well as identified problems and/or deficiencies found. Service reports must be signed by both service provider and COR at completion of work. An electronic version of same shall be sent to the COR.

PM Procedures:

Quarterly - Revolver : Contractor will schedule four quarterly maintenance visits to be performed in the months of October, January, April and July to inspect, clean, lubricate and adjust the equipment, as well as an AAADM Certification on all applicable doors at the time of the preventive maintenance visit.

DRAFTSemi-Annual – Single Swing Doors: Contractor will schedule two semi-annual maintenance calls to be performed in the month of February and August to inspect, clean, lubricate and adjust the equipment, as well as an AAADM Certification on all applicable doors at the time of the preventive maintenance visit.

Repair Procedures: Contractor will respond to restore equipment into full operation. Service repair calls will be given priority.

All service repair calls received prior to 12 Noon will receive same day service. If repairs cannot be completed during normal working hours it will be at the discretion of the COR to authorize premium charges, or determine repairs can be completed on the next normal working day. Calls after 12 Noon will be at the next normal working day unless authorized by the COR for premium charges.

Equipment List: One Besam RDB Revolver, (4) Besam Single Swing Doors – Located in Lobby of Bldg. 1.

12. AUTOMATIC DOORS (Building Maintenance)

COR: Upon arrival to perform service, Contractor to report to Building Maintenance Shop Foreman, Bldg. 1, Room B-190, Ext. 2075.

Scope: Provide all labor, materials and equipment necessary to maintain all automatic doors in first-class operating condition through a complete preventive maintenance program and emergency repair services to include required replacement parts for all automatic doors. This will be a fixed rate contract based on a per-operator per-year cost to include repairs or other actions to correct deficiencies discovered during the yearly preventive maintenance check.

It is COR responsibility to notify Contractor if an unsafe condition exists, to disable any door that is operating in an unsafe manner, and to provide Contractor 24-hour written notice of any accident, alteration or change affecting the equipment. Contractor will not be held responsible for any damages, injuries and liability as a result of the VA’s failure to fulfill its responsibilities.

New parts are covered (unless otherwise stated) by a one year limited warranty against failure due to substandard material and workmanship, pursuant to which Contractor’s sole obligation shall be to repair or replace such parts. All other parts are covered by the warranty as stated by the manufacturer.

Contractor shall be responsible for preventive maintenance and repair/replacement of all electrical circuits including the electrical, pneumatic, hydraulic mechanisms/parts, including all parts associated with the VA owned operators.

Normal replacement of parts/service is covered under this maintenance contract. Replacement parts due to misuse, abuse, etc. both service and parts will not be covered under this maintenance contract.

Normal/Emergency repairs/service includes service required to repair or restore failed or failing automatic door operators. Repairs will be accomplished by replacement or restoration of component parts or materials that have deteriorated, worn out broken or are unable to perform to current prescribed standards.

Frequency: Annually; full population of components plus on-call/as-needed repairs. Invoices billed will be in the month of May for preventive maintenance. On-call, as-needed repairs: provide for up to twelve (12) emergency call back repairs to be billed monthly following any incident, at a fixed rate.

Hours of Work: Routine service will be provided 8:00 AM to 4:30 PM Monday-Friday, excluding Federal Holidays.

DRAFTReports: Contractor will provide a copy of service report to the COR. Report will include a list of all preventive maintenance checks completed as well as identified problems and/or deficiencies found. Service reports must be signed by both service provider and COR at completion of work. An electronic version of same shall be sent to the COR.

PM Procedures – Annual: Check, including but not limited to, adjustments, cleaning, calibration, inspection and certification of operation of the automatic door operators, to insure proper and efficient operation to minimize breakdowns, deterioration or deficiencies. It shall also include repairs or other actions to correct deficiencies discovered during the yearly preventive maintenance check.

Repair Procedures: Response time is within 24 hours of service call and is covered under this maintenance contract. Emergency repair service during other than normal duty hours must be pre-approved by COR.

Equipment List: 76 Automatic Doors comprising of 111 Operators in a number of buildings on campus. The automatic doors are from a number of different manufacturers. A list is available from the COR.

13. GROUNDS MAINTENANCE (Plant Operations)

COR: Upon arrival to perform service, Contractor to report to Boiler Plant Foreman, in Bldg. 8, Ext. 1882.

Scope: Provide all labor, equipment, supervision, tools, and all materials necessary to provide maintenance, care and housekeeping of all exterior landscaped areas as defined in preventive maintenance procedures below. Work to include a turf management program and a tree management program.

Frequency: Varied - See PM Procedures below. Invoices billed monthly, from April thru November.

Hours of Work: All work to be performed during the hours of 8:00 AM to Sunset, Monday thru Saturday excluding Federal Holidays.

Reports: Contractor will provide a copy of service report to the COR. Service reports must be signed by both service provider and COR at completion of work. An electronic version of same shall be sent to the COR. Service reports for lawns shall include number of workers, hours worked and areas worked on. Service reports must be signed by both service provider and COR at completion of work. An electronic version of same shall be sent to the COR.

PM Procedures:Turf shall be mowed at a height of two (2) to three (3) inches. Mowing is to be done frequently enough so that no more than 1/3 of the grass blade is removed per mowing. Concrete curbs and walks that border lawn areas will be mechanically edged by blade monthly and managed as needed to present a manicured appearance. Perimeter fencing will be kept clear of any kind of foliage. Care must be taken to avoid damaging parked vehicles. Some areas will have to be maintained in the evening hours or on weekends when the areas are generally empty.

A turf program for weed and fertilization will be as follows:

1) Spring pre-emergent in April 2) Spring fertilization and grass seeding where needed in May 3) Seasonal weed and feed in June, July and August 4) Fall fertilization and grass seeding where needed in September 5) A post emergent herbicide shall be applied eight (8) times per season to control the emergence of weeds and grass in curbs, pavement cracks, pavers, concrete expansion joints and parking lot dividers.

DRAFTMaintenance of fallen leaves and debris during the autumn service season shall be provided on a weekly basis. The contractor will remove leave from lawns, parking areas and primary focal points. A general spring clean-up shall be provided to remove leave and debris accumulated over the winter months from lawns and beds. This includes the removal of sand and cinders from lawn areas that may have accumulated over the winter. The removal and disposal of all debris generated during the spring and fall clean-up will be legally disposed of off-site.

Tree maintenance will be performed on an as needed basis to include:1) Removal of dead or dying trees2) Removal of dead or dying branches3) Removal of branches the present a hazard to buildings and personnel4) Stump removal or grinding5) Removal or trimming of trees felled or damaged by storms

Mulching services

Dark brown organic mulch is to be used in all areas.Maintain a 2- to 4-inch (5- to 10-cm) layer of mulch.Break up any matted layers and refresh the appearance with a rake as needed.Add mulch as needed April through October to maintain a uniform appearanceKeep mulch a few inches away from shrubs, flower and trees.

Areas to be maintained:1: All islands around Jacobs circle2: All areas to the right and left of the front entrance.3: Circle of flags island on Gregg drive4: Circle of flags island on Oresko St.5: Front and side of building 56: Island at front entrance of building 15


Equipment List: N/A

14. FOUNTAIN AND POND MAINTENANCE (Plant Operations)

COR: Upon arrival to perform service, Contractor to report to Boiler Plant Foreman, in Bldg. 8, Ext. 1882.

Scope: Provide all labor, personnel, supervision, equipment, tools and material to maintain the three fountain ponds in the courtyards of Buildings 15, 17 and 18.

Frequency: Monthly and Seasonal from March thru October - See PM Procedures below. Invoices billed monthly during the season.

Hours of Work: All work to be performed during the hours of 8:00 AM to 3:30 PM, Monday thru Friday excluding Federal Holidays.

Reports: Contractor will provide a copy of service report to the COR. Service reports must be signed by both service provider and COR at completion of work. An electronic version of same shall be sent to the COR.

PM Procedures:

DRAFT

Spring opening:a: Pond will be drained. b: Pond will be pressure washed and vacuumed out.c: Filtration equipment will be inspected, cleaned and reinstalled.d: Necessary water conditioners will be added (Bacterial Additive).e: Pond will be refilled, started and tested to make sure it is functioning properly.

Monthly maintenance (April through November)a: Filter pads will be rinsedb: Pump intake will be cleanedc: Any debris will be removed from pondd: Necessary water conditioners will be addede: System will be inspected and corrective action taken on any deficiencies found.

Fall winterizationa: All filtration equipment will be winterized. Pumps will be drained or removed and stored on site.b: Installation of aerator or heater/deicer if applicabled: Application of bacteria additivee: All plumbing lines will be blown out/winterized


Equipment List: N/A

15. SNOW AND ICE REMOVAL (Plant Operations)

NOTE: CONTRACTOR IS NOT TO SHOW UP ON STATION UNTIL CONTACTED BY VANJHCS PESONNEL. CONTRACTOR IS TO SUPPLY THE VA WITH 24 HOUR EMERGENCY PHONE NUMBER.

COR(s): Upon arrival to perform service, Contractor to report to Boiler Plant Foreman, Bldg. 8, Ext. 1882,Cellphone 908-413-1065. Additional VANJHCS Contact person: Chief, Operations, Extension 2029, Cellphone 908-625-1370.

Scope: Provide all labor, personnel, supervision, equipment, tools, salt, calcium and all materials necessary to remove snow and ice from the streets, parking lots, sidewalks, steps and ramps on an on-call, as-needed basis.

Salt provided by Contractor shall be stored inside back of Building 6. Salt is to be provided in bags only. No bulk salt to be delivered to site.

Frequency: On-call, as-needed in the months of October thru April. Invoices billed monthly if and when service is performed based on an hourly rate by equipment/manpower use as noted in equipment listed below.

Hours of Work: On-call, as-needed 24/7 as determined by COR.

Reports: Following each visit for snow and/or ice removal services, Contractor will provide a copy of service report to the COR. Service reports must be signed by both service provider and COR at completion of work. An electronic version of same shall be sent to the COR. Report for snow and ice removal will include a list of all equipment and manpower used for the event along with hours expended.

PM Procedures: (Site map will be provided by the COR)

DRAFT

Snow fall from zero to two inches is to be removed by in-house personnel and/or Contractor personnel if needed. Snow fall two inches and above will become part of the Contractor obligation which would activate one truck to assist in snow removal and salting. In the event the snow fall is predicted to be four to six inches or more, additional equipment is to be brought in to assist in the removal of snow and ice.

In the event the snow piles that are created from plowing become so large that it becomes a hazard to VANJHCS’s personnel, patients and visitors, the Contractor will at the COR’s request, truck the snow away to a location provided by the COR.

Snow removal shall proceed continuously, and in the order as listed below, to include all roads, parking lots and sidewalks to the satisfaction of the COR prior to being discontinued.

Locations, all roads and parking lots to include:

1) Front Entrance at Tremont Ave. and Gregg Drive2) Gregg Drive3) Oresko Street4) Meagher Road5) Singler Lane6) Bucha Drive7) Exit at Parking lot A and Tremont Ave.8) Exit at Bucha Drive and Finlay Place9) Parking lot A10) Parking lot B11) Parking lot C12) Parking lot D13) Parking lot E14) Parking lot F15) Parking lot G16) Parking lot between Building 2 and Building 317) Parking lot in the back of Building 718) Two parking lots off Sigler Lane 19) Road leading to sub-station20) Driveway leading to back of chiller plant in Building 121) Handicap Parking lot, left side of front entrance to Building 122) Exit at Meagher Road and Abbotsford Ave.23) Two small parking lots off Sigler Lane24) Jacob Circle25) All sidewalks steps and ramps throughout the facility26) All sidewalks between perimeter fence and street to include South Center Street, Tremont Avenue, Ross Street, McKay Avenue, Vail Street, Abbotsford Avenue and Lanark Avenue


Equipment List: Contractor provided equipment to be used follows:

1) L8000 Dump or equivalent - p/HR - Assume for bidding 24 hours2) Ford F-250 4X4 or equivalent - p /HR - Assume for bidding 100 hours3) Truck-mounted V-Box, 1.8-2.1 Cu Yd. Salt Spreaders – p/Hr – Assume for bidding 100 hours

DRAFT4) All other Trucks as needed - p/HR - Assume for bidding 200 hours5) Front-End Loader--p/HR - Assume for bidding 24 hours6) Snow blowers/throwers – Assume for bidding 500 hours7) Snow shovels8) Five man snow shoveling crew plus truck operators – p/HR -Assume for bidding 500 hours

16. AIR HANDLING UNITS (Utility Shop)


Scope: Provide all labor, personnel, supervision, equipment, tools, and all materials (filters and belts) necessary to perform preventative maintenance on the air handling units, air conditioners and filtered exhaust systems (non-filtered exhaust systems are not included in this scope of work) as defined in this Statement of Work (SOW).

Frequency: Quarterly in the months of October, January, April and July; Semi-Annual in the months of October and April and Annual in the month of October. Invoices billed in the months of November, February, May and August.

Hours of Work: Work to be performed during the hours of 7:00 AM to 3:30 PM unless noted within PM Procedures below.

Reports: Service reports must be signed by both service provider and COR at completion of work. An electronic version of same shall be sent to the COR.

PM Procedures:

Quarterly:

1) Report to COR/ Air Conditioning Equipment Mechanic Supervisor or his representative upon arrival at the facility. Inform the Air Conditioning Equipment Mechanic Supervisor what air handlers are planned for PM that day.2) Have utility shop personnel turn-off unit that is to be serviced.3) When servicing equipment, lock-out, tag-out of power supply will apply for V.A. and contractor personnel.4) Remove and dispose of all pre-filters on all Air Handling Units, Package Units, Air conditioning units and HEPA exhaust units.5) Washable air filters will be removed, washed, air dried and re-installed.6) Remove and dispose of after-filters where applicable excluding HEPA Filters.7) Inspect coils for cleanliness8) Wash or vacuum coils if needed9) Install new pre filters11) Install new after filters.12) Lubricate bearings on motors and squirrel cage shaft bearings13) Clean grease fittings14) Inspect condition of belts15) Replace or adjust belts as necessary.16) Install drain pan treatment and conditioner

Material used:A: Anti clog ATC or equivalentB: Anti clog FTC or equivalentC: Neutronic deodorant or equivalentD: Slime Buster or equivalent

DRAFT17) Remove lock-out tag-out and turn equipment back on.18) Inspect completed work for quality assurance.19) Clean-up area when done.20) Report work accomplishments and any deficiencies found at the end of the work day to the COR/Utility Shop Foreman.

Note: Certain Air Handlers cannot be serviced (AHU-34, 35, SPS and AHU-1D) during normal working hours. Special arrangements through the COR/Utility Shop Foreman must be made to service these units. Service is usually done after normal working hours or on weekends.

Semi-Annual:

Replace belts on AHU #34, 35, SPS and Endoscopy Units – Regardless of condition.

Annual:

1) Perform all quarterly tasks plus…2) Remove and dispose of all HEPA filters on the third quarter of the government fiscal year. 3) Install new HEPA filters.4) Winterize all water filled chill water coils. The COR will determine the timing for the winterization based on the weather forecast and also which coils will be exempt from winterizing. To winterize coils, the following guideline will generally apply:

a) Close chilled water supply and return valves to the coil.b) Open drain line and vent and drain the water to the nearest drain.c) Connect hoses to drain line, vent, container of glycol and a pump in order to circulate Propylene Glycol

throughout the coil. Freeze protection of glycol must be at least -20° F. Circulate the glycol through the coil for at least ten minutes to ensure all areas of the coil are saturated.

d) When circulation of the glycol is completed, drain the coil by reclaiming the glycol for use on the next coil.e) Leave drain and vent valves in the open position. f) Test the reclaimed glycol before using on the next coil to ensure protection against freezing to at least -40 F.

Adjust concentration of glycol as necessary.g) Clean up any spill that occurred during winterization. h) Report to COR/Utility Shop Foreman if any valve does not positively stop the flow of chilled water to the coil

being winterized.i) Report to COR/Utility Shop Foreman work completed at the end of the work day.

Note: Utility shop personnel will reactivate the coil if and when needed and re-winterize if necessary.

Equipment that will be winterized:

1) AHU-12) AHU-23) AHU-34) AHU-45) AHU-56) AHU-67) AHU-78) AHU-89) AHU-910) AHU-1011) AHU-10A

DRAFT12) AHU-1113) AHU-11A14) AHU-1215) AHU-1316) AHU-Linen Room17) AHU-A-level Lab18) AHU-1719) AHU-3320) AHU-3421) AHU-3522) AHU-Director23) AHU-2D24) AHU-Museum25) AHU-Endoscopy26) AHU-Audiology27) AHU-5C28) AHU-Echo-Lab29) AHU-SPS30) AHU-Chaplin 31) AHU-Dental

6) In the month of July, unless instructed otherwise by COR, drain all glycol heating systems into containers for reuse. Inspect glycol for reusability and replace if necessary. Chemically clean each system following manufactures recommendations. Drain chemically treated water and refill using saved or new propylene glycol. Add glycol as necessary to maintain a 30% glycol and 70% water mix. Strainers that are affected on the air handlers of each glycol heating system shall be removed, cleaned and reinstalled.

Glycol systems and their related air handler that will be cleaned

Building 11) O.R. system…C-level

a: AHU-17 b: AHU-33 c: AHU-34 d: AHU-35

2) P13 & 14 system…C-level a: AHU-9 b: AHU-10 c: AHU-10A d: AHU-11

3) 5C system…C-level (two systems) a: AHU-5C

4) Radiology system…A-236E a: AHU-1D

5) Echo lab system…6-208B a: AHU Echo lab

6) Penthouse system…Penthouse A core a: AHU-1 b: AHU-2 c: AHU-3

DRAFT d: AHU-4 e: AHU-5 f: AHU-6

7) Chemo Lab system…Penthouse A core a: New chemo lab AHUBuilding 158) Building 15 through 18 system

a: AHU-1…bldg. 15 machine room b: AHU-2…bldg. 15 machine room c: AHU-1…bldg. 18 ceiling d: AHU-2…bldg. 18 ceiling e: AHU-3…bldg. 18 ceiling f: AHU-4…bldg. 18 ceiling g:AHU-5…bldg. 18 ceiling

9) Building 15 glycol cooling system is to be done in January. Same air handlers as in item 8 above.


Equipment List: See below for equipment identification, Locations, Filter Size and Quantities needed to perform the preventive maintenance.

Building 1:C-Level:

1) AHU-10A…C-132…20X25X2…2 eachBelt = AX-41…1 each

2) AHU-11…C-132…24X24X2…8 eachBelt = BX-62…2 each

3) AHU-11A…C-132…18X24X2…6 eachBelt = AX-32…2 each

4) AHU-12…C-132…24X24X2…16 eachBelt = BX-63…2 each & BX-75…2 each

5) AHU-13…C-132…24X24X2…16 eachBelt = BX-81…1 each & BX-62…2 each

6) AHU-33…C-132…24x24x2…10 each & 24X24X22 Pocket…4 eachBelt = CX-96…2 each

7) AHU-34…C-132…24X24X4…4 each & 24X24X11½ HEPA…4 eachBelt = AX-66…3 each

8) AHU-35…C-132…24X24X4…4 each & 24X24X11½ HEPA…4 eachBelt = AX-66…3 each

9) S-4…C-132…24X24X2…6 each & 12X24X2…2 eachBelt = 5L-530…2 each

10) S-40…C-132…24X24X2…8 eachBelt = BX-158…3 each

11) MAS package Unit…C-101…31½X 22X1…2 each (polyester media)Belt = B-49…1 each

12) EMS Storage Unit…C-102…12X18X2…1 each 13) EMS Supply Unit…C-121…20X20X1…1 each 14) Mechanical Room AC Unit…C-111…16x25x1…2 each

Belt = 4L-500…1 each 15) Mechanical Room AC Unit…C-112…16x25x1…2 each

DRAFTBelt = 4L-500…1 each

B-Level:

16) Dish washing room AC Unit…B-110B…16X20X2…8 eachBelt = B-64…1 each

17) Mail Room Package Unit…B-177…16X20X1…4 eachBelt = TBD…unit being replaced

18) MSDS Package Unit…B-158C…13X18X2…2 eachBelt = A-38…1 each

19) Retherm area AC-1…B-109…16X25X1…2 each 20) Retherm area AC-2…B-109…16X25X1…2 each 21) Electric Shop AC Unit…B-155…16X24X2…4 each

Belt = A-39…1 each 22) Bio-Med AC Unit…B-154D…16X25X1…4 each

Belt = 4L-380…1 each 23) Pharmacy AC Unit…B-136…16X25X1…4 each

Belt = 4L-390…1 each 24) Linen Room AHU…B-134D…24X25X2…2 each

Belt = 5L-510…1 each 25) Receiving AC Unit…B-140B…20X22-1/4X1…1 each 26) AHU-9…On roof over B-115…24X24X2…16 each

Belt = BX-83…2 each

A-Level:

27) A-Level Lab AHU…A-146…24X24X4…8 eachBelt = BX-61…2 each & AX-41…2 each

28) Check-In AC Unit…On roof over A-215…16X20X2…4 each 29) AHU-1D…On Roof over A-236…24X24X12…4 Each

12X24X12…4 each & 16X16X2…5 each & 16X25X2…15 eachBelt = BX-58…2 each & A-66…1 each

30) AC-1…A-236Y…20X24X2…1 each 31) AC-2…A-314…20X24X2…1 each 32) Cat scan Unit…A-244…20X20X2…1 each 33) Lobby Split Unit 1…A-216A 34) Lobby Split Unit 2…A-216B Items 33-35 are Washable Filters 35) Lobby Split Unit 3…A-216C 36) Pharmacy Unit…A-106…On roof above B-Level kitchen…16X20X2…6 each

Belt = B-70…1 each 37) File Room AHU…A-128D…16X25X2…3 each

Belt = A-50…1 each & A-55…1 each 38) Prosthetics Office Unit…A-102H…16X20X1…1 each

Belt = A-47…1 each & A-48…1 each 39) Orthotics AHU…A-103E…16X20X2…4 each & 16X20X4…4 each 40) Clinic Waiting Room Unit…A-160…25X25X1…2 each

Belt = AX-52…1 each

1st Floor

DRAFT 41) IRM Unit 1…1-115…20X24X4…4 each

Belt = BX-38…2 each 42) IRM Unit 2…1-115…20X25X4…3 each

Belt = BX-42…2 each 43) IRM Unit 3…1-103A…24X24X2…3 each

Belt = B-42… 2 each 44) IRM Unit 4…1-103…24X24X2…3 each

Belt = 5L-430…2 each 45) AHU-17…On roof over Chiller Plant…24X24X2…24 each

Belt = B-123…3 each 46) Angioplasty Room Unit…1-259…16X20X2…4 each & 16X20X4...90%...4 each 47) Angioplasty Equipment Room Unit…1-261A…16X24X4…1 each 48) Cat scan Unit 1…1-241…16X25X1…3 each

Belt = AX-35…1 each 49) Cat scan unit 2…1-243…20X20X1…1 each 50) IRM Classroom Unit…1-262B…18X25X1…3 each

Belt = 4L-470…1 each 51) Medical Records Unit…1-262…20X22¼X1…1 each 52) MRI large AC Unit…1-218D…24x24X1…2 each

Belt = AX-34…1 each 53) MRI Small Ac Unit…1-218I…20x20X1…1 each

2nd Floor

54) Museum AHU…2-102…20X24X4…6 each & 24X24X2…6 eachBelt = BX-42…2 each

55) Endoscopy AHU…2-192H…16X18X2…6 eachBelt = BX-35…1 each

56) SPS AHU…2-181…20X25X2…6 each & 20X25X4…6 each 16X20X2…8each & 23⅜X19⅜X11½ …6 eachBelt = BX-52…2 each

57) 2D AHU…On roof outside of room 2-437…18X25X2…10 each & 24X24X11½ HEPA…6 each

Belt = AX-70…1 each & BX-57…3 each

3rd Floor

58) Auditorium Unit…On roof outside of room 4-102…washable 59) Chaplin AHU…3-222…16X20X2…6 each

Belt = 4L-570…1 each 60) Dental Unit…3-339…12X24X2…3 each & 20X25X2…3 each

Belt = BX-70…1 each 61) Dental Hood #1…3-327…16X20X1…1 each 62) Dental Hood #2…3-327…16X20X1…1 each 63) Dental Hood #3…3-327…16X20X1…1 each 64) Dental Lab after filter…3-327…12X18X1…4 each 65) AHU-10…3-171A…24X24X2…6 each

Belt = BX-62…1 each 66) Canteen Store AC…3-165A…16x25X1…4 each 67) Dining Room AC-1…3-175B…16X25X2…4 each

DRAFTBelt = BX-64…1 each

68) Dining Room AC-2…3-181B…16X25X2…4 eachBelt = 5L-650…1 each

69) 2D HEPA exhaust…On roof outside of 3-214…24X24X4…2 each &Belt = AX-37…2 each 24X24X11½ HEPA…2 each

4th Floor

70) Audiology AHU…2-246…16X20X2…3 eachBelt = 4L-460…1 each

6th Floor

71) 5C-AHU…6C Roof…20X15X2…24 each & 24X24X2…6 each 24X12X2…2 each

24X24X6…6 each…Airguard Variflow Model# X0901035-1024x12x6…2 each…Airguard Variflow Model# X0901035-06Belt = BX-66…2 each

72) 5C-HEPA Exhaust 1…6C Roof...24X24X4…4 ea. & 24X24X11½ HEPA…4 eachBelt = 5L-510…2 each

73) 5C-HEPA Exhaust 2…6C Roof...24X24X4…4 ea. & 24X24X11½ HEPA…4 eachBelt = A-46…2 each

74) TBEF-6 HEPA Exhaust…6C Roof…24X24X2…2 ea. &24X24X11½HEPA…2 eachBelt = 4L-390…1 each

75) Echo-Lab AHU…6D Roof…24X24X2…4 each & 12X24X2…4 eachBelt = BX-61…2 each & 5L-600…2 each

7th Floor

76) Infection Control AC unit…7-200…12X20X2…2 each & 12X20X4…2 eachBelt = AX-48…1 each

8th Floor

77) Podiatry AC Unit…8-188A…28X21½X1…1 each 78) New Chemo-lab unit…8-204C…12X24X2…1 each & 24X24X2…1 each

12X24x4…90%...1 each & 24x24X4…90%...1 each 30X30X11½ HEPA…1 eachBelt = AX-60…2 each& & AP-39…1 each & AX-35…1 each

79) Old Chemo-lab unit…8-204A…16X25X2…4 each & 24X24X2…1 each24X24X11½ HEPA…1 each

Belt = 4L-490…1 each

9th Floor

80) Cath Lab Unit…9-163…18X24X2…2 each & 12X24X2…1 each 24X24X2…2 each & 24X24X11½ HEPA…2eachBelt = AX-32…2 each

Penthouse-A Core

DRAFT

81) AHU-7…PHA-1…24X24X2…20 eachBelt = BX-77…2 each & BX-64…4 each

82) AHU-8…PHA-1…24X24X2…16eachBelt = BX-67…2 each & BX-66…2 each

83) TBEF-2 HEPA Exhaust…PHA-1…24X24X2…2 each & 24X24X11½ HEPA…2 each

Belt = 4L-400…1 each 84) TBEF-5 HEPA Exhaust…PHA-1…24X24X2…1 each &

24X24X11½ HEPA…1 eachBelt = 4L-310…1 each

85) TBEF-7 HEPA Exhaust…PHA-1…24X24X2…4 each & 24X24X11½ HEPA…4 each

Belt = A-36…1 each Penthouse-A East Side

86) AHU-2…PHA-3…16X20X2…6each 16X20X4…6 each 12X24X2…2 each 20X20X2…3 each

12X24X12…2 each…merv-11 20X20X12…3 each…merv-11Belt = BX-48…1 each

87) AHU-5…PHA-3…12X24X2…3 each 20X20X2…8 each 12X24X4…3 each 20X20X4…8 each 12X24X2…3 each 20X20X4…8 each 12X24X2…3 each 20X24X2…6 each 12X24X12…3 each…merv-11 20X24X12…6 each…merv-11Belt = 5VX670…1 each

Penthouse-A West Side

88) AHU-3…PHA-4…12X24X2…5 each 20X20X2…24 each 16X20X2…4 each

12X24X4…5 each 20X20X4…24 each 16X20X4…4 each 12X24X2…4 each 24X24X2…20 each 12X24X11.5…4 each…merv-11 24X24X11.5…20 each…merv-11Belt = 5VX1230…3 each

DRAFT 89) HR-4….PHA-4…..12X24X2…3 each

16X20X2…2 each 20X24X2…6 eachBelt = 5VX780…2 each

Penthouse-B Core 90) AC Unit 5…PHA-2B…18X24X2…3 each

Belt = 5L-420…1 each & BX-67…2 each 91) AC Unit 6…PHA-2B…18X24X2…3 each

Belt = 5L-420 & BX-60…2 each 92) AC Unit 1…PHB-9…18X24X1…4 each & 24X24X2…2 each

Belt = A-41…1 each & B-59…1 each 93) AC Unit 2…PHB-9…18X24X1…4 each & 24X24X2…2 each

Belt = AX-44…1 each & BX-59…1 each

Penthouse-B East Side

94) AC Unit 3…PHB-2…18X24X1…4 each & 24X24X2…2 eachBelt = 4L-480…1 each & 5L-630…1 each

95) AHU-4…PHB-3…20X20X2…6 each 20X20X4…6 each 20X24X2…4 each 20X20X2…2 each 20X24X12…4 each…merv-11 20X20X12…2 each…merv-11Belt = 5VX490…1 each

96) HR-6…PBH-3…16X24X2…4 each 20X25X2…3 each

Penthouse-B West Side

97) AC Unit 4…PHB-6…18X24X1…4 each & 24X24X2…2 eachBelt = BX-62…1 each & 4L-480…1 each

98) AHU-6…PHB-4…….20X20X2…10 each 16X25X2…4 each 20X20X4…10 each 16X25X4…4 each 24X24X2…12 each 24X24X11.5…12 each…merv-11Belt = BX-70…3 each

Penthouse Roof East Side 99) AHU-1…24X24X2…15 each

12X24X2…8 each 24X24X4…15 each 12X24X4…8 each 12X24X2…14 each 24X24X2…12 each 12X24X12…14 each…merv-11

DRAFT 24X24X12…12 each…merv-11

Belt = B-80…5 each

100) HR-1…16X20X2…24 each

Penthouse Roof West Side

101) HR-2/3…16X20X2…6 each 20X20X2…36 Each

Building 5A: 102) Bard Unit #1…14X25X1…1 each 103) Bard Unit #2…14X25X1…1 each 104) Bard Unit #3…14X25X1…1 each 105) Bard Unit #4…14X25X1…1 each 106) Bard Unit #5…14X25X1…1 each 107) Bard Unit #6…14X25X1…1 each 108) Bard Unit #7…14X25X1…1 each 109) Bard Unit #8…14X25X1…1 eachBuilding 6: 110) Paint Shop AHU…6-01C…18X22X2…2 each

Building 7:B-level 111) AHU-E-Preheat…B-138…20X20X2…4 each

Belt = BX-82…2 each 112) AHU-E…B-135…24x24X2…2 each & 24X16X2…1 each

12X24X2…2 each & 12X16X2…1 eachBelt = BX-36…2 each

Lower Roof 113) AHU-B…24X24X2…4 each & 12X24X2…4 each

Belt = BX-64…each 114) AHU-C…24X24X2…4 each & 12X24X2…4 each

Belt = BX-59…2 each 115) AHU-X…20X20X2…2 each

Belt = 4L-420…1 each 116) HR – B…24X24X2…4 each

Belt = BX-71…2 each 117) HR – C…24X24X2…4 each

Belt = AX-56…2 each

Upper Roof

118) AHU-A…24X24X2…4 each & 12X24X2…4 eachBelt = BX-61…2 each

119) AHU-D…24X24X2…2 each & 12X24X2…1 eachBelt = 5L-400…1 each

120) HR-A…24X24X2…4 each

DRAFTBelt = AX-56…2 each

121) HR-D…No filters. Wash coil as neededBelt = 4L-470…2 each

122) HR-E…No filters. Wash coil as neededBelt = 4L-490…2 each

Penthouse

123) AHU-1…24X24X4…15 each & 24X24X12…15 eachBelt = CX-96…3 each

124) AHU-2…24X12X4…3 each & 24X24X12…1 each & 24X12X12…1 eachBelt = 5L-490…1 each

125) EF-1…20X24X4…12 eachBelt = BX-75…2 each

Building 11: 126) AHU-1…B-104A…12X24X2…2 each & 24X24X2…1 each

12X24X12…85%...2 each & 24X24X12…85%...1 eachBelt = AX-64…2 each

127) AHU-2…B-103A…24x24X2…4 each & 24X24X12…85%...4 eachBelt = AX-78…3 each

Building 15:

128) AHU-1…15-131…29X29X2…2 eachBelt = A-37…1 each

129) AHU-2…15-131…18¼X21½X2…2 eachBelt = A-25…1 each

Building 15A:

130) Bard Unit #1…14X25X1…1 each 131) Bard Unit #2…14X25X1…1 each 132) Bard Unit #3…14X25X1…1 each

Building 15B:

133) Bard Unit #1…14X25X1…1 each 134) Bard Unit #2…14X25X1…1 each 135) Bard Unit #3…14X25X1…1 each

Building 18:

136) AHU-1…18-112…18¼X21½X2…2 eachBelt = 4L-250…1 each

137) Air Purifier 1…18-112…20X24X4…1 each & 20X24X11½ HEPA…1 each 138) AHU-2…18-132…18¼X21½X2…2 each

Belt = 4L-250…1 each 139) Air Purifier 2…18-132…20X24X4…1 each & 20X24X11½ HEPA…1 each 140) AHU-3…18-154B…29X29X2…2 each

DRAFTBelt = 4L-250…1 each

141) AHU-4…18-101 corridor…12X30X1…1 each 142) AHU-5…18-138A corridor…12X30X1…1 each

Building 24:

143) AC Unit…24-100…20X20X1…1 each

Filter Types:

Most air handlers will use UL Class 2 standard capacity merv-7 or 8 pleated air filters. Air handlers 33, 34, 35, SPS, Endoscopy and Dental will use High capacity Merv-11 pleated air filters. Rigid cell box filters will be UL class 2 merv-11 air filters. HEPA filters will be UL class 1, hospital grade air filters. COR-kept air filters will be UL class 2, merv-13 air filters.

17. HOT WATER MIXING VALVES (Utility Shop)

COR: Upon arrival to perform service, Contractor will report to Utility Shop Foreman, Blair Dickerson, in Bldg. 1, B-Level, Room 128, Ext. 2099.

Scope: Provide all labor, personnel, supervision, equipment, tools, and all materials necessary to perform preventive maintenance on the C-Level Hot Water Mixing Valves.

Frequency: Quarterly in the months of October, January, April and July; annually in the month of January. Invoices billed quarterly in the months of November, February, May and August.

Hours of Work: All work to be performed during the hours of 7:00 AM to 3:30 PM excluding Federal Holidays.

Reports: Contractor will furnish the Utility Shop Foreman with a report of work completed and work in progress at the end of each day until all work is completed. Service reports must be signed by both service provider and COR at completion of work. An electronic version of same shall be sent to the COR.

PM Procedures:Quarterly: Each system has two mixing valves and one anti-scald valve. Contractor will service one valve at a time as to not disrupt hot water to the hospital. Contractor to inspect strainers and clean or replace as needed. Contractor is to disassemble mixing valve and clean as needed. Contractor is to set temperature of water leaving the mixing valve at 128° F. The contractor will exercise the anti-scald valve by lowering the high temperature alarm set point below the current discharge water temperature and verify that the anti-scald valve closes. After verifying operation of the anti-scald valve the contractor will return the set-point of the anti-scald valve to 135° F.

Annually: Contractor will rebuild each mixing valve using the rebuilding kits which are identified in the Equipment List below.


Equipment List: Equipment I.D. and Locations:

Bldg. 1, C-level Room 132

DRAFTLeonard Thermostatic Mixing Valves

Tanks 1 & 21) TM1520460A---Rebuilding Kit = R-1252) TM1520464A3) TM2026638--- Rebuilding Kit = R/M204) TM2026661

Tanks 3 & 41) TM289553--- Rebuilding Kit = R/282) TM2895573) TM2026721--- Rebuilding Kit = R/M204) TM2026723

Anti-Scald ValvesCF Contomatics Industrial ProductsCircor International1500 S.E. 89th St.Oklahoma City, Oklahoma Model # PF1100-11ASerial # 0451M2

18. FUME HOODS/BIOLOGICAL SAFETY CABINESTS/CLEAN ROOM CERTIFICATION (Utility Shop)

COR: Upon arrival to perform service, Contractor to report to Utility Shop Foreman, Blair Dickerson, in Bldg. 1, B-Level, Room 128, Ext. 2099.

Scope: Provide all labor, personnel, supervision, equipment, tools, and all materials necessary to perform preventive maintenance, repair and certification on the chemical fume hoods /biological safety cabinets throughout the medical center.

Frequency: Semi-annual and annual at time of certification due date as noted in equipment list below. Invoices billed following date of service performed.


Reports: At the completion of each day’s testing, the contractor will give the COR a written report of the hoods that passed or failed. Service reports must be signed by both service provider and COR at completion of work. An electronic version of same shall be sent to the COR.

PM Procedures:

The contractor will contact the COR at least two weeks prior to their arrival with a list of the fume hoods that are to be tested and certified so the COR can make arrangements with the affected services. Contractor will report to the COR upon arrival at the facility and inform COR of the fume hoods that are to be tested and certified for the day. In the event

DRAFTof a fume hood failure due to poor exhaust, the contractor will inform the COR who will then arrange for the repair of the exhaust system and the rescheduling of the fume hood testing and certification.

Contractor will be responsible for fume hood filter replacement as needed. The contractor will be responsible for the proper operation and repairs of the sash, motor, belts, fan unit, electrical connections and VAV where applicable. The contractor will also insure proper calibration on existing self-monitoring devices.

Chemical/Biological Hoods are to be tested in accordance with OSHA, AIHA/ANSI. Hoods are to be certified semiannually. Primary test to be performed are inflow velocity profiling as per ANSI/AIHA Z9.5-2003 American National Standards for Laboratory Ventilation 6.3.3 Face Velocity Tests. The average face velocity shall be determined by the method described in the ANSI/ASHRAE 110-1995 Method of Testing Performance of Laboratory Fume Hoods. Face velocity measurements shall be made by dividing the hood opening into equal area grids with sides measuring no more than 12 in. (30.5 cm). The tip of the probe shall be positioned in the plane of the sash opening and fixed (not handheld) at the approximate center of each grid. Grid measurements around the perimeter of the hood opening shall be made at a distance of approximately 6 in. (15.2 cm) from the top, bottom, and sides of the opening enclosure. The average face velocity shall be the average of the grid velocity measurements. Each grid velocity shall be the average of at least 10 measurements made over at least 10 seconds. The plane of the sash shall be located at the midpoint of the sash frame depth.

ANSI/ASHRAE 110-1995 ASHRAE Guideline: Method of Testing Performance of Laboratory Fume Hoods. 6.2 Face Velocity Measurement.

A 1.0 ft2 imaginary grid pattern shall be formed by equally dividing the design hood opening into vertical and horizontal openings. Velocity readings shall be taken with a calibrated anemometer. For VAV hoods, measurements should be made at 25, 50, and 100% sash openings. A hood is considered certified when the average face velocity at twelve inches working sash height is between 80 – 120 feet per minute.

Routine performance tests shall be conducted at least semi-annually or whenever a significant change has been made to the operational characteristics of the hood system. A hood that is found to be operating with an average face velocity more than 10% below the designated average face velocity shall be labeled as OUT OF SERVICE or RESTRICTED USE and corrective actions shall be taken by VA staff to increase flow. Each hood shall be posted with a notice giving the date of the routine performance test, the measured average face velocity and initialed by the technician. If it is taken OUT OF SERVICE it shall be posted with a restricted use or out-of-service notice. The restricted use notice shall state the requisite precautions concerning the type of materials permitted or prohibited for use in the hood.

Repair Procedures: The contractor must be able to respond to emergency repairs within one business day in order to restore equipment back to first-class operating condition. Contractor will make allowances for revisits for clean room and hood certification due to failure to certify. Contractor will be contacted for certification once repairs have been made to the failed system.

Equipment List: Equipment and certification due date listed below. Subsequent due dates will be every six months thereafter.

Building 1:A-Level:

1) A-140, Fume Hood # L-7, Certification due 11/15 2) A-140, Fume Hood # L-9, Certification due 11/15 3) A-140, Fume Hood # L-79, Certification due 11/15 4) A-140, Fume Hood # L-80, Certification due 11/15 5) A-140, Fume Hood # L-82, Certification due 2/16

DRAFT 6) A-140, Fume Hood # L-83, Certification due 9/15 6) A-141, Fume Hood # L-141A, Certification due 2/16 7) A-143, BSC, # L-73, Certification due 11/15

1st. Floor: 8) 1-176, Fume Hood # L-61, Certification due 11/15 9) 1-184, BSC, # L-45, Certification due 11/1510) 1-190, Fume Hood # L-55, Certification due11/15

3rd Floor:11) 3-327, Fume Hood # L-21, Certification due 11/1512) 3-327, Fume hood # L-22, Certification due 11/1513) 3-327, Fume hood # L-42, Certification due 11/15

5th Floor:14) 5-247, Fume Hood # L-75, Certification due 11/1515) 5-247, Fume Hood # L-76, Certification due 11/15

6th Floor:16) 6-191, BSC # L-81, Certification due 11/15

8th Floor:17) 8-206A, LFH # P-10, Certification due 11/1518) 8-206A, LHF # P-12, Certification due 11/1519) 8-206, BSC # P-4, Certification due 11/15

9th Floor:20) 9-143, Fume Hood # L-27 Certification due 11/1521) 9-157, Fume Hood # L-28, Certification due 11/15 22) 9-157, BSC # L-2, Certification due 2/1623) 9-158, BSC # L-60, Certification due 2/1624) 9-183, BSC # L-4, Certification due 2/16

Building 7:1st Floor:

25) 1-105, Fume Hood, # L-74, Certification due 11/1526) 1-108, Fume Hood, # L-68, Certification due 11/1527) 1-108, Fume Hood, # L-69, Certification due 2/1628) 1-111, Fume Hood, # L-67, Certification due 2/1629) 1-112, Fume Hood, # L-66, Certification due 11/1530) 1-114, Fume Hood, # L-65, Certification due 11/1531) 1-115, Fume Hood, # L-64, Certification due 11/1532) 1-115A, BSC, # L-61A, Certification due 11/1533) 1-116, Fume Hood, # L-70, Certification due 11/1534) 1-117, Fume Hood, # L-63, Certification due 11/1535) 1-122, Fume Hood, # L62, Certification due 11/15

Building 11:2nd Floor:

36) 2-103, Fume Hood, # L-39, Certification due 11/1537) 2-104, Fume Hood, # L-44, Certification due 11/1538) 2-109, Fume Hood, # L-37A, Certification due 11/1539) 2-109, Fume Hood, # L-37B, Certification due 11/1540) 2-115, Fume Hood, # L-57, Certification due 11/15

Building 16:

DRAFTRoom 1-198

41) Fume Hood, # L-101, Certification due 02/16

Building 1, 8th floor Pharmacy IV Clean room certification (due 10/15) Task: Rooms are to be certified every six months. A copy off all certification records will be sent to the Inpatient Pharmacy Supervisor for review.

1) Laminar Air Flow hoods, biological safety cabinets and barrier isolators will provide ISO Class 5 air quality.2) Chemotherapy room will be in a negative pressure environment3) The buffer zone will be ISO Class 7 air quality4) The ante room will be at least ISO Class 8 air quality5) The pressure from IV hoods to buffer zone to anteroom to outside hallway will be positive pressure ISO Class 8 air to the hallway will not be less than 5Pa.6) USP 797 Particle Counts…equipment code P047) USP 797 Particle counts…equipment code P108) USP 797 Particle counts…equipment code P139) Environmental Viable Particle Test (12 plates)…equipment code P4, P10, P12, P1410) Environmental Viable surface Test (12 swabs)… equipment code P4, P10, P12, P1411) CETA CAG-002-2006 Smoke study… equipment code P4, P10, P12

19. WATER TREATMENT CONSULTATION (Chief Operations)

COR: Upon arrival to perform service, Contractor to report to Chief Operations Section, Bldg. 5A, Room 109, Ext. 2029. Points of Contact for each campus and for access to areas involved are noted below:

East Orange Points of Contact: Utility Shop Foreman, in Bldg. 1, B-level, Room 128, Ext. 2099 and Boiler Plant Foreman, Bldg. 8, Ext. 1882.

Lyons Points of Contact: Plant Operations Foreman, Bldg. 14, Ext. 4281 and HVAC Shop Foreman, Bldg. 136, Ext. 4845.

SOW: Contractor is to meet with chemical Contractor and on-site personnel on a monthly basis. Review all water treatment reports and correspondence as they are submitted. Prepare program logs. Prepare a monthly treatment program review. Perform additional chemical testing as needed. Inspect water treatment equipment. Assist with the annual review and goal setting. Discuss water related problems and questions as needed and make recommendations to correct deficiencies.

Qualifications for Contractor representative: BS Degree in Chemistry or Chemical Engineering Minimum of ten years water treatment consulting experience is preferred Minimum of five years consulting for VA Medical Centers is preferred

Frequency: Monthly. Invoices billed monthly.

Hours of Work: All work to be performed 7:00 AM to 3:30 PM, Monday thru Friday excluding Federal Holidays.


DRAFT

PM Procedures: N/A


Equipment List: Areas to be monitored:

EAST ORANGE1) Domestic water softening system in building 12) Main chilled water closed loop in building 13) Main condenser water and towers4) O.R. chilled water closed loop5) O.R. condenser water and tower6) Building 15 chilled water closed loop7) Building 15 condenser water and tower8) Boiler plant water softener9) Boiler plant make-up water10) Boiler plant condensate return water11) Steam production

LYONS1) Main Chilled Water Loop in Bldg. 1352) Main Chilled Water Loop in Bldg. 1363) Main Condenser Water and Tower in Bldg. 1354) Main Condenser Water and Tower in Bldg. 1365) Chilled Water Closed Loop and Hot Water Closed Loop in buildings 4, 7, 16, 53, 54, 57, and 143.6) Boiler plant water softener7) Boiler plant make-up water8) Boiler plant condensate return water9) Steam production

20. AIR BALANCING (Chief Operations)

COR: Upon arrival to perform service, Contractor to report to Chief Operations Section, in Bldg. 5A, Room 109, Ext. 2029.

Scope: Provide all supervision, labor, materials and equipment necessary to perform air balancing, traverses of air handlers and exhaust systems and provide related documentation

Frequency: Semi-annual in the months of January and July; Annually in April. Invoices billed in the months of February, May and August.

Hours of Work: All work to be performed during evening and/or weekend hours as coordinated with the COR except for the Morgue in Bldg. 7 which can be done during normal hours.

Reports: Service reports must be signed by both service provider and COR at completion of work. An electronic version of same shall be sent to the COR. The Contractor will provide reports in triplicate to include:

A print of the area showing air flow directions and pressures. Air exchange per hour for each room or corridor to include room volume, cu’, design and actual CFM for supply

and exhaust air

DRAFT Certificate of recalibration for all testing equipment.

PM Procedures: Contractor to take CFM readings from supply and exhaust and make necessary adjustments in order for the designated areas to be in compliance with room to room pressurization design criteria. The Contractor will take test readings of each diffuser and grill to include the required FPM/CFM and test results of the FPM/CFM.


Equipment List:

Areas to be done semiannual in the months of January and July1) O.R. 2nd Floor, C-wing a: AHU-33 b: AHU-34 c: AHU-35 d: Exhaust #1 e: Exhaust #2 f: Exhaust 40A

2) SPS 2nd. Floor, B-wing a: SPS Air handler b: Exhaust #1 c: Exhaust #2 d: Exhaust #3 e: Exhaust #4 f: Exhaust #5 g: exhaust #6

3) Endoscopy 2nd. Floor, B-wing a: Endoscopy AHU b: Exhaust #1 c: Exhaust #2

4) Dental 3rd Floor, B-wing a: Dental AHU b: Exhaust #1 c: Exhaust #2

5) Pharmacy IV Room 8th Floor, A-wing a: Pharmacy AHU

6) Histology A-level, B wing a: Ahu-1, A-146 b: hood exhaust 6th floor roof b-wing

7) Cath. Lab 9-166 a: AHU Cath. Lab 9-163

8) Morgue B-level, C-wing a: AHU 10A

DRAFT b: TBEF #7

9) Gamma camera 6-Core a: AHU-2 penthouse b: AHU-5 penthouse

Areas to be done annually in the month of April

10) First floor Lab 1st floor b-wing a: AHU-17 B-level roof b: Exhaust, 6th floor roof, B-wing roof c: Hood exhaust , 6th floor roof, B-wing roof

11) SICU/MICU 2nd floor, D-wing a: AHU-2D, 2nd floor roof

b: Exhaust 21, penthouse c: Isolation exhaust 3rd floor bump-out.

12) Ward 5B, Floor 5 B-wing a: AHU-1 Penthouse b: AHU-4, Penthouse c: Exhaust 4 Penthouse d: mushroom on 6B roof

12) Ward 5-C, Floor 5 C-wing a: AHU-5C, 6th floor roof C-wing b: Exhaust 1, 6th floor roof C-wing c: Exhaust 2, 6th floor roof C-wing

13) Ward 5D, Floor 5, D-wing a: AHU-3, Penthouse b: AHU-6, Penthouse c: Exhaust 18 penthouse d: Exhaust, mushroom on 6D roof

14) Ward 6B, Floor 6 B-wing a: AHU-1, Penthouse b: AHU-4, Penthouse c: exhaust 10, penthouse

15) Ward 9A, 9th floor, A-wing a: AHU-3, Penthouse b: AHU-6, Penthouse c: exhaust 23, penthouse

16) Ward 12B, 12th floor a: AHU-8, Penthouse b: AHU-1, penthouse c: exhaust 7, penthouse d: exhaust 5, penthouse

DRAFT e: return fan 4, in AHU-8

17) Emergency Room a: AHU11-A, C-level b:TBEF-1 exhaust, penthouse c: exhaust 5, penthouse

18) Radiation Therapy, A-level, wing D a: AHU-1D, A-level roof b: Return fan 1D, A-level roof

19) AAALAC survey in Bldg. 7 Vivarium a: Area B 1) AHU-B 2) EF-7-2 b: Area C 1) AHU-C 2) EF-7-3 c: Area D 1) AHU-D 2) EF-D d: Area E 1) AHU-E 2) EF-E e: Area X 1) AHU-X 2) EF-X

Traverse’s to be done annually in the month of April

8) AHU-1…Penthouse roof9) AHU-2…Penthouse10) AHU-3…Penthouse11) AHU-4…Penthouse12) AHU-5…Penthouse13) AHU-6…Penthouse14) AHU-7…Penthouse15) AHU-8…Penthouse16) AHU-9…B-level roof17) AHU-10…3-171A18) AHU-11…C-13219) AHU-11A…C-13219) AHU-12…C-13220) AHU-13…C-13221) AHU-17…B-level roof22) A-level Lab AHU…A-14623) 5-C AHU…6th floor c-wing roof24) Audiology AHU…4-24625) Echo Lab AHU…6th Floor D-wing roof26) AHU-1D…A-level roof27) 2D AHU…On roof outside of room 2-437

DRAFT28) Cath Lab Unit…9-16329) File Room AHU…A-128D

21. WATER SYSTEMS TREATMENT (Chief Operations)

COR: Upon arrival to perform service for the chiller plant and glycol systems, Contractor to report to Utility Shop Foreman, in Bldg. 1, B-Level, Room 128, Ext. 2099. Upon arrival to perform service for the Boiler Plant and fountains/ponds, Contractor to report to Boiler Plant Foreman, Bldg. 8, Ext. 1882,Cellphone 908-413-1065

Scope: Provide all labor, materials, water treatment chemicals and equipment needed for performing preventive maintenance service on the open recirculating and closed water systems, to include boilers, cooling towers and closed systems. The boiler chemicals will consist of sulfite oxygen scavenger, phosphate polymer deposit control, neutralizing amine and caustic (if needed) the chemicals must be FDA approved. The cooling water treatment will consist of a corrosion inhibitor, an oxidizing biocide and a non-oxidizing biocide. The closed system will be either a nitrite based or molybdate based inhibitor. All chemicals will be in liquid form.

VANJHCS realizes that an effective technical backup program is critical to the overall success of a cost effective water treatment program. The following services are required, but the Contractor is not limited to only these services.

Frequency: As needed per services described below. Invoices billed monthly.

Hours of Work: All work to be performed Monday thru Friday, 8:00 AM to 4:30 PM excluding Federal Holidays.

Reports: A written report shall be discussed with appropriate supervisory and management personnel at the end of each visit. The report shall contain the test data, inventories, meter readings and a discussion of condition of conditions at the time. Also, any recommendations to improve the program shall be included in the report. A review of the program's progress shall be presented to management monthly. In addition, a formal review shall be presented quarterly. All correspondence and all service reports shall be sent to the VA consultant upon completion. Service reports must be signed by both service provider and COR at completion of work. An electronic version of same shall be sent to the COR.

PM Procedures: N/A


STANDARD SERVICES

Water Analysis

SYSTEMANALYTICAL TESTS

T Har

d

Ca Hard

M Alk Cond pH Sulfite Scale

inhibCorr Inhib

Tot Cl2

Azole Tot Fe Cu Anaerobic

BacteriaAerobic Bacteria

City v v v v vSoftener v vCondensate v vBoiler Feedwater v vBoiler v v v m vMain Tower Makeup v v v vBldg 15 MU v v v v

DRAFTTowers v v v v v q an an vMain Chill v v v an an an q mChill, Hot, DT m m m an an an an anv = each bi-weekly visit; w = weekly; m = monthly; q = quarterly test; an = as needed

Perform a fluid analysis off all glycol heating and cooling systems to check for concentration, dissolved solids, and status of inhibitors, etc. to be done in October for heating systems and April for cooling systems. Contractor is to supply COR with results of analysis and recommendations for corrective actions.

Equipment List:Systems to be checked are as follows.

Building 1A: O.R. heating system located on C-level.B: E.R. heating system located on C-level.C: 5C heating system located on C-levelD: Radiology heating system located in A-236EE: Echo lab heating system located in 6-208BF: Penthouse main air handler heating system located in Penthouse A, coreG: 8th floor pharmacy heating system located in Penthouse A, core.H: 8th floor pharmacy cooling system located on 6D roofI: Gama Camera cooling system located on 6D roof

Building 7J: B-level cooling system located in shack in front of building 7K: A-level cooling system located in the penthouse

Building 15L: Building 15-18 heating system located in room 15-131M: Building 15-18 cooling system located in room 15-131

Perform a Coliform Bacteria and Agar Plate Count Analysis monthly of the exterior landscaped water fountains/ponds and provide COR with results and chemically treat as needed.

Locations: Building 15 courtyard Building 17 courtyard Building 18 courtyard

Corrosion Studies: Corrosion studies will permit a valid evaluation of system performance. Corrosion coupons will be installed in all the open recirculating, chill and hot water systems. Coupons of carbon steel and copper will be used on each system. The Contractor will supply the coupons.

Biological Studies: All cooling and chill systems should be tested for biological control. The total count should be performed on a monthly basis for towers. The chill systems should be tested quarterly for total count and anaerobic bacteria.

Test Equipment: The Contractor will supply all equipment and reagents required to perform tests to control the programs.

DRAFTFeed and Control Equipment: All feed and control equipment for cooling towers will be maintained and calibrated by the Contractor. This includes parts and labor. The Contractor will be responsible for all repairs to all piping for the controllers between the shutoff valves on the circulating system. All chemical feed piping will be replaced or repaired by the Contractor as needed. The Contractor will be responsible for reporting the need for equipment replacement when it can no longer be repaired.

Reporting: A written report should be discussed with the appropriate supervisory personnel at the end of each visit. The reports should contain the test data, inventory and a discussion of conditions at the time. Also, any recommendations to improve the program should be included in the report. An update, with the manager and service technician should be presented to management quarterly. The update will be monthly for the first three months. In addition, a formal review of the program should be presented yearly. A copy of all reports and correspondence shall be sent to the consultant. The Contractor must maintain a spreadsheet for each system. These will be supplied by the VA and must be submitted monthly.

CHEMICAL DELIVERY: The Contractor must ensure that a sufficient stock of chemicals is always on hand at each location where chemical is used. It is the responsibility of the Contractor to notify management when stock is getting low so that it can be ordered. Chemical shall be delivered in bulk or drums to the point of use. Maximum storage of chemical shall be six months. The Contractor shall also supply containment for the chemicals. The Contractor must pick up all empty containers. VA personnel will not handle chemicals. TRAINING: Training for both management and operating personnel is required. Training shall be field training and shall encompass theory, testing and control and safety, such as sampling procedures or safety training on the water towers. A manual containing theory on water treatment, testing and control procedures, product data sheets and emergency procedures shall be provided. Training shall be yearly with updates as needed. Offerors shall submit a training plan for this requirement.

INSPECTION: The Contractor shall be available for inspection of equipment as it becomes available

COMPLIANCE: The Contractor shall comply with all regulations (i.e. EPA, NIOSH) pertaining to the sale and application of chemicals. All boiler chemicals shall be FDA approved. In addition MSDS will be provided for each location.

OTHER: As required: assistance from Contractor technical staff, deposit analysis, etc. An additional representative from the Contractor should be familiar with the programs and systems at all the facilities listed in this bid in case he is required to fill in. A representative of the Contractor should be available within four hours in case of emergency.

COST ESTIMATE: Contractor shall estimate the cost, by chemical as follows

Cost per 10,000 gallons of boiler makeup assuming 20 cycles of concentration.Cost per 10,000 gallons of makeup for tower inhibitor.Cost per 10,000 gallons of volume for each biocideCost per 10,000 gallons of makeup for closed system inhibitor.

In addition, the Contractor shall submit a cost for a second service for the month if such a service is desired by the COR.

CHEMICAL INFORMATION

Open Recirculating Cooling Water Systems

1. Corrosion Inhibitor

DRAFTName___________________________________________________________________Generic Type_____________________________________________________________Active Components_, %____________________________________________________ _______________________________________________________________________________________________________________________________________________________________________________________________________________________Product Required in Circulating Water, ppm ___________________________________Dosage Rate, Pounds per 1000 Gallons Bleedoff_________________________________Test Type and Limits______________________________________________________Cost per Pound, Delivered__________________________________________________Package Size_____________________________________________________________

2. Biocide

Name___________________________________________________________________Generic Type__Oxidizing___________________________________________________Active Components_, %____________________________________________________ ________________________________________________________________________Product Required in Circulating Water, ppm ___________________________________Dosage Rate, Pounds per 1000 Gallons System Volume __________________________ or Pounds per 1000 Gallons Makeup __________________________________________Dosage Frequency, Days per Month___________________________________________Test Type and Limits______________________________________________________Cost per Pound, Delivered__________________________________________________Package Size_____________________________________________________________

3. Biocide

Name___________________________________________________________________Generic Type_____________________________________________________________Active Components_, %____________________________________________________________________________________________________________________________Product Required in Circulating Water, ppm ___________________________________Dosage Rate, Pounds per 1000 Gallons System Volume___________________________Dosage Frequency, Days per Month___________________________________________ Test Type and Limits_______________________________________________________Cost per Pound, Delivered__________________________________________________Package Size_____________________________________________________________

Closed System Treatment

Hot /Dual Temp Water Systems


Name___________________________________________________________________Generic Type_____________________________________________________________Active Components, %____________________________________________________ ________________________________________________________________________________________________________________________________________________

DRAFTProduct Required in Circulating Water, ppm ___________________________________Dosage Rate, Pounds per 1000 Gallons Makeup_________________________________Test Type and Limits______________________________________________________Cost per Pound, Delivered__________________________________________________Package Size_____________________________________________________________

Chill Water Systems


Name___________________________________________________________________Generic Type_____________________________________________________________Active Components_, %____________________________________________________ ____________________________________________________________________________________________________________________________________________ Product Required in Circulating Water, ppm ___________________________________Dosage Rate, Pounds per 1000 Gallons Makeup_________________________________Test Type and Limits______________________________________________________Cost per Pound, Delivered__________________________________________________Package Size_____________________________________________________________

6. Biocide

Name___________________________________________________________________Generic Type_____________________________________________________________Active Components , %_____________________________________________________ ________________________________________________________________________Product Required in Circulating Water, ppm ___________________________________Dosage Rate, Pounds per 1000 Gallons System Volume__________________________Test Type and Limits______________________________________________________Cost per Pound, Delivered__________________________________________________Package Size_____________________________________________________________

Steam Generating Systems

7. Scale Inhibitor

Name___________________________________________________________________Generic Type_____________________________________________________________Active Components_, %____________________________________________________ _______________________________________________________________________________________________________________________________________________________________________________________________________________________Product Required per ppm Feedwater Hardness, ppm ____________________________Product Required per ppm Residual, ppm ___________________________________Product Required in the Boiler, ppm _________________________________________Dosage Rate, Pounds per 10,000 lbs Feedwater_________________________________Test Type and Limits______________________________________________________Cost per Pound, Delivered__________________________________________________Package Size_____________________________________________________________

DRAFT

8. Oxygen Scavenger

Name___________________________________________________________________Generic Type_____________________________________________________________Active Components, %_____________________________________________________ ________________________________________________________________________Product Required per ppm Feedwater Oxygen, ppm______________________________Product Required per ppm Residual, ppm ____________________________________Dosage Rate, Pounds per 10,000 lbs. Feedwater ________________________________ Test Type and Limits______________________________________________________Cost per Pound, Delivered__________________________________________________Package Size_____________________________________________________________

9. Alkalinity

Name___________________________________________________________________Generic Type_____________________________________________________________Active Components, %_____________________________________________________ _______________________________________________________________________Product Required per ppm Alkalinity increase, ppm_______________________________Dosage Rate, Pounds per 10,000 lbs Feedwater _________________________________Test Type and Limits______________________________________________________Cost per Pound, Delivered__________________________________________________Package Size_____________________________________________________________

10. Condensate Treatment

Name___________________________________________________________________Generic Type_____________________________________________________________Active Components__, %___________________________________________________ ____________________________________________________________________________________________________________________________________________Product Required per ppm Feedwater M Alkalinity, ppm _________________________Dosage Rate, Pounds per 10,000 lbs. Feedwater_________________________________ Test Type and Limits______________________________________________________Cost per Pound, Delivered__________________________________________________Package Size_____________________________________________________________

22. UNDERGROUND STORAGE TANK COMPLIANCE (Chief Operations)

COR: Upon arrival to perform service, Contractor to report to Chief Operations Section, Bldg. 5A, Room 109, Ext. 2029.

Scope: The UST (Underground Storage tank) system(s) will be inspected to determine if it is functioning properly and being operated in accordance with applicable NJDEP (New Jersey Department of Environmental Protection) regulations.

Frequency: Monthly and annually in the month of July. Invoices billed monthly and in the month of August for the annual service.

DRAFTHours of Work: All work to be performed Monday thru Friday, 8:00 AM to 4:00 PM excluding Federal Holidays.


PM Procedures: The Contractor will perform maintenance and inspection procedures on the following components of each UST system.

1) Piping Dispenser Sumps (monthly)A: Remove any minor liquid and debris from the piping sump.B: Inspect sump for possible points of water entry/product exit.C: Examine sump lid.D: Clean area between grade manhole skirt and sump riser to facilitate water drainage.E: Test sump sensorsF: Check, tighten and caulk around all bulk head fittings when needed.G: Inspect primary and secondary piping.

2) Remote Fill/Spill prevention Basins (monthly)A: Remove any liquid/debris from the basins/spill bucketsB: Hydrostatically test and visually inspect spill buckets as required. (See attached Checklist)

3) Overfill Prevention (monthly)Inspect MAG probe and remote enunciator used for overfill protection for proper operation and make adjustment or repairs as necessary.

4) Tank Monitoring System (Annually)A: Confirm functionality of leak detection system and make any correction or repair as needed. B: Make any requested programming changes

5) Perform DEP (Department of Environmental Protection) complete with written report. (Monthly)

6) Perform DEP Compliance Inspection complete with written report. (Annually)

7) Perform Cathodic protection survey (triennially)(Tanks A, B, C, 6, 8, and 15) – Due next in July 2016, then again in July 2019.


Equipment List:

1) A-tank located back of building 12) B-tank located back of building 13) C-tank located front of building 14) CN tank located off Greg drive by electrical distribution5) DN tank located off Greg drive by electrical distribution6) Building 8 generator tank7) Building 8 Boiler fuel tank #18) Building 8 Boiler fuel tank #29) Building 8 Boiler fuel tank #310) Building 8 Boiler fuel tank #4

DRAFT11) Building 15 tank12) Building 6 gas tank

24. CARDBOARD AND CO-MINGLED PAPER (Chief Operations)

COR: Upon arrival to perform service, Contractor to report to:

Chief Operations Section – EO, Bldg. 5A, Ext. 2029Chief Operations Section – LY – Bldg. 10, Ext. 4284

SOW: Contractor shall be licensed by the NJDEP and will provide labor, materials, and equipment as follows: Two (2) 30 cubic yard self-contained compactor containers, one (1) 35 cubic yard self-contained compactor

container and one (1) 8 yard container to be placed at designated locations at the Lyons Campus of the VA New Jersey Health Care System located at 151 Knollcroft Road, Lyons, NJ; and

One (1) 30 cubic yard self-contained compactor container to be placed at a designated location at the East Orange Campus of the VA New Jersey Health Care System located at 385 Tremont Avenue, East Orange, NJ.

All containers will be conspicuously marked to indicate their exclusive use for the recycling of corrugated cardboard / comingled paper only.

1. The Contractor shall empty the containers according to the following schedule between the hours of 7:00am and 3:30pm:

Facility Location Size Container Frequency # pick-upsEast Orange Building #1 30 yd. compactor 2 times per week 104

Lyons Building #2 Dock 35 yd. compactor Biweekly (every 2 weeks) 26Lyons Building #13 Warehouse Dock 30 yd. compactor Biweekly (every 2 weeks) 26Lyons Building #135 8 yd. R/L container Biweekly (every 2 weeks) 26Lyons Building #143 Dock 30 yd. compactor Biweekly (every 2 weeks) 26

2. The containers shall be rinsed, cleaned and sanitized by the Contractor as necessary to prevent odor problems.

3. The Contractor shall provide mechanical repairs to the compactor as required as soon as possible but not to exceed 24 hours after a reported mechanical failure of the equipment.

4. If, during the contract period, the VANJHCS determines that the condition of any equipment supplied by the contractor constitutes a hazard to the health, safety or well-being of VA employees, patients, or the general community, the Contractor shall immediately, upon receiving notice of the determination, remove the equipment from the installation and immediately replace it with equipment which is approved by the VANJHCS.

5. The Contractor will provide all operators and the vehicles required to disconnect, remove, transport, replace, and reconnect all containers.

6. Contractor’s employees shall remove all containers from the established collection points and at no time will medical center employees load the contractor’s vehicle, assist contractor’s employees in loading the contractor’s vehicle, or provide assistance or guidance to contractor’s employees in the positioning, backing or parking of the contractor’s vehicle.

DRAFT7. Any damages caused by the contractor, or contractor’s vehicle will be repaired to original condition by the contractor.

Repairs shall be arranged for, paid for, and supervised by the contractor and shall meet VA specifications. All work must be performed at a time agreeable to the VA and in a fashion acceptable to the VA.

8. Material removed from the facilities as part of this agreement will become the responsibility of the contractor. Any spills, damage to containers, environmental contamination or damage caused by the material collected shall be cleaned, repaired or corrected by the contractor at their expense.

9. Monthly service provided by the Contractor will include the following:

a. Eliminate any oil leaks.b. Fill the system to the proper level with oil.c. Supply appropriate absorbent material to clean-up any oil spillage and remove the material from the VA

property.d. Make any adjustments required for proper operation of the system.e. Insure that all key operated safety switches comply with OSHA standards.f. Supply a service report for all work performed along with the monthly invoice.

10. Electric service disconnect will be provided for the connection of the compactor power unit by contractor personnel. Equipment connection schedules will be coordinated at the time of the award between the VA and the Contractor. All equipment will be installed in accordance with OSHA safety requirements. All key switches installed will be standardized so that they match the existing keys in-use at the individual VA campus.

Frequency: See SOW above. Invoices billed monthly. The Contractor will be required to submit monthly invoices that include the Volume and Weight of the corrugated material that is removed.

Hours of Work: Work to be performed during the hours of 7:00 AM to 3:30 PM.


PM Procedures: N/A


Equipment Listing: N/A

25. RECYCLABLE RECLAMATION SERVICES (Chief Operations)

COR: Upon arrival to perform service, Contractor to report to:

Chief Operations Section – EO, Bldg. 5A, Ext. 2029Chief Operations Section – LY – Bldg. 10, Ext. 4284

Scope: Contractor is to provide all labor and materials necessary with the exception of government provided equipment listed below to render complete recyclable reclamation services in accordance with the terms, conditions and specifications contained herein.

Service is to be accomplished at both the East Orange Campus and the Lyons Campus.

DRAFTGovernment provided equipment:

5 gallon pails with lids55 gallon drums with lids

Contractor provided equipment and services:1. The contractor will provide a minimum of two (2) 30 cubic yard open containers on site at the Lyons Campus

only. No containers are to be installed at the East Orange Campus. Additional containers may be required at the request of the VANJHCS.

2. All containers provided will be labeled to display their cubic yard capacity on the side of the container.3. Types of material covered:

The following listing specifies the most common types of material that may be provided to the contractor under the terms of this contract. The VANJHCS reserves the right to identify other types of material to be recycled under the terms of this contract.

A. Wood palletsB. Assorted batteries including alkaline, nickel cadmium, lithium ion, etc.C. Assorted scrap material including metal, furnishings and equipment.D. Fluorescent lamps of assorted sizes and shapes.E. Non-PCB ballasts.F. PCB containing ballasts.

4. Any damages caused by the contractor or by the contractor’s vehicle will be repaired to “original condition” by the contractor. Repairs will be arranged for, paid for and supervised by the contractor and will meet VA specifications. Repairs will be performed at a time that is agreeable to the VA.

5. Any spills, damage to the containers, or environmental contamination resulting from material that is removed under the terms of this contract will be cleaned, repaired or corrected by the contractor at their expense.

6. Documentation:The contractor will observe all Federal, State and Local Laws, Regulations and Procedures relative to the collection, transport, handling, storage, disposal and residue disposal when providing recyclable material removal services under the terms of this contract and provide certification of such compliance. The contractor will supply completed manifests and other documents that apply to the work performed by the contractor and/or their subcontractors. All manifests must be signed by the COR or his/her authorized representative prior to removal of material from the facility. The contractor will submit the completed manifest along with requests for payment.

7. A listing of names of personnel who are authorized to sign for service under this contract will be provided after award. The VA reserves the right to add or delete names from the listing upon written notice to the contractor.

8. Processing Facilities:The contractor shall certify that facilities used for the processing of recyclable materials under the terms of this contract are operated in compliance with all Federal, State and Local regulations. The contractors processing facilities and all facilities used by the contractor to store, transport, transfer and process recyclable material will be identified by name and location to the VA.

9. Schedules:The VA will notify the contractor at least 24 hours prior to the time that a pick-up is required identifying the type of material that will be removed and whether the pick-up is routine or an emergency. The contractor will provide the VA with contact information including an emergency number to use if required. Material will be removed from the facility only between the hours of 7 a.m. and 2 p.m. unless otherwise authorized by the COR. In addition the contractor must notify the VA if there will be any delay in the removal of material.

10. Licenses and Permits:

DRAFTThe contractor will, without cost to the government, provide all licenses, permits, vehicles, operators and labor to remove recyclable material from the medical center in accordance with the requirements in this contract. Copies of all licenses and permits will be provided for reference to the VA.

LY - Location for the pick-ups will be the fenced in solid waste area located behind building #10EO – Location for the pick-ups will be at shed behind Bldg. 6 and/or loading dock area as directed by COR.

Frequency: On-Call / as-needed. To be billed following any pick-up based on pricing per item as listed below:

Material Unit Size Est. P/U Frequency

P/U/Unit Price

Est. Quantity per P/U

Est. Total Price

Tires Each 1 quarterly 20Fluorescent Lamps lb. 1 quarterly 500

Batteries lb. 1 quarterly 100Ballasts lb. 1 quarterly 750Pallets Each 1 quarterly 100Mixed Steel lb. monthly 2000



PM Procedures: N/A



26. CHILLER MAINTENANCE (Utility Shop)


SCOPE: Provide all labor, personnel, supervision, equipment, tools, and all materials necessary to maintain chiller systems as defined below.

Frequency: Quarterly in the months of October, January, April and July; Semi-Annual in the months of October and April and Annual in the months of January thru March (Winter Maintenance). Invoices billed monthly.



DRAFT

PM Procedures:

1. EQUIPMENT:The contractor shall provide, after award of contract, a list of tools and equipment to be used during the course of the contract. Prior to the beginning of the contract, the Contracting Officer's Representative (COR) shall inspect the contractor's equipment to ensure it is of commercial grade and is in safe operating condition. The equipment list shall include but shall not be limited to:

a. Multi-Meterb. HVAC Tool Kitc. Refrigerant Recovery Machined. Refrigerant Evacuation Pumpe. Manifold Gauge Set and Chargerf. Leak Detectors

2. CHILLERS TO BE MAINTAINED AND LOCATION:Building 1 Room B-128

a. Unit 1, Trane Centrifugal – 900 TONS Model # CVHE-M2C Serial # L84D19121

b. Unit 2, Trane Centrifugal – 900 TONS Model # CVHE-M2C Serial # L84D19122

c. Unit 3, Trane CenTraVac Chiller–1200 TONS Model # CVHF1300 Serial # L13K04558

Building 1 Room B-128DTrane Rotary – 400 TONS Model # RTHCIDIFOFOG2L3G2LG00U0D Serial # U00C06022

Building 7 Outside, Front of BuildingTrane DX Unit – 110 TONS Model # RTAA110AYJOIA3DOBDG Serial # U98008906

Building 7 Outside, Back of BuildingTrane DX Unit – 275 TONS Model # RTAC275A Serial # U07D03119

Building 15 Room 131Trane Rotary - 175 TONS Model # RTHA18OFCUONDUC3LFLLFNN Serial # U93B03814

DRAFT3. TASK FREQUENCY AND INSTRUCTIONS:

CHILLER – SCREW (water cooled) - ANNUAL INSPECTION SERVICE

Frequency – 1X

1. Report in with the Customer Representative.2. Record and report abnormal conditions, measurements taken, ECT.3. Review customer logs with customer for operational problems and trends.4. General Assembly a. Leak-test the chiller and report the leak test results.5. Controls and Safeties a. Inspect the control panel for cleanliness. b. inspect wiring and connections for tightness and signs of overheating and discoloration. c. Verify all settings in the electronic control panel. d. Test the low oil pressure safety device. Calibrate and record settings. e. Test the high motor temperature safety device. Calibrate and record settings. f. Test the operation of the chilled water pump and condenser water pump starter auxiliary contacts. g. Verify the settings of the current control device. 6. Lubrication System. a. Verify the operation of the oil heater. Measure amps and volts and compare the readings with the watt rating of the heater.7. Motor and Starter. a. Clean the starter and cabinet. b. Inspect wiring and connections for tightness and signs of overheating and discoloration. c. Check tightness of motor terminal connections. d. Check condition of the contacts for wear and pitting. e. Check contactors for free and smooth operation. f. Check the mechanical linkages for wear, security and clearances. g. Meg the motor and record the readings. h. Verify the operation of the electrical interlocks. i. Measure voltage and record. Voltage should be ± 10%.8. Condenser / Evaporator Tubes. a. Remove end plates and inspect tubing. b. Clean / punch tubes as needed. c. Install end plates and check for leaks.

CHILLER – SCREW (water cooled) - STARTUP – CHECK OUT PROCEDURE

Frequency – 1X

1. Verify the operation of the oil heater2. Check the oil level and adjust as needed.3. Verify full water system, including the cooling tower, the condenser and the evaporator.4. Verify clean cooling tower and strainers.5. Start the condenser pump, the chilled water pump and the cooling tower fans.6. Test all flow-proving devices on the chilled water and condenser water circuits.7. Verify the flow rates through the condenser and the evaporator.8. Start the chiller.9. Verify the starter operation, amperage and voltage.

DRAFT10. Verify the operation of all timing devices.11. Check the setpoint and sensitivity of the temperature control. Verify the operation.12. Verify the operation of the current control device.13. Check the setpoint and sensitivity of the chilled water temperature control device. Verify the operation.14. Verify the operation of the condenser water temperature control device.15. Test the high condenser pressure safety device.16. Test the low refrigerant temperature safety device.17. Verify the operation of the “load” and the “unload” solenoid valves.18. Verify the operation of the capacity control slide valve.19. Verify the operation of the electronic expansion valve (RTHB only).20. Check the refrigerant charge, using Trane guidelines and adjust as needed.21. Log the chiller operation temperatures, pressures, voltages and amperages.22. Review operating procedures with operating personnel.23. Provide a written report of completed work, operating log, and indicate any uncorrected deficiencies detected.

CHILLER – SCREW (water cooled) – MID-SEASON RUNNING INSPECTION

Frequency – 4X - QUARTERLY

1. Check the general operation of the unit.2. Log the operating temperatures, pressures, voltages, and amperages.3. Check the operation of the control circuit.4. Check the operation of the motor and starter.5. Analyze the recorded data. Compare the data to the original design conditions.6. Review operating procedures with operating personnel.7. Provide a written report of completed work, operating log, and indicate any uncorrected deficiencies detected.

CHILLER – CENTRIFUGAL – ANNUAL INSPECTION SERVICE

Frequency – 1X

1. General Assembly a. Leak test the chiller and report leak test results. b. Check and record purge minutes, leak check as required. c. Verify the operation of the vane control. d. Check vanes for free and smooth operation. e. Check mechanical vane linkage for wear.2. Purge a. Check purge unit controls for proper operation. b. Check and clean purge drum as required. c. Clean the condenser coil. d. Clean strainers or replace filters as required. e. Check the purge compressor assembly for leaks as required. f. Check the purge unit for proper operation.3. Controls and Safeties a. Verify all settings in the electronic control panel. b. Inspect the control panel for cleanliness. c. Inspect wiring and connections for tightness and signs of overheating and discoloration. d. Verify the operation of the vane control system. e. Verify the working condition of all indicator/alarm lights and LED/LCD displays.

DRAFT f. Verify the operation of the oil sump temperature control device. g. Test the high condenser pressure safety device. Calibrate and record settings. h. Test low evaporator temperature safety device. Calibrate and record settings. i. Test low oil pressure safety device. Calibrate and record settings. j. Test high motor temperature safety device. Calibrate and record settings. k. Test operation of chilled water pump and condenser pump starter auxiliary contacts.4. Lubrication system a. measure and record the oil pump voltage and amperage. b. Verify the operation of the oil heater. Measure amps and compare readings with the watt rating of the heater. c. Change the oil filter. d. Verify the oil level and adjust as needed.5. Motor and Starter a. Clean the starter and cabinet. b. Inspect wiring and connections for tightness and signs of overheating and discoloration. c. Check tightness of motor terminal connections. d. Check condition of the contacts for wear and pitting. e. Check contactors for free and smooth operation. f. Check the mechanical linkages for wear, security and clearances. g. Meg the motor and record the readings. h. Verify the operation of the electrical interlocks.6. Condenser / Evaporator Tubes. a. Remove end plates and inspect tubing. b. Clean / punch tubes as needed. c. Install end plates and check for leaks.

CHILLER – CENTRIFUGAL – ANNUAL STARTUP / CHECKOUT PROCEDURE

Frequency – 1X

1. Verify the operation of the oil heater and that the oil temperature is at least 110° F.2. Verify full water systems, including the cooling tower, condenser and Evaporator.3. Verify clean water tower and strainers.4. Start the condenser water pump, chilled water pump and cooling tower fan(s). 5. Test all flow-proving devices on the chilled water and condenser circuits.6. Verify the flow rates through the condenser and the evaporator.7. Start the chiller.8. Verify the operation of all timing devices.9. Verify the operation of the current control device.10. Check the setpoint and sensitivity of the chilled water temperature control device. Verify the operation.11. Verify the operation of the condenser water temperature control device.12. Check the mechanical limits of both vane arms. Verify smooth movements of vane arms through the full range of operation. 13. Check the starter operation.14. Verify the motor cooling operation.15. Check the purge operation.16. Shut down the chiller.17. Check the oil and refrigeration levels. Adjust as needed.18. Re-start the chiller and log the operating conditions after the system has stabilized.19. Review operating procedures with operating personnel.20. Provide a written report of completed work, operating log, and indicate any deficiencies detected.

DRAFT

CHILLER – CENTRIFUGAL – MID-SEASON RUNNING INSPECTION


1. Check the general operation of the unit.2. Log the operating temperatures, pressures, voltages and amperages.3. Check the operation of the purge unit.4. Check the operation of the control circuit.5. Check the operation of the lubrication system.6. Check the operation of the motor and starter.7. Analyze the recorded data. Compare the date to the original design conditions.8. Review operating procedures with operating personnel.9. Provide a written report of completed work, operating log, and indicate any deficiencies detected.

CHILLER – SCREW (air cooled) – ANNUAL INSPECTION SERVICE

Frequency – 1X

1. General Assembly a. Inspect for leaks and report leak check results. b. Calculate the refrigerant loss rate and report the results to the customer. c. Check the condenser fans for clearances and free operation. d. Check tightness of condenser fan(s) motor mounting brackets. e. Check the set screws on the fan shafts. f. Visually inspect the condenser coil for cleanliness. g. Verify the performance of the fan control inverter VFD, if applicable. h. Grease all bearings as required.2. Controls and Safeties a. Inspect the control panel for cleanliness. b. Inspect wiring and connections for tightness and signs of overheating and discoloration. c. Verify the working condition of all indicator/alarm lights and LED/LCD displays. d. Test oil pressure safety device (as required). Calibrate and record settings. e. Test the operation of the chilled water pump starter auxiliary contacts.3. Lubrication a. Verify the operation of the oil heaters.4. Motor and Starter a. Clean the starter and cabinet. b. Inspect wiring and connections for tightness and signs of overheating and discoloration. c. Check tightness of motor terminal connections. d. Check condition of the contacts for wear and pitting. e. Check contactors for free and smooth operation. f. Check the mechanical linkages for wear, security and clearances. g. Meg the motor and record the readings. h. Verify the operation of the electrical interlocks. i. Measure voltage and record. Voltage should be nominal voltage ± 10%.

CHILLER – SCREW (air cooled) – ANNUAL STARTUP / CHECKOUT PROCEDURE

DRAFTFrequency – 1X

1. Verify the operation of the oil sump heaters.2. Verify a full chilled water system.3. Start the chilled water pump.4. Test the operation of all flow-proving devices on the chilled water circuit.5. Start the chiller.6. Verify the unit starter panel operation, amperage and voltage.7. Verify the operation of all timing devices.8. Check the set-point and sensitivity of the chilled water temperature control. Verify the operation.9. Verify the operation of the current control device.10. Check the refrigerant level and correct charge. Adjust as needed.11. Verify the operation of the capacity control slide valves.12. Verify the operation of the “load” and “unload” solenoid valves.13. Verify the lead-lag compressor operation.14. Verify the operation of the electronic expansion valves.15. Check pressure drop across the oil filter.16. Verify clear refrigerant sight glass.17. Check the oil level and adjust as needed.18. Test the high condenser pressure safety device and record settings.19. Test the low refrigerant temperature safety device and record settings.20. Review operating procedures with operating personnel.21. Provide a written report of completed work, operating log, and indicate any deficiencies detected.

CHILLER – SCREW (air cooled) – MID-SEASON RUNNING INSPECTION


1. Check the general operation of the unit.2. Log the operating temperatures, pressures, voltages and amperages.3. Check the operation of the control circuit.4. Check the operation of the lubrication system.5. Check the operation of the motor and starter.6. Analyze the recorded data. Compare the data to the original design conditions.7. Review operating procedures with operating personnel.8. Provide a written report of completed work, operating log, and indicate any deficiencies detected.

CHILLER VIBRATION ANALYSIS

Perform annual vibration analysis on all chillers, using the proper instruments, to determine if corrective action is needed.

Eddy Current Testing – Tri-annually for the condensers and every five years for the evaporatorsStart date for all units with the exception of the 1200 ton chiller is January of 2016. The 1200 ton chiller start date is

January 2019.Condensers due again January of 2019

1: Unit 1, Trane Centrifugal – 900 TONS…condenser and evaporator.

DRAFT2: Unit 1, Trane Centrifugal – 900 TONS…condenser and evaporator.3: Trane Rotary – 400 TONS…condenser and evaporator.4: Trane Rotary - 175 TONS…condenser and evaporator.5: Trane DX Unit – 110 TONS…evaporator.6: Trane DX Unit – 275 TONS…evaporator.

OIL SAMPLE / ANALYSIS - ANNUAL

Pull one (1) oil sample on all chillers for routine analysis during one (1) running inspection.

3. Water Towers to be maintained and location

Rear of building 1

a. Baltimore Aircoil (BAC)Double TowerModel # 31213C-2Serial # U124056702-01-01

b. Baltimore Aircoil (BAC)Model # 33935Serial # 4012877901

Rear of building 1 on A-level roofEvapco

Model # LSTA10-123Serial # 994580-3M

Rear of building 15Marley SPX-NC

Model # ABS-M-11ASerial # L01B07177

ANNUAL WATER TOWER MAINTENANCE AND STRAINER SERVICE

1. Clean distribution panels.2. Clean and adjust water nozzles3. Power wash the cooling tower cells4. Adjust water float assembly5. Clean sump and sump strainer of cooling tower6. Inspect cooling tower for leaks7. Lubricate all bearings8. Top off all gear boxes with manufactures recommended oil.9. Replace belts on Evapco and singe cell PAC towers10. Rotate fan and check for any obstruction11. Turn on fan and check for excess vibration.12. Clean condenser water sump in the chiller plant. Bulk of water will be pumped out by chiller plant personnel.13. Remove, clean and reinstall all condenser water strainers.

14. Remove, clean and reinstall chill water supply and return strainers for all chill water systems.

4. Quarterly Condenser Coil Maintenance

DRAFT

1. Thoroughly clean condenser coils on building 7 chillers in the months of April, July and October. January will be excluded.

6. EMERGENCY RESPONSE The contractor upon receiving a call that a chiller has a problem or is broken down shall respond to the site within four (4) hours.

27. FIRE EXTINGUISHER INSPECTION & MAINTENANCE (Safety Manager)

COR: Upon arrival to perform service, Contractor to report to Safety Manager, Bldg. 5A, Room 119, Ext. 2479.

Scope: The Contractor shall furnish all labor, management, supervision, tools, materials, equipment, and transportation necessary to provide inspection, testing, and maintenance tasks to ensure reliability for approximately 400 Fire Extinguishers in accordance with NFPA and Joint Commission requirements including the tasks listed below.

Frequency: Annually in the month of April. Invoices billed annually in the month of May.


Reports: Service reports must be signed by both service provider and COR at completion of work. An electronic version of same shall be sent to the COR. Any Deficiencies found must be reported to the COR at the end of each inspection day, along with the recommended corrective action. Reports must be in accordance with The Joint Commissions’ Element of Performance #25 (see below) and corresponding NFPA Standards. Testing documentation must be submitted within 10 working days of actual test performed. As Per EP-25: ITM’s of Fire Alarms and Water-Based Fire Protection Systems must include the name of the Activity, the Date, the Frequency, the Contact Information of who looked at the System, the NFPA Standards for the Activity, and any result that comes out of it along with the recommended corrections. Cover Forms for each Element of Performance are available at the Safety Office, Bldg. 5A.

PM Procedures: See Below

Repair Procedures: None – Any repairs identified are to be submitted within one-day to COR along with cost estimate to complete.

Equipment Listing: An inventory of system devices is available from the Safety Office/COR.EP-16 - Annual Fire Extinguisher Inventory & Maintenance

Perform Inspection, Testing & Maintenance (as per NFPA 10) to include the following:

Approximately 400 Fire Extinguishers at the EO Campus All Buildings, Tunnels, Sheds and Outside Area’s (Including Spares in Storage)

Loaded stream extinguishers must be disassembled annually Conductivity Test to be performed on all CO2 hose assemblies & a metallic label with recorded data to

be attached to the hose Thorough examination on all extinguishers of the following: Mechanical Parts, Agent, Expellant Remove & replace Tamper Seal/Indicator A Certified Technician signed annual tag attached indicating date & year of inspection

Provide quotations for Hydrostatic testing on any fire extinguishers which are due at the following intervals:

DRAFT

Stored Pressure Extinguishers (except Water, Loaded Stream & Antifreeze) every 12 years Pressurized water, Loaded Stream, and Antifreeze every 5 years AFFF FFFP, Wet Chemical & Carbon Dioxide Every 5 Years Pressurized Gas Cylinders every 5 years

Hydro Testing Procedure: Extinguisher is emptied Cylinder stripped of all valves, internal parts & hoses, Internal & external

inspection performed The Rated Hydro Pressure is maintained for 30 seconds as per DOT & CGA Standards Cylinder is removed from test tank & dried at 1500 F inside the shell Refill with correct agent and verification collar indicating date (Month & Year) is placed on the neck An NFPA Approved (2 x 3½) Label is adhered to the side indicating test pressure, date & License number

of the testing facility… OR

DOT Stamp indicating the DOT License & Test Month/Year is stamped on the yoke If the extinguisher fails, it is to marked “Condemned” and removed from service

28. WET & DRY SPRINKLER FIRE PROTECTION SYSTEMS (Plumbing Shop)

COR: Upon arrival to perform service, Contractor to report to Plumbing Shop Foreman, Bldg. 1, Room B-102, Ext. 3365. Contractor is required to sign out before leaving the facility in order to provide reports as required.

Scope: The Contractor shall furnish all labor, management, supervision, tools, materials, equipment, and transportation necessary to provide inspection, testing, and maintenance tasks to ensure system reliability for Wet and Dry Sprinkler Fire Protection Systems in accordance with NFPA and Joint Commission requirements including the tasks listed below.

Frequency: Semi-Annually in the months of April and October, and annually in the month of May. Invoices billed quarterly in the months of October, January, April, and July.

Hours of Work: All work to be performed Monday thru Friday, 8:00 AM to 4:00 PM excluding Federal Holidays. With exception of certain items below that requires Saturday performance.

Reports: Service reports must be signed by both service provider and COR at completion of work. An electronic version of same shall be sent to the COR. Any Deficiencies found must be reported to the COR at the end of each inspection day, along with the recommended corrective action and a price quote for any corrective action needed. Reports must be in accordance with The Joint Commissions’ Element of Performance #25 (see below) and corresponding NFPA Standards. Testing documentation must be submitted within 10 working days of actual test performed. As Per EP-25: ITM’s of Fire Alarms and Water-Based Fire Protection Systems must include the name of the Activity, the Date, the Frequency, the Contact Information of who looked at the System, the NFPA Standards for the Activity, and any result that comes out of it along with the recommended corrections. Cover Forms for each Element of Performance are available at the Safety Office, Bldg. 5A.


Repair Procedures: None – Any repairs identified are to be submitted within one-day to COR along with cost estimate to complete.

Equipment Listing: An inventory of system devices is available from Safety Office/COR.

DRAFTEP-01: Quarterly Supervisory Signal Device Testing

Perform Inspection, Testing & Maintenance (as per NFPA 13, 25, 72) to include the following:

EO Building 01 “B” Level Loading DockEO Building 01 1 st Floor MRI Suite

Dry Sprinkler Low Air PressureLow Pressure SwitchCompressor On Switch (Provide PSI Readings)Compressor Off Switch (Provide PSI Readings)

EO Building 01 “C” Level Fire PumpEO Building 07 Basement

Fire Pump Running & Received @ PanelFire Pump A/C Power Failure & Received @ PanelFire Pump Phase Reversal & Received @ Panel

EP-02: Semi-Annual Valve Tamper & Water-Flow Testing Perform Inspection, Testing & Maintenance (as per NFPA 13, 25, 72) to include the following:

EO Buildings 01, 18, 02, 05 & 5A, 06, 07, 11, 15-15A-B, 16, 17385 Waterflow and Tampers

EP-07- Semi-Annual Water Tank Hi-Lo Level Testing Perform Inspection, Testing & Maintenance (as per NFPA 13 & 25) to include the following:

EO Building 01 PenthouseHigh Level Water Alarm (Alarm Sounds @ Panel) Low Level Water Alarm (Alarm Sounds @ Panel)

EP-09 - Annual Main Drain Test Perform Inspection, Testing & Maintenance (as per NFPA 13 & 25) to include the following:Note: This Testing is to be performed on a Saturday

Report to include the following ITM’s & data: Trip Test Alarm Valve Manually operate all Valves Visually inspect all Sprinkler heads (from Floor Level) Open Inspectors Test Valve & Test Water Motor Gong Operation Perform Main Drain Flow Test Verify Operation of all Electric Alarm Devices & Supervisory Signals Provide Signed & Dated Tags to all valves Replace gauges on the fire sprinkler systems as required by NFPA 25 every five years Start Static PSI End Static PSI Flow PSI Time to Normal

DRY SYSTEM RISERS: EO Building 01 Loading Dock Level B1st Floor MRI Stairwell Risers

WET SYSTEM RISERS:

DRAFTEO Bldg o1 Stairwell Risers (Stairwells # 1; 2; 3; 4; 5; 6; 7)EO Bldg 18 Stairwell RiserEO BuildingsStairwell Risers (02, 05 & 5A, 06, 07, 11, 15 & 15A-B, 16, 17)

EP-10- Quarterly Fire Dept Connections (FDC) Inspection Perform Inspection, Testing & Maintenance (as per NFPA 13 & 25) to include the following:

Report to include the following ITM’s & data: Caps or Plugs on FDC Swivel Rotation Not Binding FDC Location Plainly Visible FDC Easily Accessible FDC Identification Signage In Place

EO Building 01 by:Emergency RoomEast by MuseumRear EastRear WestWest Loading Dock

EO Building 18 NE opposite the Boiler Plant

EO Buildings: 02, 05 & 5A, 06, 07, 11, 15 & 15 A-B, 16, 17

EP-11- Annual Fire Pump Test

Perform Inspection, Testing & Maintenance (as per NFPA 13 & 25) to include the following:

Note: This Testing is to be performed on a Saturday

Report to include the following data: Flow Test Results with graph

EO Building 01 “C” Level Fire PumpEO Building 07 Basement

Annual Fire Hydrant Test Perform Inspection, Testing & Maintenance (as per NFPA 13 & 25) to include the following:Note: This Testing is to be performed on a SaturdayReport to include the following data:

Fire Hydrant + Pitot Flow Test ResultsTen (10) Fire Hydrants at the EO Campus

29. PACKAGE HOOD SUPPRESSION SYSTEMS (Utility Shop)


DRAFT

SOW: The Contractor shall furnish all labor, management, supervision, tools, materials, equipment, and transportation necessary to provide inspection, testing, and preventive maintenance tasks to ensure reliability for Package Suppression Systems in accordance with NFPA and Joint Commission requirements including the tasks listed below.

Frequency: Semi-Annual in the months of February and August, billed in the months of March and September.

Hours of Work: All work to be performed Monday thru Friday, 2:00 PM to 8:00 PM excluding Federal Holidays.

Reports: Service reports must be signed by both service provider and COR at completion of work. An electronic version of same shall be sent to the COR. Any Deficiencies found must be reported to the COR at the end of each inspection day, along with the recommended corrective action. Reports must be in accordance with The Joint Commissions’ Element of Performance #25 (see below) and corresponding NFPA Standards. Testing documentation must be submitted within 10 working days of actual test performed. As Per EP-25: ITM’s of Fire Alarms and Water-Based Fire Protection Systems must include the name of the Activity, the Date, the Frequency, the Contact Information of who looked at the System, the NFPA Standards for the Activity, and any result that comes out of it along with the recommended corrections. Cover Forms for each Element of Performance are attached.


Repair Procedures: None – Any repairs identified are to be submitted within one-day to COR along with cost estimate.

Equipment Listing: An inventory of system devices is available from Safety Office/COR.

EP-13 - Semi-Annual Package Suppression System Test

Perform Inspection, Testing & Preventive Maintenance (as per NFPA 17, 2013 Edition and 17A, 2013 Edition) to include the following:

EO Building 01 “B” Level Main Kitchen Wet Chemical2x Cylinders1x Cartridge6x Detection Devices1x Electrical Fuel Cut-Off1x Manual Pull Station

EO Building 01 3 rd Floor (Bistro Kitchen) Wet Chemical 1x Cylinder1x Cartridge2x Detection Devices1x Mechanical Fuel Cut-Off1x Manual Pull Station1x Solenoid

EO Building 01 3 rd Floor (Country Kitchen) Wet Chemical 1x Cylinder1x Cartridge1x Detection Device1x Electrical Fuel Cut-Off

DRAFT1x Manual Pull Station1x Solenoid

EO Building 01 3 rd Floor (VCS Main Kitchen) Wet Chemical 2x Cylinders1x Cartridge6x Detection Devices1x Mechanical Fuel Cut-Off1x Manual Pull Station

EO Building 01 3 rd Floor (Pappa’s Kitchen) Wet Chemical 1x Cylinder1x Cartridge3x Detection Devices1x Mechanical Fuel Cut-Off1x Manual Pull Station

EO Building 06 Haz-Mat Shed Dry Chemical1x Cylinder1x Cartridge2x Detection Devices1x Manual Release1x Manual Pull Station1x Bell

EO Building 11 Haz-Mat Shed Dry Chemical1x Cylinder1x Cartridge3x Detection Devices1x Pressure Switch1x Manual Release1x Horn Strobe1x Manual Pull Station1x Bell

30. ELECTRICAL DISTRIBUTION SYSTEM MAINTENANCE (Electric Shop)

COR: Upon arrival to perform service, Contractor to report to Electric Shop Foreman, Bldg. 1, Room B-155, Ext. 1581.

Scope: Provide all labor, materials and equipment necessary for all preventive maintenance and testing required to maintain the facility electrical systems in first-class operating condition. Pricing includes all labor, transportation, and any equipment required.

Frequency: Annually in March: Contractor shall provide full service per the COR direction to complete all PM and Maintenance procedures explained in the scope of work. Invoices billed following service in month of April. Infrared testing shall commence at the completion of Annual Maintenance. Tri-Annual Maintenance is next required in 2017, scheduling to be done in coordination with the COR and Electric Shop Supervisor. Hours of Work: All work to be performed 8:00 AM to 4:30 PM, Monday thru Friday excluding Federal Holidays, unless otherwise directed by the COR due to facility requirements and restrictions.

DRAFT

Reports: Contractor will provide two copies of service report to the COR. Report will include a list of all preventive maintenance checks completed as well as identified problems and/or deficiencies found and recommendations/solutions for correction. Service reports must be signed by both service provider and COR at completion of work. An electronic version of same shall be sent to the COR.

PM Procedures: Work items, definitions, and references shall comply with the latest edition of the NETA – Maintenance Testing Specifications (MTS) and with the VHA Directive, Electrical Power Distribution System. .

A. Infra-Red Scanning/Thermographic Survey shall be performed on electrical equipment:

1. Use an infra-red scanning camera to detect hot spots in the Electrical Power Distribution System. Objective of this work is to detect any loose, broken, or corroded connections in the system. Problem connections shall be replaced with new connectors, and/or tightened with torque wrench to meet the equipment manufacturers’ specifications.

2. Note that since this work item must be done while the Electrical Power Distribution System is energized, appropriate safety precautions must be taken before, during and after scanning the system.

B. Annual PM Transformers and Automatic Transfer Switches:

1. Annual PM includes examination of all connections, operations, cleaning and lubrication of all items listed under the SOW.

2. Dry type transformers must be thoroughly cleaned exteriorly, and inspected for overheating with infra-red thermal detecting equipment.

C. Tri-Annual Switchgear Maintenance and Testing:All facilities switchgear from the street entry to all main distribution substations and associated equipment to be maintained according to all required testing and calibration standards, including the maintenance, cleaning, lubrication, testing, calibration, and adjustments of all electrical components as provided by COR.

Repair Procedures: Contractors shall report deficiencies that are deemed critical or catastrophic immediately to the Contracting Officer and COR/Electric Shop Supervisor for immediate actions. Supply Quotes for equipment repairs and schedule through the Electric Sop Supervisor prior to commencing any repairs.

Equipment Listing:

1. 26KV Substation – Outdoor Yard (Normal Hours)a. Clean and inspect all Porcelain Insulators.b. (13) Clean and inspect Overhead Switches.c. (4) Oil Circuit Breakers, Doble, Timing Oil Samples, Inspect Controlsd. (2) 5000 KVA Station Transformers Doble, Megger, Ratio, Oil Samples (a) Screen & (b) DGAe. (2) 26 KV Metering Transformers

2. Main Substation – 4.16 KV Switchgear (Normal Hours except Breakers which must be tested while each substation is being worked on.) a. (56) Over Current Relaysb. (6) Differential Relaysc. (8) 5 KV Breakers, FPE 5 KV Air Breakers

DRAFTd. (1) Battery Bank and Charger

3. Vault A Normal Switchgear (AN) (Provide for Normal and Off Hours costing)a. (1) Feeder Breaker 4.16KV Substationb. (11) Low Voltage Breakers ( Clean, Test and Calibrate)c. (1) 1000 KVA Oil Filled Transformerd. (1) High Voltage (HV) Switch fed by AN Switchgeare. (3) 150 KVA 480/208 Transformers

4. Vault A Emergency Switchgear (AE) (Off Hours)a. (1) Feeder Breaker 4.16KV Substationb. (17) Low Voltage Breakers ( Clean, Test and Calibrate)c. (1) 1000 KVA Oil Filled Transformerd. (1) High Voltage (HV) Switch fed by AE Switchgeare. (1) 208/120V 30 KVA Transformerf. (1) 208/120V 9 KVA Transformerg. (1) 208/120V 118 KVA Transformerh. (3) Generator protective Relays

5. Vault B Normal (BN) (Provide for Normal and Off Hours costing)a. (1) Feeder Breaker 4.16KV Substationb. (11) Low Voltage Breakers ( Clean, Test and Calibrate)c. (1) 1000 KVA Oil Filled Transformerd. (1) High Voltage (HV) Switch fed by BN Switchgear

6. Vault B Emergency (BE) (Off Hours)a. (1) Feeder Breaker 4.16KV Substationb. (14) Low Voltage Breakers ( Clean, Test and Calibrate)c. (1) 1000 KVA Oil Filled Transformerd. (1) High Voltage (HV) Switch fed by BE Switchgeare. (7) 208/230V 93 KVA Transformer (Elevator Mechanical)f. (1) 208/230V 118 KVA Transformer

7. Vault C Normal (CN) (Off Hours)a. (1) Feeder Breaker 4.16KV Substationb. (23) SQ D NW, LV Breakers( Clean, Test and Calibrate)c. (1) 1000/1333 KVA Dry Type Transformer w/ Fansd. (1) High Voltage (HV) Switch fed by CN Switchgeare. (1) 208/120V 30 KVA Transformerf. (1) 208/120V 9 KVA Transformerg. (2) 208/230V Transformers (C-132)h. (9) 208/480 150 KVA Transformers (C-132)i. (1) 480/208 Transformer (MRI Suite)

8. Vault C Normal 2 (CN2) (Off Hours)a. (1) Feeder Breaker 4.16KV Substationb. (6) Molded Case Breakers ( Clean, Test and Calibrate)c. (1) 1500 KVA Dry Type Transformerd. (1) High Voltage (HV) Switch fed by CN2 Switchgear

DRAFT9. Vault C Emergency (CE) (Off Hours)

a. (1) Feeder Breaker 4.16KV Substationb. (14) Low Voltage Breakers ( Clean, Test and Calibrate)c. (1) 1000 KVA Oil Filled Transformerd. High Voltage (HV) Switch fed by CE Switchgear

10. Building 15 (Outdoor Shed) (Off Hours) a. (2) 500 KVA Dry type Transformersb. (2) High Voltage Switches c. (1) Transfer Switch

11. Chiller Plant Switchgear (DN) (Off Hours)a. (1) Feeder Breaker 4.16KV Substationb. (1) Switchboard 1200A Main Breakerc. (1) 1000 KVA Dry Type Transformerd. (2) High Voltage Switche. (2) MCC OR Size 6 Startersf. (5) MCC ON Size 2 Startersg. (5) MCC Level C Machine Room Disconnects

12. Boiler Plant (Bldg. 8) a. (1) 500 KVA Oil Filled Transformerb. (1) Transfer Switchc. (4) MDPS Molded Case Breakers d. (4) MCC Normal Bucketse. (7) MCC Emergency Bucketsf. (5) Panel EP2 Breakers

13. Research Lab Area (Bldg. 7) (Normal Hours) a. (1) HV Switch b. (1) 1000 KVA Oil Filled Transformerc. (1) Normal Load Centerd. (1) SBS 4000A Breakere. (1) SBS 2000A Breakerf. (14) 400 -800A Breakersg. (2) Transfer Switchesh. (1) Emergency MDP

14. Transfer Switches (Off Hours)a. ATS-B/Cb. ATS-C/B # 1c. ATS # 2d. OR-C ATS-1e. OR-EQ ATS-1f. OR-LS ATS-1

15. 635 Branch Circuit Panels throughout Facility. (Infrared Testing)

31. BOILER PLANT MAINTENANCE (Plant Operations)

DRAFTCOR: Contractor is to report to the Boiler Plant Foreman or his representative upon arrival for work and at the completion of the day to advise of work accomplished and any deficiencies found.

Scope: The Contractor shall provide all labor, personnel, AMSE Boiler Inspector, supervision, equipment, tools, and all materials necessary to inspect and clean and make repairs and certify four 600 BPH Cleaver Brooks Fire Tube Boilers.

Frequency: Annual services to be completed throughout the months of April through August. Invoices billed in the month following completion of work.

Hours of Work: Work to be performed during the hours of 7:00 AM to 4:00 PM, Monday thru Friday excluding Federal Holidays. Contractor will contact COR for scheduling.

Reports: The contractor will furnish the COR with a report of work completed and work in progress at the end of the day. Service reports shall include necessary repairs identified/needed in order to bring the boilers back to normal operations. Service reports must be signed by both service provider and COR at completion of work. An electronic version of same shall be sent to the COR.

PM Procedures: NOTE REGARDING CONFINED SPACE: The contractor’s employees must have confined space training documentation and acquire a permit for entry from the VANJHCS Safety Section office prior to entering the boilers.

1) Secure the boiler from all utilities, gas, oil, electrical, steam and feed water also lock out and tag out all valves with companies locking devices

2) Open the front and rear doors of the boiler.3) Secure the boiler doors from moving while in the open positions4) Inspect the boiler refractory; this includes the front door refractory, rear door refractory, burner throat and liner

tile. Make repairs to refractory as needed. Limited to one boiler.5) Wash coat refractory with a very light coat of refractory wash coat.6) Check boiler tubes for visible signs of leaks.7) Clean boiler fireside using the appropriate size tube brushes and vacuum to clean up debris while brushing the

tubes and tube sheets. 8) Remove the boiler safety relief valves and plug openings9) Hydrostatic test the boiler and inspect for tube leaks per the A.S.M.E. hydrostatic test procedure.10) If necessary, dye-check the boiler rear tube sheet for ligament cracks.11) Repair or replace tubes as needed. Limited to 40 replacement tubes.12) Drain the boiler after the hydro inspection and open all hand holes, remove all plugs in the boiler trim piping to

allow access for the boiler inspector.13) Open the boiler water level controls and low water cutouts for the boiler inspector.14) Flush the boiler waterside from top to bottom and clean out any loose scale accumulations.15) After the boiler passes inspection by a certified AMSE Boiler inspector replace all waterside and fireside gaskets

with new gaskets.16) Replace the safety relief valves.17) Fill the boiler with water to the operating level.18) Fire the boiler and bring the boiler up to operating pressure, check for leaks on both fireside and waterside.19) Check boiler combustion on all fuels.20) Clean the work area of all debris and safely dispose of all garbage.


Equipment Location: Building 8, Boiler Plant

DRAFT32. WATER SOFTENERS (Utility Shop)


Scope: Provide all labor, materials and equipment necessary to perform full preventive service to the water softeners to keep the softeners in first-class operating condition. Contractor is to provide a service report at the completion of the work.

Frequency: Quarterly in the months of October, January, April and July. Invoices billed in the months of November, February, May and August.

Hours of Work: Work to be done between the hours of 8:00am and 3:30pm.

Reports: Contractor will furnish the Air Conditioning Equipment Mechanic Supervisor with a report of work completed and work in progress at the end of each day until all work is completed. Service reports must be signed by both service provider and COR at completion of work. An electronic version of same shall be sent to the COR.

Equipment: Culligan three tank water softening system.

PM Procedures:

1) Check cycle control backwash, brine draw, slow rinse, fast rinse and service.2) Check control settings, time clock, regeneration intervals/gallons and salt dosage.3) Check control valve, condition of motor, drain line, condition of switches and diagnostics.4) Check condition of control water tubing and repair tubing leaks.

33. DRYER DUCTWORK (Building Maintenance)

COR: Upon arrival to perform service, Contractor shall report to the Building Maintenance Shop Foreman, Bldg. 1, B-Level, Room B-190, Ext. 2075

Scope: Provide all labor, materials and equipment necessary to clean, check general condition of and perform semi-annual preventive maintenance on dryer ductwork.

Frequency: Semi-Annually in months of October and April. Invoices billed in the months of November and May.

Hours of Work: Work to be accomplished between the hours of 7:00 AM and 3:00 PM, Monday thru Friday as scheduled, in advance, with the COR. Contractor will provide one-week notice prior to arriving for work in order for the COR to make arrangements with Services to access their areas during the evening hours.

Reports: Contractor will provide a copy of service report to the COR. Report will include a list of all areas completed as well as identified problems and/or deficiencies found. Service reports must be signed by both service provider and COR at completion of work. An electronic version of same shall be sent to the COR.

PM Procedure: Supply all tools, labor and materials to clean, and make repairs to, dryer ductwork in accordance with NFPA Fire Safety regulations. Check general operation of dryer ductwork. Clean all interior surfaces of ductwork. All joints are to be taped with foil-backed tape.

Repair Procedure: N/A

DRAFT

Equipment List: There are currently five (5) dryers at the East Orange Campus, all with varying lengths of ductwork, at the following locations:

Bldg. 1, Ward 12BBldg. 2, Housekeeping QuartersBldg. 15, Room 135Bldg. 18

34. STORM SEWER & SANITARY SEWER CLEANING/JETTING (Plumbing Shop)

COR: Upon arrival to perform service, and at time of departure from facility grounds on a daily basis until all work is complete, Contractor shall report to the Plumbing Shop Foreman, Bldg. 1, Room B-102, Ext. 1708.

Storm Sewers

Scope: Provide all materials, equipment, supervision, and labor to vacuum and power jet storm sewer sites on an annual basis. Areas included will be all parking lots and roadways including all catch basins and manholes.

Frequency: Annually in November/December. Invoices billed in month of January.

Hours of Work: Work to be performed during the hours of 8:00 AM to 3:30 PM, Monday thru Friday. Work to be performed annually in late November to early December when all leaves are down. Work will be scheduled in advance through the COR. COR to determine if/when ground conditions are able to support service equipment.

PM Procedures:

Working from a site map of facility, provided by the COR, the Contractor will start from the furthest point at the facility Storm Sewer (unless directed differently) and work towards the main deposit storm sewer area leading off of the facility grounds.

Remove grating or cover to gain access to storm sewer. Vacuum all heavy debris from access point. Power-jet lines to ensure free flow to next access point. Replace cover.

Contractor will review progress and each days finding with Plumbing Shop Foreman or Plumbing Shop Leader.

Debris collected at the end of each day can be deposited at an area designated by Chief, Operations Section, as coordinated by the Plumbing Shop Foreman in advance of scheduled service date.

Contractor will get water for the power jetting truck from designated areas set by the Plumbing Shop COR.

Sanitary Sewers

Scope: Provide all materials, equipment, supervision, and labor to jet and/or snake Sewer Mains inside and outside and Laterals and Stacks in all buildings. (Bldg. 1, 2, 5, 6, 7, 8, 11, 15, 16, 17 and 18)

Frequency: Bldgs. 15, 16 and 17 Main bathrooms monthly; Sewer Mains outside of all other buildings semi-annually. Invoices billed monthly.

Hours of Work: Work to be performed during the hours of 8:00 AM to 3:30 PM, Monday thru Friday.

DRAFTPM Procedures:

Working from a site map of facility, provided by the COR, the Contractor will start from the furthest point at the facility Sanitary Sewer (unless directed differently) and work towards the three main deposit sanitary sewer areas leading off of the facility grounds.

Reports: Contractor will provide a copy of service report to the COR. Report will include a list of all areas completed, any identified problems and/or deficiencies found and an amount of debris removed in cubic yards for the purpose of meeting NJDEP requirements for storm water management. Service reports must be signed by both service provider and COR at completion of work. An electronic version of same shall be sent to the COR.

Repair Procedures: Laterals and Stacks in any/all buildings on an emergency basis on-call/as-needed not to exceed 24 incidents per year.

Equipment List: NA

LYONS CAMPUS

35. ELEVATORS (Equipment Repair Shop)

1. Scope of Work a. The contractor shall provide, at a minimum, a qualified journeyman mechanic at the medical center from 8:00 A.M. to 4:30 P.M., Monday through Friday.

b. It will be the responsibility of the contractor to assign additional personnel as required to complete inspection, repairs, and adjustments on time within the specified time limits.

c. The contractor shall furnish all material, labor, supervision, tools and equipment necessary to provide full maintenance services, including all inspections, adjustments, tests, parts replacement and repairs necessary to keep the thirty-three (33) elevators in continuous use at their initial performance ability (same speed, capacity safety and efficiency) as originally specified by the equipment manufacturer and as modified thereafter. All adjustments, repairs and modifications, must be in compliance with the current editions of ANSI/ASME A17 (A17. I, A17.2 and A17.3).

d. Contractor shall have in his possession throughout the term of the contract all diagnostic equipment necessary to fully maintain, test repair, adjust or reprogram the systems.

e. The contractor shall post a check chart for each elevator in each machine room in a conspicuous place. This check chart shall list each elevator component showing schedule of manufacturer’s recommended frequency of inspection of each component on a weekly, semi-annually, annually or other frequency. Entries shall be made to indicate the status of schedule items of maintenance work performed. The check chart shall be kept up to date at all times and must be initialed and dated by the contractor’s employee to indicate that the work has been accomplished. Check chart shall be available for review at the COR’s request and the contractor will physically show the COR the completed work on request.

f. Safety tests and other test and inspections shall be performed by the Contractor. Contractor shall perform all safety tests and other tests and inspections as recommended and required by ASME A17.l LATEST EDITION AND ANSI/ASME A17.2 LATEST EDITION.

g. Contractor shall be required to attach tags after testing as specified by Code, such as at the governor releasing

DRAFTcarrier, and oil buffer, etc.

h. Any repairs or adjustments necessary to complete a test and return the elevator to service shall be performed by the Contractor at no additional expense to the Medical Center.

i. After completion of the required tests, documentation with information shown in form “Report of Test of Elevator Governor and Safety Devices” shall be submitted to the COR.

j. All elevators provided with fire fighters’ service shall be subjected monthly to Phase I recall and a minimum of one floor operation on Phase II to assure the system is maintained in proper operating order in accordance with A-17.l Code. A written record of findings on the operation shall be made by the Contractor and kept in the Fire Recall Log located in the Elevator Mechanic Shop. Testing shall be done on weekends, holidays or the hours before 6:30 A.M. or after 6:30 P.M., at no additional cost to the Medical Center.

k. Emergency Telephones shall be tested for each elevator car on a monthly basis. Procedure for testing is as follows: Press the call button once, wait for the CDC to respond, identify yourself as the elevator repair contractor and advise the CDC of the test. A log of each test shall be recorded in the Emergency Telephone Test Log located in the Elevator Mechanic Shop.

2 Requirementsa. Semi-Annual testing will be done by a third party inspector as required by the National American Standard Safety Code for Elevators and Escalators (Latest Edition). Contractor is responsible for hiring a certified inspector and assisting him with access to all areas of inspection including hoistways and machine rooms. Upon completion of a routine inspection, the contractor and COR will be furnished with an inspection report listing deficiencies for which he is responsible to repair within 30 days. Items marked emergency shall be corrected immediately. Under no circumstances will the contractor allow reported deficiencies to go uncorrected beyond the contract period.

b. All tests or inspections that will remove the elevator from normal operation shall be scheduled in advance with the COR.

c. An adequate supply of spare parts shall be maintained all times to ensure prompt preventive maintenance and repair services.

d. Contractor shall have all daily maintenance tickets signed by the COR.

3 Performance LevelsThe following performance levels shall be maintained at all times:

a. Contract speed and brake flight time shall be maintained as originally installed and adjusted.

b. Leveling accuracy shall be maintained at all times.

c. Opening and closing times, door close torques of all cars shall, at all times, be maintained within the limits of ASME A17.l Code with a minimum of stand open time consistent with traffic demands at each floor. Special considerations are made for stand open times in certain areas such as the CLC (Community Living Center) and other areas as directed by the COR.

d. Door reversal on all elevators shall be maintained in working order. Ensure all electric eyes, door detectors or microscans are working at all times.

DRAFTe. Variable car and hall door open times shall be maintained in accordance with original field adjustments. Deviations from this will not be permitted unless requested and/or approved by the COR.

f. Elevators operating under Group Supervisory Systems shall operate at all times in accordance with design specifications as originally installed. The Contractor shall be required to test these systems at not less than 24 month intervals or as requested by the COR. Contractor shall submit to the COR test data including performance levels of system and proof that variable and fixed features are operating properly and all circuits and time settings are properly adjusted on Traffic Test Log form. All features that are pertinent to efficient handling of the building’s traffic patterns shall be put into operation and properly adjusted. This check and subsequent adjustment shall not interfere with normal operation. Written approval of the COR is required when overtime is necessary for completion of the work outlined in this paragraph.

g. Upon satisfactory completion of this or subsequent readjustments, a computerized elevator analyzer or similar type event recorder shall be utilized to accurately record the hall waiting time at each landing and other data necessary to establish that the system is operating at peak efficiency. Results shall be submitted and be labeled as to floor, time, date and identification of all other data and shall be delivered together with an analysis of the data, in electronic format, to the COR.

4 Contractor Materials and SuppliesThe Contractor shall furnish all labor and supplies, parts and materials necessary to regularly and systematically clean, examine, adjust, lubricate as required and if conditions warrant, repair or replace, as follows:

a. Machine, worm, gear, thrust bearings, drive sheave, drive sheave shaft bearings, brake pulley, brake coil, brake contact, brake linings and component parts.

b. Machine motor, motor, generator, motor windings, rotating element, commutator, brushes, brush holders and bearings.

c. Controller, selector and dispatching equipment, all relays, solid state components, resistors, condensers, transformers, contracts, leads, dashpots, time devices, computer devices, CRT devices, selector tape or wire and mechanical and electrical driving equipment.

d. Governor, governor ropes, governor sheave and shaft assembly, bearings, contacts and governor jaws.

e. Deflector or secondary sheave, bearings, car and counterweight buffers, car and counterweight guide rails, top and bottom limit switches, governor tension sheave assembly, compensating sheave assembly, counterweight and counterweight guide shoes including rollers or gibs.

f. Hoistway door interlocks, hoistway door hangers, bottom door guides and auxiliary door closing devices.

g. Automatic power operated door operator, car door hanger, car door contact, door protective devices, non-contact door protection devices (microscans), load weighing equipment, car frame, car safety mechanism, platform, wood platform flooring, car guide shoes including gibs and rollers.

h. Car operating panel(s) and equipment, hall lanterns, hall buttons and signal devices.

i. Where applicable to hydraulic elevators include cylinder head, plunger exposed surfaces, plunger gland and packing, pumps, exposed piping, fittings and flexible pipe connections, operating controls, check and relief valves, valves, gauges and tanks.

DRAFT5 Additional Contractor ResponsibilitiesThe Contractor shall also:

a. Examine periodically all safety devices and governors and conduct an annual no load safety test and each fifth year perform a full load, full speed test of safety mechanism, overhead speed governors, car and counterweight buffers. The car balance shall be checked and the governor set. If required, the governor will be calibrated and sealed for proper tripping speed.

b. Furnish and install new wire ropes as often as it is necessary to maintain an adequate factor of safety; to equalize the tension on all hoisting ropes, repair and replace conductor cables and hoistway and machine room wiring.

c. Keep car emergency light units in an operable condition all times, test special emergency (fireman’s service) service and emergency power circuits, where provided in accordance with Code requirements.

d. Furnish lubricants specified to the various lubrication needs. All lubricants shall be as recommended by the manufacturer of the equipment.

e. Maintain a supply of contacts, coils, leads, brushes, lubricants, wiping cloths and other minor parts in each machine room for the performance of routine preventive maintenance.

f. Maintain a complete set of current, legible schematic wiring diagrams in each elevator machine room for each elevator contained therein. To the extent that any of the required schematic wiring diagrams is not available at the time of contract award, it will be the responsibility of the contractor to provide same at no cost to the Medical Center. Any and all schematic wiring diagrams provided by the contractor shall become the property of the Medical Center. All circuit changes made shall be clearly marked up on each applicable wiring diagram.

g. Periodically clean hoistway including all equipment located in or moving through the hoistway, car top, car sling, safeties, appliances, pits, sill, door tracks and hangers. Clean and paint as needed machine room floors.

6 ExclusionsThe following work is specifically excluded from this contract:

a. Repair or replacement made necessary due to negligence or misuse of the equipment by persons other than the Contractor, his representatives or his employees. The COR or designee must approve in advance any extra charge work attributed to vandalism or misuse. No invoice will be paid without prior approval. Any repairs due to misuse or negligence shall be billed according to the labor rate specified in pricing schedule. Parts will be billed at actual invoiced cost.

b. Installation of new attachments which may be required or recommended by insurance agencies or government authorities.

c. Repairs or replacement of cab enclosures, hoistway enclosures, door frames and sills, cab lighting, machine room lighting, cab tile or carpet.

d. Replacement of underground hydraulic piping or hydraulic cylinder.

e. For the purpose of clarification, any item not specifically excluded shall be considered the contractor’s responsibility.

7 Work Hours

DRAFTa. The contractor shall provide, at a minimum, a qualified journeyman mechanic at the medical center from 8:00 A.M. to 4:30 P.M., Monday through Friday.

b. It will be the responsibility of the contractor to assign additional personnel as required to complete inspection, repairs, and adjustments on time within the specified time limits.

c. Except for emergency callback service, the contractor shall perform all work during regular working hours of regular working days 8:00 A.M. to 4:30 P.M. excluding federal holidays, unless specifically instructed otherwise by the COR.

Response and Completion Times will be required per this Chart:

Classification Normal Duty Hours Other Than Normal Duty HoursResponse time Completion Response Time Completion

Entrapment 10 Minutes Until Safe/ Equipment Returned to Normal Service 1 Hour Until Safe/ Equipment Returned

to Normal Service

Emergency 1 hour Continuous Until Safe/ Complete 2 hours Continuous Until Safe/ Complete

Urgent 4 hours Downgrade to Routine 6 hours Downgrade to Routine

Routine 5 Days 30 Calendar Days 5 Days 30 Calendar Days

e. List of Federal Holidays:New Year’s Day Labor DayPresident’s Day Columbus DayMartin Luther King Day Veterans DayMemorial Day Thanksgiving DayIndependence Day Christmas Day

f. Emergency callback services shall be provided 24 hours a day, seven days per week, as requested by the COR, Police Service, Fire Department, or Facility Management Representative as appointed by the COR. The contractor shall provide callback services for each elevator as follows: Callback service is defined as requests for each individual elevator, either during or after normal working hours, to correct any elevator problem or condition which needs attention. Callbacks during normal working hours consists of responding to VAMC to each individual elevator service call and take corrective action at the site within 10 minutes for passenger entrapments, 1 hour for all other service calls. Callbacks after normal working hours consists of responding to each individual elevator service call and take corrective action at the site within 1 hour for passenger entrapment and 2 hours for all other service calls. In all Entrapment Callback situations the VA Fire Department will be notified to assist the contractor to safely extricate entrapped individuals. Due to the knowledge and technical expertise, the contractor shall advise the Fire Department, as to the extrication procedure. In the event that the Fire Department should arrive at the scene prior to the contractor, the Fire Department shall attempt to calm the entrapped individual(s) while evaluating the situation for possible medical emergency. If a medical emergency exists, or the entrapped person(s) are extremely distraught, the Fire Chief or Deputy Chief shall, upon his digression, take the necessary actions to safely extricate the entrapped individual(s). Callbacks are not to take time away from preventive maintenance and other requirements required under this contract. Equipment malfunctions shall be corrected the same day that the service call was issued. If circumstances beyond the contractor’s control preclude resolution of the problem that day, the COR must be notified with an explanation of the delay.

DRAFTg. Training – Contractor shall provide to the VA Fire Department staff training on the procedure to safely remove persons that may be trapped within elevators. This training shall be provided annually for as long as the contract is in force. Contractor will schedule three (3) sessions for each of the VA Fire Department shifts.

8 Service Callsa. Contractor shall have service ticket on each service call signed by COR. Service ticket shall identify the respective piece of equipment, description of problem, description of corrective measures taken and date and time unit was returned to regular service. Service tickets for overtime or extra charge work must be signed and a copy left with the COR. Failure to do so will result in non-payment for extra charge work.

b. Emergency service or repairs authorized by the COR which occur after the normal hours of operation shall be accomplished at the overtime hourly rates specified in the pricing schedule. The Medical Center will be responsible for premium portion of the overtime rate only. All overtime service calls shall be handled by one mechanic only unless approved in advance by the COR. If regular time work must be carried over and the contractor wishes to continue to work beyond the Medical Center’s normal hours of operation, authorization for overtime work must be obtained from the COR before proceeding.

c. Medical center shall not be responsible for incidental charges including, but not limited to, parking, tolls, mileage, phone, etc., on straight time or overtime work.

d. Contractor shall notify the COR by telephone or in person after completion of each regular time service call and notify the Medical Center Police on overtime calls.

9 Shutdownsa. Under no circumstances will any shutdown or breakdown last longer than five (5) working days (40 working hours), from initial notification to the contractor, without prior approval of the COR.

b. All tests, inspections, or maintenance repairs that will remove an elevator from service shall be scheduled in advance with the COR.

c. The contractor shall comply with the following procedures when an elevator is removed from service for any reason:

1. Notify Engineering Service, Engineering Office, either by phone (908-647-0180, extension 4267), or in person, before removing elevator from service. If work requires more than one day, daily notification will be made.

2. Notify Engineering Service when placing the elevator back in service.

3. Contractor’s employees shall turn in Elevator Report Forms which will furnish the information to the Chief, Facilities Management Service and M&R Office. These reports will be turned in to the COR on a daily basis.

4. The Contractor shall immediately notify the COR in writing of the existence or the development of any defects in, or repairs required to the elevator which the contractor considers are not covered by the contract and shall furnish a written estimate, when requested, of the cost. Final determination of responsibility will be by mutual agreement between the COR and the contractor.

d. When planned work requires an elevator to be taken out of service, the contractor is requested, when possible, to use the Federal holidays listed below.

New Year’s Day Labor DayPresident’s Day Columbus Day

DRAFTMartin Luther King Day Veterans DayMemorial Day Thanksgiving DayIndependence Day Christmas Day

10. Testing (ASME A17.l and ANSI/ASME A17.2):a. The following services will be performed at intervals specified in the American National Standard Safety Code for Elevators and Dumbwaiters. The maintenance contractor will furnish personnel to perform the 1 year and the 5 year safety load test, (including weights). Scheduling of all tests will be handled through the COR. A Medical Center’s Contractor, authorized by the VANJHCS, will witness all tests for the Medical Center. VANJHCS personnel, as required, will be available for the tests.

b. The contractor shall make available the uninterrupted services of at least one employee to accompany the inspector during the course of any inspection.

c. The yearly car and counterweight safeties, governor and oil buffers shall be complied with as per A17.I and this specification, in the presence of the COR and his/her representative.

d. The five (5) year safety and buffer tests as required by the American National Standard Safety Code for elevators, dumbwaiters, (A17. I and A17.2) are to be performed by the contractor.

e. Within six (6) months prior to the termination of this contract, a representative of the COR shall make a thorough inspection of all equipment covered under this contract. The contractor shall correct defects found within thirty (30) calendar days. The contractor shall notify the COR in writing that the deficiencies have been corrected and that re-inspection can be made.

11. Scheduled Maintenance Requirements a. The contractor shall be responsible for establishing an effective system for accomplishing scheduled and unscheduled maintenance, including a backlog listing of work to be accomplished. The scheduling system and backlog listing shall be available for inspection by the COR at any time.

b. Regular routine maintenance examination shall be performed at a frequency of not less than weekly for all equipment. A report summarizing findings from weekly maintenance examinations, to include equipment status, will be provided to the COR.

36. KITCHEN & CANTEEN HOODS (Equipment Repair Shop)

COR: Upon arrival to perform service, Contractor shall report to the Equipment Repair Shop Foreman, Bldg. 15, Room 6, Ext. 4280 or, if after 4PM, Bldg. 13 Plumbing Shop.

Scope: Provide all labor, materials and equipment necessary to clean, check general condition of and perform preventive maintenance on kitchen hoods and kitchen ductwork. Apply a service tag on all equipment indicating the last inspection and next scheduled inspection.

Frequency: Monthly and Semi-Annually in months of October and April. Invoices billed monthly and in the months of November and May.

Hours of Work: Work to be accomplished between the hours of 2:30 PM and 5:00 AM as scheduled, in advance, with the COR. Contractor will provide one-week notice prior to arriving for work in order for the COR to make arrangements with Services to access their areas during the evening hours.

DRAFTReports: Contractor will provide a copy of service report to the COR. Report will include a list of all areas completed as well as identified problems and/or deficiencies found. Service reports must be signed by both service provider and COR at completion of work. An electronic version of same shall be sent to the COR.

PM Procedure:

Monthly – Remove all filters from all hoods, clean filters and filter troughs, replace all filters.

Semi-Annually - Clean and degrease all interior (up to a minimum of five (5) feet) and exterior surfaces of hoods and ductwork; inspect all safety shutdowns; and inspect blower motors and replace all drive belts.


Equipment List:

Bldg. 6 Canteen Kitchen (2 Hoods) 1. 84” x 36” 2. 48” x 216”Bldg. 54 Dietetic Kitchen (2 Hoods) 1. 53” x 84” 2. 126” x 351”Bldg. 135 Dietetic Kitchen (1 Hood) 1. 48” x 54”

QUALIFICATIONS OF CONTRACTOR: MINIMUM 2 YEARS EXPERIENCE IN TRADE.

37. STREET SWEEPING (Chief Operations)

COR: Upon arrival to perform service, and at time of departure, Contractor to report to Plant Operations Supervisor, Bldg. 14, Ext. 4281.

Scope: Furnish all labor, materials, and equipment necessary to provide monthly street sweeping services of all roads and parking lots to include: a vacuum truck and operator, removal and transport of sweepings for disposal on the grounds of the Lyons Campus of the VANJHCS. A facility site plan indicating work areas and routes will be provided by the COR.

Contractor will perform sweeping services of all roads and parking lots on a monthly basis between the hours of 4:30 PM and 11:00 PM during the third full week of each month.

Equipment used to sweep streets must be capable of measuring and reporting the volume of waste material removed. Truckload capacity shall be plainly marked on sweeping vehicle/vehicles.

Contractors’ vehicles shall be in compliance with all laws, rules, regulations, and ordinances and shall possess all necessary permits and licenses. Vehicles shall be routed through major thoroughfares whenever possible, and shall not be routed through residential areas immediately adjacent to the Lyons Campus.

All vehicles used in the performance of this contract shall be properly registered trucks. All vehicles shall be clean and shall be properly registered with the State Department of Motor Vehicles, the Board of Public Utilities, and the NJ Dept. of Environmental Protection if so required by those agencies

The Contractor, to the satisfaction of the VANJHCS Facility Management Service, will be responsible for all clean-up due to spillage of any kind. The Contractor will be accountable for all cleanup costs and for all restoration costs required due to damage of VA property through neglect or accident.Water will be made available to the Contractor for dust control. Connection to the water system to be coordinated with the COR and will only be permitted with the use of an approved backflow preventer, no exceptions will be allowed.

DRAFT

The Contractor will be responsible for all cleanup due to spillage of any kind. The Contractor will be accountable for all cleanup costs and for all restoration costs required due to damage of VA property through neglect or accident. Cleanup and/or restoration will be accomplished to the satisfaction of the COR.

Contractor's employees shall operate equipment used in the performance of this contract in accordance with all applicable OSHA requirements, and the manufacturers recommended safety procedures.The Contractor will assume all responsibility for compliance with all Federal State and Municipal Laws, rules, and regulations governing the handling, transportation, and disposal of waste materials. Before commencing work the Contractor shall furnish to the Contracting Officer copies of all required licenses and permits. In addition for sweeping waste removed from the site, evidence must be submitted that all sites receiving waste possess the required permits and licenses to accept sweepings from the Contractor.

Frequency: Monthly in the third full week of each month (including weeks that contain Federal holidays). Invoices billed monthly.

Hours of Work: Work will be performed in evening hours between 4:30 PM and 11PM when streets and parking lots are most empty. Street sweeping services shall not be conducted on Federal holidays.

Reports: Upon completion of services each month the Contractor shall provide a report for the COR indicating the date and time of services, the amount of debris collected and the number of miles of streets and parking lots swept. Service reports must be signed by both service provider and COR at completion of work. An electronic version of same shall be sent to the COR.

Equipment List: Contractor provided equipment used to sweep streets shall be equipped, as a minimum, as follows:General Specifications:Measured sweeping path (with 36" side broom):Suction nozzle only - 35 in. (890 mm)Suction nozzle and one side broom - 52 in. (1320 mm)Suction nozzle and extension broom - 78 in. (1981 mm)Suction nozzle, extension, and one side broom - 95 in. (2413 mm)Dual suction nozzles, side brooms and extension broom - 144 in. (3658 mm)Blower Rating 20,000 CFM (562 m3/min.) @4000 RPM

Vacuum Nozzle and HosesNozzle Width 30 in. (762 mm) Pickup Area 174 in2 (1119 cm2)

Side BroomsDiameter28 in - 36 in diameterLeft and right mountedSpeed - ConstantMounting -Free floating trailing armMotion - Pneumatically inward/outward, raised/loweredTilt Adjustment - Inward/outward, forward/backward

Extension BroomDiameter 16 in. (406 mm) Length 54 in. (1372 mm) Speed - Constant Location - Center of sweeper

Debris Hopper

DRAFTVolumetric Capacity 8.0 yds3 (6.0 m3)Truckload capacity shall be plainly marked on sweeping vehicle/vehicles.

Spray Water SystemWater System Capacity - 300 gal. minimum Spray Nozzles:7 - inside each suction nozzle4 - at extension broom2 - at each side broom

38. EMERGENCY POWER GENERATORS (Equipment Repair Shop)

COR: Upon arrival to perform service, Contractor shall report to the Equipment Repair Shop Foreman, Bldg. 15, Room 6, Ext. 4280.

SOW: Provide all labor materials and equipment necessary to perform preventive maintenance on emergency generator equipment to maintain in first-class operating condition. JCAHO requires that following any major repairs made to an emergency power system, a 4-hour loadbank test must be performed.

Frequency: Monthly, Semi-Annual in months of October and May and Annually in May. Invoices billed monthly.


Reports: Contractor will provide a copy of all service reports to the COR. Report will include a list of all units completed as well as identified problems and/or deficiencies found. Service reports must be signed by both service provider and COR at completion of work. An electronic version of same shall be sent to the COR.

PM Procedures:

FMS14M - EMERGENCY GENERATOR – MONTHLY Check oil level and replenish as neededCheck alarms and make repairs as necessaryCheck battery condition and refill with distilled water as neededCheck and clean battery terminal connectionsCheck operation of battery charger Inspect equipment for any visible fluid leaks and makeRepairs as necessaryCheck annunciator panels for proper operation Replace any burnt out indicator lampsReport any problems or inspection failures to the COR

MONTHLY PM TESTING OF THE EMERGENCY GENERATOR SYSTEM: RUN GENERATORS UNDER LOAD

STEP 1.Pre-check the following items located in the emergency generator room.a. Check battery charging unitsb. Check batteries for corrosion, loose connections, plate water level, broken or cracked casing and missing battery capsc. Check engine crank case dip-stick for proper oil level. Check radiator coolant for proper leveld. Check engine and piping for oil, water and fuel leakage

DRAFTe. Check control panel indicator lights, and verify that control switches are in automatic positionf. Check fuel tank level, fuel pumps, and fuel linesg. Perform monthly leak test on all UST (underground storage tanks)h. Insure all main circuit breakers in the electrical panel are closed. STEP 2. Notification

a. Immediately prior to the test, the craftsman performing the test will verify that there are NO on-going life sustaining activities requiring continuous electrical service

b. Inform appropriate fire reporting sources of power change over STEP 3. Equipment Shutdown: Turn off appropriate equipment as needed. STEP 4. Test Generators: To test Automatic Transfer Switch (ATS) system, activate remote test switch on emergency generator control panel from AUTO position to TEST position. A change of light from green to red will indicate a transfer of power from normal to emergency. Testing ATS selected is to be rotated monthly to utilize all transfer switches.

Following is a list of Automatic Transfer Switches:

12 Bldg Fire House 1 switch141 Bldg 1 switch10 building 1 switch143 Bldg 4 switches53 Bldg 2 switches54 Bldg 4 switches57 Bldg 2 switches14 Bldg Boiler Plant 3 switches13 Bldg Warehouse 1 switch136 Bldg Chiller Plant 1 switch1 Bldg 5 switches3 Bldg 3 switches4 Bldg 2 switches7 Bldg 2 switches8 Bldg 2 switches9 Bldg 2 switches2 Bldg 2 switches135 bldg. 3 switches136 bldg. 14 switches

STEP 5. Check the following areas and reset equipment before transferring back to normal power: Equipment in the Pharmacy, Directors' Suite, and in the Laboratory is to be checked. STEP 6. Any generator that does not reach minimum of 30% name plate load rating is to be reported to the COR. Annual load bank testing will be required of any generator that does not meet this requirement.

STEP 7. Transfer back to Normal Power a. Reverse procedure in STEP 4a.

DRAFTSTEP 8. Areas to be checked and equipment to be reset after transferring from Emergency back to Normal Power: (Due to sensitivity of the following areas, equipment located in the Pharmacy, Directors' Suite and in the Laboratory of Bldg.’s 1 and 3 are to be double-checked to assure they remain in operation.) COR to be notified of any negative findings. STEP 9. Notify the following personnel when system is returned to Normal Power: COR, Electric Shop Foreman, and Chief of M&R. STEP 10. Note any discrepancy in the test and report immediately to the COR. FUEL TANK MONITOR-M - FUEL TANK MONITOR MONTHLYCheck for any alarms If alarms are present-take immediate corrective actionCheck sump and manway for water and condition for eleven 11 in-ground and two 2 con-vault fuel tanks.

FMS14 S-A – EMERGENCY GENERATOR FUEL SYSTEMS - SEMI-ANNUAL Fuel quality testing must be done from the day tank and the underground storage tank (UST). Records of sampling will be maintained at the equipment repair shop by the COR.

FMS14A - EMERGENCY GENERATOR - ANNUAL Change engine oil and oil filters.Clean all batteries and terminals. Check coolant system, fuel system and lubrication system for leaks – adding conditioner and coolant if necessary.Change fuel filters.Change air cleaner element.Check turbo end-play.Check oil level at governor.Clean engine crankcase breather.Check and adjust all linkages.Check all alarms and shutdown devices.Clean engine and wipe down. Check all connections in control panels and generator.Clean all circuit boards and contactors with contact cleaner.Drain condensation from day tank.Clean magnetic pickup on flywheel.Exercise main circuit breaker. Megger generator windings and report findings to CORPerform Loadbank Testing of all generators to meet JCAHO / NFPA 99 Requirements. Generators at Lyons Campus requiring loadbanking are:Bldg. 2/9 369 KVABldg. 3/4 875 KVABldg. 7/8 281 KVABldg. 10 425 KVABldg. 13/14 456 KVABldg. 53 288 KVABldg. 54 569 KVABldg. 57 375 KVABldg. 136-1 2000 KVABldg. 136-2 2000 KVA

DRAFT

Annual load bank testing will be required of any generator that does not meet the 30% minimum nameplate loading rating at time of monthly service..

TRANSFER SWITCH MAINTENANCE – ANNUAL

A. GENERAL INFORMATION

1. Service of Transfer Switches. Scope of Work: Contractor shall provide all resources necessary to accomplish the deliverables described in this statement of work (sow), except as may otherwise be specified. Work shall include all required labor and materials to perform maintenance, cleaning and calibration according to NFPA, VA and Manufactures standards and specifications.

2. Background: Devices shall be included as follows: 54 transfer switches throughout the Campus of various voltages ranging from 208, 480 and 4160. Amperage ranges from 30 to 1600.

A. The current procedure is as follows:

1. Postmaster message to go out informing staff of transfer switch maintenance.2. Electric Shop to provide extension cords to change from red outlets to white outlets as all red outlets will not work during maintenance.3. Isolate Emergency Generator using LOTO procedures to prevent generator from accidently starting.4. Call all elevators to basement or ground floor and hold so no one gets stuck on one when power is shut off.5. Open breaker feeding switch use LOTO procedure for this operation to secure switch.6. Unlock cabinet and verify there is no power on normal and emergency feeds.7. Remove arc-flash guards and covers.8. Check all wire connections, ensure all screws, nut and bolts are tight.9. Check all lugs to ensure correct torque specs.10. Visibly inspect for burns, hot spots, discoloration and or physical damage.11. Lubricate all moving assemblies, ensure smooth operation.12. Clean inside of cabinet.13. Replace arc-flash guards and covers14. Cycle between emergency and normal to ensure there is no binding.15. Leave switch in emergency position.16. Close breaker and ensure switch returns to normal position.17. Close and lock cabinet.18. Move on to next switch using same procedure.19. When all switches for that Building have been completed, return emergency generator to auto status and collect extension cords.

B. After all servicing has been completed, provide COR with list of findings and or recommendations.

FUEL TANK MONITOR-A REF: VEEDER ROOT TLS-350 MANUAL - FUEL TANK MONITOR ANNUAL Check for any alarms.Clean exterior with a soft cloth dampened with a solution of water and mild detergent.Vacuum dust from inside the chassisOil lock mechanism and hinges as requiredInspect wiring to make certain it is in good condition and all terminals are tightReplace back-up battery.

DRAFTComplete annual certification on the thirteen (13) veeder roots to include all sensors and alarms.

FMS14Ax2 - EMERGENCY GENERATOR x2 ANNUAL Drain and flush engine cooling system with fresh water and engine coolant cleaner. Change all coolant hoses.Test engine thermostats for proper operation.Change engine coolant and add conditioner to new coolant.Change all v-beltsChange fuel line hoses on generator and day tankChange day tank inlet fuel filter.

FMS14 TRIENNIAL - EMERGENCY GENERATOR To be scheduled with the COR to coordinate with triennial switchgear testing.

All emergency generators must be run under building load for a minimum of 4 hours every 36 months. All parameters must be monitored and recorded hourly and a detailed report submitted to the COR.


Equipment List:

GENERATOR MFR KW VOLTAGE1 Caterpillar 295 2082/9 Caterpillar 295 2083/4 Caterpillar 700 4807/8 Caterpillar 225 20810 Kohler/Detroit 350 20813/14 Caterpillar 365 20853 Caterpillar 230 20854 Caterpillar 455 20857 Caterpillar 406 208135 Caterpillar 800 480141 Caterpillar 116 480143 Caterpillar 750 480136G1 Caterpillar 2000 480136G2 Caterpillar 2000 480

39. PATIENT LIFTS (Equipment Repair Shop)


Scope: The Contractor shall furnish all labor, materials, tools, equipment and supervision of a certified-licensed technician to perform annual preventive maintenance for one ceiling-mounted/wall-mounted patient safety lifts and Maxi Sky Scale for Track Lift (equipment population currently at 127 units for base year performance period). The Contractor will provide one annual preventive maintenance inspection and 200 callbacks overall to include parts/installation.

DRAFTFrequency: Annually in May. Invoices billed in June.


Reports: Contractor will provide a copy of annual service report to the COR along with completed Patient Safety Alert forms provided by COR. Report will include a list of all units completed as well as identified problems and/or deficiencies found. Contractor to provide service reports for repair responses throughout the year to include status of repair (i.e. parts on order; awaiting price quote; estimated date of repair; repair complete, etc.). All service reports must be signed by both service provider and COR at completion of work. An electronic version of same shall be sent to the COR.PM Procedures:

ANNUAL INSPECTION Annual completion of Load/Deflection Test on all ceiling mounted patient safety lifts and all Maxi-Sky for Track Lift as per government Patient Safety Alert AL14-07 to include completion of all necessary forms provided by COR.

Inspect frame interlocks and hardware for service ability and missing parts Inspect cassette gears for wear Inspect connecting joints for proper attachment (cassette trolley and spreader bar) Verify that the emergency brake on the drum is turning freely Verify performance of emergency devices Inspect and torque track end stoppers Inspect visibility of bracket locking device Inspect rail joints and centering of spring pins Inspect/verify centering of rails Verity serviceability of any installed accessories (turntables and/or exchangers) Verify placement of installed fixed components Verify proper voltage output from fixed battery charger and continuous chargers Inspect complete length of lift strap for wear Inspect slings for wear Verify correct calibration of installed weight measurement devices (scales) Load test batteries Diagnose and correct system issues Upon completion of any repairs, a complete function check will be performed to ensure proper operation,

serviceability and safety of use. EVERY 2ND YEAR – DURING SCHEDULED ANNUAL INSPECTION Perform complete annual inspection above Change lift strap Replace system batteries as per patient safety lift instructional manual.

Repair Procedures: Respond to callback and place equipment in first-class operating condition based on pm parameters above. Contractor will provide all parts and materials for callback repairs.

Equipment List: Current equipment list to be provided by COR.

40. ICE MACHINES (HVAC Shop)

COR: Upon arrival to perform service, Contractor shall report to the HVAC Shop Foreman, Bldg. 136, Ext. 4845.

Scope: Provide all labor, materials and equipment necessary to perform quarterly preventive maintenance to maintain ice machines in first-class operating condition. Contractor to provide all parts needed.

DRAFT

Contractor qualifications: Minimum 2 years’ experience in trade.


Hours of Work: All work to be performed during the hours of 8:00 AM to 4:00 PM Monday thru Friday excluding Federal Holidays.

a) Reports: Contractor will provide a copy of service report to the COR. Report will include a list of all units completed as well as identified problems and/or deficiencies found. Service reports must be signed by both service provider and COR at completion of work. An electronic version of same shall be sent to the COR.

PM Procedures:

a) Prior to cleaning procedure, prepare one gallon of cleaning solution as prescribed by manufactures recommendations.

b) Shut off ice machine water supply valve: Allow machine to run until it trips on low pressure switch. This will clear existing water in reservoir and evaporator.

c) Remove water reservoir cover and pour solution into reservoir until assembly is filled, and allow solution to remain in evaporator and float chamber for 15 minutes.

d) After 15 minutes, reset pressure switch and continue to operate ice machine by continuing to add solution to reservoir until solution has been completely used. Allow ice machine to operate for 10 minutes to allow solution to circulate.

e) When last of solution is used, turn on water supply and flush with fresh water for 5 minutes.

f) Remove storage bin and choke assembly and thoroughly clean using ice machine cleaner. Wipe down the entire machine and wipe dry.

g) Replace clean components and let machine operate for at least 15 minutes to flush rest of solution from system. Check ice for the lack of an alkaline taste.

h) Perform full OEM Sanitizing Pro

i) Cleaning is now complete and the ice machine is now ready for normal operation.


Equipment List: There are approximately 25 units located throughout the Lyons Campus. See list below.

Building # Room #2 1144 Walk-In5A South 1206 Café

DRAFT7 1337 23353 W10953 W20954 Dining Room54 3357 134135 1C123135 1B123135 2C123135 2B123135 1A117143 S113 Retherm Room143 E103 Kitchen143 N201C143 S203143 E201A143 E209143 W301143 E301A143 N301A

41. KITCHEN RETHERM UNITS (HVAC Shop)COR: Upon arrival to perform service, Contractor shall report to the HVAC Shop Foreman, Bldg. 136, Ext. 4845.

Scope: Provide all labor, materials and equipment necessary to provide full maintenance and repair services, for all indoor and outdoor units, including emergency services, to maintain Aladdin Retherm System including, but not limited to, all compressors, contactors, condensers, evaporators, heating elements, electronics, refrigerant lines and gaskets. The food transport trucks are not covered under this contract.

Each unit is to be tested in accordance with manufacturer’s specifications.

Frequency: Quarterly preventive maintenance in the months of October, January, April and July plus on-call as-needed for repairs. Invoices billed in the months of November, February, May and August. Emergency repairs are on an as-needed, on-call basis.

Hours of Work: All work to be performed Monday thru Friday 7:30 AM to 4:00 PM excluding Federal Holidays

Reports: Contractor will provide a copy of service report to the COR. Report will include a summary of work performed to include parts and materials used. Service reports must be signed by both service provider and COR at completion of work. An electronic version of same shall be sent to the COR.

PM Procedures: Contractor shall conduct quarterly inspection of all units and verify that they are operating to manufacturers specifications. Clean evaporator and condenser coils. Check refrigerant pressures and charge with refrigerant as necessary.

DRAFTRepair Procedures: Repair response time is within 24-hours following notification. Contractor to respond to callback and place equipment in first-class operating condition based on manufacturer’s specifications for proper operation. Contractor will provide all parts and materials for callback repairs.

Equipment List: Equipment is located at the VANJHCS Lyons Campus, in Buildings 2, 54, 135 and 143.Building 2 has 3 double unit compressors.Building 54 has 2 double unit compressors.Building 135 has 2 double unit compressors and 2 triple unit compressors.Building 143 has 2 triple unit compressors and 1 double unit compressors.

DESCRIPTION MODEL # SERIAL #Cart, 24 capacity CR3C24 CR3C24E08655Cart, 24 capacity CR3C24 CR3C24E08656Cart, 24 capacity CR3C24 CR3C24E08657Cart, 24 capacity CR3C24 CR3C24E08658Cart, 24 capacity CR3C24 CR3C24E08659Cart, 24 capacity CR3C24 CR3C24E08660Cart, 24 capacity CR3C24 CR3C24E08661Cart, 24 capacity CR3C24 CR3C24F08680Cart, 24 capacity CR3C24 CR3C24F08681Cart, 24 capacity CR3C24 CR3C24F08682Cart, 24 capacity CR3C24 CR3C24F08683Cart, 24 capacity CR3C24 CR3C24F08684Cart, 24 capacity CR3C24 CR3C24F08685Cart, 24 capacity CR3C24 CR3C24F08686

42. UNINTERRUPTABLE POWER SUPPLY MAINTENANCE (Electric Shop)

COR: Upon arrival to perform service, Contractor shall report to the Electric Shop Foreman, Bldg. 13, Room 4A, Ext. 4270.

SCOPE: Provide all labor, materials and equipment necessary to perform annual preventive maintenance of UPS. All work must be completed prior to the next normal business day. The Contractor shall propose a timely schedule to meet the facilities needs and requirements to be approved by the COR prior to any work commencing.

Frequency: Annually in July. Invoices billed in the month of August.


Reports: Contractor will provide a copy of service report to the COR. Report will include a list of all units completed as well as identified problems and/or deficiencies found. Service reports must be signed by both service provider and COR at completion of work. An electronic version of same shall be sent to the COR.

PM Procedures: Perform annual testing, maintenance, cleaning and calibration of UPS according to NFPA, VA and Manufacturers standards and specifications.

Repair Procedures: None

DRAFTEquipment List: All equipment is located in Bldg. 10. Devices shall be included as follows.

Power ModuleAncillary devicesPDU/PDR/RPP/STSSealed Battery System and Non-Eaton equipment (MVS)Eaton UPSEaton DCEaton PDU/PDR/RPP/STS and Non Eaton Equipment (MVS)

43. DIRECT DIGITAL CONTROLS (HVAC Shop)


Scope: Provide a service technician for three days per week, eight hours per day for maintenance of the Distech Control ATC (Automatic Temperature Control) systems, including calibration and diagnostic inspections when required.

a) This agreement provides 24 hours (annually) of computerized remote diagnostics, with unlimited customer telephone calls to Contractor Service Department during normal working hours.

b) VANJHCS will maintain necessary on-line equipment to enable the Contractor’s service office to remotely access the ATC system via regular voice grade lines. The VANJHCS will provide and pay for the cost of a voice grade direct dial phone line and a Contractor approved modem, in a mutually agreed upon location. Contractor will not be allowed to connect to any VA network to accomplish this requirement.

c) This agreement provides PRIORITY SERVICE. Contractor will respond to the Owner’s request for emergency service before providing service to a non-Service Contract request.

d) Additional services that are not part of this Agreement shall be billed at the prevailing labor and material rates.

e) SOFTWARE PROTECTION: Contractor will upgrade and backup hard drive for workstation database on semi-annual basis. If a memory loss occurs, Contractor will reload the database from the backup copy.

f) SOFTWARE UPGRADES: Contractor will install and test all Distech and CSI software upgrades onto the ATC system. This will be performed each time the manufacturer issues upgraded software. This does not include new software products developed during this Service Agreement period.

Contractor Experience

Contractor must have a minimum of three (3) years working experience with all equipment listed above and a minimum of three (3) years in the Electrical trade at a journeyman’s level. Service persons must retain the following:

Factory Training Certificate Distech Controls – Easy Controls System, application specific controllers and LonWatcher/Lon Display.

C.S.I. Inet 7 Echelon Corporation – Lonworks Network Design. OSHA 30 Hour Safety Training Card.

GENERAL TERMS AND CONDITIONS

DRAFTFor the duration of the contract Contractor shall retain a factory direct status with Distech Controls and provide factory support and training upon request. Note: Factory training will be an additional cost not covered under this contract. Contractor shall provide 24-hour emergency phone number and shall provide an average callback response time of two (2) hours during other than normal working hours and weekends. A thirty (30) minute response time shall be provided during normal working hours.

Any modifications or repairs that can affect the performance of the emergency power system are required to be load bank tested after these repairs in accordance with JCAHO Requirements.

All equipment service must follow original manufacturer’s recommendations.

All labor and materials will include a one-year warranty.

Frequency: Three days per week, eight hours per day. Invoices billed monthly at a fixed hourly rate.


Reports: A written report of findings and recommendations following each visit or remote inspection will be forwarded to the COR. Annual control system history review and system improvement recommendations will be presented to the COR. Service reports must be signed by both service provider and COR at completion of work. An electronic version of same shall be sent to the COR.

The Contractor will provide weekly negative pressure trending reports for all areas of Supply Processing and Distribution (SPD), 6 areas and 8 Clinical areas in Building 3.

The Contractor will supply an annual report of all Negative Pressure Trending.

PM Procedures:

Contractor will verify all software algorithms at the operator’s workstation on a semi-annual basis. Contractor will inspect temperature control system components for proper operation.

Contractor will perform preventative maintenance tasks on equipment and controls listed above in accordance with the guidelines issued by the equipment and software manufacturers.

OPERATIONAL INSPECTIONS

In order to insure the proper operation of the ATC systems, software and equipment, the following tasks will be performed semi-annually:

a. Verify software algorithms.b. Diagnose system problems.c. Inspect automation equipment for proper operation.d. Calibrate system hardware and equipment.e. Test power supply voltages and power regulating components.f. Check wire terminations.g. Identify and report system maintenance needs.

DRAFTRepair Procedures: Respond to callback for emergency repairs and restore equipment to first-class operating condition.

Equipment List: The following equipment is located throughout VANJHCS Lyons Campus

Automatic Temperature Control Systems (ATC’s)

Primary ATC System: Distech Controls, Software Lonwatcher and Lon Display /LNS V3.21. Second ATC System: C.S.I. (Control System International) Software Inet/2000 and CSI Inet 7 All temperature, humidity pressure and flow sensors programmable valve and damper actuators.

Variable Frequency Drives (VFD’s)

General Electric Fusi Drives Square D Drive Systems-Iomega and Altivar

Networking

Fiber Optic Cables, switches and Hubs. Cad 5 switches, hubs and media converters. Echelon FT10 and TP1250 Routers Loytec L-Switches Multi port Lon Routers CSI Net Plus Routers Lantastic Converters and Routers for Northern System

44. SLUDGE MANAGEMENT (Plant Operations)

COR: Upon arrival to perform service, Contractor shall report to the Plant Operations Foreman, Bldg. 14 Boiler Plant, Ext. 4281.

Scope: Provide all labor, materials, and equipment necessary to provide sludge management services. Work to include vacuum truck removal and transport of liquid sludge from the extended aeration wastewater treatment plant to a fully permitted sludge processing/treatment plant.

Frequency: Two days per week (Tuesday and Thursday). Invoices billed monthly based on a unit price of per gallon for amount of gallons hauled.

Hours of Work: Work to be performed between the hours of 8:00 AM and 4:00 PM, Tuesday, Wednesday and Thursday.

Reports: Contractor will provide a copy of service report to the COR. Report will include a manifest document showing date, time started, time finished, amount of gallons hauled. Service reports must be signed by both service provider and COR at completion of work. An electronic version of same shall be sent to the COR.

PM Procedures:

Contractor will pick up approximately 8000 gallons of sludge every Tuesday, and Thursday for the duration of this contract including Federal Holidays. Additional pickups may be required due to plant operating conditions.

Equipment used to pick up sludge must be capable of measuring and reporting the number of gallons removed. Truckload capacity shall be plainly marked on transport vehicles.

DRAFTContractors' vehicles shall be in compliance with all laws, rules, regulations, and ordinances and shall possess all necessary permits and licenses. Vehicles shall be routed through major thoroughfares whenever possible, and shall not be routed through residential areas immediately adjacent to the Lyons Campus.

All sludge transported shall be by properly registered trucks. All vehicles shall be clean and shall be properly registered with the State Department of Motor Vehicles, the Board of Public Utilities, and the NJ Dept. of Environmental Protection. If sludge is to be transported out of the State of New Jersey vehicles shall be in compliance with all regulations pertinent to the area.

The Contractor, to the satisfaction of the VANJHCS Facility Management Service, will be responsible for all cleanup due to spillage of any kind. The Contractor will be accountable for all cleanup costs and for all restoration costs required due to damage of VA property through neglect or accident.

Evidence of Insurance Coverage: Before commencing work under this contract, the Contractor shall furnish proof of insurance to the Contracting Officer indicating coverage as outlined in the insurance clause (FAR 52.228-5) has been obtained and may not be cancelled or changed unless thirty (30) days advance notice is provided to the Contracting Officer.

Compliance with Regulations: The Contractor will assume all responsibility for compliance with all Federal, State, and Municipal Laws, rules, and regulations governing the handling, transportation, and disposal of liquid sludge. Before commencing work the Contractor shall furnish copies of all required licenses and permits. In addition, evidence must be submitted that all receiving sites possess the required permits and licenses to accept treated sludge from the Contractor.

Repair Procedures: NA

Equipment List: NA

45. ANTI-SCALD DEVICES (Plumbing Shop)

COR: Upon arrival to perform service, Contractor shall report to the Plumbing Shop Foreman, Bldg. 13, Room 6, Ext. 4272.

Scope: Provide all labor, material and equipment necessary for preventive maintenance of anti-scald devices. Contractor is required to stock complete inventory of replacement parts and complete units for replacement. All parts including miscellaneous materials to return access panels back to original condition shall be supplied by the Contractor.

Contractor qualifications: Minimum 2 years’ experience in trade.

Frequency: Semi-Annual in the months of February and August. Invoices billed in months of March and September.

Hours of Work: Work to be performed between the hours of 8:00 AM to 4:00 PM, Monday thru Friday excluding Federal Holidays.


PM Procedures: Check the performance of the valve, dissemble the valve (per Manufacturer’s instructions) and inspect the internal parts. Make certain the moving parts operate freely and that no foreign deposit has collected on any of the internal parts of the valve. If the valve operates properly and there is no evidence of any deposit, reassemble the valve,

DRAFTrecheck and if necessary reset high temperature limit (per Warning tag). Ideal temperature range is 107-degrees to 109-degrees Fahrenheit.

Repair Procedures: If there is evidence of inconsistent performance or of any deposit on the internal parts, clean the valve thoroughly (per the Manufacturer’s instructions), replace parts if necessary, reassemble the valve and make certain it is functioning properly. Recheck and if necessary reset the high temperature limit stop (per Warning tag).

Equipment List: Location of equipment covered under contract: Building 143, Wards C-North, C-West and B-West

All units are Model RMM433ASCO and manufactured by Powers:

LOCATION LOCATION LOCATION LOCATIONW211A-143-LY W223A-143-LY W321A-143-LY N315A-143-LYW213A-143-LY W225A-143-LY W322A-143-LY N316A-143-LYW207A-143-67 W227A-143-LY W330-143-LY N318A-143-LYW214A-143-LY N205A-143-LY W330-143-LY N320B-143-LYW215A-143-LY N207A-143-LY W330-143-LY N321-143-LYW205A-143-LY W311A-143-LY W323A-143-LY N324A-143-LYW216A-143-LY W313A-143-LY W325A-143-LY N338-143-LYW217B-143-LY W307A-143-LY W327A-143-LY N338-143-LYW221A-143-LY W314A-143-LY N305A-143-LY N338-143-LYW222A-143-LY W315A-143-LY N307A-143-LY N329A-143-LYW230-143-LY W305A-143-LY N312A-143-LY N330A-143-LYW230-143-LY W316A-143-LY N314A-143-LY N331A-143-LYW230-143-LY W217B-143-LY

46. WASTEWATER PLANT LAB ANALYSIS (Plant Operations)

COR: Upon arrival to perform service, Contractor shall report to the Plant Operations Foreman, Bldg. 14, Ext. 4281.

Scope: Provide all labor, materials and equipment necessary to perform on-site collection of samples for lab analysis at the Wastewater Treatment Plant. All work to be completed in accordance with New Jersey Department of Environmental Protection (NJDEP) rules and regulations with regard to lab analysis of wastewater samples. The Wastewater Treatment Plant at the Lyons Campus has the capacity of 1,000,000 gallon per day.

Contractor shall submit a written detailed description of the methodology to be used in conducting the tests, including equipment; retention time of wastewater in the treatment plant collection method of representative effluent sample and name source of test organisms.

Additionally, a schematic diagram will be provided by the Contractor depicting the location where the effluent samples will be collected (the diagram can be hand drawn without regard to scale.)

Frequency: See attached Test Schedule. Invoices billed monthly based on tests performed.

Hours of Work: Work can be performed between the hours of 8:00 AM to 3:30 PM, seven days per week.

Reports: Contractor prepares the reports and submits to COR who will review, certify and forward to New Jersey DEP. Completion of NJDEP Surface Water Discharge Monitoring Report Submittal Forms for all tests is done by the VA Plant

DRAFTOperations Supervisor and is not the responsibility of the Contractor. Service reports must be signed by both service provider and COR at completion of work. An electronic version of same shall be sent to the COR.

PM Procedures: See attached Test Schedule


Equipment List: See attached Test Schedule

47. ANNUAL SWITCHGEAR TESTING & MAINTENANCE (Electric Shop)


Scope: Provide all labor, materials and equipment necessary to perform annual testing, maintenance, cleaning, lubrication, adjustments and calibration according to NFPA, VA and Manufacturers standards and specifications.

Frequency: Annually in the month June. Invoices billed in the month of July.

Hours of Work: All work to be performed during normal the hours as specified in the equipment listings below as arranged in advance with the COR.

Work to be accomplished on off duty hours, nights or weekends for Buildings 1; 2; 3; 4; 6; 7; 11; 54; 57 and 136

Work to be accomplished on during normal working days and hours for Buildings 5; 8; 9; 10; 13; 14; 15; 53; 135 – 480 volts; 135 – 13KV; 135 MCC A, B&C; 143.


PM Procedures: Devices shall be included as follows: All switchgear components inside the designated buildings are to be maintained according to all required testing and calibration standards. All work must be coordinated through the COR. All hours worked will be subject to medical center’s operations and scheduling. All work must be completed prior to the next normal business day. The Contractor shall propose a timely schedule to meet the facilities needs and requirements to be approved prior to any work commencement.

Repair Procedures: None

Equipment List:

Switchgear Maintenance equipment is as follows:Work to be accomplished on off duty hours, nights or weekends.Buildings 1; 2; 3; 4; 6; 7; 11; 54; 57 and 136Work to be accomplished on during normal working days and hours.Buildings 5; 8; 9; 10; 13; 14; 15; 53; 135 – 480 volts; 135 – 13KV; 135 MCC A, B&C; 143.

DRAFT48. ACCESS CONTROLS (Equipment Repair Shop)


Scope: Provide parts and labor for the maintenance and repair of Physical Access Controls equipment listed below. Contractor shall provide 24-hour emergency phone number and shall provide an average callback response time of two (2) hours for emergency repairs.

PARTS NOTE: Contractor is required under this agreement to provide all parts that do not exceed a purchase cost of $1,500.00. Those items in excess of the $1,500.00 threshold should be identified to the COR for procurement by the VA.

For the duration of the contract Contractor shall retain a factory direct status with Honeywell, Dedicated Micros PACS System and provide factory support and training upon request. Note: Factory training will be an additional cost not covered under this contract.

Frequency: On-call, as needed. Invoices billed based on an hourly rate of parts and labor. This is an estimated contract based on a per-hour cost for testing, repair, replacement or installation and programming of equipment/systems listed below including callback repairs. Labor hours estimated amount of 100 hours per month for bidding purposes. Contractor shall perform networking repairs as needed to maintain systems in first-class operating condition.

Hours of Work: Routine/non-urgent repairs to be performed during hours of 8:00 AM to 4:00 PM, Monday thru Friday. Emergency/urgent repairs are to be coordinated and scheduled with COR and can be performed 24/7.


PM Procedures: N/A

Repair Procedures: Respond to callback and place equipment in first-class operating condition based manufacturer’s specifications. COR to provide all parts and materials.

Equipment List: Physical Access Controls

Approximately 20 Buildings being served by PACS Approximately 150 Doors being serviced by PACS Approximately 45 PACS Panels in place PACS Main computer server PACS Network and media converters PACS fiber optic network Distech Controls EC-ACC Access Controllers Northern Computers N1000 Series Controllers Northern Pro-2200 Norther NX1 Software Dedicated Micros Biometric Readers Key-Keeper Lockbox in CDC Electric Strikes Magnetic Locks Data Entry

DRAFT Training

49. SECURITY EQUIPMENT MAINTENANCE (Electric Shop)

COR: Upon arrival to perform service, Contractor shall report to the Electric Shop Foreman, Bldg. 13, Room 4A, Ext. 4270. Contractor can/should accept service calls from the following: The COR, Chief, M&R Section, Assistant Chief of FMS Operations and Facility Manager – Lyons Campus

Scope: Provide labor only for the maintenance and repair of Security equipment listed below. Contractor shall provide 24-hour emergency phone number and shall provide an average callback response time of two (2) hours for emergency repairs.

For the duration of the contract Contractor shall retain a factory direct status with Ademco and Sigma-Guard Wander Prevention System and provide factory support and training upon request. Note: Factory training will be an additional cost not covered under this contract.

Frequency: On-call, as needed. Invoices billed based on an hourly rate of parts and labor for testing, repair, replacement or installation and programming of equipment/systems listed below including callback repairs. Labor estimated hours are 100 hours per month for callbacks for bidding purposes. Contractor shall perform networking repairs as needed to maintain systems in first-class operating condition.

Hours of Work: Routine/non-urgent repairs to be performed during hours of 8:00 AM to 4:00 PM, Monday thru Friday. Emergency/urgent repairs can be performed 24/7.


PM Procedures: N/A

Repair Procedures: Respond to callback and place equipment in first-class operating condition based on manufacturer’s specifications. COR to provide all parts and materials.

Equipment List: Security

Ademco Vista -50P Alarm Control Panels Ademco Panic Alarms throughout facility Ademco 581 Central Station Receiver Sigma-Guard Wander Prevention System Software Micro key Software for Central Station

50. CCTV EQUIPMENT MAINTENANCE (Equipment Repair Shop)


Scope: Provide parts and labor for the maintenance and repair of CCTV equipment listed below. Contractor shall provide 24-hour emergency phone number and shall provide an average callback response time of two (2) hours for emergency repairs.

DRAFTPARTS NOTE: Contractor is required under this agreement to provide all parts that do not exceed a purchase cost of $1,500.00. Those items in excess of the $1,500.00 threshold should be identified to the COR for procurement by the VA.

For the duration of the contract Contractor shall retain a factory direct status with DM View software and provide factory support and training upon request. Note: Factory training will be an additional cost not covered under this contract.

Frequency: On-call, as needed. Invoices billed based on an hourly rate of parts and labor. This is an estimated contract based on a per-hour cost for testing, repair, replacement or installation and programming of equipment/systems listed below including callback repairs. Labor hours estimated amount of 100 hours per month for bidding purposes. Contractor shall perform networking repairs as needed to maintain systems in first-class operating condition.

Hours of Work: Routine/non-urgent repairs to be performed during hours of 8:00 AM to 4:00 PM, Monday thru Friday. Emergency/urgent repairs can be performed 24/7.


PM Procedures: N/A

Repair Procedures: Respond to callback and place equipment in first-class operating condition based on manufacturer’s specifications. COR to provide all parts and materials.

Equipment List: CCTV’s

Dedicated Micros Digital Video Recorders as well as other DVR’s installed on various contracts. Sony, Samsung and all other installed cameras (approximately 260 units) All installed monitors including 8 in Bldg. 1 CDC and several other stand-alone monitors throughout the facility. Pelco Pan/Tilt and Zoom Housings

51. WATER SYSTEMS TREATMENT (Chief Operations)


Scope: Provide all labor, materials, water treatment chemicals and equipment needed for performing preventive maintenance service on the open recirculating and closed water systems (including hot water loops, chilled water loops and main chilled water loop) throughout the campus.

Frequency: As needed per services described below. Invoices billed monthly


Reports: Service reports must be signed by both service provider and COR at completion of work. An electronic version of same shall be sent to the COR. A written report shall be discussed with appropriate supervisory and management personnel at the end of each visit. The report shall contain the test data, inventories, meter readings and a discussion of condition of conditions at the time. Also, any recommendations to improve the program shall be included in the report. A review of the program's progress shall be presented to management monthly. In addition, a formal review shall be presented quarterly. All correspondence and all service reports shall be sent to the VA consultant upon completion

DRAFTPM Procedures: The following services are required, but the Contractor is not limited to only these services. All information requested on the specification submittal form must be included for the proposal to be considered. If other services are available at additional charge, or if there are any other comments, please attach extra pages as required.

Standard ServicesWater Analysis

SystemAnalytical Tests

THard

CaHard

MAlk Cond pH Sulfite Scale

InhibCorr Inhib

TotCl2

Azole TotFe Cu Anaerobic

BacteriaAerobicBacteria

City v v v v v

Softener v v

Condensate v v v

Boiler Feedwater v v

Boiler v v v m v

Towers v v v v v q an an v

Main Chill v v v an an an q m

Chill, Hot, DT m m m an an an an an

v = each bi-weekly visit; m = monthly; q = quarterly; an = as needed

Each tower system will be tested twice a month during the operating. The complete analyses for the towers and makeup shall be run once each month on each tower system. The main chill loop shall be tested each visit. Other closed systems will be tested monthly until the proper residual is maintained and quarterly thereafter.

Corrosion Studies - Corrosion studies support a valid evaluation of system performance. Carbon steel and copper coupons will be used on each system. Studies shall be twice a year on the towers and main chill loop and once a year on the other systems

Biological Studies - All cooling and chill systems shall be tested for biological control. The total count shall be performed on the towers and the main chill loops on a monthly basis or more frequently as needed. Anaerobic bacteria tests shall be performed quarterly on the Main chill system. Other closed systems shall be tested as needed if conditions indicate a biological control problem. The primary biocide shall be an oxidizing biocide. The secondary biocide shall be a non-oxidizing biocide.

Test Equipment - The Contractor shall supply all equipment and reagents required to perform tests to control the programs.

Feed and Control Equipment: All feed and control equipment for cooling towers will be maintained and calibrated by the Contractor. This includes parts and labor. The Contractor will be responsible for all repairs to all piping for the controllers between the shutoff valves on the circulating system. All chemical feed piping will be replaced or repaired by the Contractor as needed. The Contractor will be responsible for reporting the need for equipment replacement when it can no longer be repaired.

DRAFT

Chemical Delivery and Storage: The Contractor must ensure that a sufficient stock of chemicals is always on hand at each location where chemical is used. It is the responsibility of the Contractor to notify management when stock is getting low so that it can be ordered. Chemical shall be delivered in bulk or drums to the point of use. Maximum storage of chemical shall be six months. The Contractor shall also supply containment for the chemicals. The Contractor must pick up all empty containers. VA personnel will not handle chemicals.

Training - Safety training for both management and operating personnel is required. A manual containing theory on water treatment, testing and control procedures, product data sheets and emergency procedures shall be provided. Training will be repeated periodically as needed for new employees or when changes are made in the treatment program. Records of training shall be maintained on site.

Inspection - The Contractor shall be present for inspection of equipment as it becomes available.

Compliance - The Contractor will comply with all regulations pertaining to the sale and application of chemicals. These include EPA, NIOSH, etc. In addition MSD's will be provided for each location where chemicals are contained as well as an office copy for each site.

Other - As required: assistance from Contractor technical staff, deposit analysis, etc. An additional representative from the Contractor should be familiar with the programs and systems at LYONS in case he is required to fill in. A representative of the Contractor should be available within twenty-four hours in case of emergency. If the chemical program is changed based on Contractor recommendations, then the Contractor shall repossess all unused chemical and credit the return to The VA.

CONTRACTOR QUALIFICATIONS Experience – The contractor or subcontractor shall be an entity whose primary work function is water systems treatment that involves providing chemicals and technical services for boiler, cooling and closed water systems. A minimum of five years’ experience will be considered sufficient to demonstrate technical ability and sound business practice.

References - The Contractor shall supply the names and phone numbers of three references serviced by the local representative. In addition, the names and phone numbers of two facilities similar in size to the VA Medical Center are required.

Contractor Representative - The local representative shall have five years’ experience in the field of water treatment.

Local Backup - Another member of the Contractor's staff who is thoroughly familiar with the Plant must have the same qualifications. He shall visit the facilities at least four times a year to maintain a working knowledge of the systems. He will fill in whenever the primary contact is unable.

Laboratory Capabilities - The Contractor must maintain a laboratory for water, deposit, corrosion, microbiological, resin and metallurgical analysis. Laboratory reports shall be available within one week of the receipt of the sample.

Repair Procedures: N/AThe Goals of the program are:

Minimize corrosion, fouling and biological growth, thereby optimizing water and energy use and minimizing maintenance and equipment replacement.

Monitor program results and make appropriate recommendations. Train plant personnel on the implementation and control of the program. Utilize state of the art water treatment programs at a competitive price.

DRAFTThe VA is requesting a price to provide the chemicals and services outlined in LIST B. The quote will be for "full service." Full service means that all handling of chemicals, testing, dosage adjustment and pump and controller maintenance will be done by the Contractor. No testing or chemical handling will be performed by Chiller Plant personnel.

It is the responsibility of the Contractor to visit the facility and take whatever samples are necessary, gather data and ask any questions to assure themselves that they have sufficient knowledge of the systems so that an accurate bid can be submitted. It is also the responsibility of the Contractor to consider the variations in water quality, temperature and minor problems that occur during a treatment program. These should be factored into the bid. This document was written in very specific terms to clearly outline the required minimum services expected from the Contractor. Additionally, the Contractor must use all water treatment chemicals on-site at the beginning of the contract.

Equipment List:

TowersTons Volume gal

#1 1315 3500#2 700 2500 (Absorber)#3 1000 2500Bldg 135 315 1500Closed Systems

Volume gal

Main Chiller 110000

Bldg 135 100016 8007 10004 750143 90053 100054 100057 950Boiler Plant - 14

52. GREASE TRAPS (Plumbing Shop)

COR: Upon arrival to perform service, Contractor shall report to the Plumbing Shop Foreman, Bldg. 13, Room 6, Ext. 4272.

Scope: Provide all labor, materials and equipment necessary to perform Bio-System treatment and removal to maintain grease traps in kitchen areas.

Frequency: Monthly; Quarterly in the months of December, March, June and September; and Semi-Annually in the months of December and June. Invoices billed as noted in Equipment List below, monthly.

Hours of Work: Contractor to provide 24 hour advanced notice to COR prior to commencing work.

Reports: Service reports for the work performed are to be turned over to the COR. Reports must include the amount of substance removed from the pits for both Building 6 and 54. Service reports must be signed by both service provider and COR at completion of work. An electronic version of same shall be sent to the COR.

DRAFTPM Procedures: See Equipment Locations and Maintenance Schedule Table below.

Line Item 1 - Bldg. 6 – Bio-System treatments for grease traps – Monthly – Invoices billed monthly.

Line Item 2 - Bldg. 54 – Bio-System treatments for grease traps – Monthly – Invoices billed monthly.

Line Item 3 - Bldg. 6 – Interior pumping, transportation and disposal of waste from grease traps – Quarterly in the months of December, March, June and September. B Invoices billed in the months of January, April, July and October.

Line Item 4 - Bldg. 54 – Exterior pump, transportation and disposal of waste from grease traps – Quarterly in the month of December, March, June and September. Invoices billed in the months of January, April, July and October. Line Item 5 - Bldg. 54 – Exterior jetting/cleaning of grease deposits will be performed Semi-annually in conjunction with Item 4 above in the months of December and June. Invoices billed in the months of January and July.

Line Item 6 – Bldg. 6 and Bldg. 54 – Semi-Annually - Bio-Treatment batteries, provided by Contractor, to be changed twice a year in the months of December and June. Invoices billed in the months of January and July.


Equipment List:

Month Bio-Treatment Bio-Treatment B=BatteriesC=Cleaning

B=BatteriesC=Cleaning J=Jetting

Bldg. 6 Bldg. 54 Bldg. 6 Bldg. 54Oct X XNov X XDec X X B & C B & C & JJan X XFeb X XMar X X C CApr X XMay X XJun X X B & C B & C & JJul X XAug X XSep X X C C

53. TREE MAINTENANCE (Chief Operations)

COR: Upon arrival to perform service, and at time of departure, Contractor to report to Chief, Operations Section, Bldg. 10, Room 209, Ext. 4284.

Scope: Provide all labor, materials, and equipment necessary to provide tree maintenance services. Contractor will perform trimming and thinning services including removal of dead trees and stump grinding on grounds totaling 304 +/- acres. A facility site plan indicating work areas will be provided by the COR.

DRAFTSmall Trees up to 5” Caliper or up to 12’in height shall be spot pruned once during the season once per season in spring employing the standards of the International Society of Arboriculture to remove dead or damaged branches and to develop the natural form of the plant and its intent in the landscape.

All work will be performed under the supervision of a competent person who has completed an OSHA approved 30 safety course.

Work to include removal of all wood for disposal off the grounds of the Lyons Campus.

Equipment used to perform service will be kept secure from all patients and visitors at all times including saws, pole saws, pruning equipment, and fuel cans.

Contractors’ vehicles shall be in compliance with all laws, rules, regulations, and ordinances and shall possess all necessary permits and licenses. Vehicles shall be routed through major thoroughfares whenever possible, and shall not be routed through residential areas immediately adjacent to the Lyons Campus.

All vehicles to be used in the performance of this contract shall be properly registered trucks. All vehicles shall be clean and shall be properly registered with the State Department of Motor Vehicles, the Board of Public Utilities, and the NJ Dept. of Environmental Protection if so required by those agencies

The Contractor, to the satisfaction of the VANJHCS Facility Management Service, will be responsible for all cleanup due to performance of this contract. The Contractor will be accountable for all cleanup costs and for all restoration costs required due to damage of VA property through neglect or accident.

Special Contract RequirementsEvidence of Insurance Coverage: Before commencing work under this contract, the Contractor shall furnish proof of insurance to the Contracting Officer indicating coverage as outlined in the insurance clause (FAR 52.228-5) has been obtained and may not be cancelled or changed unless thirty (30) days advance notice is provided to the Contracting Officer.

Compliance with Regulations: The Contractor will assume all responsibility for compliance with all Federal, State, and Municipal Laws, rules, and regulations governing the handling, transportation, and disposal of vegetative waste. Before commencing work the Contractor shall furnish copies of all required licenses and permits. In addition, evidence must be submitted that all receiving sites possess the required permits and licenses to accept waste from the Contractor.

Evidence of current OSHA training: Before commencing any work under this contract, the Contractor shall submit current identification cards to identify competent person (OSHA 30 Hour Training) who shall be on site at all times during the performance of any work under the terms of this contract. In addition, although not mandatory, workers should possess a 10 Hour training certificate.

Frequency: Monthly with a minimum of four days service per month. Invoices billed monthly.

Hours of Work: Work to be performed during the hours of 7:30 AM and 3:30 PM, Monday thru Friday excluding Federal Holidays during the last full week of the month.

Reports: Contractor to provide the COR a service report upon completion of services each quarter indicating date, time and work performed. Service reports must be signed by both service provider and COR at completion of work. An electronic version of same shall be sent to the COR.

PM Procedures: N/A

DRAFT


Equipment List: N/A

54. TRASH REMOVAL (Chief Operations)

COR: Upon arrival to perform service, Contractor shall report to Chief, Operations Section – EO, Bldg. 5A, Room 109, Ext. 2029…or…Chief, Operations Section – LY, Bldg. 10, Room 209, Ext. 4284

Scope: Provide all labor, materials, equipment and supervision for trash removal services at the East Orange and Lyons Campuses of the VANJHCS. Contractor to provide all equipment identified in the Equipment List below for the entire contract period for each campus. Placement of equipment and pick-up of containers shall also be in accordance with Schedule of Services below.

Contractor shall rinse, clean and sanitize containers as necessary to prevent odor problems at either campus.

Contractor shall furnish repair services to any Contractor-owned defective unit, upon notification by either COR of mechanical problems, within 24 hours.

Compactor equipment will be inspected on a monthly basis. This inspection shall include:

Elimination of any oil leaks Filling of systems to proper level with required oil Cleaning up of any oil spillage Making any adjustments required for proper operation of system Insuring all key operated safety switches comply with current OSHA standards

Frequency: See Schedule of Services below. Invoices billed monthly; East Orange and Lyons campus performances will be billed separately.

Hours of Work: Not applicable

Reports: A copy of the monthly inspection service report will be forwarded to each COR. Additionally, Contractor shall submit a report monthly that indicates the volume and weight of each type of waste removed from each facility. This report will be submitted to the COR at each facility for their areas of responsibility. Service reports must be signed by both service provider and COR at completion of work. An electronic version of same shall be sent to the COR.

PM Procedures: N/A


Equipment List and Schedule of Services:

RUBBISH REMOVAL:COLLECTION AND DISPOSAL RUBBISH REMOVAL (CONTRACTOR PROVIDED CONTAINERS)

DRAFTCONTAINER UNIT SITE FREQUENCY TIMES LOCATION30 CY OPEN CONTAINER EA EO 156 MON-WED-FRI 6AM BLDG. 1 MORGUE ENTRANCE

20 CY OPEN CONTAINER EA EO 108 MON & THURS 6AM BLDG. 6 PAINT SHOP

6 CY HOPPER EA EO 156 MON-WED-FRI 6AM BLDG. 154 CY HOPPER EA EO 156 MON-WED-FRI 6AM BLDG. 52 CY HOPPER EA EO 156 MON-WED-FRI 6AM BLDG. 22 CY HOPPER EA EO 156 MON-WED-FRI 6AM BLDG. 114 CY HOPPER EA EO 108 MON & THURS 6AM BLDG. 7

4 CY CONTAINER EA LY WHEN CALLED WASTEWATER PLANT4 CY CONTAINER EA LY 108 MON & THUR 7AM-10AM APARTMENT BUILDING 18

SOLID WASTE:COLLECTION AND DISPOSAL OF SOLID WASTE FROM COMPACTOR CONTAINERS (CONTRACTOR OWNED)

CONTAINER UNIT SITE FREQUENCY TIMES LOCATION30 CY CLOSED CONTAINER EA EO 156 MON-WED-FRI 6AM BLDG. 1 RECEIVING

30 CY CLOSED CONTAINER EA LY 52 FRIDAY 7AM BLDG. 2 DOCK



SOLID WASTE:COLLECTION AND DISPOSAL OF NON-COMPACTED SOLID WASTE (CONTRACTOR PROVIDED CONTAINER)

CONTAINER UNIT SITE FREQUENCY TIMES LOCATION30 CY CONTAINER EA LY WHEN CALLED DUMP30 CY CONTAINER EA LY WHEN CALLED DUMP20 CY CONTAINER EA LY WHEN CALLED DUMP4 CY CONTAINER EA LY WHEN CALLED WASTEWATER PLANT4 CY CONTAINER EA LY WHEN CALLED APARTMENT BUILDING 18

ON-CALL COLLECTION AND DISPOSAL FOR RUBBISHCONTAINER UNIT SITE FREQUENCY TIMES LOCATION

30 CY CONTAINER EA EO ON CALL TO BE DETERMINED AT TIME OF CALL30 CY CONTAINER EA LY ON CALL TO BE DETERMINED AT TIME OF CALL30 CY CONTAINER EA LY ON CALL TO BE DETERMINED AT TIME OF CALL30 CY CONTAINER EA LY ON CALL TO BE DETERMINED AT TIME OF CALL

ON CALL COLLECTION AND DISPOSAL FOR SOLID WASTECONTAINER UNIT SITE FREQUENCY TIMES LOCATION

30 CY CONTAINER EA EO ON CALL TO BE DETERMINED AT TIME OF CALL6 CY CONTAINER EA EO ON CALL TO BE DETERMINED AT TIME OF CALL4 CY CONTAINER EA LY MONTHLY LAST FRIDAY OF MONTH WASTEWATER PLANT6 CY CONTAINER EA LY WEEKLY FRIDAYS 7AM – 10AM APARTMENTS

DRAFT55. DRYER DUCTWORK (Equipment Repair Shop)

COR: Upon arrival to perform service, Contractor shall report to the Equipment Repair Shop Foreman, Bldg. 15, Room 6, Ext. 4280

Scope: Provide all labor, materials and equipment necessary to clean, check general condition of and perform semi-annual preventive maintenance on dryer ductwork.

Frequency: Semi-Annually in months of October and April. Invoices billed in the months of November and May.

Hours of Work: Work to be accomplished between the hours of 7:00 AM and 3:00 PM, Monday thru Friday as scheduled, in advance, with the COR. Contractor will provide one-week notice prior to arriving for work in order for the COR to make arrangements with Services to access their areas during the evening hours.


PM Procedure: Supply all tools, labor and materials to clean, and make repairs to, dryer ductwork in accordance with NFPA Fire Safety regulations. Check general operation of dryer ductwork. Clean all interior surfaces of ductwork. All joints are to be taped with foil-backed tape.


Equipment List: There are currently thirty-five (35) dryers at the Lyons Campus.Lyons Campus Locations: Bldg. 2, 15, 53, 57, 135, 143, Housekeeping, Quarters Units 17, 18, 19, 20, 21and Bldg 12 Fire Department.

56. LANDSCAPE MANAGEMENT (Chief Operations)

COR: Upon arrival to perform service, Contractor shall report to the Chief, Operations Section, Bldg. 10, Room 209, Ext. 4284.

Scope: Furnish and provide for the maintenance, care and housekeeping of all exterior landscaped areas identified on the attached drawing which has been highlighted by crosshatching to show the extent of the contract area. The type of maintenance, care and housekeeping is defined in the following items and is designed to promote healthy growth and create the landscape environment as intended by landscape architect. The Contractor shall have sufficient labor available on site throughout the Landscape Season to perform the following scope.

Operational Standards: Contractor Landscapes will comply with all operating standards set forth by the VA to include signing in and out during any service visits, as well as reporting any vandalism or unusual activity witnessed as soon as possible. All Contractor associates will be neatly and conspicuously uniformed at any time they are working on site.

Communication between Contractor and the VA representative is an integral part of the success this agreement. A monthly meeting will be held to discuss progress and complete a monthly quality audit. This will ensure our understanding of the needs of the VA and the delivery the contractor’s services. Frequency: As needed and as described throughout the PM procedures below: Invoices billed monthly.

DRAFTHours of Work: All work to be performed 6:00 AM to 3:30 PM, Monday through Friday excluding Federal Holidays. Weekend work (Saturday and Sunday) is prohibited.


PM Procedures:

Mowing and Care of Lawns:

Turf shall be mowed at the height of 2” to 3”as conditions dictate. Mowing shall be done frequently enough so that no more than 1/3 of the grass blade is removed per mowing. Mowing equipment and patterns shall be employed to permit recycling of clippings where possible and present a neat appearance. Excess clippings shall be removed from the lawn areas and deposited on Site as directed by the VA representative. Cutting blades on all equipment shall be sharp to prevent tearing of the grass blade. The maximum number of cuttings in this agreement is 33 per annum.

Spring and Fall Cleanup: A general spring cleanup shall be provided to remove leaves and debris accumulated over the winter months from lawns and beds. This will also include the removal of sand and cinders from lawn areas that may have accumulated over winter.

Maintenance of fallen leaves and debris during autumn service months will be provided on a weekly basis removing leaves from lawns, parking areas and primary focal points. A general fall clean up shall be provided at the close of the maintenance season to remove leaves from turf and planting beds.

The removal and disposal of all debris generated during the spring and fall clean ups will be deposited on Site as directed by the VA representative

Shrubbery, Evergreens and Groundcover Beds:

All shrubbery shall be pruned in a manner consistent with the culture of the plant and its intent in the landscape. Shrubs and Evergreen Trees (where applicable) up to a height of 12’ and in formal in shape will be sheared twice per season or more as deemed necessary by Contractor to provide a neat, manicured appearance.

All pruning of shrubbery will include the removal dead or damaged branches. Once in spring shrubbery will be inspected for damages occurring over- winter and pruned in the best interest of the plant. Removal of expired shrubbery or trees‐ is not part of this agreement, though in most instances, small, expired shrubs will be removed at no cost, at the discretion of the Contractor.

Deciduous shrubbery will be sheared or hand pruned as dictated by the plant’s culture and intent of the VA representative. Flowering shrubs will only be pruned after their period of bloom.

Evergreen non-formal shrubs will be sheared or hand pruned employing the plunge- cut method as described by the‐ International Society of Arboriculture to remove excess growth and manage plant size and intent while providing the plant to necessary oxygen and light.

Evergreen Ground-Cover beds will be pruned as to provide the correct form and intent of the plant. Delineation shall be maintained wherever evergreen ground- covering plants border curbs or paved walks to prevent hazardous conditions.‐

DRAFTAll planting beds and tree saucers will be delineated (edged) once annually and maintained regularly with a mechanical edger.

Lawn trees as described as any ornamental tree within a lawn area and not in a defined planting area, tree grate or other defined landscape area shall receive a cultivated and edged tree saucer. Shade trees will not be edged unless a pre- existing saucer exists.‐

Lawn tree saucers or ‘tree rings’ will be mechanically edged once in spring and this delineation maintained as necessary throughout the season to provide a neat and manicured appearance.

Ornamental Tree and Shrub Fertilization:

All ornamental trees will be fertilized once in spring using a fertilizer of 10- 6-‐ 4 at the rate of 1 Lb. per 1” of trunk‐ caliper at breast height. Shrubbery and ground cover plants will be fertilized using 10- 6-‐ 4 at the rate of 4 Lbs. per 100‐ square feet of bed areas once in spring.

Acid loving trees and shrubs will be fertilized using a specialty fertilizer intended for such plants.

Integrated Pest Management of Trees and Shrubs:

As part of this agreement, Contractor will employ a comprehensive tree and shrub IPM (Integrated Pest Management Plan). As part of this plan, all trees and shrubs will be monitored for conditions that could adversely affect the plants. The goal is to prevent or limit damage done to landscape plants by utilizing targeted pest management. In this way, plants subject to problems are inspected and treated when necessary, or proactively based on several factors including susceptibility, impact and environmental consequence.

Required treatments to shrubs and ornamental trees less than 5” in caliper or evergreen trees less than 12’ in height will be treated at no additional charge. Conditions on plants greater in size than specified will be brought to the immediate attention of the community manager and can be serviced under a different agreement.

As a preventative control, Horticultural Oil shall be applied to plants that have scale present, or are known to be prone to infestation by other insects or mites. Because Horticultural Oil can adversely change the color of certain blue varieties of evergreens, they will not be normally treated. In the instance where control is necessary, Contractor will inform the VA representative.

Should ornamental plants require control of chewing and sucking insects, these applications will be performed as necessary to specified plants at no additional charge.

Sidewalks: Concrete curbs and walks that border lawn areas will be edged mechanically by blade (7 times per season / monthly) and managed as needed to present a neat and manicured appearance.

Delineation of Planting Beds and Tree Saucers: All planting beds and tree saucers will be delineated (edged) once annually in preparation of the mulch application. Throughout the season these edges will be maintained regularly with a mechanical edger or nursery spade.

Mulch and the Mulching of Planting Beds: Mulching provides suppression of weeds, retention of moisture, and protection of sub-surface roots from direct heat and greatly assists in balancing soil pH. Mulch is neatly applied to planting beds and tree saucers to maintain a depth of 2-3”. Included in this proposal all beds will be mulched using a high quality Dark Hardwood Mulch.

DRAFTWeeding and Cultivating Beds:

Beginning in spring prior to the application of mulch a quality pre- emergent herbicide will be applied to all primary‐ planning beds to suppress the germination of annual weeds. Areas designated as annual flowerbeds will not be treated with pre- emergent herbicide. At the discretion of Contractor, Beds where certain perennial plants exist will not be‐ treated as such products could adversely affect some plants. We will always work to use good judgment in the best interest of the health of your plants.

Weeding and cultivation of primary planting beds at entrances, plazas and signage is an inclusive service within this proposal. Herbicide treatments and / or mechanical weeding or cultivation of ornamental planting beds will be performed (weekly / 28 times per season) to provide a neat, weed-free appearance throughout the season.

Management of Secondary Beds and Other Areas:

Secondary beds are described as beds other than those at entranceways, plazas or signage and immediate frontage to a building or complex. Secondary beds are large border area beds, areas such as transition areas, fence lines, wood lines, gravel walks, etc. The maintenance of secondary beds will include an initial delineation along lawn borders and the weekly management of vegetation by string trimming as necessary. Secondary beds requiring herbicide vegetation control will be performed on an as- needed basis as an additional service. The removal of accumulated winter debris‐ and fall leaves within secondary areas is part of the initial spring clean-up and general fall clean up at the close of the season.

Weed Control in Curbs, Cracks and Expansion Joints: A post emergent herbicide shall be applied (8) times per season to control the emergence of weeds and grass in curbs, pavement cracks, pavers, and concrete expansion joints.


Equipment List: N/A

57. AIR HANDLING UNITS (HVAC Shop)


Scope: The Contractor shall provide all labor, personnel, supervision, equipment, tools, and all materials necessary to perform preventative maintenance on the air handling units, air conditioners and filtered exhaust systems as defined in this Statement of Work (SOW).

Frequency: Quarterly in the months of November, February, May and August; Annually in May. Invoices billed in the months of March, June and September.

Hours of Work: All work to be performed 8:00 AM to 4:00 PM, Monday through Friday excluding Federal Holidays.


PM Procedures:

Quarterly Task:

DRAFT1) Report to COR/HVAC Shop Foreman or his representative upon arrival at the facility. Inform the HVAC Shop Foreman what air handlers are planned for PM that day.2) Have HVAC shop personnel turn-off unit that is to be serviced.3) When servicing equipment, lock-out, tag-out of power supply will apply for V.A. and contractor personnel.4) Remove and dispose of all pre-filters on all Air Handling Units, Package Units, Air conditioning units and HEPA exhaust units.5) Washable air filters will be removed, washed, air dried and re-installed.6) Remove and dispose of after-filters where applicable excluding HEPA Filters.7) Inspect coils for cleanliness8) Wash or vacuum coils if needed9) Install new pre filters. Replace bag filters every 6 months.11) Install new after filters where applicable.12) Lubricate bearings on motors and squirrel cage shaft bearings13) Clean grease fittings14) Inspect condition of belts15) Replace and adjust belts in May and November.16) Remove lock-out tag-out and turn equipment back on.17) Inspect completed work for quality assurance.18) Clean-up area when done.19) Report work accomplishments and any deficiencies found at the end of the work day to the COR/HVAC Shop Foreman.

Annual Task: Remove and dispose of all HEPA filters in the third quarter of the government fiscal year and install new HEPA filters.

Winterization Process: The COR will determine the timing for the winterization based on the weather forecast and also which coils will be exempt from winterizing.

1) Winterize all water filled chill water coils. To winterize coils, the following guideline will generally apply:a) Close chilled water supply and return valves to the coil.b) Open drain line and vent and drain the water to the nearest drain.c) Connect hoses to drain line, vent, container of glycol and a pump in order to circulate Propylene Glycol

through the coil. Freeze protection of glycol must be at least -10 F. Circulate the glycol through the coil for at least five minutes to ensure all areas of the coil are saturated.

d) When circulation of the glycol is completed, drain the coil by reclaiming the glycol for use on the next coil.e) Leave drain and vent valves in the open position. f) Test the reclaimed glycol before using on the next coil to ensure protection against freezing to at least -10 F.

Adjust concentration of glycol as necessary.g) Clean up any spill that occurred during winterization. h) Report to COR/HVAC Shop Foreman if any valve does not positively stop the flow of chilled water to the coil

being winterized.i) Report to COR/HVAC Shop Foreman work completed at the end of the work day.

Note: HVAC shop personnel will reactivate the coil if and when needed and re-winterize if necessary.


Equipment Listing: Equipment I.D., Locations, Filter Size and Quantity follows:

DRAFT

EQUIPMENT / PER FILTER

LOCATIONSTAGE CHG. OUT DESCRIPTION SIZE

Hospital - Bldg. #3

Mech. Rm S230 - AHU-1 Pre 6 4" Perfect Pleat 24 x 24 x 4


Mech. Rm S230 - AHU-1 Final 6 DriPak2000 - 90-95% 24 x 24 x 15 - 6P






AHU-3 Pre 9 4" Perfect Pleat 24 x 24 x 4

AHU-3 Final 9 DriPak2000 - 90-95% 24 x 24 x 15 - 6P








AHU-6 Final 2 DriPak2000 - 90-95% 12 x 24 x 15 -6P

FCU-1 Pre 4 2" Perfect Pleat 16 x 25 x 2




Hospital - Bldg. #4

Roof - AC-1 Pre 2 4" Perfect Pleat 16 x 25 x 4

DRAFT


Roof - AC-1 Pre 2 4" Perfect Pleat 20 x20 x 4

Roof - AC-1 Final 4 DriPak2000 - 90-95% 20 x 24 x 15 - 6P

Roof - AC-1 Final 6 DriPak2000 - 90-95% 20 x 20 x 15 - 6P



Roof - AC-2 Finals 2 DriPak2000 - 90-95% 20 x 24 x 15 - 6P

Roof - AC-2 Finals 2 DriPak2000 - 90-95% 12 x 24 x 15 - 4P

Attic - AC-3 Pre 7 4" Perfect Pleat 16 x 20 x 4

Attic - AC-3 Pre 7 4" Perfect Pleat 16 x 25 x 4

Hospital Bldg. #7

EF-1 Attic Pre 8 4" Perfect Pleat 24 x 24 x 4

AH-1 Attic Pre 2 4" Perfect Pleat 20 x 24 x 4

AH-1 Attic Final 8 Perfect Pleat 24 x 24 x 2

AH-1 Attic Final 2 Perfect Pleat 20 x 24 x 2

SF-1 Basement Final 8 DriPak2000 - 90-95% 24 x 24 x 15 - 6P

SF-1 Basement Final 2 DriPak2000 - 90-95% 12 x 24 x 15 - 4P

SF-1 Basement pre 8 Perfect Pleat 24 x 24 x 2

SF-1 Basement pre 2 Perfect Pleat 12 x 24 x 2

AH-2 Basement Pre 4 4" Perfect Pleat 12 x 24 x 4



AH-2 Basement Final 4 Perfect Pleat 12 x 24 x 2



SF-2 MER Final 10 DriPak2000 - 90-95% 24 x 24 x 15 - 6P

SF-2 MER Final 7 DriPak2000 - 90-95% 12 x 24 x 15 - 4P

Building #53

DRAFT

MER 11 Basement - AHU-1 Pre 2 4" Perfect Pleat 16 x 20 x4

MER 11 Basement - AHU-1 Pre 3 4" Perfect Pleat 16 x 25 x 4



MER 11 Basement - AHU-1 Final 8 DriPak2000 - 90-95% 24 x 24 x 15 - 6P

MER 11 Basement - AHU-1 Final 2 DriPak2000 - 90-95% 12 x 24 x 15 - 3P

Left - Attic - AHU-2 Pre 14 4" Perfect Pleat 16 x 25 x 4

Left - Attic - AHU-2 Final 8 DriPak2000 - 90-95% 24 x 24 x 15 - 6P

Left - Attic - AHU-2 Final 2 DriPak2000 - 90-95% 12 x 24 x 15 - 3P

Attic - EF-2 & EF-3 Pre 28 4" Perfect Pleat 16 x 25 x 4

Right - Attic - AH-3 Pre 3 4" Perfect Pleat 16 x20 x 4

Right - Attic - AH-3 Pre 15 4" Perfect Pleat 20 x 20 x 4

Right - Attic - AH-3 Final 10 DriPak2000 - 90-95% 24 x 24 x 15 - 6P

Right - Attic - AH-3 Final 2 DriPak2000 - 90-95% 12 x 24 x 15 - 3P

Building #54

Mech Rm 8 - AC -1 Pre 1 Perfect Pleat 16 x 20 x 2

Mech Rm 8 - AC - 1 Pre 4 Perfect Pleat 20 x 25 x 2

Mech Rm 8 - AC-1 Pre 1 Perfect Pleat 20 x 20 x 2









Building #57

SF-1 Basement MER9 Final 8 Perfect Pleat 24 x 24 x 2

DRAFT


SF-1 Basement MER9 Final 8 DriPak2000 - 90-95% 24 x 24 x 15 - 6P


AH-2 Pre 2 4" Perfect Pleat 18 x 24 x 4

AH-2 Pre 12 4" Perfect Pleat 24 x 25 x 4





Attic EF-1, EF-2 & EF-3 18 4" Perfect Pleat 24 x 24 x 4

Building #143

Mech Rm E104 - SF-2 Pre 16 4" Perfect Pleat 20 x 25 x 4

Mech Rm E104 - SF-2 Final 10 DriPak2000 - 90-95% 24 x 24 x 15 - 6P

Mech Rm E104 - SF-2 Final 5 DriPak2000 - 90-95% 12 x 24 x 15 - 3P

Mech Rm W105 - SF-1 Pre 18 4" Perfect Pleat 20 x 25 x 4


Mech Rm W105 - SF-1 Final 10 DriPak2000 - 90-95% 24 x 24 x 15 - 6P

Mech Rm W105 - SF-1 Final 7 DriPak2000 - 90-95% 20 x 24 x 15 - 5P


3rd Flr. MER - SF -5 Pre 3 4" Perfect Pleat 16 x 20 x 4

3rd Flr. MER - SF-5 Pre 4 4" Perfect Pleat 16 x 25 x 4



3rd Flr. MER - SF-5 Final 8 DriPak2000 - 90-95% 24 x 24 x 15 - 6P





DRAFT



Mech Rm N107 - SF-3 Pre 6 4" Perfect Pleat 20 x 24 x 4




Mech Rm N107 - SF-3 Final 8 DriPak2000 - 90-95% 24 x 24 x 15 - 6P








Building 135 Nursing Home

Main Tower A - SF-4 & RF-4 Pre 10 Perfect Pleat 12 x 24 x 2


Main Tower A - SF-4 Final 5 DriPak2000 - 90-95% 12 x 24 x 15 - 3P


Main Tower A - RF-4 Final 5 DriPak2000 - 90-95% 12 x 24 x 15 - 3P

Main Tower A - RF-4 Final 10 DriPak2000 - 90-95% 24 x 24 x 15 - 6P



Main Tower B - SF-1 Pre 5 Perfect Pleat 12 x 24 x 2

Main Tower B - SF-1 Pre 10 Perfect Pleat 24 x 24 x 2

Main Tower B - SF-1 Final 5 DriPak2000 - 90-95% 12 x 24 x 15 - 3P

Main Tower B - SF-1 Final 10 DriPak2000 - 90-95% 24 x 24 x 15 - 6P

Main Tower B - RF-1 Pre 9 Perfect Pleat 24 x 24 x 2

DRAFT

Main Tower B - RF-1 Final 9 DriPak2000 - 90-95% 24 x 24 x 15 - 6P

Main Tower C - SF-2 Pre 5 Perfect Pleat 12 x 24 x 2

Main Tower C - SF-2 Pre 10 Perfect Pleat 24 x 24 x 2

Main Tower C - SF-2 Final 5 DriPak2000 - 90-95% 12 x 24 x 15 - 3P

Main Tower C - SF-2 Final 10 DriPak2000 - 90-95% 24 x 24 x 15 - 6P

Main Tower C - RF-2 Pre 9 Perfect Pleat 24 x 24 x 2

Main Tower C - RF-2 Final 9 DriPak2000 - 90-95% 24 x 24 x 15 - 6P

Building 9 police station

AHU-1 Final 4 Perfect Pleat 16 x 24 x 2



Building 1 SPD

AHU -1 Pre 2 Perfect Pleat 16 x 25 x 2


AHU -1 Final 3 DriPak2000 - 90-95% 20 x 24 x 15 - 6P



Blood Bank Package Unit Pre 4 Perfect Pleat 20 x 20 x 2

Employee Health AC 1

AHU-1 above ceiling Pre 4 Perfect Pleat 16 x 25 x 2

Building 6 Dental


AHU- 2 Pre 6 Perfect Pleat 16 x 20 x 1

Building 2 Morg

AHU-1 Pre 1 Perfect Pleat 16 x 20 x 4


Building 2 Record Room


DRAFT


Building 5 Gym



Building 1 Xray

AHU - 1 Pre 6 Perfect Pleat 16 x 16 x 1

AHU - 2 Pre 1 Perfect Pleat 20 x 25 x 1

Filter Total for all Buildings

24x24x4 84 EA 4" Pleated


20x24x4 48 EA 4"Pleated


















DRAFT

14x25x1 12 EA 1' Pleated


24 X 24 X 15 236 EA Dripak2000 90-95%

12 X 24 X 15 108 EA Dripak2000 90-95%

20 x20 x 15 8 EA Dripak2000 90-95%

20 x 24 x 15 24 EA Dripak2000 90-95%

Filter Types:

Air handlers will use air filters as listed in the above spreadsheet.

Equipment that will be winterized:

Building Room AHU NAMES Comments1 x-ray AHU#1 Above Ceiling1 x-ray AHU#2 Above Ceiling1 x-ray AHU#3 Above Ceiling1 101A SPD AH#1 Clean Storage1 137A SPD AH#2 DECON1 216C EH AHU#1 Employee Health2 Morgue AHU#13 S230 AHU #13 S207 AHU #23 S270 AHU #33 S260 AHU #43 S250 AHU #53 Roof AHU #6 Loading Dock Roof4 Attic AHU#14 Attic AHU#25 GYM AHU#15 GYM AHU#25 GYM AHU#36 100 AHU#16 101A AHU#26 109A AHU#36 111A AHU#46 112 AHU#56 227 AHU#6 Dental7 21 AHU#17 21 AHU#29 128

15 109 AHU#1 Above Ceiling

DRAFT15 109 AHU#2 Above Ceiling

135 B Pent AHU #1 Roof Penthouse135 C Pent AHU #2 Roof Penthouse135 Main Pent AHU #3 Roof Penthouse135 Main Pent AHU #4 Roof Penthouse143 W105 AHU#1143 E104 AHU#2143 N105 AHU#3143 N105 AHU#4143 S313 AHU#5143 S313 AHU#6143 W105 AHU#7143 S102 ACC#1 ELEVATOR ROOM53 E11 AHU#153 ATTIC AHU#253 ATTIC AHU#354 8 AHU#154 8 AHU#254 8 AHU#357 9 AHU#157 9 AHU#2

58. ULTRAVIOLET SYSTEMS (Plant Operations)


Scope: Service and maintain the operational capacity of the Ultraviolet units located at the wastewater treatment facility; to include monthly service and maintenance; annual complete bulb and bulb sleeve replacement; required replace parts for maintained operation; all travel and contractor service fees. The project will focus on these areas: (1) electrical compartment case maintenance, (2) electrical motherboards service and repair as needed, (3) bulb and bulb sleeve cleaning and replacement as needed, (4) electrical cable service and repair, (5) channel cleaning and algae removal.

Objective: The objective of the program is to: To keep the operational capacity of the UV disinfection unit to the highest available capability. Preform monthly maintenance and service requirements to keep disinfection above 75%. Maintain algae removal on a monthly bases in the channel to keep proper flow for adequate disinfection Conduct monthly motherboard checks to keep proper operation of unit. Conduct complete bulb and bulb sleeve replace once a year. Clean and service bulb carriage and all parts that encompass.

It is expected that the wastewater treatment facility will continue to meet the proper disinfection rates to maintain NJDEP regulations.

The VA Medical Center requires the contractor to provide all material and service support in the cleaning, servicing, updating (if required), and maintenance of the UV disinfection unit and all items that support its function.

DRAFT

Task may include systems and application modifications, including:MotherboardsBulb housing connections Main control panelAll electrical junction boxesElectrical cablesQuality assurance for adequate disinfectionUnit Testing Programming

Statement of Responsibility: The responsibility of ensuring that the UV unit and equipment is handled properly to ensure the care and proper operation is maintained will be the responsibility of the contractor. If during service and maintenance the technician damages any part of the UV unit or all parts that encompass, it will be the responsibility of the contractor to replace the damage or broken items at their expense.

Frequency: Monthly and Annually. Invoices billed monthly.

Hours of Work: All work to be performed 8:00 AM to 4:30 PM, Monday through Friday excluding Federal Holidays. Weekend work (Saturday and Sunday) is prohibited.


PM Procedures: See above.

Repair Procedures: See above.


59. BOILER MAINTENANCE (Plant Operations)


Scope: Contractor to provide all material, cleaning supply, welding equipment, parts, and tools. Task may include systems and application service and equipment check and repair including:

Door seals Turbine Blowdown tubes Tubes Safety valves Burner assembly Hand Hole services

The task will review the need for proper replacement and services required. This cost includes Labor, parts, travel, and clean-up.

DRAFTThe responsibility of ensuring that the boiler unit and equipment is handled properly to ensure the care and proper operation is maintained will be the responsibility of the contractor during service and inspection. If during service and maintenance the technician damages any part of the boiler unit or all parts that encompass, it will be the responsibility of the contractor to replace the damage or broken items at their expense.

This project will address the cleaning, inspections, services, and repair of 5 Clever Brooks; fire tube 700 hp boilers. These items are located at the boiler plant facility located on the Lyons campus and service the hospital and main campus building with high pressure (200psi). The project will focus on these areas: (1) clean and vacuum boiler firesides, (2) flush loose scale from waterside, (3) clean low water controls and control manifolds, (4) repair minor refractory cracks completing with a protective wash coat, (5) close water and fireside using new gaskets, (6) check all boiler safeties, (7) checking and cleaning if require of turbine, (8) cleaning of breechings and chimneys, (7) set boilers on primary operating fuel.

The object of the project is to: To maintain proper safety standards as per Department of Veterans Affairs regulations and all New Jersey safety

boiler safety standards. To reduce scale return throughout the steam process to maintain adequate chemical usage. Limit boiler erosion and tube wear caused by scale and over chemical usage. Maintain proper boiler stand-by status for proper on-time startup. Maintain proper EPA emission standards Remove all scale from the boilers Ensure all safety valves and equipment that encompass are in proper working condition. Ensure that all fractures that are out of code is welded to the proper boiler operating standards. Ensure that boiler steam output is maintained. Ensure that soot levels in chimneys are reduced. Ensure that boiler maintain proper water seals. Ensure boiler operate properly on primary fuel

It is a requirement that the Boiler Plant facility meets and maintains VA service readiness and EPA emission standards.

Frequency: Annually within the months of 3rd Quarter each fiscal year (Apr-June). Invoices billed in month of July.

Hours of Work: All work to be performed 8:00 AM to 4:30 PM, Monday through Friday excluding Federal Holidays. Weekend work (Saturday and Sunday) is prohibited.


PM Procedures: See above.


Equipment Listing: See above.

60. BACKHOE RENTAL (Chief Operations)

COR: Chief Operations Section, Bldg. 10, Room 209, Ext. 4284.

DRAFTScope: Contractor to provide a rental backhoe equivalent to John Deere Model #JD310SK. Rental service to include routine maintenance and repairs for equipment provided. Equipment will be used for, but not limited to, digging trenches, locating underground leaks, earth moving, snow removal, new construction, etc.

Frequency: Monthly. Invoices billed monthly based.

Hours of Work: N/A

Reports: N/A

PM Procedures: N/A



61. SNOW REMOVAL (Chief Operations)

COR: Upon arrival to perform service, Contractor shall report to the Building 12 Fire Department who will contact COR Chief, Operations Section via radio.

Scope: Contractor shall be able to provide a minimum of two (2) trucks of a dump body style to the medical center for the purpose of snow removal. One truck shall be a five (5) ton capacity equipped with a ten-foot straight, power adjustable blade, and shall include a licensed operator and an assistant. The second truck may be of a two and a half ton (2 ½ ) capacity but must have the capability to utilize an eight (8) foot straight, power adjustable blade, and will also include a licensed operator with assistant. Both vehicles when fully equipped must be able to fully maneuver around all Medical Center roads and parking lots. Equipment other than specified will require approval of the Chief Facility Management or his Designee prior to award of contract. Hard cleat tractor type vehicles will not be approved for use.

Furnish labor, equipment and travel to remove snow from approximately 22 acres of roads and parking lots at the Lyons Campus of the VANJHCS during the snow season.

1. One dump style body truck of 5-ton capacity equipped with a 10-foot straight, power adjustable blade.

Estimated 150 hours $ per hour

2. One dump style body truck of 2-½ ton capacity equipped with an 8-foot straight, power adjustable blade.

Estimated 150 hours $ per hour

ANY proposed equipment other than that described above, must be described in the price schedule with the information listed below, and is subject to the approval of the Contracting Officer. Equipment substitutions must show:

Gross Vehicle Weight: .

Vehicle Type: .

Plow blade size: . $ per hour

DRAFTFrequency: As-needed, and on-call by COR. Invoices billed following any work performed and based on hourly rate per equipment used.

Hours of Work: On-call, as-needed.

Reports: N/A

PM Procedure: See Below

Repair Procedure: None

Equipment List: N/A

The COR, at his/her discretion, will notify the contractor to report for snow removal services. The contractor shall begin snow removal operations within 1 HOUR of receiving notification of requested service from VANJHCS – Lyons, and shall provide continuous service until dismissed/relieved by VANJHCS COR/delegated staff.

All facilities shall be maintained in accessible state 24 hours a day.

The contractor shall report to Building 12, and sign in/out with the VANJHCS Fire Department upon arrival and departure. Sign in shall include date/time/equipment on site.

Contractor provided snow removal operations will be utilized to supplement staff of the VANJHCS and will normally be conducted Monday through Friday from 2:30 pm until relieved by VANJHCS staff at approximately 6:00 AM unless deemed needed by COR and on a 24-hours per day basis on Saturdays, Sundays and Federal Holidays.

All snow removal operations will be accomplished utilizing VANJHCS Standard Operating procedure FMS-04 Inclement Weather. This policy will be made available to the contractor on award and will used by the contractor to provide necessary guidance for removal of snow from roadways, parking lots. Snow removal from sidewalks and building entrances will remain the responsibility of staff of the VANJHCS.

All entrances to the Medical Center will be cleaned and snow piled or removed to allow for the normal flow of traffic.

All medical center roads will be cleared curb to curb to allow for the normal operation of the medical center.

The Contractor, as mentioned above, is not awarded exclusive right to snow removal work. VA owned and operated equipment may be used in conjunction with contractor operations, at the discretion of the COR.

If the Contractor fails to provide service at all, or cannot provide the service necessary to meet these standards, VANJHCS reserves the right to obtain services from another source, and charge the contractor for any additional or excess costs which may result.

Lyons Campus Areas / Priority Listing

The salting, sanding of roads and removal of snow will be accomplished in the following priority:

(1) Building 12 Firehouse to the front of Building 1, around the island of Building 1, around Circle 1, then to the intersection of Knollcroft Road and Circle 1.

DRAFT(2) East Circle Drive starting at Knollcroft Road and going completely around Circle II to Building 143, around circle at Building 143, then complete Circle II Drive to Knollcroft Road.

(3) Knollcroft Road from Orchard Drive Intersection line to the main gate.

(4) Roadways accessing NHCU and Bldg. 16.

(5) The road passing Building 10, around Building 11 returning back to Building 12.

(6) The two new parking lots at Bldg. 3/4

(7) The main Parking lots 1 and 2.

(8) Parking lots 4 and 4a (NHCU).

(9) Parking lots 5 and 6.

(10) Parking lot at Building 143.

(11) Southwest Gate Road.

(12) Parking areas along Circle II drive.

(13) If the storm continues, repeat the above sequence.

62. STORM SEWER CLEANING & JETTING (Plumbing Shop)

COR: Upon arrival to perform service, and at time of departure from facility grounds on a daily basis until all work is complete, Contractor shall report to the Plumbing Shop Foreman, Bldg. 13, Room 6, Ext. 4272.

Scope: Provide all materials, equipment, supervision, and labor to vacuum and power jet storm sewer sites on an annual basis. Areas involved will be Housekeeping Quarters, all parking lots and roadways around Circle I and Circle II, inside both courtyard circles and Knollcroft Road.

Frequency: Annually in November or early December once all leaves are down. Invoices billed in the month of December and/or January as appropriate.

Hours of Work: Work to be performed during the hours of 8:00 AM to 3:30 PM, Monday thru Friday. Work to be performed annually in late November to early December when all leaves are down. Work will be scheduled in advance through the COR. COR to determine if/when ground conditions are able to support service equipment.

Reports: Contractor will provide a copy of service report to the COR. Report will include a list of all areas completed, any identified problems and/or deficiencies found and an amount of debris removed in cubic yards for the purpose of meeting NJDEP requirements for storm water management. Service reports must be signed by both service provider and COR at completion of work. An electronic version of same shall be sent to the COR.

PM Procedures:

DRAFTWorking from a site map of facility, provided by the COR, the Contractor will start from the furthest point at the facility (unless directed differently) and work towards the two main deposit storm sewer areas leading off of the facilities grounds and will work on one of the two circles at a time.

Remove grating or cover to gain access to storm sewer. Vacuum all heavy debris from access point. Power-jet lines to ensure free flow to next access point. Replace cover.

Contractor will review progress and each days finding with Plumbing Shop Foreman or Plumbing Shop Leader.

Debris collected at the end of each day can be deposited at an area designated by Chief, Operations Section, as coordinated by the Plumbing Shop Foreman in advance of scheduled service date.

Contractor will get water for the power jetting truck from designated areas set by the Plumbing Shop COR.


Equipment List: NA

63. CHILLERS WINTER MAINTENANCE (HVAC Shop)

COR: HVAC Shop Foreman - 908-647-0180 X-4845, Bldg. 136

Scope: Contractor to provide all labor, materials, equipment and Supervision to complete annual winter maintenance of Chillers.

Frequency: Annually. Work to be accomplished during the 2nd quarter of the fiscal year in the months of January/February. Invoices billed in March.

Hours of Work: Work to occur during normal duty hours of Mon-Fri from 7:30 AM to 4:00 PM. Contractor to coordinate all work in advance with COR


PM Procedures:

Annual Winter Maintenance - Carrier 16JB Absorber Chiller Bldg. # 136CHILLER #2 / 700 TONSAnnual Shutdown on the Chiller to include:

Lockout and tag the unit Replace the purge bottle, hose and fitting Check the starter and controls and report findings to COR Perform non-mineral cleaner with corrosion inhibitor rinse using WD6126 as per manufacturer specifications,

flush and leave condenser barrels filled clean city water.

Tubes brush the condenser and absorber bundles, which will include dropping both blank heads on each bundle, using at least one (1) new brush every ten (10) tubes.Grease all motor pumps and bearings.

DRAFTAnnual Winter Maintenance – 2- Carrier 19XR Chillers Bldg. # 136CHILLER #1 / 1350 TONS ---- CHILER # 3 / 1000 TONSAnnual Shutdown on the chiller to include:

Lockout and tag the unit. An oil sample will be removed into a plastic container and will be sent out for analysis. Replace oil filter ( with OEM ) Change compressor oil as per manufacturer specifications. (With OEM oil) Check dehydrator Leak check and dehydrate the unit Check starter and controls and report findings to COR Perform non mineral cleaner with corrosion inhibitor rinse using WD6126 as per manufacturer specifications

flush and leave condenser barrels filled with clean city water Check motor grease level and lube as per manufacturer specifications

Tube brush the condenser which will include dropping both blank heads Using at least one (1) new brush for every ten (10) tubes. Clean all chilled water and condenser pump strainers. Grease all motors, pumps and bearings.

Annual Winter Maintenance - York Model: YKDSDSQ5-CKG Chiller Bldg. # 135

Annual Shutdown on the chiller to include: Lockout and tag the unit. Pump over the refrigerant charge to the chiller’s holding tank and record the refrigerant level. Oil to be removed into a plastic container and labeled “wasted oil”, an oil sample will be sent out for analysis Replace oil filter with York OEM Check dehydrator Replace compressor oil as per manufacturer’s specifications. (York OEM) Unit to be leak checked and dehydrated Check starter and controls and report findings to COR Refrigerant to be pumped back over. Meg-ohm motor windings Clean and back flush heat exchanger (VSD, VSS Applications) Replace Starter coolant Replace or clean starter air filter if applicable. Perform oil analysis on compressor oil. Perform refrigeration analysis. Perform vibration analysis. Clean condenser tubes. Perform current testing and inspect tubes Lubricate motor as per manufacturer specifications Perform non mineral cleaner with corrosion inhibitor rinse as per manufacturer specifications, using

WD6126.Flush and leave condenser barrels filled with clean city water.

Tube brushing, which will include dropping both head’s.one (1) brush every ten (10) tubes. Clean all chilled water and condenser pump strainers. Grease all pumps, motors and bearings.

The removal of oil is not included in the above scope of work - Contractor will use/follow existing procedures for proper disposal at the medical center site.

COOLING TOWERS

DRAFTAll 4 corresponding cooling towers and cells shall be drained and cleaned, all scale shall be removed and properly disposed of, all belts shall be replaced, check all fluid levels in gear boxes and fill to proper level (as per manufacturer specifications), lubricate all drive motors (as per manufacturer specifications), all intake and suction strainers shall be cleaned. Grease all pumps, motors and bearings. System will be filled run and flushed. Report all findings to the COR.

Repair Procedures: None. However, Contractor to report any/all deficiencies found during preventive maintenance procedures to the COR.

Equipment List: Equipment is located at the Lyons Campus Community Living Center (CLC) Bldg. 135 and Chiller Plant, Bldg. 136.

1.- B.A.C ( BLDG # 136) M# XES3E-1222-100-2S# 0147372605-01-01CHILLER # 1

2 – B.A.C. ( BLDG # 136)M# 3560-2FS# 95400874CHILLER # 2

3 – EVAPCO (BLDG.#136)M# AT-114-0224S# TO-11296CHILLER # 3

4 – York (#135 CLC)M# YKDSDS Q5-CKGS# SAVM-207-48CHILLER # 4

64. ROLL-UP DOORS & GATES (Equipment Repair Shop)

COR: Upon arrival to perform service, Contractor to report to Maintenance & Repair Shop Foreman, Bldg. 15, Room 6, Ext. 4280.

Scope: Provide all labor, materials and equipment necessary to maintain all Large Powered and Non-Powered Roll-up Doors and Powered Roll-up Gates in first-class operating condition through a complete preventive maintenance program and emergency repair services to include required replacement parts for all Large Powered and Non-Powered Roll-up doors and Powered Roll-up Gates. This will be a fixed rate contract based on a per-operator per-year cost to include repairs or other actions to correct deficiencies discovered during the quarterly preventive maintenance checks.

It is COR’s responsibility to notify Contractor if an unsafe condition exists, to disable any door or gate that is operating in an unsafe manner, and to provide Contractor 24-hour written notice of any accident, alteration or change affecting the equipment. Contractor will not be held responsible for any damages, injuries and liability as a result of the VA’s failure to fulfill its responsibilities.


DRAFT



Normal/Emergency repairs/service includes service required to repair or restore failed or failing Powered Roll-up door operators. Repairs will be accomplished by replacement or restoration of component parts or materials that have deteriorated, worn out broken or are unable to perform to current prescribed standards.




PM Procedures – Quarterly: Check operation, lubricate all rollers, tracks, make adjustments as needed, perform cleaning, calibration, inspection and certification of operation of the automatic door and gate operators to insure proper and efficient operation to minimize breakdowns, deterioration or deficiencies. It shall also include repairs or other actions to correct deficiencies discovered during the preventive maintenance check.


Equipment List: 44 (Large) Roll-up Doors comprising of 32 Powered and 11 Non-Powered Operators and 7 Security Roll-up gates in a number of buildings on campus. The Roll-up doors are from a number of different manufacturers. A list is available from the COR.

65. AUTOMATIC DOORS (Equipment Repair Shop)

COR: Upon arrival to perform service, Contractor to report to Maintenance & Repair Shop Foreman, Bldg. 15, Room 6, Ext. 4280.

Scope: Provide all labor, materials and equipment necessary to maintain all automatic doors in first-class operating condition through a complete preventive maintenance program and emergency repair services to include required replacement parts for all automatic doors. This will be a fixed rate contract based on a per-operator per-year cost to include repairs or other actions to correct deficiencies discovered during the yearly preventive maintenance check.

It is COR responsibility to notify Contractor if an unsafe condition exists, to disable any door that is operating in an unsafe manner, and to provide Contractor 24-hour written notice of any accident, alteration or change affecting the equipment. Contractor will not be held responsible for any damages, injuries and liability as a result of the VA’s failure to fulfill its responsibilities.


DRAFT



Normal/Emergency repairs/service includes service required to repair or restore failed or failing automatic door operators. Repairs will be accomplished by replacement or restoration of component parts or materials that have deteriorated, worn out broken or are unable to perform to current prescribed standards.

Frequency: Annually; full population of components divided into two semi-annual visits in October and April plus on-call, as-needed repairs. Invoices billed will be in the months of November and May for preventive maintenance. On-call, as-needed repair costs to be billed monthly, at a fixed rate.



PM Procedures – Annual: Check, including but not limited to, adjustments, cleaning, calibration, inspection and certification of operation of the automatic door operators, to insure proper and efficient operation to minimize breakdowns, deterioration or deficiencies. It shall also include repairs or other actions to correct deficiencies discovered during the yearly preventive maintenance check.


Equipment List: 54 Automatic Doors comprising of 83 Operators in a number of buildings on campus. The automatic doors are from a number of different manufacturers. A list is available from the COR.

66. GUTTER CLEANING (Carpenter Shop)

COR: Upon arrival to perform service, and at time of departure, Contractor to report to the Carpenter Shop Foreman Bldg. 15, Ext. 4279

Scope: Provide all labor, materials and equipment necessary to provide cleaning and removal of all debris from all gutters, leaders and roof drains. Flush with water to ensure they are free of foreign matter and not clogged. Replace any broken straps, caulk leaking seams and report all deficiencies in writing to the COR.

Work will be completed on the following: Buildings 1 thru 11, 13, 15, 16, 53, 54, 57, 143 and Housekeeping Quarters Buildings 19, 25 and 26.

All work will be performed under the supervision of a competent person who has completed an OSHA approved 30-hour safety course.

Equipment used to perform service will be kept secure from all patients and visitors at all times.

DRAFTThe Contractor, to the satisfaction of the VANJHCS Facility Management Service, will be responsible for all clean up due to performance of this contract. The Contractor will be accountable for all cleanup costs and for all restoration costs required due to damage of VA property through neglect or accident.

Special Contract RequirementsEvidence of Insurance Coverage: Before commencing work under this contract, the Contractor shall furnish proof of insurance to the Contracting Officer indicating coverage as outlined in the insurance clause (FAR 52.228-5) has been obtained and may not be cancelled or changed unless thirty (30) days advance notice is provided to the Contracting Officer.

Evidence of current OSHA training: Before commencing any work under this contract, the Contractor shall submit current identification cards to identify competent person (OSHA 30 Hour Training) who shall be on site at all times during the performance of any work under the terms of this contract. In addition, although not mandatory, workers should possess a 10 Hour training certificate.

Frequency: Semiannual in the months of November and April. Invoices billed in the months of December and May

Hours of Work: Work to be performed during the hours of 7:30 AM and 3:30 PM, Monday thru Friday excluding Federal Holidays

Reports: Contractor to provide the COR a service report upon completion of services indicating date, time and work performed. Service reports must be signed by both service provider and COR at completion of work. An electronic version of same shall be sent to the COR. PM Procedures: N/A


Equipment List: N/A

67. TRIENNIAL SWITCHGEAR MAINTENANCE (Electric Shop)


Scope: Work shall include all required labor and materials to perform testing, maintenance, cleaning, lubrication and calibration of all electrical items according to NFPA, VA and Manufacturers standards and specifications.

Devices shall be included as follows: All components at the main switchgear substation are to be maintained according to all required testing and calibration standards. This work will involve removal of insulating materials, disassembly of connections, cleaning, reassembly, torqueing of lugs and re-insulation per NEMA standards.

Frequency: Due next in June 2017. Invoices billed in the month of July.

Hours of Work: All work must be coordinated through the facility and will be required to be performed during other than normal duty hours on a Saturday as arranged with the Electric Shop Foreman/COR. All hours worked will be subject to medical center’s operations and scheduling. All work must be completed prior to the next normal business day. The contractor shall propose a timely schedule to meet the facilities needs and requirements to be approved prior to any work commencement.

DRAFTReports: Contractor will provide a copy of service report to the COR. Report will include a list of all units completed as well as identified problems and/or deficiencies found. Service reports must be signed by both service provider and COR at completion of work. An electronic version of same shall be sent to the COR.

PM Procedures: See SOW above.

Repair Procedure: None.

Equipment List: All components at the Main Switch Gear Substation.

END OF STATEMENT OF WORK

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