CALIFORNIA

DEPARTMENT OF

EDUCAT I ON

Ericka Erickson , LPC Coordinator Marin County Office of Education ECE Department 1111 Las Gallinas Avenue San Rafael, CA 94903

Dear Ericka:

TOM TORLAKSON STATE SUPERINTENDENT OF PU BLIC INSTRUCTION

December 15, 2017

Subject: Instructions for Submitting Individualized County Pilot Plan

Congratulations on obtaining Pilot status.

The California Department of Education (COE) is looking forward to working with you and Marin County. The following guidance and enclosed checklist are being provided for your convenience in preparing your pilot plan for submission.

In order to expedite the approval process of your Pilot plan consider:

• Sending a pilot participation agreement to all contractors within your county to solicit participation in the Pilot program prior to the submission of the Pilot Plan to the COE. Each contractor that wishes to participate must sign a Memorandum of Understanding (MOU) . The MOU should include an acknowledgment the COE will share participating contract information with the pilot administrator(s) . Once the MOU is received by the COE, various contract terms can be discussed with the county representative.

• If the Pilot plan will include a proposal to adjust reimbursement rates, please communicate this information to your Child Development and Nutritional Fiscal Services analyst.

Include in your Pilot plan :

1. Cover letter on agency letterhead.

2. A two to four-page executive summary that encompasses the proposed terms the COE is asked to approve. A specific and concise report is desired . Include any exemptions from California Education Code (EC) you will be requesting .

1430 N STREET , SACRAMENTO, CA 95814 - 5901 • 916 - 319-0800 • WWW . CDE . CA . GOV

Ericka Erickson , LPC Coordinator December 15, 2017 Page 2

3. As described in EC, Section 8333.2, the Pilot plan shall include:

a. An assessment to identify the county's goals for its subsidized child care system.

b. Identification of the local policies to eliminate state-imposed regulatory barriers to the county's achievement of its desired outcomes for subsidized child care. Local policies may supersede state law concerning child care subsidy programs with regard only to the following factors:

1. Eligibility criteria

11. Fees

iii . Reimbursement rates

iv. Methods of maximizing the efficient use of subsidy funds

c. Identification of contract types and funding sources utilized by contractors that provide child care and development services in the county participating in the county's plan .

d. Include measurable outcomes that will be used to evaluate the success of the Pi lot plan to achieve the county's child care goals, and to overcome any barriers identified in the state's child care subsidy system.

4. An appendix listing all participating contractors including signatures acknowledging agreement of participation of authorized agency representatives.

5. The County Board of Supervisors' (CBS) meeting agenda and transcript showing CBS approval of the Pilot plan .

Please send an electronic copy of your plan to David Rude, Education Programs Consultant at drude@cde.ca.gov and mail four hard copies to:

California Department of Education Attn : David Rude

Early Education and Support Division 1430 N Street, 'Suite #3410

Sacramento, CA 95814

Ericka Erickson , LPC Coord inator December 15, 2017 Page 3

If you have any questions regarding this subject, please contact David Rude, Education Programs Consultant, Policy Office, Early Education and Support Division , by phone at 916-319-0536 or by e-mail at drude@cde.ca .gov.

Sincerely,

~~~-m~ Sarah Neville-Morgan Director, Early Education and Support Division

SNM:dr Enclosure

Pilot plan includes:

County Child Care Subsidy Pilot Plan Submittal Checklist

0 Cover letter on agency letterhead.

0 Executive summary that encompasses the proposed terms the California Department of Education (COE) is asked to approve. A specific and concise report is desired . Include any exemptions from California Education Code (EC) you will be requesting .

0 An assessment to identify the county's goals for its subsidized child care system.

0 Identification of the local policies to eliminate state-imposed regulatory barriers to the county's achievement of its desired outcomes for subsidized child care. Local policies may supersede state law concerning child care subsidy programs with regard only to the following factors :

• Eligibility criteria • Fees • Reimbursement rates • Methods of maximizing the efficient use of subsidy funds

0 Identification of contract types and funding sources utilized by contractors that provide child care and development services in the county included in the county's plan .

0 Measurable outcomes that will be used to evaluate the success of the plan to achieve the county's child care goals, and to overcome any barriers identified in the state's child care subsidy system.

0 An appendix listing all participating contractors including signatures acknowledging agreement of participation of authorized agency representatives .

O Meeting agenda and transcript showing the County Board of Supervisors' approval of the Pilot plan .