STATE STATUTES AND REGULATIONS

Kentucky Department of Education

Division of District Support Services

District Funding & Reporting Branch

KRS 45A.080 Model Procurement

• Requires competitive bidding in almost all circumstances• Specific exceptions

• Emergency• Sole source• Professional services• Perishable• Some insurance

• Small purchase procedures > $20,000

KRS 424.260 702 KAR 3:135Bid Law

• Must comply unless Model Procurement is adopted• About 75% use Model Procurement• Sealed bids over $20,000• Over $7500 for construction,

additions, repairs

KRS 65.944Leases

• > $100,000 must be approved by Commissioner • All technology leases must be approved by KDE

KRS 156.265SCSDA

• State Committee for School District Audits

• Requires an annual audit• Approves all audit contracts

KRS 156.480Pecuniary Interest

• $25 per year• Employee with decision-

making authority over the financial position of the school district

• Goods, services, property, merchandise

KRS 157.320(12), KRS 157.350(3)Salary Schedule

• Approved single salary schedule for teachers• 185-day basis• Elementary and secondary are the same

KRS 157.420(3)Sick Leave

• May create an escrow account for sick leave provided per KRS 161.155 • Limited to 50% of the max liability for the current year• Based on staffing at Sept 15• Interest is included in the total• Can’t be used for any other purpose• Record in Restricted Fund Balance - Sick Leave

KRS 157.615, KRS 157.620SFCC Participation Requirements• Eligibility requirements• Odd-numbered years: restrict all available local revenue

for school construction• Escrow entries• Current and prior offers

• Interest earned becomes part of the restricted funds

KRS 157.632Bonded Indebtedness

• Determine beginning balance, receipts, disbursements, and ending balance of each issue

• Compliance with pay schedules

KRS 160.105, 702 KAR 3:030 Property Insurance

• Property insurance required• KDE website shows replacement cost values• Insurance Guide on KDE website

KRS 160.280 Board Member Per Diem, Expenses• No salary• Per diem of $75 plus actual travel expenses• Max of $3000 per member per year• Eligible to participate in group medical or dental

• Full cost paid by the board member

KRS 160.470Tentative Budget, Contingency

• Tentative budget must be adopted by May 30

• Must contain 2% reserve for contingencies

KRS 160.550Expenditure in Excess of Revenue • No superintendent or board

member may knowingly recommend or vote for an expenditure in excess of revenue in any year

• Budget approved by KDE• Exception: emergency declared

by KDE

KRS 160.580Gift, Grant, or Devise

• All gifts, grants, and devises must be maintained at the district level

• Exception: board policy allowing donations to be recorded at the school level

KRS 161.220 - .990KTRS

• Kentucky Teachers’ Retirement System• Employees in positions requiring certification or four-

year degree must participate• Part-time or substitute teaching may require

participation• Other employees are in the County Employees

Retirement System (CERS)• Contribution rates

HB265 – 2012 Regular SessionCapital Funds Request

• Permits use of restricted capital funds for other purposes

• Approval by KDE• Must be approved by June 30

702 KAR 3:130Internal Accounting

• Redbook incorporated by reference• New version effective July 1, 2013

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