State of Kansas

Cash Advances Statewide Management, Accounting and Reporting Tool

Entering a Cash AdvanceNavigation: Employee Self Service > Travel and Expense Center > Cash

Advances > Create

Choose Add a New Value, enter Employee ID, click Add

Employees should check with agency supervisor or fiscal office staff to find out the agency Cash Advance policy.

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State of Kansas

Cash AdvancesStatewide Management, Accounting and Reporting Tool

Cash Advance Entry

Complete General Information tab• Description• Business Purpose

Complete Details tab• Source• Destination• Description• Amount

Click the Submit button to save and submit for approval.

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State of Kansas

Cash AdvancesStatewide Management, Accounting and Reporting Tool

SMART provides a confirmation page to make sure you want to submit the cash advance. Click ok button

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State of Kansas

Cash AdvancesStatewide Management, Accounting and Reporting Tool

• Click on the Printable View icon on the View Cash Advance Report page.

• If the Cash Advance has already been submitted, Return to the Travel and Expense Center Print Option menu or View Option menu to print a submitted report.

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State of Kansas

Cash AdvancesStatewide Management, Accounting and Reporting Tool

• The Advance Id will populate on the Cash Advance, Find an Existing Value page. Click on the search button.

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State of Kansas

Cash AdvancesStatewide Management, Accounting and Reporting Tool

Example of the Cash Advance Printable view document.

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• Click the Print icon to print the report as you would for a Word document.