state nrm and coastal conference 2017 - event management€¦ · for bridging the divides between...

29 – 31 August 2017 Curtin University Bentley, Perth

State NRM and Coastal Conference 2017

Sponsorship Prospectus

Adapting in a changing world

Welcome to the State NRM and Coastal Conference 2017You are invited to be part of the State Natural Resource Management and Coastal Conference 2017. The Conference will be held at Curtin University, Bentley Campus from Monday, 28 August to Thursday, 31 August 2017. We are very excited about this location and confident it will provide sponsors and exhibitors, as well as delegates, with a rewarding and memorable conference experience. The Conference Organising Committee is pleased to offer your organisation the opportunity to participate in the State NRM and Coastal Conference as a sponsor.

Sponsorship will expose your organisation to a wide-ranging audience of NRM and coastal focussed stakeholders. This will promote your organisation and its services and demonstrate support for this highly-regarded state event.

Sponsors are an important part of our conference. Not only is it an opportunity for you to showcase what you do, but your involvement will help us to provide an excellent, cost effective conference and increase the range of participants.

What is the State NRM and Coastal ConferenceThe State NRM and Coastal Conference is the first combined conference for NRM, landcare and coastal professionals and volunteers to workshop, present and discuss matters relevant to NRM and coastal outcomes and delivery in Western Australia.

It is anticipated to be a maximum three day event, with a welcome function as a networking opportunity on the first evening. The conference dinner will feature the presentation of the State Landcare Awards and be held on Wednesday night. The WA Coastal Awards for Excellence will also be a feature of the conference.

Previous NRM and coastal conferences have been held separately every two years in locations across the state. Visit www.nrmconferencewa.com.au and www.planning.wa.gov.au for details on past conferences.

Previous NRM and coastal conferences are renowned for providing an excellent forum for all with an interest in NRM, coastal, estuarine and marine matters to meet and to share knowledge and experiences in the areas of management, science, policy, governance, advocacy and other related topics. In fact, they have become the most important conferences for bridging the divides between the various sectors and making a difference.

Publicity for the conference will be widespread, through electronic and social media, newsletters, through the NRM and coastal communities and as the event comes closer, through interviews on radio and in news media. This conference will attract a wide range of stakeholders from across the State, creating a perfect environment to gain recognition for your organisation. The conference has a dedicated website (www.promaco.com.au/events/nrmcoastalconferencewa) which will be updated regularly as the program develops.

Who will be attending?Traditionally, State NRM and Coastal Conferences have attracted around 300 delegates, including managers and researchers from universities, consulting companies, regional natural resource management organisations, community organisations, volunteers and all levels of government.

This forum provides sponsors, exhibitors and delegates with opportunities to network and discuss environmental and coastal best practice with officials from the State’s leading management, scientific leaders and practitioners. Attendees will be able to participate in high-quality sessions and workshops that will enhance their ability to respond to NRM and coastal issues and generate sustainable outcomes for their organisation.


2State NRM and Coastal Conference 2017

http://nrmconferencewa.com.au

http://www.planning.wa.gov.au/6285.aspx

http://www.promaco.com.au/events/nrmcoastalconferencewa

Conference themeThe 2017 conference will explore how knowledge, both scientific and community generated, can be used to help address the many changes occurring on our land and at our coasts. The focus will be on the value of working collaboratively and in partnerships to achieve sustainable use, management and development.

“Adapting in a changing world” is the theme the committee has set for this year’s conference.

The conference provides a rare and powerful opportunity to promote your agency or business to a national audience.

The conference themes encourage dialogue between researchers and on-ground practitioners, and are sure to promote lively discussions, sharing of ideas and approaches. Our Program Committees include representatives from community groups, government, industry and scientists who will select papers in those theme areas that help build capacity across all sectors. A list of Committee Members appears on the website.

Keynote speakers will bring interesting and state of the art information on topics of relevance and will set the scene for the thematic sessions to follow. Keynotes are major drawcards for many participants and carefully selected for their leading roles in their chosen areas of interest. A list of keynote speakers (including their biographies) can be viewed on the website.

What else will be happening during the conference?The 2017 conference will include an excellent social program, with a welcome cocktail function and a gala dinner, all providing networking opportunities. Furthermore, sponsors, exhibitors and delegates can exchange ideas during morning and afternoon tea breaks and lunch.

Sponsorship packagesThe following pages list the range of opportunities on offer to sponsors. However, we are mindful that some sponsors have unique needs, and we would be happy to discuss combinations of the offered packages with your organisation. The sponsorship and exhibition packages have been designed to cater for all budgets and are aimed to facilitate sponsorship at all levels. Sponsors and exhibitors at the conference will have the opportunity to interact with key decision makers within a large number of government agencies and departments.

Sponsorship ContactWe encourage you to contact the Conference Organisers to discuss the best sponsorship package to meet your budget and needs. If you have specific requirements or desired outcomes linked to your sponsorship, we would be happy to tailor a package to suit your organisation. All sponsorship opportunities, entitlements and costs are subject to negotiation (all amounts are inclusive of 10% GST).

Conference Organisers:Promaco ConventionsPO Box 890Canning Bridge WA 6153Phone: +61 8 9332 2900Email: [email protected]

Conference Chair: Garry Middle

We look forward to seeing you at the Conference.

State NRM and Coastal Conference 2017Conference Organising Committee



http://www.promaco.com.au/events/nrmcoastalconferencewa/committe.php

http://www.promaco.com.au/events/nrmcoastalconferencewa/index.php

http://www.promaco.com.au/events/nrmcoastalconferencewa/speakers.php

mailto:[email protected]

PLATINUM $22,000 (1 only)The platinum sponsorship allows great exposure of your company through a variety of means. These include recognition as Platinum sponsor at the conference and online, printed advertisements, public acknowledgment by the convenor, a trade stand and satchel inserts.

• Your company promoted as “Platinum Sponsor” in the Conference Program, Proceedings and on the Conference Website.

• The inclusion of “Proudly sponsored by (your company)” on PowerPoint slide displayed at the conference

• During the conference there will be prominent signage acknowledging sponsorship

• Your company will be the official plenary session sponsor for Day 1.

• Opportunity to welcome the guests for 5 minutes during the conference opening.

• Acknowledgement by the Convenor at the Opening and Closing of the Conference

• 300 word company write up in the conference final program

• Up to two inserts for inclusion in delegate satchels (to be provided by sponsors)

• Four complimentary full conference registrations, each full registration includes a conference dinner and welcome reception ticket

• Two-page colour spread advertisement placed in the final conference program (artwork to be supplied by sponsor in line with print deadlines)

• Two exhibition spaces = 6m x 2m

• Three exhibition staff registrations, including social functions

The majority of these opportunities will not be available to any other sponsor (subject to first-come, first served basis).

GST is included in the sponsorship package price


Sponsorship Opportunities


GOLD – $16,500 (3 only)• Your company promoted as “Gold Sponsor” in the Conference Program, Proceedings and on the Conference Website.



• Your company will have a choice to sponsor one plenary session on Day 2 or Day 3

• Your company will have a choice to sponsor one break out session at the conference. This allows you to provide marketing materials for the room (e.g a banner) and your logo will be shown at the beginning of the session.

• Your company will have a choice to sponsor one lunch day at the conference (subject to availability).

• Acknowledgement by the Convenor at the Opening and Closing of the conference.


• Up to two inserts for inclusion in delegate satchels (to be provided by sponsors)

• Three complimentary full conference registrations, each full registration includes a conference dinner and welcome reception ticket

• One A4 page colour advertisement placed in the final conference program (artwork to be supplied by sponsor in line with print deadlines)

• One exhibition spaces = 3m x 2m

• Two exhibition staff registrations, including social functions

There will be multiple Gold Sponsors (subject to first come, first-served basis).





Photo courtesy Perth NRM

SILVER $11,000• Your company promoted as “Silver Sponsor” in the Conference Program, Proceedings and on the Conference Website.




• Your company will have a choice to sponsor a morning/afternoon tea at the conference (subject to availability).



• One insert for inclusion in delegate satchels (to be provided by sponsors)

• Two complimentary full conference registrations, each full registration includes a conference dinner, and welcome reception ticket

• ½ A4 page colour advertisement placed in the final conference program (artwork to be supplied by sponsor in line with print deadlines)



There will be multiple Silver Sponsors (subject to first come, first-served basis).





BRONZE $5,500• Your company promoted as “Bronze Sponsor” in the Conference Program, Proceedings and on the Conference Website.




• Your company will have a choice to sponsor a morning/afternoon tea at the conference (subject to availability).



• One complimentary full conference registrations, each full registration includes a conference dinner, and welcome reception ticket

• 1/4 A4 page colour advertisement placed in the final conference program (artwork to be supplied by sponsor in line with print deadlines)



There will be multiple Bronze Sponsors (subject to first come, first-served basis).


Photo courtesy Perth NRM

Workshop $5,500Workshops are planned throughout the conference program.

• Your company promoted as “Workshop Sponsor” in the Conference Program, Proceedings and on the Conference Website.

• Your logo will be included on the opening slides for the Workshop

• Opportunity for a 5 minute address to the Workshop delegates


• Five complimentary workshop registrations (only valid for the workshop and not the whole conference).

• ¼ A4 page colour advertisement placed in the final conference program (artwork to be supplied by sponsor in line with print deadlines)

KEYNOTE SPEAKER National – $5,500A number of keynote speakers are being pursued. Sponsorship of costs such as airfares will be acknowledged in conference publications and by a slide during the speaker’s session.

Speakers may also be available to sponsors.

Keynote Speakers will be selected and invited by the Conference Organising Committee and the Conference Office will book and organise payment for travel and accommodation.

• Opportunity to sponsor a prominent keynote speaker. You can liaise with the organising committee and suggest your choice of speaker.

• Exclusivity to market your organisation during the keynote’s session (marketing materials to be supplied by sponsor)


• One complimentary full conference registration, each full registration includes a conference dinner and welcome reception ticket



WELCOME RECEPTION – $5,500• The conference welcome reception will be advertised as ”Sponsored by your company” in the Conference Program,

Proceedings and on the Conference Website.

• Exclusivity to market your organisation during the welcome reception and provide stand-alone signage in the exhibition area (marketing materials to be supplied by sponsor).

• Opportunity for a 5 minute address at the beginning of the welcome reception.


• One complimentary full conference registration, each full registration includes a conference dinner and welcome reception ticket

• 5 extra complimentary tickets to the welcome reception

COFFEE BREAK OR LUNCH SPONSOR – $2,200All daily catering (morning tea, lunch and afternoon tea) will be held onsite in the foyers of the lecture theatres at Curtin University, centring around the exhibition area.

• The chosen break will be advertised as ”Sponsored by your company” in the Conference Program, Proceedings and on the Conference Website.

• Exclusivity to market your organisation during the that specific break time and provide stand-alone signage in the exhibition area (marketing materials to be supplied by sponsor).


• Verbal acknowledgement by the chairperson of each session before that break

Please note one Morning tea/Afternoon tea sponsor available per day and one lunch sponsor per day




CONFERENCE PROGRAM/ABSTRACT BOOK – $3,300• Your company logo included in the Conference Program, Proceedings and on the Conference Website.


• Opportunity to display a stand-alone banner in the conference exhibition area

• One full back page advert within the Conference Program

EXHIBITION STAND Standard – $2,200• Trestle table

• Display board

• Company logo on Conference program




Other sponsorships:Conference Session – $2,200 per sessionA Conference session (90 minutes) provides an excellent opportunity for exposure. A 35mm slide with your corporate logo will be projected at the beginning of the session. You can provide signage for the conference room during the session. Acknowledgement will also be given in the Registration Brochure and Program.

Signage $2,200Considerable signage will be required at the conference as the sessions are split across multiple venues. Your logo will be included on every sign plus you will receive acknowledgement in the Registration Brochure and Program.

Conference Note Pads and Pens – $550 each itemA complimentary duo used extensively during and after the Conference. This is an excellent way to promote your company by its constant use. Your company logo can be printed on the pads with a message if required and your company name and in most cases, your logo can be printed on attractive pens.

Name Badge or Lanyard – $2,200 per itemAttractive name badges will be prepared for delegates and a sponsors’ name and logo will be included on the badges.

Satchel Inserts– $660 each itemA limited number of satchel inserts will be allowed, so be quick, first come, first served. A maximum of 5 x A4 pages per insert will be accepted.

Conference Satchels – $4,400The Conference will provide a high quality satchel to every delegate which will feature your corporate logo. Satchels are one of the most useful and lasting articles from the Conference. We have noted the continued use over many years of these satchels by delegates and executives. This is a sure way of having your corporate logo in front of all delegates at the Conference. In addition you will be acknowledged in the Registration Brochure and Program.




Sponsorship Form

Postcode:

Website:

Contact Details (Please print clearly in block capitals)

Name:

Position:

Company Name:

Address:

State:

Please post, email or fax this form to:

(This pdf form can be typed straight into and then printed off.)

Promaco ConventionsPO Box 890Canning Bridge WA 6153Email: [email protected]: +61 (0) 8 9332 2900, Fax: +61 (0) 8 9332 2911

Sponsorship PackagePlease confirm our sponsorship as follows:

Platinum Sponsor ...................................... $22,000

Gold Sponsor ............................................. $16,500

Silver ............................................................ $11,000

Bronze ......................................................... $5,500

Workshop .................................................. $5,500

Keynote Speaker – National ................... $5,500

Welcome Reception ................................. $5,500

Coffee Break or Lunch Sponsor (per day) . $2,200

Conference Program & Abstract Book ... $3,300

Exhibition Stand – Standard ................... $2,200

Conference Session (per session) .......... $2,200

Signage ......................................................... $3,520

Conference Note Pads & Pens (each item) . $550

Name Badge or Lanyard (per item) ........ $2,200

Satchel Inserts (each item) ....................... $660

Conference Satchels ................................ $4,400

All prices incl. GST

Payment Method (tick appropriate box) Please send me a Tax Invoice to make payment.

I enclose a cheque for the amount of: A$

Cheques made payable to: “Promaco Conventions”

*Please charge my credit card: A$

VISA MasterCard

Cardholder Name:

Card Number:

Signature:

Expiry Date:

Payment by EFT (Electronic Bank Transfer)

Bank: WestpacName of Account: Promaco ConventionsBSB: 036077 Account Number: 417810Sponsorship agreement and a tax invoice will be sent upon receipt of your application form. *Credit card payment has a 3% surcharge.

For further information please contact the State NRM and Coastal Conference 2017 Secretariat Promaco Conventions:

Promaco ConventionsPO Box 890Canning Bridge WA 6153Email: [email protected]: +61 (0) 8 9332 2900Fax: +61 (0) 8 9332 2911

Terms, Conditions and Cancellation PolicyPlease note to secure your booking at the State NRM and Coastal Conference 2017 payment for your participation must be settled prior to the conference. Cancellations will only be accepted in writing, mailed or faxed and must be signed by the person whose signature appears on this form (or their nominee). Cancellations received prior to 1st June 2017 will have payments returned less a $110 administration fee. Cancellations after that date will receive no refund and will be liable for payment of the balance should it not have been received by the cancellation date.

I have read the cancellation policy of this brochure and accept all of its conditions.

Name:

Signature:

Position:

Date:

Telephone:

Mobile:

Facsimile:

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