state bank of india · 2017-07-21 · state bank of india premises & estate department, local...

STATE BANK OF INDIAPREMISES & ESTATE DEPARTMENT, LOCAL HEAD

OFFICE, THIRUVANANTHAPURAM

TENDER FOR

SUPPLY, INSTALLATION, TESTING, COMMISSIONING & MAINTENANCE OF 1No of (RTU) 400 kVA DG SET WITH

ACCOUSTIC ENCLOSURE AT KOLLAM NEW NUILDING

[NIT No: 13/2017-18 DATED 24/07/2017]

TENDER SUBMITTED BY

Name of the bidder:- …………………………………………………………………..

Address:- …………………………………………………………………...

……………………………………………………………………

Tel/Mob. No:- …………………………………………………………………...

Submitted to : Asst. General Manager Premises & Estate Department, 4th Floor,Local Head Office, State Bank of India.Poojappura, Thiruvananthapuram-695012 Office Tel. No.: 0471- 2192402, 2192407

Fax: 0471-2353470 Email: [email protected]

For clarifications contact

1. Chief Manager (Elect: ), ph: 9847170391

2. Deputy Manger (Elect:), ph: 9497714782

Supply of 1No of 400KVA DG set”

STATE BANK OF INDIALOCAL HEAD OFFICE, POOJAPPURA

THIRUVANANTHAPURAM

COVER- 1 TECHNICAL BID

Each page to be signed including blank format of the Price bid and submit in sealed cover marked “Cover 1 Technical Bid – Supply, commissioning and maintenance of 1 No of 400KVA DG set with acoustic enclosure”

Signature of the Supplier with Seal


TABLE OF CONTENTS

TECHNICAL BID- (ENVELOPE-I)

SECTION NO. PARTICULARS

PAGE

FROM TO

A TENDER DOCUMENT 1 44

1. NOTICE INVITING TENDER 4 5

2. DETAILED NOTICE INVITING TENDER 6 15

3. FORM OF SUBMISSION OF TENDER 16 17

4. GENERAL NOTES 18 18

5. GENERAL CONDITIONS OF CONTRACT 19 28

6. SPECIAL CONDITIONS 28 29

7. FORM OF AGREEMENT 29 32

8. TECHNICAL SPECIFICATIONS ( GENERATOR ) 33 33

9. APPROVED MAKE OF MATERIALS 33 33

10. ANNEXURE A 400 KVA DIESEL GENERATOR 34 36

11. LIST OF DOCUMENTS TO BE FURNISHED IN COVER 1 37 37

ANNEXURE I PRICE BREAKUP FORM 38 39

ANNEXURE II PROCESS COMPLIANCE FORM 40 41

ANNEXURE I PRICE CONFIRMATION FORM 42 42

INDICATIVE PRICE BID –(ENVELOPE –II)



1

SCHEDULE OF QUANTITIES (SUPPLY OF 1 No 400 KVA 415V DG SETS WIH ACCOUSTIC ENCLOSURE AS PER ANNEXURE A ) INCLUDING COST OF NON COMPREHENSIVE AMC

43 44



SECTION 1.0 NOTICE INVITING TENDER ( NIT )


1 NAME OF WORK

SUPPLY, DELIVERY AT SITE, INSTALLATION,TESTING,COMMISSIONING AND MAINTENANCE OF ONE NO OF READY TO USE DIESEL GENERATOR SETS WITH ALL ACCESSORIES AT STATE BANK OF INDIA, ADIMINISTRAIVE OFFICE, KOLLAM.

2. LOCATION OF SITE NEWLY CONSTRUCTED BUILDING BEHIND SBI MAIN BRANCH,KOLLAM

3. TIME OF COMPLETION OF WORK Within 30 days from the date of work order

4. TOTAL ESTIMATED VALUE OF WORK Rs.25 LACS (Approx.)

5. EARNEST MONEY DEPOSIT(EMD)

Rs 25,000 /- in the form of Demand Draft favoring Assistant General Manager (Premises & Estate), State Bank of India, Payable at Thiruvananthapuram drawn in any scheduled/ commercial bank.

6. SECURITY DEPOSIT ( 5% )A. INITIAL SECURITY

DEPOSITB. RETENTION MONEY

2% of the Contract Value (including EMD)

3% of the Contract Value

7. PERFORMANCE GUARANTEE Nil

10. TENDER RECEIVING AUTHORITY

Asst. General Manager, Premises & Estate Dept.,State Bank of India, Local Head Office, Poojappura, Thiruvananthapuram – 695 012

11. LAST DATE FOR SUBMISSION Upto 03.00 P.M on 10-08-2017

12. DATE OF OPENING OF TENDERS 03.30 P.M on 10-08-2017

13. PLACE OF OPENING TECHNICAL TENDERS

Premises & Estate Dept., State Bank of India, Local Head Office, Poojappura, Thiruvananthapuram. Subsequent Price bidding through online reverse auction conducted by M/s.E_procurement technologies, India AFTER OPENING OF INDICATIVE PRICE BIDS

14. DEFECT LIABILITY PERIOD 1 Year

15. VALIDITY OF OFFER 90 Days.

16. LIQUIDATED DAMAGES 0.50% per week subject to a maximum of 5% of the contract value for delay after 40 days


* - In case the date of opening of tenders is declared as a holiday, the tenders will be opened on the next working day at the same time.

Complete set of tender documents can be obtained by down loading from Bank’s web-site under procurement news, www.sbi.co.in

Please read the ‘INSTRUCTIONS TO TENDERERS’ thoroughly before submitting the Tenders. Also note to verify the Bank web-site under ‘Tender Notices’ before the last date and confirm that ‘CORRIGENDA’ to the Tender Notices issued (if any) has been read and / or complied with. .

SBI (State Bank of India) has the right to accept / reject any / all tenders without

assigning any reasons thereof.

SBI has engaged the service provider (E procurement Pvt Ltd) for sealed bid & Reverse

Auction. Only technically and commercially acceptable bidders from SBI shall be eligible to

participate in the auction.

Further details can be obtained from the office of the under signed.

Asst. General Manager (Premises & Estate)For and on behalf of State Bank of India.


http://www.sbi.co.in/

Supply of one No of 400KVA DG set

SECTION 2.0 NOTICE INVITING TENDER -

Sealed tenders under two bid system in prescribed form, for the work as stated in the NIT, are invited from OEMs/Dealers having service centre within a distance of 300km from Kollam for “Supply of one No of 400 KVA, 415V, 3-Phase,50Hz, 1500 RPM (RTU) DG Sets”. “Price bid of only those tenderers who are prequalified will be considered for e-tendering (reverse auction)”. Eligibility criteria for prequalification are as follows.

i) Authorized dealer or original equipment manufacturer who has got authorized service centre within three hundred kilometers of radial distance from Kollam.

ii) Should have supplied at least one similar Diesel generator of capacity equal to 400KVA or more in Kerala during the last 3 years to Govt Departments/ PSUs / Banks / Reputed Corporate Offices, private institutions/ IT, Pharma & Chemical Industries.

iii) Average annual financial turnover of the bidder during the period of 2014-’15, 2015-’16, 2016-17 should not be less than 7.5 lakhs.

iv) Two year warranty for the engine and alternator v) Submission of all the documents mentioned in section 11.vi) They should have a branch office in Kerala. (Documentary proof with telephone

bills / rental agreement etc shall be submitted for verification).

TECHNICAL BID (Envelope-I) should contain all following documents

A. Tender documents (1-46 pages) duly signed and sealed

B. Demand Draft for Rs 30,000/- (EMD).

C. Copy of certificate from Manufacturer/OEM declaring that the Tenderer is authorized OEM/dealer for Kerala operations

D. Undertaking of the tenderer acknowledged by the OEM/authorized service dealer mentioning willingness to carry out AMC at quoted rates (The actual rates not to be shown).

E. Proof for supply of DG of capacity 400KVA or more in Kerala during the last 3 years.

F. Satisfactory Performance report/ work certificate issued by clients with addresses, telephone number.

G. Audited Balance Sheet with P&L statement for 2014-’15, 2015-’16, 2016-17.

H. Original Catalogue of the DG set.

I. Full address of service centre within 300km with land phone no.

J. Copy of latest CPCB II norms compliance certificate from ARAI or NAL or FCRI or any other authorized government agency.

PRICE BID (Envelope-II) shall contain Indicative Price Schedule of quantities ONLY.Signature of the Supplier with Seal


1. Tenders placed in sealed covers in two separate envelopes duly marked as TECHINICAL BID (Envelope-I), INDICATIVE PRICE BID (Envelope 2) with the name of the work ('Supply of 1 No of 400KVA DG set') written on the envelopes shall be enclosed in a single envelope addressed to Asst. General Manager (Premises & estate), State Bank of India, Poojappura, Thiruvananthapuran will be received till the last date and time for submission of tender as specified in NIT, in the office of the undersigned.

Interested parties who fulfill the above eligibility conditions can download the tender form from the Bank's website “http:// www.sbi.co.in” under the link procurement news or contact the undersigned.

Date of availability of tender : 24.07.17 to 09.08.17

Date of pre-bid meeting : 01.08.2017

Date of submission of tender : 10.08.2017 at 15.00 hrs

Date of Technical Bid opening : 10.08.2017 at 15.30 hrs

2. No order will be placed against the indicative price bids. However the starting price for reverse auction will be decided based on the indicative price.

The supplier should retain with him duplicate set of tender documents.

3. The supply has to be carried out within the time schedule. The tender documents shall be taken as complementary and mutually explanatory of one another but in case of ambiguities or discrepancies, shall take precedence in the order given below;

a) Bill of quantities

b) Technical specifications

c) Special conditions of contract

d) General conditions of contract

e) Instructions to tenderers, NIT, NIT and General notes.

The technical bid shall be opened as specified in NIT by a committee constituted for this purpose, in the presence of the tenderers or their authorized representatives who wish to be present. The technical bids shall be scrutinized and the Indicative Price bids of those Suppliers whose technical bids are acceptable to the Bank shall alone be considered for e tendering and the decision of the Bank in this regard is final and binding. The reverse auction bidding shall be done through authorized agency E-Procurement Technologies Ltd. (abcprocure,B-705, Wall Street - II, Opp. Orient Club, Nr. Gujarat College, Ahmedabad - 380 006,Gujarat State, India

Procedure of Reverse Auctioning:-

a. Reverse Auction shall be through English Reverse Auction (no ties).


http://www.sbi.co.in/


b. For the proposed reverse auction, technically and commercially short-listed bidders from the Technical bids submitted shall only be eligible to participate in the auction.

SBI will engage the services to our service provider (E-Procurement Technologies Ltd. (abcprocure)

a. who will provide all necessary training and assistance before commencement of on line bidding through Internet.

b. SBI will inform the vendor in writing in case of reverse auction, the details of service provider to enable them to contact and get trained.

c. Business rules like event date, time, start price, bid decrement, extensions, etc. also will be communicated through service provider for compliance.

d. Vendors have to email the compliance form in the prescribed format (provided by service provider) before start of Reverse auction. Without this the vendor will not be eligible to participate in the event.

e. Reverse auction will be conducted on schedule date & time.

f. At the end of reverse auction event, the lowest bidder value will be known on the network.

g. The lowest bidder has to email the duly signed filled-in prescribed format as provided by SBI through service provider within 1 hour of auction without fail which is Annexure III (Price Confirmation Letter) and Annexure I (Price break up ) within 24 hours after completion of reverse Auction.

h. In case SBI decides not to go for Reverse auction procedure for this tender enquiry, the price bids and price impacts, if any already submitted and available with SBI shall be opened as per SBI standard practice.

i. The reverse auction will be treated as closed only when the bidding process gets closed in all respects for the item listed in the tender.



CONTACT INFORMATION

E-Procurement Technologies Ltd STATE BANK OF INDIA

E-Procurement Technologies Ltd.,

Contact person :- Sujith Nair

Address: B- 704/705, Wall Street – II, Opp. Orient Club, Ellisbridge, Ahmedabad – 380006, India

Contact: [email protected] |

Phone: +91-79-40270 579 | 580 | 590

Email:

[email protected]

[email protected]

Asst. General Manager ,

Premises & estate Department,4th Floor,

Local Head Office, State Bank of India.

Poojappura,

Thiruvananthapuram-695012

Office Tel. No.: 0471-2192407; 2192406

Fax: 0471-2352087

Email: [email protected]

Finalization for Procurement, Installation, Commissioning and Maintenance of 400KVA DG sets with acoustic enclosure

a. SBI shall finalize the procurement of the item against this Tender through reverse auction mode. SBI has made arrangement with M/s. E-Procurement Technologies Ltd. (abcprocure) who shall be SBI’s authorized service provider for the same. Please go through the guidelines given below and give your acceptance to the same.

b. Computerized Reverse auction shall be conducted by SBI, on pre-specified date, while the vendors shall be quoting from their own offices/ place of their choice. Internet connectivity and other paraphernalia requirements shall have to be ensured by vendors themselves. In the event of failure of their Internet connectivity, (due to any reason whatsoever it may be) it is the bidder’s responsibility / decision to send email communication, immediately to M/s. E-PROCUREMENT TECHNOLOGIES LTD. (ABCPROCURE) furnishing the price, the bidder wants to bid online, with a request to M/S. E-PROCUREMENT TECHNOLOGIES LTD. (ABCPROCURE). to upload the emailed price on line so that the service provider will up load that price on line on behalf of the Bidder. It shall be noted clearly that the concerned bidder communicating this price to service provider has to solely ensure that the email


mailto:[email protected]

mailto:[email protected]


message is received by M/S. E-PROCUREMENT TECHNOLOGIES LTD (ABCPROCURE) in a readable / legible form and also the Bidder should simultaneously check up with M/S. E-PROCUREMENT TECHNOLOGIES LTD (ABCPROCURE) over phone about the clear receipt of the price emailed. It shall also be clearly understood that the bidder shall be at liberty to send such email communications of prices to be up loaded by M/S. E-PROCUREMENT TECHNOLOGIES LTD (ABCPROCURE) only before the closure of Bid time and under no circumstances it shall be allowed beyond the closure of bid time. Such bidders have to ensure that the service provider is given a reasonable required time by the bidders, to upload such emailed prices online and if such required time is not available at the disposal of M/S. E-PROCUREMENT TECHNOLOGIES LTD (ABCPROCURE) at the time of receipt of the email message from the bidders, M/S. E-PROCUREMENT TECHNOLOGIES LTD. (ABCPROCURE) will not be uploading the prices. It is to be noted that SBI or M/S. E-PROCUREMENT TECHNOLOGIES LTD. (ABCPROCURE) are not responsible for these unforeseen circumstances. In order to ward-off such contingent situation, bidders are requested to make all the necessary arrangements / alternatives whatever required so that they are able to circumvent such situation and still be able to participate in the reverse auction successfully. However, the vendors are requested to not to wait till the last moment to quote their bids to avoid any such complex situations.

c. Please note that the start price of an item in online reverse auction is open to all the participating technically short-listed bidders. Any bidder can start bidding, in the online reverse auction, from the start price itself or lower. Please note that the first online bid that comes in the system during the online reverse auction can be equal to the auction's start Price, or lesser than the auction's start price by one decrement, or lesser than the auction's start price by multiples of decrement. The subsequent bid that comes in to outbid the L1 rate will have to be lesser than the L1 rate by one decrement value or in multiples of the decrement value.

d.M/S. E-PROCUREMENT TECHNOLOGIES LTD (ABCPROCURE) shall arrange to train your nominated person(s), without any cost to you. They shall also explain you, all the Rules related to the Reverse Auction/ Business Rules Document to be adopted along with bid manual. You are required to give your compliance on it before start of bid process.

e. BIDDING CURRENCY AND UNIT OF MEASUREMENT: Bidding will be conducted in Indian Rupees (INR). Bidder has to quote Price for the given item as mention in the tender document on Lumpsum basis (Note:-Prices quoted should be inclusive of all Central / State Government levies, taxes, cost of incidental services such as transportation, insurance etc. )

f. Starting Bid/Bid Decrement: The opening price of the RA and the bid decrement value shall be available to the bidders on their bidding screen.

g.BID PRICE: Bidder has to quote Price for the given item on Lumpsum (“ Prices quoted should be inclusive of all Central / State Government taxes(GST) etc.as also cost of



incidental services such as transportation, insurance along with supply, installation, testing, commissioning charges etc.

The technical & commercial terms are as per SBI Tender for the Reverse Auction for Procurement, Commissioning and Maintenance of one number 400KVA DG set

1. VALIDITY OF BIDS: The Bid price shall be firm for a period specified in the tender document and shall not be subjected to any change whatsoever.

2. At the end of the reverse auction, bidder has to provide a detail break up for his lowest offer within 24 hour of closing of auction (Annexure I) and Price confirmation letter within 1 hour of closing of auction (Annexure III)

Terms & Conditions of Reverse Auction for Procurement, Commissioning and Maintenance of one number 400KVA DG set

LOG IN NAME & PASSWORD : Each Bidder is assigned a Unique User Name & Password by M/S. E-PROCUREMENT TECHNOLOGIES LTD. (ABCPROCURE). The Bidders are requested to change the Password after the receipt of initial Password from M/S. E-PROCUREMENT TECHNOLOGIES LTD. (ABCPROCURE). All bids made from the Login ID given to the bidder will be deemed to have been made by the bidder.

BIDS PLACED BY BIDDER : The bid of the bidder will be taken to be an offer to execute the work. Bids once made by the bidder cannot be cancelled. The bidder is bound to execute the work the as mentioned above at the price that they bid. Should any bidder back out and not make the supplies at per the rates quoted, SBI and / or M/S. E-PROCUREMENT TECHNOLOGIES LTD. (ABCPROCURE) shall take action as appropriate.

LOWEST BID OF A BIDDER : In case the bidder submits more than one bid, the lowest bid will be considered as the bidder’s final offer to execute the work.

AUCTION TYPE : English Reverse Auction. ( No Ties )

DURATION OF AUCTION : The auction will be of 1 hour duration. In case there is any acceptable bid quoted by any bidder within 5 minutes of closing of the auction, the auction will be extended for another 5 minutes from the time that Bid comes in. However, vendors are advised not to wait till the last minute or last few seconds to enter their bid during the auto-extension period to avoid complications related with internet connectivity, network problems, system crash down, power failure, etc. (THIS SCHEDULE IS TENTATIVE. IF ANY CHANGE IN SCHEDULE, THE SAME SHALL BE COMMUNICATED TO YOU).

BID DECREMENT : The minimum Bid decrement shall be available to the Bidders at the start of the auction. The bidder can view the same by clicking on the Item details at the start of the auction. The bidder can bid lower than the Lowest Bid in the auction by a decrement, multiple of the minimum Bid decrement or at least of minimum bid decrement plus multiples of Bid Decrement. Also, please note that the



start price of an item in online reverse auction is open to all the participating bidders. Any bidder can start bidding, in the online reverse auction, from the start price itself. Also, please note that the first online bid that comes in the system during the online reverse auction can be equal to the auction's start price, or lesser than the auction's start price by one decrement, or lesser than the auction's start price by multiples of decrement. The second online bid and onwards will have to be lesser than the L1 rate by one decrement value, or lesser than the L1 rate by multiples of the decrement value.

VISIBLITY TO BIDDER : The Bidder shall be able to view the following on his screen along with the necessary fields during English Reverse – No ties Auction:

1. Leading Bid in the Auction

2. Bid Placed by him

3. Rank of the respective bidder

4. Start Price & Bid Decrement Value

AUCTION WINNER : At the end of the Reverse Auction, SBI will evaluate all the bids submitted and will decide upon the winner.

OTHER TERMS & CONDITIONS:

The Bidder shall not involve himself or any of his representatives in Price manipulation of any kind directly or indirectly by communicating with other suppliers / bidders.

The Bidder shall not divulge either his Bids or any other exclusive details of SBI to any other party.

SBI’s decision on award of Contract shall be final and binding on all the Bidders.

SBI along with M/S. E-PROCUREMENT TECHNOLOGIES LTD (ABCPROCURE can decide to extend, reschedule or cancel any Auction. Any changes made by SBI and / or M/S. E-PROCUREMENT TECHNOLOGIES LTD. (ABCPROCURE), after the first posting will have to be accepted if the Bidder continues to access the site after that time.

M/S. E-PROCUREMENT TECHNOLOGIES LTD. (ABCPROCURE) shall not have any liability to Bidders for any interruption or delay in access to the site irrespective of the cause.

M/S. E-PROCUREMENT TECHNOLOGIES LTD (ABCPROCURE) is not responsible for any damages, including damages that result from, but are not limited to negligence. M/S. E-PROCUREMENT TECHNOLOGIES LTD. (ABCPROCURE) will not be held responsible for consequential damages, including but not limited to systems problems, inability to use the system, loss of electronic information etc.

Important Note:-



All the Bidders are required to submit the scan copy of Process Compliance Statement (Annexure- II) duly signed to M/s E-Procurement technologies pvt ltd on their letter head.

All the bidders are requested to ensure that they have a valid Digital certificate well in advance to participate in the online event. Under no circumstances will the bidders be allowed to participate in the online event without Digital Certificate.

After the completion of the Auction event, L-1 Bidders have to submit the Price Confirmation Letter (Annexure III) within 1 Hour immediately to M/s E-Procurement technologies pvt ltd /SBI for further proceedings on their letter head.

The tenders received shall be numbered in the order of receipt. The covers containing the tenders shall be verified whether they are in sealed condition by the members of the Committee and shall be shown to the tenderers present. On opening of the Tender, only the total tendered amount of each tender shall be read out. The actual / final quoted amount and the lowest tender (L-1) shall be announced only after completion of physical arithmetic checking of the amounts of individual items. This L1 amount shall be probably the starting price for reverse auction.

4. When a supplier signs a tender in an Indian language, the RATES and tendered amount and / or the total amount tendered should also be written in the same language. In the case of illiterate suppliers the rates or the amount tendered should be attested by a witness.

Earnest Money Deposit (EMD) for an amount as specified in NIT, is to be deposited with the tender in the form of Demand Draft (favoring ASST. GENERAL MANAGER (PREMISES & ESTATE), STATE BANK OF INDIA, payable at Thiruvananthapuram drawn on any Scheduled/ Commercial Bank ) and otherwise the tender is liable for rejection. E.M.D in the form of Bank Guarantee or any other form is not acceptable.

No Interest will be paid on the EMD. EMD of unsuccessful tenderers will be refunded within 30 days of award of Contract. EMD of successful tenderer will be retained as a part of Initial Security Deposit.

5. Initial Security Deposit shall be 2% of the contract value. The successful tenderer has to deposit a sum equivalent to 2% of contract value less EMD, by means of Demand Draft (favoring Asst. General Manager (Premises & Estate), State Bank of India, payable at Thiruvananthapuram drawn on any Scheduled/ Commercial Bank), with in a period of 15 days of acceptance of tender.

6. Total security deposit shall be 5% of contract value. Out of this 2% of contract value is in the form of initial security deposit, which includes the EMD. Balance 3% shall be deducted from the running account bills of the work at the rate of 10% of the respective running account bill i.e., deduction from each running bill account will be 10% till total 3% of contract value is reached. Initial security deposit shall be released to the supplier on virtual completion of the work. The Retention money would be released to the supplier after the defects liability period as specified in the contract,



subject to satisfactory rectification of defects during the defect liability period. No interest shall be paid to the amount retained by the Bank as Security Deposit.

7. The liquidated damages shall be 0.5% per week, subject to a maximum of 5% of contract value for delay after 40 days.

8. There is no provision for any advance payment including for mobilization purpose for this work.

9. The acceptance of a tender will rest with the Competent Authority, who does not bind himself to accept the lowest tender and reserves to himself the authority to reject any or all of the tenders received, without assigning any reasons whatsoever. The tenderers shall have no right to question the acts of the Bank. However, adequate transparency shall be maintained by the Bank. All tenders in which any of the prescribed conditions are not fulfilled, or are incomplete in any respect are liable to be rejected.

10. The Bank will accept no condition on the tender from the tenderers. Tender containing any condition leading to unknown/ indefinite liability, are liable to be summarily rejected. Any clarification on the tender may be obtained from the Bank before submission.

11. Canvassing in connection with tenders is strictly prohibited and the tenders submitted by the supplier who resort to canvassing will be liable for rejection.

12. The estimated value of work stated in the NIT is approximate and prepared for internal use of the Bank. The tenderer must obtain himself on his own responsibility and his own expenses all information and data which may be required for the purpose of filling this tender document and enter into a contract for the satisfactory performance of the work. The tenderer is requested to satisfy himself regarding the availability of transport and communication facilities, the character, quality and quantity of the materials, labour, the law and order situation, climatic conditions, local authorities requirement, traffic regulations etc. The tenderer should quote their own rates for completing the work, complete in all respects from functional point of view to the entire satisfaction of the Bank.

13. The supplier should quote his rates including all taxes The Supplier shall be responsible to pay all statutory levies imposed by the State and Central Government such as Income Tax, GST etc. and the rates quoted in the tender shall allow for the same. Deduction at source of Income Tax on works contract etc. shall be made by the Bank as per the provisions prevailing from time to time from the Running Account or Final Bills and remitted to the concerned Taxation Authorities / State Government on behalf of the Supplier. The rates quoted shall be firm till completion of work and no escalation shall be considered.

14. Time is the essence of the contract. The work should be completed in all respects in accordance with the terms of contract within the period as stated in NIT.

15. Tenders shall remain open for acceptance for a period of 90 days from the date of opening of Technical Bid. If the tenderer withdraws his tender before the expiry of the said period or makes any modifications in terms and condition of the tender which



are not acceptable to the Bank or the contract agreement is not executed within fifteen (15) days from the date of letter of acceptance after execution of contract agreement then the Bank without prejudice to any other right or remedy be at liberty to forfeit the earnest money.

16. It will be obligatory on the part of the tenderer to tender and sign the tender documents for all the component parts and after the work is awarded, the successful tenderer shall be bound to implement the contract by signing an agreement and conditions of contract attached herewith within 15 days from the receipt of intimation of acceptance of his tender by the Bank. However, the written acceptance of the tender by the Bank will constitute a binding agreement between the Bank and successful tenderer whether such formal agreement is subsequently entered into or not.

17. The quantities of various items of work given in the schedule of quantities are approximate. The quantities of work may vary at time of allotment/ execution of work. Bank reserves the right to omit/delete any item(s) of work from the schedule at the time of allotment/ before the commencement of work without assigning any reason whatsoever. Supplier will be paid for the authorized actual supply of material at the site duly verified by the concerned officials of the Bank.

18. Clarifications if any, regarding this tender may be obtained during “PRE-BID MEETING” scheduled for – 15.00 PM on date 01 /08/2017 at the office of undersigned.

Yours faithfully,

Asst. General Manager (Premises & estate)

SECTION 3.0 FORM OF SUBMISSION OF TENDER

To



Asst. General Manager (Premises & Estate)State Bank of India,Local Head Office, Poojappura,Thiruvananthapuram.

Dear Sir(s),

Tender for supply of 1 No of 400 KVA, 415V, 3-phase, 50Hz, 1500 rpm DG Sets at SBI, newly constructed building at Kollam

1. We refer to the NIT for the aforesaid supply contract, I/We hereby offer to perform, execute, complete and maintain the works in conformity with the conditions of contract, schedule of quantities and specifications at the respective rates quoted in the Schedule of Quantities.

2. I/ We have satisfied myself/ ourselves as to the site conditions, examined all aspects of the tender conditions, subject to above, I/We do hereby agree, should this tender be accepted in whole or in part, to :-

i. Abide by and fulfill all the terms and provisions of the said conditions annexed hereto,

3. I/We have deposited the required earnest money as specified in the NIT which, I/We note, will not bear any interest and is liable for forfeiture;

i. If our offer is withdrawn within the validity period of acceptance.

Or

ii. If we makes any modifications in terms and condition of the tender which are not acceptable to the Bank.

Or

iii. If the contract is not executed within fifteen (15) days from the date of letter of acceptance.

Or

iv. If the work is not commenced within fifteen (15) days after execution of contract.

4. I/We understand that the Bank reserves the right to reject any/ all tenders without assigning any reason what so ever. Further, we understand that the Bank is not bound to accept the lowest or any tender you receive.

Yours Faithfully,



Signature _______________

Designation_______________

Address _______________

SECTION 4.0 GENERAL NOTES



1. PROCEDURE OF FILLING AND SUBMISSION OF TENDER

i) The tenderers should quote their rates in figures and words where the quantities have been indicated in the relevant items of the schedule of quantities. Failure to do so may invalidate the tender. Erasing or over writing shall not be allowed. Corrections in the tender should be avoided. If this becomes unavoidable, the entire rate (and not a portion only) shall be scored out and signed (not simply initialed) by the tenderer as token of such cancellation. A fresh rate in specified manner shall then be correctly written.The rates quoted shall be firm. The rates quoted shall not be subject to any variations due to labour conditions, fluctuations in railway freight and any other conditions whatsoever. Under this clause any increase or decrease in prices of materials and labour rates shall be fully borne by the Supplier.

ii) In the event of the tender being submitted by a firm, it must be signed by a member or members of the firm having legal authority to do so, and if called for, the legal documents in support thereof must be produced for inspection and the same in the case of the firm carried out by one member of a joint family. It must disclose that the firm is duly registered under the INDIA Partnership Act. Any tender signed by a member not holding a power of attorney shall be treated as informal.

iii) Each page of (BOQ) shall be signed by the authorized person and cutting or corrections shall be duly attested/ signed by him.

iv) The tenderer is to quote his rate in ink pen/ ball pen both in words and figures in English. In case of any variation, the rates quoted in the words in the “Original” copy of the tender shall only be valid. The tender shall be clearly and legibly written and whole writing must be by the hand of the person signing the tender and with the same pen and ink. Failure to do so may invalidate the tender.

v) Tenderer shall note that their tenders shall remain open for acceptance for a minimum period of 90days from the date of finalizing the tenders (Price Bid). The tender must be unconditional. Conditional tenders may be summarily rejected.

Submission of tenders:

The tenders are to be duly signed by the tenderer and submitted in a sealed covers at the office as mentioned in the tender notice. An authorized representative of the tenderer can be present during opening of the tender.



SECTION 5.0 GENERAL CONDITIONS OF CONTRACT

Except where provided for in the description of the individual items in the schedule of quantities and in the specifications and conditions laid down hereinafter and in the drawings, the work shall be carried out as per standard specifications (relevant IS) and under the direction of Employer .

1.0) INTERPRETATIONS/ DEFINITIONS

In construing these conditions, the specifications, the schedule of quantities, tender and agreement, the following words shall have the meaning herein assigned to them except where the subject or context otherwise requires:

1.1) Employer: The term employer shall denote State Bank of India with their Local Head office at Poojappura, Thiruvananthapuram and any of its employees representative authorized on their behalf.

1.2) Supplier: The term supplier shall mean the individual or firm or company whether incorporated or not, undertaking the works and shall include legal personal representative of such individual or the composing the firm or company and the permitted assignees of such individual or firms of company.

1.3) ‘Contract Agreement’ shall mean the documents forming the tender and the acceptance thereof and the formal agreement executed between State Bank of India (client) and the Supplier, together with the documents referred therein including these conditions, the specifications, designs, drawings and instructions issued from time to time by the Bank and all these documents taken together shall be deemed to form one contract and shall be complementary to one another.

1.4) ‘Contract value’ shall mean the value of the entire work as stipulated in the letter of acceptance of tender subject to such additions there to or deductions there from as may be made under the provision herein after contained.

1.5) 'Specifications’ shall mean the specifications referred to in the tender and any modifications thereof as may be furnished or approved by the Bank time to time.

1.6) Site: The site shall mean the site where the works are to be executed as shown within boundary on the site plan including any building and erections thereon allotted by the Employer for the Supplier’s use.

1.7) ‘The Bank’ shall mean State Bank of India having its L.H.O. at Poojappura, Thiruvananthapuram and includes its representatives, successors and assigns.

1.8) Bank's Engineer: Bank's Engineer shall mean the Engineer appointed by Bank/ Employer as their representative for the work.

1.9) Engineer: Engineer shall mean the representative of the Bank.

1.10) Drawings: Drawings shall mean the drawings prepared by the Bank and issued to the Supplier and referred to in the specifications including any modifications of such



drawings as may be issued by him from time to time. The work is to be carried out in accordance with drawings, specifications, the schedule of quantities and any further drawings which may be supplied or any other instruction, which may be given by the Employer during the execution of the work.

All drawings relating to work given to the Supplier together with a copy of schedule of quantities are to be kept at site and the Employer/ PMC shall be given access to such drawings or schedule of quantities wherever necessary.

In case any detailed Drawings are necessary Supplier shall prepare such detailed drawings and/or dimensional sketches and have it confirmed by the Employer/ PMC as case may be prior to taking up such work.

The Supplier shall ask in writing for all clarifications on matters occurring anywhere in drawings, specifications and schedule of quantities or to additional instructions at least 10 days ahead from the time when it is required for implementation so that the Employer may be able to give decision thereon.

1.11)“The Schedule of Quantities” shall mean the schedule of quantities as specified and forming part of this contract.

1.12) “Priced Schedule of Quantities” shall mean the schedule of quantities duly priced with the accepted rates of the Supplier after reverse auction.

1.13) ‘Month’ means calendar month.

1.14) ‘Week’ means seven consecutive days of 24 Hrs.

1.15) AMC period: Maintenance period of 60 months (5 years) from the date of actual completion of work at its own cost and to the satisfaction of State Bank of India.

2.0. Language

The language in which the contract documents shall be drawn shall be in English.

3.0. Errors, Omissions & Discrepancies

In case of errors, omissions or disagreement

i) Between written description of the item in the specifications and descriptions in bills of quantities of the same item, the former shall be adopted.

ii) In case of difference between rates percentage written in figures and words the rate in words shall prevail.

iii) Between the duplicate/subsequent copies of the tender, the original tender shall be taken as correct.

4.0. Ownership of drawings



All drawings, specifications and copies thereof furnished by the Bank are the properties of the Bank. They are not to be used on other work.

5.0. Detailed drawings and instructions

The work shall be executed in conformity therewith and the Supplier shall prepare a detailed program schedule indicating therein the date of start and completion of various activities on receipt of the work order and submit the same to the Bank.

6.0. Letter of Acceptance

Within the validity period of the tender the Bank shall issue a letter of acceptance to enter into a Contract for the execution of the work as per the terms of the tender. The letter of acceptance shall constitute a binding contract between the Bank and the Supplier.

7.0. Contract Agreement

On receipt of intimation of the acceptance of tender from the Bank the successful tenderer shall be bound to implement the contract and within fifteen days thereof he shall sign an agreement in a non judicial stamp paper of appropriate value.

8.0 Copies of Agreement

Two copies of agreement duly signed by both the parties with the drawings shall be handed over to the Suppliers.

9.0. Obtaining information related to Execution of Work

No claim by the Supplier for additional payment shall be entertained which is consequent upon failure on his part to obtain correct information as to any matter affecting the execution of the work nor any misunderstanding or the obtaining incorrect information or the failure to obtain correct information relieve him from any risks or from the entire responsibility for the fulfillment of contract.

10.0. Commencement of Work

The date of commencement of the work will be reckoned from the date of issue of letter of acceptance of the tender by the Bank.

11.0. Time for Completion

Time is essence of the supply and shall be strictly observed by the Supplier. The entire work shall be completed within a period of 30 days from the date of work order.

12.0 Payment terms are as follows,

No advance payment

i. 70% of quoted rate – against supply of material at site.

ii. 30% of quoted rate - against commissioning and handing over.Signature of the Supplier with Seal


13.0 Deduction from the bill

iii. 3% of quoted rate – towards retention amount for defects liability period of one year.

14.0. Release of Security Deposit and Bank Guarantee:

14.1. Initial Security Deposit [SD] mentioned in 32.2.1 above shall be refunded to the Supplier with out any interest on satisfactory completion of the work.

14.2. The Retention Money deducted from the bills as per Clause 32.3 above shall be refunded to the Supplier without interest within fifteen days after the end of Defects Liability Period [DLP] provided the Supplier has satisfactorily attended to all defects in accordance with the conditions of contract including site clearance and after deduction of any appropriations thereof. However, this amount shall be released earlier but after issue of VCC, on producing a Bank Guarantee (from any scheduled Bank other than State Bank of India) for the equivalent amount and validity as specified by the Bank (Minimum validity period shall not be less than the defect liability period).

15.0. Taxes and Deduction at Source.

15.1. The Supplier shall be responsible to pay all statutory levies imposed by the State and Central Government such as Income Tax/ GST etc. and the rates quoted in the tender shall allow for the same.

The rates quoted shall be firm till completion of work and no escalation shall be considered.

15.2. The Supplier shall also fully indemnify the Bank in respect of any costs, charges or expenses arising out of any claim or proceedings at law and also in respect of any award of compensation of damages arising there from.

15.3. The Bank shall be at liberty and is hereby empowered to deduct fully the amount of any damages, compensation costs, charges and expenses arising or accruing any such claim of damage from any sum or sums due or to become due to the Supplier.

16.0. Liquidated Damages

If the Supplier fails to maintain the required progress in completing the work and clear the site including vacating their office on or before the contracted or extended date of completion without justification in support of the cause of delay, he may be called upon without prejudice to any other right of remedy available under the law to the Bank on account of such breach to pay a liquidated damages at the rate of 0.5% of the contract value shown in tender per week, subject to a maximum of 5% of the contract value.

17.0. Action when the whole Security Deposit is forfeited

In any case in which under any clause or clauses of this contract, the Supplier shall have rendered himself liable to pay compensation amounting to the whole of his security



deposit, the Bank shall have the power to adopt any of the following course as they may deem best suited to the interest of the Bank.

a) To rescind the contract of which rescission notice in writing issued to the Supplier by the Bank shall be conclusive evidence and in which case the security deposit of the Supplier shall be forfeited and be absolutely at the disposal of the Bank.

b) In the event of any of above courses being adopted by the Bank the Supplier shall have no claim to compensation for any loss sustained by him by reasons of his having purchased or procured any material or entered into any engagements or make any advances on account of, or with a view to the execution of the work or the performance of the contract and in case the contract shall be rescind under the provision aforesaid, the Supplier shall not be entitled to recover or to be paid any sum or any work there to for actually performed under this contract, unless, and until the Bank will have certified in writing the performance of such work and the value payable in respect thereof, and he shall only be entitled to be paid the value so certified.

18.0. Owner’s Right to Terminate the Contract

If the Supplier being an individual or a firm commit any ‘Act of insolvency’ or shall be adjudged an insolvent or being an incorporated company shall have an order for compulsory winding up voluntarily or subject to the supervision of Govt. and of the Official Assignee of the liquidator in such acts of insolvency or winding up shall be unable within seven days after notice to him to do so, to show to the reasonable satisfaction of the Bank that he is able to carry out and fulfil the contract, and to give security therefore if so required by the Bank.

Or

If the Supplier (whether an individual firm or incorporated Company) shall suffer execution to be issued or shall suffer any payment under this contract to be attached by or on behalf of any of the creditors of the Supplier.

Or

Shall assign or sublet this contract without the consent in writing of the Bank or shall charge or encumber this contract or any payment due to which may become due to the Supplier there under:

a) Has abandoned the contract; or

b) Has failed to commence the work, or has without any lawful excuse under these conditions suspended the progress of the work for 14 days after receiving from the Bank written notice to commence/proceed, or

c) Has failed to proceed with the works with such diligence and failed to make such due progress as would enable the works to be completed within the time agreed upon, or has failed to remove the materials from the site or to pull down and replace work within



seven days after written notice from the Bank that the said materials were condemned and rejected by the Bank under these conditions ;or has neglected or failed persistently to observe and perform all or any of the acts, matters or things under this contract to be observed and performed by the Supplier for seven days after written notice shall have been given to the Supplier to observe or perform the same or has to the detriment of good workmanship or in defiance of the Bank’s instructions to the contrary subject to any part of the contract. Then and in any of the said cases the Bank may not withstanding any previous waiver, after giving seven days notice in writing to the Supplier, determine the contract, but without thereby affecting the powers of the Bank or the obligation and liabilities of the Supplier the whole of which shall continue in force as fully as if the contract had not been so determined and as if the works subsequently had been executed by or on behalf of the Supplier. And, further the bank through the employees may enter upon and take possession of the work and all plants, tools, scaffoldings, materials, sheds, machineries lying upon the premises & estate or on the adjoining lands or roads use the same by means of their own employees or workmen in carrying on and completing the work or by engaging any other Suppliers or persons to complete the work and the Supplier shall not in any way interrupt or do any act, matter or thing to prevent or hinder such other Supplier or other persons employed for completing and finishing or using the materials and plant for the works.

When the works shall be completed or as soon thereafter as convenient the bank shall give a notice in writing to the Supplier to remove his surplus materials and plants and should the Supplier fail to do so within 14 days after receipt thereof by him the Bank sell the same by public auction after due publication, and shall adjust the amount realized by such auction. The Supplier shall have no right to question any of the act of the Bank incidental to the sale of the materials etc.

19.0. Settlement of Disputes and Arbitration

Except where otherwise provided in the contract all questions and disputes relating to the meaning of the specifications, design, drawings and instructions herein before mentioned and as to the quality of workmanship or materials used on the work or as to any other question, claim, right, matter or thing whatsoever in any way arising out of or relating to the contract, designs, drawings, specifications, estimates, instructions orders or these conditions or otherwise concerning the work or the execution or failure to execute the same whether arising during the progress of the work or after the cancellation, termination, completion or abandonment thereof shall be dealt with as mentioned hereinafter.

1) If the Supplier considers that he is entitled to any extra payment or compensation in respect of the works over and above the amounts admitted as payable by the Bank or in case the Supplier wants to dispute the validity of any deductions or recoveries made or proposed to be made from the contract or raise any dispute, the Supplier shall forthwith give notice in writing of his claim, or dispute to the Assistant General Manager, Premises & estate Dept., SBI, Local Head Office, Thiruvananthapuram, and endorse a copy of the same to the Bank within 30 days from the date of disallowance thereof or the date of deduction or recovery. The said notice shall give full particulars of the claim, grounds on which it is based and



detailed calculations of the amount claimed and the Supplier shall not be entitled to raise any claim nor shall the Bank be in any way liable in respect of any claim by the Supplier unless notice of such claim shall have been given by the Supplier to the Assistant General Manager, Premises & estate Dept., in the manner and within the time as aforesaid. The Supplier shall be deemed to have waived and extinguished all his rights in respect of any claim not notified to the Assistant General Manager, Premises & estate Dept., in writing in the manner and within the time aforesaid.

2) The Assistant General Manager, Premises & estate Dept., shall give his decision in writing on the claims notified by the Supplier. The Supplier may within 30 days of the receipt of the decision of the Assistant General Manager, Premises & estate Dept., submit his claims to the conciliating authority namely General Manager, SBI, Local Head Office, Thiruvananthapuram for conciliation along with all details and copies of correspondence exchanged between him and the Head of Premises & estate Dept.

3) If the conciliation proceedings are terminated without settlement of the disputes, the Supplier shall, within a period of 30 days of termination thereof shall give a notice to the Chief General Manager of the Bank for appointment of an arbitrator to adjudicate the notified claims failing which the claims of the Supplier shall be deemed to have been considered absolutely barred and waived.

4) Except where the decision has become final, binding and conclusive in terms of the contract, all disputes or differences arising out of the notified claims of the Supplier as aforesaid and all claims of the Bank shall be referred for adjudication through arbitration by the Sole Arbitrator appointed by the Chief General Manager. It will also be no objection to any such appointment that the Arbitrator so appointed is a Bank Officer and that he had to deal with the matters to which the Contract relates to in the course of his duties as Bank Officer. If the arbitrator so appointed is unable or unwilling to act or resigns his appointment or vacates his office due to any reason whatsoever another sole arbitrator shall be appointed in the manner aforesaid by the Chief General Manager. Such person shall be entitled to proceed with the reference from the stage at which it was left by his predecessor.

It is a term of this contract that the party invoking arbitration shall give a list of matters of amounts claimed in respect of each disputed matter along with the notice for appointment of arbitrator.

It is also a term of this contract that no person other than a person appointed by Chief General Manager as aforesaid should act as arbitrator.

The conciliation and arbitration shall be conducted in accordance with the provisions of the Arbitration & Conciliation Act 1996 or any statutory modification or re-enactment thereof and the rules made there under.

It is also a term of the contract that if any fees are payable to the arbitrator the same shall be paid equally by both the parties. However no fee will be payable to the arbitrator if he is a bank officer. It is also a term of the contract that the arbitrator shall be deemed to have entered on the reference on the date he issues notice to both the parties calling them to submit their statement of claims and counter statement of claims. The venue of the arbitration shall be such place as may be fixed by the



arbitrator in his sole discretion. The fees, if any, of the arbitrator shall, if required to be paid before the award is made and published, be paid half and half by each of the parties. The cost of the reference and of the award (including the fees, if any of the arbitrator) shall be in the discretion of the arbitrator who may direct to any by whom and in what manner, such costs or any part thereof, shall be paid and fix or settle the amount of cost to be so paid.

5) The work under the contract shall however continue during the arbitration proceedings and no payment due to payable to the Supplier relating to the disputed items shall be with held on account of such proceedings.

6) The arbitrator shall be deemed to have entered on the reference on the date he issues notice to both parties fixing the date of first hearing.

7) The arbitrator from time to time with the consent of the parties may enlarge the time for making and publishing the award.

8) The arbitrator shall give a separate award in respect of each dispute or difference referred to him. The arbitrator shall decide each dispute in accordance with terms of the contract and give a reasoned award.

9) The fees, if any, of the arbitrators shall if required to be paid before the award is made and published, be shared equally by both parties.

10) The award of the arbitrator shall be final and binding on both parties.

11) Subject to aforesaid the provisions of the Arbitration Act 1940 or any statutory modifications or re-enactment thereof and the rules made there under, and the time in force shall apply to the arbitration proceeding under this clause.

12) In all cases where the amount of the claim is in dispute is Rs. 50,000/- and above the arbitrator shall give reasons for the award.

13) It is also a term of contract that if the Supplier does not make any demand for arbitration in respect of any claim (s) within 90 days of receiving intimation from the Bank that the bill after verification is passed for payment of a lesser amount or otherwise the Supplier’s right under this agreement to refer to arbitration shall be deemed to have been forfeited and the Bank shall be relieved and discharged of their liability under this agreement in respect of this claim(s). Further it is agreed that for the purpose of this clause such notice will be deemed to have been received by the Supplier with in two days of posting of the letter by the Bank or delivered by hand and immediately after receipt thereof by the Supplier whichever is earlier. Further a letter signed by the officials of the Bank the letter was posted to the Supplier shall be conclusive.

20.0. Assignment and Subletting

The whole of work included in the contract shall be executed by the Supplier and he shall not directly entrust and engage or indirectly transfer, assign or underlet the contract or any part or share thereof or interest therein without the written consent of the Bank and no undertaking shall relieve the Supplier from the responsibility of the Supplier from active superintendence of the work during its progress.



21.0. Work by other Agencies

The Bank reserves the rights to use premises & estate and any portion of the site for execution of any work not included in the scope of this contract which it may desire to have carried out by other persons simultaneously and the Supplier shall not only allow but also extend reasonable facilities for the execution of such work. The contract however shall not be required to provide any plant or material for the execution of such work except by special arrangement with the Bank. Such work shall be carried out in such manner as not to impede the progress of the works includes in the contract.

22.0. Force Majeure:

22.1. Neither Supplier nor the Bank shall be considered in default in performance of their obligations if such performance is prevented or delayed by events such as war, hostilities, revolution, riots, civil commotion, strikes, lockout, conflagrations, epidemics, accidents, fire, storms, floods, droughts, earthquakes or ordinances or any act of god or for any other cause beyond the reasonable control of the party affected or prevented or delayed. However a notice is required to be given within 30 days from the happening of the event with complete details, to the other party to the contract, if it is not possible to serve a notice, within the shortest possible period without delay.

22.2. As soon as the cause of force majeure has been removed the party whose ability to perform its obligations has been affected, shall notify the other of such cessation and the actual delay incurred in such affected activity adducing necessary evidence in support thereof.

22.3. From the date of occurrence of a case of force majeure obligations of the party affected shall be suspended during the continuance of any inability so caused. With the cause itself and inability resulting there from having been removed, the agreed time of completion of the respective obligations under this agreement shall stand extended by a period equal to the period of delay occasioned by such events.

22.4. Should one or both parties be prevented from fulfilling the contractual obligations by a state of force majeure lasting to a period of 6 months or more the two parties shall decide on the future execution of this agreement, on mutual consultation.

23.0. Accidents:

The Supplier shall immediately on occurrence of any accident at or about the site or in connection with the execution of the work report such accident to the Bank. The Supplier shall also submit such report immediately to the competent authority whenever such report is required to be lodged by the law and take appropriate actions thereof.

SECTION 6.0 SPECIAL CONDITIONS

1.0. Scope of work



Supply and commissioning of 1 No of 400 KVA ,415 V,3-phase,50 Hz,1500 rpm ready to use DG Sets with acoustic enclosure at State Bank of India, Newly constructed building at kollam

2.0. Address of site

State Bank of India, Newly constructed building at kollam behind SBI main branch,

3.0 Approved make

The Supplier shall provide all materials from the list of approved makes at his own cost.

4.0 Taxes, levies loading, unloading, transportation, installation charges etc;

The Supplier shall pay and be responsible for payment of all taxes, charges in respect of the works required for supply, installation and commissioning at site, charges payable in respect of materials, equipment plant and other things required for the contract. All of the aforesaid taxes and charges shall be to the Supplier’s account and the Bank shall not be required to pay any additional or extra amount on this account. Variation of taxes, duties, fees, levies etc if any till completion of work shall be deemed to be included in the quoted rates and no extra claim on this account will in any case be entertained. If a new tax is imposed under a statute or law during the currency of contract the same shall be borne by the Supplier. All loading /unloading expenses for equipments supplied shall be borne by Supplier, any payment to local unions etc shall be borne by Supplier.

5.0 Non-Comprehensive Annual maintenance Contract (AMC)

The supplier will have to quote for the AMC of the DG set supplied for 5 years from the date of commissioning. 10 visits/DG set/year is to be given under the AMC. Necessary spares and consumables will be supplied at the cost of the Bank. Payment will be released on half yearly basis against submission of satisfactory service reports.

6.0 Acceptance of tender

The Bank shall have the right to accept or reject any or all tenders without assigning any reason. They are not found to accept the lowest or any tender and the tenderers shall have no right to question the acts of the Bank. However adequate transparency would be maintained by the Bank.

SECTION 7.0

FORMAT FOR AGREEMENT



ARTICLES OF AGREEMENT made at this day of----/ ----- /------ (-------) between The Assistant General Manager, Premises & estate Department, State Bank of India, Local Head Office, P.B No.2704, Poojappura, Thiruvananthapuram (hereinafter referred to as the EMPLOYER which expression shall include his heirs, executors, administrators and assigns) of the one part and in the name and style as mentioned above at (hereinafter referred as the SUPPLIER which expression shall include heirs, executors, administrators and assigns) of the other part.

AND WHEREAS the said drawings and specifications and priced schedule of quantities have been signed by or on behalf of the parties hereto.

AND WHEREAS the Supplier has agreed to execute upon and subject to the conditions set for the herein (hereinafter referred to as the said conditions) the work shown upon the said drawings and described in the said specifications and the priced schedule of quantities at the respective rates mentioned in the priced schedule of quantities attached herewith.

NOW IT IS HEREBY AGREED AS FOLLOWS:

1. In consideration of the payments to be made to the Supplier as hereinafter provide, he shall upon and subject to the said conditions execute and complete the works shown upon the said drawings and such further details drawings, as may be furnished to him, by the said Bank and described in the said specifications and the said priced schedule of quantities.

2. The Employer shall pay the Supplier such sums as shall become payable hereunder at the times and in the manner specified in the said conditions.

3. The Suppliers agree and undertake to duly perform and execute and complete the said work set forth in the Work Order No. issued by the Bank and the subsequent amendments, if any, issued from time to time thereto in the manner authorized by and under the General Conditions of Contract. The said work shall throughout the stipulated period of the contract be proceed with all due diligence, promptness, care and accuracy and in a workman like manner to the satisfaction of the Bank and would be completed in accordance with the said specifications, designs, drawings bill of quantities and instructions on or before due date mentioned in the said work order, time being the essence of the contract on part of the Suppliers. Acquiescence of NO OBJECTION of the STATE BANK OF INDIA, to the completion of any portion of the work beyond the stipulated due time shall be without prejudice to the rights of the STATE BANK OF INDIA, to enforce its rights and remedies available under this Agreement and the Conditions of Contract regarding forfeiture, damages, penalty or otherwise and shall not constitute a waiver of the Corporation's rights in that behalf.

4. Without prejudice to the rights and remedies of the STATE BANK OF INDIA, against the Suppliers under any of the provision of this



agreement and General Conditions of Contract of the said work order or otherwise in law, if the Suppliers commit any default or breach of terms and conditions of this Agreement and/or the General Conditions of the contract and/or the work order or foil in the due performance thereof within the time fixed by the contract (which is the essence of the Contract) and do not complete the entire work on the stipulated due date, the STATE BANK OF INDIA, shall be entitled to recover from the Suppliers and the Suppliers hereby agree to be bound to pay the STATE BANK OF INDIA, as by way of compensation or liquidated damages an amount calculated at the rate of 0.5% contract amount whichever is higher per week subject to a maximum of 5% of the contract amount. The delay beyond the stipulated date in respect of the item which is not completed or finished and delivered completely to the STATE BANK OF INDIA on the stipulated date as mentioned in the Contract work order and declare that the amount of compensation or liquidated damages fixed as above represent the genuine, fair and reasonable pre-estimate thereof considering all the facts and circumstances as the loss and damages that would be likely suffered by the STATE BANK OF INDIA on account thereof. It is further hereby agreed and confirmed that the sum payable by the Supplier under this provision shall be considered as reasonable compensation irrespective of whether actual loss or damage has or has not been sustained and the STATE BANK OF INDIA, would not be required to render any proof in support thereof. It is specifically agreed and declared that in the event of the Suppliers not completing the work after the stipulated date, the aforesaid provisions shall not be deemed to prevent or stop the STATE BANK OF INDIA, from exercising any other rights or remedies available to the STATE BANK OF INDIA, against the Suppliers including the completion of the work departmentally or through any other Supplier or agency or otherwise whomsoever at the risk and account of Suppliers and the STATE BANK OF INDIA, shall be entitled to recover and the Suppliers shall be bound to pay all such losses and damages which the STATE BANK OF INDIA, may suffer on account thereof. This is also without prejudice to all the rights and remedies available to the STATE BANK OF INDIA, under the General Conditions of Contract.

5. The Suppliers shall keep constantly at the work site a competent supervisor or such other competent technical person as may be required to set the work and any direction or explanation given by the STATE BANK OF INDIA/ authorized representative to such person in writing shall be held to have been given to the Suppliers.

6. The Plans, Agreements and Documents above mentioned shall form the basis of this contract and the decision of the said Bank’s Engineer for the time being, as mentioned in the conditions of contract, taken with the approval of the Employer, in reference to all the matters of dispute as to



the material, workmanship or account and as to the intended interpretation of the Clauses of this agreement or any other document attached shall be final and binding on both the parties and may be Rule of Court.

7. The said contract comprises the buildings above mentioned and all subsidiary works connected therewith the same site as may be ordered to be done from time to time by the said Bank’s Engineer for the time being with the approved of the Employer even though such works may not be shown in the drawings of described in the said specifications or the priced schedule of quantities.

8. The Bank reserve the rights of altering, the drawings and nature of work and of adding to or omitting any item of work or of having portions of the same carried out departmentally or otherwise and such alterations or variations shall be carried out without prejudice to this contract.Provided that the Supplier shall not be entitled to claim any compensation other than the admissible rates provided for in the contract or otherwise mutually agreed upon for such additions, alterations, notification, variations, omissions etc.

9. The said conditions shall be read and construed as forming part of this agreement and the parties will respectively abide by and submit themselves to the conditions and stipulations and perform the agreements on their parts respectively in such conditions contained.

10. All disputes arising out or in any way connected with this agreement shall be deemed to have arisen in LOCAL HEAD OFFICE THIRUVANANTHAPURAM and only the Courts in THIRUVANANTHAPURAM shall have jurisdiction to determine the same.

11. The several parts of this contract have been read to us and fully understood by us.

IN WITNESS, WE SET OUR HAND THIS DAY OF 20---- (TWO THOUSAND AND -------------- )

WITNESS: EMPLOYER

1.

2.

WITNESS: SUPPLIER



1.

2

SECTION 8.0

TECHNICAL SPECIFICATIONS FOR 500 KVA DG SET

a) Requirements of AC Circuit breaker IS 2516 (Part I)Sec 1,2 & 3 Part III)



b) Code of practice for selection, installation and maintenance of switchgear. Part 1-4, General,

selection, installation, maintenance.

IS 10118- (Part 1-4)

C) Specification for ac generators driven by reciprocating internal combustion engine Part 1

Rated up to 20 kVA /Part 2 Rated above 20kVA and up to 1250kVA

IS 13364- (Part 1-2)

SECTION 9.0

APPROVED MAKE OF MATERIALS

Engine CUMMINS/Caterpillar/Perkins/Volvo/ Kirloskar Oil Engine (KOEL)

Alternator Leroy Somer/ Stamford/ Kerala Electrical & Allied Engg. co. ltd.(KEL)/ KOEL GREEN/Crompon Greaves



SECTION-10 Annexure- A

SUPPLY OF 1 no OF 400KVA DIESEL GENERATOR AT THE PREMISES & ESTATE OF SBI NEW BUILDING AT KOLLAM

400KVA DIESEL GENERATOR

Supply of each 400 KVA DG Set comprising of Diesel Engine, Alternator, standard control panel as per Inspectorate standards, integrated fuel tank and battery with leads and digital battery charger, lights etc housed inside acoustic insulation chamber with 8 nos anti-vibration pads, residential type silencer. The DG set shall conform to detailed specifications.Engine: - CUMMINS/Caterpillar/Perkins/Volvo/Kirloskar Oil Engine (KOEL) make, WATER cooled, Four Stroke, in line type arrangement developing adequate BHP for delivering 400KVA @ 1500 RPM Diesel Engine developing minimum 400 kW rated output with 24 V Electric start arrangement. Fuel system should be mechanically actuated electronically controlled (MEUI) or similar fuel system.

Radiator Fuel pump, electronic fuel Injector, electronic governor. Turbocharger Stainless steel exhaust flexible connection Residential type silencer. Lube oil cooler, Flywheel with housing Starting motor – with battery and charger External Diesel storage tank of capacity minimum 900 litres with level indicator for each

engine with necessary piping and valvesAlternator:- Leroy Somer/ Stamford/ Kerala Electrical & Allied Engineering Co.Ltd. (KEL) / KOEL GREEN/ Crompon Greaves make alternator with electronic governor rated at 400 KVA, 3 phase, 415 V, 50 cycles per second 1500rpm. The alternator should be AREP excitation or self excitation, self regulated. Under normal conditions the voltage regulation will be +/- 1%, voltage adjustment +/-5%, Total Harmonic Distortion less than 3% (under balanced load). Frequency 50Hz +/- 1%. The alternator shall be of class “H” insulation and designed and built to withstand tropical conditions. IP rating should be under Drip proof IP23. Single phase sensing voltage regulator with Load Acceptance Module (LAM). Should be random wound.

Base frame: - Sturdy channel iron base frame welded construction for mounting engine and alternator.Acoustic Enclosure: - The DG set shall be provided with acoustic enclosure as per provisions covered in the notification GSR-445/8 dated 12/7/04 issued by the ministry of environment and forest (CPCB norms).

The acoustic enclosure should have sufficient approach, operation and service space, air inlet louvers are to be provided for sufficient fresh air availability. The enclosure shall be powder coated for long lasting and superior finish and be capable of withstanding tropical weather conditions. It shall have suitable provision for fluid drain. The enclosure should have light fitting inside for illumination during maintenance.

The dimension of the acoustic enclosure to be specified so that generators can be installed without constrain in the available space (to be specified L X B X H ).


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Control panel: - Stand alone manually operated, mounted outside and near the acoustic enclosure. Provision of connecting 4Runs of 400 Sq.mm A2XFY cables with the control panel. The Floor mounted totally enclosed sheet metal control panel, comprising Microprocessor based Digital engine control unit with protection signal actuation and display in LED panel

a. 1 No MCCB +stand by low set earth fault relay with CT in neutral earthing conductorb. Combined Voltmeter, Ammeter & Frequency meterc. Combined kW, kVA and PF meterd. Indicating lamps for “Load On” and “DG On”e. Current Transformersf. Instrument fuses / MCBs duly wired.g. Al bus bar of rated capacity h. Cubicle (IP65) with louvers, hinged doors.i. Emergency stop push buttonj. 1 No: Earth fault Relay (CDG11 or equivalent)k. 1 No: Reverse Current relayl. Battery charger with adequate capacity and located inside acoustic enclosure for continuous

charging of batteries The control panel shall be complete with necessary internal cables/bus bar, fuses and accessories as per Electrical Inspectorate standards. Droop CT should be provided for DG set as parallel operation is envisaged. Energy meter shall be CT operated, three phase digital type (Preferably L& T) acceptable to Kerala Electrical Inspectorate.

The control panel shall have suitable means for control and monitoring of the following

Electronic governor Digital Voltage regulation – suitable for parallel operation Alternator over current protection Battery monitoring system with alarm Alarm with status message display Display for all generator and engine functions Network capability

Cooling: - The coolant based radiator system must have guard for fan and belt, and should be low profile. There should be provision for draining the coolant. There shall be provision for alarm when the coolant level is low. The hot air must be let out through the top of the enclosure.

Fuel Tank: - The integrated fuel tank shall be of minimum 700 litres capacity, complete with level indicator, fuel inlet and outlet, air vent, drain plug, inlet arrangement for direct filling. Emergency fuel shut off facility shall be provided.

Fuel Consumption:-Fuel consumption at various loads shall be furnished.

Battery:- 24V batteries, with leads and terminals, with suitable battery charger.

Mounting:- The engine and alternator are mounted on a common MS fabricated base frame with Anti Vibration Pads.

Supply and providing fuel pipe line to connect the external fuel tank.

Supply and Providing additional equipments if any, required along with the DG set for completion of the installation along with foundation.The control panels

CONDITIONS



DG set is to be delivered at site of State Bank of India, new building kollam behind SBI main branch, Kollam and prices quoted accordingly. THE SET HAS TO BE COMMISSIONED AFTER INSTALLATION BY SUPPLIER. The supplier should provide the first fill of lube oil, coolant, 500 litres of diesel for operating the DG set at site.

A 5 hour continuous run on full rated load followed by one hour at 10% over load at

rated speed. Tests to determine frequency and voltage regulation under the following conditions. i) No load to full load instantaneously. ii) Full load to no load instantaneously. iii) Load variation up and down in steps of approximately 20% of rated load. Alternator short circuit characteristics, reading of output current and excitation

current at values up to 10% over load should be close to obtain a satisfactory curve. Alternator and exciter heat run at full load.0.8Pf for not less than four hours.

Temperature and electrical reading shall be recorded at intervals of approximately half an hour, together with maximum temperature and hot winding resistance after shut down.

Measurement of cold resistance of electrical windings. Insulation resistance test. Bank’s Engineer/representative may attend performance test at the factory and the

test should be satisfactory. Facility should be provided for witnessing the above testing.

Following should be supplied in triplicate by the successful tenderer.a. Maintenance manual and catalogue for installation, operation and

Maintenance of engine and alternator.b. Catalogue for spare parts.c. Foundation details.d. Connection diagram for Engine Control Panel.

Supplier has to carry out all erection including fuel tank connection, and radiator connection, anti vibration pad mounting.

Supplier has to carry out the installation of control panel, control panel wiring, control wiring, and render necessary assistance to the electrical contractor for testing and commissioning of the DG set and control panel to the satisfaction of the Bank at site.

Warranty:- Minimum 2 Years for Engine and Alternator. Certificate of the Manufacturer to be produced before payment.

SECTION-11



LIST OF DOCUMENTS TO BE FURNISHED IN COVER 1 FOR TECHNICALLY QUALIFYING.

(Please arrange & flag the documents in the given order for quick verification)

SL NO:

DESCRIPTION OF DOCUMENT WHETHER SUBMITTED

YES NO

A TECHNICAL BID [PAGES 1-44] DULY SIGNED AND SEALED (PAGES OF INDICATIVE PRICEBID IN COVER-1 SHALL BE UN FILLED, SIGNED AND SEALED )

B EARNEST MONEY DEPOSIT IN THE FORM OF DEMAND DRAFT FOR RS. 25,000.00

C CERTIFICATE OF BEING AUTHORISED DEALER/OEM

D UNDERTAKING FROM OEM/AUTHORISED SERVICE DEALER TO CARRY OUT MAINTENANCE FOR NEXT FIVE YEARS AT RATES QUOTED BY TENDERER

E PROOF OF SUPPLY OF DG SETS OF CAPACITY 400kva OR MORE IN KERALA DURING LAST 3 YEARS

F SATISFACTORY PERFORMANCE CERTIFICATE FROM REPUTED CLIENTS WITH ADRESSES AND CONTACT NUMBERS

G AUDITED P&L ACCOUNT AND BALANCE SHEET FOR THE YEARS 2014-15,2015-2016,2016-2017 AVERAGE TURN OVER OF THE FIRM FOR THREE YEARS SHOULD NOT BE LESS THAN 24 LACS

H TWO YEAR WARRANTY CONFIRMATION LETTER

I ORIGINAL CATALOGUE OF DG SET

J FULL ADDRESS OF SERVICE CENTRE WITHIN 300KM WITH LAND PHONE NO.

K COPY OF LATEST CPCB II NORMS COMPLIANCE CERTIFICATE FROM ARAI OR NAL OR FCRI OR ANY OTHER AUTHORIZED GOVERNMENT AGENCY.

ANNEXURE- I

Price break up



The List of Items to be procured along with the Supply, Commissioning and Maintenance of 1 No of 400KVA DG Sets with acoustic enclosure as per Tender No:--

Auction Date for Reverse Auction:-

Price Break up after Reverse Auction:-

1 SUPPLY OF DG SET

400 KVA

(Including charges for transport, loading, unloading, transit insurance, all applicable taxes etc )

2. INSTALLATION, TESTING AND COMMISSIONING OF THE FOLLOWING DGSET

400 KVA

(including cost of testing charges including all applicable taxes etc)

3 Exhaust pipe extension with suitable frame work – Charges for extending the exhaust pipe to adequate height with coating of Heat resistant paint with suitable grading as per Inspectorate norms with suitable frame work for support. Rate per running meter in Rs

4 Charges for Thermal Insulation. Rate per running meter in Rs

5 Foundation cost for the DG set



6 Non comprehensive AMC for 5 years after post warranty period of Two years including all charges for periodical inspection, overhauling, preventive maintenance and unlimited breakdown calls etc. The charges for Non comprehensive AMC is exclusive of taxes

400 KVA

Ist year

II nd year

III rd year

IVth year

Vth year



ANNEXURE- II

Process Compliance Form

(The bidders are required to print this on their company’s letter head and sign, stamp before sending)

To,E-Procurement Technologies Ltd. (abcprocure)B-705, Wall Street - II,Opp. Orient Club,Nr. Gujarat College,Ahmedabad - 380 006.Gujarat State, India

Sub: Agreement to Process related Terms and Conditions for the Reverse Auction

Dear Sir,

This has reference to the Terms & Conditions for the Reverse Auction mentioned in the Tender document Reverse Auction for Supply, Commissioning and Maintenance of 1 No of 400KVA DG Sets with acoustic enclosure and Non comprehensive AMC for 5 years.

This letter is to confirm that:

a) The undersigned is authorized representative of the company.

b) We have studied the Commercial Terms and the Business rules governing the Reverse Auction as mentioned in Tender of SBI as well as this document and confirm our agreement to them.

c) We also confirm that we have taken the training on the auction tool and have understood the functionality of the same thoroughly.

d) We confirm that SBI and M/S. E-Procurement Technologies Ltd. shall not be liable & responsible in any manner whatsoever for my/our failure to access & bid on the e-auction platform due to loss of internet connectivity, electricity failure, virus attack, problems with the PC, any other unforeseen circumstances etc. before or during the auction event.

e) We understand that in the event we are not able to access the auction site, we may authorize M/S. E-Procurement Technologies Ltd. to bid on our behalf by sending a email containing our offer price before the auction close time and no claim can be made by us on either State Bank Group or M/S. E-Procurement Technologies Ltd. regarding any loss etc. suffered by us due to acting upon our authenticated email instructions.

f) I/we do understand that M/S. E-Procurement Technologies Ltd. may bid on behalf of other bidders as well in case of above mentioned exigencies.



g) We also confirm that we have a valid digital certificate issued by a valid Certifying Authority.

h) We also confirm that we will email the price confirmation as per Annexure III will be submitted within 1 hour of the completion of the reverse auction and similarly the break up as per Annexure I within 24 hour of the completion of the reverse auction as format requested by SBI/ M/S. E-Procurement Technologies Ltd.

i) We, hereby confirm that we will honour the Bids placed by us during the auction process.

With regards

Signature with company seal

Name –

Company / Organization –

Designation within Company / Organization –

Address of Company / Organization –

Duly Sign and Stamp this document and send to: -

ANNEXURE III

Price Confirmation

To,

E-Procurement Technologies Ltd. (abcprocure)Signature of the Supplier with Seal


B-705, Wall Street - II,Opp. Orient Club,Nr. Gujarat College,Ahmedabad - 380 006.Gujarat State, India

Sub: Final price quoted during reverse auction and price break Reverse Auction

Ref: 1. Reverse Auction dt. _________________

Dear Sir,

We confirm that we have quoted -------------------------------------------(Price quoted on Total cost to SBI) for Supply, Commissioning and Maintenance of 1 No of 400KVA DG Sets with acoustic enclosure and Non comprehensive AMC for 5 years as our Final lump sum prices during the Reverse Auction conducted today.

Thanking you and looking forward to the valuable order from SBI.

Yours,

For _________________

Name:

Company:

Date:

Seal:

STATE BANK OF INDIALOCAL HEAD OFFICE, POOJAPPURA



THIRUVANANTHAPURAM

COVER- 2 INDICATIVE PRICE BID

SCHEDULE FOR SUPPLY, COMMISSIONING AND MAINTENANCE OF

400 KVA DG SET

SL.NO DESCRIPTION AMOUNT (Rs.)



1 SUPPLY OF DG SET

400 KVA

(Including charges for transport, loading, unloading, transit insurance, all applicable taxes etc )

2. INSTALLATION,TESTING AND COMMISSIONING OF THE FOLLOWING DGSET

400 KVA

(including cost of testing charges including all applicable taxes etc)

3 Exhaust pipe extension with suitable frame work – Charges for extending the exhaust pipe to adequate

height with coating of Heat resistant paint with suitable grading as per Inspectorate norms with

suitable frame work for support. Rate per running meter in Rs

4 Charges for Thermal Insulation. Rate per running meter in Rs

5 Foundation cost for the DG set

6 Non comprehensive AMC for 5 years after post warranty period of Two years including all charges for periodical inspection, overhauling, preventive maintenance and unlimited breakdown calls etc. The taxes for Non comprehensive AMC is exclusive of taxes

Ist year

II nd year

III rd year

IVth year

Vth year

GRAND TOTAL

Grand Total in words:
