HUD Standards for Success Pilot

Data CollectionParticipant Housing

Data Elements

Virtual Conference May 15th 2017

DU203NP-15-D-03049115500498

Todayrsquos Presenter

2

D Rob Haley PhD MBA MHSCo-Founder and Executive Vice President

StrategyGen

DU203NP-15-D-03049115500498

Objectives of Session

1 Increase understanding of data integrity and collectiona Participant Housing data elements

2 Answer questions

3

DU203NP-15-D-03049115500498

At the end of this session you will

1 Receive HUDrsquos updated information regarding Standards for Success

2 Understand Participant Housing data elements including1 A deeper understanding of terminology related

to housing status and housing options and2 Increased knowledge regarding services to

obtain housing and self-sufficiency

4

DU203NP-15-D-030491155004985

Background

Participant Centered Data Elements

6

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Previous Virtual Conference- Participant Health Data Elements

bull No Personal Identifiable Information is reported to HUDbull The Health Coverage Code includes identifying (1) if the Participant has

insurance and (2) the organization that provides the insurance

bull Data elements identify if the Participantbull Has a primary care providerbull Had a routine medical exam by a health care provider andbull Received medical services and mental health services

bull Select Substance Abuse Services are also Mental Health Servicesbull The Activities of Daily Living (ADL) Code and the Instrumental Activities

of Daily Living (IADL) Code record the number of activities the Participant cannot perform at the time of assessment

7

DU203NP-15-D-030491155004988

Participant HousingData Elements

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Participant Housing Data Elements ndash List

Data Element Data ElementNeeds Assessment Service Code Chronically Homeless Status Code

Homeless Status Code Weeks Homeless Count

Prior Night Residence Code Returning CitizenEx-Offender Code

Housing Status Code Hard to House Code

Years in Subsidized Housing Number Transportation Assistance Service Code

9

DU203NP-15-D-03049115500498

Participant Housing Data Elements ndash List (continued)

Data Element Data ElementsShelter Placement Service Code Pre-Housing Counseling Service CodeTemporary Housing Placement Service Code Post-Housing Counseling Service Code

Intermediate Housing Service Code Residence Census Tract

Permanent Housing Placement Service Code

Opportunity Area Census Tract

Permanent Housing Placement Date Fair Housing and Civil Rights Assistance Service Code

Independent Living Service Code

10

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Needs Assessment Service Code

11

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS Y

Documented assessment or Individual Services and Training Plan

(ISTP) to determine appropriate housing and support services

bull Must include a document identifying Participantrsquos housing and supportive service needs

bull Reveals the past and current details of Participantrsquos strengths and needs to match Participant to appropriate housing and supportive services

bull Can occur either at initial screening or at time of entry to a housing program and is documented in Participantrsquos case record

DU203NP-15-D-03049115500498

Needs Assessment Service Code

12

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS Y

HUD UpdateInformation related to Budget-based Service Coordinators applies to 202

DU203NP-15-D-03049115500498

Needs Assessment Service Code

13

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS Y

HUD UpdateResponse option of ldquoInformation not collectedrdquo added to responses that include ldquoNArdquo

DU203NP-15-D-03049115500498

Meeting of Service Coordinators ndash John and Kathy

14

Hypothetical Example - Meet Ned ndash Program Participant

bull Resident of Washington DC

bull 28 years oldbull US Army Veteranbull Lacks a fixed regular

adequate living environment

bull Lived on the streets for 10 of the last 12 months

bull Has no disabilitybull Has no criminal record

15

Homeless Status Code

Homeless

Lack a fixed regular adequate night time residencePrimary night time residence isbull Public or private shelter used for

temporary accommodationbull Institution providing temporary

residence for those intended to be institutionalized or

bull Other place not ordinarily used as a regular sleeping accommodation

A Participant under 18 is considered homeless if they left home without permission of family (runaway youth)

16

Not Considered Homeless

A Participant is not considered homeless if they arebull Sleeping in a temporary residence

while away from homebull Imprisoned orbull Detained under an Act of

Congress or State law

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Homeless Status Code

17

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Homeless Status Code

18

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Shelter Placement Service Code

19

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

EMERGENCY SHELTERAny facility with primary purpose of providing a temporary shelter for the homeless and does not require occupants to sign leases or occupancy agreements

Housing and Support Services

Support Supervision Safe Place to Live

Structures

Group Homes Network of HomesClusters of Apartments

DU203NP-15-D-03049115500498

Prior Night Residence Code

20

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Title Prior Night Residence CodeQuestion Where did you sleep before receiving grant servicesFocus Area HousingPRLI Fixed ID 53

DU203NP-15-D-03049115500498

Housing Status Code

21

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Years in Subsidized Housing Number

22

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS Y

Hypothetical Example ndash Ned ndash Additional Details

bull 4 episodes of homelessness in 3 years

bull Lived on streets and shelter

bull Has been alone on the streets 10 months before being admitted to the hospital for the last 35 days

bull Prior to the last 12 months 3 homeless episodes consisting of

bull 5 daysbull 20 daysbull 14 days

23

DU203NP-15-D-03049115500498

Chronically Homeless Status Code

24

Requirements to be considered chronically homeless include

1 Homeless

2 Unaccompanied homeless

3 Disabling condition

4a Continuously homeless for a year or more

OR

4b Four episodes of homelessness in the past 3 years each lasting a minimum of 15 days

5 Meets the conditions for being chronically homeless before being institutionalized for fewer than 90 days

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Ned ndash Chronically Homeless StatusRequirements Supporting Facts Analysis

1 Homeless bull No fixed regular adequate night time residence and sleeps in the streets

Yes

2 Unaccompanied homeless bull Individual or adult or minor head of household who is alone while homeless

Yes

3 Disabling condition bull No disabling condition No

4a Continuously homeless for a year or more

bull Has been homeless for 10 months No

OR

4b Four episodes of homelessness in the past 3 years each lasting a minimum of 15 days

bull Has been homeless four times but one instance was 14 days

No

5 Meets the conditions for being chronically homeless before being institutionalized fewer than 90 days

bull Does not meet the conditions for chronically homeless

No

25

Is Ned chronically homeless No

Weeks Homeless Count

Question How many weeks have you been homeless in the past 12 months

26

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Weeks Homeless Count

27

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

On Street

bull 10 Months x 433 Weeks per month =bull 4333 Weeks

In Hospital

bull 35 days 7 Days per week =bull 5 Weeks

Total

bull 4333 Weeks + 5 Weeks =bull 4833 Weeks which rounds to 48 weeks

DU203NP-15-D-03049115500498

Returning CitizenEx-Offender Code

28

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA N MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Returning CitizenEx-Offender Code

29

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA N MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Hard to House Code

30

Applies to GrantsB-b SC Y JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ N ROSS Y

DU203NP-15-D-03049115500498

Transportation Assistance Service Code

31

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS Y

Transportation Services

Passes or tokens for

public transportation

Rides in service

providersrsquo vehicles

Car pools arranged by

service providers

Assistance to repairs with

personal vehicles

DU203NP-15-D-03049115500498

Independent Living Service Code

32

Disabled or Frail Elderly Participant

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

Disabled for Frail Elderly Participant Services that Enable

Remaining in Home

Assistance with Obtaining Housing

Disabled or Frail Elderly Participant

Examples

Cleaning the home or laundry Paying bills

Shopping Reading mail

Cooking Organizing personal records

Budgeting

Referrals to services or supports to assist Participants with keeping managing and maintaining all aspects of their home other than home-making

DU203NP-15-D-03049115500498

Independent Living Service Code

33

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Independent Living Service Code

34

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

35

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

Retained Housing

Avoided eviction from rental

property

Prevented or resolved a

mortgage default

Obtained a Home Equity Conversion Mortgage (HECM)

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

36

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

37

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Temporary Housing Placement Service Code

38

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Another property

Different unit within the property

Alternative care facility

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

39

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Another property

Different unit within the property

Alternative care facility

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

40

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

41

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Permanent Housing Placement Date

42

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

image1png

DU203NP-15-D-03049115500498

Pre-Housing Counseling and Post-Housing Counseling

43

Pre-Housing Counseling

Includesbull Identifying mortgage assistance

optionsbull Creating a budget that supports

paying for housing andbull Explaining required documents

Excludesbull Bank-sponsored mortgage

seminars open to the public bull A bank guiding the Participant

through the purchasing process and

bull Sweat-equity programs in which Participants use their own and volunteer labor to construct their homes

Post-Housing Counseling

Includesbull Meeting rent requirementsbull Avoiding default and foreclosurebull Managing credit issues andbull Changing a mortgage

DU203NP-15-D-03049115500498

Residence Census Tract

44

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

Census Bureaursquos online tool converts physical addresses to census tract numbers

httpsfactfindercensusgovfacesnavjsfpagessearchresultsxhtmlrefresh=t

DU203NP-15-D-03049115500498

Residence Census Tract (1)

45

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

Step 1 Click the link for the Census Bureaursquos tool to convert addresses to census tract numbers httpsfactfindercensusgovfacesnavjsfpagessearchresultsxhtml

Permanent Housing Placement Date
Select

Title		Permanent Housing Placement Date
Question		What is the date Participant was placed in permanent housing
Focus Area		Housing
PRLI Fixed ID		91

Permanent Housing Placement Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Permanent Housing Placement Service Code
Question		Did the Participant receive assistance with securing permanent housing
Focus Area		Housing
PRLI Fixed ID		90

Permanent Housing Placement Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Permanent Housing Placement Service Code
Question		Did the Participant receive assistance with securing permanent housing
Focus Area		Housing
PRLI Fixed ID		90

Intermediate Housing Status Code
Select
1 =		Avoided eviction from rental property
2 =		Obtained a Home Equity Conversion Mortgage (HECM)
3 =		Prevented or resolved a mortgage default
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Intermediate Housing Status Code
Question		Did you retain your housing and what method did you utilize
Focus Area		Housing
PRLI Fixed ID		54

Intermediate Housing Status Code
Select
1 =		Avoided eviction from rental property
2 =		Obtained a Home Equity Conversion Mortgage (HECM)
3 =		Prevented or resolved a mortgage default
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Intermediate Housing Status Code
Question		Did you retain your housing and what method did you utilize
Focus Area		Housing
PRLI Fixed ID		54

Independent Living Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Independent Living Service Code
Question		Did Participant receive services to enable them to remain in their home
Focus Area		Housing
PRLI Fixed ID		92

Independent Living Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Independent Living Service Code
Question		Did Participant receive services to enable them to remain in their home
Focus Area		Housing
PRLI Fixed ID		92

Hard to House Code
Select
1 =		Head of household has lived in public housing for more than 10 years
2 =		Head of household does not have a high-school diploma or GED
3 =		Three or more minors in the household
4 =		One or more household members has a criminal record
5 =		The head of household is not disabled but one or more other household members is disabled
6 =		The head of household is a single elderly adult who is the primary caregiver for one or more children
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Hard to House Code
Question		Is the Participant a high risk to house
Focus Area		Housing
PRLI Fixed ID		21

Returning CitizenEx-Offender Code
Select
1 =		Individual is currently a subject involved in the CJS
2 =		The individual is not currently subject to any phase of the CJS but has been in the previous 12 months
3 =		The individual is not currently subject to any phase of the CJS and has not been in the previous 12 months
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Returning CitizenEx-Offender Code
Question		Do you have an active criminal record or were you charged with committing a crime in the prior twelve (12) months
Focus Area		Housing
PRLI Fixed ID		22

Returning CitizenEx-Offender Code
Select
1 =		Individual is currently a subject involved in the CJS
2 =		The individual is not currently subject to any phase of the CJS but has been in the previous 12 months
3 =		The individual is not currently subject to any phase of the CJS and has not been in the previous 12 months
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Returning CitizenEx-Offender Code
Question		Do you have an active criminal record or were you charged with committing a crime in the prior twelve (12) months
Focus Area		Housing
PRLI Fixed ID		22

Weeks Homeless Count
Enter
4833

Title		Weeks Homeless Count
Question		How many weeks have you been homeless in the prior twelve (12) months
Focus Area		Housing
PRLI Fixed ID		51

Years in Subsidized Housing Number
Enter
		Number of years
		NA Information not collected

Title		Years in Subsidized Housing Number
Question		How many years did you spend in subsidized housing
Focus Area		Housing
PRLI Fixed ID		17

Housing Status Code
Select
1 =		Identifies as a public housing resident
2 =		Receives a tenant-based rental voucher
3 =		Receives a project-based rental voucher
4 =		Privately subsidized housing
5 =		Unsubsidized (market rate) housing
6 =		Owns a home
7 =		Homeless
8 =		Refused
99=		Does not know NA Information not collected

Title		Housing Status Code
Question		What type of residence do you live in and how is it paid for
Focus Area		Housing
PRLI Fixed ID		36

Prior Night Residence Code
Select
1 =		Emergency shelter including hotelmotel voucher
2 =		Foster care home or foster care group home
3 =		Hospital or other residential non-psychiatric medical facility
4 =		Hotel or motel paid for without emergency shelter voucher
5 =		Jail prison or juvenile detention facility
6 =		Long-term care facility or nursing home
7 =		Owned by individual no ongoing housing subsidy
8 =		Owned by individual with ongoing housing subsidy
9 =		Permanent housing for formerly homeless persons
10 =		Place not meant for habitation
11 =		Psychiatric hospital or other psychiatric facility
12 =		Rental by individual no ongoing housing subsidy
13 =		Rental by individual with ongoing housing subsidy
14 =		Safe Haven
15 =		Staying or living in a family memberrsquos room apartment or house
16 =		Staying or living in a friendrsquos room apartment or house
17 =		Substance abuse treatment facility or detox center
18 =		Transitional housing for homeless persons (including homeless youth)
88 =		Individual refused
99 =		Individual does not know NA

Homeless Status Code
Select
1 =		Homeless
2 =		Runaway youth
3 =		Neither homeless or a runaway youth
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Homeless Status Code
Question		Where do you usually or regularly sleep
Focus Area		Housing
PRLI Fixed ID		50

Homeless Status Code
Select
1 =		Homeless
2 =		Runaway youth
3 =		Neither homeless or a runaway youth
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Homeless Status Code
Question		Where do you usually or regularly sleep
Focus Area		Housing
PRLI Fixed ID		50

Needs Assessment Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

DU203NP-15-D-03049115500498

Todayrsquos Presenter

2

D Rob Haley PhD MBA MHSCo-Founder and Executive Vice President

StrategyGen

DU203NP-15-D-03049115500498

Objectives of Session

1 Increase understanding of data integrity and collectiona Participant Housing data elements

2 Answer questions

3

DU203NP-15-D-03049115500498

At the end of this session you will

1 Receive HUDrsquos updated information regarding Standards for Success

2 Understand Participant Housing data elements including1 A deeper understanding of terminology related

to housing status and housing options and2 Increased knowledge regarding services to

obtain housing and self-sufficiency

4

DU203NP-15-D-030491155004985

Background

Participant Centered Data Elements

6

DU203NP-15-D-03049115500498

Previous Virtual Conference- Participant Health Data Elements

bull No Personal Identifiable Information is reported to HUDbull The Health Coverage Code includes identifying (1) if the Participant has

insurance and (2) the organization that provides the insurance

bull Data elements identify if the Participantbull Has a primary care providerbull Had a routine medical exam by a health care provider andbull Received medical services and mental health services

bull Select Substance Abuse Services are also Mental Health Servicesbull The Activities of Daily Living (ADL) Code and the Instrumental Activities

of Daily Living (IADL) Code record the number of activities the Participant cannot perform at the time of assessment

7

DU203NP-15-D-030491155004988

Participant HousingData Elements

DU203NP-15-D-03049115500498

Participant Housing Data Elements ndash List

Data Element Data ElementNeeds Assessment Service Code Chronically Homeless Status Code

Homeless Status Code Weeks Homeless Count

Prior Night Residence Code Returning CitizenEx-Offender Code

Housing Status Code Hard to House Code

Years in Subsidized Housing Number Transportation Assistance Service Code

9

DU203NP-15-D-03049115500498

Participant Housing Data Elements ndash List (continued)

Data Element Data ElementsShelter Placement Service Code Pre-Housing Counseling Service CodeTemporary Housing Placement Service Code Post-Housing Counseling Service Code

Intermediate Housing Service Code Residence Census Tract

Permanent Housing Placement Service Code

Opportunity Area Census Tract

Permanent Housing Placement Date Fair Housing and Civil Rights Assistance Service Code

Independent Living Service Code

10

DU203NP-15-D-03049115500498

Needs Assessment Service Code

11

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS Y

Documented assessment or Individual Services and Training Plan

(ISTP) to determine appropriate housing and support services

bull Must include a document identifying Participantrsquos housing and supportive service needs

bull Reveals the past and current details of Participantrsquos strengths and needs to match Participant to appropriate housing and supportive services

bull Can occur either at initial screening or at time of entry to a housing program and is documented in Participantrsquos case record

DU203NP-15-D-03049115500498

Needs Assessment Service Code

12

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS Y

HUD UpdateInformation related to Budget-based Service Coordinators applies to 202

DU203NP-15-D-03049115500498

Needs Assessment Service Code

13

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS Y

HUD UpdateResponse option of ldquoInformation not collectedrdquo added to responses that include ldquoNArdquo

DU203NP-15-D-03049115500498

Meeting of Service Coordinators ndash John and Kathy

14

Hypothetical Example - Meet Ned ndash Program Participant

bull Resident of Washington DC

bull 28 years oldbull US Army Veteranbull Lacks a fixed regular

adequate living environment

bull Lived on the streets for 10 of the last 12 months

bull Has no disabilitybull Has no criminal record

15

Homeless Status Code

Homeless

Lack a fixed regular adequate night time residencePrimary night time residence isbull Public or private shelter used for

temporary accommodationbull Institution providing temporary

residence for those intended to be institutionalized or

bull Other place not ordinarily used as a regular sleeping accommodation

A Participant under 18 is considered homeless if they left home without permission of family (runaway youth)

16

Not Considered Homeless

A Participant is not considered homeless if they arebull Sleeping in a temporary residence

while away from homebull Imprisoned orbull Detained under an Act of

Congress or State law

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Homeless Status Code

17

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Homeless Status Code

18

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Shelter Placement Service Code

19

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

EMERGENCY SHELTERAny facility with primary purpose of providing a temporary shelter for the homeless and does not require occupants to sign leases or occupancy agreements

Housing and Support Services

Support Supervision Safe Place to Live

Structures

Group Homes Network of HomesClusters of Apartments

DU203NP-15-D-03049115500498

Prior Night Residence Code

20

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Title Prior Night Residence CodeQuestion Where did you sleep before receiving grant servicesFocus Area HousingPRLI Fixed ID 53

DU203NP-15-D-03049115500498

Housing Status Code

21

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Years in Subsidized Housing Number

22

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS Y

Hypothetical Example ndash Ned ndash Additional Details

bull 4 episodes of homelessness in 3 years

bull Lived on streets and shelter

bull Has been alone on the streets 10 months before being admitted to the hospital for the last 35 days

bull Prior to the last 12 months 3 homeless episodes consisting of

bull 5 daysbull 20 daysbull 14 days

23

DU203NP-15-D-03049115500498

Chronically Homeless Status Code

24

Requirements to be considered chronically homeless include

1 Homeless

2 Unaccompanied homeless

3 Disabling condition

4a Continuously homeless for a year or more

OR

4b Four episodes of homelessness in the past 3 years each lasting a minimum of 15 days

5 Meets the conditions for being chronically homeless before being institutionalized for fewer than 90 days

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Ned ndash Chronically Homeless StatusRequirements Supporting Facts Analysis

1 Homeless bull No fixed regular adequate night time residence and sleeps in the streets

Yes

2 Unaccompanied homeless bull Individual or adult or minor head of household who is alone while homeless

Yes

3 Disabling condition bull No disabling condition No

4a Continuously homeless for a year or more

bull Has been homeless for 10 months No

OR

4b Four episodes of homelessness in the past 3 years each lasting a minimum of 15 days

bull Has been homeless four times but one instance was 14 days

No

5 Meets the conditions for being chronically homeless before being institutionalized fewer than 90 days

bull Does not meet the conditions for chronically homeless

No

25

Is Ned chronically homeless No

Weeks Homeless Count

Question How many weeks have you been homeless in the past 12 months

26

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Weeks Homeless Count

27

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

On Street

bull 10 Months x 433 Weeks per month =bull 4333 Weeks

In Hospital

bull 35 days 7 Days per week =bull 5 Weeks

Total

bull 4333 Weeks + 5 Weeks =bull 4833 Weeks which rounds to 48 weeks

DU203NP-15-D-03049115500498

Returning CitizenEx-Offender Code

28

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA N MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Returning CitizenEx-Offender Code

29

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA N MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Hard to House Code

30

Applies to GrantsB-b SC Y JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ N ROSS Y

DU203NP-15-D-03049115500498

Transportation Assistance Service Code

31

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS Y

Transportation Services

Passes or tokens for

public transportation

Rides in service

providersrsquo vehicles

Car pools arranged by

service providers

Assistance to repairs with

personal vehicles

DU203NP-15-D-03049115500498

Independent Living Service Code

32

Disabled or Frail Elderly Participant

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

Disabled for Frail Elderly Participant Services that Enable

Remaining in Home

Assistance with Obtaining Housing

Disabled or Frail Elderly Participant

Examples

Cleaning the home or laundry Paying bills

Shopping Reading mail

Cooking Organizing personal records

Budgeting

Referrals to services or supports to assist Participants with keeping managing and maintaining all aspects of their home other than home-making

DU203NP-15-D-03049115500498

Independent Living Service Code

33

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Independent Living Service Code

34

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

35

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

Retained Housing

Avoided eviction from rental

property

Prevented or resolved a

mortgage default

Obtained a Home Equity Conversion Mortgage (HECM)

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

36

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

37

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Temporary Housing Placement Service Code

38

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Another property

Different unit within the property

Alternative care facility

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

39

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Another property

Different unit within the property

Alternative care facility

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

40

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

41

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Permanent Housing Placement Date

42

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

image1png

DU203NP-15-D-03049115500498

Pre-Housing Counseling and Post-Housing Counseling

43

Pre-Housing Counseling

Includesbull Identifying mortgage assistance

optionsbull Creating a budget that supports

paying for housing andbull Explaining required documents

Excludesbull Bank-sponsored mortgage

seminars open to the public bull A bank guiding the Participant

through the purchasing process and

bull Sweat-equity programs in which Participants use their own and volunteer labor to construct their homes

Post-Housing Counseling

Includesbull Meeting rent requirementsbull Avoiding default and foreclosurebull Managing credit issues andbull Changing a mortgage

DU203NP-15-D-03049115500498

Residence Census Tract

44

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

Census Bureaursquos online tool converts physical addresses to census tract numbers

httpsfactfindercensusgovfacesnavjsfpagessearchresultsxhtmlrefresh=t

DU203NP-15-D-03049115500498

Residence Census Tract (1)

45

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

Step 1 Click the link for the Census Bureaursquos tool to convert addresses to census tract numbers httpsfactfindercensusgovfacesnavjsfpagessearchresultsxhtml

Permanent Housing Placement Date
Select

Title		Permanent Housing Placement Date
Question		What is the date Participant was placed in permanent housing
Focus Area		Housing
PRLI Fixed ID		91

Permanent Housing Placement Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Permanent Housing Placement Service Code
Question		Did the Participant receive assistance with securing permanent housing
Focus Area		Housing
PRLI Fixed ID		90

Permanent Housing Placement Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Permanent Housing Placement Service Code
Question		Did the Participant receive assistance with securing permanent housing
Focus Area		Housing
PRLI Fixed ID		90

Intermediate Housing Status Code
Select
1 =		Avoided eviction from rental property
2 =		Obtained a Home Equity Conversion Mortgage (HECM)
3 =		Prevented or resolved a mortgage default
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Intermediate Housing Status Code
Question		Did you retain your housing and what method did you utilize
Focus Area		Housing
PRLI Fixed ID		54

Intermediate Housing Status Code
Select
1 =		Avoided eviction from rental property
2 =		Obtained a Home Equity Conversion Mortgage (HECM)
3 =		Prevented or resolved a mortgage default
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Intermediate Housing Status Code
Question		Did you retain your housing and what method did you utilize
Focus Area		Housing
PRLI Fixed ID		54

Independent Living Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Independent Living Service Code
Question		Did Participant receive services to enable them to remain in their home
Focus Area		Housing
PRLI Fixed ID		92

Independent Living Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Independent Living Service Code
Question		Did Participant receive services to enable them to remain in their home
Focus Area		Housing
PRLI Fixed ID		92

Hard to House Code
Select
1 =		Head of household has lived in public housing for more than 10 years
2 =		Head of household does not have a high-school diploma or GED
3 =		Three or more minors in the household
4 =		One or more household members has a criminal record
5 =		The head of household is not disabled but one or more other household members is disabled
6 =		The head of household is a single elderly adult who is the primary caregiver for one or more children
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Hard to House Code
Question		Is the Participant a high risk to house
Focus Area		Housing
PRLI Fixed ID		21

Returning CitizenEx-Offender Code
Select
1 =		Individual is currently a subject involved in the CJS
2 =		The individual is not currently subject to any phase of the CJS but has been in the previous 12 months
3 =		The individual is not currently subject to any phase of the CJS and has not been in the previous 12 months
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Returning CitizenEx-Offender Code
Question		Do you have an active criminal record or were you charged with committing a crime in the prior twelve (12) months
Focus Area		Housing
PRLI Fixed ID		22

Returning CitizenEx-Offender Code
Select
1 =		Individual is currently a subject involved in the CJS
2 =		The individual is not currently subject to any phase of the CJS but has been in the previous 12 months
3 =		The individual is not currently subject to any phase of the CJS and has not been in the previous 12 months
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Returning CitizenEx-Offender Code
Question		Do you have an active criminal record or were you charged with committing a crime in the prior twelve (12) months
Focus Area		Housing
PRLI Fixed ID		22

Weeks Homeless Count
Enter
4833

Title		Weeks Homeless Count
Question		How many weeks have you been homeless in the prior twelve (12) months
Focus Area		Housing
PRLI Fixed ID		51

Years in Subsidized Housing Number
Enter
		Number of years
		NA Information not collected

Title		Years in Subsidized Housing Number
Question		How many years did you spend in subsidized housing
Focus Area		Housing
PRLI Fixed ID		17

Housing Status Code
Select
1 =		Identifies as a public housing resident
2 =		Receives a tenant-based rental voucher
3 =		Receives a project-based rental voucher
4 =		Privately subsidized housing
5 =		Unsubsidized (market rate) housing
6 =		Owns a home
7 =		Homeless
8 =		Refused
99=		Does not know NA Information not collected

Title		Housing Status Code
Question		What type of residence do you live in and how is it paid for
Focus Area		Housing
PRLI Fixed ID		36

Prior Night Residence Code
Select
1 =		Emergency shelter including hotelmotel voucher
2 =		Foster care home or foster care group home
3 =		Hospital or other residential non-psychiatric medical facility
4 =		Hotel or motel paid for without emergency shelter voucher
5 =		Jail prison or juvenile detention facility
6 =		Long-term care facility or nursing home
7 =		Owned by individual no ongoing housing subsidy
8 =		Owned by individual with ongoing housing subsidy
9 =		Permanent housing for formerly homeless persons
10 =		Place not meant for habitation
11 =		Psychiatric hospital or other psychiatric facility
12 =		Rental by individual no ongoing housing subsidy
13 =		Rental by individual with ongoing housing subsidy
14 =		Safe Haven
15 =		Staying or living in a family memberrsquos room apartment or house
16 =		Staying or living in a friendrsquos room apartment or house
17 =		Substance abuse treatment facility or detox center
18 =		Transitional housing for homeless persons (including homeless youth)
88 =		Individual refused
99 =		Individual does not know NA

Homeless Status Code
Select
1 =		Homeless
2 =		Runaway youth
3 =		Neither homeless or a runaway youth
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Homeless Status Code
Question		Where do you usually or regularly sleep
Focus Area		Housing
PRLI Fixed ID		50

Homeless Status Code
Select
1 =		Homeless
2 =		Runaway youth
3 =		Neither homeless or a runaway youth
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Homeless Status Code
Question		Where do you usually or regularly sleep
Focus Area		Housing
PRLI Fixed ID		50

Needs Assessment Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

DU203NP-15-D-03049115500498

Objectives of Session

1 Increase understanding of data integrity and collectiona Participant Housing data elements

2 Answer questions

3

DU203NP-15-D-03049115500498

At the end of this session you will

1 Receive HUDrsquos updated information regarding Standards for Success

2 Understand Participant Housing data elements including1 A deeper understanding of terminology related

to housing status and housing options and2 Increased knowledge regarding services to

obtain housing and self-sufficiency

4

DU203NP-15-D-030491155004985

Background

Participant Centered Data Elements

6

DU203NP-15-D-03049115500498

Previous Virtual Conference- Participant Health Data Elements

bull No Personal Identifiable Information is reported to HUDbull The Health Coverage Code includes identifying (1) if the Participant has

insurance and (2) the organization that provides the insurance

bull Data elements identify if the Participantbull Has a primary care providerbull Had a routine medical exam by a health care provider andbull Received medical services and mental health services

bull Select Substance Abuse Services are also Mental Health Servicesbull The Activities of Daily Living (ADL) Code and the Instrumental Activities

of Daily Living (IADL) Code record the number of activities the Participant cannot perform at the time of assessment

7

DU203NP-15-D-030491155004988

Participant HousingData Elements

DU203NP-15-D-03049115500498

Participant Housing Data Elements ndash List

Data Element Data ElementNeeds Assessment Service Code Chronically Homeless Status Code

Homeless Status Code Weeks Homeless Count

Prior Night Residence Code Returning CitizenEx-Offender Code

Housing Status Code Hard to House Code

Years in Subsidized Housing Number Transportation Assistance Service Code

9

DU203NP-15-D-03049115500498

Participant Housing Data Elements ndash List (continued)

Data Element Data ElementsShelter Placement Service Code Pre-Housing Counseling Service CodeTemporary Housing Placement Service Code Post-Housing Counseling Service Code

Intermediate Housing Service Code Residence Census Tract

Permanent Housing Placement Service Code

Opportunity Area Census Tract

Permanent Housing Placement Date Fair Housing and Civil Rights Assistance Service Code

Independent Living Service Code

10

DU203NP-15-D-03049115500498

Needs Assessment Service Code

11

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS Y

Documented assessment or Individual Services and Training Plan

(ISTP) to determine appropriate housing and support services

bull Must include a document identifying Participantrsquos housing and supportive service needs

bull Reveals the past and current details of Participantrsquos strengths and needs to match Participant to appropriate housing and supportive services

bull Can occur either at initial screening or at time of entry to a housing program and is documented in Participantrsquos case record

DU203NP-15-D-03049115500498

Needs Assessment Service Code

12

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS Y

HUD UpdateInformation related to Budget-based Service Coordinators applies to 202

DU203NP-15-D-03049115500498

Needs Assessment Service Code

13

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS Y

HUD UpdateResponse option of ldquoInformation not collectedrdquo added to responses that include ldquoNArdquo

DU203NP-15-D-03049115500498

Meeting of Service Coordinators ndash John and Kathy

14

Hypothetical Example - Meet Ned ndash Program Participant

bull Resident of Washington DC

bull 28 years oldbull US Army Veteranbull Lacks a fixed regular

adequate living environment

bull Lived on the streets for 10 of the last 12 months

bull Has no disabilitybull Has no criminal record

15

Homeless Status Code

Homeless

Lack a fixed regular adequate night time residencePrimary night time residence isbull Public or private shelter used for

temporary accommodationbull Institution providing temporary

residence for those intended to be institutionalized or

bull Other place not ordinarily used as a regular sleeping accommodation

A Participant under 18 is considered homeless if they left home without permission of family (runaway youth)

16

Not Considered Homeless

A Participant is not considered homeless if they arebull Sleeping in a temporary residence

while away from homebull Imprisoned orbull Detained under an Act of

Congress or State law

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Homeless Status Code

17

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Homeless Status Code

18

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Shelter Placement Service Code

19

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

EMERGENCY SHELTERAny facility with primary purpose of providing a temporary shelter for the homeless and does not require occupants to sign leases or occupancy agreements

Housing and Support Services

Support Supervision Safe Place to Live

Structures

Group Homes Network of HomesClusters of Apartments

DU203NP-15-D-03049115500498

Prior Night Residence Code

20

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Title Prior Night Residence CodeQuestion Where did you sleep before receiving grant servicesFocus Area HousingPRLI Fixed ID 53

DU203NP-15-D-03049115500498

Housing Status Code

21

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Years in Subsidized Housing Number

22

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS Y

Hypothetical Example ndash Ned ndash Additional Details

bull 4 episodes of homelessness in 3 years

bull Lived on streets and shelter

bull Has been alone on the streets 10 months before being admitted to the hospital for the last 35 days

bull Prior to the last 12 months 3 homeless episodes consisting of

bull 5 daysbull 20 daysbull 14 days

23

DU203NP-15-D-03049115500498

Chronically Homeless Status Code

24

Requirements to be considered chronically homeless include

1 Homeless

2 Unaccompanied homeless

3 Disabling condition

4a Continuously homeless for a year or more

OR

4b Four episodes of homelessness in the past 3 years each lasting a minimum of 15 days

5 Meets the conditions for being chronically homeless before being institutionalized for fewer than 90 days

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Ned ndash Chronically Homeless StatusRequirements Supporting Facts Analysis

1 Homeless bull No fixed regular adequate night time residence and sleeps in the streets

Yes

2 Unaccompanied homeless bull Individual or adult or minor head of household who is alone while homeless

Yes

3 Disabling condition bull No disabling condition No

4a Continuously homeless for a year or more

bull Has been homeless for 10 months No

OR

4b Four episodes of homelessness in the past 3 years each lasting a minimum of 15 days

bull Has been homeless four times but one instance was 14 days

No

5 Meets the conditions for being chronically homeless before being institutionalized fewer than 90 days

bull Does not meet the conditions for chronically homeless

No

25

Is Ned chronically homeless No

Weeks Homeless Count

Question How many weeks have you been homeless in the past 12 months

26

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Weeks Homeless Count

27

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

On Street

bull 10 Months x 433 Weeks per month =bull 4333 Weeks

In Hospital

bull 35 days 7 Days per week =bull 5 Weeks

Total

bull 4333 Weeks + 5 Weeks =bull 4833 Weeks which rounds to 48 weeks

DU203NP-15-D-03049115500498

Returning CitizenEx-Offender Code

28

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA N MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Returning CitizenEx-Offender Code

29

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA N MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Hard to House Code

30

Applies to GrantsB-b SC Y JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ N ROSS Y

DU203NP-15-D-03049115500498

Transportation Assistance Service Code

31

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS Y

Transportation Services

Passes or tokens for

public transportation

Rides in service

providersrsquo vehicles

Car pools arranged by

service providers

Assistance to repairs with

personal vehicles

DU203NP-15-D-03049115500498

Independent Living Service Code

32

Disabled or Frail Elderly Participant

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

Disabled for Frail Elderly Participant Services that Enable

Remaining in Home

Assistance with Obtaining Housing

Disabled or Frail Elderly Participant

Examples

Cleaning the home or laundry Paying bills

Shopping Reading mail

Cooking Organizing personal records

Budgeting

Referrals to services or supports to assist Participants with keeping managing and maintaining all aspects of their home other than home-making

DU203NP-15-D-03049115500498

Independent Living Service Code

33

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Independent Living Service Code

34

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

35

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

Retained Housing

Avoided eviction from rental

property

Prevented or resolved a

mortgage default

Obtained a Home Equity Conversion Mortgage (HECM)

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

36

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

37

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Temporary Housing Placement Service Code

38

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Another property

Different unit within the property

Alternative care facility

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

39

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Another property

Different unit within the property

Alternative care facility

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

40

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

41

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Permanent Housing Placement Date

42

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

image1png

DU203NP-15-D-03049115500498

Pre-Housing Counseling and Post-Housing Counseling

43

Pre-Housing Counseling

Includesbull Identifying mortgage assistance

optionsbull Creating a budget that supports

paying for housing andbull Explaining required documents

Excludesbull Bank-sponsored mortgage

seminars open to the public bull A bank guiding the Participant

through the purchasing process and

bull Sweat-equity programs in which Participants use their own and volunteer labor to construct their homes

Post-Housing Counseling

Includesbull Meeting rent requirementsbull Avoiding default and foreclosurebull Managing credit issues andbull Changing a mortgage

DU203NP-15-D-03049115500498

Residence Census Tract

44

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

Census Bureaursquos online tool converts physical addresses to census tract numbers

httpsfactfindercensusgovfacesnavjsfpagessearchresultsxhtmlrefresh=t

DU203NP-15-D-03049115500498

Residence Census Tract (1)

45

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

Step 1 Click the link for the Census Bureaursquos tool to convert addresses to census tract numbers httpsfactfindercensusgovfacesnavjsfpagessearchresultsxhtml

Permanent Housing Placement Date
Select

Title		Permanent Housing Placement Date
Question		What is the date Participant was placed in permanent housing
Focus Area		Housing
PRLI Fixed ID		91

Permanent Housing Placement Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Permanent Housing Placement Service Code
Question		Did the Participant receive assistance with securing permanent housing
Focus Area		Housing
PRLI Fixed ID		90

Permanent Housing Placement Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Permanent Housing Placement Service Code
Question		Did the Participant receive assistance with securing permanent housing
Focus Area		Housing
PRLI Fixed ID		90

Intermediate Housing Status Code
Select
1 =		Avoided eviction from rental property
2 =		Obtained a Home Equity Conversion Mortgage (HECM)
3 =		Prevented or resolved a mortgage default
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Intermediate Housing Status Code
Question		Did you retain your housing and what method did you utilize
Focus Area		Housing
PRLI Fixed ID		54

Intermediate Housing Status Code
Select
1 =		Avoided eviction from rental property
2 =		Obtained a Home Equity Conversion Mortgage (HECM)
3 =		Prevented or resolved a mortgage default
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Intermediate Housing Status Code
Question		Did you retain your housing and what method did you utilize
Focus Area		Housing
PRLI Fixed ID		54

Independent Living Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Independent Living Service Code
Question		Did Participant receive services to enable them to remain in their home
Focus Area		Housing
PRLI Fixed ID		92

Independent Living Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Independent Living Service Code
Question		Did Participant receive services to enable them to remain in their home
Focus Area		Housing
PRLI Fixed ID		92

Hard to House Code
Select
1 =		Head of household has lived in public housing for more than 10 years
2 =		Head of household does not have a high-school diploma or GED
3 =		Three or more minors in the household
4 =		One or more household members has a criminal record
5 =		The head of household is not disabled but one or more other household members is disabled
6 =		The head of household is a single elderly adult who is the primary caregiver for one or more children
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Hard to House Code
Question		Is the Participant a high risk to house
Focus Area		Housing
PRLI Fixed ID		21

Returning CitizenEx-Offender Code
Select
1 =		Individual is currently a subject involved in the CJS
2 =		The individual is not currently subject to any phase of the CJS but has been in the previous 12 months
3 =		The individual is not currently subject to any phase of the CJS and has not been in the previous 12 months
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Returning CitizenEx-Offender Code
Question		Do you have an active criminal record or were you charged with committing a crime in the prior twelve (12) months
Focus Area		Housing
PRLI Fixed ID		22

Returning CitizenEx-Offender Code
Select
1 =		Individual is currently a subject involved in the CJS
2 =		The individual is not currently subject to any phase of the CJS but has been in the previous 12 months
3 =		The individual is not currently subject to any phase of the CJS and has not been in the previous 12 months
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Returning CitizenEx-Offender Code
Question		Do you have an active criminal record or were you charged with committing a crime in the prior twelve (12) months
Focus Area		Housing
PRLI Fixed ID		22

Weeks Homeless Count
Enter
4833

Title		Weeks Homeless Count
Question		How many weeks have you been homeless in the prior twelve (12) months
Focus Area		Housing
PRLI Fixed ID		51

Years in Subsidized Housing Number
Enter
		Number of years
		NA Information not collected

Title		Years in Subsidized Housing Number
Question		How many years did you spend in subsidized housing
Focus Area		Housing
PRLI Fixed ID		17

Housing Status Code
Select
1 =		Identifies as a public housing resident
2 =		Receives a tenant-based rental voucher
3 =		Receives a project-based rental voucher
4 =		Privately subsidized housing
5 =		Unsubsidized (market rate) housing
6 =		Owns a home
7 =		Homeless
8 =		Refused
99=		Does not know NA Information not collected

Title		Housing Status Code
Question		What type of residence do you live in and how is it paid for
Focus Area		Housing
PRLI Fixed ID		36

Prior Night Residence Code
Select
1 =		Emergency shelter including hotelmotel voucher
2 =		Foster care home or foster care group home
3 =		Hospital or other residential non-psychiatric medical facility
4 =		Hotel or motel paid for without emergency shelter voucher
5 =		Jail prison or juvenile detention facility
6 =		Long-term care facility or nursing home
7 =		Owned by individual no ongoing housing subsidy
8 =		Owned by individual with ongoing housing subsidy
9 =		Permanent housing for formerly homeless persons
10 =		Place not meant for habitation
11 =		Psychiatric hospital or other psychiatric facility
12 =		Rental by individual no ongoing housing subsidy
13 =		Rental by individual with ongoing housing subsidy
14 =		Safe Haven
15 =		Staying or living in a family memberrsquos room apartment or house
16 =		Staying or living in a friendrsquos room apartment or house
17 =		Substance abuse treatment facility or detox center
18 =		Transitional housing for homeless persons (including homeless youth)
88 =		Individual refused
99 =		Individual does not know NA

Homeless Status Code
Select
1 =		Homeless
2 =		Runaway youth
3 =		Neither homeless or a runaway youth
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Homeless Status Code
Question		Where do you usually or regularly sleep
Focus Area		Housing
PRLI Fixed ID		50

Homeless Status Code
Select
1 =		Homeless
2 =		Runaway youth
3 =		Neither homeless or a runaway youth
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Homeless Status Code
Question		Where do you usually or regularly sleep
Focus Area		Housing
PRLI Fixed ID		50

Needs Assessment Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

DU203NP-15-D-03049115500498

At the end of this session you will

1 Receive HUDrsquos updated information regarding Standards for Success

2 Understand Participant Housing data elements including1 A deeper understanding of terminology related

to housing status and housing options and2 Increased knowledge regarding services to

obtain housing and self-sufficiency

4

DU203NP-15-D-030491155004985

Background

Participant Centered Data Elements

6

DU203NP-15-D-03049115500498

Previous Virtual Conference- Participant Health Data Elements

bull No Personal Identifiable Information is reported to HUDbull The Health Coverage Code includes identifying (1) if the Participant has

insurance and (2) the organization that provides the insurance

bull Data elements identify if the Participantbull Has a primary care providerbull Had a routine medical exam by a health care provider andbull Received medical services and mental health services

bull Select Substance Abuse Services are also Mental Health Servicesbull The Activities of Daily Living (ADL) Code and the Instrumental Activities

of Daily Living (IADL) Code record the number of activities the Participant cannot perform at the time of assessment

7

DU203NP-15-D-030491155004988

Participant HousingData Elements

DU203NP-15-D-03049115500498

Participant Housing Data Elements ndash List

Data Element Data ElementNeeds Assessment Service Code Chronically Homeless Status Code

Homeless Status Code Weeks Homeless Count

Prior Night Residence Code Returning CitizenEx-Offender Code

Housing Status Code Hard to House Code

Years in Subsidized Housing Number Transportation Assistance Service Code

9

DU203NP-15-D-03049115500498

Participant Housing Data Elements ndash List (continued)

Data Element Data ElementsShelter Placement Service Code Pre-Housing Counseling Service CodeTemporary Housing Placement Service Code Post-Housing Counseling Service Code

Intermediate Housing Service Code Residence Census Tract

Permanent Housing Placement Service Code

Opportunity Area Census Tract

Permanent Housing Placement Date Fair Housing and Civil Rights Assistance Service Code

Independent Living Service Code

10

DU203NP-15-D-03049115500498

Needs Assessment Service Code

11

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS Y

Documented assessment or Individual Services and Training Plan

(ISTP) to determine appropriate housing and support services

bull Must include a document identifying Participantrsquos housing and supportive service needs

bull Reveals the past and current details of Participantrsquos strengths and needs to match Participant to appropriate housing and supportive services

bull Can occur either at initial screening or at time of entry to a housing program and is documented in Participantrsquos case record

DU203NP-15-D-03049115500498

Needs Assessment Service Code

12

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS Y

HUD UpdateInformation related to Budget-based Service Coordinators applies to 202

DU203NP-15-D-03049115500498

Needs Assessment Service Code

13

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS Y

HUD UpdateResponse option of ldquoInformation not collectedrdquo added to responses that include ldquoNArdquo

DU203NP-15-D-03049115500498

Meeting of Service Coordinators ndash John and Kathy

14

Hypothetical Example - Meet Ned ndash Program Participant

bull Resident of Washington DC

bull 28 years oldbull US Army Veteranbull Lacks a fixed regular

adequate living environment

bull Lived on the streets for 10 of the last 12 months

bull Has no disabilitybull Has no criminal record

15

Homeless Status Code

Homeless

Lack a fixed regular adequate night time residencePrimary night time residence isbull Public or private shelter used for

temporary accommodationbull Institution providing temporary

residence for those intended to be institutionalized or

bull Other place not ordinarily used as a regular sleeping accommodation

A Participant under 18 is considered homeless if they left home without permission of family (runaway youth)

16

Not Considered Homeless

A Participant is not considered homeless if they arebull Sleeping in a temporary residence

while away from homebull Imprisoned orbull Detained under an Act of

Congress or State law

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Homeless Status Code

17

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Homeless Status Code

18

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Shelter Placement Service Code

19

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

EMERGENCY SHELTERAny facility with primary purpose of providing a temporary shelter for the homeless and does not require occupants to sign leases or occupancy agreements

Housing and Support Services

Support Supervision Safe Place to Live

Structures

Group Homes Network of HomesClusters of Apartments

DU203NP-15-D-03049115500498

Prior Night Residence Code

20

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Title Prior Night Residence CodeQuestion Where did you sleep before receiving grant servicesFocus Area HousingPRLI Fixed ID 53

DU203NP-15-D-03049115500498

Housing Status Code

21

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Years in Subsidized Housing Number

22

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS Y

Hypothetical Example ndash Ned ndash Additional Details

bull 4 episodes of homelessness in 3 years

bull Lived on streets and shelter

bull Has been alone on the streets 10 months before being admitted to the hospital for the last 35 days

bull Prior to the last 12 months 3 homeless episodes consisting of

bull 5 daysbull 20 daysbull 14 days

23

DU203NP-15-D-03049115500498

Chronically Homeless Status Code

24

Requirements to be considered chronically homeless include

1 Homeless

2 Unaccompanied homeless

3 Disabling condition

4a Continuously homeless for a year or more

OR

4b Four episodes of homelessness in the past 3 years each lasting a minimum of 15 days

5 Meets the conditions for being chronically homeless before being institutionalized for fewer than 90 days

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Ned ndash Chronically Homeless StatusRequirements Supporting Facts Analysis

1 Homeless bull No fixed regular adequate night time residence and sleeps in the streets

Yes

2 Unaccompanied homeless bull Individual or adult or minor head of household who is alone while homeless

Yes

3 Disabling condition bull No disabling condition No

4a Continuously homeless for a year or more

bull Has been homeless for 10 months No

OR

4b Four episodes of homelessness in the past 3 years each lasting a minimum of 15 days

bull Has been homeless four times but one instance was 14 days

No

5 Meets the conditions for being chronically homeless before being institutionalized fewer than 90 days

bull Does not meet the conditions for chronically homeless

No

25

Is Ned chronically homeless No

Weeks Homeless Count

Question How many weeks have you been homeless in the past 12 months

26

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Weeks Homeless Count

27

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

On Street

bull 10 Months x 433 Weeks per month =bull 4333 Weeks

In Hospital

bull 35 days 7 Days per week =bull 5 Weeks

Total

bull 4333 Weeks + 5 Weeks =bull 4833 Weeks which rounds to 48 weeks

DU203NP-15-D-03049115500498

Returning CitizenEx-Offender Code

28

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA N MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Returning CitizenEx-Offender Code

29

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA N MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Hard to House Code

30

Applies to GrantsB-b SC Y JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ N ROSS Y

DU203NP-15-D-03049115500498

Transportation Assistance Service Code

31

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS Y

Transportation Services

Passes or tokens for

public transportation

Rides in service

providersrsquo vehicles

Car pools arranged by

service providers

Assistance to repairs with

personal vehicles

DU203NP-15-D-03049115500498

Independent Living Service Code

32

Disabled or Frail Elderly Participant

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

Disabled for Frail Elderly Participant Services that Enable

Remaining in Home

Assistance with Obtaining Housing

Disabled or Frail Elderly Participant

Examples

Cleaning the home or laundry Paying bills

Shopping Reading mail

Cooking Organizing personal records

Budgeting

Referrals to services or supports to assist Participants with keeping managing and maintaining all aspects of their home other than home-making

DU203NP-15-D-03049115500498

Independent Living Service Code

33

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Independent Living Service Code

34

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

35

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

Retained Housing

Avoided eviction from rental

property

Prevented or resolved a

mortgage default

Obtained a Home Equity Conversion Mortgage (HECM)

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

36

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

37

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Temporary Housing Placement Service Code

38

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Another property

Different unit within the property

Alternative care facility

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

39

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Another property

Different unit within the property

Alternative care facility

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

40

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

41

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Permanent Housing Placement Date

42

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

image1png

DU203NP-15-D-03049115500498

Pre-Housing Counseling and Post-Housing Counseling

43

Pre-Housing Counseling

Includesbull Identifying mortgage assistance

optionsbull Creating a budget that supports

paying for housing andbull Explaining required documents

Excludesbull Bank-sponsored mortgage

seminars open to the public bull A bank guiding the Participant

through the purchasing process and

bull Sweat-equity programs in which Participants use their own and volunteer labor to construct their homes

Post-Housing Counseling

Includesbull Meeting rent requirementsbull Avoiding default and foreclosurebull Managing credit issues andbull Changing a mortgage

DU203NP-15-D-03049115500498

Residence Census Tract

44

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

Census Bureaursquos online tool converts physical addresses to census tract numbers

httpsfactfindercensusgovfacesnavjsfpagessearchresultsxhtmlrefresh=t

DU203NP-15-D-03049115500498

Residence Census Tract (1)

45

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

Step 1 Click the link for the Census Bureaursquos tool to convert addresses to census tract numbers httpsfactfindercensusgovfacesnavjsfpagessearchresultsxhtml

Permanent Housing Placement Date
Select

Title		Permanent Housing Placement Date
Question		What is the date Participant was placed in permanent housing
Focus Area		Housing
PRLI Fixed ID		91

Permanent Housing Placement Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Permanent Housing Placement Service Code
Question		Did the Participant receive assistance with securing permanent housing
Focus Area		Housing
PRLI Fixed ID		90

Permanent Housing Placement Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Permanent Housing Placement Service Code
Question		Did the Participant receive assistance with securing permanent housing
Focus Area		Housing
PRLI Fixed ID		90

Intermediate Housing Status Code
Select
1 =		Avoided eviction from rental property
2 =		Obtained a Home Equity Conversion Mortgage (HECM)
3 =		Prevented or resolved a mortgage default
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Intermediate Housing Status Code
Question		Did you retain your housing and what method did you utilize
Focus Area		Housing
PRLI Fixed ID		54

Intermediate Housing Status Code
Select
1 =		Avoided eviction from rental property
2 =		Obtained a Home Equity Conversion Mortgage (HECM)
3 =		Prevented or resolved a mortgage default
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Intermediate Housing Status Code
Question		Did you retain your housing and what method did you utilize
Focus Area		Housing
PRLI Fixed ID		54

Independent Living Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Independent Living Service Code
Question		Did Participant receive services to enable them to remain in their home
Focus Area		Housing
PRLI Fixed ID		92

Independent Living Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Independent Living Service Code
Question		Did Participant receive services to enable them to remain in their home
Focus Area		Housing
PRLI Fixed ID		92

Hard to House Code
Select
1 =		Head of household has lived in public housing for more than 10 years
2 =		Head of household does not have a high-school diploma or GED
3 =		Three or more minors in the household
4 =		One or more household members has a criminal record
5 =		The head of household is not disabled but one or more other household members is disabled
6 =		The head of household is a single elderly adult who is the primary caregiver for one or more children
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Hard to House Code
Question		Is the Participant a high risk to house
Focus Area		Housing
PRLI Fixed ID		21

Returning CitizenEx-Offender Code
Select
1 =		Individual is currently a subject involved in the CJS
2 =		The individual is not currently subject to any phase of the CJS but has been in the previous 12 months
3 =		The individual is not currently subject to any phase of the CJS and has not been in the previous 12 months
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Returning CitizenEx-Offender Code
Question		Do you have an active criminal record or were you charged with committing a crime in the prior twelve (12) months
Focus Area		Housing
PRLI Fixed ID		22

Returning CitizenEx-Offender Code
Select
1 =		Individual is currently a subject involved in the CJS
2 =		The individual is not currently subject to any phase of the CJS but has been in the previous 12 months
3 =		The individual is not currently subject to any phase of the CJS and has not been in the previous 12 months
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Returning CitizenEx-Offender Code
Question		Do you have an active criminal record or were you charged with committing a crime in the prior twelve (12) months
Focus Area		Housing
PRLI Fixed ID		22

Weeks Homeless Count
Enter
4833

Title		Weeks Homeless Count
Question		How many weeks have you been homeless in the prior twelve (12) months
Focus Area		Housing
PRLI Fixed ID		51

Years in Subsidized Housing Number
Enter
		Number of years
		NA Information not collected

Title		Years in Subsidized Housing Number
Question		How many years did you spend in subsidized housing
Focus Area		Housing
PRLI Fixed ID		17

Housing Status Code
Select
1 =		Identifies as a public housing resident
2 =		Receives a tenant-based rental voucher
3 =		Receives a project-based rental voucher
4 =		Privately subsidized housing
5 =		Unsubsidized (market rate) housing
6 =		Owns a home
7 =		Homeless
8 =		Refused
99=		Does not know NA Information not collected

Title		Housing Status Code
Question		What type of residence do you live in and how is it paid for
Focus Area		Housing
PRLI Fixed ID		36

Prior Night Residence Code
Select
1 =		Emergency shelter including hotelmotel voucher
2 =		Foster care home or foster care group home
3 =		Hospital or other residential non-psychiatric medical facility
4 =		Hotel or motel paid for without emergency shelter voucher
5 =		Jail prison or juvenile detention facility
6 =		Long-term care facility or nursing home
7 =		Owned by individual no ongoing housing subsidy
8 =		Owned by individual with ongoing housing subsidy
9 =		Permanent housing for formerly homeless persons
10 =		Place not meant for habitation
11 =		Psychiatric hospital or other psychiatric facility
12 =		Rental by individual no ongoing housing subsidy
13 =		Rental by individual with ongoing housing subsidy
14 =		Safe Haven
15 =		Staying or living in a family memberrsquos room apartment or house
16 =		Staying or living in a friendrsquos room apartment or house
17 =		Substance abuse treatment facility or detox center
18 =		Transitional housing for homeless persons (including homeless youth)
88 =		Individual refused
99 =		Individual does not know NA

Homeless Status Code
Select
1 =		Homeless
2 =		Runaway youth
3 =		Neither homeless or a runaway youth
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Homeless Status Code
Question		Where do you usually or regularly sleep
Focus Area		Housing
PRLI Fixed ID		50

Homeless Status Code
Select
1 =		Homeless
2 =		Runaway youth
3 =		Neither homeless or a runaway youth
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Homeless Status Code
Question		Where do you usually or regularly sleep
Focus Area		Housing
PRLI Fixed ID		50

Needs Assessment Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

DU203NP-15-D-030491155004985

Background

Participant Centered Data Elements

6

DU203NP-15-D-03049115500498

Previous Virtual Conference- Participant Health Data Elements

bull No Personal Identifiable Information is reported to HUDbull The Health Coverage Code includes identifying (1) if the Participant has

insurance and (2) the organization that provides the insurance

bull Data elements identify if the Participantbull Has a primary care providerbull Had a routine medical exam by a health care provider andbull Received medical services and mental health services

bull Select Substance Abuse Services are also Mental Health Servicesbull The Activities of Daily Living (ADL) Code and the Instrumental Activities

of Daily Living (IADL) Code record the number of activities the Participant cannot perform at the time of assessment

7

DU203NP-15-D-030491155004988

Participant HousingData Elements

DU203NP-15-D-03049115500498

Participant Housing Data Elements ndash List

Data Element Data ElementNeeds Assessment Service Code Chronically Homeless Status Code

Homeless Status Code Weeks Homeless Count

Prior Night Residence Code Returning CitizenEx-Offender Code

Housing Status Code Hard to House Code

Years in Subsidized Housing Number Transportation Assistance Service Code

9

DU203NP-15-D-03049115500498

Participant Housing Data Elements ndash List (continued)

Data Element Data ElementsShelter Placement Service Code Pre-Housing Counseling Service CodeTemporary Housing Placement Service Code Post-Housing Counseling Service Code

Intermediate Housing Service Code Residence Census Tract

Permanent Housing Placement Service Code

Opportunity Area Census Tract

Permanent Housing Placement Date Fair Housing and Civil Rights Assistance Service Code

Independent Living Service Code

10

DU203NP-15-D-03049115500498

Needs Assessment Service Code

11

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS Y

Documented assessment or Individual Services and Training Plan

(ISTP) to determine appropriate housing and support services

bull Must include a document identifying Participantrsquos housing and supportive service needs

bull Reveals the past and current details of Participantrsquos strengths and needs to match Participant to appropriate housing and supportive services

bull Can occur either at initial screening or at time of entry to a housing program and is documented in Participantrsquos case record

DU203NP-15-D-03049115500498

Needs Assessment Service Code

12

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS Y

HUD UpdateInformation related to Budget-based Service Coordinators applies to 202

DU203NP-15-D-03049115500498

Needs Assessment Service Code

13

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS Y

HUD UpdateResponse option of ldquoInformation not collectedrdquo added to responses that include ldquoNArdquo

DU203NP-15-D-03049115500498

Meeting of Service Coordinators ndash John and Kathy

14

Hypothetical Example - Meet Ned ndash Program Participant

bull Resident of Washington DC

bull 28 years oldbull US Army Veteranbull Lacks a fixed regular

adequate living environment

bull Lived on the streets for 10 of the last 12 months

bull Has no disabilitybull Has no criminal record

15

Homeless Status Code

Homeless

Lack a fixed regular adequate night time residencePrimary night time residence isbull Public or private shelter used for

temporary accommodationbull Institution providing temporary

residence for those intended to be institutionalized or

bull Other place not ordinarily used as a regular sleeping accommodation

A Participant under 18 is considered homeless if they left home without permission of family (runaway youth)

16

Not Considered Homeless

A Participant is not considered homeless if they arebull Sleeping in a temporary residence

while away from homebull Imprisoned orbull Detained under an Act of

Congress or State law

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Homeless Status Code

17

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Homeless Status Code

18

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Shelter Placement Service Code

19

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

EMERGENCY SHELTERAny facility with primary purpose of providing a temporary shelter for the homeless and does not require occupants to sign leases or occupancy agreements

Housing and Support Services

Support Supervision Safe Place to Live

Structures

Group Homes Network of HomesClusters of Apartments

DU203NP-15-D-03049115500498

Prior Night Residence Code

20

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Title Prior Night Residence CodeQuestion Where did you sleep before receiving grant servicesFocus Area HousingPRLI Fixed ID 53

DU203NP-15-D-03049115500498

Housing Status Code

21

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Years in Subsidized Housing Number

22

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS Y

Hypothetical Example ndash Ned ndash Additional Details

bull 4 episodes of homelessness in 3 years

bull Lived on streets and shelter

bull Has been alone on the streets 10 months before being admitted to the hospital for the last 35 days

bull Prior to the last 12 months 3 homeless episodes consisting of

bull 5 daysbull 20 daysbull 14 days

23

DU203NP-15-D-03049115500498

Chronically Homeless Status Code

24

Requirements to be considered chronically homeless include

1 Homeless

2 Unaccompanied homeless

3 Disabling condition

4a Continuously homeless for a year or more

OR

4b Four episodes of homelessness in the past 3 years each lasting a minimum of 15 days

5 Meets the conditions for being chronically homeless before being institutionalized for fewer than 90 days

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Ned ndash Chronically Homeless StatusRequirements Supporting Facts Analysis

1 Homeless bull No fixed regular adequate night time residence and sleeps in the streets

Yes

2 Unaccompanied homeless bull Individual or adult or minor head of household who is alone while homeless

Yes

3 Disabling condition bull No disabling condition No

4a Continuously homeless for a year or more

bull Has been homeless for 10 months No

OR

4b Four episodes of homelessness in the past 3 years each lasting a minimum of 15 days

bull Has been homeless four times but one instance was 14 days

No

5 Meets the conditions for being chronically homeless before being institutionalized fewer than 90 days

bull Does not meet the conditions for chronically homeless

No

25

Is Ned chronically homeless No

Weeks Homeless Count

Question How many weeks have you been homeless in the past 12 months

26

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Weeks Homeless Count

27

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

On Street

bull 10 Months x 433 Weeks per month =bull 4333 Weeks

In Hospital

bull 35 days 7 Days per week =bull 5 Weeks

Total

bull 4333 Weeks + 5 Weeks =bull 4833 Weeks which rounds to 48 weeks

DU203NP-15-D-03049115500498

Returning CitizenEx-Offender Code

28

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA N MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Returning CitizenEx-Offender Code

29

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA N MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Hard to House Code

30

Applies to GrantsB-b SC Y JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ N ROSS Y

DU203NP-15-D-03049115500498

Transportation Assistance Service Code

31

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS Y

Transportation Services

Passes or tokens for

public transportation

Rides in service

providersrsquo vehicles

Car pools arranged by

service providers

Assistance to repairs with

personal vehicles

DU203NP-15-D-03049115500498

Independent Living Service Code

32

Disabled or Frail Elderly Participant

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

Disabled for Frail Elderly Participant Services that Enable

Remaining in Home

Assistance with Obtaining Housing

Disabled or Frail Elderly Participant

Examples

Cleaning the home or laundry Paying bills

Shopping Reading mail

Cooking Organizing personal records

Budgeting

Referrals to services or supports to assist Participants with keeping managing and maintaining all aspects of their home other than home-making

DU203NP-15-D-03049115500498

Independent Living Service Code

33

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Independent Living Service Code

34

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

35

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

Retained Housing

Avoided eviction from rental

property

Prevented or resolved a

mortgage default

Obtained a Home Equity Conversion Mortgage (HECM)

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

36

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

37

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Temporary Housing Placement Service Code

38

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Another property

Different unit within the property

Alternative care facility

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

39

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Another property

Different unit within the property

Alternative care facility

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

40

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

41

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Permanent Housing Placement Date

42

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

image1png

DU203NP-15-D-03049115500498

Pre-Housing Counseling and Post-Housing Counseling

43

Pre-Housing Counseling

Includesbull Identifying mortgage assistance

optionsbull Creating a budget that supports

paying for housing andbull Explaining required documents

Excludesbull Bank-sponsored mortgage

seminars open to the public bull A bank guiding the Participant

through the purchasing process and

bull Sweat-equity programs in which Participants use their own and volunteer labor to construct their homes

Post-Housing Counseling

Includesbull Meeting rent requirementsbull Avoiding default and foreclosurebull Managing credit issues andbull Changing a mortgage

DU203NP-15-D-03049115500498

Residence Census Tract

44

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

Census Bureaursquos online tool converts physical addresses to census tract numbers

httpsfactfindercensusgovfacesnavjsfpagessearchresultsxhtmlrefresh=t

DU203NP-15-D-03049115500498

Residence Census Tract (1)

45

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

Step 1 Click the link for the Census Bureaursquos tool to convert addresses to census tract numbers httpsfactfindercensusgovfacesnavjsfpagessearchresultsxhtml

Permanent Housing Placement Date
Select

Title		Permanent Housing Placement Date
Question		What is the date Participant was placed in permanent housing
Focus Area		Housing
PRLI Fixed ID		91

Permanent Housing Placement Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Permanent Housing Placement Service Code
Question		Did the Participant receive assistance with securing permanent housing
Focus Area		Housing
PRLI Fixed ID		90

Permanent Housing Placement Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Permanent Housing Placement Service Code
Question		Did the Participant receive assistance with securing permanent housing
Focus Area		Housing
PRLI Fixed ID		90

Intermediate Housing Status Code
Select
1 =		Avoided eviction from rental property
2 =		Obtained a Home Equity Conversion Mortgage (HECM)
3 =		Prevented or resolved a mortgage default
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Intermediate Housing Status Code
Question		Did you retain your housing and what method did you utilize
Focus Area		Housing
PRLI Fixed ID		54

Intermediate Housing Status Code
Select
1 =		Avoided eviction from rental property
2 =		Obtained a Home Equity Conversion Mortgage (HECM)
3 =		Prevented or resolved a mortgage default
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Intermediate Housing Status Code
Question		Did you retain your housing and what method did you utilize
Focus Area		Housing
PRLI Fixed ID		54

Independent Living Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Independent Living Service Code
Question		Did Participant receive services to enable them to remain in their home
Focus Area		Housing
PRLI Fixed ID		92

Independent Living Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Independent Living Service Code
Question		Did Participant receive services to enable them to remain in their home
Focus Area		Housing
PRLI Fixed ID		92

Hard to House Code
Select
1 =		Head of household has lived in public housing for more than 10 years
2 =		Head of household does not have a high-school diploma or GED
3 =		Three or more minors in the household
4 =		One or more household members has a criminal record
5 =		The head of household is not disabled but one or more other household members is disabled
6 =		The head of household is a single elderly adult who is the primary caregiver for one or more children
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Hard to House Code
Question		Is the Participant a high risk to house
Focus Area		Housing
PRLI Fixed ID		21

Returning CitizenEx-Offender Code
Select
1 =		Individual is currently a subject involved in the CJS
2 =		The individual is not currently subject to any phase of the CJS but has been in the previous 12 months
3 =		The individual is not currently subject to any phase of the CJS and has not been in the previous 12 months
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Returning CitizenEx-Offender Code
Question		Do you have an active criminal record or were you charged with committing a crime in the prior twelve (12) months
Focus Area		Housing
PRLI Fixed ID		22

Returning CitizenEx-Offender Code
Select
1 =		Individual is currently a subject involved in the CJS
2 =		The individual is not currently subject to any phase of the CJS but has been in the previous 12 months
3 =		The individual is not currently subject to any phase of the CJS and has not been in the previous 12 months
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Returning CitizenEx-Offender Code
Question		Do you have an active criminal record or were you charged with committing a crime in the prior twelve (12) months
Focus Area		Housing
PRLI Fixed ID		22

Weeks Homeless Count
Enter
4833

Title		Weeks Homeless Count
Question		How many weeks have you been homeless in the prior twelve (12) months
Focus Area		Housing
PRLI Fixed ID		51

Years in Subsidized Housing Number
Enter
		Number of years
		NA Information not collected

Title		Years in Subsidized Housing Number
Question		How many years did you spend in subsidized housing
Focus Area		Housing
PRLI Fixed ID		17

Housing Status Code
Select
1 =		Identifies as a public housing resident
2 =		Receives a tenant-based rental voucher
3 =		Receives a project-based rental voucher
4 =		Privately subsidized housing
5 =		Unsubsidized (market rate) housing
6 =		Owns a home
7 =		Homeless
8 =		Refused
99=		Does not know NA Information not collected

Title		Housing Status Code
Question		What type of residence do you live in and how is it paid for
Focus Area		Housing
PRLI Fixed ID		36

Prior Night Residence Code
Select
1 =		Emergency shelter including hotelmotel voucher
2 =		Foster care home or foster care group home
3 =		Hospital or other residential non-psychiatric medical facility
4 =		Hotel or motel paid for without emergency shelter voucher
5 =		Jail prison or juvenile detention facility
6 =		Long-term care facility or nursing home
7 =		Owned by individual no ongoing housing subsidy
8 =		Owned by individual with ongoing housing subsidy
9 =		Permanent housing for formerly homeless persons
10 =		Place not meant for habitation
11 =		Psychiatric hospital or other psychiatric facility
12 =		Rental by individual no ongoing housing subsidy
13 =		Rental by individual with ongoing housing subsidy
14 =		Safe Haven
15 =		Staying or living in a family memberrsquos room apartment or house
16 =		Staying or living in a friendrsquos room apartment or house
17 =		Substance abuse treatment facility or detox center
18 =		Transitional housing for homeless persons (including homeless youth)
88 =		Individual refused
99 =		Individual does not know NA

Homeless Status Code
Select
1 =		Homeless
2 =		Runaway youth
3 =		Neither homeless or a runaway youth
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Homeless Status Code
Question		Where do you usually or regularly sleep
Focus Area		Housing
PRLI Fixed ID		50

Homeless Status Code
Select
1 =		Homeless
2 =		Runaway youth
3 =		Neither homeless or a runaway youth
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Homeless Status Code
Question		Where do you usually or regularly sleep
Focus Area		Housing
PRLI Fixed ID		50

Needs Assessment Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Participant Centered Data Elements

6

DU203NP-15-D-03049115500498

Previous Virtual Conference- Participant Health Data Elements

bull No Personal Identifiable Information is reported to HUDbull The Health Coverage Code includes identifying (1) if the Participant has

insurance and (2) the organization that provides the insurance

bull Data elements identify if the Participantbull Has a primary care providerbull Had a routine medical exam by a health care provider andbull Received medical services and mental health services

bull Select Substance Abuse Services are also Mental Health Servicesbull The Activities of Daily Living (ADL) Code and the Instrumental Activities

of Daily Living (IADL) Code record the number of activities the Participant cannot perform at the time of assessment

7

DU203NP-15-D-030491155004988

Participant HousingData Elements

DU203NP-15-D-03049115500498

Participant Housing Data Elements ndash List

Data Element Data ElementNeeds Assessment Service Code Chronically Homeless Status Code

Homeless Status Code Weeks Homeless Count

Prior Night Residence Code Returning CitizenEx-Offender Code

Housing Status Code Hard to House Code

Years in Subsidized Housing Number Transportation Assistance Service Code

9

DU203NP-15-D-03049115500498

Participant Housing Data Elements ndash List (continued)

Data Element Data ElementsShelter Placement Service Code Pre-Housing Counseling Service CodeTemporary Housing Placement Service Code Post-Housing Counseling Service Code

Intermediate Housing Service Code Residence Census Tract

Permanent Housing Placement Service Code

Opportunity Area Census Tract

Permanent Housing Placement Date Fair Housing and Civil Rights Assistance Service Code

Independent Living Service Code

10

DU203NP-15-D-03049115500498

Needs Assessment Service Code

11

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS Y

Documented assessment or Individual Services and Training Plan

(ISTP) to determine appropriate housing and support services

bull Must include a document identifying Participantrsquos housing and supportive service needs

bull Reveals the past and current details of Participantrsquos strengths and needs to match Participant to appropriate housing and supportive services

bull Can occur either at initial screening or at time of entry to a housing program and is documented in Participantrsquos case record

DU203NP-15-D-03049115500498

Needs Assessment Service Code

12

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS Y

HUD UpdateInformation related to Budget-based Service Coordinators applies to 202

DU203NP-15-D-03049115500498

Needs Assessment Service Code

13

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS Y

HUD UpdateResponse option of ldquoInformation not collectedrdquo added to responses that include ldquoNArdquo

DU203NP-15-D-03049115500498

Meeting of Service Coordinators ndash John and Kathy

14

Hypothetical Example - Meet Ned ndash Program Participant

bull Resident of Washington DC

bull 28 years oldbull US Army Veteranbull Lacks a fixed regular

adequate living environment

bull Lived on the streets for 10 of the last 12 months

bull Has no disabilitybull Has no criminal record

15

Homeless Status Code

Homeless

Lack a fixed regular adequate night time residencePrimary night time residence isbull Public or private shelter used for

temporary accommodationbull Institution providing temporary

residence for those intended to be institutionalized or

bull Other place not ordinarily used as a regular sleeping accommodation

A Participant under 18 is considered homeless if they left home without permission of family (runaway youth)

16

Not Considered Homeless

A Participant is not considered homeless if they arebull Sleeping in a temporary residence

while away from homebull Imprisoned orbull Detained under an Act of

Congress or State law

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Homeless Status Code

17

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Homeless Status Code

18

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Shelter Placement Service Code

19

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

EMERGENCY SHELTERAny facility with primary purpose of providing a temporary shelter for the homeless and does not require occupants to sign leases or occupancy agreements

Housing and Support Services

Support Supervision Safe Place to Live

Structures

Group Homes Network of HomesClusters of Apartments

DU203NP-15-D-03049115500498

Prior Night Residence Code

20

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Title Prior Night Residence CodeQuestion Where did you sleep before receiving grant servicesFocus Area HousingPRLI Fixed ID 53

DU203NP-15-D-03049115500498

Housing Status Code

21

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Years in Subsidized Housing Number

22

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS Y

Hypothetical Example ndash Ned ndash Additional Details

bull 4 episodes of homelessness in 3 years

bull Lived on streets and shelter

bull Has been alone on the streets 10 months before being admitted to the hospital for the last 35 days

bull Prior to the last 12 months 3 homeless episodes consisting of

bull 5 daysbull 20 daysbull 14 days

23

DU203NP-15-D-03049115500498

Chronically Homeless Status Code

24

Requirements to be considered chronically homeless include

1 Homeless

2 Unaccompanied homeless

3 Disabling condition

4a Continuously homeless for a year or more

OR

4b Four episodes of homelessness in the past 3 years each lasting a minimum of 15 days

5 Meets the conditions for being chronically homeless before being institutionalized for fewer than 90 days

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Ned ndash Chronically Homeless StatusRequirements Supporting Facts Analysis

1 Homeless bull No fixed regular adequate night time residence and sleeps in the streets

Yes

2 Unaccompanied homeless bull Individual or adult or minor head of household who is alone while homeless

Yes

3 Disabling condition bull No disabling condition No

4a Continuously homeless for a year or more

bull Has been homeless for 10 months No

OR

4b Four episodes of homelessness in the past 3 years each lasting a minimum of 15 days

bull Has been homeless four times but one instance was 14 days

No

5 Meets the conditions for being chronically homeless before being institutionalized fewer than 90 days

bull Does not meet the conditions for chronically homeless

No

25

Is Ned chronically homeless No

Weeks Homeless Count

Question How many weeks have you been homeless in the past 12 months

26

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Weeks Homeless Count

27

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

On Street

bull 10 Months x 433 Weeks per month =bull 4333 Weeks

In Hospital

bull 35 days 7 Days per week =bull 5 Weeks

Total

bull 4333 Weeks + 5 Weeks =bull 4833 Weeks which rounds to 48 weeks

DU203NP-15-D-03049115500498

Returning CitizenEx-Offender Code

28

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA N MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Returning CitizenEx-Offender Code

29

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA N MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Hard to House Code

30

Applies to GrantsB-b SC Y JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ N ROSS Y

DU203NP-15-D-03049115500498

Transportation Assistance Service Code

31

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS Y

Transportation Services

Passes or tokens for

public transportation

Rides in service

providersrsquo vehicles

Car pools arranged by

service providers

Assistance to repairs with

personal vehicles

DU203NP-15-D-03049115500498

Independent Living Service Code

32

Disabled or Frail Elderly Participant

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

Disabled for Frail Elderly Participant Services that Enable

Remaining in Home

Assistance with Obtaining Housing

Disabled or Frail Elderly Participant

Examples

Cleaning the home or laundry Paying bills

Shopping Reading mail

Cooking Organizing personal records

Budgeting

Referrals to services or supports to assist Participants with keeping managing and maintaining all aspects of their home other than home-making

DU203NP-15-D-03049115500498

Independent Living Service Code

33

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Independent Living Service Code

34

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

35

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

Retained Housing

Avoided eviction from rental

property

Prevented or resolved a

mortgage default

Obtained a Home Equity Conversion Mortgage (HECM)

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

36

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

37

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Temporary Housing Placement Service Code

38

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Another property

Different unit within the property

Alternative care facility

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

39

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Another property

Different unit within the property

Alternative care facility

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

40

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

41

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Permanent Housing Placement Date

42

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

image1png

DU203NP-15-D-03049115500498

Pre-Housing Counseling and Post-Housing Counseling

43

Pre-Housing Counseling

Includesbull Identifying mortgage assistance

optionsbull Creating a budget that supports

paying for housing andbull Explaining required documents

Excludesbull Bank-sponsored mortgage

seminars open to the public bull A bank guiding the Participant

through the purchasing process and

bull Sweat-equity programs in which Participants use their own and volunteer labor to construct their homes

Post-Housing Counseling

Includesbull Meeting rent requirementsbull Avoiding default and foreclosurebull Managing credit issues andbull Changing a mortgage

DU203NP-15-D-03049115500498

Residence Census Tract

44

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

Census Bureaursquos online tool converts physical addresses to census tract numbers

httpsfactfindercensusgovfacesnavjsfpagessearchresultsxhtmlrefresh=t

DU203NP-15-D-03049115500498

Residence Census Tract (1)

45

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

Step 1 Click the link for the Census Bureaursquos tool to convert addresses to census tract numbers httpsfactfindercensusgovfacesnavjsfpagessearchresultsxhtml

Permanent Housing Placement Date
Select

Title		Permanent Housing Placement Date
Question		What is the date Participant was placed in permanent housing
Focus Area		Housing
PRLI Fixed ID		91

Permanent Housing Placement Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Permanent Housing Placement Service Code
Question		Did the Participant receive assistance with securing permanent housing
Focus Area		Housing
PRLI Fixed ID		90

Permanent Housing Placement Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Permanent Housing Placement Service Code
Question		Did the Participant receive assistance with securing permanent housing
Focus Area		Housing
PRLI Fixed ID		90

Intermediate Housing Status Code
Select
1 =		Avoided eviction from rental property
2 =		Obtained a Home Equity Conversion Mortgage (HECM)
3 =		Prevented or resolved a mortgage default
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Intermediate Housing Status Code
Question		Did you retain your housing and what method did you utilize
Focus Area		Housing
PRLI Fixed ID		54

Intermediate Housing Status Code
Select
1 =		Avoided eviction from rental property
2 =		Obtained a Home Equity Conversion Mortgage (HECM)
3 =		Prevented or resolved a mortgage default
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Intermediate Housing Status Code
Question		Did you retain your housing and what method did you utilize
Focus Area		Housing
PRLI Fixed ID		54

Independent Living Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Independent Living Service Code
Question		Did Participant receive services to enable them to remain in their home
Focus Area		Housing
PRLI Fixed ID		92

Independent Living Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Independent Living Service Code
Question		Did Participant receive services to enable them to remain in their home
Focus Area		Housing
PRLI Fixed ID		92

Hard to House Code
Select
1 =		Head of household has lived in public housing for more than 10 years
2 =		Head of household does not have a high-school diploma or GED
3 =		Three or more minors in the household
4 =		One or more household members has a criminal record
5 =		The head of household is not disabled but one or more other household members is disabled
6 =		The head of household is a single elderly adult who is the primary caregiver for one or more children
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Hard to House Code
Question		Is the Participant a high risk to house
Focus Area		Housing
PRLI Fixed ID		21

Returning CitizenEx-Offender Code
Select
1 =		Individual is currently a subject involved in the CJS
2 =		The individual is not currently subject to any phase of the CJS but has been in the previous 12 months
3 =		The individual is not currently subject to any phase of the CJS and has not been in the previous 12 months
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Returning CitizenEx-Offender Code
Question		Do you have an active criminal record or were you charged with committing a crime in the prior twelve (12) months
Focus Area		Housing
PRLI Fixed ID		22

Returning CitizenEx-Offender Code
Select
1 =		Individual is currently a subject involved in the CJS
2 =		The individual is not currently subject to any phase of the CJS but has been in the previous 12 months
3 =		The individual is not currently subject to any phase of the CJS and has not been in the previous 12 months
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Returning CitizenEx-Offender Code
Question		Do you have an active criminal record or were you charged with committing a crime in the prior twelve (12) months
Focus Area		Housing
PRLI Fixed ID		22

Weeks Homeless Count
Enter
4833

Title		Weeks Homeless Count
Question		How many weeks have you been homeless in the prior twelve (12) months
Focus Area		Housing
PRLI Fixed ID		51

Years in Subsidized Housing Number
Enter
		Number of years
		NA Information not collected

Title		Years in Subsidized Housing Number
Question		How many years did you spend in subsidized housing
Focus Area		Housing
PRLI Fixed ID		17

Housing Status Code
Select
1 =		Identifies as a public housing resident
2 =		Receives a tenant-based rental voucher
3 =		Receives a project-based rental voucher
4 =		Privately subsidized housing
5 =		Unsubsidized (market rate) housing
6 =		Owns a home
7 =		Homeless
8 =		Refused
99=		Does not know NA Information not collected

Title		Housing Status Code
Question		What type of residence do you live in and how is it paid for
Focus Area		Housing
PRLI Fixed ID		36

Prior Night Residence Code
Select
1 =		Emergency shelter including hotelmotel voucher
2 =		Foster care home or foster care group home
3 =		Hospital or other residential non-psychiatric medical facility
4 =		Hotel or motel paid for without emergency shelter voucher
5 =		Jail prison or juvenile detention facility
6 =		Long-term care facility or nursing home
7 =		Owned by individual no ongoing housing subsidy
8 =		Owned by individual with ongoing housing subsidy
9 =		Permanent housing for formerly homeless persons
10 =		Place not meant for habitation
11 =		Psychiatric hospital or other psychiatric facility
12 =		Rental by individual no ongoing housing subsidy
13 =		Rental by individual with ongoing housing subsidy
14 =		Safe Haven
15 =		Staying or living in a family memberrsquos room apartment or house
16 =		Staying or living in a friendrsquos room apartment or house
17 =		Substance abuse treatment facility or detox center
18 =		Transitional housing for homeless persons (including homeless youth)
88 =		Individual refused
99 =		Individual does not know NA

Homeless Status Code
Select
1 =		Homeless
2 =		Runaway youth
3 =		Neither homeless or a runaway youth
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Homeless Status Code
Question		Where do you usually or regularly sleep
Focus Area		Housing
PRLI Fixed ID		50

Homeless Status Code
Select
1 =		Homeless
2 =		Runaway youth
3 =		Neither homeless or a runaway youth
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Homeless Status Code
Question		Where do you usually or regularly sleep
Focus Area		Housing
PRLI Fixed ID		50

Needs Assessment Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

DU203NP-15-D-03049115500498

Previous Virtual Conference- Participant Health Data Elements

bull No Personal Identifiable Information is reported to HUDbull The Health Coverage Code includes identifying (1) if the Participant has

insurance and (2) the organization that provides the insurance

bull Data elements identify if the Participantbull Has a primary care providerbull Had a routine medical exam by a health care provider andbull Received medical services and mental health services

bull Select Substance Abuse Services are also Mental Health Servicesbull The Activities of Daily Living (ADL) Code and the Instrumental Activities

of Daily Living (IADL) Code record the number of activities the Participant cannot perform at the time of assessment

7

DU203NP-15-D-030491155004988

Participant HousingData Elements

DU203NP-15-D-03049115500498

Participant Housing Data Elements ndash List

Data Element Data ElementNeeds Assessment Service Code Chronically Homeless Status Code

Homeless Status Code Weeks Homeless Count

Prior Night Residence Code Returning CitizenEx-Offender Code

Housing Status Code Hard to House Code

Years in Subsidized Housing Number Transportation Assistance Service Code

9

DU203NP-15-D-03049115500498

Participant Housing Data Elements ndash List (continued)

Data Element Data ElementsShelter Placement Service Code Pre-Housing Counseling Service CodeTemporary Housing Placement Service Code Post-Housing Counseling Service Code

Intermediate Housing Service Code Residence Census Tract

Permanent Housing Placement Service Code

Opportunity Area Census Tract

Permanent Housing Placement Date Fair Housing and Civil Rights Assistance Service Code

Independent Living Service Code

10

DU203NP-15-D-03049115500498

Needs Assessment Service Code

11

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS Y

Documented assessment or Individual Services and Training Plan

(ISTP) to determine appropriate housing and support services

bull Must include a document identifying Participantrsquos housing and supportive service needs

bull Reveals the past and current details of Participantrsquos strengths and needs to match Participant to appropriate housing and supportive services

bull Can occur either at initial screening or at time of entry to a housing program and is documented in Participantrsquos case record

DU203NP-15-D-03049115500498

Needs Assessment Service Code

12

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS Y

HUD UpdateInformation related to Budget-based Service Coordinators applies to 202

DU203NP-15-D-03049115500498

Needs Assessment Service Code

13

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS Y

HUD UpdateResponse option of ldquoInformation not collectedrdquo added to responses that include ldquoNArdquo

DU203NP-15-D-03049115500498

Meeting of Service Coordinators ndash John and Kathy

14

Hypothetical Example - Meet Ned ndash Program Participant

bull Resident of Washington DC

bull 28 years oldbull US Army Veteranbull Lacks a fixed regular

adequate living environment

bull Lived on the streets for 10 of the last 12 months

bull Has no disabilitybull Has no criminal record

15

Homeless Status Code

Homeless

Lack a fixed regular adequate night time residencePrimary night time residence isbull Public or private shelter used for

temporary accommodationbull Institution providing temporary

residence for those intended to be institutionalized or

bull Other place not ordinarily used as a regular sleeping accommodation

A Participant under 18 is considered homeless if they left home without permission of family (runaway youth)

16

Not Considered Homeless

A Participant is not considered homeless if they arebull Sleeping in a temporary residence

while away from homebull Imprisoned orbull Detained under an Act of

Congress or State law

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Homeless Status Code

17

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Homeless Status Code

18

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Shelter Placement Service Code

19

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

EMERGENCY SHELTERAny facility with primary purpose of providing a temporary shelter for the homeless and does not require occupants to sign leases or occupancy agreements

Housing and Support Services

Support Supervision Safe Place to Live

Structures

Group Homes Network of HomesClusters of Apartments

DU203NP-15-D-03049115500498

Prior Night Residence Code

20

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Title Prior Night Residence CodeQuestion Where did you sleep before receiving grant servicesFocus Area HousingPRLI Fixed ID 53

DU203NP-15-D-03049115500498

Housing Status Code

21

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Years in Subsidized Housing Number

22

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS Y

Hypothetical Example ndash Ned ndash Additional Details

bull 4 episodes of homelessness in 3 years

bull Lived on streets and shelter

bull Has been alone on the streets 10 months before being admitted to the hospital for the last 35 days

bull Prior to the last 12 months 3 homeless episodes consisting of

bull 5 daysbull 20 daysbull 14 days

23

DU203NP-15-D-03049115500498

Chronically Homeless Status Code

24

Requirements to be considered chronically homeless include

1 Homeless

2 Unaccompanied homeless

3 Disabling condition

4a Continuously homeless for a year or more

OR

4b Four episodes of homelessness in the past 3 years each lasting a minimum of 15 days

5 Meets the conditions for being chronically homeless before being institutionalized for fewer than 90 days

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Ned ndash Chronically Homeless StatusRequirements Supporting Facts Analysis

1 Homeless bull No fixed regular adequate night time residence and sleeps in the streets

Yes

2 Unaccompanied homeless bull Individual or adult or minor head of household who is alone while homeless

Yes

3 Disabling condition bull No disabling condition No

4a Continuously homeless for a year or more

bull Has been homeless for 10 months No

OR

4b Four episodes of homelessness in the past 3 years each lasting a minimum of 15 days

bull Has been homeless four times but one instance was 14 days

No

5 Meets the conditions for being chronically homeless before being institutionalized fewer than 90 days

bull Does not meet the conditions for chronically homeless

No

25

Is Ned chronically homeless No

Weeks Homeless Count

Question How many weeks have you been homeless in the past 12 months

26

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Weeks Homeless Count

27

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

On Street

bull 10 Months x 433 Weeks per month =bull 4333 Weeks

In Hospital

bull 35 days 7 Days per week =bull 5 Weeks

Total

bull 4333 Weeks + 5 Weeks =bull 4833 Weeks which rounds to 48 weeks

DU203NP-15-D-03049115500498

Returning CitizenEx-Offender Code

28

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA N MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Returning CitizenEx-Offender Code

29

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA N MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Hard to House Code

30

Applies to GrantsB-b SC Y JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ N ROSS Y

DU203NP-15-D-03049115500498

Transportation Assistance Service Code

31

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS Y

Transportation Services

Passes or tokens for

public transportation

Rides in service

providersrsquo vehicles

Car pools arranged by

service providers

Assistance to repairs with

personal vehicles

DU203NP-15-D-03049115500498

Independent Living Service Code

32

Disabled or Frail Elderly Participant

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

Disabled for Frail Elderly Participant Services that Enable

Remaining in Home

Assistance with Obtaining Housing

Disabled or Frail Elderly Participant

Examples

Cleaning the home or laundry Paying bills

Shopping Reading mail

Cooking Organizing personal records

Budgeting

Referrals to services or supports to assist Participants with keeping managing and maintaining all aspects of their home other than home-making

DU203NP-15-D-03049115500498

Independent Living Service Code

33

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Independent Living Service Code

34

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

35

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

Retained Housing

Avoided eviction from rental

property

Prevented or resolved a

mortgage default

Obtained a Home Equity Conversion Mortgage (HECM)

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

36

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

37

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Temporary Housing Placement Service Code

38

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Another property

Different unit within the property

Alternative care facility

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

39

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Another property

Different unit within the property

Alternative care facility

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

40

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

41

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Permanent Housing Placement Date

42

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

image1png

DU203NP-15-D-03049115500498

Pre-Housing Counseling and Post-Housing Counseling

43

Pre-Housing Counseling

Includesbull Identifying mortgage assistance

optionsbull Creating a budget that supports

paying for housing andbull Explaining required documents

Excludesbull Bank-sponsored mortgage

seminars open to the public bull A bank guiding the Participant

through the purchasing process and

bull Sweat-equity programs in which Participants use their own and volunteer labor to construct their homes

Post-Housing Counseling

Includesbull Meeting rent requirementsbull Avoiding default and foreclosurebull Managing credit issues andbull Changing a mortgage

DU203NP-15-D-03049115500498

Residence Census Tract

44

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

Census Bureaursquos online tool converts physical addresses to census tract numbers

httpsfactfindercensusgovfacesnavjsfpagessearchresultsxhtmlrefresh=t

DU203NP-15-D-03049115500498

Residence Census Tract (1)

45

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

Step 1 Click the link for the Census Bureaursquos tool to convert addresses to census tract numbers httpsfactfindercensusgovfacesnavjsfpagessearchresultsxhtml

Permanent Housing Placement Date
Select

Title		Permanent Housing Placement Date
Question		What is the date Participant was placed in permanent housing
Focus Area		Housing
PRLI Fixed ID		91

Permanent Housing Placement Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Permanent Housing Placement Service Code
Question		Did the Participant receive assistance with securing permanent housing
Focus Area		Housing
PRLI Fixed ID		90

Permanent Housing Placement Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Permanent Housing Placement Service Code
Question		Did the Participant receive assistance with securing permanent housing
Focus Area		Housing
PRLI Fixed ID		90

Intermediate Housing Status Code
Select
1 =		Avoided eviction from rental property
2 =		Obtained a Home Equity Conversion Mortgage (HECM)
3 =		Prevented or resolved a mortgage default
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Intermediate Housing Status Code
Question		Did you retain your housing and what method did you utilize
Focus Area		Housing
PRLI Fixed ID		54

Intermediate Housing Status Code
Select
1 =		Avoided eviction from rental property
2 =		Obtained a Home Equity Conversion Mortgage (HECM)
3 =		Prevented or resolved a mortgage default
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Intermediate Housing Status Code
Question		Did you retain your housing and what method did you utilize
Focus Area		Housing
PRLI Fixed ID		54

Independent Living Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Independent Living Service Code
Question		Did Participant receive services to enable them to remain in their home
Focus Area		Housing
PRLI Fixed ID		92

Independent Living Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Independent Living Service Code
Question		Did Participant receive services to enable them to remain in their home
Focus Area		Housing
PRLI Fixed ID		92

Hard to House Code
Select
1 =		Head of household has lived in public housing for more than 10 years
2 =		Head of household does not have a high-school diploma or GED
3 =		Three or more minors in the household
4 =		One or more household members has a criminal record
5 =		The head of household is not disabled but one or more other household members is disabled
6 =		The head of household is a single elderly adult who is the primary caregiver for one or more children
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Hard to House Code
Question		Is the Participant a high risk to house
Focus Area		Housing
PRLI Fixed ID		21

Returning CitizenEx-Offender Code
Select
1 =		Individual is currently a subject involved in the CJS
2 =		The individual is not currently subject to any phase of the CJS but has been in the previous 12 months
3 =		The individual is not currently subject to any phase of the CJS and has not been in the previous 12 months
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Returning CitizenEx-Offender Code
Question		Do you have an active criminal record or were you charged with committing a crime in the prior twelve (12) months
Focus Area		Housing
PRLI Fixed ID		22

Returning CitizenEx-Offender Code
Select
1 =		Individual is currently a subject involved in the CJS
2 =		The individual is not currently subject to any phase of the CJS but has been in the previous 12 months
3 =		The individual is not currently subject to any phase of the CJS and has not been in the previous 12 months
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Returning CitizenEx-Offender Code
Question		Do you have an active criminal record or were you charged with committing a crime in the prior twelve (12) months
Focus Area		Housing
PRLI Fixed ID		22

Weeks Homeless Count
Enter
4833

Title		Weeks Homeless Count
Question		How many weeks have you been homeless in the prior twelve (12) months
Focus Area		Housing
PRLI Fixed ID		51

Years in Subsidized Housing Number
Enter
		Number of years
		NA Information not collected

Title		Years in Subsidized Housing Number
Question		How many years did you spend in subsidized housing
Focus Area		Housing
PRLI Fixed ID		17

Housing Status Code
Select
1 =		Identifies as a public housing resident
2 =		Receives a tenant-based rental voucher
3 =		Receives a project-based rental voucher
4 =		Privately subsidized housing
5 =		Unsubsidized (market rate) housing
6 =		Owns a home
7 =		Homeless
8 =		Refused
99=		Does not know NA Information not collected

Title		Housing Status Code
Question		What type of residence do you live in and how is it paid for
Focus Area		Housing
PRLI Fixed ID		36

Prior Night Residence Code
Select
1 =		Emergency shelter including hotelmotel voucher
2 =		Foster care home or foster care group home
3 =		Hospital or other residential non-psychiatric medical facility
4 =		Hotel or motel paid for without emergency shelter voucher
5 =		Jail prison or juvenile detention facility
6 =		Long-term care facility or nursing home
7 =		Owned by individual no ongoing housing subsidy
8 =		Owned by individual with ongoing housing subsidy
9 =		Permanent housing for formerly homeless persons
10 =		Place not meant for habitation
11 =		Psychiatric hospital or other psychiatric facility
12 =		Rental by individual no ongoing housing subsidy
13 =		Rental by individual with ongoing housing subsidy
14 =		Safe Haven
15 =		Staying or living in a family memberrsquos room apartment or house
16 =		Staying or living in a friendrsquos room apartment or house
17 =		Substance abuse treatment facility or detox center
18 =		Transitional housing for homeless persons (including homeless youth)
88 =		Individual refused
99 =		Individual does not know NA

Homeless Status Code
Select
1 =		Homeless
2 =		Runaway youth
3 =		Neither homeless or a runaway youth
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Homeless Status Code
Question		Where do you usually or regularly sleep
Focus Area		Housing
PRLI Fixed ID		50

Homeless Status Code
Select
1 =		Homeless
2 =		Runaway youth
3 =		Neither homeless or a runaway youth
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Homeless Status Code
Question		Where do you usually or regularly sleep
Focus Area		Housing
PRLI Fixed ID		50

Needs Assessment Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

DU203NP-15-D-030491155004988

Participant HousingData Elements

DU203NP-15-D-03049115500498

Participant Housing Data Elements ndash List

Data Element Data ElementNeeds Assessment Service Code Chronically Homeless Status Code

Homeless Status Code Weeks Homeless Count

Prior Night Residence Code Returning CitizenEx-Offender Code

Housing Status Code Hard to House Code

Years in Subsidized Housing Number Transportation Assistance Service Code

9

DU203NP-15-D-03049115500498

Participant Housing Data Elements ndash List (continued)

Data Element Data ElementsShelter Placement Service Code Pre-Housing Counseling Service CodeTemporary Housing Placement Service Code Post-Housing Counseling Service Code

Intermediate Housing Service Code Residence Census Tract

Permanent Housing Placement Service Code

Opportunity Area Census Tract

Permanent Housing Placement Date Fair Housing and Civil Rights Assistance Service Code

Independent Living Service Code

10

DU203NP-15-D-03049115500498

Needs Assessment Service Code

11

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS Y

Documented assessment or Individual Services and Training Plan

(ISTP) to determine appropriate housing and support services

bull Must include a document identifying Participantrsquos housing and supportive service needs

bull Reveals the past and current details of Participantrsquos strengths and needs to match Participant to appropriate housing and supportive services

bull Can occur either at initial screening or at time of entry to a housing program and is documented in Participantrsquos case record

DU203NP-15-D-03049115500498

Needs Assessment Service Code

12

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS Y

HUD UpdateInformation related to Budget-based Service Coordinators applies to 202

DU203NP-15-D-03049115500498

Needs Assessment Service Code

13

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS Y

HUD UpdateResponse option of ldquoInformation not collectedrdquo added to responses that include ldquoNArdquo

DU203NP-15-D-03049115500498

Meeting of Service Coordinators ndash John and Kathy

14

Hypothetical Example - Meet Ned ndash Program Participant

bull Resident of Washington DC

bull 28 years oldbull US Army Veteranbull Lacks a fixed regular

adequate living environment

bull Lived on the streets for 10 of the last 12 months

bull Has no disabilitybull Has no criminal record

15

Homeless Status Code

Homeless

Lack a fixed regular adequate night time residencePrimary night time residence isbull Public or private shelter used for

temporary accommodationbull Institution providing temporary

residence for those intended to be institutionalized or

bull Other place not ordinarily used as a regular sleeping accommodation

A Participant under 18 is considered homeless if they left home without permission of family (runaway youth)

16

Not Considered Homeless

A Participant is not considered homeless if they arebull Sleeping in a temporary residence

while away from homebull Imprisoned orbull Detained under an Act of

Congress or State law

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Homeless Status Code

17

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Homeless Status Code

18

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Shelter Placement Service Code

19

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

EMERGENCY SHELTERAny facility with primary purpose of providing a temporary shelter for the homeless and does not require occupants to sign leases or occupancy agreements

Housing and Support Services

Support Supervision Safe Place to Live

Structures

Group Homes Network of HomesClusters of Apartments

DU203NP-15-D-03049115500498

Prior Night Residence Code

20

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Title Prior Night Residence CodeQuestion Where did you sleep before receiving grant servicesFocus Area HousingPRLI Fixed ID 53

DU203NP-15-D-03049115500498

Housing Status Code

21

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Years in Subsidized Housing Number

22

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS Y

Hypothetical Example ndash Ned ndash Additional Details

bull 4 episodes of homelessness in 3 years

bull Lived on streets and shelter

bull Has been alone on the streets 10 months before being admitted to the hospital for the last 35 days

bull Prior to the last 12 months 3 homeless episodes consisting of

bull 5 daysbull 20 daysbull 14 days

23

DU203NP-15-D-03049115500498

Chronically Homeless Status Code

24

Requirements to be considered chronically homeless include

1 Homeless

2 Unaccompanied homeless

3 Disabling condition

4a Continuously homeless for a year or more

OR

4b Four episodes of homelessness in the past 3 years each lasting a minimum of 15 days

5 Meets the conditions for being chronically homeless before being institutionalized for fewer than 90 days

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Ned ndash Chronically Homeless StatusRequirements Supporting Facts Analysis

1 Homeless bull No fixed regular adequate night time residence and sleeps in the streets

Yes

2 Unaccompanied homeless bull Individual or adult or minor head of household who is alone while homeless

Yes

3 Disabling condition bull No disabling condition No

4a Continuously homeless for a year or more

bull Has been homeless for 10 months No

OR

4b Four episodes of homelessness in the past 3 years each lasting a minimum of 15 days

bull Has been homeless four times but one instance was 14 days

No

5 Meets the conditions for being chronically homeless before being institutionalized fewer than 90 days

bull Does not meet the conditions for chronically homeless

No

25

Is Ned chronically homeless No

Weeks Homeless Count

Question How many weeks have you been homeless in the past 12 months

26

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Weeks Homeless Count

27

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

On Street

bull 10 Months x 433 Weeks per month =bull 4333 Weeks

In Hospital

bull 35 days 7 Days per week =bull 5 Weeks

Total

bull 4333 Weeks + 5 Weeks =bull 4833 Weeks which rounds to 48 weeks

DU203NP-15-D-03049115500498

Returning CitizenEx-Offender Code

28

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA N MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Returning CitizenEx-Offender Code

29

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA N MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Hard to House Code

30

Applies to GrantsB-b SC Y JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ N ROSS Y

DU203NP-15-D-03049115500498

Transportation Assistance Service Code

31

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS Y

Transportation Services

Passes or tokens for

public transportation

Rides in service

providersrsquo vehicles

Car pools arranged by

service providers

Assistance to repairs with

personal vehicles

DU203NP-15-D-03049115500498

Independent Living Service Code

32

Disabled or Frail Elderly Participant

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

Disabled for Frail Elderly Participant Services that Enable

Remaining in Home

Assistance with Obtaining Housing

Disabled or Frail Elderly Participant

Examples

Cleaning the home or laundry Paying bills

Shopping Reading mail

Cooking Organizing personal records

Budgeting

Referrals to services or supports to assist Participants with keeping managing and maintaining all aspects of their home other than home-making

DU203NP-15-D-03049115500498

Independent Living Service Code

33

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Independent Living Service Code

34

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

35

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

Retained Housing

Avoided eviction from rental

property

Prevented or resolved a

mortgage default

Obtained a Home Equity Conversion Mortgage (HECM)

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

36

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

37

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Temporary Housing Placement Service Code

38

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Another property

Different unit within the property

Alternative care facility

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

39

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Another property

Different unit within the property

Alternative care facility

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

40

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

41

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Permanent Housing Placement Date

42

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

image1png

DU203NP-15-D-03049115500498

Pre-Housing Counseling and Post-Housing Counseling

43

Pre-Housing Counseling

Includesbull Identifying mortgage assistance

optionsbull Creating a budget that supports

paying for housing andbull Explaining required documents

Excludesbull Bank-sponsored mortgage

seminars open to the public bull A bank guiding the Participant

through the purchasing process and

bull Sweat-equity programs in which Participants use their own and volunteer labor to construct their homes

Post-Housing Counseling

Includesbull Meeting rent requirementsbull Avoiding default and foreclosurebull Managing credit issues andbull Changing a mortgage

DU203NP-15-D-03049115500498

Residence Census Tract

44

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

Census Bureaursquos online tool converts physical addresses to census tract numbers

httpsfactfindercensusgovfacesnavjsfpagessearchresultsxhtmlrefresh=t

DU203NP-15-D-03049115500498

Residence Census Tract (1)

45

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

Step 1 Click the link for the Census Bureaursquos tool to convert addresses to census tract numbers httpsfactfindercensusgovfacesnavjsfpagessearchresultsxhtml

Permanent Housing Placement Date
Select

Title		Permanent Housing Placement Date
Question		What is the date Participant was placed in permanent housing
Focus Area		Housing
PRLI Fixed ID		91

Permanent Housing Placement Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Permanent Housing Placement Service Code
Question		Did the Participant receive assistance with securing permanent housing
Focus Area		Housing
PRLI Fixed ID		90

Permanent Housing Placement Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Permanent Housing Placement Service Code
Question		Did the Participant receive assistance with securing permanent housing
Focus Area		Housing
PRLI Fixed ID		90

Intermediate Housing Status Code
Select
1 =		Avoided eviction from rental property
2 =		Obtained a Home Equity Conversion Mortgage (HECM)
3 =		Prevented or resolved a mortgage default
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Intermediate Housing Status Code
Question		Did you retain your housing and what method did you utilize
Focus Area		Housing
PRLI Fixed ID		54

Intermediate Housing Status Code
Select
1 =		Avoided eviction from rental property
2 =		Obtained a Home Equity Conversion Mortgage (HECM)
3 =		Prevented or resolved a mortgage default
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Intermediate Housing Status Code
Question		Did you retain your housing and what method did you utilize
Focus Area		Housing
PRLI Fixed ID		54

Independent Living Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Independent Living Service Code
Question		Did Participant receive services to enable them to remain in their home
Focus Area		Housing
PRLI Fixed ID		92

Independent Living Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Independent Living Service Code
Question		Did Participant receive services to enable them to remain in their home
Focus Area		Housing
PRLI Fixed ID		92

Hard to House Code
Select
1 =		Head of household has lived in public housing for more than 10 years
2 =		Head of household does not have a high-school diploma or GED
3 =		Three or more minors in the household
4 =		One or more household members has a criminal record
5 =		The head of household is not disabled but one or more other household members is disabled
6 =		The head of household is a single elderly adult who is the primary caregiver for one or more children
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Hard to House Code
Question		Is the Participant a high risk to house
Focus Area		Housing
PRLI Fixed ID		21

Returning CitizenEx-Offender Code
Select
1 =		Individual is currently a subject involved in the CJS
2 =		The individual is not currently subject to any phase of the CJS but has been in the previous 12 months
3 =		The individual is not currently subject to any phase of the CJS and has not been in the previous 12 months
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Returning CitizenEx-Offender Code
Question		Do you have an active criminal record or were you charged with committing a crime in the prior twelve (12) months
Focus Area		Housing
PRLI Fixed ID		22

Returning CitizenEx-Offender Code
Select
1 =		Individual is currently a subject involved in the CJS
2 =		The individual is not currently subject to any phase of the CJS but has been in the previous 12 months
3 =		The individual is not currently subject to any phase of the CJS and has not been in the previous 12 months
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Returning CitizenEx-Offender Code
Question		Do you have an active criminal record or were you charged with committing a crime in the prior twelve (12) months
Focus Area		Housing
PRLI Fixed ID		22

Weeks Homeless Count
Enter
4833

Title		Weeks Homeless Count
Question		How many weeks have you been homeless in the prior twelve (12) months
Focus Area		Housing
PRLI Fixed ID		51

Years in Subsidized Housing Number
Enter
		Number of years
		NA Information not collected

Title		Years in Subsidized Housing Number
Question		How many years did you spend in subsidized housing
Focus Area		Housing
PRLI Fixed ID		17

Housing Status Code
Select
1 =		Identifies as a public housing resident
2 =		Receives a tenant-based rental voucher
3 =		Receives a project-based rental voucher
4 =		Privately subsidized housing
5 =		Unsubsidized (market rate) housing
6 =		Owns a home
7 =		Homeless
8 =		Refused
99=		Does not know NA Information not collected

Title		Housing Status Code
Question		What type of residence do you live in and how is it paid for
Focus Area		Housing
PRLI Fixed ID		36

Prior Night Residence Code
Select
1 =		Emergency shelter including hotelmotel voucher
2 =		Foster care home or foster care group home
3 =		Hospital or other residential non-psychiatric medical facility
4 =		Hotel or motel paid for without emergency shelter voucher
5 =		Jail prison or juvenile detention facility
6 =		Long-term care facility or nursing home
7 =		Owned by individual no ongoing housing subsidy
8 =		Owned by individual with ongoing housing subsidy
9 =		Permanent housing for formerly homeless persons
10 =		Place not meant for habitation
11 =		Psychiatric hospital or other psychiatric facility
12 =		Rental by individual no ongoing housing subsidy
13 =		Rental by individual with ongoing housing subsidy
14 =		Safe Haven
15 =		Staying or living in a family memberrsquos room apartment or house
16 =		Staying or living in a friendrsquos room apartment or house
17 =		Substance abuse treatment facility or detox center
18 =		Transitional housing for homeless persons (including homeless youth)
88 =		Individual refused
99 =		Individual does not know NA

Homeless Status Code
Select
1 =		Homeless
2 =		Runaway youth
3 =		Neither homeless or a runaway youth
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Homeless Status Code
Question		Where do you usually or regularly sleep
Focus Area		Housing
PRLI Fixed ID		50

Homeless Status Code
Select
1 =		Homeless
2 =		Runaway youth
3 =		Neither homeless or a runaway youth
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Homeless Status Code
Question		Where do you usually or regularly sleep
Focus Area		Housing
PRLI Fixed ID		50

Needs Assessment Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

DU203NP-15-D-03049115500498

Participant Housing Data Elements ndash List

Data Element Data ElementNeeds Assessment Service Code Chronically Homeless Status Code

Homeless Status Code Weeks Homeless Count

Prior Night Residence Code Returning CitizenEx-Offender Code

Housing Status Code Hard to House Code

Years in Subsidized Housing Number Transportation Assistance Service Code

9

DU203NP-15-D-03049115500498

Participant Housing Data Elements ndash List (continued)

Data Element Data ElementsShelter Placement Service Code Pre-Housing Counseling Service CodeTemporary Housing Placement Service Code Post-Housing Counseling Service Code

Intermediate Housing Service Code Residence Census Tract

Permanent Housing Placement Service Code

Opportunity Area Census Tract

Permanent Housing Placement Date Fair Housing and Civil Rights Assistance Service Code

Independent Living Service Code

10

DU203NP-15-D-03049115500498

Needs Assessment Service Code

11

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS Y

Documented assessment or Individual Services and Training Plan

(ISTP) to determine appropriate housing and support services

bull Must include a document identifying Participantrsquos housing and supportive service needs

bull Reveals the past and current details of Participantrsquos strengths and needs to match Participant to appropriate housing and supportive services

bull Can occur either at initial screening or at time of entry to a housing program and is documented in Participantrsquos case record

DU203NP-15-D-03049115500498

Needs Assessment Service Code

12

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS Y

HUD UpdateInformation related to Budget-based Service Coordinators applies to 202

DU203NP-15-D-03049115500498

Needs Assessment Service Code

13

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS Y

HUD UpdateResponse option of ldquoInformation not collectedrdquo added to responses that include ldquoNArdquo

DU203NP-15-D-03049115500498

Meeting of Service Coordinators ndash John and Kathy

14

Hypothetical Example - Meet Ned ndash Program Participant

bull Resident of Washington DC

bull 28 years oldbull US Army Veteranbull Lacks a fixed regular

adequate living environment

bull Lived on the streets for 10 of the last 12 months

bull Has no disabilitybull Has no criminal record

15

Homeless Status Code

Homeless

Lack a fixed regular adequate night time residencePrimary night time residence isbull Public or private shelter used for

temporary accommodationbull Institution providing temporary

residence for those intended to be institutionalized or

bull Other place not ordinarily used as a regular sleeping accommodation

A Participant under 18 is considered homeless if they left home without permission of family (runaway youth)

16

Not Considered Homeless

A Participant is not considered homeless if they arebull Sleeping in a temporary residence

while away from homebull Imprisoned orbull Detained under an Act of

Congress or State law

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Homeless Status Code

17

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Homeless Status Code

18

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Shelter Placement Service Code

19

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

EMERGENCY SHELTERAny facility with primary purpose of providing a temporary shelter for the homeless and does not require occupants to sign leases or occupancy agreements

Housing and Support Services

Support Supervision Safe Place to Live

Structures

Group Homes Network of HomesClusters of Apartments

DU203NP-15-D-03049115500498

Prior Night Residence Code

20

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Title Prior Night Residence CodeQuestion Where did you sleep before receiving grant servicesFocus Area HousingPRLI Fixed ID 53

DU203NP-15-D-03049115500498

Housing Status Code

21

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Years in Subsidized Housing Number

22

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS Y

Hypothetical Example ndash Ned ndash Additional Details

bull 4 episodes of homelessness in 3 years

bull Lived on streets and shelter

bull Has been alone on the streets 10 months before being admitted to the hospital for the last 35 days

bull Prior to the last 12 months 3 homeless episodes consisting of

bull 5 daysbull 20 daysbull 14 days

23

DU203NP-15-D-03049115500498

Chronically Homeless Status Code

24

Requirements to be considered chronically homeless include

1 Homeless

2 Unaccompanied homeless

3 Disabling condition

4a Continuously homeless for a year or more

OR

4b Four episodes of homelessness in the past 3 years each lasting a minimum of 15 days

5 Meets the conditions for being chronically homeless before being institutionalized for fewer than 90 days

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Ned ndash Chronically Homeless StatusRequirements Supporting Facts Analysis

1 Homeless bull No fixed regular adequate night time residence and sleeps in the streets

Yes

2 Unaccompanied homeless bull Individual or adult or minor head of household who is alone while homeless

Yes

3 Disabling condition bull No disabling condition No

4a Continuously homeless for a year or more

bull Has been homeless for 10 months No

OR

4b Four episodes of homelessness in the past 3 years each lasting a minimum of 15 days

bull Has been homeless four times but one instance was 14 days

No

5 Meets the conditions for being chronically homeless before being institutionalized fewer than 90 days

bull Does not meet the conditions for chronically homeless

No

25

Is Ned chronically homeless No

Weeks Homeless Count

Question How many weeks have you been homeless in the past 12 months

26

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Weeks Homeless Count

27

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

On Street

bull 10 Months x 433 Weeks per month =bull 4333 Weeks

In Hospital

bull 35 days 7 Days per week =bull 5 Weeks

Total

bull 4333 Weeks + 5 Weeks =bull 4833 Weeks which rounds to 48 weeks

DU203NP-15-D-03049115500498

Returning CitizenEx-Offender Code

28

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA N MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Returning CitizenEx-Offender Code

29

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA N MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Hard to House Code

30

Applies to GrantsB-b SC Y JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ N ROSS Y

DU203NP-15-D-03049115500498

Transportation Assistance Service Code

31

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS Y

Transportation Services

Passes or tokens for

public transportation

Rides in service

providersrsquo vehicles

Car pools arranged by

service providers

Assistance to repairs with

personal vehicles

DU203NP-15-D-03049115500498

Independent Living Service Code

32

Disabled or Frail Elderly Participant

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

Disabled for Frail Elderly Participant Services that Enable

Remaining in Home

Assistance with Obtaining Housing

Disabled or Frail Elderly Participant

Examples

Cleaning the home or laundry Paying bills

Shopping Reading mail

Cooking Organizing personal records

Budgeting

Referrals to services or supports to assist Participants with keeping managing and maintaining all aspects of their home other than home-making

DU203NP-15-D-03049115500498

Independent Living Service Code

33

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Independent Living Service Code

34

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

35

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

Retained Housing

Avoided eviction from rental

property

Prevented or resolved a

mortgage default

Obtained a Home Equity Conversion Mortgage (HECM)

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

36

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

37

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Temporary Housing Placement Service Code

38

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Another property

Different unit within the property

Alternative care facility

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

39

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Another property

Different unit within the property

Alternative care facility

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

40

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

41

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Permanent Housing Placement Date

42

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

image1png

DU203NP-15-D-03049115500498

Pre-Housing Counseling and Post-Housing Counseling

43

Pre-Housing Counseling

Includesbull Identifying mortgage assistance

optionsbull Creating a budget that supports

paying for housing andbull Explaining required documents

Excludesbull Bank-sponsored mortgage

seminars open to the public bull A bank guiding the Participant

through the purchasing process and

bull Sweat-equity programs in which Participants use their own and volunteer labor to construct their homes

Post-Housing Counseling

Includesbull Meeting rent requirementsbull Avoiding default and foreclosurebull Managing credit issues andbull Changing a mortgage

DU203NP-15-D-03049115500498

Residence Census Tract

44

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

Census Bureaursquos online tool converts physical addresses to census tract numbers

httpsfactfindercensusgovfacesnavjsfpagessearchresultsxhtmlrefresh=t

DU203NP-15-D-03049115500498

Residence Census Tract (1)

45

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

Step 1 Click the link for the Census Bureaursquos tool to convert addresses to census tract numbers httpsfactfindercensusgovfacesnavjsfpagessearchresultsxhtml

Permanent Housing Placement Date
Select

Title		Permanent Housing Placement Date
Question		What is the date Participant was placed in permanent housing
Focus Area		Housing
PRLI Fixed ID		91

Permanent Housing Placement Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Permanent Housing Placement Service Code
Question		Did the Participant receive assistance with securing permanent housing
Focus Area		Housing
PRLI Fixed ID		90

Permanent Housing Placement Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Permanent Housing Placement Service Code
Question		Did the Participant receive assistance with securing permanent housing
Focus Area		Housing
PRLI Fixed ID		90

Intermediate Housing Status Code
Select
1 =		Avoided eviction from rental property
2 =		Obtained a Home Equity Conversion Mortgage (HECM)
3 =		Prevented or resolved a mortgage default
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Intermediate Housing Status Code
Question		Did you retain your housing and what method did you utilize
Focus Area		Housing
PRLI Fixed ID		54

Intermediate Housing Status Code
Select
1 =		Avoided eviction from rental property
2 =		Obtained a Home Equity Conversion Mortgage (HECM)
3 =		Prevented or resolved a mortgage default
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Intermediate Housing Status Code
Question		Did you retain your housing and what method did you utilize
Focus Area		Housing
PRLI Fixed ID		54

Independent Living Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Independent Living Service Code
Question		Did Participant receive services to enable them to remain in their home
Focus Area		Housing
PRLI Fixed ID		92

Independent Living Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Independent Living Service Code
Question		Did Participant receive services to enable them to remain in their home
Focus Area		Housing
PRLI Fixed ID		92

Hard to House Code
Select
1 =		Head of household has lived in public housing for more than 10 years
2 =		Head of household does not have a high-school diploma or GED
3 =		Three or more minors in the household
4 =		One or more household members has a criminal record
5 =		The head of household is not disabled but one or more other household members is disabled
6 =		The head of household is a single elderly adult who is the primary caregiver for one or more children
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Hard to House Code
Question		Is the Participant a high risk to house
Focus Area		Housing
PRLI Fixed ID		21

Returning CitizenEx-Offender Code
Select
1 =		Individual is currently a subject involved in the CJS
2 =		The individual is not currently subject to any phase of the CJS but has been in the previous 12 months
3 =		The individual is not currently subject to any phase of the CJS and has not been in the previous 12 months
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Returning CitizenEx-Offender Code
Question		Do you have an active criminal record or were you charged with committing a crime in the prior twelve (12) months
Focus Area		Housing
PRLI Fixed ID		22

Returning CitizenEx-Offender Code
Select
1 =		Individual is currently a subject involved in the CJS
2 =		The individual is not currently subject to any phase of the CJS but has been in the previous 12 months
3 =		The individual is not currently subject to any phase of the CJS and has not been in the previous 12 months
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Returning CitizenEx-Offender Code
Question		Do you have an active criminal record or were you charged with committing a crime in the prior twelve (12) months
Focus Area		Housing
PRLI Fixed ID		22

Weeks Homeless Count
Enter
4833

Title		Weeks Homeless Count
Question		How many weeks have you been homeless in the prior twelve (12) months
Focus Area		Housing
PRLI Fixed ID		51

Years in Subsidized Housing Number
Enter
		Number of years
		NA Information not collected

Title		Years in Subsidized Housing Number
Question		How many years did you spend in subsidized housing
Focus Area		Housing
PRLI Fixed ID		17

Housing Status Code
Select
1 =		Identifies as a public housing resident
2 =		Receives a tenant-based rental voucher
3 =		Receives a project-based rental voucher
4 =		Privately subsidized housing
5 =		Unsubsidized (market rate) housing
6 =		Owns a home
7 =		Homeless
8 =		Refused
99=		Does not know NA Information not collected

Title		Housing Status Code
Question		What type of residence do you live in and how is it paid for
Focus Area		Housing
PRLI Fixed ID		36

Prior Night Residence Code
Select
1 =		Emergency shelter including hotelmotel voucher
2 =		Foster care home or foster care group home
3 =		Hospital or other residential non-psychiatric medical facility
4 =		Hotel or motel paid for without emergency shelter voucher
5 =		Jail prison or juvenile detention facility
6 =		Long-term care facility or nursing home
7 =		Owned by individual no ongoing housing subsidy
8 =		Owned by individual with ongoing housing subsidy
9 =		Permanent housing for formerly homeless persons
10 =		Place not meant for habitation
11 =		Psychiatric hospital or other psychiatric facility
12 =		Rental by individual no ongoing housing subsidy
13 =		Rental by individual with ongoing housing subsidy
14 =		Safe Haven
15 =		Staying or living in a family memberrsquos room apartment or house
16 =		Staying or living in a friendrsquos room apartment or house
17 =		Substance abuse treatment facility or detox center
18 =		Transitional housing for homeless persons (including homeless youth)
88 =		Individual refused
99 =		Individual does not know NA

Homeless Status Code
Select
1 =		Homeless
2 =		Runaway youth
3 =		Neither homeless or a runaway youth
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Homeless Status Code
Question		Where do you usually or regularly sleep
Focus Area		Housing
PRLI Fixed ID		50

Homeless Status Code
Select
1 =		Homeless
2 =		Runaway youth
3 =		Neither homeless or a runaway youth
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Homeless Status Code
Question		Where do you usually or regularly sleep
Focus Area		Housing
PRLI Fixed ID		50

Needs Assessment Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

DU203NP-15-D-03049115500498

Participant Housing Data Elements ndash List (continued)

Data Element Data ElementsShelter Placement Service Code Pre-Housing Counseling Service CodeTemporary Housing Placement Service Code Post-Housing Counseling Service Code

Intermediate Housing Service Code Residence Census Tract

Permanent Housing Placement Service Code

Opportunity Area Census Tract

Permanent Housing Placement Date Fair Housing and Civil Rights Assistance Service Code

Independent Living Service Code

10

DU203NP-15-D-03049115500498

Needs Assessment Service Code

11

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS Y

Documented assessment or Individual Services and Training Plan

(ISTP) to determine appropriate housing and support services

bull Must include a document identifying Participantrsquos housing and supportive service needs

bull Reveals the past and current details of Participantrsquos strengths and needs to match Participant to appropriate housing and supportive services

bull Can occur either at initial screening or at time of entry to a housing program and is documented in Participantrsquos case record

DU203NP-15-D-03049115500498

Needs Assessment Service Code

12

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS Y

HUD UpdateInformation related to Budget-based Service Coordinators applies to 202

DU203NP-15-D-03049115500498

Needs Assessment Service Code

13

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS Y

HUD UpdateResponse option of ldquoInformation not collectedrdquo added to responses that include ldquoNArdquo

DU203NP-15-D-03049115500498

Meeting of Service Coordinators ndash John and Kathy

14

Hypothetical Example - Meet Ned ndash Program Participant

bull Resident of Washington DC

bull 28 years oldbull US Army Veteranbull Lacks a fixed regular

adequate living environment

bull Lived on the streets for 10 of the last 12 months

bull Has no disabilitybull Has no criminal record

15

Homeless Status Code

Homeless

Lack a fixed regular adequate night time residencePrimary night time residence isbull Public or private shelter used for

temporary accommodationbull Institution providing temporary

residence for those intended to be institutionalized or

bull Other place not ordinarily used as a regular sleeping accommodation

A Participant under 18 is considered homeless if they left home without permission of family (runaway youth)

16

Not Considered Homeless

A Participant is not considered homeless if they arebull Sleeping in a temporary residence

while away from homebull Imprisoned orbull Detained under an Act of

Congress or State law

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Homeless Status Code

17

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Homeless Status Code

18

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Shelter Placement Service Code

19

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

EMERGENCY SHELTERAny facility with primary purpose of providing a temporary shelter for the homeless and does not require occupants to sign leases or occupancy agreements

Housing and Support Services

Support Supervision Safe Place to Live

Structures

Group Homes Network of HomesClusters of Apartments

DU203NP-15-D-03049115500498

Prior Night Residence Code

20

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Title Prior Night Residence CodeQuestion Where did you sleep before receiving grant servicesFocus Area HousingPRLI Fixed ID 53

DU203NP-15-D-03049115500498

Housing Status Code

21

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Years in Subsidized Housing Number

22

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS Y

Hypothetical Example ndash Ned ndash Additional Details

bull 4 episodes of homelessness in 3 years

bull Lived on streets and shelter

bull Has been alone on the streets 10 months before being admitted to the hospital for the last 35 days

bull Prior to the last 12 months 3 homeless episodes consisting of

bull 5 daysbull 20 daysbull 14 days

23

DU203NP-15-D-03049115500498

Chronically Homeless Status Code

24

Requirements to be considered chronically homeless include

1 Homeless

2 Unaccompanied homeless

3 Disabling condition

4a Continuously homeless for a year or more

OR

4b Four episodes of homelessness in the past 3 years each lasting a minimum of 15 days

5 Meets the conditions for being chronically homeless before being institutionalized for fewer than 90 days

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Ned ndash Chronically Homeless StatusRequirements Supporting Facts Analysis

1 Homeless bull No fixed regular adequate night time residence and sleeps in the streets

Yes

2 Unaccompanied homeless bull Individual or adult or minor head of household who is alone while homeless

Yes

3 Disabling condition bull No disabling condition No

4a Continuously homeless for a year or more

bull Has been homeless for 10 months No

OR

4b Four episodes of homelessness in the past 3 years each lasting a minimum of 15 days

bull Has been homeless four times but one instance was 14 days

No

5 Meets the conditions for being chronically homeless before being institutionalized fewer than 90 days

bull Does not meet the conditions for chronically homeless

No

25

Is Ned chronically homeless No

Weeks Homeless Count

Question How many weeks have you been homeless in the past 12 months

26

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Weeks Homeless Count

27

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

On Street

bull 10 Months x 433 Weeks per month =bull 4333 Weeks

In Hospital

bull 35 days 7 Days per week =bull 5 Weeks

Total

bull 4333 Weeks + 5 Weeks =bull 4833 Weeks which rounds to 48 weeks

DU203NP-15-D-03049115500498

Returning CitizenEx-Offender Code

28

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA N MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Returning CitizenEx-Offender Code

29

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA N MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Hard to House Code

30

Applies to GrantsB-b SC Y JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ N ROSS Y

DU203NP-15-D-03049115500498

Transportation Assistance Service Code

31

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS Y

Transportation Services

Passes or tokens for

public transportation

Rides in service

providersrsquo vehicles

Car pools arranged by

service providers

Assistance to repairs with

personal vehicles

DU203NP-15-D-03049115500498

Independent Living Service Code

32

Disabled or Frail Elderly Participant

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

Disabled for Frail Elderly Participant Services that Enable

Remaining in Home

Assistance with Obtaining Housing

Disabled or Frail Elderly Participant

Examples

Cleaning the home or laundry Paying bills

Shopping Reading mail

Cooking Organizing personal records

Budgeting

Referrals to services or supports to assist Participants with keeping managing and maintaining all aspects of their home other than home-making

DU203NP-15-D-03049115500498

Independent Living Service Code

33

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Independent Living Service Code

34

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

35

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

Retained Housing

Avoided eviction from rental

property

Prevented or resolved a

mortgage default

Obtained a Home Equity Conversion Mortgage (HECM)

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

36

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

37

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Temporary Housing Placement Service Code

38

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Another property

Different unit within the property

Alternative care facility

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

39

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Another property

Different unit within the property

Alternative care facility

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

40

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

41

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Permanent Housing Placement Date

42

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

image1png

DU203NP-15-D-03049115500498

Pre-Housing Counseling and Post-Housing Counseling

43

Pre-Housing Counseling

Includesbull Identifying mortgage assistance

optionsbull Creating a budget that supports

paying for housing andbull Explaining required documents

Excludesbull Bank-sponsored mortgage

seminars open to the public bull A bank guiding the Participant

through the purchasing process and

bull Sweat-equity programs in which Participants use their own and volunteer labor to construct their homes

Post-Housing Counseling

Includesbull Meeting rent requirementsbull Avoiding default and foreclosurebull Managing credit issues andbull Changing a mortgage

DU203NP-15-D-03049115500498

Residence Census Tract

44

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

Census Bureaursquos online tool converts physical addresses to census tract numbers

httpsfactfindercensusgovfacesnavjsfpagessearchresultsxhtmlrefresh=t

DU203NP-15-D-03049115500498

Residence Census Tract (1)

45

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

Step 1 Click the link for the Census Bureaursquos tool to convert addresses to census tract numbers httpsfactfindercensusgovfacesnavjsfpagessearchresultsxhtml

Permanent Housing Placement Date
Select

Title		Permanent Housing Placement Date
Question		What is the date Participant was placed in permanent housing
Focus Area		Housing
PRLI Fixed ID		91

Permanent Housing Placement Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Permanent Housing Placement Service Code
Question		Did the Participant receive assistance with securing permanent housing
Focus Area		Housing
PRLI Fixed ID		90

Permanent Housing Placement Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Permanent Housing Placement Service Code
Question		Did the Participant receive assistance with securing permanent housing
Focus Area		Housing
PRLI Fixed ID		90

Intermediate Housing Status Code
Select
1 =		Avoided eviction from rental property
2 =		Obtained a Home Equity Conversion Mortgage (HECM)
3 =		Prevented or resolved a mortgage default
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Intermediate Housing Status Code
Question		Did you retain your housing and what method did you utilize
Focus Area		Housing
PRLI Fixed ID		54

Intermediate Housing Status Code
Select
1 =		Avoided eviction from rental property
2 =		Obtained a Home Equity Conversion Mortgage (HECM)
3 =		Prevented or resolved a mortgage default
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Intermediate Housing Status Code
Question		Did you retain your housing and what method did you utilize
Focus Area		Housing
PRLI Fixed ID		54

Independent Living Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Independent Living Service Code
Question		Did Participant receive services to enable them to remain in their home
Focus Area		Housing
PRLI Fixed ID		92

Independent Living Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Independent Living Service Code
Question		Did Participant receive services to enable them to remain in their home
Focus Area		Housing
PRLI Fixed ID		92

Hard to House Code
Select
1 =		Head of household has lived in public housing for more than 10 years
2 =		Head of household does not have a high-school diploma or GED
3 =		Three or more minors in the household
4 =		One or more household members has a criminal record
5 =		The head of household is not disabled but one or more other household members is disabled
6 =		The head of household is a single elderly adult who is the primary caregiver for one or more children
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Hard to House Code
Question		Is the Participant a high risk to house
Focus Area		Housing
PRLI Fixed ID		21

Returning CitizenEx-Offender Code
Select
1 =		Individual is currently a subject involved in the CJS
2 =		The individual is not currently subject to any phase of the CJS but has been in the previous 12 months
3 =		The individual is not currently subject to any phase of the CJS and has not been in the previous 12 months
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Returning CitizenEx-Offender Code
Question		Do you have an active criminal record or were you charged with committing a crime in the prior twelve (12) months
Focus Area		Housing
PRLI Fixed ID		22

Returning CitizenEx-Offender Code
Select
1 =		Individual is currently a subject involved in the CJS
2 =		The individual is not currently subject to any phase of the CJS but has been in the previous 12 months
3 =		The individual is not currently subject to any phase of the CJS and has not been in the previous 12 months
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Returning CitizenEx-Offender Code
Question		Do you have an active criminal record or were you charged with committing a crime in the prior twelve (12) months
Focus Area		Housing
PRLI Fixed ID		22

Weeks Homeless Count
Enter
4833

Title		Weeks Homeless Count
Question		How many weeks have you been homeless in the prior twelve (12) months
Focus Area		Housing
PRLI Fixed ID		51

Years in Subsidized Housing Number
Enter
		Number of years
		NA Information not collected

Title		Years in Subsidized Housing Number
Question		How many years did you spend in subsidized housing
Focus Area		Housing
PRLI Fixed ID		17

Housing Status Code
Select
1 =		Identifies as a public housing resident
2 =		Receives a tenant-based rental voucher
3 =		Receives a project-based rental voucher
4 =		Privately subsidized housing
5 =		Unsubsidized (market rate) housing
6 =		Owns a home
7 =		Homeless
8 =		Refused
99=		Does not know NA Information not collected

Title		Housing Status Code
Question		What type of residence do you live in and how is it paid for
Focus Area		Housing
PRLI Fixed ID		36

Prior Night Residence Code
Select
1 =		Emergency shelter including hotelmotel voucher
2 =		Foster care home or foster care group home
3 =		Hospital or other residential non-psychiatric medical facility
4 =		Hotel or motel paid for without emergency shelter voucher
5 =		Jail prison or juvenile detention facility
6 =		Long-term care facility or nursing home
7 =		Owned by individual no ongoing housing subsidy
8 =		Owned by individual with ongoing housing subsidy
9 =		Permanent housing for formerly homeless persons
10 =		Place not meant for habitation
11 =		Psychiatric hospital or other psychiatric facility
12 =		Rental by individual no ongoing housing subsidy
13 =		Rental by individual with ongoing housing subsidy
14 =		Safe Haven
15 =		Staying or living in a family memberrsquos room apartment or house
16 =		Staying or living in a friendrsquos room apartment or house
17 =		Substance abuse treatment facility or detox center
18 =		Transitional housing for homeless persons (including homeless youth)
88 =		Individual refused
99 =		Individual does not know NA

Homeless Status Code
Select
1 =		Homeless
2 =		Runaway youth
3 =		Neither homeless or a runaway youth
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Homeless Status Code
Question		Where do you usually or regularly sleep
Focus Area		Housing
PRLI Fixed ID		50

Homeless Status Code
Select
1 =		Homeless
2 =		Runaway youth
3 =		Neither homeless or a runaway youth
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Homeless Status Code
Question		Where do you usually or regularly sleep
Focus Area		Housing
PRLI Fixed ID		50

Needs Assessment Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

DU203NP-15-D-03049115500498

Needs Assessment Service Code

11

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS Y

Documented assessment or Individual Services and Training Plan

(ISTP) to determine appropriate housing and support services

bull Must include a document identifying Participantrsquos housing and supportive service needs

bull Reveals the past and current details of Participantrsquos strengths and needs to match Participant to appropriate housing and supportive services

bull Can occur either at initial screening or at time of entry to a housing program and is documented in Participantrsquos case record

DU203NP-15-D-03049115500498

Needs Assessment Service Code

12

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS Y

HUD UpdateInformation related to Budget-based Service Coordinators applies to 202

DU203NP-15-D-03049115500498

Needs Assessment Service Code

13

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS Y

HUD UpdateResponse option of ldquoInformation not collectedrdquo added to responses that include ldquoNArdquo

DU203NP-15-D-03049115500498

Meeting of Service Coordinators ndash John and Kathy

14

Hypothetical Example - Meet Ned ndash Program Participant

bull Resident of Washington DC

bull 28 years oldbull US Army Veteranbull Lacks a fixed regular

adequate living environment

bull Lived on the streets for 10 of the last 12 months

bull Has no disabilitybull Has no criminal record

15

Homeless Status Code

Homeless

Lack a fixed regular adequate night time residencePrimary night time residence isbull Public or private shelter used for

temporary accommodationbull Institution providing temporary

residence for those intended to be institutionalized or

bull Other place not ordinarily used as a regular sleeping accommodation

A Participant under 18 is considered homeless if they left home without permission of family (runaway youth)

16

Not Considered Homeless

A Participant is not considered homeless if they arebull Sleeping in a temporary residence

while away from homebull Imprisoned orbull Detained under an Act of

Congress or State law

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Homeless Status Code

17

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Homeless Status Code

18

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Shelter Placement Service Code

19

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

EMERGENCY SHELTERAny facility with primary purpose of providing a temporary shelter for the homeless and does not require occupants to sign leases or occupancy agreements

Housing and Support Services

Support Supervision Safe Place to Live

Structures

Group Homes Network of HomesClusters of Apartments

DU203NP-15-D-03049115500498

Prior Night Residence Code

20

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Title Prior Night Residence CodeQuestion Where did you sleep before receiving grant servicesFocus Area HousingPRLI Fixed ID 53

DU203NP-15-D-03049115500498

Housing Status Code

21

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Years in Subsidized Housing Number

22

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS Y

Hypothetical Example ndash Ned ndash Additional Details

bull 4 episodes of homelessness in 3 years

bull Lived on streets and shelter

bull Has been alone on the streets 10 months before being admitted to the hospital for the last 35 days

bull Prior to the last 12 months 3 homeless episodes consisting of

bull 5 daysbull 20 daysbull 14 days

23

DU203NP-15-D-03049115500498

Chronically Homeless Status Code

24

Requirements to be considered chronically homeless include

1 Homeless

2 Unaccompanied homeless

3 Disabling condition

4a Continuously homeless for a year or more

OR

4b Four episodes of homelessness in the past 3 years each lasting a minimum of 15 days

5 Meets the conditions for being chronically homeless before being institutionalized for fewer than 90 days

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Ned ndash Chronically Homeless StatusRequirements Supporting Facts Analysis

1 Homeless bull No fixed regular adequate night time residence and sleeps in the streets

Yes

2 Unaccompanied homeless bull Individual or adult or minor head of household who is alone while homeless

Yes

3 Disabling condition bull No disabling condition No

4a Continuously homeless for a year or more

bull Has been homeless for 10 months No

OR

4b Four episodes of homelessness in the past 3 years each lasting a minimum of 15 days

bull Has been homeless four times but one instance was 14 days

No

5 Meets the conditions for being chronically homeless before being institutionalized fewer than 90 days

bull Does not meet the conditions for chronically homeless

No

25

Is Ned chronically homeless No

Weeks Homeless Count

Question How many weeks have you been homeless in the past 12 months

26

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Weeks Homeless Count

27

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

On Street

bull 10 Months x 433 Weeks per month =bull 4333 Weeks

In Hospital

bull 35 days 7 Days per week =bull 5 Weeks

Total

bull 4333 Weeks + 5 Weeks =bull 4833 Weeks which rounds to 48 weeks

DU203NP-15-D-03049115500498

Returning CitizenEx-Offender Code

28

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA N MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Returning CitizenEx-Offender Code

29

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA N MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Hard to House Code

30

Applies to GrantsB-b SC Y JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ N ROSS Y

DU203NP-15-D-03049115500498

Transportation Assistance Service Code

31

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS Y

Transportation Services

Passes or tokens for

public transportation

Rides in service

providersrsquo vehicles

Car pools arranged by

service providers

Assistance to repairs with

personal vehicles

DU203NP-15-D-03049115500498

Independent Living Service Code

32

Disabled or Frail Elderly Participant

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

Disabled for Frail Elderly Participant Services that Enable

Remaining in Home

Assistance with Obtaining Housing

Disabled or Frail Elderly Participant

Examples

Cleaning the home or laundry Paying bills

Shopping Reading mail

Cooking Organizing personal records

Budgeting

Referrals to services or supports to assist Participants with keeping managing and maintaining all aspects of their home other than home-making

DU203NP-15-D-03049115500498

Independent Living Service Code

33

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Independent Living Service Code

34

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

35

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

Retained Housing

Avoided eviction from rental

property

Prevented or resolved a

mortgage default

Obtained a Home Equity Conversion Mortgage (HECM)

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

36

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

37

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Temporary Housing Placement Service Code

38

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Another property

Different unit within the property

Alternative care facility

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

39

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Another property

Different unit within the property

Alternative care facility

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

40

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

41

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Permanent Housing Placement Date

42

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

image1png

DU203NP-15-D-03049115500498

Pre-Housing Counseling and Post-Housing Counseling

43

Pre-Housing Counseling

Includesbull Identifying mortgage assistance

optionsbull Creating a budget that supports

paying for housing andbull Explaining required documents

Excludesbull Bank-sponsored mortgage

seminars open to the public bull A bank guiding the Participant

through the purchasing process and

bull Sweat-equity programs in which Participants use their own and volunteer labor to construct their homes

Post-Housing Counseling

Includesbull Meeting rent requirementsbull Avoiding default and foreclosurebull Managing credit issues andbull Changing a mortgage

DU203NP-15-D-03049115500498

Residence Census Tract

44

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

Census Bureaursquos online tool converts physical addresses to census tract numbers

httpsfactfindercensusgovfacesnavjsfpagessearchresultsxhtmlrefresh=t

DU203NP-15-D-03049115500498

Residence Census Tract (1)

45

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

Step 1 Click the link for the Census Bureaursquos tool to convert addresses to census tract numbers httpsfactfindercensusgovfacesnavjsfpagessearchresultsxhtml

Permanent Housing Placement Date
Select

Title		Permanent Housing Placement Date
Question		What is the date Participant was placed in permanent housing
Focus Area		Housing
PRLI Fixed ID		91

Permanent Housing Placement Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Permanent Housing Placement Service Code
Question		Did the Participant receive assistance with securing permanent housing
Focus Area		Housing
PRLI Fixed ID		90

Permanent Housing Placement Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Permanent Housing Placement Service Code
Question		Did the Participant receive assistance with securing permanent housing
Focus Area		Housing
PRLI Fixed ID		90

Intermediate Housing Status Code
Select
1 =		Avoided eviction from rental property
2 =		Obtained a Home Equity Conversion Mortgage (HECM)
3 =		Prevented or resolved a mortgage default
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Intermediate Housing Status Code
Question		Did you retain your housing and what method did you utilize
Focus Area		Housing
PRLI Fixed ID		54

Intermediate Housing Status Code
Select
1 =		Avoided eviction from rental property
2 =		Obtained a Home Equity Conversion Mortgage (HECM)
3 =		Prevented or resolved a mortgage default
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Intermediate Housing Status Code
Question		Did you retain your housing and what method did you utilize
Focus Area		Housing
PRLI Fixed ID		54

Independent Living Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Independent Living Service Code
Question		Did Participant receive services to enable them to remain in their home
Focus Area		Housing
PRLI Fixed ID		92

Independent Living Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Independent Living Service Code
Question		Did Participant receive services to enable them to remain in their home
Focus Area		Housing
PRLI Fixed ID		92

Hard to House Code
Select
1 =		Head of household has lived in public housing for more than 10 years
2 =		Head of household does not have a high-school diploma or GED
3 =		Three or more minors in the household
4 =		One or more household members has a criminal record
5 =		The head of household is not disabled but one or more other household members is disabled
6 =		The head of household is a single elderly adult who is the primary caregiver for one or more children
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Hard to House Code
Question		Is the Participant a high risk to house
Focus Area		Housing
PRLI Fixed ID		21

Returning CitizenEx-Offender Code
Select
1 =		Individual is currently a subject involved in the CJS
2 =		The individual is not currently subject to any phase of the CJS but has been in the previous 12 months
3 =		The individual is not currently subject to any phase of the CJS and has not been in the previous 12 months
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Returning CitizenEx-Offender Code
Question		Do you have an active criminal record or were you charged with committing a crime in the prior twelve (12) months
Focus Area		Housing
PRLI Fixed ID		22

Returning CitizenEx-Offender Code
Select
1 =		Individual is currently a subject involved in the CJS
2 =		The individual is not currently subject to any phase of the CJS but has been in the previous 12 months
3 =		The individual is not currently subject to any phase of the CJS and has not been in the previous 12 months
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Returning CitizenEx-Offender Code
Question		Do you have an active criminal record or were you charged with committing a crime in the prior twelve (12) months
Focus Area		Housing
PRLI Fixed ID		22

Weeks Homeless Count
Enter
4833

Title		Weeks Homeless Count
Question		How many weeks have you been homeless in the prior twelve (12) months
Focus Area		Housing
PRLI Fixed ID		51

Years in Subsidized Housing Number
Enter
		Number of years
		NA Information not collected

Title		Years in Subsidized Housing Number
Question		How many years did you spend in subsidized housing
Focus Area		Housing
PRLI Fixed ID		17

Housing Status Code
Select
1 =		Identifies as a public housing resident
2 =		Receives a tenant-based rental voucher
3 =		Receives a project-based rental voucher
4 =		Privately subsidized housing
5 =		Unsubsidized (market rate) housing
6 =		Owns a home
7 =		Homeless
8 =		Refused
99=		Does not know NA Information not collected

Title		Housing Status Code
Question		What type of residence do you live in and how is it paid for
Focus Area		Housing
PRLI Fixed ID		36

Prior Night Residence Code
Select
1 =		Emergency shelter including hotelmotel voucher
2 =		Foster care home or foster care group home
3 =		Hospital or other residential non-psychiatric medical facility
4 =		Hotel or motel paid for without emergency shelter voucher
5 =		Jail prison or juvenile detention facility
6 =		Long-term care facility or nursing home
7 =		Owned by individual no ongoing housing subsidy
8 =		Owned by individual with ongoing housing subsidy
9 =		Permanent housing for formerly homeless persons
10 =		Place not meant for habitation
11 =		Psychiatric hospital or other psychiatric facility
12 =		Rental by individual no ongoing housing subsidy
13 =		Rental by individual with ongoing housing subsidy
14 =		Safe Haven
15 =		Staying or living in a family memberrsquos room apartment or house
16 =		Staying or living in a friendrsquos room apartment or house
17 =		Substance abuse treatment facility or detox center
18 =		Transitional housing for homeless persons (including homeless youth)
88 =		Individual refused
99 =		Individual does not know NA

Homeless Status Code
Select
1 =		Homeless
2 =		Runaway youth
3 =		Neither homeless or a runaway youth
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Homeless Status Code
Question		Where do you usually or regularly sleep
Focus Area		Housing
PRLI Fixed ID		50

Homeless Status Code
Select
1 =		Homeless
2 =		Runaway youth
3 =		Neither homeless or a runaway youth
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Homeless Status Code
Question		Where do you usually or regularly sleep
Focus Area		Housing
PRLI Fixed ID		50

Needs Assessment Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

DU203NP-15-D-03049115500498

Needs Assessment Service Code

12

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS Y

HUD UpdateInformation related to Budget-based Service Coordinators applies to 202

DU203NP-15-D-03049115500498

Needs Assessment Service Code

13

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS Y

HUD UpdateResponse option of ldquoInformation not collectedrdquo added to responses that include ldquoNArdquo

DU203NP-15-D-03049115500498

Meeting of Service Coordinators ndash John and Kathy

14

Hypothetical Example - Meet Ned ndash Program Participant

bull Resident of Washington DC

bull 28 years oldbull US Army Veteranbull Lacks a fixed regular

adequate living environment

bull Lived on the streets for 10 of the last 12 months

bull Has no disabilitybull Has no criminal record

15

Homeless Status Code

Homeless

Lack a fixed regular adequate night time residencePrimary night time residence isbull Public or private shelter used for

temporary accommodationbull Institution providing temporary

residence for those intended to be institutionalized or

bull Other place not ordinarily used as a regular sleeping accommodation

A Participant under 18 is considered homeless if they left home without permission of family (runaway youth)

16

Not Considered Homeless

A Participant is not considered homeless if they arebull Sleeping in a temporary residence

while away from homebull Imprisoned orbull Detained under an Act of

Congress or State law

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Homeless Status Code

17

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Homeless Status Code

18

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Shelter Placement Service Code

19

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

EMERGENCY SHELTERAny facility with primary purpose of providing a temporary shelter for the homeless and does not require occupants to sign leases or occupancy agreements

Housing and Support Services

Support Supervision Safe Place to Live

Structures

Group Homes Network of HomesClusters of Apartments

DU203NP-15-D-03049115500498

Prior Night Residence Code

20

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Title Prior Night Residence CodeQuestion Where did you sleep before receiving grant servicesFocus Area HousingPRLI Fixed ID 53

DU203NP-15-D-03049115500498

Housing Status Code

21

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Years in Subsidized Housing Number

22

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS Y

Hypothetical Example ndash Ned ndash Additional Details

bull 4 episodes of homelessness in 3 years

bull Lived on streets and shelter

bull Has been alone on the streets 10 months before being admitted to the hospital for the last 35 days

bull Prior to the last 12 months 3 homeless episodes consisting of

bull 5 daysbull 20 daysbull 14 days

23

DU203NP-15-D-03049115500498

Chronically Homeless Status Code

24

Requirements to be considered chronically homeless include

1 Homeless

2 Unaccompanied homeless

3 Disabling condition

4a Continuously homeless for a year or more

OR

4b Four episodes of homelessness in the past 3 years each lasting a minimum of 15 days

5 Meets the conditions for being chronically homeless before being institutionalized for fewer than 90 days

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Ned ndash Chronically Homeless StatusRequirements Supporting Facts Analysis

1 Homeless bull No fixed regular adequate night time residence and sleeps in the streets

Yes

2 Unaccompanied homeless bull Individual or adult or minor head of household who is alone while homeless

Yes

3 Disabling condition bull No disabling condition No

4a Continuously homeless for a year or more

bull Has been homeless for 10 months No

OR

4b Four episodes of homelessness in the past 3 years each lasting a minimum of 15 days

bull Has been homeless four times but one instance was 14 days

No

5 Meets the conditions for being chronically homeless before being institutionalized fewer than 90 days

bull Does not meet the conditions for chronically homeless

No

25

Is Ned chronically homeless No

Weeks Homeless Count

Question How many weeks have you been homeless in the past 12 months

26

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Weeks Homeless Count

27

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

On Street

bull 10 Months x 433 Weeks per month =bull 4333 Weeks

In Hospital

bull 35 days 7 Days per week =bull 5 Weeks

Total

bull 4333 Weeks + 5 Weeks =bull 4833 Weeks which rounds to 48 weeks

DU203NP-15-D-03049115500498

Returning CitizenEx-Offender Code

28

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA N MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Returning CitizenEx-Offender Code

29

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA N MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Hard to House Code

30

Applies to GrantsB-b SC Y JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ N ROSS Y

DU203NP-15-D-03049115500498

Transportation Assistance Service Code

31

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS Y

Transportation Services

Passes or tokens for

public transportation

Rides in service

providersrsquo vehicles

Car pools arranged by

service providers

Assistance to repairs with

personal vehicles

DU203NP-15-D-03049115500498

Independent Living Service Code

32

Disabled or Frail Elderly Participant

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

Disabled for Frail Elderly Participant Services that Enable

Remaining in Home

Assistance with Obtaining Housing

Disabled or Frail Elderly Participant

Examples

Cleaning the home or laundry Paying bills

Shopping Reading mail

Cooking Organizing personal records

Budgeting

Referrals to services or supports to assist Participants with keeping managing and maintaining all aspects of their home other than home-making

DU203NP-15-D-03049115500498

Independent Living Service Code

33

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Independent Living Service Code

34

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

35

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

Retained Housing

Avoided eviction from rental

property

Prevented or resolved a

mortgage default

Obtained a Home Equity Conversion Mortgage (HECM)

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

36

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

37

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Temporary Housing Placement Service Code

38

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Another property

Different unit within the property

Alternative care facility

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

39

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Another property

Different unit within the property

Alternative care facility

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

40

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

41

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Permanent Housing Placement Date

42

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

image1png

DU203NP-15-D-03049115500498

Pre-Housing Counseling and Post-Housing Counseling

43

Pre-Housing Counseling

Includesbull Identifying mortgage assistance

optionsbull Creating a budget that supports

paying for housing andbull Explaining required documents

Excludesbull Bank-sponsored mortgage

seminars open to the public bull A bank guiding the Participant

through the purchasing process and

bull Sweat-equity programs in which Participants use their own and volunteer labor to construct their homes

Post-Housing Counseling

Includesbull Meeting rent requirementsbull Avoiding default and foreclosurebull Managing credit issues andbull Changing a mortgage

DU203NP-15-D-03049115500498

Residence Census Tract

44

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

Census Bureaursquos online tool converts physical addresses to census tract numbers

httpsfactfindercensusgovfacesnavjsfpagessearchresultsxhtmlrefresh=t

DU203NP-15-D-03049115500498

Residence Census Tract (1)

45

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

Step 1 Click the link for the Census Bureaursquos tool to convert addresses to census tract numbers httpsfactfindercensusgovfacesnavjsfpagessearchresultsxhtml

Permanent Housing Placement Date
Select

Title		Permanent Housing Placement Date
Question		What is the date Participant was placed in permanent housing
Focus Area		Housing
PRLI Fixed ID		91

Permanent Housing Placement Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Permanent Housing Placement Service Code
Question		Did the Participant receive assistance with securing permanent housing
Focus Area		Housing
PRLI Fixed ID		90

Permanent Housing Placement Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Permanent Housing Placement Service Code
Question		Did the Participant receive assistance with securing permanent housing
Focus Area		Housing
PRLI Fixed ID		90

Intermediate Housing Status Code
Select
1 =		Avoided eviction from rental property
2 =		Obtained a Home Equity Conversion Mortgage (HECM)
3 =		Prevented or resolved a mortgage default
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Intermediate Housing Status Code
Question		Did you retain your housing and what method did you utilize
Focus Area		Housing
PRLI Fixed ID		54

Intermediate Housing Status Code
Select
1 =		Avoided eviction from rental property
2 =		Obtained a Home Equity Conversion Mortgage (HECM)
3 =		Prevented or resolved a mortgage default
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Intermediate Housing Status Code
Question		Did you retain your housing and what method did you utilize
Focus Area		Housing
PRLI Fixed ID		54

Independent Living Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Independent Living Service Code
Question		Did Participant receive services to enable them to remain in their home
Focus Area		Housing
PRLI Fixed ID		92

Independent Living Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Independent Living Service Code
Question		Did Participant receive services to enable them to remain in their home
Focus Area		Housing
PRLI Fixed ID		92

Hard to House Code
Select
1 =		Head of household has lived in public housing for more than 10 years
2 =		Head of household does not have a high-school diploma or GED
3 =		Three or more minors in the household
4 =		One or more household members has a criminal record
5 =		The head of household is not disabled but one or more other household members is disabled
6 =		The head of household is a single elderly adult who is the primary caregiver for one or more children
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Hard to House Code
Question		Is the Participant a high risk to house
Focus Area		Housing
PRLI Fixed ID		21

Returning CitizenEx-Offender Code
Select
1 =		Individual is currently a subject involved in the CJS
2 =		The individual is not currently subject to any phase of the CJS but has been in the previous 12 months
3 =		The individual is not currently subject to any phase of the CJS and has not been in the previous 12 months
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Returning CitizenEx-Offender Code
Question		Do you have an active criminal record or were you charged with committing a crime in the prior twelve (12) months
Focus Area		Housing
PRLI Fixed ID		22

Returning CitizenEx-Offender Code
Select
1 =		Individual is currently a subject involved in the CJS
2 =		The individual is not currently subject to any phase of the CJS but has been in the previous 12 months
3 =		The individual is not currently subject to any phase of the CJS and has not been in the previous 12 months
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Returning CitizenEx-Offender Code
Question		Do you have an active criminal record or were you charged with committing a crime in the prior twelve (12) months
Focus Area		Housing
PRLI Fixed ID		22

Weeks Homeless Count
Enter
4833

Title		Weeks Homeless Count
Question		How many weeks have you been homeless in the prior twelve (12) months
Focus Area		Housing
PRLI Fixed ID		51

Years in Subsidized Housing Number
Enter
		Number of years
		NA Information not collected

Title		Years in Subsidized Housing Number
Question		How many years did you spend in subsidized housing
Focus Area		Housing
PRLI Fixed ID		17

Housing Status Code
Select
1 =		Identifies as a public housing resident
2 =		Receives a tenant-based rental voucher
3 =		Receives a project-based rental voucher
4 =		Privately subsidized housing
5 =		Unsubsidized (market rate) housing
6 =		Owns a home
7 =		Homeless
8 =		Refused
99=		Does not know NA Information not collected

Title		Housing Status Code
Question		What type of residence do you live in and how is it paid for
Focus Area		Housing
PRLI Fixed ID		36

Prior Night Residence Code
Select
1 =		Emergency shelter including hotelmotel voucher
2 =		Foster care home or foster care group home
3 =		Hospital or other residential non-psychiatric medical facility
4 =		Hotel or motel paid for without emergency shelter voucher
5 =		Jail prison or juvenile detention facility
6 =		Long-term care facility or nursing home
7 =		Owned by individual no ongoing housing subsidy
8 =		Owned by individual with ongoing housing subsidy
9 =		Permanent housing for formerly homeless persons
10 =		Place not meant for habitation
11 =		Psychiatric hospital or other psychiatric facility
12 =		Rental by individual no ongoing housing subsidy
13 =		Rental by individual with ongoing housing subsidy
14 =		Safe Haven
15 =		Staying or living in a family memberrsquos room apartment or house
16 =		Staying or living in a friendrsquos room apartment or house
17 =		Substance abuse treatment facility or detox center
18 =		Transitional housing for homeless persons (including homeless youth)
88 =		Individual refused
99 =		Individual does not know NA

Homeless Status Code
Select
1 =		Homeless
2 =		Runaway youth
3 =		Neither homeless or a runaway youth
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Homeless Status Code
Question		Where do you usually or regularly sleep
Focus Area		Housing
PRLI Fixed ID		50

Homeless Status Code
Select
1 =		Homeless
2 =		Runaway youth
3 =		Neither homeless or a runaway youth
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Homeless Status Code
Question		Where do you usually or regularly sleep
Focus Area		Housing
PRLI Fixed ID		50

Needs Assessment Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

DU203NP-15-D-03049115500498

Needs Assessment Service Code

13

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS Y

HUD UpdateResponse option of ldquoInformation not collectedrdquo added to responses that include ldquoNArdquo

DU203NP-15-D-03049115500498

Meeting of Service Coordinators ndash John and Kathy

14

Hypothetical Example - Meet Ned ndash Program Participant

bull Resident of Washington DC

bull 28 years oldbull US Army Veteranbull Lacks a fixed regular

adequate living environment

bull Lived on the streets for 10 of the last 12 months

bull Has no disabilitybull Has no criminal record

15

Homeless Status Code

Homeless

Lack a fixed regular adequate night time residencePrimary night time residence isbull Public or private shelter used for

temporary accommodationbull Institution providing temporary

residence for those intended to be institutionalized or

bull Other place not ordinarily used as a regular sleeping accommodation

A Participant under 18 is considered homeless if they left home without permission of family (runaway youth)

16

Not Considered Homeless

A Participant is not considered homeless if they arebull Sleeping in a temporary residence

while away from homebull Imprisoned orbull Detained under an Act of

Congress or State law

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Homeless Status Code

17

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Homeless Status Code

18

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Shelter Placement Service Code

19

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

EMERGENCY SHELTERAny facility with primary purpose of providing a temporary shelter for the homeless and does not require occupants to sign leases or occupancy agreements

Housing and Support Services

Support Supervision Safe Place to Live

Structures

Group Homes Network of HomesClusters of Apartments

DU203NP-15-D-03049115500498

Prior Night Residence Code

20

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Title Prior Night Residence CodeQuestion Where did you sleep before receiving grant servicesFocus Area HousingPRLI Fixed ID 53

DU203NP-15-D-03049115500498

Housing Status Code

21

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Years in Subsidized Housing Number

22

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS Y

Hypothetical Example ndash Ned ndash Additional Details

bull 4 episodes of homelessness in 3 years

bull Lived on streets and shelter

bull Has been alone on the streets 10 months before being admitted to the hospital for the last 35 days

bull Prior to the last 12 months 3 homeless episodes consisting of

bull 5 daysbull 20 daysbull 14 days

23

DU203NP-15-D-03049115500498

Chronically Homeless Status Code

24

Requirements to be considered chronically homeless include

1 Homeless

2 Unaccompanied homeless

3 Disabling condition

4a Continuously homeless for a year or more

OR

4b Four episodes of homelessness in the past 3 years each lasting a minimum of 15 days

5 Meets the conditions for being chronically homeless before being institutionalized for fewer than 90 days

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Ned ndash Chronically Homeless StatusRequirements Supporting Facts Analysis

1 Homeless bull No fixed regular adequate night time residence and sleeps in the streets

Yes

2 Unaccompanied homeless bull Individual or adult or minor head of household who is alone while homeless

Yes

3 Disabling condition bull No disabling condition No

4a Continuously homeless for a year or more

bull Has been homeless for 10 months No

OR

4b Four episodes of homelessness in the past 3 years each lasting a minimum of 15 days

bull Has been homeless four times but one instance was 14 days

No

5 Meets the conditions for being chronically homeless before being institutionalized fewer than 90 days

bull Does not meet the conditions for chronically homeless

No

25

Is Ned chronically homeless No

Weeks Homeless Count

Question How many weeks have you been homeless in the past 12 months

26

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Weeks Homeless Count

27

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

On Street

bull 10 Months x 433 Weeks per month =bull 4333 Weeks

In Hospital

bull 35 days 7 Days per week =bull 5 Weeks

Total

bull 4333 Weeks + 5 Weeks =bull 4833 Weeks which rounds to 48 weeks

DU203NP-15-D-03049115500498

Returning CitizenEx-Offender Code

28

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA N MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Returning CitizenEx-Offender Code

29

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA N MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Hard to House Code

30

Applies to GrantsB-b SC Y JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ N ROSS Y

DU203NP-15-D-03049115500498

Transportation Assistance Service Code

31

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS Y

Transportation Services

Passes or tokens for

public transportation

Rides in service

providersrsquo vehicles

Car pools arranged by

service providers

Assistance to repairs with

personal vehicles

DU203NP-15-D-03049115500498

Independent Living Service Code

32

Disabled or Frail Elderly Participant

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

Disabled for Frail Elderly Participant Services that Enable

Remaining in Home

Assistance with Obtaining Housing

Disabled or Frail Elderly Participant

Examples

Cleaning the home or laundry Paying bills

Shopping Reading mail

Cooking Organizing personal records

Budgeting

Referrals to services or supports to assist Participants with keeping managing and maintaining all aspects of their home other than home-making

DU203NP-15-D-03049115500498

Independent Living Service Code

33

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Independent Living Service Code

34

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

35

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

Retained Housing

Avoided eviction from rental

property

Prevented or resolved a

mortgage default

Obtained a Home Equity Conversion Mortgage (HECM)

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

36

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

37

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Temporary Housing Placement Service Code

38

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Another property

Different unit within the property

Alternative care facility

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

39

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Another property

Different unit within the property

Alternative care facility

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

40

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

41

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Permanent Housing Placement Date

42

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

image1png

DU203NP-15-D-03049115500498

Pre-Housing Counseling and Post-Housing Counseling

43

Pre-Housing Counseling

Includesbull Identifying mortgage assistance

optionsbull Creating a budget that supports

paying for housing andbull Explaining required documents

Excludesbull Bank-sponsored mortgage

seminars open to the public bull A bank guiding the Participant

through the purchasing process and

bull Sweat-equity programs in which Participants use their own and volunteer labor to construct their homes

Post-Housing Counseling

Includesbull Meeting rent requirementsbull Avoiding default and foreclosurebull Managing credit issues andbull Changing a mortgage

DU203NP-15-D-03049115500498

Residence Census Tract

44

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

Census Bureaursquos online tool converts physical addresses to census tract numbers

httpsfactfindercensusgovfacesnavjsfpagessearchresultsxhtmlrefresh=t

DU203NP-15-D-03049115500498

Residence Census Tract (1)

45

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

Step 1 Click the link for the Census Bureaursquos tool to convert addresses to census tract numbers httpsfactfindercensusgovfacesnavjsfpagessearchresultsxhtml

Permanent Housing Placement Date
Select

Title		Permanent Housing Placement Date
Question		What is the date Participant was placed in permanent housing
Focus Area		Housing
PRLI Fixed ID		91

Permanent Housing Placement Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Permanent Housing Placement Service Code
Question		Did the Participant receive assistance with securing permanent housing
Focus Area		Housing
PRLI Fixed ID		90

Permanent Housing Placement Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Permanent Housing Placement Service Code
Question		Did the Participant receive assistance with securing permanent housing
Focus Area		Housing
PRLI Fixed ID		90

Intermediate Housing Status Code
Select
1 =		Avoided eviction from rental property
2 =		Obtained a Home Equity Conversion Mortgage (HECM)
3 =		Prevented or resolved a mortgage default
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Intermediate Housing Status Code
Question		Did you retain your housing and what method did you utilize
Focus Area		Housing
PRLI Fixed ID		54

Intermediate Housing Status Code
Select
1 =		Avoided eviction from rental property
2 =		Obtained a Home Equity Conversion Mortgage (HECM)
3 =		Prevented or resolved a mortgage default
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Intermediate Housing Status Code
Question		Did you retain your housing and what method did you utilize
Focus Area		Housing
PRLI Fixed ID		54

Independent Living Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Independent Living Service Code
Question		Did Participant receive services to enable them to remain in their home
Focus Area		Housing
PRLI Fixed ID		92

Independent Living Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Independent Living Service Code
Question		Did Participant receive services to enable them to remain in their home
Focus Area		Housing
PRLI Fixed ID		92

Hard to House Code
Select
1 =		Head of household has lived in public housing for more than 10 years
2 =		Head of household does not have a high-school diploma or GED
3 =		Three or more minors in the household
4 =		One or more household members has a criminal record
5 =		The head of household is not disabled but one or more other household members is disabled
6 =		The head of household is a single elderly adult who is the primary caregiver for one or more children
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Hard to House Code
Question		Is the Participant a high risk to house
Focus Area		Housing
PRLI Fixed ID		21

Returning CitizenEx-Offender Code
Select
1 =		Individual is currently a subject involved in the CJS
2 =		The individual is not currently subject to any phase of the CJS but has been in the previous 12 months
3 =		The individual is not currently subject to any phase of the CJS and has not been in the previous 12 months
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Returning CitizenEx-Offender Code
Question		Do you have an active criminal record or were you charged with committing a crime in the prior twelve (12) months
Focus Area		Housing
PRLI Fixed ID		22

Returning CitizenEx-Offender Code
Select
1 =		Individual is currently a subject involved in the CJS
2 =		The individual is not currently subject to any phase of the CJS but has been in the previous 12 months
3 =		The individual is not currently subject to any phase of the CJS and has not been in the previous 12 months
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Returning CitizenEx-Offender Code
Question		Do you have an active criminal record or were you charged with committing a crime in the prior twelve (12) months
Focus Area		Housing
PRLI Fixed ID		22

Weeks Homeless Count
Enter
4833

Title		Weeks Homeless Count
Question		How many weeks have you been homeless in the prior twelve (12) months
Focus Area		Housing
PRLI Fixed ID		51

Years in Subsidized Housing Number
Enter
		Number of years
		NA Information not collected

Title		Years in Subsidized Housing Number
Question		How many years did you spend in subsidized housing
Focus Area		Housing
PRLI Fixed ID		17

Housing Status Code
Select
1 =		Identifies as a public housing resident
2 =		Receives a tenant-based rental voucher
3 =		Receives a project-based rental voucher
4 =		Privately subsidized housing
5 =		Unsubsidized (market rate) housing
6 =		Owns a home
7 =		Homeless
8 =		Refused
99=		Does not know NA Information not collected

Title		Housing Status Code
Question		What type of residence do you live in and how is it paid for
Focus Area		Housing
PRLI Fixed ID		36

Prior Night Residence Code
Select
1 =		Emergency shelter including hotelmotel voucher
2 =		Foster care home or foster care group home
3 =		Hospital or other residential non-psychiatric medical facility
4 =		Hotel or motel paid for without emergency shelter voucher
5 =		Jail prison or juvenile detention facility
6 =		Long-term care facility or nursing home
7 =		Owned by individual no ongoing housing subsidy
8 =		Owned by individual with ongoing housing subsidy
9 =		Permanent housing for formerly homeless persons
10 =		Place not meant for habitation
11 =		Psychiatric hospital or other psychiatric facility
12 =		Rental by individual no ongoing housing subsidy
13 =		Rental by individual with ongoing housing subsidy
14 =		Safe Haven
15 =		Staying or living in a family memberrsquos room apartment or house
16 =		Staying or living in a friendrsquos room apartment or house
17 =		Substance abuse treatment facility or detox center
18 =		Transitional housing for homeless persons (including homeless youth)
88 =		Individual refused
99 =		Individual does not know NA

Homeless Status Code
Select
1 =		Homeless
2 =		Runaway youth
3 =		Neither homeless or a runaway youth
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Homeless Status Code
Question		Where do you usually or regularly sleep
Focus Area		Housing
PRLI Fixed ID		50

Homeless Status Code
Select
1 =		Homeless
2 =		Runaway youth
3 =		Neither homeless or a runaway youth
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Homeless Status Code
Question		Where do you usually or regularly sleep
Focus Area		Housing
PRLI Fixed ID		50

Needs Assessment Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

DU203NP-15-D-03049115500498

Meeting of Service Coordinators ndash John and Kathy

14

Hypothetical Example - Meet Ned ndash Program Participant

bull Resident of Washington DC

bull 28 years oldbull US Army Veteranbull Lacks a fixed regular

adequate living environment

bull Lived on the streets for 10 of the last 12 months

bull Has no disabilitybull Has no criminal record

15

Homeless Status Code

Homeless

Lack a fixed regular adequate night time residencePrimary night time residence isbull Public or private shelter used for

temporary accommodationbull Institution providing temporary

residence for those intended to be institutionalized or

bull Other place not ordinarily used as a regular sleeping accommodation

A Participant under 18 is considered homeless if they left home without permission of family (runaway youth)

16

Not Considered Homeless

A Participant is not considered homeless if they arebull Sleeping in a temporary residence

while away from homebull Imprisoned orbull Detained under an Act of

Congress or State law

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Homeless Status Code

17

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Homeless Status Code

18

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Shelter Placement Service Code

19

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

EMERGENCY SHELTERAny facility with primary purpose of providing a temporary shelter for the homeless and does not require occupants to sign leases or occupancy agreements

Housing and Support Services

Support Supervision Safe Place to Live

Structures

Group Homes Network of HomesClusters of Apartments

DU203NP-15-D-03049115500498

Prior Night Residence Code

20

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Title Prior Night Residence CodeQuestion Where did you sleep before receiving grant servicesFocus Area HousingPRLI Fixed ID 53

DU203NP-15-D-03049115500498

Housing Status Code

21

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Years in Subsidized Housing Number

22

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS Y

Hypothetical Example ndash Ned ndash Additional Details

bull 4 episodes of homelessness in 3 years

bull Lived on streets and shelter

bull Has been alone on the streets 10 months before being admitted to the hospital for the last 35 days

bull Prior to the last 12 months 3 homeless episodes consisting of

bull 5 daysbull 20 daysbull 14 days

23

DU203NP-15-D-03049115500498

Chronically Homeless Status Code

24

Requirements to be considered chronically homeless include

1 Homeless

2 Unaccompanied homeless

3 Disabling condition

4a Continuously homeless for a year or more

OR

4b Four episodes of homelessness in the past 3 years each lasting a minimum of 15 days

5 Meets the conditions for being chronically homeless before being institutionalized for fewer than 90 days

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Ned ndash Chronically Homeless StatusRequirements Supporting Facts Analysis

1 Homeless bull No fixed regular adequate night time residence and sleeps in the streets

Yes

2 Unaccompanied homeless bull Individual or adult or minor head of household who is alone while homeless

Yes

3 Disabling condition bull No disabling condition No

4a Continuously homeless for a year or more

bull Has been homeless for 10 months No

OR

4b Four episodes of homelessness in the past 3 years each lasting a minimum of 15 days

bull Has been homeless four times but one instance was 14 days

No

5 Meets the conditions for being chronically homeless before being institutionalized fewer than 90 days

bull Does not meet the conditions for chronically homeless

No

25

Is Ned chronically homeless No

Weeks Homeless Count

Question How many weeks have you been homeless in the past 12 months

26

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Weeks Homeless Count

27

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

On Street

bull 10 Months x 433 Weeks per month =bull 4333 Weeks

In Hospital

bull 35 days 7 Days per week =bull 5 Weeks

Total

bull 4333 Weeks + 5 Weeks =bull 4833 Weeks which rounds to 48 weeks

DU203NP-15-D-03049115500498

Returning CitizenEx-Offender Code

28

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA N MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Returning CitizenEx-Offender Code

29

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA N MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Hard to House Code

30

Applies to GrantsB-b SC Y JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ N ROSS Y

DU203NP-15-D-03049115500498

Transportation Assistance Service Code

31

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS Y

Transportation Services

Passes or tokens for

public transportation

Rides in service

providersrsquo vehicles

Car pools arranged by

service providers

Assistance to repairs with

personal vehicles

DU203NP-15-D-03049115500498

Independent Living Service Code

32

Disabled or Frail Elderly Participant

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

Disabled for Frail Elderly Participant Services that Enable

Remaining in Home

Assistance with Obtaining Housing

Disabled or Frail Elderly Participant

Examples

Cleaning the home or laundry Paying bills

Shopping Reading mail

Cooking Organizing personal records

Budgeting

Referrals to services or supports to assist Participants with keeping managing and maintaining all aspects of their home other than home-making

DU203NP-15-D-03049115500498

Independent Living Service Code

33

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Independent Living Service Code

34

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

35

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

Retained Housing

Avoided eviction from rental

property

Prevented or resolved a

mortgage default

Obtained a Home Equity Conversion Mortgage (HECM)

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

36

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

37

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Temporary Housing Placement Service Code

38

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Another property

Different unit within the property

Alternative care facility

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

39

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Another property

Different unit within the property

Alternative care facility

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

40

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

41

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Permanent Housing Placement Date

42

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

image1png

DU203NP-15-D-03049115500498

Pre-Housing Counseling and Post-Housing Counseling

43

Pre-Housing Counseling

Includesbull Identifying mortgage assistance

optionsbull Creating a budget that supports

paying for housing andbull Explaining required documents

Excludesbull Bank-sponsored mortgage

seminars open to the public bull A bank guiding the Participant

through the purchasing process and

bull Sweat-equity programs in which Participants use their own and volunteer labor to construct their homes

Post-Housing Counseling

Includesbull Meeting rent requirementsbull Avoiding default and foreclosurebull Managing credit issues andbull Changing a mortgage

DU203NP-15-D-03049115500498

Residence Census Tract

44

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

Census Bureaursquos online tool converts physical addresses to census tract numbers

httpsfactfindercensusgovfacesnavjsfpagessearchresultsxhtmlrefresh=t

DU203NP-15-D-03049115500498

Residence Census Tract (1)

45

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

Step 1 Click the link for the Census Bureaursquos tool to convert addresses to census tract numbers httpsfactfindercensusgovfacesnavjsfpagessearchresultsxhtml

Permanent Housing Placement Date
Select

Title		Permanent Housing Placement Date
Question		What is the date Participant was placed in permanent housing
Focus Area		Housing
PRLI Fixed ID		91

Permanent Housing Placement Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Permanent Housing Placement Service Code
Question		Did the Participant receive assistance with securing permanent housing
Focus Area		Housing
PRLI Fixed ID		90

Permanent Housing Placement Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Permanent Housing Placement Service Code
Question		Did the Participant receive assistance with securing permanent housing
Focus Area		Housing
PRLI Fixed ID		90

Intermediate Housing Status Code
Select
1 =		Avoided eviction from rental property
2 =		Obtained a Home Equity Conversion Mortgage (HECM)
3 =		Prevented or resolved a mortgage default
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Intermediate Housing Status Code
Question		Did you retain your housing and what method did you utilize
Focus Area		Housing
PRLI Fixed ID		54

Intermediate Housing Status Code
Select
1 =		Avoided eviction from rental property
2 =		Obtained a Home Equity Conversion Mortgage (HECM)
3 =		Prevented or resolved a mortgage default
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Intermediate Housing Status Code
Question		Did you retain your housing and what method did you utilize
Focus Area		Housing
PRLI Fixed ID		54

Independent Living Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Independent Living Service Code
Question		Did Participant receive services to enable them to remain in their home
Focus Area		Housing
PRLI Fixed ID		92

Independent Living Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Independent Living Service Code
Question		Did Participant receive services to enable them to remain in their home
Focus Area		Housing
PRLI Fixed ID		92

Hard to House Code
Select
1 =		Head of household has lived in public housing for more than 10 years
2 =		Head of household does not have a high-school diploma or GED
3 =		Three or more minors in the household
4 =		One or more household members has a criminal record
5 =		The head of household is not disabled but one or more other household members is disabled
6 =		The head of household is a single elderly adult who is the primary caregiver for one or more children
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Hard to House Code
Question		Is the Participant a high risk to house
Focus Area		Housing
PRLI Fixed ID		21

Returning CitizenEx-Offender Code
Select
1 =		Individual is currently a subject involved in the CJS
2 =		The individual is not currently subject to any phase of the CJS but has been in the previous 12 months
3 =		The individual is not currently subject to any phase of the CJS and has not been in the previous 12 months
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Returning CitizenEx-Offender Code
Question		Do you have an active criminal record or were you charged with committing a crime in the prior twelve (12) months
Focus Area		Housing
PRLI Fixed ID		22

Returning CitizenEx-Offender Code
Select
1 =		Individual is currently a subject involved in the CJS
2 =		The individual is not currently subject to any phase of the CJS but has been in the previous 12 months
3 =		The individual is not currently subject to any phase of the CJS and has not been in the previous 12 months
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Returning CitizenEx-Offender Code
Question		Do you have an active criminal record or were you charged with committing a crime in the prior twelve (12) months
Focus Area		Housing
PRLI Fixed ID		22

Weeks Homeless Count
Enter
4833

Title		Weeks Homeless Count
Question		How many weeks have you been homeless in the prior twelve (12) months
Focus Area		Housing
PRLI Fixed ID		51

Years in Subsidized Housing Number
Enter
		Number of years
		NA Information not collected

Title		Years in Subsidized Housing Number
Question		How many years did you spend in subsidized housing
Focus Area		Housing
PRLI Fixed ID		17

Housing Status Code
Select
1 =		Identifies as a public housing resident
2 =		Receives a tenant-based rental voucher
3 =		Receives a project-based rental voucher
4 =		Privately subsidized housing
5 =		Unsubsidized (market rate) housing
6 =		Owns a home
7 =		Homeless
8 =		Refused
99=		Does not know NA Information not collected

Title		Housing Status Code
Question		What type of residence do you live in and how is it paid for
Focus Area		Housing
PRLI Fixed ID		36

Prior Night Residence Code
Select
1 =		Emergency shelter including hotelmotel voucher
2 =		Foster care home or foster care group home
3 =		Hospital or other residential non-psychiatric medical facility
4 =		Hotel or motel paid for without emergency shelter voucher
5 =		Jail prison or juvenile detention facility
6 =		Long-term care facility or nursing home
7 =		Owned by individual no ongoing housing subsidy
8 =		Owned by individual with ongoing housing subsidy
9 =		Permanent housing for formerly homeless persons
10 =		Place not meant for habitation
11 =		Psychiatric hospital or other psychiatric facility
12 =		Rental by individual no ongoing housing subsidy
13 =		Rental by individual with ongoing housing subsidy
14 =		Safe Haven
15 =		Staying or living in a family memberrsquos room apartment or house
16 =		Staying or living in a friendrsquos room apartment or house
17 =		Substance abuse treatment facility or detox center
18 =		Transitional housing for homeless persons (including homeless youth)
88 =		Individual refused
99 =		Individual does not know NA

Homeless Status Code
Select
1 =		Homeless
2 =		Runaway youth
3 =		Neither homeless or a runaway youth
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Homeless Status Code
Question		Where do you usually or regularly sleep
Focus Area		Housing
PRLI Fixed ID		50

Homeless Status Code
Select
1 =		Homeless
2 =		Runaway youth
3 =		Neither homeless or a runaway youth
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Homeless Status Code
Question		Where do you usually or regularly sleep
Focus Area		Housing
PRLI Fixed ID		50

Hypothetical Example - Meet Ned ndash Program Participant

bull Resident of Washington DC

bull 28 years oldbull US Army Veteranbull Lacks a fixed regular

adequate living environment

bull Lived on the streets for 10 of the last 12 months

bull Has no disabilitybull Has no criminal record

15

Homeless Status Code

Homeless

Lack a fixed regular adequate night time residencePrimary night time residence isbull Public or private shelter used for

temporary accommodationbull Institution providing temporary

residence for those intended to be institutionalized or

bull Other place not ordinarily used as a regular sleeping accommodation

A Participant under 18 is considered homeless if they left home without permission of family (runaway youth)

16

Not Considered Homeless

A Participant is not considered homeless if they arebull Sleeping in a temporary residence

while away from homebull Imprisoned orbull Detained under an Act of

Congress or State law

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Homeless Status Code

17

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Homeless Status Code

18

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Shelter Placement Service Code

19

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

EMERGENCY SHELTERAny facility with primary purpose of providing a temporary shelter for the homeless and does not require occupants to sign leases or occupancy agreements

Housing and Support Services

Support Supervision Safe Place to Live

Structures

Group Homes Network of HomesClusters of Apartments

DU203NP-15-D-03049115500498

Prior Night Residence Code

20

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Title Prior Night Residence CodeQuestion Where did you sleep before receiving grant servicesFocus Area HousingPRLI Fixed ID 53

DU203NP-15-D-03049115500498

Housing Status Code

21

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Years in Subsidized Housing Number

22

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS Y

Hypothetical Example ndash Ned ndash Additional Details

bull 4 episodes of homelessness in 3 years

bull Lived on streets and shelter

bull Has been alone on the streets 10 months before being admitted to the hospital for the last 35 days

bull Prior to the last 12 months 3 homeless episodes consisting of

bull 5 daysbull 20 daysbull 14 days

23

DU203NP-15-D-03049115500498

Chronically Homeless Status Code

24

Requirements to be considered chronically homeless include

1 Homeless

2 Unaccompanied homeless

3 Disabling condition

4a Continuously homeless for a year or more

OR

4b Four episodes of homelessness in the past 3 years each lasting a minimum of 15 days

5 Meets the conditions for being chronically homeless before being institutionalized for fewer than 90 days

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Ned ndash Chronically Homeless StatusRequirements Supporting Facts Analysis

1 Homeless bull No fixed regular adequate night time residence and sleeps in the streets

Yes

2 Unaccompanied homeless bull Individual or adult or minor head of household who is alone while homeless

Yes

3 Disabling condition bull No disabling condition No

4a Continuously homeless for a year or more

bull Has been homeless for 10 months No

OR

4b Four episodes of homelessness in the past 3 years each lasting a minimum of 15 days

bull Has been homeless four times but one instance was 14 days

No

5 Meets the conditions for being chronically homeless before being institutionalized fewer than 90 days

bull Does not meet the conditions for chronically homeless

No

25

Is Ned chronically homeless No

Weeks Homeless Count

Question How many weeks have you been homeless in the past 12 months

26

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Weeks Homeless Count

27

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

On Street

bull 10 Months x 433 Weeks per month =bull 4333 Weeks

In Hospital

bull 35 days 7 Days per week =bull 5 Weeks

Total

bull 4333 Weeks + 5 Weeks =bull 4833 Weeks which rounds to 48 weeks

DU203NP-15-D-03049115500498

Returning CitizenEx-Offender Code

28

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA N MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Returning CitizenEx-Offender Code

29

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA N MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Hard to House Code

30

Applies to GrantsB-b SC Y JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ N ROSS Y

DU203NP-15-D-03049115500498

Transportation Assistance Service Code

31

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS Y

Transportation Services

Passes or tokens for

public transportation

Rides in service

providersrsquo vehicles

Car pools arranged by

service providers

Assistance to repairs with

personal vehicles

DU203NP-15-D-03049115500498

Independent Living Service Code

32

Disabled or Frail Elderly Participant

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

Disabled for Frail Elderly Participant Services that Enable

Remaining in Home

Assistance with Obtaining Housing

Disabled or Frail Elderly Participant

Examples

Cleaning the home or laundry Paying bills

Shopping Reading mail

Cooking Organizing personal records

Budgeting

Referrals to services or supports to assist Participants with keeping managing and maintaining all aspects of their home other than home-making

DU203NP-15-D-03049115500498

Independent Living Service Code

33

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Independent Living Service Code

34

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

35

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

Retained Housing

Avoided eviction from rental

property

Prevented or resolved a

mortgage default

Obtained a Home Equity Conversion Mortgage (HECM)

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

36

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

37

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Temporary Housing Placement Service Code

38

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Another property

Different unit within the property

Alternative care facility

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

39

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Another property

Different unit within the property

Alternative care facility

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

40

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

41

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Permanent Housing Placement Date

42

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

image1png

DU203NP-15-D-03049115500498

Pre-Housing Counseling and Post-Housing Counseling

43

Pre-Housing Counseling

Includesbull Identifying mortgage assistance

optionsbull Creating a budget that supports

paying for housing andbull Explaining required documents

Excludesbull Bank-sponsored mortgage

seminars open to the public bull A bank guiding the Participant

through the purchasing process and

bull Sweat-equity programs in which Participants use their own and volunteer labor to construct their homes

Post-Housing Counseling

Includesbull Meeting rent requirementsbull Avoiding default and foreclosurebull Managing credit issues andbull Changing a mortgage

DU203NP-15-D-03049115500498

Residence Census Tract

44

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

Census Bureaursquos online tool converts physical addresses to census tract numbers

httpsfactfindercensusgovfacesnavjsfpagessearchresultsxhtmlrefresh=t

DU203NP-15-D-03049115500498

Residence Census Tract (1)

45

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

Step 1 Click the link for the Census Bureaursquos tool to convert addresses to census tract numbers httpsfactfindercensusgovfacesnavjsfpagessearchresultsxhtml

Permanent Housing Placement Date
Select

Title		Permanent Housing Placement Date
Question		What is the date Participant was placed in permanent housing
Focus Area		Housing
PRLI Fixed ID		91

Permanent Housing Placement Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Permanent Housing Placement Service Code
Question		Did the Participant receive assistance with securing permanent housing
Focus Area		Housing
PRLI Fixed ID		90

Permanent Housing Placement Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Permanent Housing Placement Service Code
Question		Did the Participant receive assistance with securing permanent housing
Focus Area		Housing
PRLI Fixed ID		90

Intermediate Housing Status Code
Select
1 =		Avoided eviction from rental property
2 =		Obtained a Home Equity Conversion Mortgage (HECM)
3 =		Prevented or resolved a mortgage default
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Intermediate Housing Status Code
Question		Did you retain your housing and what method did you utilize
Focus Area		Housing
PRLI Fixed ID		54

Intermediate Housing Status Code
Select
1 =		Avoided eviction from rental property
2 =		Obtained a Home Equity Conversion Mortgage (HECM)
3 =		Prevented or resolved a mortgage default
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Intermediate Housing Status Code
Question		Did you retain your housing and what method did you utilize
Focus Area		Housing
PRLI Fixed ID		54

Independent Living Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Independent Living Service Code
Question		Did Participant receive services to enable them to remain in their home
Focus Area		Housing
PRLI Fixed ID		92

Independent Living Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Independent Living Service Code
Question		Did Participant receive services to enable them to remain in their home
Focus Area		Housing
PRLI Fixed ID		92

Hard to House Code
Select
1 =		Head of household has lived in public housing for more than 10 years
2 =		Head of household does not have a high-school diploma or GED
3 =		Three or more minors in the household
4 =		One or more household members has a criminal record
5 =		The head of household is not disabled but one or more other household members is disabled
6 =		The head of household is a single elderly adult who is the primary caregiver for one or more children
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Hard to House Code
Question		Is the Participant a high risk to house
Focus Area		Housing
PRLI Fixed ID		21

Returning CitizenEx-Offender Code
Select
1 =		Individual is currently a subject involved in the CJS
2 =		The individual is not currently subject to any phase of the CJS but has been in the previous 12 months
3 =		The individual is not currently subject to any phase of the CJS and has not been in the previous 12 months
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Returning CitizenEx-Offender Code
Question		Do you have an active criminal record or were you charged with committing a crime in the prior twelve (12) months
Focus Area		Housing
PRLI Fixed ID		22

Returning CitizenEx-Offender Code
Select
1 =		Individual is currently a subject involved in the CJS
2 =		The individual is not currently subject to any phase of the CJS but has been in the previous 12 months
3 =		The individual is not currently subject to any phase of the CJS and has not been in the previous 12 months
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Returning CitizenEx-Offender Code
Question		Do you have an active criminal record or were you charged with committing a crime in the prior twelve (12) months
Focus Area		Housing
PRLI Fixed ID		22

Weeks Homeless Count
Enter
4833

Title		Weeks Homeless Count
Question		How many weeks have you been homeless in the prior twelve (12) months
Focus Area		Housing
PRLI Fixed ID		51

Years in Subsidized Housing Number
Enter
		Number of years
		NA Information not collected

Title		Years in Subsidized Housing Number
Question		How many years did you spend in subsidized housing
Focus Area		Housing
PRLI Fixed ID		17

Housing Status Code
Select
1 =		Identifies as a public housing resident
2 =		Receives a tenant-based rental voucher
3 =		Receives a project-based rental voucher
4 =		Privately subsidized housing
5 =		Unsubsidized (market rate) housing
6 =		Owns a home
7 =		Homeless
8 =		Refused
99=		Does not know NA Information not collected

Title		Housing Status Code
Question		What type of residence do you live in and how is it paid for
Focus Area		Housing
PRLI Fixed ID		36

Prior Night Residence Code
Select
1 =		Emergency shelter including hotelmotel voucher
2 =		Foster care home or foster care group home
3 =		Hospital or other residential non-psychiatric medical facility
4 =		Hotel or motel paid for without emergency shelter voucher
5 =		Jail prison or juvenile detention facility
6 =		Long-term care facility or nursing home
7 =		Owned by individual no ongoing housing subsidy
8 =		Owned by individual with ongoing housing subsidy
9 =		Permanent housing for formerly homeless persons
10 =		Place not meant for habitation
11 =		Psychiatric hospital or other psychiatric facility
12 =		Rental by individual no ongoing housing subsidy
13 =		Rental by individual with ongoing housing subsidy
14 =		Safe Haven
15 =		Staying or living in a family memberrsquos room apartment or house
16 =		Staying or living in a friendrsquos room apartment or house
17 =		Substance abuse treatment facility or detox center
18 =		Transitional housing for homeless persons (including homeless youth)
88 =		Individual refused
99 =		Individual does not know NA

Homeless Status Code
Select
1 =		Homeless
2 =		Runaway youth
3 =		Neither homeless or a runaway youth
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Homeless Status Code
Question		Where do you usually or regularly sleep
Focus Area		Housing
PRLI Fixed ID		50

Homeless Status Code
Select
1 =		Homeless
2 =		Runaway youth
3 =		Neither homeless or a runaway youth
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Homeless Status Code
Question		Where do you usually or regularly sleep
Focus Area		Housing
PRLI Fixed ID		50

Homeless Status Code

Homeless

Lack a fixed regular adequate night time residencePrimary night time residence isbull Public or private shelter used for

temporary accommodationbull Institution providing temporary

residence for those intended to be institutionalized or

bull Other place not ordinarily used as a regular sleeping accommodation

A Participant under 18 is considered homeless if they left home without permission of family (runaway youth)

16

Not Considered Homeless

A Participant is not considered homeless if they arebull Sleeping in a temporary residence

while away from homebull Imprisoned orbull Detained under an Act of

Congress or State law

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Homeless Status Code

17

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Homeless Status Code

18

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Shelter Placement Service Code

19

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

EMERGENCY SHELTERAny facility with primary purpose of providing a temporary shelter for the homeless and does not require occupants to sign leases or occupancy agreements

Housing and Support Services

Support Supervision Safe Place to Live

Structures

Group Homes Network of HomesClusters of Apartments

DU203NP-15-D-03049115500498

Prior Night Residence Code

20

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Title Prior Night Residence CodeQuestion Where did you sleep before receiving grant servicesFocus Area HousingPRLI Fixed ID 53

DU203NP-15-D-03049115500498

Housing Status Code

21

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Years in Subsidized Housing Number

22

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS Y

Hypothetical Example ndash Ned ndash Additional Details

bull 4 episodes of homelessness in 3 years

bull Lived on streets and shelter

bull Has been alone on the streets 10 months before being admitted to the hospital for the last 35 days

bull Prior to the last 12 months 3 homeless episodes consisting of

bull 5 daysbull 20 daysbull 14 days

23

DU203NP-15-D-03049115500498

Chronically Homeless Status Code

24

Requirements to be considered chronically homeless include

1 Homeless

2 Unaccompanied homeless

3 Disabling condition

4a Continuously homeless for a year or more

OR

4b Four episodes of homelessness in the past 3 years each lasting a minimum of 15 days

5 Meets the conditions for being chronically homeless before being institutionalized for fewer than 90 days

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Ned ndash Chronically Homeless StatusRequirements Supporting Facts Analysis

1 Homeless bull No fixed regular adequate night time residence and sleeps in the streets

Yes

2 Unaccompanied homeless bull Individual or adult or minor head of household who is alone while homeless

Yes

3 Disabling condition bull No disabling condition No

4a Continuously homeless for a year or more

bull Has been homeless for 10 months No

OR

4b Four episodes of homelessness in the past 3 years each lasting a minimum of 15 days

bull Has been homeless four times but one instance was 14 days

No

5 Meets the conditions for being chronically homeless before being institutionalized fewer than 90 days

bull Does not meet the conditions for chronically homeless

No

25

Is Ned chronically homeless No

Weeks Homeless Count

Question How many weeks have you been homeless in the past 12 months

26

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Weeks Homeless Count

27

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

On Street

bull 10 Months x 433 Weeks per month =bull 4333 Weeks

In Hospital

bull 35 days 7 Days per week =bull 5 Weeks

Total

bull 4333 Weeks + 5 Weeks =bull 4833 Weeks which rounds to 48 weeks

DU203NP-15-D-03049115500498

Returning CitizenEx-Offender Code

28

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA N MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Returning CitizenEx-Offender Code

29

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA N MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Hard to House Code

30

Applies to GrantsB-b SC Y JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ N ROSS Y

DU203NP-15-D-03049115500498

Transportation Assistance Service Code

31

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS Y

Transportation Services

Passes or tokens for

public transportation

Rides in service

providersrsquo vehicles

Car pools arranged by

service providers

Assistance to repairs with

personal vehicles

DU203NP-15-D-03049115500498

Independent Living Service Code

32

Disabled or Frail Elderly Participant

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

Disabled for Frail Elderly Participant Services that Enable

Remaining in Home

Assistance with Obtaining Housing

Disabled or Frail Elderly Participant

Examples

Cleaning the home or laundry Paying bills

Shopping Reading mail

Cooking Organizing personal records

Budgeting

Referrals to services or supports to assist Participants with keeping managing and maintaining all aspects of their home other than home-making

DU203NP-15-D-03049115500498

Independent Living Service Code

33

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Independent Living Service Code

34

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

35

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

Retained Housing

Avoided eviction from rental

property

Prevented or resolved a

mortgage default

Obtained a Home Equity Conversion Mortgage (HECM)

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

36

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

37

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Temporary Housing Placement Service Code

38

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Another property

Different unit within the property

Alternative care facility

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

39

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Another property

Different unit within the property

Alternative care facility

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

40

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

41

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Permanent Housing Placement Date

42

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

image1png

DU203NP-15-D-03049115500498

Pre-Housing Counseling and Post-Housing Counseling

43

Pre-Housing Counseling

Includesbull Identifying mortgage assistance

optionsbull Creating a budget that supports

paying for housing andbull Explaining required documents

Excludesbull Bank-sponsored mortgage

seminars open to the public bull A bank guiding the Participant

through the purchasing process and

bull Sweat-equity programs in which Participants use their own and volunteer labor to construct their homes

Post-Housing Counseling

Includesbull Meeting rent requirementsbull Avoiding default and foreclosurebull Managing credit issues andbull Changing a mortgage

DU203NP-15-D-03049115500498

Residence Census Tract

44

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

Census Bureaursquos online tool converts physical addresses to census tract numbers

httpsfactfindercensusgovfacesnavjsfpagessearchresultsxhtmlrefresh=t

DU203NP-15-D-03049115500498

Residence Census Tract (1)

45

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

Step 1 Click the link for the Census Bureaursquos tool to convert addresses to census tract numbers httpsfactfindercensusgovfacesnavjsfpagessearchresultsxhtml

Permanent Housing Placement Date
Select

Title		Permanent Housing Placement Date
Question		What is the date Participant was placed in permanent housing
Focus Area		Housing
PRLI Fixed ID		91

Permanent Housing Placement Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Permanent Housing Placement Service Code
Question		Did the Participant receive assistance with securing permanent housing
Focus Area		Housing
PRLI Fixed ID		90

Permanent Housing Placement Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Permanent Housing Placement Service Code
Question		Did the Participant receive assistance with securing permanent housing
Focus Area		Housing
PRLI Fixed ID		90

Intermediate Housing Status Code
Select
1 =		Avoided eviction from rental property
2 =		Obtained a Home Equity Conversion Mortgage (HECM)
3 =		Prevented or resolved a mortgage default
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Intermediate Housing Status Code
Question		Did you retain your housing and what method did you utilize
Focus Area		Housing
PRLI Fixed ID		54

Intermediate Housing Status Code
Select
1 =		Avoided eviction from rental property
2 =		Obtained a Home Equity Conversion Mortgage (HECM)
3 =		Prevented or resolved a mortgage default
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Intermediate Housing Status Code
Question		Did you retain your housing and what method did you utilize
Focus Area		Housing
PRLI Fixed ID		54

Independent Living Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Independent Living Service Code
Question		Did Participant receive services to enable them to remain in their home
Focus Area		Housing
PRLI Fixed ID		92

Independent Living Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Independent Living Service Code
Question		Did Participant receive services to enable them to remain in their home
Focus Area		Housing
PRLI Fixed ID		92

Hard to House Code
Select
1 =		Head of household has lived in public housing for more than 10 years
2 =		Head of household does not have a high-school diploma or GED
3 =		Three or more minors in the household
4 =		One or more household members has a criminal record
5 =		The head of household is not disabled but one or more other household members is disabled
6 =		The head of household is a single elderly adult who is the primary caregiver for one or more children
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Hard to House Code
Question		Is the Participant a high risk to house
Focus Area		Housing
PRLI Fixed ID		21

Returning CitizenEx-Offender Code
Select
1 =		Individual is currently a subject involved in the CJS
2 =		The individual is not currently subject to any phase of the CJS but has been in the previous 12 months
3 =		The individual is not currently subject to any phase of the CJS and has not been in the previous 12 months
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Returning CitizenEx-Offender Code
Question		Do you have an active criminal record or were you charged with committing a crime in the prior twelve (12) months
Focus Area		Housing
PRLI Fixed ID		22

Returning CitizenEx-Offender Code
Select
1 =		Individual is currently a subject involved in the CJS
2 =		The individual is not currently subject to any phase of the CJS but has been in the previous 12 months
3 =		The individual is not currently subject to any phase of the CJS and has not been in the previous 12 months
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Returning CitizenEx-Offender Code
Question		Do you have an active criminal record or were you charged with committing a crime in the prior twelve (12) months
Focus Area		Housing
PRLI Fixed ID		22

Weeks Homeless Count
Enter
4833

Title		Weeks Homeless Count
Question		How many weeks have you been homeless in the prior twelve (12) months
Focus Area		Housing
PRLI Fixed ID		51

Years in Subsidized Housing Number
Enter
		Number of years
		NA Information not collected

Title		Years in Subsidized Housing Number
Question		How many years did you spend in subsidized housing
Focus Area		Housing
PRLI Fixed ID		17

Housing Status Code
Select
1 =		Identifies as a public housing resident
2 =		Receives a tenant-based rental voucher
3 =		Receives a project-based rental voucher
4 =		Privately subsidized housing
5 =		Unsubsidized (market rate) housing
6 =		Owns a home
7 =		Homeless
8 =		Refused
99=		Does not know NA Information not collected

Title		Housing Status Code
Question		What type of residence do you live in and how is it paid for
Focus Area		Housing
PRLI Fixed ID		36

Prior Night Residence Code
Select
1 =		Emergency shelter including hotelmotel voucher
2 =		Foster care home or foster care group home
3 =		Hospital or other residential non-psychiatric medical facility
4 =		Hotel or motel paid for without emergency shelter voucher
5 =		Jail prison or juvenile detention facility
6 =		Long-term care facility or nursing home
7 =		Owned by individual no ongoing housing subsidy
8 =		Owned by individual with ongoing housing subsidy
9 =		Permanent housing for formerly homeless persons
10 =		Place not meant for habitation
11 =		Psychiatric hospital or other psychiatric facility
12 =		Rental by individual no ongoing housing subsidy
13 =		Rental by individual with ongoing housing subsidy
14 =		Safe Haven
15 =		Staying or living in a family memberrsquos room apartment or house
16 =		Staying or living in a friendrsquos room apartment or house
17 =		Substance abuse treatment facility or detox center
18 =		Transitional housing for homeless persons (including homeless youth)
88 =		Individual refused
99 =		Individual does not know NA

Homeless Status Code
Select
1 =		Homeless
2 =		Runaway youth
3 =		Neither homeless or a runaway youth
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Homeless Status Code
Question		Where do you usually or regularly sleep
Focus Area		Housing
PRLI Fixed ID		50

Homeless Status Code
Select
1 =		Homeless
2 =		Runaway youth
3 =		Neither homeless or a runaway youth
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Homeless Status Code
Question		Where do you usually or regularly sleep
Focus Area		Housing
PRLI Fixed ID		50

DU203NP-15-D-03049115500498

Homeless Status Code

17

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Homeless Status Code

18

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Shelter Placement Service Code

19

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

EMERGENCY SHELTERAny facility with primary purpose of providing a temporary shelter for the homeless and does not require occupants to sign leases or occupancy agreements

Housing and Support Services

Support Supervision Safe Place to Live

Structures

Group Homes Network of HomesClusters of Apartments

DU203NP-15-D-03049115500498

Prior Night Residence Code

20

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Title Prior Night Residence CodeQuestion Where did you sleep before receiving grant servicesFocus Area HousingPRLI Fixed ID 53

DU203NP-15-D-03049115500498

Housing Status Code

21

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Years in Subsidized Housing Number

22

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS Y

Hypothetical Example ndash Ned ndash Additional Details

bull 4 episodes of homelessness in 3 years

bull Lived on streets and shelter

bull Has been alone on the streets 10 months before being admitted to the hospital for the last 35 days

bull Prior to the last 12 months 3 homeless episodes consisting of

bull 5 daysbull 20 daysbull 14 days

23

DU203NP-15-D-03049115500498

Chronically Homeless Status Code

24

Requirements to be considered chronically homeless include

1 Homeless

2 Unaccompanied homeless

3 Disabling condition

4a Continuously homeless for a year or more

OR

4b Four episodes of homelessness in the past 3 years each lasting a minimum of 15 days

5 Meets the conditions for being chronically homeless before being institutionalized for fewer than 90 days

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Ned ndash Chronically Homeless StatusRequirements Supporting Facts Analysis

1 Homeless bull No fixed regular adequate night time residence and sleeps in the streets

Yes

2 Unaccompanied homeless bull Individual or adult or minor head of household who is alone while homeless

Yes

3 Disabling condition bull No disabling condition No

4a Continuously homeless for a year or more

bull Has been homeless for 10 months No

OR

4b Four episodes of homelessness in the past 3 years each lasting a minimum of 15 days

bull Has been homeless four times but one instance was 14 days

No

5 Meets the conditions for being chronically homeless before being institutionalized fewer than 90 days

bull Does not meet the conditions for chronically homeless

No

25

Is Ned chronically homeless No

Weeks Homeless Count

Question How many weeks have you been homeless in the past 12 months

26

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Weeks Homeless Count

27

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

On Street

bull 10 Months x 433 Weeks per month =bull 4333 Weeks

In Hospital

bull 35 days 7 Days per week =bull 5 Weeks

Total

bull 4333 Weeks + 5 Weeks =bull 4833 Weeks which rounds to 48 weeks

DU203NP-15-D-03049115500498

Returning CitizenEx-Offender Code

28

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA N MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Returning CitizenEx-Offender Code

29

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA N MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Hard to House Code

30

Applies to GrantsB-b SC Y JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ N ROSS Y

DU203NP-15-D-03049115500498

Transportation Assistance Service Code

31

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS Y

Transportation Services

Passes or tokens for

public transportation

Rides in service

providersrsquo vehicles

Car pools arranged by

service providers

Assistance to repairs with

personal vehicles

DU203NP-15-D-03049115500498

Independent Living Service Code

32

Disabled or Frail Elderly Participant

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

Disabled for Frail Elderly Participant Services that Enable

Remaining in Home

Assistance with Obtaining Housing

Disabled or Frail Elderly Participant

Examples

Cleaning the home or laundry Paying bills

Shopping Reading mail

Cooking Organizing personal records

Budgeting

Referrals to services or supports to assist Participants with keeping managing and maintaining all aspects of their home other than home-making

DU203NP-15-D-03049115500498

Independent Living Service Code

33

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Independent Living Service Code

34

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

35

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

Retained Housing

Avoided eviction from rental

property

Prevented or resolved a

mortgage default

Obtained a Home Equity Conversion Mortgage (HECM)

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

36

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

37

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Temporary Housing Placement Service Code

38

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Another property

Different unit within the property

Alternative care facility

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

39

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Another property

Different unit within the property

Alternative care facility

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

40

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

41

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Permanent Housing Placement Date

42

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

image1png

DU203NP-15-D-03049115500498

Pre-Housing Counseling and Post-Housing Counseling

43

Pre-Housing Counseling

Includesbull Identifying mortgage assistance

optionsbull Creating a budget that supports

paying for housing andbull Explaining required documents

Excludesbull Bank-sponsored mortgage

seminars open to the public bull A bank guiding the Participant

through the purchasing process and

bull Sweat-equity programs in which Participants use their own and volunteer labor to construct their homes

Post-Housing Counseling

Includesbull Meeting rent requirementsbull Avoiding default and foreclosurebull Managing credit issues andbull Changing a mortgage

DU203NP-15-D-03049115500498

Residence Census Tract

44

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

Census Bureaursquos online tool converts physical addresses to census tract numbers

httpsfactfindercensusgovfacesnavjsfpagessearchresultsxhtmlrefresh=t

DU203NP-15-D-03049115500498

Residence Census Tract (1)

45

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

Step 1 Click the link for the Census Bureaursquos tool to convert addresses to census tract numbers httpsfactfindercensusgovfacesnavjsfpagessearchresultsxhtml

Permanent Housing Placement Date
Select

Title		Permanent Housing Placement Date
Question		What is the date Participant was placed in permanent housing
Focus Area		Housing
PRLI Fixed ID		91

Permanent Housing Placement Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Permanent Housing Placement Service Code
Question		Did the Participant receive assistance with securing permanent housing
Focus Area		Housing
PRLI Fixed ID		90

Permanent Housing Placement Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Permanent Housing Placement Service Code
Question		Did the Participant receive assistance with securing permanent housing
Focus Area		Housing
PRLI Fixed ID		90

Intermediate Housing Status Code
Select
1 =		Avoided eviction from rental property
2 =		Obtained a Home Equity Conversion Mortgage (HECM)
3 =		Prevented or resolved a mortgage default
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Intermediate Housing Status Code
Question		Did you retain your housing and what method did you utilize
Focus Area		Housing
PRLI Fixed ID		54

Intermediate Housing Status Code
Select
1 =		Avoided eviction from rental property
2 =		Obtained a Home Equity Conversion Mortgage (HECM)
3 =		Prevented or resolved a mortgage default
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Intermediate Housing Status Code
Question		Did you retain your housing and what method did you utilize
Focus Area		Housing
PRLI Fixed ID		54

Independent Living Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Independent Living Service Code
Question		Did Participant receive services to enable them to remain in their home
Focus Area		Housing
PRLI Fixed ID		92

Independent Living Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Independent Living Service Code
Question		Did Participant receive services to enable them to remain in their home
Focus Area		Housing
PRLI Fixed ID		92

Hard to House Code
Select
1 =		Head of household has lived in public housing for more than 10 years
2 =		Head of household does not have a high-school diploma or GED
3 =		Three or more minors in the household
4 =		One or more household members has a criminal record
5 =		The head of household is not disabled but one or more other household members is disabled
6 =		The head of household is a single elderly adult who is the primary caregiver for one or more children
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Hard to House Code
Question		Is the Participant a high risk to house
Focus Area		Housing
PRLI Fixed ID		21

Returning CitizenEx-Offender Code
Select
1 =		Individual is currently a subject involved in the CJS
2 =		The individual is not currently subject to any phase of the CJS but has been in the previous 12 months
3 =		The individual is not currently subject to any phase of the CJS and has not been in the previous 12 months
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Returning CitizenEx-Offender Code
Question		Do you have an active criminal record or were you charged with committing a crime in the prior twelve (12) months
Focus Area		Housing
PRLI Fixed ID		22

Returning CitizenEx-Offender Code
Select
1 =		Individual is currently a subject involved in the CJS
2 =		The individual is not currently subject to any phase of the CJS but has been in the previous 12 months
3 =		The individual is not currently subject to any phase of the CJS and has not been in the previous 12 months
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Returning CitizenEx-Offender Code
Question		Do you have an active criminal record or were you charged with committing a crime in the prior twelve (12) months
Focus Area		Housing
PRLI Fixed ID		22

Weeks Homeless Count
Enter
4833

Title		Weeks Homeless Count
Question		How many weeks have you been homeless in the prior twelve (12) months
Focus Area		Housing
PRLI Fixed ID		51

Years in Subsidized Housing Number
Enter
		Number of years
		NA Information not collected

Title		Years in Subsidized Housing Number
Question		How many years did you spend in subsidized housing
Focus Area		Housing
PRLI Fixed ID		17

Housing Status Code
Select
1 =		Identifies as a public housing resident
2 =		Receives a tenant-based rental voucher
3 =		Receives a project-based rental voucher
4 =		Privately subsidized housing
5 =		Unsubsidized (market rate) housing
6 =		Owns a home
7 =		Homeless
8 =		Refused
99=		Does not know NA Information not collected

Title		Housing Status Code
Question		What type of residence do you live in and how is it paid for
Focus Area		Housing
PRLI Fixed ID		36

Prior Night Residence Code
Select
1 =		Emergency shelter including hotelmotel voucher
2 =		Foster care home or foster care group home
3 =		Hospital or other residential non-psychiatric medical facility
4 =		Hotel or motel paid for without emergency shelter voucher
5 =		Jail prison or juvenile detention facility
6 =		Long-term care facility or nursing home
7 =		Owned by individual no ongoing housing subsidy
8 =		Owned by individual with ongoing housing subsidy
9 =		Permanent housing for formerly homeless persons
10 =		Place not meant for habitation
11 =		Psychiatric hospital or other psychiatric facility
12 =		Rental by individual no ongoing housing subsidy
13 =		Rental by individual with ongoing housing subsidy
14 =		Safe Haven
15 =		Staying or living in a family memberrsquos room apartment or house
16 =		Staying or living in a friendrsquos room apartment or house
17 =		Substance abuse treatment facility or detox center
18 =		Transitional housing for homeless persons (including homeless youth)
88 =		Individual refused
99 =		Individual does not know NA

Homeless Status Code
Select
1 =		Homeless
2 =		Runaway youth
3 =		Neither homeless or a runaway youth
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Homeless Status Code
Question		Where do you usually or regularly sleep
Focus Area		Housing
PRLI Fixed ID		50

Homeless Status Code
Select
1 =		Homeless
2 =		Runaway youth
3 =		Neither homeless or a runaway youth
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Homeless Status Code
Question		Where do you usually or regularly sleep
Focus Area		Housing
PRLI Fixed ID		50

DU203NP-15-D-03049115500498

Homeless Status Code

18

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Shelter Placement Service Code

19

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

EMERGENCY SHELTERAny facility with primary purpose of providing a temporary shelter for the homeless and does not require occupants to sign leases or occupancy agreements

Housing and Support Services

Support Supervision Safe Place to Live

Structures

Group Homes Network of HomesClusters of Apartments

DU203NP-15-D-03049115500498

Prior Night Residence Code

20

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Title Prior Night Residence CodeQuestion Where did you sleep before receiving grant servicesFocus Area HousingPRLI Fixed ID 53

DU203NP-15-D-03049115500498

Housing Status Code

21

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Years in Subsidized Housing Number

22

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS Y

Hypothetical Example ndash Ned ndash Additional Details

bull 4 episodes of homelessness in 3 years

bull Lived on streets and shelter

bull Has been alone on the streets 10 months before being admitted to the hospital for the last 35 days

bull Prior to the last 12 months 3 homeless episodes consisting of

bull 5 daysbull 20 daysbull 14 days

23

DU203NP-15-D-03049115500498

Chronically Homeless Status Code

24

Requirements to be considered chronically homeless include

1 Homeless

2 Unaccompanied homeless

3 Disabling condition

4a Continuously homeless for a year or more

OR

4b Four episodes of homelessness in the past 3 years each lasting a minimum of 15 days

5 Meets the conditions for being chronically homeless before being institutionalized for fewer than 90 days

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Ned ndash Chronically Homeless StatusRequirements Supporting Facts Analysis

1 Homeless bull No fixed regular adequate night time residence and sleeps in the streets

Yes

2 Unaccompanied homeless bull Individual or adult or minor head of household who is alone while homeless

Yes

3 Disabling condition bull No disabling condition No

4a Continuously homeless for a year or more

bull Has been homeless for 10 months No

OR

4b Four episodes of homelessness in the past 3 years each lasting a minimum of 15 days

bull Has been homeless four times but one instance was 14 days

No

5 Meets the conditions for being chronically homeless before being institutionalized fewer than 90 days

bull Does not meet the conditions for chronically homeless

No

25

Is Ned chronically homeless No

Weeks Homeless Count

Question How many weeks have you been homeless in the past 12 months

26

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Weeks Homeless Count

27

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

On Street

bull 10 Months x 433 Weeks per month =bull 4333 Weeks

In Hospital

bull 35 days 7 Days per week =bull 5 Weeks

Total

bull 4333 Weeks + 5 Weeks =bull 4833 Weeks which rounds to 48 weeks

DU203NP-15-D-03049115500498

Returning CitizenEx-Offender Code

28

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA N MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Returning CitizenEx-Offender Code

29

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA N MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Hard to House Code

30

Applies to GrantsB-b SC Y JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ N ROSS Y

DU203NP-15-D-03049115500498

Transportation Assistance Service Code

31

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS Y

Transportation Services

Passes or tokens for

public transportation

Rides in service

providersrsquo vehicles

Car pools arranged by

service providers

Assistance to repairs with

personal vehicles

DU203NP-15-D-03049115500498

Independent Living Service Code

32

Disabled or Frail Elderly Participant

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

Disabled for Frail Elderly Participant Services that Enable

Remaining in Home

Assistance with Obtaining Housing

Disabled or Frail Elderly Participant

Examples

Cleaning the home or laundry Paying bills

Shopping Reading mail

Cooking Organizing personal records

Budgeting

Referrals to services or supports to assist Participants with keeping managing and maintaining all aspects of their home other than home-making

DU203NP-15-D-03049115500498

Independent Living Service Code

33

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Independent Living Service Code

34

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

35

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

Retained Housing

Avoided eviction from rental

property

Prevented or resolved a

mortgage default

Obtained a Home Equity Conversion Mortgage (HECM)

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

36

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

37

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Temporary Housing Placement Service Code

38

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Another property

Different unit within the property

Alternative care facility

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

39

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Another property

Different unit within the property

Alternative care facility

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

40

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

41

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Permanent Housing Placement Date

42

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

image1png

DU203NP-15-D-03049115500498

Pre-Housing Counseling and Post-Housing Counseling

43

Pre-Housing Counseling

Includesbull Identifying mortgage assistance

optionsbull Creating a budget that supports

paying for housing andbull Explaining required documents

Excludesbull Bank-sponsored mortgage

seminars open to the public bull A bank guiding the Participant

through the purchasing process and

bull Sweat-equity programs in which Participants use their own and volunteer labor to construct their homes

Post-Housing Counseling

Includesbull Meeting rent requirementsbull Avoiding default and foreclosurebull Managing credit issues andbull Changing a mortgage

DU203NP-15-D-03049115500498

Residence Census Tract

44

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

Census Bureaursquos online tool converts physical addresses to census tract numbers

httpsfactfindercensusgovfacesnavjsfpagessearchresultsxhtmlrefresh=t

DU203NP-15-D-03049115500498

Residence Census Tract (1)

45

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

Step 1 Click the link for the Census Bureaursquos tool to convert addresses to census tract numbers httpsfactfindercensusgovfacesnavjsfpagessearchresultsxhtml

Permanent Housing Placement Date
Select

Title		Permanent Housing Placement Date
Question		What is the date Participant was placed in permanent housing
Focus Area		Housing
PRLI Fixed ID		91

Permanent Housing Placement Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Permanent Housing Placement Service Code
Question		Did the Participant receive assistance with securing permanent housing
Focus Area		Housing
PRLI Fixed ID		90

Permanent Housing Placement Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Permanent Housing Placement Service Code
Question		Did the Participant receive assistance with securing permanent housing
Focus Area		Housing
PRLI Fixed ID		90

Intermediate Housing Status Code
Select
1 =		Avoided eviction from rental property
2 =		Obtained a Home Equity Conversion Mortgage (HECM)
3 =		Prevented or resolved a mortgage default
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Intermediate Housing Status Code
Question		Did you retain your housing and what method did you utilize
Focus Area		Housing
PRLI Fixed ID		54

Intermediate Housing Status Code
Select
1 =		Avoided eviction from rental property
2 =		Obtained a Home Equity Conversion Mortgage (HECM)
3 =		Prevented or resolved a mortgage default
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Intermediate Housing Status Code
Question		Did you retain your housing and what method did you utilize
Focus Area		Housing
PRLI Fixed ID		54

Independent Living Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Independent Living Service Code
Question		Did Participant receive services to enable them to remain in their home
Focus Area		Housing
PRLI Fixed ID		92

Independent Living Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Independent Living Service Code
Question		Did Participant receive services to enable them to remain in their home
Focus Area		Housing
PRLI Fixed ID		92

Hard to House Code
Select
1 =		Head of household has lived in public housing for more than 10 years
2 =		Head of household does not have a high-school diploma or GED
3 =		Three or more minors in the household
4 =		One or more household members has a criminal record
5 =		The head of household is not disabled but one or more other household members is disabled
6 =		The head of household is a single elderly adult who is the primary caregiver for one or more children
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Hard to House Code
Question		Is the Participant a high risk to house
Focus Area		Housing
PRLI Fixed ID		21

Returning CitizenEx-Offender Code
Select
1 =		Individual is currently a subject involved in the CJS
2 =		The individual is not currently subject to any phase of the CJS but has been in the previous 12 months
3 =		The individual is not currently subject to any phase of the CJS and has not been in the previous 12 months
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Returning CitizenEx-Offender Code
Question		Do you have an active criminal record or were you charged with committing a crime in the prior twelve (12) months
Focus Area		Housing
PRLI Fixed ID		22

Returning CitizenEx-Offender Code
Select
1 =		Individual is currently a subject involved in the CJS
2 =		The individual is not currently subject to any phase of the CJS but has been in the previous 12 months
3 =		The individual is not currently subject to any phase of the CJS and has not been in the previous 12 months
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Returning CitizenEx-Offender Code
Question		Do you have an active criminal record or were you charged with committing a crime in the prior twelve (12) months
Focus Area		Housing
PRLI Fixed ID		22

Weeks Homeless Count
Enter
4833

Title		Weeks Homeless Count
Question		How many weeks have you been homeless in the prior twelve (12) months
Focus Area		Housing
PRLI Fixed ID		51

Years in Subsidized Housing Number
Enter
		Number of years
		NA Information not collected

Title		Years in Subsidized Housing Number
Question		How many years did you spend in subsidized housing
Focus Area		Housing
PRLI Fixed ID		17

Housing Status Code
Select
1 =		Identifies as a public housing resident
2 =		Receives a tenant-based rental voucher
3 =		Receives a project-based rental voucher
4 =		Privately subsidized housing
5 =		Unsubsidized (market rate) housing
6 =		Owns a home
7 =		Homeless
8 =		Refused
99=		Does not know NA Information not collected

Title		Housing Status Code
Question		What type of residence do you live in and how is it paid for
Focus Area		Housing
PRLI Fixed ID		36

Prior Night Residence Code
Select
1 =		Emergency shelter including hotelmotel voucher
2 =		Foster care home or foster care group home
3 =		Hospital or other residential non-psychiatric medical facility
4 =		Hotel or motel paid for without emergency shelter voucher
5 =		Jail prison or juvenile detention facility
6 =		Long-term care facility or nursing home
7 =		Owned by individual no ongoing housing subsidy
8 =		Owned by individual with ongoing housing subsidy
9 =		Permanent housing for formerly homeless persons
10 =		Place not meant for habitation
11 =		Psychiatric hospital or other psychiatric facility
12 =		Rental by individual no ongoing housing subsidy
13 =		Rental by individual with ongoing housing subsidy
14 =		Safe Haven
15 =		Staying or living in a family memberrsquos room apartment or house
16 =		Staying or living in a friendrsquos room apartment or house
17 =		Substance abuse treatment facility or detox center
18 =		Transitional housing for homeless persons (including homeless youth)
88 =		Individual refused
99 =		Individual does not know NA

Homeless Status Code
Select
1 =		Homeless
2 =		Runaway youth
3 =		Neither homeless or a runaway youth
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Homeless Status Code
Question		Where do you usually or regularly sleep
Focus Area		Housing
PRLI Fixed ID		50

DU203NP-15-D-03049115500498

Shelter Placement Service Code

19

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

EMERGENCY SHELTERAny facility with primary purpose of providing a temporary shelter for the homeless and does not require occupants to sign leases or occupancy agreements

Housing and Support Services

Support Supervision Safe Place to Live

Structures

Group Homes Network of HomesClusters of Apartments

DU203NP-15-D-03049115500498

Prior Night Residence Code

20

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Title Prior Night Residence CodeQuestion Where did you sleep before receiving grant servicesFocus Area HousingPRLI Fixed ID 53

DU203NP-15-D-03049115500498

Housing Status Code

21

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Years in Subsidized Housing Number

22

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS Y

Hypothetical Example ndash Ned ndash Additional Details

bull 4 episodes of homelessness in 3 years

bull Lived on streets and shelter

bull Has been alone on the streets 10 months before being admitted to the hospital for the last 35 days

bull Prior to the last 12 months 3 homeless episodes consisting of

bull 5 daysbull 20 daysbull 14 days

23

DU203NP-15-D-03049115500498

Chronically Homeless Status Code

24

Requirements to be considered chronically homeless include

1 Homeless

2 Unaccompanied homeless

3 Disabling condition

4a Continuously homeless for a year or more

OR

4b Four episodes of homelessness in the past 3 years each lasting a minimum of 15 days

5 Meets the conditions for being chronically homeless before being institutionalized for fewer than 90 days

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Ned ndash Chronically Homeless StatusRequirements Supporting Facts Analysis

1 Homeless bull No fixed regular adequate night time residence and sleeps in the streets

Yes

2 Unaccompanied homeless bull Individual or adult or minor head of household who is alone while homeless

Yes

3 Disabling condition bull No disabling condition No

4a Continuously homeless for a year or more

bull Has been homeless for 10 months No

OR

4b Four episodes of homelessness in the past 3 years each lasting a minimum of 15 days

bull Has been homeless four times but one instance was 14 days

No

5 Meets the conditions for being chronically homeless before being institutionalized fewer than 90 days

bull Does not meet the conditions for chronically homeless

No

25

Is Ned chronically homeless No

Weeks Homeless Count

Question How many weeks have you been homeless in the past 12 months

26

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Weeks Homeless Count

27

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

On Street

bull 10 Months x 433 Weeks per month =bull 4333 Weeks

In Hospital

bull 35 days 7 Days per week =bull 5 Weeks

Total

bull 4333 Weeks + 5 Weeks =bull 4833 Weeks which rounds to 48 weeks

DU203NP-15-D-03049115500498

Returning CitizenEx-Offender Code

28

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA N MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Returning CitizenEx-Offender Code

29

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA N MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Hard to House Code

30

Applies to GrantsB-b SC Y JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ N ROSS Y

DU203NP-15-D-03049115500498

Transportation Assistance Service Code

31

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS Y

Transportation Services

Passes or tokens for

public transportation

Rides in service

providersrsquo vehicles

Car pools arranged by

service providers

Assistance to repairs with

personal vehicles

DU203NP-15-D-03049115500498

Independent Living Service Code

32

Disabled or Frail Elderly Participant

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

Disabled for Frail Elderly Participant Services that Enable

Remaining in Home

Assistance with Obtaining Housing

Disabled or Frail Elderly Participant

Examples

Cleaning the home or laundry Paying bills

Shopping Reading mail

Cooking Organizing personal records

Budgeting

Referrals to services or supports to assist Participants with keeping managing and maintaining all aspects of their home other than home-making

DU203NP-15-D-03049115500498

Independent Living Service Code

33

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Independent Living Service Code

34

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

35

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

Retained Housing

Avoided eviction from rental

property

Prevented or resolved a

mortgage default

Obtained a Home Equity Conversion Mortgage (HECM)

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

36

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

37

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Temporary Housing Placement Service Code

38

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Another property

Different unit within the property

Alternative care facility

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

39

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Another property

Different unit within the property

Alternative care facility

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

40

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

41

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Permanent Housing Placement Date

42

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

image1png

DU203NP-15-D-03049115500498

Pre-Housing Counseling and Post-Housing Counseling

43

Pre-Housing Counseling

Includesbull Identifying mortgage assistance

optionsbull Creating a budget that supports

paying for housing andbull Explaining required documents

Excludesbull Bank-sponsored mortgage

seminars open to the public bull A bank guiding the Participant

through the purchasing process and

bull Sweat-equity programs in which Participants use their own and volunteer labor to construct their homes

Post-Housing Counseling

Includesbull Meeting rent requirementsbull Avoiding default and foreclosurebull Managing credit issues andbull Changing a mortgage

DU203NP-15-D-03049115500498

Residence Census Tract

44

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

Census Bureaursquos online tool converts physical addresses to census tract numbers

httpsfactfindercensusgovfacesnavjsfpagessearchresultsxhtmlrefresh=t

DU203NP-15-D-03049115500498

Residence Census Tract (1)

45

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

Step 1 Click the link for the Census Bureaursquos tool to convert addresses to census tract numbers httpsfactfindercensusgovfacesnavjsfpagessearchresultsxhtml

Permanent Housing Placement Date
Select

Title		Permanent Housing Placement Date
Question		What is the date Participant was placed in permanent housing
Focus Area		Housing
PRLI Fixed ID		91

Permanent Housing Placement Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Permanent Housing Placement Service Code
Question		Did the Participant receive assistance with securing permanent housing
Focus Area		Housing
PRLI Fixed ID		90

Permanent Housing Placement Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Permanent Housing Placement Service Code
Question		Did the Participant receive assistance with securing permanent housing
Focus Area		Housing
PRLI Fixed ID		90

Intermediate Housing Status Code
Select
1 =		Avoided eviction from rental property
2 =		Obtained a Home Equity Conversion Mortgage (HECM)
3 =		Prevented or resolved a mortgage default
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Intermediate Housing Status Code
Question		Did you retain your housing and what method did you utilize
Focus Area		Housing
PRLI Fixed ID		54

Intermediate Housing Status Code
Select
1 =		Avoided eviction from rental property
2 =		Obtained a Home Equity Conversion Mortgage (HECM)
3 =		Prevented or resolved a mortgage default
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Intermediate Housing Status Code
Question		Did you retain your housing and what method did you utilize
Focus Area		Housing
PRLI Fixed ID		54

Independent Living Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Independent Living Service Code
Question		Did Participant receive services to enable them to remain in their home
Focus Area		Housing
PRLI Fixed ID		92

Independent Living Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Independent Living Service Code
Question		Did Participant receive services to enable them to remain in their home
Focus Area		Housing
PRLI Fixed ID		92

Hard to House Code
Select
1 =		Head of household has lived in public housing for more than 10 years
2 =		Head of household does not have a high-school diploma or GED
3 =		Three or more minors in the household
4 =		One or more household members has a criminal record
5 =		The head of household is not disabled but one or more other household members is disabled
6 =		The head of household is a single elderly adult who is the primary caregiver for one or more children
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Hard to House Code
Question		Is the Participant a high risk to house
Focus Area		Housing
PRLI Fixed ID		21

Returning CitizenEx-Offender Code
Select
1 =		Individual is currently a subject involved in the CJS
2 =		The individual is not currently subject to any phase of the CJS but has been in the previous 12 months
3 =		The individual is not currently subject to any phase of the CJS and has not been in the previous 12 months
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Returning CitizenEx-Offender Code
Question		Do you have an active criminal record or were you charged with committing a crime in the prior twelve (12) months
Focus Area		Housing
PRLI Fixed ID		22

Returning CitizenEx-Offender Code
Select
1 =		Individual is currently a subject involved in the CJS
2 =		The individual is not currently subject to any phase of the CJS but has been in the previous 12 months
3 =		The individual is not currently subject to any phase of the CJS and has not been in the previous 12 months
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Returning CitizenEx-Offender Code
Question		Do you have an active criminal record or were you charged with committing a crime in the prior twelve (12) months
Focus Area		Housing
PRLI Fixed ID		22

Weeks Homeless Count
Enter
4833

Title		Weeks Homeless Count
Question		How many weeks have you been homeless in the prior twelve (12) months
Focus Area		Housing
PRLI Fixed ID		51

Years in Subsidized Housing Number
Enter
		Number of years
		NA Information not collected

Title		Years in Subsidized Housing Number
Question		How many years did you spend in subsidized housing
Focus Area		Housing
PRLI Fixed ID		17

Housing Status Code
Select
1 =		Identifies as a public housing resident
2 =		Receives a tenant-based rental voucher
3 =		Receives a project-based rental voucher
4 =		Privately subsidized housing
5 =		Unsubsidized (market rate) housing
6 =		Owns a home
7 =		Homeless
8 =		Refused
99=		Does not know NA Information not collected

Title		Housing Status Code
Question		What type of residence do you live in and how is it paid for
Focus Area		Housing
PRLI Fixed ID		36

Prior Night Residence Code
Select
1 =		Emergency shelter including hotelmotel voucher
2 =		Foster care home or foster care group home
3 =		Hospital or other residential non-psychiatric medical facility
4 =		Hotel or motel paid for without emergency shelter voucher
5 =		Jail prison or juvenile detention facility
6 =		Long-term care facility or nursing home
7 =		Owned by individual no ongoing housing subsidy
8 =		Owned by individual with ongoing housing subsidy
9 =		Permanent housing for formerly homeless persons
10 =		Place not meant for habitation
11 =		Psychiatric hospital or other psychiatric facility
12 =		Rental by individual no ongoing housing subsidy
13 =		Rental by individual with ongoing housing subsidy
14 =		Safe Haven
15 =		Staying or living in a family memberrsquos room apartment or house
16 =		Staying or living in a friendrsquos room apartment or house
17 =		Substance abuse treatment facility or detox center
18 =		Transitional housing for homeless persons (including homeless youth)
88 =		Individual refused
99 =		Individual does not know NA

DU203NP-15-D-03049115500498

Prior Night Residence Code

20

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Title Prior Night Residence CodeQuestion Where did you sleep before receiving grant servicesFocus Area HousingPRLI Fixed ID 53

DU203NP-15-D-03049115500498

Housing Status Code

21

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Years in Subsidized Housing Number

22

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS Y

Hypothetical Example ndash Ned ndash Additional Details

bull 4 episodes of homelessness in 3 years

bull Lived on streets and shelter

bull Has been alone on the streets 10 months before being admitted to the hospital for the last 35 days

bull Prior to the last 12 months 3 homeless episodes consisting of

bull 5 daysbull 20 daysbull 14 days

23

DU203NP-15-D-03049115500498

Chronically Homeless Status Code

24

Requirements to be considered chronically homeless include

1 Homeless

2 Unaccompanied homeless

3 Disabling condition

4a Continuously homeless for a year or more

OR

4b Four episodes of homelessness in the past 3 years each lasting a minimum of 15 days

5 Meets the conditions for being chronically homeless before being institutionalized for fewer than 90 days

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Ned ndash Chronically Homeless StatusRequirements Supporting Facts Analysis

1 Homeless bull No fixed regular adequate night time residence and sleeps in the streets

Yes

2 Unaccompanied homeless bull Individual or adult or minor head of household who is alone while homeless

Yes

3 Disabling condition bull No disabling condition No

4a Continuously homeless for a year or more

bull Has been homeless for 10 months No

OR

4b Four episodes of homelessness in the past 3 years each lasting a minimum of 15 days

bull Has been homeless four times but one instance was 14 days

No

5 Meets the conditions for being chronically homeless before being institutionalized fewer than 90 days

bull Does not meet the conditions for chronically homeless

No

25

Is Ned chronically homeless No

Weeks Homeless Count

Question How many weeks have you been homeless in the past 12 months

26

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Weeks Homeless Count

27

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

On Street

bull 10 Months x 433 Weeks per month =bull 4333 Weeks

In Hospital

bull 35 days 7 Days per week =bull 5 Weeks

Total

bull 4333 Weeks + 5 Weeks =bull 4833 Weeks which rounds to 48 weeks

DU203NP-15-D-03049115500498

Returning CitizenEx-Offender Code

28

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA N MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Returning CitizenEx-Offender Code

29

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA N MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Hard to House Code

30

Applies to GrantsB-b SC Y JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ N ROSS Y

DU203NP-15-D-03049115500498

Transportation Assistance Service Code

31

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS Y

Transportation Services

Passes or tokens for

public transportation

Rides in service

providersrsquo vehicles

Car pools arranged by

service providers

Assistance to repairs with

personal vehicles

DU203NP-15-D-03049115500498

Independent Living Service Code

32

Disabled or Frail Elderly Participant

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

Disabled for Frail Elderly Participant Services that Enable

Remaining in Home

Assistance with Obtaining Housing

Disabled or Frail Elderly Participant

Examples

Cleaning the home or laundry Paying bills

Shopping Reading mail

Cooking Organizing personal records

Budgeting

Referrals to services or supports to assist Participants with keeping managing and maintaining all aspects of their home other than home-making

DU203NP-15-D-03049115500498

Independent Living Service Code

33

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Independent Living Service Code

34

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

35

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

Retained Housing

Avoided eviction from rental

property

Prevented or resolved a

mortgage default

Obtained a Home Equity Conversion Mortgage (HECM)

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

36

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

37

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Temporary Housing Placement Service Code

38

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Another property

Different unit within the property

Alternative care facility

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

39

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Another property

Different unit within the property

Alternative care facility

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

40

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

41

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Permanent Housing Placement Date

42

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

image1png

DU203NP-15-D-03049115500498

Pre-Housing Counseling and Post-Housing Counseling

43

Pre-Housing Counseling

Includesbull Identifying mortgage assistance

optionsbull Creating a budget that supports

paying for housing andbull Explaining required documents

Excludesbull Bank-sponsored mortgage

seminars open to the public bull A bank guiding the Participant

through the purchasing process and

bull Sweat-equity programs in which Participants use their own and volunteer labor to construct their homes

Post-Housing Counseling

Includesbull Meeting rent requirementsbull Avoiding default and foreclosurebull Managing credit issues andbull Changing a mortgage

DU203NP-15-D-03049115500498

Residence Census Tract

44

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

Census Bureaursquos online tool converts physical addresses to census tract numbers

httpsfactfindercensusgovfacesnavjsfpagessearchresultsxhtmlrefresh=t

DU203NP-15-D-03049115500498

Residence Census Tract (1)

45

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

Step 1 Click the link for the Census Bureaursquos tool to convert addresses to census tract numbers httpsfactfindercensusgovfacesnavjsfpagessearchresultsxhtml

Permanent Housing Placement Date
Select

Title		Permanent Housing Placement Date
Question		What is the date Participant was placed in permanent housing
Focus Area		Housing
PRLI Fixed ID		91

Permanent Housing Placement Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Permanent Housing Placement Service Code
Question		Did the Participant receive assistance with securing permanent housing
Focus Area		Housing
PRLI Fixed ID		90

Permanent Housing Placement Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Permanent Housing Placement Service Code
Question		Did the Participant receive assistance with securing permanent housing
Focus Area		Housing
PRLI Fixed ID		90

Intermediate Housing Status Code
Select
1 =		Avoided eviction from rental property
2 =		Obtained a Home Equity Conversion Mortgage (HECM)
3 =		Prevented or resolved a mortgage default
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Intermediate Housing Status Code
Question		Did you retain your housing and what method did you utilize
Focus Area		Housing
PRLI Fixed ID		54

Intermediate Housing Status Code
Select
1 =		Avoided eviction from rental property
2 =		Obtained a Home Equity Conversion Mortgage (HECM)
3 =		Prevented or resolved a mortgage default
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Intermediate Housing Status Code
Question		Did you retain your housing and what method did you utilize
Focus Area		Housing
PRLI Fixed ID		54

Independent Living Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Independent Living Service Code
Question		Did Participant receive services to enable them to remain in their home
Focus Area		Housing
PRLI Fixed ID		92

Independent Living Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Independent Living Service Code
Question		Did Participant receive services to enable them to remain in their home
Focus Area		Housing
PRLI Fixed ID		92

Hard to House Code
Select
1 =		Head of household has lived in public housing for more than 10 years
2 =		Head of household does not have a high-school diploma or GED
3 =		Three or more minors in the household
4 =		One or more household members has a criminal record
5 =		The head of household is not disabled but one or more other household members is disabled
6 =		The head of household is a single elderly adult who is the primary caregiver for one or more children
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Hard to House Code
Question		Is the Participant a high risk to house
Focus Area		Housing
PRLI Fixed ID		21

Returning CitizenEx-Offender Code
Select
1 =		Individual is currently a subject involved in the CJS
2 =		The individual is not currently subject to any phase of the CJS but has been in the previous 12 months
3 =		The individual is not currently subject to any phase of the CJS and has not been in the previous 12 months
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Returning CitizenEx-Offender Code
Question		Do you have an active criminal record or were you charged with committing a crime in the prior twelve (12) months
Focus Area		Housing
PRLI Fixed ID		22

Returning CitizenEx-Offender Code
Select
1 =		Individual is currently a subject involved in the CJS
2 =		The individual is not currently subject to any phase of the CJS but has been in the previous 12 months
3 =		The individual is not currently subject to any phase of the CJS and has not been in the previous 12 months
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Returning CitizenEx-Offender Code
Question		Do you have an active criminal record or were you charged with committing a crime in the prior twelve (12) months
Focus Area		Housing
PRLI Fixed ID		22

Weeks Homeless Count
Enter
4833

Title		Weeks Homeless Count
Question		How many weeks have you been homeless in the prior twelve (12) months
Focus Area		Housing
PRLI Fixed ID		51

Years in Subsidized Housing Number
Enter
		Number of years
		NA Information not collected

Title		Years in Subsidized Housing Number
Question		How many years did you spend in subsidized housing
Focus Area		Housing
PRLI Fixed ID		17

Housing Status Code
Select
1 =		Identifies as a public housing resident
2 =		Receives a tenant-based rental voucher
3 =		Receives a project-based rental voucher
4 =		Privately subsidized housing
5 =		Unsubsidized (market rate) housing
6 =		Owns a home
7 =		Homeless
8 =		Refused
99=		Does not know NA Information not collected

Title		Housing Status Code
Question		What type of residence do you live in and how is it paid for
Focus Area		Housing
PRLI Fixed ID		36

Prior Night Residence Code
Select
1 =		Emergency shelter including hotelmotel voucher
2 =		Foster care home or foster care group home
3 =		Hospital or other residential non-psychiatric medical facility
4 =		Hotel or motel paid for without emergency shelter voucher
5 =		Jail prison or juvenile detention facility
6 =		Long-term care facility or nursing home
7 =		Owned by individual no ongoing housing subsidy
8 =		Owned by individual with ongoing housing subsidy
9 =		Permanent housing for formerly homeless persons
10 =		Place not meant for habitation
11 =		Psychiatric hospital or other psychiatric facility
12 =		Rental by individual no ongoing housing subsidy
13 =		Rental by individual with ongoing housing subsidy
14 =		Safe Haven
15 =		Staying or living in a family memberrsquos room apartment or house
16 =		Staying or living in a friendrsquos room apartment or house
17 =		Substance abuse treatment facility or detox center
18 =		Transitional housing for homeless persons (including homeless youth)
88 =		Individual refused
99 =		Individual does not know NA

DU203NP-15-D-03049115500498

Housing Status Code

21

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Years in Subsidized Housing Number

22

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS Y

Hypothetical Example ndash Ned ndash Additional Details

bull 4 episodes of homelessness in 3 years

bull Lived on streets and shelter

bull Has been alone on the streets 10 months before being admitted to the hospital for the last 35 days

bull Prior to the last 12 months 3 homeless episodes consisting of

bull 5 daysbull 20 daysbull 14 days

23

DU203NP-15-D-03049115500498

Chronically Homeless Status Code

24

Requirements to be considered chronically homeless include

1 Homeless

2 Unaccompanied homeless

3 Disabling condition

4a Continuously homeless for a year or more

OR

4b Four episodes of homelessness in the past 3 years each lasting a minimum of 15 days

5 Meets the conditions for being chronically homeless before being institutionalized for fewer than 90 days

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Ned ndash Chronically Homeless StatusRequirements Supporting Facts Analysis

1 Homeless bull No fixed regular adequate night time residence and sleeps in the streets

Yes

2 Unaccompanied homeless bull Individual or adult or minor head of household who is alone while homeless

Yes

3 Disabling condition bull No disabling condition No

4a Continuously homeless for a year or more

bull Has been homeless for 10 months No

OR

4b Four episodes of homelessness in the past 3 years each lasting a minimum of 15 days

bull Has been homeless four times but one instance was 14 days

No

5 Meets the conditions for being chronically homeless before being institutionalized fewer than 90 days

bull Does not meet the conditions for chronically homeless

No

25

Is Ned chronically homeless No

Weeks Homeless Count

Question How many weeks have you been homeless in the past 12 months

26

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Weeks Homeless Count

27

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

On Street

bull 10 Months x 433 Weeks per month =bull 4333 Weeks

In Hospital

bull 35 days 7 Days per week =bull 5 Weeks

Total

bull 4333 Weeks + 5 Weeks =bull 4833 Weeks which rounds to 48 weeks

DU203NP-15-D-03049115500498

Returning CitizenEx-Offender Code

28

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA N MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Returning CitizenEx-Offender Code

29

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA N MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Hard to House Code

30

Applies to GrantsB-b SC Y JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ N ROSS Y

DU203NP-15-D-03049115500498

Transportation Assistance Service Code

31

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS Y

Transportation Services

Passes or tokens for

public transportation

Rides in service

providersrsquo vehicles

Car pools arranged by

service providers

Assistance to repairs with

personal vehicles

DU203NP-15-D-03049115500498

Independent Living Service Code

32

Disabled or Frail Elderly Participant

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

Disabled for Frail Elderly Participant Services that Enable

Remaining in Home

Assistance with Obtaining Housing

Disabled or Frail Elderly Participant

Examples

Cleaning the home or laundry Paying bills

Shopping Reading mail

Cooking Organizing personal records

Budgeting

Referrals to services or supports to assist Participants with keeping managing and maintaining all aspects of their home other than home-making

DU203NP-15-D-03049115500498

Independent Living Service Code

33

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Independent Living Service Code

34

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

35

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

Retained Housing

Avoided eviction from rental

property

Prevented or resolved a

mortgage default

Obtained a Home Equity Conversion Mortgage (HECM)

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

36

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

37

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Temporary Housing Placement Service Code

38

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Another property

Different unit within the property

Alternative care facility

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

39

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Another property

Different unit within the property

Alternative care facility

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

40

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

41

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Permanent Housing Placement Date

42

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

image1png

DU203NP-15-D-03049115500498

Pre-Housing Counseling and Post-Housing Counseling

43

Pre-Housing Counseling

Includesbull Identifying mortgage assistance

optionsbull Creating a budget that supports

paying for housing andbull Explaining required documents

Excludesbull Bank-sponsored mortgage

seminars open to the public bull A bank guiding the Participant

through the purchasing process and

bull Sweat-equity programs in which Participants use their own and volunteer labor to construct their homes

Post-Housing Counseling

Includesbull Meeting rent requirementsbull Avoiding default and foreclosurebull Managing credit issues andbull Changing a mortgage

DU203NP-15-D-03049115500498

Residence Census Tract

44

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

Census Bureaursquos online tool converts physical addresses to census tract numbers

httpsfactfindercensusgovfacesnavjsfpagessearchresultsxhtmlrefresh=t

DU203NP-15-D-03049115500498

Residence Census Tract (1)

45

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

Step 1 Click the link for the Census Bureaursquos tool to convert addresses to census tract numbers httpsfactfindercensusgovfacesnavjsfpagessearchresultsxhtml

Permanent Housing Placement Date
Select

Title		Permanent Housing Placement Date
Question		What is the date Participant was placed in permanent housing
Focus Area		Housing
PRLI Fixed ID		91

Permanent Housing Placement Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Permanent Housing Placement Service Code
Question		Did the Participant receive assistance with securing permanent housing
Focus Area		Housing
PRLI Fixed ID		90

Permanent Housing Placement Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Permanent Housing Placement Service Code
Question		Did the Participant receive assistance with securing permanent housing
Focus Area		Housing
PRLI Fixed ID		90

Intermediate Housing Status Code
Select
1 =		Avoided eviction from rental property
2 =		Obtained a Home Equity Conversion Mortgage (HECM)
3 =		Prevented or resolved a mortgage default
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Intermediate Housing Status Code
Question		Did you retain your housing and what method did you utilize
Focus Area		Housing
PRLI Fixed ID		54

Intermediate Housing Status Code
Select
1 =		Avoided eviction from rental property
2 =		Obtained a Home Equity Conversion Mortgage (HECM)
3 =		Prevented or resolved a mortgage default
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Intermediate Housing Status Code
Question		Did you retain your housing and what method did you utilize
Focus Area		Housing
PRLI Fixed ID		54

Independent Living Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Independent Living Service Code
Question		Did Participant receive services to enable them to remain in their home
Focus Area		Housing
PRLI Fixed ID		92

Independent Living Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Independent Living Service Code
Question		Did Participant receive services to enable them to remain in their home
Focus Area		Housing
PRLI Fixed ID		92

Hard to House Code
Select
1 =		Head of household has lived in public housing for more than 10 years
2 =		Head of household does not have a high-school diploma or GED
3 =		Three or more minors in the household
4 =		One or more household members has a criminal record
5 =		The head of household is not disabled but one or more other household members is disabled
6 =		The head of household is a single elderly adult who is the primary caregiver for one or more children
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Hard to House Code
Question		Is the Participant a high risk to house
Focus Area		Housing
PRLI Fixed ID		21

Returning CitizenEx-Offender Code
Select
1 =		Individual is currently a subject involved in the CJS
2 =		The individual is not currently subject to any phase of the CJS but has been in the previous 12 months
3 =		The individual is not currently subject to any phase of the CJS and has not been in the previous 12 months
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Returning CitizenEx-Offender Code
Question		Do you have an active criminal record or were you charged with committing a crime in the prior twelve (12) months
Focus Area		Housing
PRLI Fixed ID		22

Returning CitizenEx-Offender Code
Select
1 =		Individual is currently a subject involved in the CJS
2 =		The individual is not currently subject to any phase of the CJS but has been in the previous 12 months
3 =		The individual is not currently subject to any phase of the CJS and has not been in the previous 12 months
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Returning CitizenEx-Offender Code
Question		Do you have an active criminal record or were you charged with committing a crime in the prior twelve (12) months
Focus Area		Housing
PRLI Fixed ID		22

Weeks Homeless Count
Enter
4833

Title		Weeks Homeless Count
Question		How many weeks have you been homeless in the prior twelve (12) months
Focus Area		Housing
PRLI Fixed ID		51

Years in Subsidized Housing Number
Enter
		Number of years
		NA Information not collected

Title		Years in Subsidized Housing Number
Question		How many years did you spend in subsidized housing
Focus Area		Housing
PRLI Fixed ID		17

Housing Status Code
Select
1 =		Identifies as a public housing resident
2 =		Receives a tenant-based rental voucher
3 =		Receives a project-based rental voucher
4 =		Privately subsidized housing
5 =		Unsubsidized (market rate) housing
6 =		Owns a home
7 =		Homeless
8 =		Refused
99=		Does not know NA Information not collected

Title		Housing Status Code
Question		What type of residence do you live in and how is it paid for
Focus Area		Housing
PRLI Fixed ID		36

DU203NP-15-D-03049115500498

Years in Subsidized Housing Number

22

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS Y

Hypothetical Example ndash Ned ndash Additional Details

bull 4 episodes of homelessness in 3 years

bull Lived on streets and shelter

bull Has been alone on the streets 10 months before being admitted to the hospital for the last 35 days

bull Prior to the last 12 months 3 homeless episodes consisting of

bull 5 daysbull 20 daysbull 14 days

23

DU203NP-15-D-03049115500498

Chronically Homeless Status Code

24

Requirements to be considered chronically homeless include

1 Homeless

2 Unaccompanied homeless

3 Disabling condition

4a Continuously homeless for a year or more

OR

4b Four episodes of homelessness in the past 3 years each lasting a minimum of 15 days

5 Meets the conditions for being chronically homeless before being institutionalized for fewer than 90 days

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Ned ndash Chronically Homeless StatusRequirements Supporting Facts Analysis

1 Homeless bull No fixed regular adequate night time residence and sleeps in the streets

Yes

2 Unaccompanied homeless bull Individual or adult or minor head of household who is alone while homeless

Yes

3 Disabling condition bull No disabling condition No

4a Continuously homeless for a year or more

bull Has been homeless for 10 months No

OR

4b Four episodes of homelessness in the past 3 years each lasting a minimum of 15 days

bull Has been homeless four times but one instance was 14 days

No

5 Meets the conditions for being chronically homeless before being institutionalized fewer than 90 days

bull Does not meet the conditions for chronically homeless

No

25

Is Ned chronically homeless No

Weeks Homeless Count

Question How many weeks have you been homeless in the past 12 months

26

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Weeks Homeless Count

27

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

On Street

bull 10 Months x 433 Weeks per month =bull 4333 Weeks

In Hospital

bull 35 days 7 Days per week =bull 5 Weeks

Total

bull 4333 Weeks + 5 Weeks =bull 4833 Weeks which rounds to 48 weeks

DU203NP-15-D-03049115500498

Returning CitizenEx-Offender Code

28

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA N MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Returning CitizenEx-Offender Code

29

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA N MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Hard to House Code

30

Applies to GrantsB-b SC Y JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ N ROSS Y

DU203NP-15-D-03049115500498

Transportation Assistance Service Code

31

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS Y

Transportation Services

Passes or tokens for

public transportation

Rides in service

providersrsquo vehicles

Car pools arranged by

service providers

Assistance to repairs with

personal vehicles

DU203NP-15-D-03049115500498

Independent Living Service Code

32

Disabled or Frail Elderly Participant

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

Disabled for Frail Elderly Participant Services that Enable

Remaining in Home

Assistance with Obtaining Housing

Disabled or Frail Elderly Participant

Examples

Cleaning the home or laundry Paying bills

Shopping Reading mail

Cooking Organizing personal records

Budgeting

Referrals to services or supports to assist Participants with keeping managing and maintaining all aspects of their home other than home-making

DU203NP-15-D-03049115500498

Independent Living Service Code

33

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Independent Living Service Code

34

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

35

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

Retained Housing

Avoided eviction from rental

property

Prevented or resolved a

mortgage default

Obtained a Home Equity Conversion Mortgage (HECM)

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

36

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

37

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Temporary Housing Placement Service Code

38

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Another property

Different unit within the property

Alternative care facility

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

39

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Another property

Different unit within the property

Alternative care facility

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

40

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

41

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Permanent Housing Placement Date

42

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

image1png

DU203NP-15-D-03049115500498

Pre-Housing Counseling and Post-Housing Counseling

43

Pre-Housing Counseling

Includesbull Identifying mortgage assistance

optionsbull Creating a budget that supports

paying for housing andbull Explaining required documents

Excludesbull Bank-sponsored mortgage

seminars open to the public bull A bank guiding the Participant

through the purchasing process and

bull Sweat-equity programs in which Participants use their own and volunteer labor to construct their homes

Post-Housing Counseling

Includesbull Meeting rent requirementsbull Avoiding default and foreclosurebull Managing credit issues andbull Changing a mortgage

DU203NP-15-D-03049115500498

Residence Census Tract

44

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

Census Bureaursquos online tool converts physical addresses to census tract numbers

httpsfactfindercensusgovfacesnavjsfpagessearchresultsxhtmlrefresh=t

DU203NP-15-D-03049115500498

Residence Census Tract (1)

45

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

Step 1 Click the link for the Census Bureaursquos tool to convert addresses to census tract numbers httpsfactfindercensusgovfacesnavjsfpagessearchresultsxhtml

Permanent Housing Placement Date
Select

Title		Permanent Housing Placement Date
Question		What is the date Participant was placed in permanent housing
Focus Area		Housing
PRLI Fixed ID		91

Permanent Housing Placement Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Permanent Housing Placement Service Code
Question		Did the Participant receive assistance with securing permanent housing
Focus Area		Housing
PRLI Fixed ID		90

Permanent Housing Placement Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Permanent Housing Placement Service Code
Question		Did the Participant receive assistance with securing permanent housing
Focus Area		Housing
PRLI Fixed ID		90

Intermediate Housing Status Code
Select
1 =		Avoided eviction from rental property
2 =		Obtained a Home Equity Conversion Mortgage (HECM)
3 =		Prevented or resolved a mortgage default
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Intermediate Housing Status Code
Question		Did you retain your housing and what method did you utilize
Focus Area		Housing
PRLI Fixed ID		54

Intermediate Housing Status Code
Select
1 =		Avoided eviction from rental property
2 =		Obtained a Home Equity Conversion Mortgage (HECM)
3 =		Prevented or resolved a mortgage default
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Intermediate Housing Status Code
Question		Did you retain your housing and what method did you utilize
Focus Area		Housing
PRLI Fixed ID		54

Independent Living Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Independent Living Service Code
Question		Did Participant receive services to enable them to remain in their home
Focus Area		Housing
PRLI Fixed ID		92

Independent Living Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Independent Living Service Code
Question		Did Participant receive services to enable them to remain in their home
Focus Area		Housing
PRLI Fixed ID		92

Hard to House Code
Select
1 =		Head of household has lived in public housing for more than 10 years
2 =		Head of household does not have a high-school diploma or GED
3 =		Three or more minors in the household
4 =		One or more household members has a criminal record
5 =		The head of household is not disabled but one or more other household members is disabled
6 =		The head of household is a single elderly adult who is the primary caregiver for one or more children
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Hard to House Code
Question		Is the Participant a high risk to house
Focus Area		Housing
PRLI Fixed ID		21

Returning CitizenEx-Offender Code
Select
1 =		Individual is currently a subject involved in the CJS
2 =		The individual is not currently subject to any phase of the CJS but has been in the previous 12 months
3 =		The individual is not currently subject to any phase of the CJS and has not been in the previous 12 months
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Returning CitizenEx-Offender Code
Question		Do you have an active criminal record or were you charged with committing a crime in the prior twelve (12) months
Focus Area		Housing
PRLI Fixed ID		22

Returning CitizenEx-Offender Code
Select
1 =		Individual is currently a subject involved in the CJS
2 =		The individual is not currently subject to any phase of the CJS but has been in the previous 12 months
3 =		The individual is not currently subject to any phase of the CJS and has not been in the previous 12 months
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Returning CitizenEx-Offender Code
Question		Do you have an active criminal record or were you charged with committing a crime in the prior twelve (12) months
Focus Area		Housing
PRLI Fixed ID		22

Weeks Homeless Count
Enter
4833

Title		Weeks Homeless Count
Question		How many weeks have you been homeless in the prior twelve (12) months
Focus Area		Housing
PRLI Fixed ID		51

Years in Subsidized Housing Number
Enter
		Number of years
		NA Information not collected

Title		Years in Subsidized Housing Number
Question		How many years did you spend in subsidized housing
Focus Area		Housing
PRLI Fixed ID		17

Hypothetical Example ndash Ned ndash Additional Details

bull 4 episodes of homelessness in 3 years

bull Lived on streets and shelter

bull Has been alone on the streets 10 months before being admitted to the hospital for the last 35 days

bull Prior to the last 12 months 3 homeless episodes consisting of

bull 5 daysbull 20 daysbull 14 days

23

DU203NP-15-D-03049115500498

Chronically Homeless Status Code

24

Requirements to be considered chronically homeless include

1 Homeless

2 Unaccompanied homeless

3 Disabling condition

4a Continuously homeless for a year or more

OR

4b Four episodes of homelessness in the past 3 years each lasting a minimum of 15 days

5 Meets the conditions for being chronically homeless before being institutionalized for fewer than 90 days

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Ned ndash Chronically Homeless StatusRequirements Supporting Facts Analysis

1 Homeless bull No fixed regular adequate night time residence and sleeps in the streets

Yes

2 Unaccompanied homeless bull Individual or adult or minor head of household who is alone while homeless

Yes

3 Disabling condition bull No disabling condition No

4a Continuously homeless for a year or more

bull Has been homeless for 10 months No

OR

4b Four episodes of homelessness in the past 3 years each lasting a minimum of 15 days

bull Has been homeless four times but one instance was 14 days

No

5 Meets the conditions for being chronically homeless before being institutionalized fewer than 90 days

bull Does not meet the conditions for chronically homeless

No

25

Is Ned chronically homeless No

Weeks Homeless Count

Question How many weeks have you been homeless in the past 12 months

26

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Weeks Homeless Count

27

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

On Street

bull 10 Months x 433 Weeks per month =bull 4333 Weeks

In Hospital

bull 35 days 7 Days per week =bull 5 Weeks

Total

bull 4333 Weeks + 5 Weeks =bull 4833 Weeks which rounds to 48 weeks

DU203NP-15-D-03049115500498

Returning CitizenEx-Offender Code

28

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA N MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Returning CitizenEx-Offender Code

29

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA N MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Hard to House Code

30

Applies to GrantsB-b SC Y JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ N ROSS Y

DU203NP-15-D-03049115500498

Transportation Assistance Service Code

31

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS Y

Transportation Services

Passes or tokens for

public transportation

Rides in service

providersrsquo vehicles

Car pools arranged by

service providers

Assistance to repairs with

personal vehicles

DU203NP-15-D-03049115500498

Independent Living Service Code

32

Disabled or Frail Elderly Participant

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

Disabled for Frail Elderly Participant Services that Enable

Remaining in Home

Assistance with Obtaining Housing

Disabled or Frail Elderly Participant

Examples

Cleaning the home or laundry Paying bills

Shopping Reading mail

Cooking Organizing personal records

Budgeting

Referrals to services or supports to assist Participants with keeping managing and maintaining all aspects of their home other than home-making

DU203NP-15-D-03049115500498

Independent Living Service Code

33

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Independent Living Service Code

34

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

35

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

Retained Housing

Avoided eviction from rental

property

Prevented or resolved a

mortgage default

Obtained a Home Equity Conversion Mortgage (HECM)

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

36

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

37

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Temporary Housing Placement Service Code

38

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Another property

Different unit within the property

Alternative care facility

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

39

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Another property

Different unit within the property

Alternative care facility

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

40

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

41

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Permanent Housing Placement Date

42

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

image1png

DU203NP-15-D-03049115500498

Pre-Housing Counseling and Post-Housing Counseling

43

Pre-Housing Counseling

Includesbull Identifying mortgage assistance

optionsbull Creating a budget that supports

paying for housing andbull Explaining required documents

Excludesbull Bank-sponsored mortgage

seminars open to the public bull A bank guiding the Participant

through the purchasing process and

bull Sweat-equity programs in which Participants use their own and volunteer labor to construct their homes

Post-Housing Counseling

Includesbull Meeting rent requirementsbull Avoiding default and foreclosurebull Managing credit issues andbull Changing a mortgage

DU203NP-15-D-03049115500498

Residence Census Tract

44

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

Census Bureaursquos online tool converts physical addresses to census tract numbers

httpsfactfindercensusgovfacesnavjsfpagessearchresultsxhtmlrefresh=t

DU203NP-15-D-03049115500498

Residence Census Tract (1)

45

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

Step 1 Click the link for the Census Bureaursquos tool to convert addresses to census tract numbers httpsfactfindercensusgovfacesnavjsfpagessearchresultsxhtml

Permanent Housing Placement Date
Select

Title		Permanent Housing Placement Date
Question		What is the date Participant was placed in permanent housing
Focus Area		Housing
PRLI Fixed ID		91

Permanent Housing Placement Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Permanent Housing Placement Service Code
Question		Did the Participant receive assistance with securing permanent housing
Focus Area		Housing
PRLI Fixed ID		90

Permanent Housing Placement Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Permanent Housing Placement Service Code
Question		Did the Participant receive assistance with securing permanent housing
Focus Area		Housing
PRLI Fixed ID		90

Intermediate Housing Status Code
Select
1 =		Avoided eviction from rental property
2 =		Obtained a Home Equity Conversion Mortgage (HECM)
3 =		Prevented or resolved a mortgage default
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Intermediate Housing Status Code
Question		Did you retain your housing and what method did you utilize
Focus Area		Housing
PRLI Fixed ID		54

Intermediate Housing Status Code
Select
1 =		Avoided eviction from rental property
2 =		Obtained a Home Equity Conversion Mortgage (HECM)
3 =		Prevented or resolved a mortgage default
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Intermediate Housing Status Code
Question		Did you retain your housing and what method did you utilize
Focus Area		Housing
PRLI Fixed ID		54

Independent Living Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Independent Living Service Code
Question		Did Participant receive services to enable them to remain in their home
Focus Area		Housing
PRLI Fixed ID		92

Independent Living Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Independent Living Service Code
Question		Did Participant receive services to enable them to remain in their home
Focus Area		Housing
PRLI Fixed ID		92

Hard to House Code
Select
1 =		Head of household has lived in public housing for more than 10 years
2 =		Head of household does not have a high-school diploma or GED
3 =		Three or more minors in the household
4 =		One or more household members has a criminal record
5 =		The head of household is not disabled but one or more other household members is disabled
6 =		The head of household is a single elderly adult who is the primary caregiver for one or more children
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Hard to House Code
Question		Is the Participant a high risk to house
Focus Area		Housing
PRLI Fixed ID		21

Returning CitizenEx-Offender Code
Select
1 =		Individual is currently a subject involved in the CJS
2 =		The individual is not currently subject to any phase of the CJS but has been in the previous 12 months
3 =		The individual is not currently subject to any phase of the CJS and has not been in the previous 12 months
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Returning CitizenEx-Offender Code
Question		Do you have an active criminal record or were you charged with committing a crime in the prior twelve (12) months
Focus Area		Housing
PRLI Fixed ID		22

Returning CitizenEx-Offender Code
Select
1 =		Individual is currently a subject involved in the CJS
2 =		The individual is not currently subject to any phase of the CJS but has been in the previous 12 months
3 =		The individual is not currently subject to any phase of the CJS and has not been in the previous 12 months
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Returning CitizenEx-Offender Code
Question		Do you have an active criminal record or were you charged with committing a crime in the prior twelve (12) months
Focus Area		Housing
PRLI Fixed ID		22

Weeks Homeless Count
Enter
4833

Title		Weeks Homeless Count
Question		How many weeks have you been homeless in the prior twelve (12) months
Focus Area		Housing
PRLI Fixed ID		51

DU203NP-15-D-03049115500498

Chronically Homeless Status Code

24

Requirements to be considered chronically homeless include

1 Homeless

2 Unaccompanied homeless

3 Disabling condition

4a Continuously homeless for a year or more

OR

4b Four episodes of homelessness in the past 3 years each lasting a minimum of 15 days

5 Meets the conditions for being chronically homeless before being institutionalized for fewer than 90 days

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Ned ndash Chronically Homeless StatusRequirements Supporting Facts Analysis

1 Homeless bull No fixed regular adequate night time residence and sleeps in the streets

Yes

2 Unaccompanied homeless bull Individual or adult or minor head of household who is alone while homeless

Yes

3 Disabling condition bull No disabling condition No

4a Continuously homeless for a year or more

bull Has been homeless for 10 months No

OR

4b Four episodes of homelessness in the past 3 years each lasting a minimum of 15 days

bull Has been homeless four times but one instance was 14 days

No

5 Meets the conditions for being chronically homeless before being institutionalized fewer than 90 days

bull Does not meet the conditions for chronically homeless

No

25

Is Ned chronically homeless No

Weeks Homeless Count

Question How many weeks have you been homeless in the past 12 months

26

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Weeks Homeless Count

27

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

On Street

bull 10 Months x 433 Weeks per month =bull 4333 Weeks

In Hospital

bull 35 days 7 Days per week =bull 5 Weeks

Total

bull 4333 Weeks + 5 Weeks =bull 4833 Weeks which rounds to 48 weeks

DU203NP-15-D-03049115500498

Returning CitizenEx-Offender Code

28

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA N MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Returning CitizenEx-Offender Code

29

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA N MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Hard to House Code

30

Applies to GrantsB-b SC Y JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ N ROSS Y

DU203NP-15-D-03049115500498

Transportation Assistance Service Code

31

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS Y

Transportation Services

Passes or tokens for

public transportation

Rides in service

providersrsquo vehicles

Car pools arranged by

service providers

Assistance to repairs with

personal vehicles

DU203NP-15-D-03049115500498

Independent Living Service Code

32

Disabled or Frail Elderly Participant

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

Disabled for Frail Elderly Participant Services that Enable

Remaining in Home

Assistance with Obtaining Housing

Disabled or Frail Elderly Participant

Examples

Cleaning the home or laundry Paying bills

Shopping Reading mail

Cooking Organizing personal records

Budgeting

Referrals to services or supports to assist Participants with keeping managing and maintaining all aspects of their home other than home-making

DU203NP-15-D-03049115500498

Independent Living Service Code

33

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Independent Living Service Code

34

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

35

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

Retained Housing

Avoided eviction from rental

property

Prevented or resolved a

mortgage default

Obtained a Home Equity Conversion Mortgage (HECM)

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

36

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

37

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Temporary Housing Placement Service Code

38

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Another property

Different unit within the property

Alternative care facility

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

39

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Another property

Different unit within the property

Alternative care facility

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

40

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

41

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Permanent Housing Placement Date

42

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

image1png

DU203NP-15-D-03049115500498

Pre-Housing Counseling and Post-Housing Counseling

43

Pre-Housing Counseling

Includesbull Identifying mortgage assistance

optionsbull Creating a budget that supports

paying for housing andbull Explaining required documents

Excludesbull Bank-sponsored mortgage

seminars open to the public bull A bank guiding the Participant

through the purchasing process and

bull Sweat-equity programs in which Participants use their own and volunteer labor to construct their homes

Post-Housing Counseling

Includesbull Meeting rent requirementsbull Avoiding default and foreclosurebull Managing credit issues andbull Changing a mortgage

DU203NP-15-D-03049115500498

Residence Census Tract

44

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

Census Bureaursquos online tool converts physical addresses to census tract numbers

httpsfactfindercensusgovfacesnavjsfpagessearchresultsxhtmlrefresh=t

DU203NP-15-D-03049115500498

Residence Census Tract (1)

45

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

Step 1 Click the link for the Census Bureaursquos tool to convert addresses to census tract numbers httpsfactfindercensusgovfacesnavjsfpagessearchresultsxhtml

Permanent Housing Placement Date
Select

Title		Permanent Housing Placement Date
Question		What is the date Participant was placed in permanent housing
Focus Area		Housing
PRLI Fixed ID		91

Permanent Housing Placement Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Permanent Housing Placement Service Code
Question		Did the Participant receive assistance with securing permanent housing
Focus Area		Housing
PRLI Fixed ID		90

Permanent Housing Placement Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Permanent Housing Placement Service Code
Question		Did the Participant receive assistance with securing permanent housing
Focus Area		Housing
PRLI Fixed ID		90

Intermediate Housing Status Code
Select
1 =		Avoided eviction from rental property
2 =		Obtained a Home Equity Conversion Mortgage (HECM)
3 =		Prevented or resolved a mortgage default
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Intermediate Housing Status Code
Question		Did you retain your housing and what method did you utilize
Focus Area		Housing
PRLI Fixed ID		54

Intermediate Housing Status Code
Select
1 =		Avoided eviction from rental property
2 =		Obtained a Home Equity Conversion Mortgage (HECM)
3 =		Prevented or resolved a mortgage default
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Intermediate Housing Status Code
Question		Did you retain your housing and what method did you utilize
Focus Area		Housing
PRLI Fixed ID		54

Independent Living Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Independent Living Service Code
Question		Did Participant receive services to enable them to remain in their home
Focus Area		Housing
PRLI Fixed ID		92

Independent Living Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Independent Living Service Code
Question		Did Participant receive services to enable them to remain in their home
Focus Area		Housing
PRLI Fixed ID		92

Hard to House Code
Select
1 =		Head of household has lived in public housing for more than 10 years
2 =		Head of household does not have a high-school diploma or GED
3 =		Three or more minors in the household
4 =		One or more household members has a criminal record
5 =		The head of household is not disabled but one or more other household members is disabled
6 =		The head of household is a single elderly adult who is the primary caregiver for one or more children
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Hard to House Code
Question		Is the Participant a high risk to house
Focus Area		Housing
PRLI Fixed ID		21

Returning CitizenEx-Offender Code
Select
1 =		Individual is currently a subject involved in the CJS
2 =		The individual is not currently subject to any phase of the CJS but has been in the previous 12 months
3 =		The individual is not currently subject to any phase of the CJS and has not been in the previous 12 months
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Returning CitizenEx-Offender Code
Question		Do you have an active criminal record or were you charged with committing a crime in the prior twelve (12) months
Focus Area		Housing
PRLI Fixed ID		22

Returning CitizenEx-Offender Code
Select
1 =		Individual is currently a subject involved in the CJS
2 =		The individual is not currently subject to any phase of the CJS but has been in the previous 12 months
3 =		The individual is not currently subject to any phase of the CJS and has not been in the previous 12 months
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Returning CitizenEx-Offender Code
Question		Do you have an active criminal record or were you charged with committing a crime in the prior twelve (12) months
Focus Area		Housing
PRLI Fixed ID		22

Weeks Homeless Count
Enter
4833

Title		Weeks Homeless Count
Question		How many weeks have you been homeless in the prior twelve (12) months
Focus Area		Housing
PRLI Fixed ID		51

DU203NP-15-D-03049115500498

Ned ndash Chronically Homeless StatusRequirements Supporting Facts Analysis

1 Homeless bull No fixed regular adequate night time residence and sleeps in the streets

Yes

2 Unaccompanied homeless bull Individual or adult or minor head of household who is alone while homeless

Yes

3 Disabling condition bull No disabling condition No

4a Continuously homeless for a year or more

bull Has been homeless for 10 months No

OR

4b Four episodes of homelessness in the past 3 years each lasting a minimum of 15 days

bull Has been homeless four times but one instance was 14 days

No

5 Meets the conditions for being chronically homeless before being institutionalized fewer than 90 days

bull Does not meet the conditions for chronically homeless

No

25

Is Ned chronically homeless No

Weeks Homeless Count

Question How many weeks have you been homeless in the past 12 months

26

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Weeks Homeless Count

27

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

On Street

bull 10 Months x 433 Weeks per month =bull 4333 Weeks

In Hospital

bull 35 days 7 Days per week =bull 5 Weeks

Total

bull 4333 Weeks + 5 Weeks =bull 4833 Weeks which rounds to 48 weeks

DU203NP-15-D-03049115500498

Returning CitizenEx-Offender Code

28

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA N MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Returning CitizenEx-Offender Code

29

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA N MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Hard to House Code

30

Applies to GrantsB-b SC Y JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ N ROSS Y

DU203NP-15-D-03049115500498

Transportation Assistance Service Code

31

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS Y

Transportation Services

Passes or tokens for

public transportation

Rides in service

providersrsquo vehicles

Car pools arranged by

service providers

Assistance to repairs with

personal vehicles

DU203NP-15-D-03049115500498

Independent Living Service Code

32

Disabled or Frail Elderly Participant

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

Disabled for Frail Elderly Participant Services that Enable

Remaining in Home

Assistance with Obtaining Housing

Disabled or Frail Elderly Participant

Examples

Cleaning the home or laundry Paying bills

Shopping Reading mail

Cooking Organizing personal records

Budgeting

Referrals to services or supports to assist Participants with keeping managing and maintaining all aspects of their home other than home-making

DU203NP-15-D-03049115500498

Independent Living Service Code

33

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Independent Living Service Code

34

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

35

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

Retained Housing

Avoided eviction from rental

property

Prevented or resolved a

mortgage default

Obtained a Home Equity Conversion Mortgage (HECM)

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

36

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

37

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Temporary Housing Placement Service Code

38

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Another property

Different unit within the property

Alternative care facility

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

39

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Another property

Different unit within the property

Alternative care facility

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

40

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

41

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Permanent Housing Placement Date

42

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

image1png

DU203NP-15-D-03049115500498

Pre-Housing Counseling and Post-Housing Counseling

43

Pre-Housing Counseling

Includesbull Identifying mortgage assistance

optionsbull Creating a budget that supports

paying for housing andbull Explaining required documents

Excludesbull Bank-sponsored mortgage

seminars open to the public bull A bank guiding the Participant

through the purchasing process and

bull Sweat-equity programs in which Participants use their own and volunteer labor to construct their homes

Post-Housing Counseling

Includesbull Meeting rent requirementsbull Avoiding default and foreclosurebull Managing credit issues andbull Changing a mortgage

DU203NP-15-D-03049115500498

Residence Census Tract

44

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

Census Bureaursquos online tool converts physical addresses to census tract numbers

httpsfactfindercensusgovfacesnavjsfpagessearchresultsxhtmlrefresh=t

DU203NP-15-D-03049115500498

Residence Census Tract (1)

45

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

Step 1 Click the link for the Census Bureaursquos tool to convert addresses to census tract numbers httpsfactfindercensusgovfacesnavjsfpagessearchresultsxhtml

Permanent Housing Placement Date
Select

Title		Permanent Housing Placement Date
Question		What is the date Participant was placed in permanent housing
Focus Area		Housing
PRLI Fixed ID		91

Permanent Housing Placement Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Permanent Housing Placement Service Code
Question		Did the Participant receive assistance with securing permanent housing
Focus Area		Housing
PRLI Fixed ID		90

Permanent Housing Placement Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Permanent Housing Placement Service Code
Question		Did the Participant receive assistance with securing permanent housing
Focus Area		Housing
PRLI Fixed ID		90

Intermediate Housing Status Code
Select
1 =		Avoided eviction from rental property
2 =		Obtained a Home Equity Conversion Mortgage (HECM)
3 =		Prevented or resolved a mortgage default
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Intermediate Housing Status Code
Question		Did you retain your housing and what method did you utilize
Focus Area		Housing
PRLI Fixed ID		54

Intermediate Housing Status Code
Select
1 =		Avoided eviction from rental property
2 =		Obtained a Home Equity Conversion Mortgage (HECM)
3 =		Prevented or resolved a mortgage default
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Intermediate Housing Status Code
Question		Did you retain your housing and what method did you utilize
Focus Area		Housing
PRLI Fixed ID		54

Independent Living Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Independent Living Service Code
Question		Did Participant receive services to enable them to remain in their home
Focus Area		Housing
PRLI Fixed ID		92

Independent Living Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Independent Living Service Code
Question		Did Participant receive services to enable them to remain in their home
Focus Area		Housing
PRLI Fixed ID		92

Hard to House Code
Select
1 =		Head of household has lived in public housing for more than 10 years
2 =		Head of household does not have a high-school diploma or GED
3 =		Three or more minors in the household
4 =		One or more household members has a criminal record
5 =		The head of household is not disabled but one or more other household members is disabled
6 =		The head of household is a single elderly adult who is the primary caregiver for one or more children
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Hard to House Code
Question		Is the Participant a high risk to house
Focus Area		Housing
PRLI Fixed ID		21

Returning CitizenEx-Offender Code
Select
1 =		Individual is currently a subject involved in the CJS
2 =		The individual is not currently subject to any phase of the CJS but has been in the previous 12 months
3 =		The individual is not currently subject to any phase of the CJS and has not been in the previous 12 months
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Returning CitizenEx-Offender Code
Question		Do you have an active criminal record or were you charged with committing a crime in the prior twelve (12) months
Focus Area		Housing
PRLI Fixed ID		22

Returning CitizenEx-Offender Code
Select
1 =		Individual is currently a subject involved in the CJS
2 =		The individual is not currently subject to any phase of the CJS but has been in the previous 12 months
3 =		The individual is not currently subject to any phase of the CJS and has not been in the previous 12 months
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Returning CitizenEx-Offender Code
Question		Do you have an active criminal record or were you charged with committing a crime in the prior twelve (12) months
Focus Area		Housing
PRLI Fixed ID		22

Weeks Homeless Count
Enter
4833

Title		Weeks Homeless Count
Question		How many weeks have you been homeless in the prior twelve (12) months
Focus Area		Housing
PRLI Fixed ID		51

Weeks Homeless Count

Question How many weeks have you been homeless in the past 12 months

26

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Weeks Homeless Count

27

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

On Street

bull 10 Months x 433 Weeks per month =bull 4333 Weeks

In Hospital

bull 35 days 7 Days per week =bull 5 Weeks

Total

bull 4333 Weeks + 5 Weeks =bull 4833 Weeks which rounds to 48 weeks

DU203NP-15-D-03049115500498

Returning CitizenEx-Offender Code

28

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA N MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Returning CitizenEx-Offender Code

29

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA N MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Hard to House Code

30

Applies to GrantsB-b SC Y JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ N ROSS Y

DU203NP-15-D-03049115500498

Transportation Assistance Service Code

31

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS Y

Transportation Services

Passes or tokens for

public transportation

Rides in service

providersrsquo vehicles

Car pools arranged by

service providers

Assistance to repairs with

personal vehicles

DU203NP-15-D-03049115500498

Independent Living Service Code

32

Disabled or Frail Elderly Participant

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

Disabled for Frail Elderly Participant Services that Enable

Remaining in Home

Assistance with Obtaining Housing

Disabled or Frail Elderly Participant

Examples

Cleaning the home or laundry Paying bills

Shopping Reading mail

Cooking Organizing personal records

Budgeting

Referrals to services or supports to assist Participants with keeping managing and maintaining all aspects of their home other than home-making

DU203NP-15-D-03049115500498

Independent Living Service Code

33

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Independent Living Service Code

34

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

35

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

Retained Housing

Avoided eviction from rental

property

Prevented or resolved a

mortgage default

Obtained a Home Equity Conversion Mortgage (HECM)

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

36

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

37

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Temporary Housing Placement Service Code

38

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Another property

Different unit within the property

Alternative care facility

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

39

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Another property

Different unit within the property

Alternative care facility

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

40

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

41

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Permanent Housing Placement Date

42

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

image1png

DU203NP-15-D-03049115500498

Pre-Housing Counseling and Post-Housing Counseling

43

Pre-Housing Counseling

Includesbull Identifying mortgage assistance

optionsbull Creating a budget that supports

paying for housing andbull Explaining required documents

Excludesbull Bank-sponsored mortgage

seminars open to the public bull A bank guiding the Participant

through the purchasing process and

bull Sweat-equity programs in which Participants use their own and volunteer labor to construct their homes

Post-Housing Counseling

Includesbull Meeting rent requirementsbull Avoiding default and foreclosurebull Managing credit issues andbull Changing a mortgage

DU203NP-15-D-03049115500498

Residence Census Tract

44

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

Census Bureaursquos online tool converts physical addresses to census tract numbers

httpsfactfindercensusgovfacesnavjsfpagessearchresultsxhtmlrefresh=t

DU203NP-15-D-03049115500498

Residence Census Tract (1)

45

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

Step 1 Click the link for the Census Bureaursquos tool to convert addresses to census tract numbers httpsfactfindercensusgovfacesnavjsfpagessearchresultsxhtml

Permanent Housing Placement Date
Select

Title		Permanent Housing Placement Date
Question		What is the date Participant was placed in permanent housing
Focus Area		Housing
PRLI Fixed ID		91

Permanent Housing Placement Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Permanent Housing Placement Service Code
Question		Did the Participant receive assistance with securing permanent housing
Focus Area		Housing
PRLI Fixed ID		90

Permanent Housing Placement Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Permanent Housing Placement Service Code
Question		Did the Participant receive assistance with securing permanent housing
Focus Area		Housing
PRLI Fixed ID		90

Intermediate Housing Status Code
Select
1 =		Avoided eviction from rental property
2 =		Obtained a Home Equity Conversion Mortgage (HECM)
3 =		Prevented or resolved a mortgage default
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Intermediate Housing Status Code
Question		Did you retain your housing and what method did you utilize
Focus Area		Housing
PRLI Fixed ID		54

Intermediate Housing Status Code
Select
1 =		Avoided eviction from rental property
2 =		Obtained a Home Equity Conversion Mortgage (HECM)
3 =		Prevented or resolved a mortgage default
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Intermediate Housing Status Code
Question		Did you retain your housing and what method did you utilize
Focus Area		Housing
PRLI Fixed ID		54

Independent Living Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Independent Living Service Code
Question		Did Participant receive services to enable them to remain in their home
Focus Area		Housing
PRLI Fixed ID		92

Independent Living Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Independent Living Service Code
Question		Did Participant receive services to enable them to remain in their home
Focus Area		Housing
PRLI Fixed ID		92

Hard to House Code
Select
1 =		Head of household has lived in public housing for more than 10 years
2 =		Head of household does not have a high-school diploma or GED
3 =		Three or more minors in the household
4 =		One or more household members has a criminal record
5 =		The head of household is not disabled but one or more other household members is disabled
6 =		The head of household is a single elderly adult who is the primary caregiver for one or more children
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Hard to House Code
Question		Is the Participant a high risk to house
Focus Area		Housing
PRLI Fixed ID		21

Returning CitizenEx-Offender Code
Select
1 =		Individual is currently a subject involved in the CJS
2 =		The individual is not currently subject to any phase of the CJS but has been in the previous 12 months
3 =		The individual is not currently subject to any phase of the CJS and has not been in the previous 12 months
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Returning CitizenEx-Offender Code
Question		Do you have an active criminal record or were you charged with committing a crime in the prior twelve (12) months
Focus Area		Housing
PRLI Fixed ID		22

Returning CitizenEx-Offender Code
Select
1 =		Individual is currently a subject involved in the CJS
2 =		The individual is not currently subject to any phase of the CJS but has been in the previous 12 months
3 =		The individual is not currently subject to any phase of the CJS and has not been in the previous 12 months
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Returning CitizenEx-Offender Code
Question		Do you have an active criminal record or were you charged with committing a crime in the prior twelve (12) months
Focus Area		Housing
PRLI Fixed ID		22

Weeks Homeless Count
Enter
4833

Title		Weeks Homeless Count
Question		How many weeks have you been homeless in the prior twelve (12) months
Focus Area		Housing
PRLI Fixed ID		51

DU203NP-15-D-03049115500498

Weeks Homeless Count

27

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

On Street

bull 10 Months x 433 Weeks per month =bull 4333 Weeks

In Hospital

bull 35 days 7 Days per week =bull 5 Weeks

Total

bull 4333 Weeks + 5 Weeks =bull 4833 Weeks which rounds to 48 weeks

DU203NP-15-D-03049115500498

Returning CitizenEx-Offender Code

28

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA N MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Returning CitizenEx-Offender Code

29

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA N MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Hard to House Code

30

Applies to GrantsB-b SC Y JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ N ROSS Y

DU203NP-15-D-03049115500498

Transportation Assistance Service Code

31

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS Y

Transportation Services

Passes or tokens for

public transportation

Rides in service

providersrsquo vehicles

Car pools arranged by

service providers

Assistance to repairs with

personal vehicles

DU203NP-15-D-03049115500498

Independent Living Service Code

32

Disabled or Frail Elderly Participant

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

Disabled for Frail Elderly Participant Services that Enable

Remaining in Home

Assistance with Obtaining Housing

Disabled or Frail Elderly Participant

Examples

Cleaning the home or laundry Paying bills

Shopping Reading mail

Cooking Organizing personal records

Budgeting

Referrals to services or supports to assist Participants with keeping managing and maintaining all aspects of their home other than home-making

DU203NP-15-D-03049115500498

Independent Living Service Code

33

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Independent Living Service Code

34

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

35

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

Retained Housing

Avoided eviction from rental

property

Prevented or resolved a

mortgage default

Obtained a Home Equity Conversion Mortgage (HECM)

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

36

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

37

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Temporary Housing Placement Service Code

38

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Another property

Different unit within the property

Alternative care facility

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

39

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Another property

Different unit within the property

Alternative care facility

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

40

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

41

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Permanent Housing Placement Date

42

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

image1png

DU203NP-15-D-03049115500498

Pre-Housing Counseling and Post-Housing Counseling

43

Pre-Housing Counseling

Includesbull Identifying mortgage assistance

optionsbull Creating a budget that supports

paying for housing andbull Explaining required documents

Excludesbull Bank-sponsored mortgage

seminars open to the public bull A bank guiding the Participant

through the purchasing process and

bull Sweat-equity programs in which Participants use their own and volunteer labor to construct their homes

Post-Housing Counseling

Includesbull Meeting rent requirementsbull Avoiding default and foreclosurebull Managing credit issues andbull Changing a mortgage

DU203NP-15-D-03049115500498

Residence Census Tract

44

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

Census Bureaursquos online tool converts physical addresses to census tract numbers

httpsfactfindercensusgovfacesnavjsfpagessearchresultsxhtmlrefresh=t

DU203NP-15-D-03049115500498

Residence Census Tract (1)

45

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

Step 1 Click the link for the Census Bureaursquos tool to convert addresses to census tract numbers httpsfactfindercensusgovfacesnavjsfpagessearchresultsxhtml

Permanent Housing Placement Date
Select

Title		Permanent Housing Placement Date
Question		What is the date Participant was placed in permanent housing
Focus Area		Housing
PRLI Fixed ID		91

Permanent Housing Placement Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Permanent Housing Placement Service Code
Question		Did the Participant receive assistance with securing permanent housing
Focus Area		Housing
PRLI Fixed ID		90

Permanent Housing Placement Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Permanent Housing Placement Service Code
Question		Did the Participant receive assistance with securing permanent housing
Focus Area		Housing
PRLI Fixed ID		90

Intermediate Housing Status Code
Select
1 =		Avoided eviction from rental property
2 =		Obtained a Home Equity Conversion Mortgage (HECM)
3 =		Prevented or resolved a mortgage default
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Intermediate Housing Status Code
Question		Did you retain your housing and what method did you utilize
Focus Area		Housing
PRLI Fixed ID		54

Intermediate Housing Status Code
Select
1 =		Avoided eviction from rental property
2 =		Obtained a Home Equity Conversion Mortgage (HECM)
3 =		Prevented or resolved a mortgage default
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Intermediate Housing Status Code
Question		Did you retain your housing and what method did you utilize
Focus Area		Housing
PRLI Fixed ID		54

Independent Living Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Independent Living Service Code
Question		Did Participant receive services to enable them to remain in their home
Focus Area		Housing
PRLI Fixed ID		92

Independent Living Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Independent Living Service Code
Question		Did Participant receive services to enable them to remain in their home
Focus Area		Housing
PRLI Fixed ID		92

Hard to House Code
Select
1 =		Head of household has lived in public housing for more than 10 years
2 =		Head of household does not have a high-school diploma or GED
3 =		Three or more minors in the household
4 =		One or more household members has a criminal record
5 =		The head of household is not disabled but one or more other household members is disabled
6 =		The head of household is a single elderly adult who is the primary caregiver for one or more children
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Hard to House Code
Question		Is the Participant a high risk to house
Focus Area		Housing
PRLI Fixed ID		21

Returning CitizenEx-Offender Code
Select
1 =		Individual is currently a subject involved in the CJS
2 =		The individual is not currently subject to any phase of the CJS but has been in the previous 12 months
3 =		The individual is not currently subject to any phase of the CJS and has not been in the previous 12 months
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Returning CitizenEx-Offender Code
Question		Do you have an active criminal record or were you charged with committing a crime in the prior twelve (12) months
Focus Area		Housing
PRLI Fixed ID		22

Returning CitizenEx-Offender Code
Select
1 =		Individual is currently a subject involved in the CJS
2 =		The individual is not currently subject to any phase of the CJS but has been in the previous 12 months
3 =		The individual is not currently subject to any phase of the CJS and has not been in the previous 12 months
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Returning CitizenEx-Offender Code
Question		Do you have an active criminal record or were you charged with committing a crime in the prior twelve (12) months
Focus Area		Housing
PRLI Fixed ID		22

Weeks Homeless Count
Enter
4833

Title		Weeks Homeless Count
Question		How many weeks have you been homeless in the prior twelve (12) months
Focus Area		Housing
PRLI Fixed ID		51

DU203NP-15-D-03049115500498

Returning CitizenEx-Offender Code

28

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA N MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Returning CitizenEx-Offender Code

29

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA N MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Hard to House Code

30

Applies to GrantsB-b SC Y JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ N ROSS Y

DU203NP-15-D-03049115500498

Transportation Assistance Service Code

31

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS Y

Transportation Services

Passes or tokens for

public transportation

Rides in service

providersrsquo vehicles

Car pools arranged by

service providers

Assistance to repairs with

personal vehicles

DU203NP-15-D-03049115500498

Independent Living Service Code

32

Disabled or Frail Elderly Participant

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

Disabled for Frail Elderly Participant Services that Enable

Remaining in Home

Assistance with Obtaining Housing

Disabled or Frail Elderly Participant

Examples

Cleaning the home or laundry Paying bills

Shopping Reading mail

Cooking Organizing personal records

Budgeting

Referrals to services or supports to assist Participants with keeping managing and maintaining all aspects of their home other than home-making

DU203NP-15-D-03049115500498

Independent Living Service Code

33

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Independent Living Service Code

34

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

35

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

Retained Housing

Avoided eviction from rental

property

Prevented or resolved a

mortgage default

Obtained a Home Equity Conversion Mortgage (HECM)

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

36

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

37

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Temporary Housing Placement Service Code

38

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Another property

Different unit within the property

Alternative care facility

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

39

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Another property

Different unit within the property

Alternative care facility

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

40

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

41

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Permanent Housing Placement Date

42

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

image1png

DU203NP-15-D-03049115500498

Pre-Housing Counseling and Post-Housing Counseling

43

Pre-Housing Counseling

Includesbull Identifying mortgage assistance

optionsbull Creating a budget that supports

paying for housing andbull Explaining required documents

Excludesbull Bank-sponsored mortgage

seminars open to the public bull A bank guiding the Participant

through the purchasing process and

bull Sweat-equity programs in which Participants use their own and volunteer labor to construct their homes

Post-Housing Counseling

Includesbull Meeting rent requirementsbull Avoiding default and foreclosurebull Managing credit issues andbull Changing a mortgage

DU203NP-15-D-03049115500498

Residence Census Tract

44

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

Census Bureaursquos online tool converts physical addresses to census tract numbers

httpsfactfindercensusgovfacesnavjsfpagessearchresultsxhtmlrefresh=t

DU203NP-15-D-03049115500498

Residence Census Tract (1)

45

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

Step 1 Click the link for the Census Bureaursquos tool to convert addresses to census tract numbers httpsfactfindercensusgovfacesnavjsfpagessearchresultsxhtml

Permanent Housing Placement Date
Select

Title		Permanent Housing Placement Date
Question		What is the date Participant was placed in permanent housing
Focus Area		Housing
PRLI Fixed ID		91

Permanent Housing Placement Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Permanent Housing Placement Service Code
Question		Did the Participant receive assistance with securing permanent housing
Focus Area		Housing
PRLI Fixed ID		90

Permanent Housing Placement Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Permanent Housing Placement Service Code
Question		Did the Participant receive assistance with securing permanent housing
Focus Area		Housing
PRLI Fixed ID		90

Intermediate Housing Status Code
Select
1 =		Avoided eviction from rental property
2 =		Obtained a Home Equity Conversion Mortgage (HECM)
3 =		Prevented or resolved a mortgage default
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Intermediate Housing Status Code
Question		Did you retain your housing and what method did you utilize
Focus Area		Housing
PRLI Fixed ID		54

Intermediate Housing Status Code
Select
1 =		Avoided eviction from rental property
2 =		Obtained a Home Equity Conversion Mortgage (HECM)
3 =		Prevented or resolved a mortgage default
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Intermediate Housing Status Code
Question		Did you retain your housing and what method did you utilize
Focus Area		Housing
PRLI Fixed ID		54

Independent Living Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Independent Living Service Code
Question		Did Participant receive services to enable them to remain in their home
Focus Area		Housing
PRLI Fixed ID		92

Independent Living Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Independent Living Service Code
Question		Did Participant receive services to enable them to remain in their home
Focus Area		Housing
PRLI Fixed ID		92

Hard to House Code
Select
1 =		Head of household has lived in public housing for more than 10 years
2 =		Head of household does not have a high-school diploma or GED
3 =		Three or more minors in the household
4 =		One or more household members has a criminal record
5 =		The head of household is not disabled but one or more other household members is disabled
6 =		The head of household is a single elderly adult who is the primary caregiver for one or more children
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Hard to House Code
Question		Is the Participant a high risk to house
Focus Area		Housing
PRLI Fixed ID		21

Returning CitizenEx-Offender Code
Select
1 =		Individual is currently a subject involved in the CJS
2 =		The individual is not currently subject to any phase of the CJS but has been in the previous 12 months
3 =		The individual is not currently subject to any phase of the CJS and has not been in the previous 12 months
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Returning CitizenEx-Offender Code
Question		Do you have an active criminal record or were you charged with committing a crime in the prior twelve (12) months
Focus Area		Housing
PRLI Fixed ID		22

Returning CitizenEx-Offender Code
Select
1 =		Individual is currently a subject involved in the CJS
2 =		The individual is not currently subject to any phase of the CJS but has been in the previous 12 months
3 =		The individual is not currently subject to any phase of the CJS and has not been in the previous 12 months
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Returning CitizenEx-Offender Code
Question		Do you have an active criminal record or were you charged with committing a crime in the prior twelve (12) months
Focus Area		Housing
PRLI Fixed ID		22

DU203NP-15-D-03049115500498

Returning CitizenEx-Offender Code

29

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA N MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Hard to House Code

30

Applies to GrantsB-b SC Y JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ N ROSS Y

DU203NP-15-D-03049115500498

Transportation Assistance Service Code

31

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS Y

Transportation Services

Passes or tokens for

public transportation

Rides in service

providersrsquo vehicles

Car pools arranged by

service providers

Assistance to repairs with

personal vehicles

DU203NP-15-D-03049115500498

Independent Living Service Code

32

Disabled or Frail Elderly Participant

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

Disabled for Frail Elderly Participant Services that Enable

Remaining in Home

Assistance with Obtaining Housing

Disabled or Frail Elderly Participant

Examples

Cleaning the home or laundry Paying bills

Shopping Reading mail

Cooking Organizing personal records

Budgeting

Referrals to services or supports to assist Participants with keeping managing and maintaining all aspects of their home other than home-making

DU203NP-15-D-03049115500498

Independent Living Service Code

33

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Independent Living Service Code

34

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

35

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

Retained Housing

Avoided eviction from rental

property

Prevented or resolved a

mortgage default

Obtained a Home Equity Conversion Mortgage (HECM)

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

36

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

37

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Temporary Housing Placement Service Code

38

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Another property

Different unit within the property

Alternative care facility

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

39

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Another property

Different unit within the property

Alternative care facility

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

40

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

41

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Permanent Housing Placement Date

42

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

image1png

DU203NP-15-D-03049115500498

Pre-Housing Counseling and Post-Housing Counseling

43

Pre-Housing Counseling

Includesbull Identifying mortgage assistance

optionsbull Creating a budget that supports

paying for housing andbull Explaining required documents

Excludesbull Bank-sponsored mortgage

seminars open to the public bull A bank guiding the Participant

through the purchasing process and

bull Sweat-equity programs in which Participants use their own and volunteer labor to construct their homes

Post-Housing Counseling

Includesbull Meeting rent requirementsbull Avoiding default and foreclosurebull Managing credit issues andbull Changing a mortgage

DU203NP-15-D-03049115500498

Residence Census Tract

44

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

Census Bureaursquos online tool converts physical addresses to census tract numbers

httpsfactfindercensusgovfacesnavjsfpagessearchresultsxhtmlrefresh=t

DU203NP-15-D-03049115500498

Residence Census Tract (1)

45

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

Step 1 Click the link for the Census Bureaursquos tool to convert addresses to census tract numbers httpsfactfindercensusgovfacesnavjsfpagessearchresultsxhtml

Permanent Housing Placement Date
Select

Title		Permanent Housing Placement Date
Question		What is the date Participant was placed in permanent housing
Focus Area		Housing
PRLI Fixed ID		91

Permanent Housing Placement Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Permanent Housing Placement Service Code
Question		Did the Participant receive assistance with securing permanent housing
Focus Area		Housing
PRLI Fixed ID		90

Permanent Housing Placement Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Permanent Housing Placement Service Code
Question		Did the Participant receive assistance with securing permanent housing
Focus Area		Housing
PRLI Fixed ID		90

Intermediate Housing Status Code
Select
1 =		Avoided eviction from rental property
2 =		Obtained a Home Equity Conversion Mortgage (HECM)
3 =		Prevented or resolved a mortgage default
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Intermediate Housing Status Code
Question		Did you retain your housing and what method did you utilize
Focus Area		Housing
PRLI Fixed ID		54

Intermediate Housing Status Code
Select
1 =		Avoided eviction from rental property
2 =		Obtained a Home Equity Conversion Mortgage (HECM)
3 =		Prevented or resolved a mortgage default
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Intermediate Housing Status Code
Question		Did you retain your housing and what method did you utilize
Focus Area		Housing
PRLI Fixed ID		54

Independent Living Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Independent Living Service Code
Question		Did Participant receive services to enable them to remain in their home
Focus Area		Housing
PRLI Fixed ID		92

Independent Living Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Independent Living Service Code
Question		Did Participant receive services to enable them to remain in their home
Focus Area		Housing
PRLI Fixed ID		92

Hard to House Code
Select
1 =		Head of household has lived in public housing for more than 10 years
2 =		Head of household does not have a high-school diploma or GED
3 =		Three or more minors in the household
4 =		One or more household members has a criminal record
5 =		The head of household is not disabled but one or more other household members is disabled
6 =		The head of household is a single elderly adult who is the primary caregiver for one or more children
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Hard to House Code
Question		Is the Participant a high risk to house
Focus Area		Housing
PRLI Fixed ID		21

Returning CitizenEx-Offender Code
Select
1 =		Individual is currently a subject involved in the CJS
2 =		The individual is not currently subject to any phase of the CJS but has been in the previous 12 months
3 =		The individual is not currently subject to any phase of the CJS and has not been in the previous 12 months
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Returning CitizenEx-Offender Code
Question		Do you have an active criminal record or were you charged with committing a crime in the prior twelve (12) months
Focus Area		Housing
PRLI Fixed ID		22

DU203NP-15-D-03049115500498

Hard to House Code

30

Applies to GrantsB-b SC Y JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ N ROSS Y

DU203NP-15-D-03049115500498

Transportation Assistance Service Code

31

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS Y

Transportation Services

Passes or tokens for

public transportation

Rides in service

providersrsquo vehicles

Car pools arranged by

service providers

Assistance to repairs with

personal vehicles

DU203NP-15-D-03049115500498

Independent Living Service Code

32

Disabled or Frail Elderly Participant

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

Disabled for Frail Elderly Participant Services that Enable

Remaining in Home

Assistance with Obtaining Housing

Disabled or Frail Elderly Participant

Examples

Cleaning the home or laundry Paying bills

Shopping Reading mail

Cooking Organizing personal records

Budgeting

Referrals to services or supports to assist Participants with keeping managing and maintaining all aspects of their home other than home-making

DU203NP-15-D-03049115500498

Independent Living Service Code

33

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Independent Living Service Code

34

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

35

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

Retained Housing

Avoided eviction from rental

property

Prevented or resolved a

mortgage default

Obtained a Home Equity Conversion Mortgage (HECM)

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

36

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

37

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Temporary Housing Placement Service Code

38

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Another property

Different unit within the property

Alternative care facility

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

39

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Another property

Different unit within the property

Alternative care facility

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

40

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

41

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Permanent Housing Placement Date

42

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

image1png

DU203NP-15-D-03049115500498

Pre-Housing Counseling and Post-Housing Counseling

43

Pre-Housing Counseling

Includesbull Identifying mortgage assistance

optionsbull Creating a budget that supports

paying for housing andbull Explaining required documents

Excludesbull Bank-sponsored mortgage

seminars open to the public bull A bank guiding the Participant

through the purchasing process and

bull Sweat-equity programs in which Participants use their own and volunteer labor to construct their homes

Post-Housing Counseling

Includesbull Meeting rent requirementsbull Avoiding default and foreclosurebull Managing credit issues andbull Changing a mortgage

DU203NP-15-D-03049115500498

Residence Census Tract

44

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

Census Bureaursquos online tool converts physical addresses to census tract numbers

httpsfactfindercensusgovfacesnavjsfpagessearchresultsxhtmlrefresh=t

DU203NP-15-D-03049115500498

Residence Census Tract (1)

45

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

Step 1 Click the link for the Census Bureaursquos tool to convert addresses to census tract numbers httpsfactfindercensusgovfacesnavjsfpagessearchresultsxhtml

Permanent Housing Placement Date
Select

Title		Permanent Housing Placement Date
Question		What is the date Participant was placed in permanent housing
Focus Area		Housing
PRLI Fixed ID		91

Permanent Housing Placement Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Permanent Housing Placement Service Code
Question		Did the Participant receive assistance with securing permanent housing
Focus Area		Housing
PRLI Fixed ID		90

Permanent Housing Placement Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Permanent Housing Placement Service Code
Question		Did the Participant receive assistance with securing permanent housing
Focus Area		Housing
PRLI Fixed ID		90

Intermediate Housing Status Code
Select
1 =		Avoided eviction from rental property
2 =		Obtained a Home Equity Conversion Mortgage (HECM)
3 =		Prevented or resolved a mortgage default
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Intermediate Housing Status Code
Question		Did you retain your housing and what method did you utilize
Focus Area		Housing
PRLI Fixed ID		54

Intermediate Housing Status Code
Select
1 =		Avoided eviction from rental property
2 =		Obtained a Home Equity Conversion Mortgage (HECM)
3 =		Prevented or resolved a mortgage default
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Intermediate Housing Status Code
Question		Did you retain your housing and what method did you utilize
Focus Area		Housing
PRLI Fixed ID		54

Independent Living Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Independent Living Service Code
Question		Did Participant receive services to enable them to remain in their home
Focus Area		Housing
PRLI Fixed ID		92

Independent Living Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Independent Living Service Code
Question		Did Participant receive services to enable them to remain in their home
Focus Area		Housing
PRLI Fixed ID		92

Hard to House Code
Select
1 =		Head of household has lived in public housing for more than 10 years
2 =		Head of household does not have a high-school diploma or GED
3 =		Three or more minors in the household
4 =		One or more household members has a criminal record
5 =		The head of household is not disabled but one or more other household members is disabled
6 =		The head of household is a single elderly adult who is the primary caregiver for one or more children
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Hard to House Code
Question		Is the Participant a high risk to house
Focus Area		Housing
PRLI Fixed ID		21

DU203NP-15-D-03049115500498

Transportation Assistance Service Code

31

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS Y

Transportation Services

Passes or tokens for

public transportation

Rides in service

providersrsquo vehicles

Car pools arranged by

service providers

Assistance to repairs with

personal vehicles

DU203NP-15-D-03049115500498

Independent Living Service Code

32

Disabled or Frail Elderly Participant

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

Disabled for Frail Elderly Participant Services that Enable

Remaining in Home

Assistance with Obtaining Housing

Disabled or Frail Elderly Participant

Examples

Cleaning the home or laundry Paying bills

Shopping Reading mail

Cooking Organizing personal records

Budgeting

Referrals to services or supports to assist Participants with keeping managing and maintaining all aspects of their home other than home-making

DU203NP-15-D-03049115500498

Independent Living Service Code

33

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Independent Living Service Code

34

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

35

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

Retained Housing

Avoided eviction from rental

property

Prevented or resolved a

mortgage default

Obtained a Home Equity Conversion Mortgage (HECM)

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

36

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

37

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Temporary Housing Placement Service Code

38

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Another property

Different unit within the property

Alternative care facility

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

39

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Another property

Different unit within the property

Alternative care facility

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

40

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

41

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Permanent Housing Placement Date

42

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

image1png

DU203NP-15-D-03049115500498

Pre-Housing Counseling and Post-Housing Counseling

43

Pre-Housing Counseling

Includesbull Identifying mortgage assistance

optionsbull Creating a budget that supports

paying for housing andbull Explaining required documents

Excludesbull Bank-sponsored mortgage

seminars open to the public bull A bank guiding the Participant

through the purchasing process and

bull Sweat-equity programs in which Participants use their own and volunteer labor to construct their homes

Post-Housing Counseling

Includesbull Meeting rent requirementsbull Avoiding default and foreclosurebull Managing credit issues andbull Changing a mortgage

DU203NP-15-D-03049115500498

Residence Census Tract

44

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

Census Bureaursquos online tool converts physical addresses to census tract numbers

httpsfactfindercensusgovfacesnavjsfpagessearchresultsxhtmlrefresh=t

DU203NP-15-D-03049115500498

Residence Census Tract (1)

45

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

Step 1 Click the link for the Census Bureaursquos tool to convert addresses to census tract numbers httpsfactfindercensusgovfacesnavjsfpagessearchresultsxhtml

Permanent Housing Placement Date
Select

Title		Permanent Housing Placement Date
Question		What is the date Participant was placed in permanent housing
Focus Area		Housing
PRLI Fixed ID		91

Permanent Housing Placement Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Permanent Housing Placement Service Code
Question		Did the Participant receive assistance with securing permanent housing
Focus Area		Housing
PRLI Fixed ID		90

Permanent Housing Placement Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Permanent Housing Placement Service Code
Question		Did the Participant receive assistance with securing permanent housing
Focus Area		Housing
PRLI Fixed ID		90

Intermediate Housing Status Code
Select
1 =		Avoided eviction from rental property
2 =		Obtained a Home Equity Conversion Mortgage (HECM)
3 =		Prevented or resolved a mortgage default
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Intermediate Housing Status Code
Question		Did you retain your housing and what method did you utilize
Focus Area		Housing
PRLI Fixed ID		54

Intermediate Housing Status Code
Select
1 =		Avoided eviction from rental property
2 =		Obtained a Home Equity Conversion Mortgage (HECM)
3 =		Prevented or resolved a mortgage default
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Intermediate Housing Status Code
Question		Did you retain your housing and what method did you utilize
Focus Area		Housing
PRLI Fixed ID		54

Independent Living Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Independent Living Service Code
Question		Did Participant receive services to enable them to remain in their home
Focus Area		Housing
PRLI Fixed ID		92

Independent Living Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Independent Living Service Code
Question		Did Participant receive services to enable them to remain in their home
Focus Area		Housing
PRLI Fixed ID		92

DU203NP-15-D-03049115500498

Independent Living Service Code

32

Disabled or Frail Elderly Participant

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

Disabled for Frail Elderly Participant Services that Enable

Remaining in Home

Assistance with Obtaining Housing

Disabled or Frail Elderly Participant

Examples

Cleaning the home or laundry Paying bills

Shopping Reading mail

Cooking Organizing personal records

Budgeting

Referrals to services or supports to assist Participants with keeping managing and maintaining all aspects of their home other than home-making

DU203NP-15-D-03049115500498

Independent Living Service Code

33

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Independent Living Service Code

34

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

35

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

Retained Housing

Avoided eviction from rental

property

Prevented or resolved a

mortgage default

Obtained a Home Equity Conversion Mortgage (HECM)

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

36

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

37

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Temporary Housing Placement Service Code

38

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Another property

Different unit within the property

Alternative care facility

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

39

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Another property

Different unit within the property

Alternative care facility

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

40

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

41

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Permanent Housing Placement Date

42

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

image1png

DU203NP-15-D-03049115500498

Pre-Housing Counseling and Post-Housing Counseling

43

Pre-Housing Counseling

Includesbull Identifying mortgage assistance

optionsbull Creating a budget that supports

paying for housing andbull Explaining required documents

Excludesbull Bank-sponsored mortgage

seminars open to the public bull A bank guiding the Participant

through the purchasing process and

bull Sweat-equity programs in which Participants use their own and volunteer labor to construct their homes

Post-Housing Counseling

Includesbull Meeting rent requirementsbull Avoiding default and foreclosurebull Managing credit issues andbull Changing a mortgage

DU203NP-15-D-03049115500498

Residence Census Tract

44

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

Census Bureaursquos online tool converts physical addresses to census tract numbers

httpsfactfindercensusgovfacesnavjsfpagessearchresultsxhtmlrefresh=t

DU203NP-15-D-03049115500498

Residence Census Tract (1)

45

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

Step 1 Click the link for the Census Bureaursquos tool to convert addresses to census tract numbers httpsfactfindercensusgovfacesnavjsfpagessearchresultsxhtml

Permanent Housing Placement Date
Select

Title		Permanent Housing Placement Date
Question		What is the date Participant was placed in permanent housing
Focus Area		Housing
PRLI Fixed ID		91

Permanent Housing Placement Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Permanent Housing Placement Service Code
Question		Did the Participant receive assistance with securing permanent housing
Focus Area		Housing
PRLI Fixed ID		90

Permanent Housing Placement Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Permanent Housing Placement Service Code
Question		Did the Participant receive assistance with securing permanent housing
Focus Area		Housing
PRLI Fixed ID		90

Intermediate Housing Status Code
Select
1 =		Avoided eviction from rental property
2 =		Obtained a Home Equity Conversion Mortgage (HECM)
3 =		Prevented or resolved a mortgage default
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Intermediate Housing Status Code
Question		Did you retain your housing and what method did you utilize
Focus Area		Housing
PRLI Fixed ID		54

Intermediate Housing Status Code
Select
1 =		Avoided eviction from rental property
2 =		Obtained a Home Equity Conversion Mortgage (HECM)
3 =		Prevented or resolved a mortgage default
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Intermediate Housing Status Code
Question		Did you retain your housing and what method did you utilize
Focus Area		Housing
PRLI Fixed ID		54

Independent Living Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Independent Living Service Code
Question		Did Participant receive services to enable them to remain in their home
Focus Area		Housing
PRLI Fixed ID		92

Independent Living Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Independent Living Service Code
Question		Did Participant receive services to enable them to remain in their home
Focus Area		Housing
PRLI Fixed ID		92

DU203NP-15-D-03049115500498

Independent Living Service Code

33

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Independent Living Service Code

34

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

35

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

Retained Housing

Avoided eviction from rental

property

Prevented or resolved a

mortgage default

Obtained a Home Equity Conversion Mortgage (HECM)

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

36

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

37

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Temporary Housing Placement Service Code

38

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Another property

Different unit within the property

Alternative care facility

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

39

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Another property

Different unit within the property

Alternative care facility

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

40

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

41

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Permanent Housing Placement Date

42

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

image1png

DU203NP-15-D-03049115500498

Pre-Housing Counseling and Post-Housing Counseling

43

Pre-Housing Counseling

Includesbull Identifying mortgage assistance

optionsbull Creating a budget that supports

paying for housing andbull Explaining required documents

Excludesbull Bank-sponsored mortgage

seminars open to the public bull A bank guiding the Participant

through the purchasing process and

bull Sweat-equity programs in which Participants use their own and volunteer labor to construct their homes

Post-Housing Counseling

Includesbull Meeting rent requirementsbull Avoiding default and foreclosurebull Managing credit issues andbull Changing a mortgage

DU203NP-15-D-03049115500498

Residence Census Tract

44

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

Census Bureaursquos online tool converts physical addresses to census tract numbers

httpsfactfindercensusgovfacesnavjsfpagessearchresultsxhtmlrefresh=t

DU203NP-15-D-03049115500498

Residence Census Tract (1)

45

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

Step 1 Click the link for the Census Bureaursquos tool to convert addresses to census tract numbers httpsfactfindercensusgovfacesnavjsfpagessearchresultsxhtml

Permanent Housing Placement Date
Select

Title		Permanent Housing Placement Date
Question		What is the date Participant was placed in permanent housing
Focus Area		Housing
PRLI Fixed ID		91

Permanent Housing Placement Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Permanent Housing Placement Service Code
Question		Did the Participant receive assistance with securing permanent housing
Focus Area		Housing
PRLI Fixed ID		90

Permanent Housing Placement Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Permanent Housing Placement Service Code
Question		Did the Participant receive assistance with securing permanent housing
Focus Area		Housing
PRLI Fixed ID		90

Intermediate Housing Status Code
Select
1 =		Avoided eviction from rental property
2 =		Obtained a Home Equity Conversion Mortgage (HECM)
3 =		Prevented or resolved a mortgage default
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Intermediate Housing Status Code
Question		Did you retain your housing and what method did you utilize
Focus Area		Housing
PRLI Fixed ID		54

Intermediate Housing Status Code
Select
1 =		Avoided eviction from rental property
2 =		Obtained a Home Equity Conversion Mortgage (HECM)
3 =		Prevented or resolved a mortgage default
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Intermediate Housing Status Code
Question		Did you retain your housing and what method did you utilize
Focus Area		Housing
PRLI Fixed ID		54

Independent Living Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Independent Living Service Code
Question		Did Participant receive services to enable them to remain in their home
Focus Area		Housing
PRLI Fixed ID		92

Independent Living Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Independent Living Service Code
Question		Did Participant receive services to enable them to remain in their home
Focus Area		Housing
PRLI Fixed ID		92

DU203NP-15-D-03049115500498

Independent Living Service Code

34

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC N LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

35

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

Retained Housing

Avoided eviction from rental

property

Prevented or resolved a

mortgage default

Obtained a Home Equity Conversion Mortgage (HECM)

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

36

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

37

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Temporary Housing Placement Service Code

38

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Another property

Different unit within the property

Alternative care facility

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

39

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Another property

Different unit within the property

Alternative care facility

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

40

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

41

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Permanent Housing Placement Date

42

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

image1png

DU203NP-15-D-03049115500498

Pre-Housing Counseling and Post-Housing Counseling

43

Pre-Housing Counseling

Includesbull Identifying mortgage assistance

optionsbull Creating a budget that supports

paying for housing andbull Explaining required documents

Excludesbull Bank-sponsored mortgage

seminars open to the public bull A bank guiding the Participant

through the purchasing process and

bull Sweat-equity programs in which Participants use their own and volunteer labor to construct their homes

Post-Housing Counseling

Includesbull Meeting rent requirementsbull Avoiding default and foreclosurebull Managing credit issues andbull Changing a mortgage

DU203NP-15-D-03049115500498

Residence Census Tract

44

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

Census Bureaursquos online tool converts physical addresses to census tract numbers

httpsfactfindercensusgovfacesnavjsfpagessearchresultsxhtmlrefresh=t

DU203NP-15-D-03049115500498

Residence Census Tract (1)

45

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

Step 1 Click the link for the Census Bureaursquos tool to convert addresses to census tract numbers httpsfactfindercensusgovfacesnavjsfpagessearchresultsxhtml

Permanent Housing Placement Date
Select

Title		Permanent Housing Placement Date
Question		What is the date Participant was placed in permanent housing
Focus Area		Housing
PRLI Fixed ID		91

Permanent Housing Placement Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Permanent Housing Placement Service Code
Question		Did the Participant receive assistance with securing permanent housing
Focus Area		Housing
PRLI Fixed ID		90

Permanent Housing Placement Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Permanent Housing Placement Service Code
Question		Did the Participant receive assistance with securing permanent housing
Focus Area		Housing
PRLI Fixed ID		90

Intermediate Housing Status Code
Select
1 =		Avoided eviction from rental property
2 =		Obtained a Home Equity Conversion Mortgage (HECM)
3 =		Prevented or resolved a mortgage default
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Intermediate Housing Status Code
Question		Did you retain your housing and what method did you utilize
Focus Area		Housing
PRLI Fixed ID		54

Intermediate Housing Status Code
Select
1 =		Avoided eviction from rental property
2 =		Obtained a Home Equity Conversion Mortgage (HECM)
3 =		Prevented or resolved a mortgage default
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Intermediate Housing Status Code
Question		Did you retain your housing and what method did you utilize
Focus Area		Housing
PRLI Fixed ID		54

Independent Living Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Independent Living Service Code
Question		Did Participant receive services to enable them to remain in their home
Focus Area		Housing
PRLI Fixed ID		92

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

35

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

Retained Housing

Avoided eviction from rental

property

Prevented or resolved a

mortgage default

Obtained a Home Equity Conversion Mortgage (HECM)

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

36

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

37

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Temporary Housing Placement Service Code

38

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Another property

Different unit within the property

Alternative care facility

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

39

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Another property

Different unit within the property

Alternative care facility

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

40

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

41

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Permanent Housing Placement Date

42

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

image1png

DU203NP-15-D-03049115500498

Pre-Housing Counseling and Post-Housing Counseling

43

Pre-Housing Counseling

Includesbull Identifying mortgage assistance

optionsbull Creating a budget that supports

paying for housing andbull Explaining required documents

Excludesbull Bank-sponsored mortgage

seminars open to the public bull A bank guiding the Participant

through the purchasing process and

bull Sweat-equity programs in which Participants use their own and volunteer labor to construct their homes

Post-Housing Counseling

Includesbull Meeting rent requirementsbull Avoiding default and foreclosurebull Managing credit issues andbull Changing a mortgage

DU203NP-15-D-03049115500498

Residence Census Tract

44

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

Census Bureaursquos online tool converts physical addresses to census tract numbers

httpsfactfindercensusgovfacesnavjsfpagessearchresultsxhtmlrefresh=t

DU203NP-15-D-03049115500498

Residence Census Tract (1)

45

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

Step 1 Click the link for the Census Bureaursquos tool to convert addresses to census tract numbers httpsfactfindercensusgovfacesnavjsfpagessearchresultsxhtml

Permanent Housing Placement Date
Select

Title		Permanent Housing Placement Date
Question		What is the date Participant was placed in permanent housing
Focus Area		Housing
PRLI Fixed ID		91

Permanent Housing Placement Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Permanent Housing Placement Service Code
Question		Did the Participant receive assistance with securing permanent housing
Focus Area		Housing
PRLI Fixed ID		90

Permanent Housing Placement Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Permanent Housing Placement Service Code
Question		Did the Participant receive assistance with securing permanent housing
Focus Area		Housing
PRLI Fixed ID		90

Intermediate Housing Status Code
Select
1 =		Avoided eviction from rental property
2 =		Obtained a Home Equity Conversion Mortgage (HECM)
3 =		Prevented or resolved a mortgage default
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Intermediate Housing Status Code
Question		Did you retain your housing and what method did you utilize
Focus Area		Housing
PRLI Fixed ID		54

Intermediate Housing Status Code
Select
1 =		Avoided eviction from rental property
2 =		Obtained a Home Equity Conversion Mortgage (HECM)
3 =		Prevented or resolved a mortgage default
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Intermediate Housing Status Code
Question		Did you retain your housing and what method did you utilize
Focus Area		Housing
PRLI Fixed ID		54

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

36

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

37

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Temporary Housing Placement Service Code

38

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Another property

Different unit within the property

Alternative care facility

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

39

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Another property

Different unit within the property

Alternative care facility

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

40

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

41

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Permanent Housing Placement Date

42

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

image1png

DU203NP-15-D-03049115500498

Pre-Housing Counseling and Post-Housing Counseling

43

Pre-Housing Counseling

Includesbull Identifying mortgage assistance

optionsbull Creating a budget that supports

paying for housing andbull Explaining required documents

Excludesbull Bank-sponsored mortgage

seminars open to the public bull A bank guiding the Participant

through the purchasing process and

bull Sweat-equity programs in which Participants use their own and volunteer labor to construct their homes

Post-Housing Counseling

Includesbull Meeting rent requirementsbull Avoiding default and foreclosurebull Managing credit issues andbull Changing a mortgage

DU203NP-15-D-03049115500498

Residence Census Tract

44

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

Census Bureaursquos online tool converts physical addresses to census tract numbers

httpsfactfindercensusgovfacesnavjsfpagessearchresultsxhtmlrefresh=t

DU203NP-15-D-03049115500498

Residence Census Tract (1)

45

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

Step 1 Click the link for the Census Bureaursquos tool to convert addresses to census tract numbers httpsfactfindercensusgovfacesnavjsfpagessearchresultsxhtml

Permanent Housing Placement Date
Select

Title		Permanent Housing Placement Date
Question		What is the date Participant was placed in permanent housing
Focus Area		Housing
PRLI Fixed ID		91

Permanent Housing Placement Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Permanent Housing Placement Service Code
Question		Did the Participant receive assistance with securing permanent housing
Focus Area		Housing
PRLI Fixed ID		90

Permanent Housing Placement Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Permanent Housing Placement Service Code
Question		Did the Participant receive assistance with securing permanent housing
Focus Area		Housing
PRLI Fixed ID		90

Intermediate Housing Status Code
Select
1 =		Avoided eviction from rental property
2 =		Obtained a Home Equity Conversion Mortgage (HECM)
3 =		Prevented or resolved a mortgage default
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Intermediate Housing Status Code
Question		Did you retain your housing and what method did you utilize
Focus Area		Housing
PRLI Fixed ID		54

Intermediate Housing Status Code
Select
1 =		Avoided eviction from rental property
2 =		Obtained a Home Equity Conversion Mortgage (HECM)
3 =		Prevented or resolved a mortgage default
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Intermediate Housing Status Code
Question		Did you retain your housing and what method did you utilize
Focus Area		Housing
PRLI Fixed ID		54

DU203NP-15-D-03049115500498

Intermediate Housing Status Code

37

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ Y ROSS N

DU203NP-15-D-03049115500498

Temporary Housing Placement Service Code

38

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Another property

Different unit within the property

Alternative care facility

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

39

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Another property

Different unit within the property

Alternative care facility

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

40

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

41

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Permanent Housing Placement Date

42

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

image1png

DU203NP-15-D-03049115500498

Pre-Housing Counseling and Post-Housing Counseling

43

Pre-Housing Counseling

Includesbull Identifying mortgage assistance

optionsbull Creating a budget that supports

paying for housing andbull Explaining required documents

Excludesbull Bank-sponsored mortgage

seminars open to the public bull A bank guiding the Participant

through the purchasing process and

bull Sweat-equity programs in which Participants use their own and volunteer labor to construct their homes

Post-Housing Counseling

Includesbull Meeting rent requirementsbull Avoiding default and foreclosurebull Managing credit issues andbull Changing a mortgage

DU203NP-15-D-03049115500498

Residence Census Tract

44

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

Census Bureaursquos online tool converts physical addresses to census tract numbers

httpsfactfindercensusgovfacesnavjsfpagessearchresultsxhtmlrefresh=t

DU203NP-15-D-03049115500498

Residence Census Tract (1)

45

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

Step 1 Click the link for the Census Bureaursquos tool to convert addresses to census tract numbers httpsfactfindercensusgovfacesnavjsfpagessearchresultsxhtml

Permanent Housing Placement Date
Select

Title		Permanent Housing Placement Date
Question		What is the date Participant was placed in permanent housing
Focus Area		Housing
PRLI Fixed ID		91

Permanent Housing Placement Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Permanent Housing Placement Service Code
Question		Did the Participant receive assistance with securing permanent housing
Focus Area		Housing
PRLI Fixed ID		90

Permanent Housing Placement Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Permanent Housing Placement Service Code
Question		Did the Participant receive assistance with securing permanent housing
Focus Area		Housing
PRLI Fixed ID		90

Intermediate Housing Status Code
Select
1 =		Avoided eviction from rental property
2 =		Obtained a Home Equity Conversion Mortgage (HECM)
3 =		Prevented or resolved a mortgage default
88=		Individual refused
99=		Individual does not know NA Information not collected

Title		Intermediate Housing Status Code
Question		Did you retain your housing and what method did you utilize
Focus Area		Housing
PRLI Fixed ID		54

DU203NP-15-D-03049115500498

Temporary Housing Placement Service Code

38

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Another property

Different unit within the property

Alternative care facility

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

39

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Another property

Different unit within the property

Alternative care facility

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

40

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

41

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Permanent Housing Placement Date

42

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

image1png

DU203NP-15-D-03049115500498

Pre-Housing Counseling and Post-Housing Counseling

43

Pre-Housing Counseling

Includesbull Identifying mortgage assistance

optionsbull Creating a budget that supports

paying for housing andbull Explaining required documents

Excludesbull Bank-sponsored mortgage

seminars open to the public bull A bank guiding the Participant

through the purchasing process and

bull Sweat-equity programs in which Participants use their own and volunteer labor to construct their homes

Post-Housing Counseling

Includesbull Meeting rent requirementsbull Avoiding default and foreclosurebull Managing credit issues andbull Changing a mortgage

DU203NP-15-D-03049115500498

Residence Census Tract

44

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

Census Bureaursquos online tool converts physical addresses to census tract numbers

httpsfactfindercensusgovfacesnavjsfpagessearchresultsxhtmlrefresh=t

DU203NP-15-D-03049115500498

Residence Census Tract (1)

45

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

Step 1 Click the link for the Census Bureaursquos tool to convert addresses to census tract numbers httpsfactfindercensusgovfacesnavjsfpagessearchresultsxhtml

Permanent Housing Placement Date
Select

Title		Permanent Housing Placement Date
Question		What is the date Participant was placed in permanent housing
Focus Area		Housing
PRLI Fixed ID		91

Permanent Housing Placement Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Permanent Housing Placement Service Code
Question		Did the Participant receive assistance with securing permanent housing
Focus Area		Housing
PRLI Fixed ID		90

Permanent Housing Placement Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Permanent Housing Placement Service Code
Question		Did the Participant receive assistance with securing permanent housing
Focus Area		Housing
PRLI Fixed ID		90

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

39

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

Another property

Different unit within the property

Alternative care facility

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

40

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

41

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Permanent Housing Placement Date

42

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

image1png

DU203NP-15-D-03049115500498

Pre-Housing Counseling and Post-Housing Counseling

43

Pre-Housing Counseling

Includesbull Identifying mortgage assistance

optionsbull Creating a budget that supports

paying for housing andbull Explaining required documents

Excludesbull Bank-sponsored mortgage

seminars open to the public bull A bank guiding the Participant

through the purchasing process and

bull Sweat-equity programs in which Participants use their own and volunteer labor to construct their homes

Post-Housing Counseling

Includesbull Meeting rent requirementsbull Avoiding default and foreclosurebull Managing credit issues andbull Changing a mortgage

DU203NP-15-D-03049115500498

Residence Census Tract

44

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

Census Bureaursquos online tool converts physical addresses to census tract numbers

httpsfactfindercensusgovfacesnavjsfpagessearchresultsxhtmlrefresh=t

DU203NP-15-D-03049115500498

Residence Census Tract (1)

45

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

Step 1 Click the link for the Census Bureaursquos tool to convert addresses to census tract numbers httpsfactfindercensusgovfacesnavjsfpagessearchresultsxhtml

Permanent Housing Placement Date
Select

Title		Permanent Housing Placement Date
Question		What is the date Participant was placed in permanent housing
Focus Area		Housing
PRLI Fixed ID		91

Permanent Housing Placement Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Permanent Housing Placement Service Code
Question		Did the Participant receive assistance with securing permanent housing
Focus Area		Housing
PRLI Fixed ID		90

Permanent Housing Placement Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Permanent Housing Placement Service Code
Question		Did the Participant receive assistance with securing permanent housing
Focus Area		Housing
PRLI Fixed ID		90

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

40

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

41

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Permanent Housing Placement Date

42

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

image1png

DU203NP-15-D-03049115500498

Pre-Housing Counseling and Post-Housing Counseling

43

Pre-Housing Counseling

Includesbull Identifying mortgage assistance

optionsbull Creating a budget that supports

paying for housing andbull Explaining required documents

Excludesbull Bank-sponsored mortgage

seminars open to the public bull A bank guiding the Participant

through the purchasing process and

bull Sweat-equity programs in which Participants use their own and volunteer labor to construct their homes

Post-Housing Counseling

Includesbull Meeting rent requirementsbull Avoiding default and foreclosurebull Managing credit issues andbull Changing a mortgage

DU203NP-15-D-03049115500498

Residence Census Tract

44

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

Census Bureaursquos online tool converts physical addresses to census tract numbers

httpsfactfindercensusgovfacesnavjsfpagessearchresultsxhtmlrefresh=t

DU203NP-15-D-03049115500498

Residence Census Tract (1)

45

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

Step 1 Click the link for the Census Bureaursquos tool to convert addresses to census tract numbers httpsfactfindercensusgovfacesnavjsfpagessearchresultsxhtml

Permanent Housing Placement Date
Select

Title		Permanent Housing Placement Date
Question		What is the date Participant was placed in permanent housing
Focus Area		Housing
PRLI Fixed ID		91

Permanent Housing Placement Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Permanent Housing Placement Service Code
Question		Did the Participant receive assistance with securing permanent housing
Focus Area		Housing
PRLI Fixed ID		90

Permanent Housing Placement Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Permanent Housing Placement Service Code
Question		Did the Participant receive assistance with securing permanent housing
Focus Area		Housing
PRLI Fixed ID		90

DU203NP-15-D-03049115500498

Permanent Housing Placement Service Code

41

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

DU203NP-15-D-03049115500498

Permanent Housing Placement Date

42

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

image1png

DU203NP-15-D-03049115500498

Pre-Housing Counseling and Post-Housing Counseling

43

Pre-Housing Counseling

Includesbull Identifying mortgage assistance

optionsbull Creating a budget that supports

paying for housing andbull Explaining required documents

Excludesbull Bank-sponsored mortgage

seminars open to the public bull A bank guiding the Participant

through the purchasing process and

bull Sweat-equity programs in which Participants use their own and volunteer labor to construct their homes

Post-Housing Counseling

Includesbull Meeting rent requirementsbull Avoiding default and foreclosurebull Managing credit issues andbull Changing a mortgage

DU203NP-15-D-03049115500498

Residence Census Tract

44

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

Census Bureaursquos online tool converts physical addresses to census tract numbers

httpsfactfindercensusgovfacesnavjsfpagessearchresultsxhtmlrefresh=t

DU203NP-15-D-03049115500498

Residence Census Tract (1)

45

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

Step 1 Click the link for the Census Bureaursquos tool to convert addresses to census tract numbers httpsfactfindercensusgovfacesnavjsfpagessearchresultsxhtml

Permanent Housing Placement Date
Select

Title		Permanent Housing Placement Date
Question		What is the date Participant was placed in permanent housing
Focus Area		Housing
PRLI Fixed ID		91

Permanent Housing Placement Service Code
Select
1 =		Received service directly through the grant
2 =		Received service through grant-facilitated referral
3 =		Both 1 and 2
		NA Information not collected

Title		Permanent Housing Placement Service Code
Question		Did the Participant receive assistance with securing permanent housing
Focus Area		Housing
PRLI Fixed ID		90

DU203NP-15-D-03049115500498

Permanent Housing Placement Date

42

Applies to GrantsB-b SC N JRAP NFSS N LBPHC NHC N LHRD NHOPWA Y MFSC NJOBS+ N ROSS N

image1png

DU203NP-15-D-03049115500498

Pre-Housing Counseling and Post-Housing Counseling

43

Pre-Housing Counseling

Includesbull Identifying mortgage assistance

optionsbull Creating a budget that supports

paying for housing andbull Explaining required documents

Excludesbull Bank-sponsored mortgage

seminars open to the public bull A bank guiding the Participant

through the purchasing process and

bull Sweat-equity programs in which Participants use their own and volunteer labor to construct their homes

Post-Housing Counseling

Includesbull Meeting rent requirementsbull Avoiding default and foreclosurebull Managing credit issues andbull Changing a mortgage

DU203NP-15-D-03049115500498

Residence Census Tract

44

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

Census Bureaursquos online tool converts physical addresses to census tract numbers

httpsfactfindercensusgovfacesnavjsfpagessearchresultsxhtmlrefresh=t

DU203NP-15-D-03049115500498

Residence Census Tract (1)

45

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

Step 1 Click the link for the Census Bureaursquos tool to convert addresses to census tract numbers httpsfactfindercensusgovfacesnavjsfpagessearchresultsxhtml

Permanent Housing Placement Date
Select

Title		Permanent Housing Placement Date
Question		What is the date Participant was placed in permanent housing
Focus Area		Housing
PRLI Fixed ID		91

DU203NP-15-D-03049115500498

Pre-Housing Counseling and Post-Housing Counseling

43

Pre-Housing Counseling

Includesbull Identifying mortgage assistance

optionsbull Creating a budget that supports

paying for housing andbull Explaining required documents

Excludesbull Bank-sponsored mortgage

seminars open to the public bull A bank guiding the Participant

through the purchasing process and

bull Sweat-equity programs in which Participants use their own and volunteer labor to construct their homes

Post-Housing Counseling

Includesbull Meeting rent requirementsbull Avoiding default and foreclosurebull Managing credit issues andbull Changing a mortgage

DU203NP-15-D-03049115500498

Residence Census Tract

44

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

Census Bureaursquos online tool converts physical addresses to census tract numbers

httpsfactfindercensusgovfacesnavjsfpagessearchresultsxhtmlrefresh=t

DU203NP-15-D-03049115500498

Residence Census Tract (1)

45

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

Step 1 Click the link for the Census Bureaursquos tool to convert addresses to census tract numbers httpsfactfindercensusgovfacesnavjsfpagessearchresultsxhtml

DU203NP-15-D-03049115500498

Residence Census Tract

44

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

Census Bureaursquos online tool converts physical addresses to census tract numbers

httpsfactfindercensusgovfacesnavjsfpagessearchresultsxhtmlrefresh=t

DU203NP-15-D-03049115500498

Residence Census Tract (1)

45

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

Step 1 Click the link for the Census Bureaursquos tool to convert addresses to census tract numbers httpsfactfindercensusgovfacesnavjsfpagessearchresultsxhtml

DU203NP-15-D-03049115500498

Residence Census Tract (1)

45

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

Step 1 Click the link for the Census Bureaursquos tool to convert addresses to census tract numbers httpsfactfindercensusgovfacesnavjsfpagessearchresultsxhtml

DU203NP-15-D-03049115500498

Residence Census Tract (2)

46

Step 2 Select Geographies to activate a dropdown box

DU203NP-15-D-03049115500498

Residence Census Tract (3)

47

Step 3 In the ldquoSelect Geographiesrdquo dropdown box click on the Address tab Input the Participantrsquos address into the dropdown and click ldquoGordquo

DU203NP-15-D-03049115500498

Residence Census Tract (4)

48

Step 4 Locate the column titled ldquoGeography Typerdquo and the row with ldquoCensus Tractrdquo Click the icon with the letter ldquoirdquo in the far-right column titled ldquoAboutrdquo The letter ldquoirdquo will say ldquoAbout this Geographyrdquo when highlighted

DU203NP-15-D-03049115500498

Residence Census Tract (5)

49

Step 5 In the popup window locate the column with the current year and the row titled ldquoCoderdquo The Residence Census Tract number is the eleven (11) digit number that appears after US

DU203NP-15-D-03049115500498

Residence Census Tract

50

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

DU203NP-15-D-03049115500498

Residence Census Tract

51

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

1231015924

DU203NP-15-D-03049115500498

Opportunity Area Census Tract

52

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Ybull Select communities completed a

Regional Fair Housing Equity Assessment (FHEA) that identifies Opportunity Area Census tracts based ono Segregated areas and areas of

increasing diversity andor racialethnic integration

o Raciallyethnically concentrated areas of poverty

o Access to existing areas of high opportunity

o Major public investments ando Fair housing issues services

and activities

DU203NP-15-D-03049115500498

Fair Housing and Civil Rights Assistance Service Code

bull Communities with diversity along multiple dimensions

bull Integrated living patterns

Areas ofbull High povertybull Lacking accessible servicesbull Not integrated in terms of income

race color religion familial status national origin or disability status

53

Promote

Avoid

Applies to GrantsB-b SC Y JRAP NFSS N LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ N ROSS N

DU203NP-15-D-0304911550049854

Summary

DU203NP-15-D-03049115500498

Summarybull HUD provided the following updates

bull Information for Budget-based Service Coordinators applies to 202bull A new response option of ldquoInformation not collectedrdquo is added to response options that include

ldquoNArdquo

bull Needs Assessment documents reveal the past and current details of a Participantrsquos strengths and needs to match the Participant to appropriate housing and supportive services

bull A person is considered homeless if the person lacks a fixed regular adequate night time residence The primary residence is

bull Public or private shelter used for temporary accommodationbull Institution providing temporary residence for those intended to be institutionalized orbull Other place not ordinarily used as a regular sleeping accommodation

bull Permanent Housing Placement Services describe assistance for a permanent or long-term transfer to another property a different unit within the same property or alternative care facilities

bull Fair housing and civil rights assistance promotesbull Communities with diversity along multiple dimensions andbull Integrated living patterns

55

DU203NP-15-D-03049115500498

Questions and Answers

Questions or Feedback Contact Information

56

Include bull Standards for Success in the e-mailrsquos subject linebull Name of Program in e-mail

HUD e-mail askgmohudgov

DU203NP-15-D-03049115500498 Page1of20

HUDStandardsforSuccessVirtualConference5ndashDataCollectionParticipantHousingDataElementsndashSpeakerrsquosComments

Page1CoverPage

bull WelcometoHUDrsquosStandardsforSuccessPilotProgramrsquosVirtualConferenceaddressingParticipantHousingDataElements

bull IfyouareparticipatinginascheduledvirtualconferenceIwanttoprovideafewTechnologyReminders1 AudioisthroughyourcomputernotthetelephoneconferencecallnumberMakesure

yourcomputersrsquospeakersarenotonmute2 Toincreasetheviewingsizeofthepresentationdocument

AtthetopofyourscreenthereisagrayoptionsbarClickontheboxofarrowsontherightsidetoincreasethesizeofthescreen

3 ThepresentationisavailablefordownloadfromtheAdobeAcrobatplatformSeethelowerleftsideofyourscreen

4 FeelfreetosubmitquestionsthroughoutthesessionusingtheQampAboxonthelowerrightcornerofyourscreenItishelpfultoincludethenameofyourGrantProgramwiththequestionasclarifyinginformationDoyouhaveaspecifictopicorneedthatyouwouldliketohearmoreinformationregardingWewelcomeyoursuggestionsandrequestsforadditionaltrainingtopicsYoucansubmitthatinformationviaquestionsalso

5 PleasecompletetheevaluationformofthissessionbeforeyouleavethevirtualconferenceThelinktotheevaluationcanbeaccessedattherightsideofyourscreenmiddleofthepage

Page2TodayrsquosPresenterPage

bull MynameisDrRobHaleyandIamtheCo-FounderandExecutiveVicePresidentofStrategyGenStrategyGenisan8(a)woman-ownedbusinessthatspecializesinqualityandperformanceimprovementStrategyGeniscontractingwithHousingandUrbanDevelopment(HUD)tofacilitatetheHUDStandardsforSuccessPilotProgram

bull WeareworkingwithThaddeusWincekwhoiswithHUDrsquosOfficeofStrategicPlanningandManagement

bull ThisvirtualconferenceispartofaseriesoftrainingsessionsregardingtheStandardsforSuccessframeworkandmethodology

bull Recordingsofpreviousvirtualconferencesareavailablethrougho LinksthatHUDe-mailedtoyouando OntheHUDPortalHUDindicatestheHUDportalshouldbecompletedinthenear

futurebull NowletrsquosmoveontotodayrsquosdiscussiontopicofParticipantHousingDataElements

DU203NP-15-D-03049115500498 Page2of20

Page3ObjectivesofSession

bull Therearetwoobjectivesforthissessiono OurfirstobjectiveistounderstandtheParticipantHousingDataElements

UnderstandingthesetopicswillfacilitateyourcollectingthedataforsubsequentsubmissiontoHUDLikethelastvirtualconferencepracticaldataintegrityandcollectiontipsareincludedaspartofthediscussion

o Asalwayswearegladtoansweryourquestions

Page4Attheendofthissessionyouwill

bull Attheendofthissessionyouwillo HaveHUDrsquosupdatedinformationregardingStandardsforSuccesso UnderstandParticipantHousingdataelementsincluding

sect Adeeperunderstandingofterminologyrelatedtohousingstatusandhousingoptionsand

sect Increasedknowledgeregardingcollectingdataonservicestoobtainhousingandself-sufficiency

Page5Background

bull Beforewebeginletrsquosquicklyrevisitmajorpointsfromtheprecedingvirtualconferencebull TherehavebeenfivevirtualconferencesdiscussingHUDrsquosStandardsforSuccessPilot

ProgramincludingThaddeusWincekrsquosKickoffconferenceo WeunderstandthattheexperiencelevelofGranteesandServiceCoordinators

variesasitrelatestocollectingandreportingdataThevirtualconferencesattempttoincludeinformationforthenovicetotheexperienced

bull Iwanttotakeafewmomentstoreviewsomeofthemajorpointsfromthepreviousvirtualconference

bull ReminderifyouwouldlikeamoredetailedreviewofanypreviousvirtualconferenceIencourageyoutoviewtherecordingofanyofthetrainingsessionspresentedtodate

Page6ParticipantCenteredDataElements

bull ToreviewtheStandardsforSuccessIndicatorsandrelatedDataElementsareorganizedinthefocusareaspicturedinthisgraphic

bull ThedataelementspertainingtoParticipantsrsquoHealthsituationsrepresentedinthecircleonthelowerleftwerecoveredinthelastvirtualconference

bull TodaywearefocusingontheHousingDataElementspicturedinthecircleonthebottomrightofthegraphic

Page7PreviousVirtualConferencendashParticipantHealthDataElements

bull HerearethekeypointsfromourpreviousdiscussionofParticipantHealthdataelementsbull NoPersonalIdentifiableInformationisreportedtoHUD

DU203NP-15-D-03049115500498 Page3of20

bull TheHealthCoverageCodeincludesidentifying(1)iftheParticipanthasinsuranceand(2)theorganizationthatprovidestheinsurance

bull DataelementsidentifyiftheParticipantbull Hasaprimarycareproviderbull Hadaroutinemedicalexambyahealthcareproviderandbull Receivedmedicalservicesandmentalhealthservices

bull SelectSubstanceAbuseServicesarealsoMentalHealthServicesExamplesincludementalhealthworkerstreatingsubstanceabuseandaParticipantreceivingservicesfromanalcoholordrugtreatmentfacility

bull TheActivitiesofDailyLiving(ADL)CodeandtheInstrumentalActivitiesofDailyLiving(IADL)CoderecordthenumberofactivitiestheParticipantcannotperformatthetimeofassessment

bull AlsoupdatedinformationthatwereceivedfromHUDbull FortheDisabilityStatusCodeServiceCoordinatorsreceivethatinformationfrom

thethirdpartywhodeterminedtheindividualisdisabledItisnotsomethingtoasktheParticipant

bull Bythewaytherearereferencematerialsthatareavailabletohelpyoubull DetailedinformationregardingallDataElementscanbefoundintheDataIntegrity

ReferenceManualThemanualprovidescomprehensiveinformationforunderstandingandcollectingallDataElements

bull Wealsoprovidereferencematerialssuchaso FactSheetso QuickReferenceso Shortcutso FrequentlyAskedQuestionsando Linkstopreviousrecordings

bull ThesereferenceswillalsobefoundontheHUDportalo HUDinformsusthattheportalisforthcomingandyouwillallbereceivinge-mails

whenitisavailableforuseTheHUDportalwillhaveallreferencematerialsforyourconvenience

bull InadditionHUDhase-mailedreferencematerialsandtheyareavailablefordownloadfromeachvirtualconferencewithliveQampA

Page8DataElementsndashParticipantHousingDataElements

bull NowontotodayrsquostopicThefocusareaParticipantHousingDataElementswillbeexploredinthissession

Page9HousingDataElementsndashList

bull Thereare21ParticipantHousingDataElementsbull ThesedataelementspertaintoindividualParticipants

DU203NP-15-D-03049115500498 Page4of20

Page10HousingDataElementsndashList(continued)

bull Wewilldescribeeachdataelementindetailandwillansweranyquestionsyouhavebull PleasefeelfreetoenteranyquestionsyoumayhaveintheQampAboxontheAdobe

ConnectscreenduringthepresentationWewilldiscussthequestionsandanswersattheconclusionofthispresentation

Page11NeedsAssessmentServiceCode

bull OurfirstdataelementfordiscussionaddressesoneofyourinitialactionswithaParticipanttheNeedsAssessmentServiceCode

bull ThisidentifiesaParticipantwhoreceivedadocumentedassessmentorIndividualServicesandTrainingPlan(ISTP)todetermineappropriatehousingandsupportiveservices

bull TheassessmentmustincludeadocumentidentifyingaParticipantrsquoshousingandsupportiveserviceneeds

bull TheassessmentrevealsthepastandcurrentdetailsoftheParticipantrsquosstrengthsandneedstomatchtheParticipanttoappropriatehousingandsupportiveservices

bull TheassessmentcanoccureitheratinitialscreeningorattimeofentrytoahousingprogramanddocumentedintheParticipantrsquoscaserecord

Page12NeedsAssessmentServiceCode

bull TheNeedsAssessmentServiceCodeprovidesagoodexampleforcommunicatingupdatedinformationfromHUDrsquosOfficeofStrategicManagement

bull HUDhasnewinformationregardingStandardsforSuccessanddataelementsbull TheinformationrelatedtoBudget-basedServiceCoordinatorsalsorelatesto202bull ThischangeisreflectedintheAppliestoGrantsbox202isnowincludedwithBudget-

based(B-b)ServiceCoordinatorsYouwillnolongerseereferencesto202bull AsareminderB-bServiceCoordinatorscollectandreportthesameDataElementsas

Multi-FamilyServiceCoordinators(MFSC)

Page13NeedsAssessmentServiceCode

bull AnotherchangeHUDisaddingtheresponseoptionofldquoInformationnotcollectedrdquotoanysetofresponseoptionsthatincludetheldquoNArdquoorldquoNotApplicablerdquooption

bull InsomeprogramsaServiceCoordinatormaynotreceiveinformationfromaParticipantaboutadataelementItisnotasituationwheretheindividualrefusedtoprovideananswerWhenaServiceCoordinatororaGranteedoesnotreceiveinformationfromaParticipantaboutadataelementtheappropriateresponseoptionisldquoInformationnotcollectedrdquo

bull ThisnewresponseoptionisincorporatedintotheInFormtoolthatHUDwillbedeliveringinthefutureAASCOnlinemadethischangeintheirsystemaswell

DU203NP-15-D-03049115500498 Page5of20

bull TheresponseoptionboxshowsusthatresponseoptionsnowincludeldquoInformationnotcollectedrdquoatthebottomoftheresponseoptionsbox

bull Itisimportanttocollectdatatoquantifyo Needsforserviceso Thenumberofindividualsservedando Servicesdelivered

bull Itisameanstocommunicateyourworkbull TheaggregatedinformationprovidesadditionalsupportforrequestsforfundingThis

willfurthersupportthegoodworkyoudo

Page14HypotheticalExamplendashJohnandKathyndashServiceCoordinatorMeeting

bull IfyouparticipatedinourlastvirtualconferenceyouwereintroducedtoServiceCoordinatorsnamedJohnandKathyJohnisnewtohisroleasaServiceCoordinatorKathyhas7yearsrsquoexperienceandishelpingJohnlearnhisnewroleJohnandKathyarebacktodaytohelpillustratehowtocollectthedataelementsrelatedtohousing

bull TheconversationsbetweenJohnandKathyareusedtoillustratedataelementsStandardsforSuccessisnotrecommendingyouchangethewayyouconductyourworkWeunderstandthatyourelyoninformationvolunteeredbytheParticipantsinyourprogramandmaynotbeaskingquestionsdirectlyoftheParticipants

Page15HypotheticalExample-MeetNed

bull FortodayrsquosdiscussionwewillbeusingourfriendNedasahypotheticalexampletohelpexplaindataelements

bull LetrsquoslisteninonKathyandJohnrsquosdiscussionaboutinformationthatNedvolunteeredtoJohnregardinghishistorypriortoenrollinginthehousingprogram

_________________________________________________________________________________

bull KathyHelloJohnHowarethingsgoingbull JohnPrettywellIamsobusyThedaysgobyveryquicklybull KathyThelasttimewetalkedyouweregettingmoreacquaintedwithcollectingdata

abouttheParticipantsHowisthatcomingalongbull JohnIamgettingmoreandmorefamiliarwiththedataelementstheirdefinitionsand

guidelinesforcollectingIstillhaveafewquestionsDoyouhavetimetoanswerthembull KathySurebull JohnIrsquollstartwithaParticipantwhoIamworkingwithanddevelopedwhatIbelieveisa

goodrelationshipwithhimIrsquollcallhimNedNedtoldmeheis28yearsoldandlivesinWashingtonDCHesaidhedidnrsquothaveahomepriortojoiningtheprogramHeusuallysleptinthestreetsorataoneofthelocalhomelesssheltersHevolunteeredthathedidnothaveacriminalrecordjustdidnrsquothavemuchgoodluckaftergettingoutoftheArmy

DU203NP-15-D-03049115500498 Page6of20

bull KathyJohndidNedsayhowlonghehadbeenlivingonthestreetsorwhatfactorscontributedtohissituation

bull JohnNedjustsaidhehadnothadthebestluckHetoldmehewasonthestreetsandinsheltersfor10monthsoutofthelastyear

bull KathyJohndoyouknowifNedisdiagnosedasdisabledbull JohnNoathirdpartytoldmehehasnodisabilityNedsayshejusthasbadluck

_________________________________________________________________________________

bull ThisisagreatwaytostartoffourdiscussionNedvolunteeredsomevaluableinformationtoJohnthatwewillbeabletousetohelpunderstandsomeofthedataelements

Page16HomelessStatusCode

bull ThenexttwodataelementsIwilldiscussprovideadefinitionoftermsthatyouwillseeinafewresponseoptionsrelatedtohousing

bull ThedataelementHomelessStatusCodeprovidesadefinitionofldquohomelessrdquoo TheHomelessStatusCodeidentifiesaParticipantwholacksafixedregular

adequatenighttimeresidenceo AParticipantisconsideredhomelessiftheirprimarynighttimeresidenceis

sect Apublicorprivateshelteroperatedfortemporaryaccommodationsect Aninstitutionprovidingtemporaryresidenceforindividualsintendedto

beinstitutionalizedorsect Otherplacenotordinarilyusedasaregularsleepingaccommodation

o AParticipantunderage18isconsideredhomelessiftheylefthomewithoutthepermissionoftheirfamily(runawayyouth)

o AParticipantisnotconsideredhomelessiftheParticipantissect Sleepinginatemporaryresidencewhileawayfromhomesect Imprisonedorsect DetainedunderanActofCongressorStatelaw

bull LetrsquoscheckontheinformationprovidedbyNedregardinghislivingsituationtodetermineifheishomeless

Page17HomelessStatusCode

bull AsyoucanseethereareafewresponseoptionsfortheHomelessStatusCode

Page18HomelessStatusCode

bull RegardingNedhestatedhehasbeenonthestreetsorinhomelesssheltersfor10monthsofthelastyear

bull Nedisinfacthomeless

DU203NP-15-D-03049115500498 Page7of20

Page19ShelterPlacementServiceCode

bull AnotherdataelementthatprovidesdefinitionalinformationisShelterPlacementServiceCodeItprovidesthedefinitionofanemergencyshelter

bull Letrsquoslookatourgraphicforanexplanationofthisbull Asyoucanseeanemergencyshelterisanyfacilitywhichtheprimarypurposeisto

provideatemporaryshelterforthehomelessanddoesnotrequireoccupantstosignleasesoroccupancyagreements

bull Emergencysheltersincludehousingandsupportservicesforthehomelessbull Ashelterprovidessupportsupervisionandasafeplacetoliveinstructuressuchas

o Agrouphomeo Clustersofapartmentsoro Anetworkofhomesthatintegratehousingandservicesforlow-income

individualsandfamilies

Page20PriorNightResidenceCode

bull LetrsquosdiscussthePriorNightResidenceCodewhichismeanttoidentifythetypeoflocationwhereahomelessParticipantsleptthenightbeforereceivinggrant-fundedservices

bull IfaParticipantsleptinaninstitutionforlessthan30daysimmediatelypriortoreceivinggrant-fundedservicesthenrespondwiththelocationwhereParticipantsleptpriortobeinginstitutionalized

bull AsyouseeonthisslidethelistofresponseoptionsislengthyThereare18ofthemsoIwillnotreadofftheentirelist

bull Iwanttoexpandontwoofourresponseoptionsforfurtherclarificationo Option14orsafehavensareprogramsorshelterswhereapersonresidesfora

longerperiodoftimeForexampleanindividualmaybeinasafehavenforpregnantwomensothepersonmaybetherefor6monthsThisdiffersfromanemergencyshelter(option1)whereanindividualmaystayforafewdays

o Option18ortransitionalhousingforhomelesspersons(includinghomelessyouth)referstohousingwithpaidrentandmandatoryparticipationinservicesForinstanceasaconditionofreceivingpaidrenttheindividualmustreceiveemploymenttrainingcounselingetcThegoalwithtransitionalhousingprogramsistohelpgetthepersonintoindependentliving

bull YoucanalsofindthislistintheDataIntegrityReferenceManualonPage118bull AsareminderdetailedinformationregardingallDataElementsisintheDataIntegrity

ReferenceManualThemanualprovidescomprehensiveinformationforunderstandingandcollectingallDataElements

DU203NP-15-D-03049115500498 Page8of20

Page21HousingStatusCode

bull NextisHousingStatusCodeThisidentifiesaParticipantrsquoscurrenttypeofhousingandifapplicablehowthehousingispaidfor

bull Iwanttotouchonafewofresponseoptionsbull Option1IdentifiesasaPublicHousingResidentYouprobablyknowpublichousingwas

establishedtoprovidedecentandsaferentalhousingforeligiblelow-incomefamiliestheelderlyandpersonswithdisabilitiesHUDadministersFederalaidtolocalhousingagenciesthatmanagethehousingforlow-incomeresidentsatrentstheycanafford

bull Option2TenantBasedRentalVoucherisahousingvoucherthatisissuedtoanindividualorfamilymostoftenbyahousingauthorityforrentinghousingofaParticipantrsquoschoiceThevouchermustbeacceptedbytheowneroftherentalpropertyTherentalpropertycanbeahouseapartmenttrailermulti-familyunitetc

bull Option3AProjectBasedRentalVoucherisasubsidizedrentalunitTheldquoprojectrdquoorpropertydetermineseligibilityandsubsidyunderHUDguidelines

bull AsyoucanseeresponseoptionsvaryfromldquoIdentifiesasapublichousingresidentrdquoallthewaytoldquoOwnsahomerdquotoldquoHomelessrdquo

Page22YearsinSubsidizedHousingNumber

bull AswecontinueournextdataelementisYearsinSubsidizedHousingNumbero ThiselementidentifiesthenumberofyearsaParticipantlivedinpublicor

privatesubsidizedhousingo IfaParticipanthasbeeninsubsidizedhousingfordurationslessthan365days(a

completeyear)totalthenumberofthesedaysandthenroundthenumbero Rememberwhenrecordingthisdatayoumustcounteachepisodeevenifit

wasnotinconsecutiveyearsandroundtothenearestwholeyear

Page23HypotheticalExamplendashNedndashAdditionalDetails

bull WecantakethisopportunitytolisteninonadiscussionbetweenJohnandKathyregardingsomeadditionaldetailsrelatedtothehypotheticalParticipantNed

_________________________________________________________________________________

bull KathyJohnyoutoldmeafewthingsaboutNedDidNedtalkaboutanyadditionaldetailsthatwillhelpyouunderstandhissituation

bull JohnHedoestalkquitealotWhatotherinformationwereyouthinkingofbull KathyFirstoffdidNedgiveyouotherdetailsaboutspecificepisodesofhomelessnessI

usethewordldquoepisoderdquotorefertoaperiodwhenanindividualdidnothaveafixedregularnight-timeresidenceThestreetsorahomelessshelterareexamples

bull JohnYesNedsaidheexperienced4episodesofhomelessnessinthelast36monthsThisincludedlivingplace-to-placeinlocationssuchasthestreetsandhomelesssheltersSo

DU203NP-15-D-03049115500498 Page9of20

theywouldbeconsideredasepisodesInthepreviousyearNedwasonthestreetsfor10monthsbeforebeingadmittedtothehospitalforthelast35days

bull KathyOkaythatishelpfulYousayNedhasbeenhomeless4timesinthepast36monthsPriortothelastyearhowlongwereeachofthoseepisodes

bull JohnLetrsquosseepriortothelastyearwhichwehavealreadydiscussedNedrsquosfirstexperiencewasquiteshortlastingabout5daysAfterthatNedhadtwomoreepisodesOneofthoselasted20daystheotherwas14daysThatledtohismorerecentepisodeof10months

_________________________________________________________________________________

bull AsyoucanseefromKathyandJohnrsquosdiscussionthesearesomekeyfactorsthatwillbeabletousetodetermineNedrsquoshomelessstatusYouwillunderstandthismorewiththenextdataelement

Page24ChronicallyHomelessStatusCode

bull SoafterthediscussionofadditionaldetailsforNedwewilllookattheChronicallyHomelessStatusCode

bull ThechartonthisslidesummarizestherequirementstobeconsideredchronicallyhomelessTheseinclude

1Ishomeless

2Anindividualisanunaccompaniedhomeless

3Hasadisablingcondition

4aIscontinuouslyhomelessforayearormoreOR

4bHadatleastfourepisodesofhomelessnessinthepast3yearseachlastingaminimumof15daysandfinally

5Meetstheconditionsforbeingchronicallyhomelessbeforeresidinginaninstitutionalfacilitysuchasjailsubstanceabuseormentalhealthtreatmentfacilityhospitalorsimilarfacilityforfewerthanninety(90)days

bull JustareminderthisinformationisavailablewithintheChronicallyHomelessFactSheetareferencematerialthatweprovidetoyou

Page25NedndashChronicallyHomelessStatusCode

bull LetrsquosapplythistoNedrsquossituation

DU203NP-15-D-03049115500498 Page10of20

o FirsthomelessmeaningNedlacksafixedregularadequatenighttimeresidencebecausehelivedinareasnotdeemedtobesuitablesleepingplacesforhumanhabitationsuchasthestreetsandahomelessshelterNeddoesmeetthisrequirement

o NextunaccompaniedhomelessNedisahomelessindividualwhoisalonewhilehomeless

o NextadisablingconditionNeddoesnotsufferfromasubstanceabusedisorderseriousmentalillnessdevelopmentaldisabilityPTSDcognitiveimpairmentsresultingfrombraininjuryorchronicphysicalillnessordisability

o Thedurationofhomelessnessmustbecontinuousforayearormoreorfourepisodesofhomelessnessinthepast3yearseachlastingaminimumof15daysFromouradditionaldetailsNedinformedJohnthathehasexperienced4episodesofhomelessnessinthepast3yearsbutoneepisodeonlylasted14days

o FinallydoesNedmeettheconditionsforbeingchronicallyhomelessbeforebeinginstitutionalizedforfewerthan90daysAswecandetermineNeddoesnotmeettherequirementsforbeingchronicallyhomelessbeforebeinghospitalizedforfewerthan90daysHedoesnotmeetalltherequirementsonourchronicallyhomelesschart

bull Theconclusiono IsNedchronicallyhomelesso NoNedisnotchronicallyhomeless

Page26WeeksHomelessCount

bull NextwehaveourWeeksHomelessCountTheappropriatequestionthatwouldpertaintothisdataelementisldquoHowmanyweekshastheParticipantbeenhomelessinthepast12monthsrdquo

bull IfaParticipanthashomelessepisodesfordurationslessthan7days(acompleteweek)totalthenumberofthesedaysandthenroundtothenearestwholeweek

bull Usewholenumbersbull Nowrememberthisisoutofa12-monthperiodItisveryimportanttoreportonlyonthat

timeframe

Page27WeeksHomelessCount

bull NedrsquoshistorygivesagreatexampleofhowtocalculatetheWeeksHomelessCountdataelement

bull AsyoucanseeonthisslidetheformulafortheWeeksHomelessCountwillbethenumberofmonthsmultipliedby433whichistheaveragenumberofweeksinamonthThiscalculationwillgiveyouthenumberofhowmanyweekstheParticipantwashomelesspriortobeinghospitalizedNedtoldushewasonthestreetsandinsheltersfor10monthspriortobeinghospitalized10monthsmultipliedby433weeksequals4333weeks

DU203NP-15-D-03049115500498 Page11of20

bull Nextwemusttakethe35daysthatNedwasadmittedintothehospitalanddeterminehowmanyweeksthisrepresentsTodothiswetakethe35daysanddivideby7daysperweektodeterminethatNedwasinthehospitalfor5weeks

bull Finallyweaddthe5weekstoourpre-existing4333weekstoobtainatotalof4833weekshomelessRounding4833toawholenumbergivesusatotalof48weeks

Page28ReturningCitizenEx-OffenderCode

bull ForthenexthousingdataelementwewilldiscusstheReturningCitizenEx-OffenderCodebull TheReturningCitizenEx-OffenderCodeidentifiesaParticipantrsquosstatuswiththecriminal

justicesystemor(CJS)bull ItidentifiesaParticipantwhohasactivecriminalrecordsorwaschargedwith

committingacrimeinthepriortwelve(12)monthsbull Itincludesindividualschargedwithacrimethroughthestagesofthecriminaljustice

systemtothetimeanindividualisreleasedfromprobationbull ThereisnoneedtoincludeaParticipantwhohasneverbeenchargedwithcommittinga

crimebull Notetheresponseoptionsforthisdataelementincludeatimeelementoftheprevious

12monthsbull KathyandJohnhaveagreatexamplewecanusetodeterminehowbesttorespondto

thisdataelement

______________________________________________________________________________

bull KathyJohnitisimportantforustohaveabriefdiscussionregardingNedrsquosexperienceswiththeCriminalJusticeSystem(CJS)ItwillhelpusanswerthedataelementReturningCitizenEx-OffenderCodeDidhevolunteeranyofthisinformationtoyou

bull JohnYeshedidNedwasveryopenaboutdiscussinganymattersregardingtheCriminalJusticeSystemLikeIsaidbeforeheisaUSArmyveteranwhoprideshimselfondoingtherightthing

bull KathyThatrsquosgreattohearDoesNedhaveanactivecriminalrecordorwashechargedwithcommittingacrimeintheprior12months

bull JohnNoKathyNeddoesnrsquothaveacriminalrecordandhasneverbeencommittedofacrimeHeprideshimselfonfollowingthelawsthathavebeenputinplaceHecontinuedtoemphasizeheenrolledintheArmytoprotectthislandandthelawsweallliveby

______________________________________________________________________________

Page29ReturningCitizenEx-OffenderCode

bull ThepreviousconversationshowsusthatJohnwouldbechoosingOption3theindividualisnotcurrentlysubjecttoanyphaseoftheCJSandhasnotbeenintheprevious12months

DU203NP-15-D-03049115500498 Page12of20

Page30HardtoHouseCode

bull HardtoHouseCodeismeanttoidentifyaParticipantwhoishardtohouseduetothehighriskoflosingtheirhousingandanyfactorcontributingtobeingahighrisktohouse

bull Afewofourresponseoptionsforthisdataelementincludeo Headofhouseholdhaslivedinpublichousingformorethan10yearso Headofhouseholddoesnothaveahigh-schooldiplomaorGEDando Theheadofhouseholdisasingleelderlyadultwhoistheprimarycaregiverfor

oneormorechildren

Page31TransportationAssistanceServiceCode

bull TransportationAssistanceServiceCodeisaprettyinterestinghousingdataelementbull ThisincludesidentifyingaParticipantwhoreceivedtransportationservicesbull Asyoucanseefromourgraphictransportationservicesinclude

o Passesortokensforpublictransportationo Ridesinserviceprovidersrsquovehicleso Carpoolsarrangedbyserviceprovidersando Assistancewithrepairstopersonalvehicles

Page32IndependentLivingServiceCode

bull IndependentLivingServiceCodeisthenextdataelementonourlistItappliestoParticipantswhoaredisabledorelderly

bull Forthisdataelementelderlyisanindividualage62andolderFrailisdescribedasneedingassistancewith3ormoreActivitiesofDailyLiving(ADLs)

bull WediscussedActivitiesofDailyLivinginourlastvirtualconferenceYoucanalsofindthedefinitionofActivitiesofDailyLivingintheDataIntegrityReferenceManualonpage90

bull WhenfrailelderlyisreferencedintheIndependentLivingServiceCodeitpertainstoelderlyresidentsage62orolderwith3ormoreADLs

bull ThisdataelementinvolvesidentifyingdisabledorfrailelderlyParticipantswhoo 1Receivedassistanceobtaininghousingoro 2Receivedservicesthatenablethemtoremainintheirhome

bull ServicesthatenableadisabledorfrailelderlyParticipanttoremaininthehomeincludeo Cleaningthehomeorlaundryo Cookingo Payingbillso Organizingpersonalrecordsando Utilitycompanyissues

bull ServicesthatenableadisabledorfrailelderlyParticipanttoremaininthehomealsoincludereferralstoservicesorsupportstoassisttheParticipantswith

o Keepingo Managingand

DU203NP-15-D-03049115500498 Page13of20

o Maintainingallaspectsoftheirhomeotherthanhomemakingbull WeunderstandthatmostofyouServiceCoordinatorsarenotinvolvedinhomemaking

Justforsomeclarificationhomemakingincludeso Beautifyingthehomeo Homedecoratingo Organizingthehomeo Gardeningo Holidaydecorationso Craftso Messageforumsando Recipedatabases

Page33IndependentLivingServiceCode

bull ThehypotheticalexamplebetweenJohnandKathyregardingNedprovidesinformationforcollectingthisdataelement

Page34IndependentLivingServiceCode

bull JohntoldusNedis28yearsoldandisnotdisabledSinceNedisnotdisabledorelderlytheappropriateresponseoptionisldquoNArdquonotapplicable

bull RememberwhenaServiceCoordinatororaGranteedoesnotreceiveinformationfromaParticipantaboutadataelementtheappropriateresponseoptionisldquoldquoInformationnotcollectedrdquoThisisanalternativeoptionforwheninformationregardingadataelementwasnotreceived

Page35IntermediateHousingStatusCode

bull ThemainquestionforIntermediateHousingStatusCodeisldquoDidaParticipantretainParticipantrsquoshousingandwhatmethoddidtheParticipantutilizerdquo

bull ThisinvolvesidentifyingaParticipantrsquosmethodforretaininghousingbull ThemethodsfocusonapproachestomeetrentormortgageresponsibilitiesThis

includeso Avoidedevictionfromrentalpropertyo ObtainedaHomeEquityConversionMortgage(HECM)

sect YoumaybewonderingwhatthisisAHomeEquityConversionMortgageissomethingthatwascreatedbyTheFederalHousingAdministration(FHA)Knownbysomeasareversemortgageitallowsmortgageinsuranceborrowerswhomeettheagerequirementof62totransfertheequityoftheirhomeintomonthlypaymentstothemortgageinsuranceborrower

o Anothermethodthatmaybeusedforthisdataelementispreventingorresolvingamortgagedefault

DU203NP-15-D-03049115500498 Page14of20

Page36IntermediateHousingStatusCode

bull LetrsquosseewhatinformationKathyandJohncansharewithusregardingthisdataelement

bull WemoveintoafuturetimewhenthenextsetsofdiscussionsfocusonservicesNedreceivedasaprogramParticipant

______________________________________________________________________________

bull JohnHeyKathyIwantedtogiveyousomeupdatesthatNedreportedtomebull KathyThatsoundsgreatJohnIrsquomgladthatNedcontinuestovolunteerupdatestoyoubull JohnIhadafewquestionsrelatedtotheinformationhegavemeThingshavebeen

complicatedwithNedsincewelastmetbull KathyHowsobull JohnWellthingsstartedlookingupforhimforawhileHehadfinallygottenoffthe

streetsobtainedapart-timejobandwaslivinginasmallrentalpropertyinDCShortlyafterhewashavingtroublepayingtherentinfullandthelandlordwasthreateningtoevicthimNeddoesnrsquotreceivealargeamountofpaywithhispart-timejobsoitwasdifficultforhimtomanagethefullmonthrsquosrentupfront

bull KathySowhathappenedbull JohnLuckilyhecouldsitdownwithhissupervisoratworkandreceivemorehours

Nedwasextremelyexcitedtotellmetheyallowhimtoworkovertimesomeweeksbull KathyThatrsquosgreatsohewasnrsquotevictedfromtherentalpropertybull JohnNohewasnotevictedHewasabletohaveameetingwithhislandlordandnow

hersquosaheadofhisrentbyafullmonthbull KathyJohnthatrsquosgreatnewsforNedRegardingtheIntermediateHousingdata

elementthecorrectresponsehereisoption1avoidedeviction

______________________________________________________________________________

Page37IntermediateHousingStatusCode

bull ThatwasagreatexamplegivenbyKathyandJohnbull NedsecuredmorehoursathisjobresultinginincreasedpayThishelpedeasetheburden

ofhisrentexpenseandinturnheavoidedbeingevicted

Page38TemporaryHousingPlacementServiceCode

bull ThenextHousingDataElementisTemporaryHousingPlacementServiceCodebull ThisstartswithidentifyingaParticipantwhoreceivedtemporaryorshort-termtransfer

too Anotherpropertyo Adifferentunitwithinthepropertyoro Analternativecarefacility

DU203NP-15-D-03049115500498 Page15of20

bull Alternativecarefacilitiesarebestdescribedasassistedlivingfacilitiesbull ThisdataelementincludesinformationandassistanceprovidedtotheParticipantandor

familymembersregardingtemporaryhousingoptionsItalsoincludesassistancewithanindividualstransitionbacktotheirapartmentfromshort-termcarefacilityorhospital

Page39PermanentHousingPlacementServiceCode

bull SimilarbutnotthesamethenextHousingDataElementisPermanentHousingPlacementServiceCode

bull ThisstartswithidentifyingaParticipantwhoreceivedpermanentorlong-termhousingassistance

bull Servicesincludeprovidinginformationregardinglong-termhousingorassistanceforapermanentorlong-termtransferto

o Anotherpropertyo Adifferentunitwithinthepropertyoro Analternativecarefacility

Page40PermanentHousingPlacementServiceCode

bull OnceagainletrsquoscheckinwithJohnandKathyforsomemoredetailedinformationregardingthisdataelement

bull TheconversationweareabouttohearoccurredafewmonthsafterKathyandJohnrsquosdiscussionofIntermediateHousingStatusCode

______________________________________________________________________________

bull KathyJohnitrsquosgoodtobebackwithyouHowarethingsgoingbull JohnHeyKathythingsaregreatIfeellikeIrsquomgettingthehangofmydutiesasa

ServiceCoordinatorIwasabletomeetwithNedagainandhadagreatupdateforyouThankstothehelpoftheprogramhecouldmoveoutofthestudioapartmentHereceivedaraiseinsalaryathisjobwhichallowedhimtomoveintosomethingabitmorespaciousTheoldplacewasonlyastudioapartmentwithlittleroomtomaneuveraroundNeddidendupstayingatthesameapartmentcomplexbuthemovedintoa1bedroom1bathHehappilyvolunteeredthisinformationtomeatourlastmeeting

bull KathyThatrsquosgreattohearJohnIrsquomgladtheprogramassistedhiminupgradinghishousingsituation

bull JohnSoregardingthePermanentHousingPlacementServiceCodesincetheprogramhelpedNedmovewithinhiscomplexthecorrectresponsewouldhavetobereceivedservicesdirectlythroughthegrantcorrect

bull KathyThatrsquosrightJohnNedreceivedservicesdirectlyfromtheprogramwhichisoption1

______________________________________________________________________________

DU203NP-15-D-03049115500498 Page16of20

Page41PermanentHousingPlacementServiceCode

bull KathyandJohncontinuetouseNedrsquoshypotheticalsituationtoprovidegreatexamplesofthesedataelementsWecanseethecorrectresponseoptionhereisoption1receivedservicesdirectlythroughthegrant

Page42PermanentHousingPlacementDate

bull PermanentHousingPlacementDateisastraightforwarddataelementbull ThisincludesidentifyingthedateaParticipantwasplacedinadifferentunitwithinthe

propertyalong-termtransfertoanotherpropertyortoanalternativecarefacility

Page43Pre-HousingCounselingandPost-HousingCounseling

bull ContinuingwehavePre-HousingCounselingandPost-HousingCounselingServiceCodesbull Pre-HousingCounselingentailsidentifyingaParticipantwhoreceivedcounseling

servicespriortopurchasingorrentinghousingbull Thesecounselingservicesaddresstopicssuchas

o Identifyingmortgageassistanceoptionso Creatingabudgetthatsupportspayingforhousingando Explainingrequireddocuments

bull Excludedcounselingservicesareo Bank-sponsoredmortgageseminarsopentothepublico AbankguidingtheParticipantthroughthepurchasingprocessando Sweat-equityprogramsinwhichParticipantsusetheirownandvolunteerlabor

toconstructtheirhomesbull Asyoucanseethereareseveralcounselingservicesthatareavailabletobereceived

throughthegrantorfromgrant-facilitatedreferralbull Post-HousingcounselingincludesidentifyingaParticipantwhoreceivedcounselingor

servicesafterpurchasingorrentinghousingbull Post-housingcounselingservicesaddresstopicssuchas

o Meetingrentrequirementso Avoidingdefaultandforeclosureo Managingcreditissuesando Changingamortgage

Page44ResidenceCensusTract

bull ThenextdataelementisResidenceCensusTractbull CensusTractsaresmallrelativelypermanentstatisticalsubdivisionsofacountyor

equivalententityTheprimarypurposeofcensustractsistoprovideastablesetofgeographicunitsforthepresentationofstatisticaldata

bull Thedataelementidentifiesthe11-digitcensustractnumberforaParticipantsresidence

DU203NP-15-D-03049115500498 Page17of20

bull Youwillfindtheinformationforthisdataelementthroughanon-linetoollocatedontheCensusBureauswebsiteThewebaddressforthetoolisonthisslideandatthetopofthenextslide

Page45ResidenceCensusTract(1)

bull ForthenextfewminutesIwanttospeakwithyouaboutResidenceCensusTractIwanttowalkyouthroughthestepsofthisdataelementAllthestepstocollectthisdataoriginatefromtheCensusBureaursquoswebsiteThereferencesyouareabouttoseearesummarizedfromourResidenceCensusTractFactSheet

bull JustareminderifyouareattendingthisvirtualconferencewithliveQampAyoucandownloadtheFactSheetfromAdobeConnectItisinthelowerleftcornerofyourscreen

bull ThisdataelementidentifiesParticipantrsquos11-digitresidencecensustractnumberbyusingtheCensusBureaursquosonlinetooltoconvertphysicaladdressestocensustractnumbers

bull HomelessParticipantsmaydesignateafixedlocationastheirresidencesuchasahomelessshelterorotherlocationwherethehomelessParticipantmayspendtimeorreturntoforsleep

bull TheCensusBureaudevelopedanonlinetoolforconvertingphysicaladdressestocensustractnumbersItislocatedatthewebaddresslistedatthetopoftheslide

bull Letrsquosgetstartedwiththestepstocollectthisdataelementbull Step1istoaccesstheCensusBureaursquostooltoconvertaddressestocensustractnumbersat

thewebaddressprovidedbull TheslidepresentsthescreenyouwillseewhenyouaccesstheCensusBureaursquostool

Page46ResidenceCensusTract(2)

bull Instep2youwillselectldquogeographiesrdquoontheleftsideofthescreenbull Onthisslideldquogeographiesrdquoselectionisshowninagreenboxbull Adropdownmenuwillappearwhichyouwillseeonthenextslide

Page47ResidenceCensusTract(3)

bull WithinthedropdownboxldquoSelectGeographiesrdquoclickonAddresstabandentertheParticipantrsquosaddress

Page48ResidenceCensusTract(4)

bull AtableofldquoGeographyResultsrsquofortheenteredaddresswillappearbull NextlocatethesecondcolumntitledldquoGeographyTyperdquoandtherowwithldquoCensus

Tractrdquobull Clicktheiconwiththeletterldquoirdquointhefar-rightcolumntitledldquoAboutrdquo

DU203NP-15-D-03049115500498 Page18of20

bull AsyoucanseeontheslidetheappropriaterowisshowninagreenboxAgreenarrowpointstotheletterldquoirdquo

bull Clickontheletterldquoirdquointhisrow

Page49ResidenceCensusTract(5)

bull ThisisthefinalstepinourillustrativeexampleAsIrsquomsureyoucanseethereisalotofinformationonthispageYourdutiesaresimplesodonrsquotletthisoverwhelmyou

bull InthepopupwindowlocatethecolumnwiththemostrecentyearandtherowtitledldquoCoderdquo

bull SeethenumberwherethecolumnforthemostrecentyearandtherowtitledldquoCoderdquointersectThenumbercontainsldquoUSrdquowithinit

bull TheResidenceCensusTractnumberistheeleven(11)digitnumberthatappearsafterUSTheResidenceCensusTractnumberis12031015924

bull Onthisslidethenumberisindicatedbyagreenbox

Page50ResidenceCensusTract

bull ResponseoptionsforResidenceCensusTractincludeentering1 TheCensusTractNumber2 NAOR3 Informationnotcollected

Page51ResidenceCensusTract

bull Asshowninourillustrativeexamplethecorrectresponseoptionwouldbetoenterthenumber1231015924

bull ItisimportanttorememberthatthenumbersfollowingldquoUSrdquowillbeconsideredyourResidenceCensusTractNumber

Page52OpportunityAreaCensusTract

bull LetrsquostalkalittleabouttheOpportunityAreaCensusTractbull ThereasonforthisdataelementistoidentifyaParticipantwholivesinanOpportunity

AreainthecommunityrsquosRegionalFairHousingEquityAssessment(FHEA)bull SelectedcommunitieshavecompletedaRegionalFairHousingEquityAssessmentofa

regionlookingacrossmultiplecomponentstogainafullpictureofregionalequityandaccesstoopportunity

bull AnOpportunityAreameetsallthefollowingcriteriao Segregatedareasandareasofincreasingdiversityandorracialethnic

integrationo Raciallyethnicallyconcentratedareasofpovertyo Accesstoexistingareasofhighopportunity

DU203NP-15-D-03049115500498 Page19of20

o Majorpublicinvestmentsando Fairhousingissuesservicesandactivities

bull AccordingtoHUDifyoudonrsquotknowifthecommunityinwhichtheParticipantresidescompletedaRegionalFairHousingEquityAssessmentorifthepropertyisinanOpportunityAreaCensusTractpleaseleavethisfieldasNA

Page53FairHousingandCivilRightsAssistanceServiceCode

bull AswebringthisvirtualconferencetoaclosethereisonefinalHousingDataElementtodiscuss

bull TheFairHousingandCivilRightsAssistanceServiceCodeidentifiesaParticipantwhoreceivedservicesconsistentwiththeFairHousingandServiceAct

bull Servicesaredesignedtopromoteo Integratedlivingpatternsando Communitiesthatarediversealongmultipledimensions

bull Servicesaredesignedtoavoido PatternswhereaParticipantisforcedtoliveinhighpovertyareaso Areassufferingfromalackofaccessibleservicesoro Areaswhichlackintegrationintermsofincomeracecolorreligionfamilial

statusnationaloriginordisabilitystatusbull Effortstopromoteintegratedlivingpatternsandcommunitiesthatarediversearea

goodwaytoendtodayrsquosdiscussionofdataelements

Page54Summary

bull ThisconcludesourDataElementsforHousingLetrsquosreviewsomekeycomponentsbeforewegettoourQampAsession

Page55Summary

bull HUDprovidedthefollowingupdateso InformationforBudget-BasedServiceCoordinatorsappliesto202o AnewresponseoptionofldquoInformationnotcollectedrdquoisaddedtoresponseoptions

thatincludeldquoNArdquoThisisappropriatetousewhentheservicecoordinatordoesnotreceiveinformationaboutadataelementfromaParticipant

bull NeedsAssessmentdocumentsrevealthepastandcurrentdetailsofaParticipantrsquosstrengthsandneedstomatchtheParticipanttoappropriatehousingandsupportiveservices

bull Apersonisconsideredhomelessifthepersonlacksafixedregularadequatenighttimeresidence

bull Permanenthousingincludeso Anotherpropertyo Differentunitwithinthesamepropertyando Alternativecarefacilities

DU203NP-15-D-03049115500498 Page20of20

bull Fairhousingandcivilrightsassistancepromoteso Communitieswithdiversityalongmultipledimensionso Integratedlivingpatterns

bull CollectingandreportingdataallowsidentificationofthenumberofindividualsyouservetheneedforservicesandservicesdeliveredItcommunicatesthehardworkyoudoProvidingthisdataallowsforadditionalinformationtosupporttheimportanceofandneedforfundingThiswillfurthersupportthegoodworkyoudo

Page56QuestionsandAnswers

bull WewelcomeyourquestionsandfeedbackContactHUDbye-mailataskgmohudgovtoo ProvidefeedbackregardingtheStandardsforSuccessframeworkmethodologyand

toolsando SubmitquestionsItishelpfultoidentifyyourGrantProgramwiththequestionas

clarifyinginformationbull MakesuretoIncludeStandardsforSuccessinthee-mailrsquossubjectline

ForthoseofyouparticipatinginagroupvirtualconferenceonAdobeConnectwewillrespondtoquestionssubmittedthroughtheQampAdialogueboxonAdobeConnect

IwillaskmyStrategyGencolleaguesBridgetBoothandSoulisLindsey-PangalostohelpwiththeanswerstoyourquestionsPleasesubmitallquestionsthroughtheQampAboxonthelowerrightcornerofyourscreen

• StrategyGen-SfS-VC5-Housing-5-23-2017
• • HUD Standards for Success PilotData CollectionParticipant Housing Data Elements
  • Todayrsquos Presenter
  • Objectives of Session
  • At the end of this session you will
  • Slide Number 5
  • Participant Centered Data Elements
  • Previous Virtual Conference- Participant Health Data Elements
  • Slide Number 8
  • Participant Housing Data Elements ndash List
  • Participant Housing Data Elements ndash List (continued)
  • Needs Assessment Service Code
  • Needs Assessment Service Code
  • Needs Assessment Service Code
  • Meeting of Service Coordinators ndash John and Kathy
  • Hypothetical Example - Meet Ned ndash Program Participant
  • Homeless Status Code
  • Homeless Status Code
  • Homeless Status Code
  • Shelter Placement Service Code
  • Prior Night Residence Code
  • Housing Status Code
  • Years in Subsidized Housing Number
  • Hypothetical Example ndash Ned ndash Additional Details
  • Chronically Homeless Status Code
  • Ned ndash Chronically Homeless Status
  • Weeks Homeless Count
  • Weeks Homeless Count
  • Returning CitizenEx-Offender Code
  • Returning CitizenEx-Offender Code
  • Hard to House Code
  • Transportation Assistance Service Code
  • Independent Living Service Code
  • Independent Living Service Code
  • Independent Living Service Code
  • Intermediate Housing Status Code
  • Intermediate Housing Status Code
  • Intermediate Housing Status Code
  • Temporary Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Date
  • Pre-Housing Counseling and Post-Housing Counseling
  • Residence Census Tract
  • Residence Census Tract (1)
  • Residence Census Tract (2)
  • Residence Census Tract (3)
  • Residence Census Tract (4)
  • Residence Census Tract (5)
  • Residence Census Tract
  • Residence Census Tract
  • Opportunity Area Census Tract
  • Fair Housing and Civil Rights Assistance Service Code
  • Slide Number 54
  • Summary
  • Questions and Answers
  • • SfS-VC5-Housing Speakers Notes 5-23-2017

Opportunity Area Census Tract
Select
1 =		Yes
2 =		No
		NA Information not collected

Title		Opportunity Area Census Tract
Question		Does the Participant live in an opportunity area according to the communityrsquos FHEA
Focus Area		Housing
PRLI Fixed ID		35

Residence Census Tract
Enter
		4561 Salisbury Rd Jacksonville FL 33256

Title		Residence Census Tract
Question		What is the address where you live
Focus Area		Housing
PRLI Fixed ID		15

Residence Census Tract
Enter
		Census Tract Number
		NA Information not collected

Title		Residence Census Tract
Question		What is the address where you live
Focus Area		Housing
PRLI Fixed ID		15

DU203NP-15-D-03049115500498

Residence Census Tract (3)

47

Step 3 In the ldquoSelect Geographiesrdquo dropdown box click on the Address tab Input the Participantrsquos address into the dropdown and click ldquoGordquo

DU203NP-15-D-03049115500498

Residence Census Tract (4)

48

Step 4 Locate the column titled ldquoGeography Typerdquo and the row with ldquoCensus Tractrdquo Click the icon with the letter ldquoirdquo in the far-right column titled ldquoAboutrdquo The letter ldquoirdquo will say ldquoAbout this Geographyrdquo when highlighted

DU203NP-15-D-03049115500498

Residence Census Tract (5)

49

Step 5 In the popup window locate the column with the current year and the row titled ldquoCoderdquo The Residence Census Tract number is the eleven (11) digit number that appears after US

DU203NP-15-D-03049115500498

Residence Census Tract

50

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

DU203NP-15-D-03049115500498

Residence Census Tract

51

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

1231015924

DU203NP-15-D-03049115500498

Opportunity Area Census Tract

52

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Ybull Select communities completed a

Regional Fair Housing Equity Assessment (FHEA) that identifies Opportunity Area Census tracts based ono Segregated areas and areas of

increasing diversity andor racialethnic integration

o Raciallyethnically concentrated areas of poverty

o Access to existing areas of high opportunity

o Major public investments ando Fair housing issues services

and activities

DU203NP-15-D-03049115500498

Fair Housing and Civil Rights Assistance Service Code

bull Communities with diversity along multiple dimensions

bull Integrated living patterns

Areas ofbull High povertybull Lacking accessible servicesbull Not integrated in terms of income

race color religion familial status national origin or disability status

53

Promote

Avoid

Applies to GrantsB-b SC Y JRAP NFSS N LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ N ROSS N

DU203NP-15-D-0304911550049854

Summary

DU203NP-15-D-03049115500498

Summarybull HUD provided the following updates

bull Information for Budget-based Service Coordinators applies to 202bull A new response option of ldquoInformation not collectedrdquo is added to response options that include

ldquoNArdquo

bull Needs Assessment documents reveal the past and current details of a Participantrsquos strengths and needs to match the Participant to appropriate housing and supportive services

bull A person is considered homeless if the person lacks a fixed regular adequate night time residence The primary residence is

bull Public or private shelter used for temporary accommodationbull Institution providing temporary residence for those intended to be institutionalized orbull Other place not ordinarily used as a regular sleeping accommodation

bull Permanent Housing Placement Services describe assistance for a permanent or long-term transfer to another property a different unit within the same property or alternative care facilities

bull Fair housing and civil rights assistance promotesbull Communities with diversity along multiple dimensions andbull Integrated living patterns

55

DU203NP-15-D-03049115500498

Questions and Answers

Questions or Feedback Contact Information

56

Include bull Standards for Success in the e-mailrsquos subject linebull Name of Program in e-mail

HUD e-mail askgmohudgov

DU203NP-15-D-03049115500498 Page1of20

HUDStandardsforSuccessVirtualConference5ndashDataCollectionParticipantHousingDataElementsndashSpeakerrsquosComments

Page1CoverPage

bull WelcometoHUDrsquosStandardsforSuccessPilotProgramrsquosVirtualConferenceaddressingParticipantHousingDataElements

bull IfyouareparticipatinginascheduledvirtualconferenceIwanttoprovideafewTechnologyReminders1 AudioisthroughyourcomputernotthetelephoneconferencecallnumberMakesure

yourcomputersrsquospeakersarenotonmute2 Toincreasetheviewingsizeofthepresentationdocument

AtthetopofyourscreenthereisagrayoptionsbarClickontheboxofarrowsontherightsidetoincreasethesizeofthescreen

3 ThepresentationisavailablefordownloadfromtheAdobeAcrobatplatformSeethelowerleftsideofyourscreen

4 FeelfreetosubmitquestionsthroughoutthesessionusingtheQampAboxonthelowerrightcornerofyourscreenItishelpfultoincludethenameofyourGrantProgramwiththequestionasclarifyinginformationDoyouhaveaspecifictopicorneedthatyouwouldliketohearmoreinformationregardingWewelcomeyoursuggestionsandrequestsforadditionaltrainingtopicsYoucansubmitthatinformationviaquestionsalso

5 PleasecompletetheevaluationformofthissessionbeforeyouleavethevirtualconferenceThelinktotheevaluationcanbeaccessedattherightsideofyourscreenmiddleofthepage

Page2TodayrsquosPresenterPage

bull MynameisDrRobHaleyandIamtheCo-FounderandExecutiveVicePresidentofStrategyGenStrategyGenisan8(a)woman-ownedbusinessthatspecializesinqualityandperformanceimprovementStrategyGeniscontractingwithHousingandUrbanDevelopment(HUD)tofacilitatetheHUDStandardsforSuccessPilotProgram

bull WeareworkingwithThaddeusWincekwhoiswithHUDrsquosOfficeofStrategicPlanningandManagement

bull ThisvirtualconferenceispartofaseriesoftrainingsessionsregardingtheStandardsforSuccessframeworkandmethodology

bull Recordingsofpreviousvirtualconferencesareavailablethrougho LinksthatHUDe-mailedtoyouando OntheHUDPortalHUDindicatestheHUDportalshouldbecompletedinthenear

futurebull NowletrsquosmoveontotodayrsquosdiscussiontopicofParticipantHousingDataElements

DU203NP-15-D-03049115500498 Page2of20

Page3ObjectivesofSession

bull Therearetwoobjectivesforthissessiono OurfirstobjectiveistounderstandtheParticipantHousingDataElements

UnderstandingthesetopicswillfacilitateyourcollectingthedataforsubsequentsubmissiontoHUDLikethelastvirtualconferencepracticaldataintegrityandcollectiontipsareincludedaspartofthediscussion

o Asalwayswearegladtoansweryourquestions

Page4Attheendofthissessionyouwill

bull Attheendofthissessionyouwillo HaveHUDrsquosupdatedinformationregardingStandardsforSuccesso UnderstandParticipantHousingdataelementsincluding

sect Adeeperunderstandingofterminologyrelatedtohousingstatusandhousingoptionsand

sect Increasedknowledgeregardingcollectingdataonservicestoobtainhousingandself-sufficiency

Page5Background

bull Beforewebeginletrsquosquicklyrevisitmajorpointsfromtheprecedingvirtualconferencebull TherehavebeenfivevirtualconferencesdiscussingHUDrsquosStandardsforSuccessPilot

ProgramincludingThaddeusWincekrsquosKickoffconferenceo WeunderstandthattheexperiencelevelofGranteesandServiceCoordinators

variesasitrelatestocollectingandreportingdataThevirtualconferencesattempttoincludeinformationforthenovicetotheexperienced

bull Iwanttotakeafewmomentstoreviewsomeofthemajorpointsfromthepreviousvirtualconference

bull ReminderifyouwouldlikeamoredetailedreviewofanypreviousvirtualconferenceIencourageyoutoviewtherecordingofanyofthetrainingsessionspresentedtodate

Page6ParticipantCenteredDataElements

bull ToreviewtheStandardsforSuccessIndicatorsandrelatedDataElementsareorganizedinthefocusareaspicturedinthisgraphic

bull ThedataelementspertainingtoParticipantsrsquoHealthsituationsrepresentedinthecircleonthelowerleftwerecoveredinthelastvirtualconference

bull TodaywearefocusingontheHousingDataElementspicturedinthecircleonthebottomrightofthegraphic

Page7PreviousVirtualConferencendashParticipantHealthDataElements

bull HerearethekeypointsfromourpreviousdiscussionofParticipantHealthdataelementsbull NoPersonalIdentifiableInformationisreportedtoHUD

DU203NP-15-D-03049115500498 Page3of20

bull TheHealthCoverageCodeincludesidentifying(1)iftheParticipanthasinsuranceand(2)theorganizationthatprovidestheinsurance

bull DataelementsidentifyiftheParticipantbull Hasaprimarycareproviderbull Hadaroutinemedicalexambyahealthcareproviderandbull Receivedmedicalservicesandmentalhealthservices

bull SelectSubstanceAbuseServicesarealsoMentalHealthServicesExamplesincludementalhealthworkerstreatingsubstanceabuseandaParticipantreceivingservicesfromanalcoholordrugtreatmentfacility

bull TheActivitiesofDailyLiving(ADL)CodeandtheInstrumentalActivitiesofDailyLiving(IADL)CoderecordthenumberofactivitiestheParticipantcannotperformatthetimeofassessment

bull AlsoupdatedinformationthatwereceivedfromHUDbull FortheDisabilityStatusCodeServiceCoordinatorsreceivethatinformationfrom

thethirdpartywhodeterminedtheindividualisdisabledItisnotsomethingtoasktheParticipant

bull Bythewaytherearereferencematerialsthatareavailabletohelpyoubull DetailedinformationregardingallDataElementscanbefoundintheDataIntegrity

ReferenceManualThemanualprovidescomprehensiveinformationforunderstandingandcollectingallDataElements

bull Wealsoprovidereferencematerialssuchaso FactSheetso QuickReferenceso Shortcutso FrequentlyAskedQuestionsando Linkstopreviousrecordings

bull ThesereferenceswillalsobefoundontheHUDportalo HUDinformsusthattheportalisforthcomingandyouwillallbereceivinge-mails

whenitisavailableforuseTheHUDportalwillhaveallreferencematerialsforyourconvenience

bull InadditionHUDhase-mailedreferencematerialsandtheyareavailablefordownloadfromeachvirtualconferencewithliveQampA

Page8DataElementsndashParticipantHousingDataElements

bull NowontotodayrsquostopicThefocusareaParticipantHousingDataElementswillbeexploredinthissession

Page9HousingDataElementsndashList

bull Thereare21ParticipantHousingDataElementsbull ThesedataelementspertaintoindividualParticipants

DU203NP-15-D-03049115500498 Page4of20

Page10HousingDataElementsndashList(continued)

bull Wewilldescribeeachdataelementindetailandwillansweranyquestionsyouhavebull PleasefeelfreetoenteranyquestionsyoumayhaveintheQampAboxontheAdobe

ConnectscreenduringthepresentationWewilldiscussthequestionsandanswersattheconclusionofthispresentation

Page11NeedsAssessmentServiceCode

bull OurfirstdataelementfordiscussionaddressesoneofyourinitialactionswithaParticipanttheNeedsAssessmentServiceCode

bull ThisidentifiesaParticipantwhoreceivedadocumentedassessmentorIndividualServicesandTrainingPlan(ISTP)todetermineappropriatehousingandsupportiveservices

bull TheassessmentmustincludeadocumentidentifyingaParticipantrsquoshousingandsupportiveserviceneeds

bull TheassessmentrevealsthepastandcurrentdetailsoftheParticipantrsquosstrengthsandneedstomatchtheParticipanttoappropriatehousingandsupportiveservices

bull TheassessmentcanoccureitheratinitialscreeningorattimeofentrytoahousingprogramanddocumentedintheParticipantrsquoscaserecord

Page12NeedsAssessmentServiceCode

bull TheNeedsAssessmentServiceCodeprovidesagoodexampleforcommunicatingupdatedinformationfromHUDrsquosOfficeofStrategicManagement

bull HUDhasnewinformationregardingStandardsforSuccessanddataelementsbull TheinformationrelatedtoBudget-basedServiceCoordinatorsalsorelatesto202bull ThischangeisreflectedintheAppliestoGrantsbox202isnowincludedwithBudget-

based(B-b)ServiceCoordinatorsYouwillnolongerseereferencesto202bull AsareminderB-bServiceCoordinatorscollectandreportthesameDataElementsas

Multi-FamilyServiceCoordinators(MFSC)

Page13NeedsAssessmentServiceCode

bull AnotherchangeHUDisaddingtheresponseoptionofldquoInformationnotcollectedrdquotoanysetofresponseoptionsthatincludetheldquoNArdquoorldquoNotApplicablerdquooption

bull InsomeprogramsaServiceCoordinatormaynotreceiveinformationfromaParticipantaboutadataelementItisnotasituationwheretheindividualrefusedtoprovideananswerWhenaServiceCoordinatororaGranteedoesnotreceiveinformationfromaParticipantaboutadataelementtheappropriateresponseoptionisldquoInformationnotcollectedrdquo

bull ThisnewresponseoptionisincorporatedintotheInFormtoolthatHUDwillbedeliveringinthefutureAASCOnlinemadethischangeintheirsystemaswell

DU203NP-15-D-03049115500498 Page5of20

bull TheresponseoptionboxshowsusthatresponseoptionsnowincludeldquoInformationnotcollectedrdquoatthebottomoftheresponseoptionsbox

bull Itisimportanttocollectdatatoquantifyo Needsforserviceso Thenumberofindividualsservedando Servicesdelivered

bull Itisameanstocommunicateyourworkbull TheaggregatedinformationprovidesadditionalsupportforrequestsforfundingThis

willfurthersupportthegoodworkyoudo

Page14HypotheticalExamplendashJohnandKathyndashServiceCoordinatorMeeting

bull IfyouparticipatedinourlastvirtualconferenceyouwereintroducedtoServiceCoordinatorsnamedJohnandKathyJohnisnewtohisroleasaServiceCoordinatorKathyhas7yearsrsquoexperienceandishelpingJohnlearnhisnewroleJohnandKathyarebacktodaytohelpillustratehowtocollectthedataelementsrelatedtohousing

bull TheconversationsbetweenJohnandKathyareusedtoillustratedataelementsStandardsforSuccessisnotrecommendingyouchangethewayyouconductyourworkWeunderstandthatyourelyoninformationvolunteeredbytheParticipantsinyourprogramandmaynotbeaskingquestionsdirectlyoftheParticipants

Page15HypotheticalExample-MeetNed

bull FortodayrsquosdiscussionwewillbeusingourfriendNedasahypotheticalexampletohelpexplaindataelements

bull LetrsquoslisteninonKathyandJohnrsquosdiscussionaboutinformationthatNedvolunteeredtoJohnregardinghishistorypriortoenrollinginthehousingprogram

_________________________________________________________________________________

bull KathyHelloJohnHowarethingsgoingbull JohnPrettywellIamsobusyThedaysgobyveryquicklybull KathyThelasttimewetalkedyouweregettingmoreacquaintedwithcollectingdata

abouttheParticipantsHowisthatcomingalongbull JohnIamgettingmoreandmorefamiliarwiththedataelementstheirdefinitionsand

guidelinesforcollectingIstillhaveafewquestionsDoyouhavetimetoanswerthembull KathySurebull JohnIrsquollstartwithaParticipantwhoIamworkingwithanddevelopedwhatIbelieveisa

goodrelationshipwithhimIrsquollcallhimNedNedtoldmeheis28yearsoldandlivesinWashingtonDCHesaidhedidnrsquothaveahomepriortojoiningtheprogramHeusuallysleptinthestreetsorataoneofthelocalhomelesssheltersHevolunteeredthathedidnothaveacriminalrecordjustdidnrsquothavemuchgoodluckaftergettingoutoftheArmy

DU203NP-15-D-03049115500498 Page6of20

bull KathyJohndidNedsayhowlonghehadbeenlivingonthestreetsorwhatfactorscontributedtohissituation

bull JohnNedjustsaidhehadnothadthebestluckHetoldmehewasonthestreetsandinsheltersfor10monthsoutofthelastyear

bull KathyJohndoyouknowifNedisdiagnosedasdisabledbull JohnNoathirdpartytoldmehehasnodisabilityNedsayshejusthasbadluck

_________________________________________________________________________________

bull ThisisagreatwaytostartoffourdiscussionNedvolunteeredsomevaluableinformationtoJohnthatwewillbeabletousetohelpunderstandsomeofthedataelements

Page16HomelessStatusCode

bull ThenexttwodataelementsIwilldiscussprovideadefinitionoftermsthatyouwillseeinafewresponseoptionsrelatedtohousing

bull ThedataelementHomelessStatusCodeprovidesadefinitionofldquohomelessrdquoo TheHomelessStatusCodeidentifiesaParticipantwholacksafixedregular

adequatenighttimeresidenceo AParticipantisconsideredhomelessiftheirprimarynighttimeresidenceis

sect Apublicorprivateshelteroperatedfortemporaryaccommodationsect Aninstitutionprovidingtemporaryresidenceforindividualsintendedto

beinstitutionalizedorsect Otherplacenotordinarilyusedasaregularsleepingaccommodation

o AParticipantunderage18isconsideredhomelessiftheylefthomewithoutthepermissionoftheirfamily(runawayyouth)

o AParticipantisnotconsideredhomelessiftheParticipantissect Sleepinginatemporaryresidencewhileawayfromhomesect Imprisonedorsect DetainedunderanActofCongressorStatelaw

bull LetrsquoscheckontheinformationprovidedbyNedregardinghislivingsituationtodetermineifheishomeless

Page17HomelessStatusCode

bull AsyoucanseethereareafewresponseoptionsfortheHomelessStatusCode

Page18HomelessStatusCode

bull RegardingNedhestatedhehasbeenonthestreetsorinhomelesssheltersfor10monthsofthelastyear

bull Nedisinfacthomeless

DU203NP-15-D-03049115500498 Page7of20

Page19ShelterPlacementServiceCode

bull AnotherdataelementthatprovidesdefinitionalinformationisShelterPlacementServiceCodeItprovidesthedefinitionofanemergencyshelter

bull Letrsquoslookatourgraphicforanexplanationofthisbull Asyoucanseeanemergencyshelterisanyfacilitywhichtheprimarypurposeisto

provideatemporaryshelterforthehomelessanddoesnotrequireoccupantstosignleasesoroccupancyagreements

bull Emergencysheltersincludehousingandsupportservicesforthehomelessbull Ashelterprovidessupportsupervisionandasafeplacetoliveinstructuressuchas

o Agrouphomeo Clustersofapartmentsoro Anetworkofhomesthatintegratehousingandservicesforlow-income

individualsandfamilies

Page20PriorNightResidenceCode

bull LetrsquosdiscussthePriorNightResidenceCodewhichismeanttoidentifythetypeoflocationwhereahomelessParticipantsleptthenightbeforereceivinggrant-fundedservices

bull IfaParticipantsleptinaninstitutionforlessthan30daysimmediatelypriortoreceivinggrant-fundedservicesthenrespondwiththelocationwhereParticipantsleptpriortobeinginstitutionalized

bull AsyouseeonthisslidethelistofresponseoptionsislengthyThereare18ofthemsoIwillnotreadofftheentirelist

bull Iwanttoexpandontwoofourresponseoptionsforfurtherclarificationo Option14orsafehavensareprogramsorshelterswhereapersonresidesfora

longerperiodoftimeForexampleanindividualmaybeinasafehavenforpregnantwomensothepersonmaybetherefor6monthsThisdiffersfromanemergencyshelter(option1)whereanindividualmaystayforafewdays

o Option18ortransitionalhousingforhomelesspersons(includinghomelessyouth)referstohousingwithpaidrentandmandatoryparticipationinservicesForinstanceasaconditionofreceivingpaidrenttheindividualmustreceiveemploymenttrainingcounselingetcThegoalwithtransitionalhousingprogramsistohelpgetthepersonintoindependentliving

bull YoucanalsofindthislistintheDataIntegrityReferenceManualonPage118bull AsareminderdetailedinformationregardingallDataElementsisintheDataIntegrity

ReferenceManualThemanualprovidescomprehensiveinformationforunderstandingandcollectingallDataElements

DU203NP-15-D-03049115500498 Page8of20

Page21HousingStatusCode

bull NextisHousingStatusCodeThisidentifiesaParticipantrsquoscurrenttypeofhousingandifapplicablehowthehousingispaidfor

bull Iwanttotouchonafewofresponseoptionsbull Option1IdentifiesasaPublicHousingResidentYouprobablyknowpublichousingwas

establishedtoprovidedecentandsaferentalhousingforeligiblelow-incomefamiliestheelderlyandpersonswithdisabilitiesHUDadministersFederalaidtolocalhousingagenciesthatmanagethehousingforlow-incomeresidentsatrentstheycanafford

bull Option2TenantBasedRentalVoucherisahousingvoucherthatisissuedtoanindividualorfamilymostoftenbyahousingauthorityforrentinghousingofaParticipantrsquoschoiceThevouchermustbeacceptedbytheowneroftherentalpropertyTherentalpropertycanbeahouseapartmenttrailermulti-familyunitetc

bull Option3AProjectBasedRentalVoucherisasubsidizedrentalunitTheldquoprojectrdquoorpropertydetermineseligibilityandsubsidyunderHUDguidelines

bull AsyoucanseeresponseoptionsvaryfromldquoIdentifiesasapublichousingresidentrdquoallthewaytoldquoOwnsahomerdquotoldquoHomelessrdquo

Page22YearsinSubsidizedHousingNumber

bull AswecontinueournextdataelementisYearsinSubsidizedHousingNumbero ThiselementidentifiesthenumberofyearsaParticipantlivedinpublicor

privatesubsidizedhousingo IfaParticipanthasbeeninsubsidizedhousingfordurationslessthan365days(a

completeyear)totalthenumberofthesedaysandthenroundthenumbero Rememberwhenrecordingthisdatayoumustcounteachepisodeevenifit

wasnotinconsecutiveyearsandroundtothenearestwholeyear

Page23HypotheticalExamplendashNedndashAdditionalDetails

bull WecantakethisopportunitytolisteninonadiscussionbetweenJohnandKathyregardingsomeadditionaldetailsrelatedtothehypotheticalParticipantNed

_________________________________________________________________________________

bull KathyJohnyoutoldmeafewthingsaboutNedDidNedtalkaboutanyadditionaldetailsthatwillhelpyouunderstandhissituation

bull JohnHedoestalkquitealotWhatotherinformationwereyouthinkingofbull KathyFirstoffdidNedgiveyouotherdetailsaboutspecificepisodesofhomelessnessI

usethewordldquoepisoderdquotorefertoaperiodwhenanindividualdidnothaveafixedregularnight-timeresidenceThestreetsorahomelessshelterareexamples

bull JohnYesNedsaidheexperienced4episodesofhomelessnessinthelast36monthsThisincludedlivingplace-to-placeinlocationssuchasthestreetsandhomelesssheltersSo

DU203NP-15-D-03049115500498 Page9of20

theywouldbeconsideredasepisodesInthepreviousyearNedwasonthestreetsfor10monthsbeforebeingadmittedtothehospitalforthelast35days

bull KathyOkaythatishelpfulYousayNedhasbeenhomeless4timesinthepast36monthsPriortothelastyearhowlongwereeachofthoseepisodes

bull JohnLetrsquosseepriortothelastyearwhichwehavealreadydiscussedNedrsquosfirstexperiencewasquiteshortlastingabout5daysAfterthatNedhadtwomoreepisodesOneofthoselasted20daystheotherwas14daysThatledtohismorerecentepisodeof10months

_________________________________________________________________________________

bull AsyoucanseefromKathyandJohnrsquosdiscussionthesearesomekeyfactorsthatwillbeabletousetodetermineNedrsquoshomelessstatusYouwillunderstandthismorewiththenextdataelement

Page24ChronicallyHomelessStatusCode

bull SoafterthediscussionofadditionaldetailsforNedwewilllookattheChronicallyHomelessStatusCode

bull ThechartonthisslidesummarizestherequirementstobeconsideredchronicallyhomelessTheseinclude

1Ishomeless

2Anindividualisanunaccompaniedhomeless

3Hasadisablingcondition

4aIscontinuouslyhomelessforayearormoreOR

4bHadatleastfourepisodesofhomelessnessinthepast3yearseachlastingaminimumof15daysandfinally

5Meetstheconditionsforbeingchronicallyhomelessbeforeresidinginaninstitutionalfacilitysuchasjailsubstanceabuseormentalhealthtreatmentfacilityhospitalorsimilarfacilityforfewerthanninety(90)days

bull JustareminderthisinformationisavailablewithintheChronicallyHomelessFactSheetareferencematerialthatweprovidetoyou

Page25NedndashChronicallyHomelessStatusCode

bull LetrsquosapplythistoNedrsquossituation

DU203NP-15-D-03049115500498 Page10of20

o FirsthomelessmeaningNedlacksafixedregularadequatenighttimeresidencebecausehelivedinareasnotdeemedtobesuitablesleepingplacesforhumanhabitationsuchasthestreetsandahomelessshelterNeddoesmeetthisrequirement

o NextunaccompaniedhomelessNedisahomelessindividualwhoisalonewhilehomeless

o NextadisablingconditionNeddoesnotsufferfromasubstanceabusedisorderseriousmentalillnessdevelopmentaldisabilityPTSDcognitiveimpairmentsresultingfrombraininjuryorchronicphysicalillnessordisability

o Thedurationofhomelessnessmustbecontinuousforayearormoreorfourepisodesofhomelessnessinthepast3yearseachlastingaminimumof15daysFromouradditionaldetailsNedinformedJohnthathehasexperienced4episodesofhomelessnessinthepast3yearsbutoneepisodeonlylasted14days

o FinallydoesNedmeettheconditionsforbeingchronicallyhomelessbeforebeinginstitutionalizedforfewerthan90daysAswecandetermineNeddoesnotmeettherequirementsforbeingchronicallyhomelessbeforebeinghospitalizedforfewerthan90daysHedoesnotmeetalltherequirementsonourchronicallyhomelesschart

bull Theconclusiono IsNedchronicallyhomelesso NoNedisnotchronicallyhomeless

Page26WeeksHomelessCount

bull NextwehaveourWeeksHomelessCountTheappropriatequestionthatwouldpertaintothisdataelementisldquoHowmanyweekshastheParticipantbeenhomelessinthepast12monthsrdquo

bull IfaParticipanthashomelessepisodesfordurationslessthan7days(acompleteweek)totalthenumberofthesedaysandthenroundtothenearestwholeweek

bull Usewholenumbersbull Nowrememberthisisoutofa12-monthperiodItisveryimportanttoreportonlyonthat

timeframe

Page27WeeksHomelessCount

bull NedrsquoshistorygivesagreatexampleofhowtocalculatetheWeeksHomelessCountdataelement

bull AsyoucanseeonthisslidetheformulafortheWeeksHomelessCountwillbethenumberofmonthsmultipliedby433whichistheaveragenumberofweeksinamonthThiscalculationwillgiveyouthenumberofhowmanyweekstheParticipantwashomelesspriortobeinghospitalizedNedtoldushewasonthestreetsandinsheltersfor10monthspriortobeinghospitalized10monthsmultipliedby433weeksequals4333weeks

DU203NP-15-D-03049115500498 Page11of20

bull Nextwemusttakethe35daysthatNedwasadmittedintothehospitalanddeterminehowmanyweeksthisrepresentsTodothiswetakethe35daysanddivideby7daysperweektodeterminethatNedwasinthehospitalfor5weeks

bull Finallyweaddthe5weekstoourpre-existing4333weekstoobtainatotalof4833weekshomelessRounding4833toawholenumbergivesusatotalof48weeks

Page28ReturningCitizenEx-OffenderCode

bull ForthenexthousingdataelementwewilldiscusstheReturningCitizenEx-OffenderCodebull TheReturningCitizenEx-OffenderCodeidentifiesaParticipantrsquosstatuswiththecriminal

justicesystemor(CJS)bull ItidentifiesaParticipantwhohasactivecriminalrecordsorwaschargedwith

committingacrimeinthepriortwelve(12)monthsbull Itincludesindividualschargedwithacrimethroughthestagesofthecriminaljustice

systemtothetimeanindividualisreleasedfromprobationbull ThereisnoneedtoincludeaParticipantwhohasneverbeenchargedwithcommittinga

crimebull Notetheresponseoptionsforthisdataelementincludeatimeelementoftheprevious

12monthsbull KathyandJohnhaveagreatexamplewecanusetodeterminehowbesttorespondto

thisdataelement

______________________________________________________________________________

bull KathyJohnitisimportantforustohaveabriefdiscussionregardingNedrsquosexperienceswiththeCriminalJusticeSystem(CJS)ItwillhelpusanswerthedataelementReturningCitizenEx-OffenderCodeDidhevolunteeranyofthisinformationtoyou

bull JohnYeshedidNedwasveryopenaboutdiscussinganymattersregardingtheCriminalJusticeSystemLikeIsaidbeforeheisaUSArmyveteranwhoprideshimselfondoingtherightthing

bull KathyThatrsquosgreattohearDoesNedhaveanactivecriminalrecordorwashechargedwithcommittingacrimeintheprior12months

bull JohnNoKathyNeddoesnrsquothaveacriminalrecordandhasneverbeencommittedofacrimeHeprideshimselfonfollowingthelawsthathavebeenputinplaceHecontinuedtoemphasizeheenrolledintheArmytoprotectthislandandthelawsweallliveby

______________________________________________________________________________

Page29ReturningCitizenEx-OffenderCode

bull ThepreviousconversationshowsusthatJohnwouldbechoosingOption3theindividualisnotcurrentlysubjecttoanyphaseoftheCJSandhasnotbeenintheprevious12months

DU203NP-15-D-03049115500498 Page12of20

Page30HardtoHouseCode

bull HardtoHouseCodeismeanttoidentifyaParticipantwhoishardtohouseduetothehighriskoflosingtheirhousingandanyfactorcontributingtobeingahighrisktohouse

bull Afewofourresponseoptionsforthisdataelementincludeo Headofhouseholdhaslivedinpublichousingformorethan10yearso Headofhouseholddoesnothaveahigh-schooldiplomaorGEDando Theheadofhouseholdisasingleelderlyadultwhoistheprimarycaregiverfor

oneormorechildren

Page31TransportationAssistanceServiceCode

bull TransportationAssistanceServiceCodeisaprettyinterestinghousingdataelementbull ThisincludesidentifyingaParticipantwhoreceivedtransportationservicesbull Asyoucanseefromourgraphictransportationservicesinclude

o Passesortokensforpublictransportationo Ridesinserviceprovidersrsquovehicleso Carpoolsarrangedbyserviceprovidersando Assistancewithrepairstopersonalvehicles

Page32IndependentLivingServiceCode

bull IndependentLivingServiceCodeisthenextdataelementonourlistItappliestoParticipantswhoaredisabledorelderly

bull Forthisdataelementelderlyisanindividualage62andolderFrailisdescribedasneedingassistancewith3ormoreActivitiesofDailyLiving(ADLs)

bull WediscussedActivitiesofDailyLivinginourlastvirtualconferenceYoucanalsofindthedefinitionofActivitiesofDailyLivingintheDataIntegrityReferenceManualonpage90

bull WhenfrailelderlyisreferencedintheIndependentLivingServiceCodeitpertainstoelderlyresidentsage62orolderwith3ormoreADLs

bull ThisdataelementinvolvesidentifyingdisabledorfrailelderlyParticipantswhoo 1Receivedassistanceobtaininghousingoro 2Receivedservicesthatenablethemtoremainintheirhome

bull ServicesthatenableadisabledorfrailelderlyParticipanttoremaininthehomeincludeo Cleaningthehomeorlaundryo Cookingo Payingbillso Organizingpersonalrecordsando Utilitycompanyissues

bull ServicesthatenableadisabledorfrailelderlyParticipanttoremaininthehomealsoincludereferralstoservicesorsupportstoassisttheParticipantswith

o Keepingo Managingand

DU203NP-15-D-03049115500498 Page13of20

o Maintainingallaspectsoftheirhomeotherthanhomemakingbull WeunderstandthatmostofyouServiceCoordinatorsarenotinvolvedinhomemaking

Justforsomeclarificationhomemakingincludeso Beautifyingthehomeo Homedecoratingo Organizingthehomeo Gardeningo Holidaydecorationso Craftso Messageforumsando Recipedatabases

Page33IndependentLivingServiceCode

bull ThehypotheticalexamplebetweenJohnandKathyregardingNedprovidesinformationforcollectingthisdataelement

Page34IndependentLivingServiceCode

bull JohntoldusNedis28yearsoldandisnotdisabledSinceNedisnotdisabledorelderlytheappropriateresponseoptionisldquoNArdquonotapplicable

bull RememberwhenaServiceCoordinatororaGranteedoesnotreceiveinformationfromaParticipantaboutadataelementtheappropriateresponseoptionisldquoldquoInformationnotcollectedrdquoThisisanalternativeoptionforwheninformationregardingadataelementwasnotreceived

Page35IntermediateHousingStatusCode

bull ThemainquestionforIntermediateHousingStatusCodeisldquoDidaParticipantretainParticipantrsquoshousingandwhatmethoddidtheParticipantutilizerdquo

bull ThisinvolvesidentifyingaParticipantrsquosmethodforretaininghousingbull ThemethodsfocusonapproachestomeetrentormortgageresponsibilitiesThis

includeso Avoidedevictionfromrentalpropertyo ObtainedaHomeEquityConversionMortgage(HECM)

sect YoumaybewonderingwhatthisisAHomeEquityConversionMortgageissomethingthatwascreatedbyTheFederalHousingAdministration(FHA)Knownbysomeasareversemortgageitallowsmortgageinsuranceborrowerswhomeettheagerequirementof62totransfertheequityoftheirhomeintomonthlypaymentstothemortgageinsuranceborrower

o Anothermethodthatmaybeusedforthisdataelementispreventingorresolvingamortgagedefault

DU203NP-15-D-03049115500498 Page14of20

Page36IntermediateHousingStatusCode

bull LetrsquosseewhatinformationKathyandJohncansharewithusregardingthisdataelement

bull WemoveintoafuturetimewhenthenextsetsofdiscussionsfocusonservicesNedreceivedasaprogramParticipant

______________________________________________________________________________

bull JohnHeyKathyIwantedtogiveyousomeupdatesthatNedreportedtomebull KathyThatsoundsgreatJohnIrsquomgladthatNedcontinuestovolunteerupdatestoyoubull JohnIhadafewquestionsrelatedtotheinformationhegavemeThingshavebeen

complicatedwithNedsincewelastmetbull KathyHowsobull JohnWellthingsstartedlookingupforhimforawhileHehadfinallygottenoffthe

streetsobtainedapart-timejobandwaslivinginasmallrentalpropertyinDCShortlyafterhewashavingtroublepayingtherentinfullandthelandlordwasthreateningtoevicthimNeddoesnrsquotreceivealargeamountofpaywithhispart-timejobsoitwasdifficultforhimtomanagethefullmonthrsquosrentupfront

bull KathySowhathappenedbull JohnLuckilyhecouldsitdownwithhissupervisoratworkandreceivemorehours

Nedwasextremelyexcitedtotellmetheyallowhimtoworkovertimesomeweeksbull KathyThatrsquosgreatsohewasnrsquotevictedfromtherentalpropertybull JohnNohewasnotevictedHewasabletohaveameetingwithhislandlordandnow

hersquosaheadofhisrentbyafullmonthbull KathyJohnthatrsquosgreatnewsforNedRegardingtheIntermediateHousingdata

elementthecorrectresponsehereisoption1avoidedeviction

______________________________________________________________________________

Page37IntermediateHousingStatusCode

bull ThatwasagreatexamplegivenbyKathyandJohnbull NedsecuredmorehoursathisjobresultinginincreasedpayThishelpedeasetheburden

ofhisrentexpenseandinturnheavoidedbeingevicted

Page38TemporaryHousingPlacementServiceCode

bull ThenextHousingDataElementisTemporaryHousingPlacementServiceCodebull ThisstartswithidentifyingaParticipantwhoreceivedtemporaryorshort-termtransfer

too Anotherpropertyo Adifferentunitwithinthepropertyoro Analternativecarefacility

DU203NP-15-D-03049115500498 Page15of20

bull Alternativecarefacilitiesarebestdescribedasassistedlivingfacilitiesbull ThisdataelementincludesinformationandassistanceprovidedtotheParticipantandor

familymembersregardingtemporaryhousingoptionsItalsoincludesassistancewithanindividualstransitionbacktotheirapartmentfromshort-termcarefacilityorhospital

Page39PermanentHousingPlacementServiceCode

bull SimilarbutnotthesamethenextHousingDataElementisPermanentHousingPlacementServiceCode

bull ThisstartswithidentifyingaParticipantwhoreceivedpermanentorlong-termhousingassistance

bull Servicesincludeprovidinginformationregardinglong-termhousingorassistanceforapermanentorlong-termtransferto

o Anotherpropertyo Adifferentunitwithinthepropertyoro Analternativecarefacility

Page40PermanentHousingPlacementServiceCode

bull OnceagainletrsquoscheckinwithJohnandKathyforsomemoredetailedinformationregardingthisdataelement

bull TheconversationweareabouttohearoccurredafewmonthsafterKathyandJohnrsquosdiscussionofIntermediateHousingStatusCode

______________________________________________________________________________

bull KathyJohnitrsquosgoodtobebackwithyouHowarethingsgoingbull JohnHeyKathythingsaregreatIfeellikeIrsquomgettingthehangofmydutiesasa

ServiceCoordinatorIwasabletomeetwithNedagainandhadagreatupdateforyouThankstothehelpoftheprogramhecouldmoveoutofthestudioapartmentHereceivedaraiseinsalaryathisjobwhichallowedhimtomoveintosomethingabitmorespaciousTheoldplacewasonlyastudioapartmentwithlittleroomtomaneuveraroundNeddidendupstayingatthesameapartmentcomplexbuthemovedintoa1bedroom1bathHehappilyvolunteeredthisinformationtomeatourlastmeeting

bull KathyThatrsquosgreattohearJohnIrsquomgladtheprogramassistedhiminupgradinghishousingsituation

bull JohnSoregardingthePermanentHousingPlacementServiceCodesincetheprogramhelpedNedmovewithinhiscomplexthecorrectresponsewouldhavetobereceivedservicesdirectlythroughthegrantcorrect

bull KathyThatrsquosrightJohnNedreceivedservicesdirectlyfromtheprogramwhichisoption1

______________________________________________________________________________

DU203NP-15-D-03049115500498 Page16of20

Page41PermanentHousingPlacementServiceCode

bull KathyandJohncontinuetouseNedrsquoshypotheticalsituationtoprovidegreatexamplesofthesedataelementsWecanseethecorrectresponseoptionhereisoption1receivedservicesdirectlythroughthegrant

Page42PermanentHousingPlacementDate

bull PermanentHousingPlacementDateisastraightforwarddataelementbull ThisincludesidentifyingthedateaParticipantwasplacedinadifferentunitwithinthe

propertyalong-termtransfertoanotherpropertyortoanalternativecarefacility

Page43Pre-HousingCounselingandPost-HousingCounseling

bull ContinuingwehavePre-HousingCounselingandPost-HousingCounselingServiceCodesbull Pre-HousingCounselingentailsidentifyingaParticipantwhoreceivedcounseling

servicespriortopurchasingorrentinghousingbull Thesecounselingservicesaddresstopicssuchas

o Identifyingmortgageassistanceoptionso Creatingabudgetthatsupportspayingforhousingando Explainingrequireddocuments

bull Excludedcounselingservicesareo Bank-sponsoredmortgageseminarsopentothepublico AbankguidingtheParticipantthroughthepurchasingprocessando Sweat-equityprogramsinwhichParticipantsusetheirownandvolunteerlabor

toconstructtheirhomesbull Asyoucanseethereareseveralcounselingservicesthatareavailabletobereceived

throughthegrantorfromgrant-facilitatedreferralbull Post-HousingcounselingincludesidentifyingaParticipantwhoreceivedcounselingor

servicesafterpurchasingorrentinghousingbull Post-housingcounselingservicesaddresstopicssuchas

o Meetingrentrequirementso Avoidingdefaultandforeclosureo Managingcreditissuesando Changingamortgage

Page44ResidenceCensusTract

bull ThenextdataelementisResidenceCensusTractbull CensusTractsaresmallrelativelypermanentstatisticalsubdivisionsofacountyor

equivalententityTheprimarypurposeofcensustractsistoprovideastablesetofgeographicunitsforthepresentationofstatisticaldata

bull Thedataelementidentifiesthe11-digitcensustractnumberforaParticipantsresidence

DU203NP-15-D-03049115500498 Page17of20

bull Youwillfindtheinformationforthisdataelementthroughanon-linetoollocatedontheCensusBureauswebsiteThewebaddressforthetoolisonthisslideandatthetopofthenextslide

Page45ResidenceCensusTract(1)

bull ForthenextfewminutesIwanttospeakwithyouaboutResidenceCensusTractIwanttowalkyouthroughthestepsofthisdataelementAllthestepstocollectthisdataoriginatefromtheCensusBureaursquoswebsiteThereferencesyouareabouttoseearesummarizedfromourResidenceCensusTractFactSheet

bull JustareminderifyouareattendingthisvirtualconferencewithliveQampAyoucandownloadtheFactSheetfromAdobeConnectItisinthelowerleftcornerofyourscreen

bull ThisdataelementidentifiesParticipantrsquos11-digitresidencecensustractnumberbyusingtheCensusBureaursquosonlinetooltoconvertphysicaladdressestocensustractnumbers

bull HomelessParticipantsmaydesignateafixedlocationastheirresidencesuchasahomelessshelterorotherlocationwherethehomelessParticipantmayspendtimeorreturntoforsleep

bull TheCensusBureaudevelopedanonlinetoolforconvertingphysicaladdressestocensustractnumbersItislocatedatthewebaddresslistedatthetopoftheslide

bull Letrsquosgetstartedwiththestepstocollectthisdataelementbull Step1istoaccesstheCensusBureaursquostooltoconvertaddressestocensustractnumbersat

thewebaddressprovidedbull TheslidepresentsthescreenyouwillseewhenyouaccesstheCensusBureaursquostool

Page46ResidenceCensusTract(2)

bull Instep2youwillselectldquogeographiesrdquoontheleftsideofthescreenbull Onthisslideldquogeographiesrdquoselectionisshowninagreenboxbull Adropdownmenuwillappearwhichyouwillseeonthenextslide

Page47ResidenceCensusTract(3)

bull WithinthedropdownboxldquoSelectGeographiesrdquoclickonAddresstabandentertheParticipantrsquosaddress

Page48ResidenceCensusTract(4)

bull AtableofldquoGeographyResultsrsquofortheenteredaddresswillappearbull NextlocatethesecondcolumntitledldquoGeographyTyperdquoandtherowwithldquoCensus

Tractrdquobull Clicktheiconwiththeletterldquoirdquointhefar-rightcolumntitledldquoAboutrdquo

DU203NP-15-D-03049115500498 Page18of20

bull AsyoucanseeontheslidetheappropriaterowisshowninagreenboxAgreenarrowpointstotheletterldquoirdquo

bull Clickontheletterldquoirdquointhisrow

Page49ResidenceCensusTract(5)

bull ThisisthefinalstepinourillustrativeexampleAsIrsquomsureyoucanseethereisalotofinformationonthispageYourdutiesaresimplesodonrsquotletthisoverwhelmyou

bull InthepopupwindowlocatethecolumnwiththemostrecentyearandtherowtitledldquoCoderdquo

bull SeethenumberwherethecolumnforthemostrecentyearandtherowtitledldquoCoderdquointersectThenumbercontainsldquoUSrdquowithinit

bull TheResidenceCensusTractnumberistheeleven(11)digitnumberthatappearsafterUSTheResidenceCensusTractnumberis12031015924

bull Onthisslidethenumberisindicatedbyagreenbox

Page50ResidenceCensusTract

bull ResponseoptionsforResidenceCensusTractincludeentering1 TheCensusTractNumber2 NAOR3 Informationnotcollected

Page51ResidenceCensusTract

bull Asshowninourillustrativeexamplethecorrectresponseoptionwouldbetoenterthenumber1231015924

bull ItisimportanttorememberthatthenumbersfollowingldquoUSrdquowillbeconsideredyourResidenceCensusTractNumber

Page52OpportunityAreaCensusTract

bull LetrsquostalkalittleabouttheOpportunityAreaCensusTractbull ThereasonforthisdataelementistoidentifyaParticipantwholivesinanOpportunity

AreainthecommunityrsquosRegionalFairHousingEquityAssessment(FHEA)bull SelectedcommunitieshavecompletedaRegionalFairHousingEquityAssessmentofa

regionlookingacrossmultiplecomponentstogainafullpictureofregionalequityandaccesstoopportunity

bull AnOpportunityAreameetsallthefollowingcriteriao Segregatedareasandareasofincreasingdiversityandorracialethnic

integrationo Raciallyethnicallyconcentratedareasofpovertyo Accesstoexistingareasofhighopportunity

DU203NP-15-D-03049115500498 Page19of20

o Majorpublicinvestmentsando Fairhousingissuesservicesandactivities

bull AccordingtoHUDifyoudonrsquotknowifthecommunityinwhichtheParticipantresidescompletedaRegionalFairHousingEquityAssessmentorifthepropertyisinanOpportunityAreaCensusTractpleaseleavethisfieldasNA

Page53FairHousingandCivilRightsAssistanceServiceCode

bull AswebringthisvirtualconferencetoaclosethereisonefinalHousingDataElementtodiscuss

bull TheFairHousingandCivilRightsAssistanceServiceCodeidentifiesaParticipantwhoreceivedservicesconsistentwiththeFairHousingandServiceAct

bull Servicesaredesignedtopromoteo Integratedlivingpatternsando Communitiesthatarediversealongmultipledimensions

bull Servicesaredesignedtoavoido PatternswhereaParticipantisforcedtoliveinhighpovertyareaso Areassufferingfromalackofaccessibleservicesoro Areaswhichlackintegrationintermsofincomeracecolorreligionfamilial

statusnationaloriginordisabilitystatusbull Effortstopromoteintegratedlivingpatternsandcommunitiesthatarediversearea

goodwaytoendtodayrsquosdiscussionofdataelements

Page54Summary

bull ThisconcludesourDataElementsforHousingLetrsquosreviewsomekeycomponentsbeforewegettoourQampAsession

Page55Summary

bull HUDprovidedthefollowingupdateso InformationforBudget-BasedServiceCoordinatorsappliesto202o AnewresponseoptionofldquoInformationnotcollectedrdquoisaddedtoresponseoptions

thatincludeldquoNArdquoThisisappropriatetousewhentheservicecoordinatordoesnotreceiveinformationaboutadataelementfromaParticipant

bull NeedsAssessmentdocumentsrevealthepastandcurrentdetailsofaParticipantrsquosstrengthsandneedstomatchtheParticipanttoappropriatehousingandsupportiveservices

bull Apersonisconsideredhomelessifthepersonlacksafixedregularadequatenighttimeresidence

bull Permanenthousingincludeso Anotherpropertyo Differentunitwithinthesamepropertyando Alternativecarefacilities

DU203NP-15-D-03049115500498 Page20of20

bull Fairhousingandcivilrightsassistancepromoteso Communitieswithdiversityalongmultipledimensionso Integratedlivingpatterns

bull CollectingandreportingdataallowsidentificationofthenumberofindividualsyouservetheneedforservicesandservicesdeliveredItcommunicatesthehardworkyoudoProvidingthisdataallowsforadditionalinformationtosupporttheimportanceofandneedforfundingThiswillfurthersupportthegoodworkyoudo

Page56QuestionsandAnswers

bull WewelcomeyourquestionsandfeedbackContactHUDbye-mailataskgmohudgovtoo ProvidefeedbackregardingtheStandardsforSuccessframeworkmethodologyand

toolsando SubmitquestionsItishelpfultoidentifyyourGrantProgramwiththequestionas

clarifyinginformationbull MakesuretoIncludeStandardsforSuccessinthee-mailrsquossubjectline

ForthoseofyouparticipatinginagroupvirtualconferenceonAdobeConnectwewillrespondtoquestionssubmittedthroughtheQampAdialogueboxonAdobeConnect

IwillaskmyStrategyGencolleaguesBridgetBoothandSoulisLindsey-PangalostohelpwiththeanswerstoyourquestionsPleasesubmitallquestionsthroughtheQampAboxonthelowerrightcornerofyourscreen

• StrategyGen-SfS-VC5-Housing-5-23-2017
• • HUD Standards for Success PilotData CollectionParticipant Housing Data Elements
  • Todayrsquos Presenter
  • Objectives of Session
  • At the end of this session you will
  • Slide Number 5
  • Participant Centered Data Elements
  • Previous Virtual Conference- Participant Health Data Elements
  • Slide Number 8
  • Participant Housing Data Elements ndash List
  • Participant Housing Data Elements ndash List (continued)
  • Needs Assessment Service Code
  • Needs Assessment Service Code
  • Needs Assessment Service Code
  • Meeting of Service Coordinators ndash John and Kathy
  • Hypothetical Example - Meet Ned ndash Program Participant
  • Homeless Status Code
  • Homeless Status Code
  • Homeless Status Code
  • Shelter Placement Service Code
  • Prior Night Residence Code
  • Housing Status Code
  • Years in Subsidized Housing Number
  • Hypothetical Example ndash Ned ndash Additional Details
  • Chronically Homeless Status Code
  • Ned ndash Chronically Homeless Status
  • Weeks Homeless Count
  • Weeks Homeless Count
  • Returning CitizenEx-Offender Code
  • Returning CitizenEx-Offender Code
  • Hard to House Code
  • Transportation Assistance Service Code
  • Independent Living Service Code
  • Independent Living Service Code
  • Independent Living Service Code
  • Intermediate Housing Status Code
  • Intermediate Housing Status Code
  • Intermediate Housing Status Code
  • Temporary Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Date
  • Pre-Housing Counseling and Post-Housing Counseling
  • Residence Census Tract
  • Residence Census Tract (1)
  • Residence Census Tract (2)
  • Residence Census Tract (3)
  • Residence Census Tract (4)
  • Residence Census Tract (5)
  • Residence Census Tract
  • Residence Census Tract
  • Opportunity Area Census Tract
  • Fair Housing and Civil Rights Assistance Service Code
  • Slide Number 54
  • Summary
  • Questions and Answers
  • • SfS-VC5-Housing Speakers Notes 5-23-2017

Opportunity Area Census Tract
Select
1 =		Yes
2 =		No
		NA Information not collected

Title		Opportunity Area Census Tract
Question		Does the Participant live in an opportunity area according to the communityrsquos FHEA
Focus Area		Housing
PRLI Fixed ID		35

Residence Census Tract
Enter
		4561 Salisbury Rd Jacksonville FL 33256

Title		Residence Census Tract
Question		What is the address where you live
Focus Area		Housing
PRLI Fixed ID		15

Residence Census Tract
Enter
		Census Tract Number
		NA Information not collected

Title		Residence Census Tract
Question		What is the address where you live
Focus Area		Housing
PRLI Fixed ID		15

DU203NP-15-D-03049115500498

Residence Census Tract (4)

48

Step 4 Locate the column titled ldquoGeography Typerdquo and the row with ldquoCensus Tractrdquo Click the icon with the letter ldquoirdquo in the far-right column titled ldquoAboutrdquo The letter ldquoirdquo will say ldquoAbout this Geographyrdquo when highlighted

DU203NP-15-D-03049115500498

Residence Census Tract (5)

49

Step 5 In the popup window locate the column with the current year and the row titled ldquoCoderdquo The Residence Census Tract number is the eleven (11) digit number that appears after US

DU203NP-15-D-03049115500498

Residence Census Tract

50

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

DU203NP-15-D-03049115500498

Residence Census Tract

51

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

1231015924

DU203NP-15-D-03049115500498

Opportunity Area Census Tract

52

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Ybull Select communities completed a

Regional Fair Housing Equity Assessment (FHEA) that identifies Opportunity Area Census tracts based ono Segregated areas and areas of

increasing diversity andor racialethnic integration

o Raciallyethnically concentrated areas of poverty

o Access to existing areas of high opportunity

o Major public investments ando Fair housing issues services

and activities

DU203NP-15-D-03049115500498

Fair Housing and Civil Rights Assistance Service Code

bull Communities with diversity along multiple dimensions

bull Integrated living patterns

Areas ofbull High povertybull Lacking accessible servicesbull Not integrated in terms of income

race color religion familial status national origin or disability status

53

Promote

Avoid

Applies to GrantsB-b SC Y JRAP NFSS N LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ N ROSS N

DU203NP-15-D-0304911550049854

Summary

DU203NP-15-D-03049115500498

Summarybull HUD provided the following updates

bull Information for Budget-based Service Coordinators applies to 202bull A new response option of ldquoInformation not collectedrdquo is added to response options that include

ldquoNArdquo

bull Needs Assessment documents reveal the past and current details of a Participantrsquos strengths and needs to match the Participant to appropriate housing and supportive services

bull A person is considered homeless if the person lacks a fixed regular adequate night time residence The primary residence is

bull Public or private shelter used for temporary accommodationbull Institution providing temporary residence for those intended to be institutionalized orbull Other place not ordinarily used as a regular sleeping accommodation

bull Permanent Housing Placement Services describe assistance for a permanent or long-term transfer to another property a different unit within the same property or alternative care facilities

bull Fair housing and civil rights assistance promotesbull Communities with diversity along multiple dimensions andbull Integrated living patterns

55

DU203NP-15-D-03049115500498

Questions and Answers

Questions or Feedback Contact Information

56

Include bull Standards for Success in the e-mailrsquos subject linebull Name of Program in e-mail

HUD e-mail askgmohudgov

DU203NP-15-D-03049115500498 Page1of20

HUDStandardsforSuccessVirtualConference5ndashDataCollectionParticipantHousingDataElementsndashSpeakerrsquosComments

Page1CoverPage

bull WelcometoHUDrsquosStandardsforSuccessPilotProgramrsquosVirtualConferenceaddressingParticipantHousingDataElements

bull IfyouareparticipatinginascheduledvirtualconferenceIwanttoprovideafewTechnologyReminders1 AudioisthroughyourcomputernotthetelephoneconferencecallnumberMakesure

yourcomputersrsquospeakersarenotonmute2 Toincreasetheviewingsizeofthepresentationdocument

AtthetopofyourscreenthereisagrayoptionsbarClickontheboxofarrowsontherightsidetoincreasethesizeofthescreen

3 ThepresentationisavailablefordownloadfromtheAdobeAcrobatplatformSeethelowerleftsideofyourscreen

4 FeelfreetosubmitquestionsthroughoutthesessionusingtheQampAboxonthelowerrightcornerofyourscreenItishelpfultoincludethenameofyourGrantProgramwiththequestionasclarifyinginformationDoyouhaveaspecifictopicorneedthatyouwouldliketohearmoreinformationregardingWewelcomeyoursuggestionsandrequestsforadditionaltrainingtopicsYoucansubmitthatinformationviaquestionsalso

5 PleasecompletetheevaluationformofthissessionbeforeyouleavethevirtualconferenceThelinktotheevaluationcanbeaccessedattherightsideofyourscreenmiddleofthepage

Page2TodayrsquosPresenterPage

bull MynameisDrRobHaleyandIamtheCo-FounderandExecutiveVicePresidentofStrategyGenStrategyGenisan8(a)woman-ownedbusinessthatspecializesinqualityandperformanceimprovementStrategyGeniscontractingwithHousingandUrbanDevelopment(HUD)tofacilitatetheHUDStandardsforSuccessPilotProgram

bull WeareworkingwithThaddeusWincekwhoiswithHUDrsquosOfficeofStrategicPlanningandManagement

bull ThisvirtualconferenceispartofaseriesoftrainingsessionsregardingtheStandardsforSuccessframeworkandmethodology

bull Recordingsofpreviousvirtualconferencesareavailablethrougho LinksthatHUDe-mailedtoyouando OntheHUDPortalHUDindicatestheHUDportalshouldbecompletedinthenear

futurebull NowletrsquosmoveontotodayrsquosdiscussiontopicofParticipantHousingDataElements

DU203NP-15-D-03049115500498 Page2of20

Page3ObjectivesofSession

bull Therearetwoobjectivesforthissessiono OurfirstobjectiveistounderstandtheParticipantHousingDataElements

UnderstandingthesetopicswillfacilitateyourcollectingthedataforsubsequentsubmissiontoHUDLikethelastvirtualconferencepracticaldataintegrityandcollectiontipsareincludedaspartofthediscussion

o Asalwayswearegladtoansweryourquestions

Page4Attheendofthissessionyouwill

bull Attheendofthissessionyouwillo HaveHUDrsquosupdatedinformationregardingStandardsforSuccesso UnderstandParticipantHousingdataelementsincluding

sect Adeeperunderstandingofterminologyrelatedtohousingstatusandhousingoptionsand

sect Increasedknowledgeregardingcollectingdataonservicestoobtainhousingandself-sufficiency

Page5Background

bull Beforewebeginletrsquosquicklyrevisitmajorpointsfromtheprecedingvirtualconferencebull TherehavebeenfivevirtualconferencesdiscussingHUDrsquosStandardsforSuccessPilot

ProgramincludingThaddeusWincekrsquosKickoffconferenceo WeunderstandthattheexperiencelevelofGranteesandServiceCoordinators

variesasitrelatestocollectingandreportingdataThevirtualconferencesattempttoincludeinformationforthenovicetotheexperienced

bull Iwanttotakeafewmomentstoreviewsomeofthemajorpointsfromthepreviousvirtualconference

bull ReminderifyouwouldlikeamoredetailedreviewofanypreviousvirtualconferenceIencourageyoutoviewtherecordingofanyofthetrainingsessionspresentedtodate

Page6ParticipantCenteredDataElements

bull ToreviewtheStandardsforSuccessIndicatorsandrelatedDataElementsareorganizedinthefocusareaspicturedinthisgraphic

bull ThedataelementspertainingtoParticipantsrsquoHealthsituationsrepresentedinthecircleonthelowerleftwerecoveredinthelastvirtualconference

bull TodaywearefocusingontheHousingDataElementspicturedinthecircleonthebottomrightofthegraphic

Page7PreviousVirtualConferencendashParticipantHealthDataElements

bull HerearethekeypointsfromourpreviousdiscussionofParticipantHealthdataelementsbull NoPersonalIdentifiableInformationisreportedtoHUD

DU203NP-15-D-03049115500498 Page3of20

bull TheHealthCoverageCodeincludesidentifying(1)iftheParticipanthasinsuranceand(2)theorganizationthatprovidestheinsurance

bull DataelementsidentifyiftheParticipantbull Hasaprimarycareproviderbull Hadaroutinemedicalexambyahealthcareproviderandbull Receivedmedicalservicesandmentalhealthservices

bull SelectSubstanceAbuseServicesarealsoMentalHealthServicesExamplesincludementalhealthworkerstreatingsubstanceabuseandaParticipantreceivingservicesfromanalcoholordrugtreatmentfacility

bull TheActivitiesofDailyLiving(ADL)CodeandtheInstrumentalActivitiesofDailyLiving(IADL)CoderecordthenumberofactivitiestheParticipantcannotperformatthetimeofassessment

bull AlsoupdatedinformationthatwereceivedfromHUDbull FortheDisabilityStatusCodeServiceCoordinatorsreceivethatinformationfrom

thethirdpartywhodeterminedtheindividualisdisabledItisnotsomethingtoasktheParticipant

bull Bythewaytherearereferencematerialsthatareavailabletohelpyoubull DetailedinformationregardingallDataElementscanbefoundintheDataIntegrity

ReferenceManualThemanualprovidescomprehensiveinformationforunderstandingandcollectingallDataElements

bull Wealsoprovidereferencematerialssuchaso FactSheetso QuickReferenceso Shortcutso FrequentlyAskedQuestionsando Linkstopreviousrecordings

bull ThesereferenceswillalsobefoundontheHUDportalo HUDinformsusthattheportalisforthcomingandyouwillallbereceivinge-mails

whenitisavailableforuseTheHUDportalwillhaveallreferencematerialsforyourconvenience

bull InadditionHUDhase-mailedreferencematerialsandtheyareavailablefordownloadfromeachvirtualconferencewithliveQampA

Page8DataElementsndashParticipantHousingDataElements

bull NowontotodayrsquostopicThefocusareaParticipantHousingDataElementswillbeexploredinthissession

Page9HousingDataElementsndashList

bull Thereare21ParticipantHousingDataElementsbull ThesedataelementspertaintoindividualParticipants

DU203NP-15-D-03049115500498 Page4of20

Page10HousingDataElementsndashList(continued)

bull Wewilldescribeeachdataelementindetailandwillansweranyquestionsyouhavebull PleasefeelfreetoenteranyquestionsyoumayhaveintheQampAboxontheAdobe

ConnectscreenduringthepresentationWewilldiscussthequestionsandanswersattheconclusionofthispresentation

Page11NeedsAssessmentServiceCode

bull OurfirstdataelementfordiscussionaddressesoneofyourinitialactionswithaParticipanttheNeedsAssessmentServiceCode

bull ThisidentifiesaParticipantwhoreceivedadocumentedassessmentorIndividualServicesandTrainingPlan(ISTP)todetermineappropriatehousingandsupportiveservices

bull TheassessmentmustincludeadocumentidentifyingaParticipantrsquoshousingandsupportiveserviceneeds

bull TheassessmentrevealsthepastandcurrentdetailsoftheParticipantrsquosstrengthsandneedstomatchtheParticipanttoappropriatehousingandsupportiveservices

bull TheassessmentcanoccureitheratinitialscreeningorattimeofentrytoahousingprogramanddocumentedintheParticipantrsquoscaserecord

Page12NeedsAssessmentServiceCode

bull TheNeedsAssessmentServiceCodeprovidesagoodexampleforcommunicatingupdatedinformationfromHUDrsquosOfficeofStrategicManagement

bull HUDhasnewinformationregardingStandardsforSuccessanddataelementsbull TheinformationrelatedtoBudget-basedServiceCoordinatorsalsorelatesto202bull ThischangeisreflectedintheAppliestoGrantsbox202isnowincludedwithBudget-

based(B-b)ServiceCoordinatorsYouwillnolongerseereferencesto202bull AsareminderB-bServiceCoordinatorscollectandreportthesameDataElementsas

Multi-FamilyServiceCoordinators(MFSC)

Page13NeedsAssessmentServiceCode

bull AnotherchangeHUDisaddingtheresponseoptionofldquoInformationnotcollectedrdquotoanysetofresponseoptionsthatincludetheldquoNArdquoorldquoNotApplicablerdquooption

bull InsomeprogramsaServiceCoordinatormaynotreceiveinformationfromaParticipantaboutadataelementItisnotasituationwheretheindividualrefusedtoprovideananswerWhenaServiceCoordinatororaGranteedoesnotreceiveinformationfromaParticipantaboutadataelementtheappropriateresponseoptionisldquoInformationnotcollectedrdquo

bull ThisnewresponseoptionisincorporatedintotheInFormtoolthatHUDwillbedeliveringinthefutureAASCOnlinemadethischangeintheirsystemaswell

DU203NP-15-D-03049115500498 Page5of20

bull TheresponseoptionboxshowsusthatresponseoptionsnowincludeldquoInformationnotcollectedrdquoatthebottomoftheresponseoptionsbox

bull Itisimportanttocollectdatatoquantifyo Needsforserviceso Thenumberofindividualsservedando Servicesdelivered

bull Itisameanstocommunicateyourworkbull TheaggregatedinformationprovidesadditionalsupportforrequestsforfundingThis

willfurthersupportthegoodworkyoudo

Page14HypotheticalExamplendashJohnandKathyndashServiceCoordinatorMeeting

bull IfyouparticipatedinourlastvirtualconferenceyouwereintroducedtoServiceCoordinatorsnamedJohnandKathyJohnisnewtohisroleasaServiceCoordinatorKathyhas7yearsrsquoexperienceandishelpingJohnlearnhisnewroleJohnandKathyarebacktodaytohelpillustratehowtocollectthedataelementsrelatedtohousing

bull TheconversationsbetweenJohnandKathyareusedtoillustratedataelementsStandardsforSuccessisnotrecommendingyouchangethewayyouconductyourworkWeunderstandthatyourelyoninformationvolunteeredbytheParticipantsinyourprogramandmaynotbeaskingquestionsdirectlyoftheParticipants

Page15HypotheticalExample-MeetNed

bull FortodayrsquosdiscussionwewillbeusingourfriendNedasahypotheticalexampletohelpexplaindataelements

bull LetrsquoslisteninonKathyandJohnrsquosdiscussionaboutinformationthatNedvolunteeredtoJohnregardinghishistorypriortoenrollinginthehousingprogram

_________________________________________________________________________________

bull KathyHelloJohnHowarethingsgoingbull JohnPrettywellIamsobusyThedaysgobyveryquicklybull KathyThelasttimewetalkedyouweregettingmoreacquaintedwithcollectingdata

abouttheParticipantsHowisthatcomingalongbull JohnIamgettingmoreandmorefamiliarwiththedataelementstheirdefinitionsand

guidelinesforcollectingIstillhaveafewquestionsDoyouhavetimetoanswerthembull KathySurebull JohnIrsquollstartwithaParticipantwhoIamworkingwithanddevelopedwhatIbelieveisa

goodrelationshipwithhimIrsquollcallhimNedNedtoldmeheis28yearsoldandlivesinWashingtonDCHesaidhedidnrsquothaveahomepriortojoiningtheprogramHeusuallysleptinthestreetsorataoneofthelocalhomelesssheltersHevolunteeredthathedidnothaveacriminalrecordjustdidnrsquothavemuchgoodluckaftergettingoutoftheArmy

DU203NP-15-D-03049115500498 Page6of20

bull KathyJohndidNedsayhowlonghehadbeenlivingonthestreetsorwhatfactorscontributedtohissituation

bull JohnNedjustsaidhehadnothadthebestluckHetoldmehewasonthestreetsandinsheltersfor10monthsoutofthelastyear

bull KathyJohndoyouknowifNedisdiagnosedasdisabledbull JohnNoathirdpartytoldmehehasnodisabilityNedsayshejusthasbadluck

_________________________________________________________________________________

bull ThisisagreatwaytostartoffourdiscussionNedvolunteeredsomevaluableinformationtoJohnthatwewillbeabletousetohelpunderstandsomeofthedataelements

Page16HomelessStatusCode

bull ThenexttwodataelementsIwilldiscussprovideadefinitionoftermsthatyouwillseeinafewresponseoptionsrelatedtohousing

bull ThedataelementHomelessStatusCodeprovidesadefinitionofldquohomelessrdquoo TheHomelessStatusCodeidentifiesaParticipantwholacksafixedregular

adequatenighttimeresidenceo AParticipantisconsideredhomelessiftheirprimarynighttimeresidenceis

sect Apublicorprivateshelteroperatedfortemporaryaccommodationsect Aninstitutionprovidingtemporaryresidenceforindividualsintendedto

beinstitutionalizedorsect Otherplacenotordinarilyusedasaregularsleepingaccommodation

o AParticipantunderage18isconsideredhomelessiftheylefthomewithoutthepermissionoftheirfamily(runawayyouth)

o AParticipantisnotconsideredhomelessiftheParticipantissect Sleepinginatemporaryresidencewhileawayfromhomesect Imprisonedorsect DetainedunderanActofCongressorStatelaw

bull LetrsquoscheckontheinformationprovidedbyNedregardinghislivingsituationtodetermineifheishomeless

Page17HomelessStatusCode

bull AsyoucanseethereareafewresponseoptionsfortheHomelessStatusCode

Page18HomelessStatusCode

bull RegardingNedhestatedhehasbeenonthestreetsorinhomelesssheltersfor10monthsofthelastyear

bull Nedisinfacthomeless

DU203NP-15-D-03049115500498 Page7of20

Page19ShelterPlacementServiceCode

bull AnotherdataelementthatprovidesdefinitionalinformationisShelterPlacementServiceCodeItprovidesthedefinitionofanemergencyshelter

bull Letrsquoslookatourgraphicforanexplanationofthisbull Asyoucanseeanemergencyshelterisanyfacilitywhichtheprimarypurposeisto

provideatemporaryshelterforthehomelessanddoesnotrequireoccupantstosignleasesoroccupancyagreements

bull Emergencysheltersincludehousingandsupportservicesforthehomelessbull Ashelterprovidessupportsupervisionandasafeplacetoliveinstructuressuchas

o Agrouphomeo Clustersofapartmentsoro Anetworkofhomesthatintegratehousingandservicesforlow-income

individualsandfamilies

Page20PriorNightResidenceCode

bull LetrsquosdiscussthePriorNightResidenceCodewhichismeanttoidentifythetypeoflocationwhereahomelessParticipantsleptthenightbeforereceivinggrant-fundedservices

bull IfaParticipantsleptinaninstitutionforlessthan30daysimmediatelypriortoreceivinggrant-fundedservicesthenrespondwiththelocationwhereParticipantsleptpriortobeinginstitutionalized

bull AsyouseeonthisslidethelistofresponseoptionsislengthyThereare18ofthemsoIwillnotreadofftheentirelist

bull Iwanttoexpandontwoofourresponseoptionsforfurtherclarificationo Option14orsafehavensareprogramsorshelterswhereapersonresidesfora

longerperiodoftimeForexampleanindividualmaybeinasafehavenforpregnantwomensothepersonmaybetherefor6monthsThisdiffersfromanemergencyshelter(option1)whereanindividualmaystayforafewdays

o Option18ortransitionalhousingforhomelesspersons(includinghomelessyouth)referstohousingwithpaidrentandmandatoryparticipationinservicesForinstanceasaconditionofreceivingpaidrenttheindividualmustreceiveemploymenttrainingcounselingetcThegoalwithtransitionalhousingprogramsistohelpgetthepersonintoindependentliving

bull YoucanalsofindthislistintheDataIntegrityReferenceManualonPage118bull AsareminderdetailedinformationregardingallDataElementsisintheDataIntegrity

ReferenceManualThemanualprovidescomprehensiveinformationforunderstandingandcollectingallDataElements

DU203NP-15-D-03049115500498 Page8of20

Page21HousingStatusCode

bull NextisHousingStatusCodeThisidentifiesaParticipantrsquoscurrenttypeofhousingandifapplicablehowthehousingispaidfor

bull Iwanttotouchonafewofresponseoptionsbull Option1IdentifiesasaPublicHousingResidentYouprobablyknowpublichousingwas

establishedtoprovidedecentandsaferentalhousingforeligiblelow-incomefamiliestheelderlyandpersonswithdisabilitiesHUDadministersFederalaidtolocalhousingagenciesthatmanagethehousingforlow-incomeresidentsatrentstheycanafford

bull Option2TenantBasedRentalVoucherisahousingvoucherthatisissuedtoanindividualorfamilymostoftenbyahousingauthorityforrentinghousingofaParticipantrsquoschoiceThevouchermustbeacceptedbytheowneroftherentalpropertyTherentalpropertycanbeahouseapartmenttrailermulti-familyunitetc

bull Option3AProjectBasedRentalVoucherisasubsidizedrentalunitTheldquoprojectrdquoorpropertydetermineseligibilityandsubsidyunderHUDguidelines

bull AsyoucanseeresponseoptionsvaryfromldquoIdentifiesasapublichousingresidentrdquoallthewaytoldquoOwnsahomerdquotoldquoHomelessrdquo

Page22YearsinSubsidizedHousingNumber

bull AswecontinueournextdataelementisYearsinSubsidizedHousingNumbero ThiselementidentifiesthenumberofyearsaParticipantlivedinpublicor

privatesubsidizedhousingo IfaParticipanthasbeeninsubsidizedhousingfordurationslessthan365days(a

completeyear)totalthenumberofthesedaysandthenroundthenumbero Rememberwhenrecordingthisdatayoumustcounteachepisodeevenifit

wasnotinconsecutiveyearsandroundtothenearestwholeyear

Page23HypotheticalExamplendashNedndashAdditionalDetails

bull WecantakethisopportunitytolisteninonadiscussionbetweenJohnandKathyregardingsomeadditionaldetailsrelatedtothehypotheticalParticipantNed

_________________________________________________________________________________

bull KathyJohnyoutoldmeafewthingsaboutNedDidNedtalkaboutanyadditionaldetailsthatwillhelpyouunderstandhissituation

bull JohnHedoestalkquitealotWhatotherinformationwereyouthinkingofbull KathyFirstoffdidNedgiveyouotherdetailsaboutspecificepisodesofhomelessnessI

usethewordldquoepisoderdquotorefertoaperiodwhenanindividualdidnothaveafixedregularnight-timeresidenceThestreetsorahomelessshelterareexamples

bull JohnYesNedsaidheexperienced4episodesofhomelessnessinthelast36monthsThisincludedlivingplace-to-placeinlocationssuchasthestreetsandhomelesssheltersSo

DU203NP-15-D-03049115500498 Page9of20

theywouldbeconsideredasepisodesInthepreviousyearNedwasonthestreetsfor10monthsbeforebeingadmittedtothehospitalforthelast35days

bull KathyOkaythatishelpfulYousayNedhasbeenhomeless4timesinthepast36monthsPriortothelastyearhowlongwereeachofthoseepisodes

bull JohnLetrsquosseepriortothelastyearwhichwehavealreadydiscussedNedrsquosfirstexperiencewasquiteshortlastingabout5daysAfterthatNedhadtwomoreepisodesOneofthoselasted20daystheotherwas14daysThatledtohismorerecentepisodeof10months

_________________________________________________________________________________

bull AsyoucanseefromKathyandJohnrsquosdiscussionthesearesomekeyfactorsthatwillbeabletousetodetermineNedrsquoshomelessstatusYouwillunderstandthismorewiththenextdataelement

Page24ChronicallyHomelessStatusCode

bull SoafterthediscussionofadditionaldetailsforNedwewilllookattheChronicallyHomelessStatusCode

bull ThechartonthisslidesummarizestherequirementstobeconsideredchronicallyhomelessTheseinclude

1Ishomeless

2Anindividualisanunaccompaniedhomeless

3Hasadisablingcondition

4aIscontinuouslyhomelessforayearormoreOR

4bHadatleastfourepisodesofhomelessnessinthepast3yearseachlastingaminimumof15daysandfinally

5Meetstheconditionsforbeingchronicallyhomelessbeforeresidinginaninstitutionalfacilitysuchasjailsubstanceabuseormentalhealthtreatmentfacilityhospitalorsimilarfacilityforfewerthanninety(90)days

bull JustareminderthisinformationisavailablewithintheChronicallyHomelessFactSheetareferencematerialthatweprovidetoyou

Page25NedndashChronicallyHomelessStatusCode

bull LetrsquosapplythistoNedrsquossituation

DU203NP-15-D-03049115500498 Page10of20

o FirsthomelessmeaningNedlacksafixedregularadequatenighttimeresidencebecausehelivedinareasnotdeemedtobesuitablesleepingplacesforhumanhabitationsuchasthestreetsandahomelessshelterNeddoesmeetthisrequirement

o NextunaccompaniedhomelessNedisahomelessindividualwhoisalonewhilehomeless

o NextadisablingconditionNeddoesnotsufferfromasubstanceabusedisorderseriousmentalillnessdevelopmentaldisabilityPTSDcognitiveimpairmentsresultingfrombraininjuryorchronicphysicalillnessordisability

o Thedurationofhomelessnessmustbecontinuousforayearormoreorfourepisodesofhomelessnessinthepast3yearseachlastingaminimumof15daysFromouradditionaldetailsNedinformedJohnthathehasexperienced4episodesofhomelessnessinthepast3yearsbutoneepisodeonlylasted14days

o FinallydoesNedmeettheconditionsforbeingchronicallyhomelessbeforebeinginstitutionalizedforfewerthan90daysAswecandetermineNeddoesnotmeettherequirementsforbeingchronicallyhomelessbeforebeinghospitalizedforfewerthan90daysHedoesnotmeetalltherequirementsonourchronicallyhomelesschart

bull Theconclusiono IsNedchronicallyhomelesso NoNedisnotchronicallyhomeless

Page26WeeksHomelessCount

bull NextwehaveourWeeksHomelessCountTheappropriatequestionthatwouldpertaintothisdataelementisldquoHowmanyweekshastheParticipantbeenhomelessinthepast12monthsrdquo

bull IfaParticipanthashomelessepisodesfordurationslessthan7days(acompleteweek)totalthenumberofthesedaysandthenroundtothenearestwholeweek

bull Usewholenumbersbull Nowrememberthisisoutofa12-monthperiodItisveryimportanttoreportonlyonthat

timeframe

Page27WeeksHomelessCount

bull NedrsquoshistorygivesagreatexampleofhowtocalculatetheWeeksHomelessCountdataelement

bull AsyoucanseeonthisslidetheformulafortheWeeksHomelessCountwillbethenumberofmonthsmultipliedby433whichistheaveragenumberofweeksinamonthThiscalculationwillgiveyouthenumberofhowmanyweekstheParticipantwashomelesspriortobeinghospitalizedNedtoldushewasonthestreetsandinsheltersfor10monthspriortobeinghospitalized10monthsmultipliedby433weeksequals4333weeks

DU203NP-15-D-03049115500498 Page11of20

bull Nextwemusttakethe35daysthatNedwasadmittedintothehospitalanddeterminehowmanyweeksthisrepresentsTodothiswetakethe35daysanddivideby7daysperweektodeterminethatNedwasinthehospitalfor5weeks

bull Finallyweaddthe5weekstoourpre-existing4333weekstoobtainatotalof4833weekshomelessRounding4833toawholenumbergivesusatotalof48weeks

Page28ReturningCitizenEx-OffenderCode

bull ForthenexthousingdataelementwewilldiscusstheReturningCitizenEx-OffenderCodebull TheReturningCitizenEx-OffenderCodeidentifiesaParticipantrsquosstatuswiththecriminal

justicesystemor(CJS)bull ItidentifiesaParticipantwhohasactivecriminalrecordsorwaschargedwith

committingacrimeinthepriortwelve(12)monthsbull Itincludesindividualschargedwithacrimethroughthestagesofthecriminaljustice

systemtothetimeanindividualisreleasedfromprobationbull ThereisnoneedtoincludeaParticipantwhohasneverbeenchargedwithcommittinga

crimebull Notetheresponseoptionsforthisdataelementincludeatimeelementoftheprevious

12monthsbull KathyandJohnhaveagreatexamplewecanusetodeterminehowbesttorespondto

thisdataelement

______________________________________________________________________________

bull KathyJohnitisimportantforustohaveabriefdiscussionregardingNedrsquosexperienceswiththeCriminalJusticeSystem(CJS)ItwillhelpusanswerthedataelementReturningCitizenEx-OffenderCodeDidhevolunteeranyofthisinformationtoyou

bull JohnYeshedidNedwasveryopenaboutdiscussinganymattersregardingtheCriminalJusticeSystemLikeIsaidbeforeheisaUSArmyveteranwhoprideshimselfondoingtherightthing

bull KathyThatrsquosgreattohearDoesNedhaveanactivecriminalrecordorwashechargedwithcommittingacrimeintheprior12months

bull JohnNoKathyNeddoesnrsquothaveacriminalrecordandhasneverbeencommittedofacrimeHeprideshimselfonfollowingthelawsthathavebeenputinplaceHecontinuedtoemphasizeheenrolledintheArmytoprotectthislandandthelawsweallliveby

______________________________________________________________________________

Page29ReturningCitizenEx-OffenderCode

bull ThepreviousconversationshowsusthatJohnwouldbechoosingOption3theindividualisnotcurrentlysubjecttoanyphaseoftheCJSandhasnotbeenintheprevious12months

DU203NP-15-D-03049115500498 Page12of20

Page30HardtoHouseCode

bull HardtoHouseCodeismeanttoidentifyaParticipantwhoishardtohouseduetothehighriskoflosingtheirhousingandanyfactorcontributingtobeingahighrisktohouse

bull Afewofourresponseoptionsforthisdataelementincludeo Headofhouseholdhaslivedinpublichousingformorethan10yearso Headofhouseholddoesnothaveahigh-schooldiplomaorGEDando Theheadofhouseholdisasingleelderlyadultwhoistheprimarycaregiverfor

oneormorechildren

Page31TransportationAssistanceServiceCode

bull TransportationAssistanceServiceCodeisaprettyinterestinghousingdataelementbull ThisincludesidentifyingaParticipantwhoreceivedtransportationservicesbull Asyoucanseefromourgraphictransportationservicesinclude

o Passesortokensforpublictransportationo Ridesinserviceprovidersrsquovehicleso Carpoolsarrangedbyserviceprovidersando Assistancewithrepairstopersonalvehicles

Page32IndependentLivingServiceCode

bull IndependentLivingServiceCodeisthenextdataelementonourlistItappliestoParticipantswhoaredisabledorelderly

bull Forthisdataelementelderlyisanindividualage62andolderFrailisdescribedasneedingassistancewith3ormoreActivitiesofDailyLiving(ADLs)

bull WediscussedActivitiesofDailyLivinginourlastvirtualconferenceYoucanalsofindthedefinitionofActivitiesofDailyLivingintheDataIntegrityReferenceManualonpage90

bull WhenfrailelderlyisreferencedintheIndependentLivingServiceCodeitpertainstoelderlyresidentsage62orolderwith3ormoreADLs

bull ThisdataelementinvolvesidentifyingdisabledorfrailelderlyParticipantswhoo 1Receivedassistanceobtaininghousingoro 2Receivedservicesthatenablethemtoremainintheirhome

bull ServicesthatenableadisabledorfrailelderlyParticipanttoremaininthehomeincludeo Cleaningthehomeorlaundryo Cookingo Payingbillso Organizingpersonalrecordsando Utilitycompanyissues

bull ServicesthatenableadisabledorfrailelderlyParticipanttoremaininthehomealsoincludereferralstoservicesorsupportstoassisttheParticipantswith

o Keepingo Managingand

DU203NP-15-D-03049115500498 Page13of20

o Maintainingallaspectsoftheirhomeotherthanhomemakingbull WeunderstandthatmostofyouServiceCoordinatorsarenotinvolvedinhomemaking

Justforsomeclarificationhomemakingincludeso Beautifyingthehomeo Homedecoratingo Organizingthehomeo Gardeningo Holidaydecorationso Craftso Messageforumsando Recipedatabases

Page33IndependentLivingServiceCode

bull ThehypotheticalexamplebetweenJohnandKathyregardingNedprovidesinformationforcollectingthisdataelement

Page34IndependentLivingServiceCode

bull JohntoldusNedis28yearsoldandisnotdisabledSinceNedisnotdisabledorelderlytheappropriateresponseoptionisldquoNArdquonotapplicable

bull RememberwhenaServiceCoordinatororaGranteedoesnotreceiveinformationfromaParticipantaboutadataelementtheappropriateresponseoptionisldquoldquoInformationnotcollectedrdquoThisisanalternativeoptionforwheninformationregardingadataelementwasnotreceived

Page35IntermediateHousingStatusCode

bull ThemainquestionforIntermediateHousingStatusCodeisldquoDidaParticipantretainParticipantrsquoshousingandwhatmethoddidtheParticipantutilizerdquo

bull ThisinvolvesidentifyingaParticipantrsquosmethodforretaininghousingbull ThemethodsfocusonapproachestomeetrentormortgageresponsibilitiesThis

includeso Avoidedevictionfromrentalpropertyo ObtainedaHomeEquityConversionMortgage(HECM)

sect YoumaybewonderingwhatthisisAHomeEquityConversionMortgageissomethingthatwascreatedbyTheFederalHousingAdministration(FHA)Knownbysomeasareversemortgageitallowsmortgageinsuranceborrowerswhomeettheagerequirementof62totransfertheequityoftheirhomeintomonthlypaymentstothemortgageinsuranceborrower

o Anothermethodthatmaybeusedforthisdataelementispreventingorresolvingamortgagedefault

DU203NP-15-D-03049115500498 Page14of20

Page36IntermediateHousingStatusCode

bull LetrsquosseewhatinformationKathyandJohncansharewithusregardingthisdataelement

bull WemoveintoafuturetimewhenthenextsetsofdiscussionsfocusonservicesNedreceivedasaprogramParticipant

______________________________________________________________________________

bull JohnHeyKathyIwantedtogiveyousomeupdatesthatNedreportedtomebull KathyThatsoundsgreatJohnIrsquomgladthatNedcontinuestovolunteerupdatestoyoubull JohnIhadafewquestionsrelatedtotheinformationhegavemeThingshavebeen

complicatedwithNedsincewelastmetbull KathyHowsobull JohnWellthingsstartedlookingupforhimforawhileHehadfinallygottenoffthe

streetsobtainedapart-timejobandwaslivinginasmallrentalpropertyinDCShortlyafterhewashavingtroublepayingtherentinfullandthelandlordwasthreateningtoevicthimNeddoesnrsquotreceivealargeamountofpaywithhispart-timejobsoitwasdifficultforhimtomanagethefullmonthrsquosrentupfront

bull KathySowhathappenedbull JohnLuckilyhecouldsitdownwithhissupervisoratworkandreceivemorehours

Nedwasextremelyexcitedtotellmetheyallowhimtoworkovertimesomeweeksbull KathyThatrsquosgreatsohewasnrsquotevictedfromtherentalpropertybull JohnNohewasnotevictedHewasabletohaveameetingwithhislandlordandnow

hersquosaheadofhisrentbyafullmonthbull KathyJohnthatrsquosgreatnewsforNedRegardingtheIntermediateHousingdata

elementthecorrectresponsehereisoption1avoidedeviction

______________________________________________________________________________

Page37IntermediateHousingStatusCode

bull ThatwasagreatexamplegivenbyKathyandJohnbull NedsecuredmorehoursathisjobresultinginincreasedpayThishelpedeasetheburden

ofhisrentexpenseandinturnheavoidedbeingevicted

Page38TemporaryHousingPlacementServiceCode

bull ThenextHousingDataElementisTemporaryHousingPlacementServiceCodebull ThisstartswithidentifyingaParticipantwhoreceivedtemporaryorshort-termtransfer

too Anotherpropertyo Adifferentunitwithinthepropertyoro Analternativecarefacility

DU203NP-15-D-03049115500498 Page15of20

bull Alternativecarefacilitiesarebestdescribedasassistedlivingfacilitiesbull ThisdataelementincludesinformationandassistanceprovidedtotheParticipantandor

familymembersregardingtemporaryhousingoptionsItalsoincludesassistancewithanindividualstransitionbacktotheirapartmentfromshort-termcarefacilityorhospital

Page39PermanentHousingPlacementServiceCode

bull SimilarbutnotthesamethenextHousingDataElementisPermanentHousingPlacementServiceCode

bull ThisstartswithidentifyingaParticipantwhoreceivedpermanentorlong-termhousingassistance

bull Servicesincludeprovidinginformationregardinglong-termhousingorassistanceforapermanentorlong-termtransferto

o Anotherpropertyo Adifferentunitwithinthepropertyoro Analternativecarefacility

Page40PermanentHousingPlacementServiceCode

bull OnceagainletrsquoscheckinwithJohnandKathyforsomemoredetailedinformationregardingthisdataelement

bull TheconversationweareabouttohearoccurredafewmonthsafterKathyandJohnrsquosdiscussionofIntermediateHousingStatusCode

______________________________________________________________________________

bull KathyJohnitrsquosgoodtobebackwithyouHowarethingsgoingbull JohnHeyKathythingsaregreatIfeellikeIrsquomgettingthehangofmydutiesasa

ServiceCoordinatorIwasabletomeetwithNedagainandhadagreatupdateforyouThankstothehelpoftheprogramhecouldmoveoutofthestudioapartmentHereceivedaraiseinsalaryathisjobwhichallowedhimtomoveintosomethingabitmorespaciousTheoldplacewasonlyastudioapartmentwithlittleroomtomaneuveraroundNeddidendupstayingatthesameapartmentcomplexbuthemovedintoa1bedroom1bathHehappilyvolunteeredthisinformationtomeatourlastmeeting

bull KathyThatrsquosgreattohearJohnIrsquomgladtheprogramassistedhiminupgradinghishousingsituation

bull JohnSoregardingthePermanentHousingPlacementServiceCodesincetheprogramhelpedNedmovewithinhiscomplexthecorrectresponsewouldhavetobereceivedservicesdirectlythroughthegrantcorrect

bull KathyThatrsquosrightJohnNedreceivedservicesdirectlyfromtheprogramwhichisoption1

______________________________________________________________________________

DU203NP-15-D-03049115500498 Page16of20

Page41PermanentHousingPlacementServiceCode

bull KathyandJohncontinuetouseNedrsquoshypotheticalsituationtoprovidegreatexamplesofthesedataelementsWecanseethecorrectresponseoptionhereisoption1receivedservicesdirectlythroughthegrant

Page42PermanentHousingPlacementDate

bull PermanentHousingPlacementDateisastraightforwarddataelementbull ThisincludesidentifyingthedateaParticipantwasplacedinadifferentunitwithinthe

propertyalong-termtransfertoanotherpropertyortoanalternativecarefacility

Page43Pre-HousingCounselingandPost-HousingCounseling

bull ContinuingwehavePre-HousingCounselingandPost-HousingCounselingServiceCodesbull Pre-HousingCounselingentailsidentifyingaParticipantwhoreceivedcounseling

servicespriortopurchasingorrentinghousingbull Thesecounselingservicesaddresstopicssuchas

o Identifyingmortgageassistanceoptionso Creatingabudgetthatsupportspayingforhousingando Explainingrequireddocuments

bull Excludedcounselingservicesareo Bank-sponsoredmortgageseminarsopentothepublico AbankguidingtheParticipantthroughthepurchasingprocessando Sweat-equityprogramsinwhichParticipantsusetheirownandvolunteerlabor

toconstructtheirhomesbull Asyoucanseethereareseveralcounselingservicesthatareavailabletobereceived

throughthegrantorfromgrant-facilitatedreferralbull Post-HousingcounselingincludesidentifyingaParticipantwhoreceivedcounselingor

servicesafterpurchasingorrentinghousingbull Post-housingcounselingservicesaddresstopicssuchas

o Meetingrentrequirementso Avoidingdefaultandforeclosureo Managingcreditissuesando Changingamortgage

Page44ResidenceCensusTract

bull ThenextdataelementisResidenceCensusTractbull CensusTractsaresmallrelativelypermanentstatisticalsubdivisionsofacountyor

equivalententityTheprimarypurposeofcensustractsistoprovideastablesetofgeographicunitsforthepresentationofstatisticaldata

bull Thedataelementidentifiesthe11-digitcensustractnumberforaParticipantsresidence

DU203NP-15-D-03049115500498 Page17of20

bull Youwillfindtheinformationforthisdataelementthroughanon-linetoollocatedontheCensusBureauswebsiteThewebaddressforthetoolisonthisslideandatthetopofthenextslide

Page45ResidenceCensusTract(1)

bull ForthenextfewminutesIwanttospeakwithyouaboutResidenceCensusTractIwanttowalkyouthroughthestepsofthisdataelementAllthestepstocollectthisdataoriginatefromtheCensusBureaursquoswebsiteThereferencesyouareabouttoseearesummarizedfromourResidenceCensusTractFactSheet

bull JustareminderifyouareattendingthisvirtualconferencewithliveQampAyoucandownloadtheFactSheetfromAdobeConnectItisinthelowerleftcornerofyourscreen

bull ThisdataelementidentifiesParticipantrsquos11-digitresidencecensustractnumberbyusingtheCensusBureaursquosonlinetooltoconvertphysicaladdressestocensustractnumbers

bull HomelessParticipantsmaydesignateafixedlocationastheirresidencesuchasahomelessshelterorotherlocationwherethehomelessParticipantmayspendtimeorreturntoforsleep

bull TheCensusBureaudevelopedanonlinetoolforconvertingphysicaladdressestocensustractnumbersItislocatedatthewebaddresslistedatthetopoftheslide

bull Letrsquosgetstartedwiththestepstocollectthisdataelementbull Step1istoaccesstheCensusBureaursquostooltoconvertaddressestocensustractnumbersat

thewebaddressprovidedbull TheslidepresentsthescreenyouwillseewhenyouaccesstheCensusBureaursquostool

Page46ResidenceCensusTract(2)

bull Instep2youwillselectldquogeographiesrdquoontheleftsideofthescreenbull Onthisslideldquogeographiesrdquoselectionisshowninagreenboxbull Adropdownmenuwillappearwhichyouwillseeonthenextslide

Page47ResidenceCensusTract(3)

bull WithinthedropdownboxldquoSelectGeographiesrdquoclickonAddresstabandentertheParticipantrsquosaddress

Page48ResidenceCensusTract(4)

bull AtableofldquoGeographyResultsrsquofortheenteredaddresswillappearbull NextlocatethesecondcolumntitledldquoGeographyTyperdquoandtherowwithldquoCensus

Tractrdquobull Clicktheiconwiththeletterldquoirdquointhefar-rightcolumntitledldquoAboutrdquo

DU203NP-15-D-03049115500498 Page18of20

bull AsyoucanseeontheslidetheappropriaterowisshowninagreenboxAgreenarrowpointstotheletterldquoirdquo

bull Clickontheletterldquoirdquointhisrow

Page49ResidenceCensusTract(5)

bull ThisisthefinalstepinourillustrativeexampleAsIrsquomsureyoucanseethereisalotofinformationonthispageYourdutiesaresimplesodonrsquotletthisoverwhelmyou

bull InthepopupwindowlocatethecolumnwiththemostrecentyearandtherowtitledldquoCoderdquo

bull SeethenumberwherethecolumnforthemostrecentyearandtherowtitledldquoCoderdquointersectThenumbercontainsldquoUSrdquowithinit

bull TheResidenceCensusTractnumberistheeleven(11)digitnumberthatappearsafterUSTheResidenceCensusTractnumberis12031015924

bull Onthisslidethenumberisindicatedbyagreenbox

Page50ResidenceCensusTract

bull ResponseoptionsforResidenceCensusTractincludeentering1 TheCensusTractNumber2 NAOR3 Informationnotcollected

Page51ResidenceCensusTract

bull Asshowninourillustrativeexamplethecorrectresponseoptionwouldbetoenterthenumber1231015924

bull ItisimportanttorememberthatthenumbersfollowingldquoUSrdquowillbeconsideredyourResidenceCensusTractNumber

Page52OpportunityAreaCensusTract

bull LetrsquostalkalittleabouttheOpportunityAreaCensusTractbull ThereasonforthisdataelementistoidentifyaParticipantwholivesinanOpportunity

AreainthecommunityrsquosRegionalFairHousingEquityAssessment(FHEA)bull SelectedcommunitieshavecompletedaRegionalFairHousingEquityAssessmentofa

regionlookingacrossmultiplecomponentstogainafullpictureofregionalequityandaccesstoopportunity

bull AnOpportunityAreameetsallthefollowingcriteriao Segregatedareasandareasofincreasingdiversityandorracialethnic

integrationo Raciallyethnicallyconcentratedareasofpovertyo Accesstoexistingareasofhighopportunity

DU203NP-15-D-03049115500498 Page19of20

o Majorpublicinvestmentsando Fairhousingissuesservicesandactivities

bull AccordingtoHUDifyoudonrsquotknowifthecommunityinwhichtheParticipantresidescompletedaRegionalFairHousingEquityAssessmentorifthepropertyisinanOpportunityAreaCensusTractpleaseleavethisfieldasNA

Page53FairHousingandCivilRightsAssistanceServiceCode

bull AswebringthisvirtualconferencetoaclosethereisonefinalHousingDataElementtodiscuss

bull TheFairHousingandCivilRightsAssistanceServiceCodeidentifiesaParticipantwhoreceivedservicesconsistentwiththeFairHousingandServiceAct

bull Servicesaredesignedtopromoteo Integratedlivingpatternsando Communitiesthatarediversealongmultipledimensions

bull Servicesaredesignedtoavoido PatternswhereaParticipantisforcedtoliveinhighpovertyareaso Areassufferingfromalackofaccessibleservicesoro Areaswhichlackintegrationintermsofincomeracecolorreligionfamilial

statusnationaloriginordisabilitystatusbull Effortstopromoteintegratedlivingpatternsandcommunitiesthatarediversearea

goodwaytoendtodayrsquosdiscussionofdataelements

Page54Summary

bull ThisconcludesourDataElementsforHousingLetrsquosreviewsomekeycomponentsbeforewegettoourQampAsession

Page55Summary

bull HUDprovidedthefollowingupdateso InformationforBudget-BasedServiceCoordinatorsappliesto202o AnewresponseoptionofldquoInformationnotcollectedrdquoisaddedtoresponseoptions

thatincludeldquoNArdquoThisisappropriatetousewhentheservicecoordinatordoesnotreceiveinformationaboutadataelementfromaParticipant

bull NeedsAssessmentdocumentsrevealthepastandcurrentdetailsofaParticipantrsquosstrengthsandneedstomatchtheParticipanttoappropriatehousingandsupportiveservices

bull Apersonisconsideredhomelessifthepersonlacksafixedregularadequatenighttimeresidence

bull Permanenthousingincludeso Anotherpropertyo Differentunitwithinthesamepropertyando Alternativecarefacilities

DU203NP-15-D-03049115500498 Page20of20

bull Fairhousingandcivilrightsassistancepromoteso Communitieswithdiversityalongmultipledimensionso Integratedlivingpatterns

bull CollectingandreportingdataallowsidentificationofthenumberofindividualsyouservetheneedforservicesandservicesdeliveredItcommunicatesthehardworkyoudoProvidingthisdataallowsforadditionalinformationtosupporttheimportanceofandneedforfundingThiswillfurthersupportthegoodworkyoudo

Page56QuestionsandAnswers

bull WewelcomeyourquestionsandfeedbackContactHUDbye-mailataskgmohudgovtoo ProvidefeedbackregardingtheStandardsforSuccessframeworkmethodologyand

toolsando SubmitquestionsItishelpfultoidentifyyourGrantProgramwiththequestionas

clarifyinginformationbull MakesuretoIncludeStandardsforSuccessinthee-mailrsquossubjectline

ForthoseofyouparticipatinginagroupvirtualconferenceonAdobeConnectwewillrespondtoquestionssubmittedthroughtheQampAdialogueboxonAdobeConnect

IwillaskmyStrategyGencolleaguesBridgetBoothandSoulisLindsey-PangalostohelpwiththeanswerstoyourquestionsPleasesubmitallquestionsthroughtheQampAboxonthelowerrightcornerofyourscreen

• StrategyGen-SfS-VC5-Housing-5-23-2017
• • HUD Standards for Success PilotData CollectionParticipant Housing Data Elements
  • Todayrsquos Presenter
  • Objectives of Session
  • At the end of this session you will
  • Slide Number 5
  • Participant Centered Data Elements
  • Previous Virtual Conference- Participant Health Data Elements
  • Slide Number 8
  • Participant Housing Data Elements ndash List
  • Participant Housing Data Elements ndash List (continued)
  • Needs Assessment Service Code
  • Needs Assessment Service Code
  • Needs Assessment Service Code
  • Meeting of Service Coordinators ndash John and Kathy
  • Hypothetical Example - Meet Ned ndash Program Participant
  • Homeless Status Code
  • Homeless Status Code
  • Homeless Status Code
  • Shelter Placement Service Code
  • Prior Night Residence Code
  • Housing Status Code
  • Years in Subsidized Housing Number
  • Hypothetical Example ndash Ned ndash Additional Details
  • Chronically Homeless Status Code
  • Ned ndash Chronically Homeless Status
  • Weeks Homeless Count
  • Weeks Homeless Count
  • Returning CitizenEx-Offender Code
  • Returning CitizenEx-Offender Code
  • Hard to House Code
  • Transportation Assistance Service Code
  • Independent Living Service Code
  • Independent Living Service Code
  • Independent Living Service Code
  • Intermediate Housing Status Code
  • Intermediate Housing Status Code
  • Intermediate Housing Status Code
  • Temporary Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Date
  • Pre-Housing Counseling and Post-Housing Counseling
  • Residence Census Tract
  • Residence Census Tract (1)
  • Residence Census Tract (2)
  • Residence Census Tract (3)
  • Residence Census Tract (4)
  • Residence Census Tract (5)
  • Residence Census Tract
  • Residence Census Tract
  • Opportunity Area Census Tract
  • Fair Housing and Civil Rights Assistance Service Code
  • Slide Number 54
  • Summary
  • Questions and Answers
  • • SfS-VC5-Housing Speakers Notes 5-23-2017

Opportunity Area Census Tract
Select
1 =		Yes
2 =		No
		NA Information not collected

Title		Opportunity Area Census Tract
Question		Does the Participant live in an opportunity area according to the communityrsquos FHEA
Focus Area		Housing
PRLI Fixed ID		35

Residence Census Tract
Enter
		4561 Salisbury Rd Jacksonville FL 33256

Title		Residence Census Tract
Question		What is the address where you live
Focus Area		Housing
PRLI Fixed ID		15

Residence Census Tract
Enter
		Census Tract Number
		NA Information not collected

Title		Residence Census Tract
Question		What is the address where you live
Focus Area		Housing
PRLI Fixed ID		15

DU203NP-15-D-03049115500498

Residence Census Tract (5)

49

Step 5 In the popup window locate the column with the current year and the row titled ldquoCoderdquo The Residence Census Tract number is the eleven (11) digit number that appears after US

DU203NP-15-D-03049115500498

Residence Census Tract

50

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

DU203NP-15-D-03049115500498

Residence Census Tract

51

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

1231015924

DU203NP-15-D-03049115500498

Opportunity Area Census Tract

52

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Ybull Select communities completed a

Regional Fair Housing Equity Assessment (FHEA) that identifies Opportunity Area Census tracts based ono Segregated areas and areas of

increasing diversity andor racialethnic integration

o Raciallyethnically concentrated areas of poverty

o Access to existing areas of high opportunity

o Major public investments ando Fair housing issues services

and activities

DU203NP-15-D-03049115500498

Fair Housing and Civil Rights Assistance Service Code

bull Communities with diversity along multiple dimensions

bull Integrated living patterns

Areas ofbull High povertybull Lacking accessible servicesbull Not integrated in terms of income

race color religion familial status national origin or disability status

53

Promote

Avoid

Applies to GrantsB-b SC Y JRAP NFSS N LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ N ROSS N

DU203NP-15-D-0304911550049854

Summary

DU203NP-15-D-03049115500498

Summarybull HUD provided the following updates

bull Information for Budget-based Service Coordinators applies to 202bull A new response option of ldquoInformation not collectedrdquo is added to response options that include

ldquoNArdquo

bull Needs Assessment documents reveal the past and current details of a Participantrsquos strengths and needs to match the Participant to appropriate housing and supportive services

bull A person is considered homeless if the person lacks a fixed regular adequate night time residence The primary residence is

bull Public or private shelter used for temporary accommodationbull Institution providing temporary residence for those intended to be institutionalized orbull Other place not ordinarily used as a regular sleeping accommodation

bull Permanent Housing Placement Services describe assistance for a permanent or long-term transfer to another property a different unit within the same property or alternative care facilities

bull Fair housing and civil rights assistance promotesbull Communities with diversity along multiple dimensions andbull Integrated living patterns

55

DU203NP-15-D-03049115500498

Questions and Answers

Questions or Feedback Contact Information

56

Include bull Standards for Success in the e-mailrsquos subject linebull Name of Program in e-mail

HUD e-mail askgmohudgov

DU203NP-15-D-03049115500498 Page1of20

HUDStandardsforSuccessVirtualConference5ndashDataCollectionParticipantHousingDataElementsndashSpeakerrsquosComments

Page1CoverPage

bull WelcometoHUDrsquosStandardsforSuccessPilotProgramrsquosVirtualConferenceaddressingParticipantHousingDataElements

bull IfyouareparticipatinginascheduledvirtualconferenceIwanttoprovideafewTechnologyReminders1 AudioisthroughyourcomputernotthetelephoneconferencecallnumberMakesure

yourcomputersrsquospeakersarenotonmute2 Toincreasetheviewingsizeofthepresentationdocument

AtthetopofyourscreenthereisagrayoptionsbarClickontheboxofarrowsontherightsidetoincreasethesizeofthescreen

3 ThepresentationisavailablefordownloadfromtheAdobeAcrobatplatformSeethelowerleftsideofyourscreen

4 FeelfreetosubmitquestionsthroughoutthesessionusingtheQampAboxonthelowerrightcornerofyourscreenItishelpfultoincludethenameofyourGrantProgramwiththequestionasclarifyinginformationDoyouhaveaspecifictopicorneedthatyouwouldliketohearmoreinformationregardingWewelcomeyoursuggestionsandrequestsforadditionaltrainingtopicsYoucansubmitthatinformationviaquestionsalso

5 PleasecompletetheevaluationformofthissessionbeforeyouleavethevirtualconferenceThelinktotheevaluationcanbeaccessedattherightsideofyourscreenmiddleofthepage

Page2TodayrsquosPresenterPage

bull MynameisDrRobHaleyandIamtheCo-FounderandExecutiveVicePresidentofStrategyGenStrategyGenisan8(a)woman-ownedbusinessthatspecializesinqualityandperformanceimprovementStrategyGeniscontractingwithHousingandUrbanDevelopment(HUD)tofacilitatetheHUDStandardsforSuccessPilotProgram

bull WeareworkingwithThaddeusWincekwhoiswithHUDrsquosOfficeofStrategicPlanningandManagement

bull ThisvirtualconferenceispartofaseriesoftrainingsessionsregardingtheStandardsforSuccessframeworkandmethodology

bull Recordingsofpreviousvirtualconferencesareavailablethrougho LinksthatHUDe-mailedtoyouando OntheHUDPortalHUDindicatestheHUDportalshouldbecompletedinthenear

futurebull NowletrsquosmoveontotodayrsquosdiscussiontopicofParticipantHousingDataElements

DU203NP-15-D-03049115500498 Page2of20

Page3ObjectivesofSession

bull Therearetwoobjectivesforthissessiono OurfirstobjectiveistounderstandtheParticipantHousingDataElements

UnderstandingthesetopicswillfacilitateyourcollectingthedataforsubsequentsubmissiontoHUDLikethelastvirtualconferencepracticaldataintegrityandcollectiontipsareincludedaspartofthediscussion

o Asalwayswearegladtoansweryourquestions

Page4Attheendofthissessionyouwill

bull Attheendofthissessionyouwillo HaveHUDrsquosupdatedinformationregardingStandardsforSuccesso UnderstandParticipantHousingdataelementsincluding

sect Adeeperunderstandingofterminologyrelatedtohousingstatusandhousingoptionsand

sect Increasedknowledgeregardingcollectingdataonservicestoobtainhousingandself-sufficiency

Page5Background

bull Beforewebeginletrsquosquicklyrevisitmajorpointsfromtheprecedingvirtualconferencebull TherehavebeenfivevirtualconferencesdiscussingHUDrsquosStandardsforSuccessPilot

ProgramincludingThaddeusWincekrsquosKickoffconferenceo WeunderstandthattheexperiencelevelofGranteesandServiceCoordinators

variesasitrelatestocollectingandreportingdataThevirtualconferencesattempttoincludeinformationforthenovicetotheexperienced

bull Iwanttotakeafewmomentstoreviewsomeofthemajorpointsfromthepreviousvirtualconference

bull ReminderifyouwouldlikeamoredetailedreviewofanypreviousvirtualconferenceIencourageyoutoviewtherecordingofanyofthetrainingsessionspresentedtodate

Page6ParticipantCenteredDataElements

bull ToreviewtheStandardsforSuccessIndicatorsandrelatedDataElementsareorganizedinthefocusareaspicturedinthisgraphic

bull ThedataelementspertainingtoParticipantsrsquoHealthsituationsrepresentedinthecircleonthelowerleftwerecoveredinthelastvirtualconference

bull TodaywearefocusingontheHousingDataElementspicturedinthecircleonthebottomrightofthegraphic

Page7PreviousVirtualConferencendashParticipantHealthDataElements

bull HerearethekeypointsfromourpreviousdiscussionofParticipantHealthdataelementsbull NoPersonalIdentifiableInformationisreportedtoHUD

DU203NP-15-D-03049115500498 Page3of20

bull TheHealthCoverageCodeincludesidentifying(1)iftheParticipanthasinsuranceand(2)theorganizationthatprovidestheinsurance

bull DataelementsidentifyiftheParticipantbull Hasaprimarycareproviderbull Hadaroutinemedicalexambyahealthcareproviderandbull Receivedmedicalservicesandmentalhealthservices

bull SelectSubstanceAbuseServicesarealsoMentalHealthServicesExamplesincludementalhealthworkerstreatingsubstanceabuseandaParticipantreceivingservicesfromanalcoholordrugtreatmentfacility

bull TheActivitiesofDailyLiving(ADL)CodeandtheInstrumentalActivitiesofDailyLiving(IADL)CoderecordthenumberofactivitiestheParticipantcannotperformatthetimeofassessment

bull AlsoupdatedinformationthatwereceivedfromHUDbull FortheDisabilityStatusCodeServiceCoordinatorsreceivethatinformationfrom

thethirdpartywhodeterminedtheindividualisdisabledItisnotsomethingtoasktheParticipant

bull Bythewaytherearereferencematerialsthatareavailabletohelpyoubull DetailedinformationregardingallDataElementscanbefoundintheDataIntegrity

ReferenceManualThemanualprovidescomprehensiveinformationforunderstandingandcollectingallDataElements

bull Wealsoprovidereferencematerialssuchaso FactSheetso QuickReferenceso Shortcutso FrequentlyAskedQuestionsando Linkstopreviousrecordings

bull ThesereferenceswillalsobefoundontheHUDportalo HUDinformsusthattheportalisforthcomingandyouwillallbereceivinge-mails

whenitisavailableforuseTheHUDportalwillhaveallreferencematerialsforyourconvenience

bull InadditionHUDhase-mailedreferencematerialsandtheyareavailablefordownloadfromeachvirtualconferencewithliveQampA

Page8DataElementsndashParticipantHousingDataElements

bull NowontotodayrsquostopicThefocusareaParticipantHousingDataElementswillbeexploredinthissession

Page9HousingDataElementsndashList

bull Thereare21ParticipantHousingDataElementsbull ThesedataelementspertaintoindividualParticipants

DU203NP-15-D-03049115500498 Page4of20

Page10HousingDataElementsndashList(continued)

bull Wewilldescribeeachdataelementindetailandwillansweranyquestionsyouhavebull PleasefeelfreetoenteranyquestionsyoumayhaveintheQampAboxontheAdobe

ConnectscreenduringthepresentationWewilldiscussthequestionsandanswersattheconclusionofthispresentation

Page11NeedsAssessmentServiceCode

bull OurfirstdataelementfordiscussionaddressesoneofyourinitialactionswithaParticipanttheNeedsAssessmentServiceCode

bull ThisidentifiesaParticipantwhoreceivedadocumentedassessmentorIndividualServicesandTrainingPlan(ISTP)todetermineappropriatehousingandsupportiveservices

bull TheassessmentmustincludeadocumentidentifyingaParticipantrsquoshousingandsupportiveserviceneeds

bull TheassessmentrevealsthepastandcurrentdetailsoftheParticipantrsquosstrengthsandneedstomatchtheParticipanttoappropriatehousingandsupportiveservices

bull TheassessmentcanoccureitheratinitialscreeningorattimeofentrytoahousingprogramanddocumentedintheParticipantrsquoscaserecord

Page12NeedsAssessmentServiceCode

bull TheNeedsAssessmentServiceCodeprovidesagoodexampleforcommunicatingupdatedinformationfromHUDrsquosOfficeofStrategicManagement

bull HUDhasnewinformationregardingStandardsforSuccessanddataelementsbull TheinformationrelatedtoBudget-basedServiceCoordinatorsalsorelatesto202bull ThischangeisreflectedintheAppliestoGrantsbox202isnowincludedwithBudget-

based(B-b)ServiceCoordinatorsYouwillnolongerseereferencesto202bull AsareminderB-bServiceCoordinatorscollectandreportthesameDataElementsas

Multi-FamilyServiceCoordinators(MFSC)

Page13NeedsAssessmentServiceCode

bull AnotherchangeHUDisaddingtheresponseoptionofldquoInformationnotcollectedrdquotoanysetofresponseoptionsthatincludetheldquoNArdquoorldquoNotApplicablerdquooption

bull InsomeprogramsaServiceCoordinatormaynotreceiveinformationfromaParticipantaboutadataelementItisnotasituationwheretheindividualrefusedtoprovideananswerWhenaServiceCoordinatororaGranteedoesnotreceiveinformationfromaParticipantaboutadataelementtheappropriateresponseoptionisldquoInformationnotcollectedrdquo

bull ThisnewresponseoptionisincorporatedintotheInFormtoolthatHUDwillbedeliveringinthefutureAASCOnlinemadethischangeintheirsystemaswell

DU203NP-15-D-03049115500498 Page5of20

bull TheresponseoptionboxshowsusthatresponseoptionsnowincludeldquoInformationnotcollectedrdquoatthebottomoftheresponseoptionsbox

bull Itisimportanttocollectdatatoquantifyo Needsforserviceso Thenumberofindividualsservedando Servicesdelivered

bull Itisameanstocommunicateyourworkbull TheaggregatedinformationprovidesadditionalsupportforrequestsforfundingThis

willfurthersupportthegoodworkyoudo

Page14HypotheticalExamplendashJohnandKathyndashServiceCoordinatorMeeting

bull IfyouparticipatedinourlastvirtualconferenceyouwereintroducedtoServiceCoordinatorsnamedJohnandKathyJohnisnewtohisroleasaServiceCoordinatorKathyhas7yearsrsquoexperienceandishelpingJohnlearnhisnewroleJohnandKathyarebacktodaytohelpillustratehowtocollectthedataelementsrelatedtohousing

bull TheconversationsbetweenJohnandKathyareusedtoillustratedataelementsStandardsforSuccessisnotrecommendingyouchangethewayyouconductyourworkWeunderstandthatyourelyoninformationvolunteeredbytheParticipantsinyourprogramandmaynotbeaskingquestionsdirectlyoftheParticipants

Page15HypotheticalExample-MeetNed

bull FortodayrsquosdiscussionwewillbeusingourfriendNedasahypotheticalexampletohelpexplaindataelements

bull LetrsquoslisteninonKathyandJohnrsquosdiscussionaboutinformationthatNedvolunteeredtoJohnregardinghishistorypriortoenrollinginthehousingprogram

_________________________________________________________________________________

bull KathyHelloJohnHowarethingsgoingbull JohnPrettywellIamsobusyThedaysgobyveryquicklybull KathyThelasttimewetalkedyouweregettingmoreacquaintedwithcollectingdata

abouttheParticipantsHowisthatcomingalongbull JohnIamgettingmoreandmorefamiliarwiththedataelementstheirdefinitionsand

guidelinesforcollectingIstillhaveafewquestionsDoyouhavetimetoanswerthembull KathySurebull JohnIrsquollstartwithaParticipantwhoIamworkingwithanddevelopedwhatIbelieveisa

goodrelationshipwithhimIrsquollcallhimNedNedtoldmeheis28yearsoldandlivesinWashingtonDCHesaidhedidnrsquothaveahomepriortojoiningtheprogramHeusuallysleptinthestreetsorataoneofthelocalhomelesssheltersHevolunteeredthathedidnothaveacriminalrecordjustdidnrsquothavemuchgoodluckaftergettingoutoftheArmy

DU203NP-15-D-03049115500498 Page6of20

bull KathyJohndidNedsayhowlonghehadbeenlivingonthestreetsorwhatfactorscontributedtohissituation

bull JohnNedjustsaidhehadnothadthebestluckHetoldmehewasonthestreetsandinsheltersfor10monthsoutofthelastyear

bull KathyJohndoyouknowifNedisdiagnosedasdisabledbull JohnNoathirdpartytoldmehehasnodisabilityNedsayshejusthasbadluck

_________________________________________________________________________________

bull ThisisagreatwaytostartoffourdiscussionNedvolunteeredsomevaluableinformationtoJohnthatwewillbeabletousetohelpunderstandsomeofthedataelements

Page16HomelessStatusCode

bull ThenexttwodataelementsIwilldiscussprovideadefinitionoftermsthatyouwillseeinafewresponseoptionsrelatedtohousing

bull ThedataelementHomelessStatusCodeprovidesadefinitionofldquohomelessrdquoo TheHomelessStatusCodeidentifiesaParticipantwholacksafixedregular

adequatenighttimeresidenceo AParticipantisconsideredhomelessiftheirprimarynighttimeresidenceis

sect Apublicorprivateshelteroperatedfortemporaryaccommodationsect Aninstitutionprovidingtemporaryresidenceforindividualsintendedto

beinstitutionalizedorsect Otherplacenotordinarilyusedasaregularsleepingaccommodation

o AParticipantunderage18isconsideredhomelessiftheylefthomewithoutthepermissionoftheirfamily(runawayyouth)

o AParticipantisnotconsideredhomelessiftheParticipantissect Sleepinginatemporaryresidencewhileawayfromhomesect Imprisonedorsect DetainedunderanActofCongressorStatelaw

bull LetrsquoscheckontheinformationprovidedbyNedregardinghislivingsituationtodetermineifheishomeless

Page17HomelessStatusCode

bull AsyoucanseethereareafewresponseoptionsfortheHomelessStatusCode

Page18HomelessStatusCode

bull RegardingNedhestatedhehasbeenonthestreetsorinhomelesssheltersfor10monthsofthelastyear

bull Nedisinfacthomeless

DU203NP-15-D-03049115500498 Page7of20

Page19ShelterPlacementServiceCode

bull AnotherdataelementthatprovidesdefinitionalinformationisShelterPlacementServiceCodeItprovidesthedefinitionofanemergencyshelter

bull Letrsquoslookatourgraphicforanexplanationofthisbull Asyoucanseeanemergencyshelterisanyfacilitywhichtheprimarypurposeisto

provideatemporaryshelterforthehomelessanddoesnotrequireoccupantstosignleasesoroccupancyagreements

bull Emergencysheltersincludehousingandsupportservicesforthehomelessbull Ashelterprovidessupportsupervisionandasafeplacetoliveinstructuressuchas

o Agrouphomeo Clustersofapartmentsoro Anetworkofhomesthatintegratehousingandservicesforlow-income

individualsandfamilies

Page20PriorNightResidenceCode

bull LetrsquosdiscussthePriorNightResidenceCodewhichismeanttoidentifythetypeoflocationwhereahomelessParticipantsleptthenightbeforereceivinggrant-fundedservices

bull IfaParticipantsleptinaninstitutionforlessthan30daysimmediatelypriortoreceivinggrant-fundedservicesthenrespondwiththelocationwhereParticipantsleptpriortobeinginstitutionalized

bull AsyouseeonthisslidethelistofresponseoptionsislengthyThereare18ofthemsoIwillnotreadofftheentirelist

bull Iwanttoexpandontwoofourresponseoptionsforfurtherclarificationo Option14orsafehavensareprogramsorshelterswhereapersonresidesfora

longerperiodoftimeForexampleanindividualmaybeinasafehavenforpregnantwomensothepersonmaybetherefor6monthsThisdiffersfromanemergencyshelter(option1)whereanindividualmaystayforafewdays

o Option18ortransitionalhousingforhomelesspersons(includinghomelessyouth)referstohousingwithpaidrentandmandatoryparticipationinservicesForinstanceasaconditionofreceivingpaidrenttheindividualmustreceiveemploymenttrainingcounselingetcThegoalwithtransitionalhousingprogramsistohelpgetthepersonintoindependentliving

bull YoucanalsofindthislistintheDataIntegrityReferenceManualonPage118bull AsareminderdetailedinformationregardingallDataElementsisintheDataIntegrity

ReferenceManualThemanualprovidescomprehensiveinformationforunderstandingandcollectingallDataElements

DU203NP-15-D-03049115500498 Page8of20

Page21HousingStatusCode

bull NextisHousingStatusCodeThisidentifiesaParticipantrsquoscurrenttypeofhousingandifapplicablehowthehousingispaidfor

bull Iwanttotouchonafewofresponseoptionsbull Option1IdentifiesasaPublicHousingResidentYouprobablyknowpublichousingwas

establishedtoprovidedecentandsaferentalhousingforeligiblelow-incomefamiliestheelderlyandpersonswithdisabilitiesHUDadministersFederalaidtolocalhousingagenciesthatmanagethehousingforlow-incomeresidentsatrentstheycanafford

bull Option2TenantBasedRentalVoucherisahousingvoucherthatisissuedtoanindividualorfamilymostoftenbyahousingauthorityforrentinghousingofaParticipantrsquoschoiceThevouchermustbeacceptedbytheowneroftherentalpropertyTherentalpropertycanbeahouseapartmenttrailermulti-familyunitetc

bull Option3AProjectBasedRentalVoucherisasubsidizedrentalunitTheldquoprojectrdquoorpropertydetermineseligibilityandsubsidyunderHUDguidelines

bull AsyoucanseeresponseoptionsvaryfromldquoIdentifiesasapublichousingresidentrdquoallthewaytoldquoOwnsahomerdquotoldquoHomelessrdquo

Page22YearsinSubsidizedHousingNumber

bull AswecontinueournextdataelementisYearsinSubsidizedHousingNumbero ThiselementidentifiesthenumberofyearsaParticipantlivedinpublicor

privatesubsidizedhousingo IfaParticipanthasbeeninsubsidizedhousingfordurationslessthan365days(a

completeyear)totalthenumberofthesedaysandthenroundthenumbero Rememberwhenrecordingthisdatayoumustcounteachepisodeevenifit

wasnotinconsecutiveyearsandroundtothenearestwholeyear

Page23HypotheticalExamplendashNedndashAdditionalDetails

bull WecantakethisopportunitytolisteninonadiscussionbetweenJohnandKathyregardingsomeadditionaldetailsrelatedtothehypotheticalParticipantNed

_________________________________________________________________________________

bull KathyJohnyoutoldmeafewthingsaboutNedDidNedtalkaboutanyadditionaldetailsthatwillhelpyouunderstandhissituation

bull JohnHedoestalkquitealotWhatotherinformationwereyouthinkingofbull KathyFirstoffdidNedgiveyouotherdetailsaboutspecificepisodesofhomelessnessI

usethewordldquoepisoderdquotorefertoaperiodwhenanindividualdidnothaveafixedregularnight-timeresidenceThestreetsorahomelessshelterareexamples

bull JohnYesNedsaidheexperienced4episodesofhomelessnessinthelast36monthsThisincludedlivingplace-to-placeinlocationssuchasthestreetsandhomelesssheltersSo

DU203NP-15-D-03049115500498 Page9of20

theywouldbeconsideredasepisodesInthepreviousyearNedwasonthestreetsfor10monthsbeforebeingadmittedtothehospitalforthelast35days

bull KathyOkaythatishelpfulYousayNedhasbeenhomeless4timesinthepast36monthsPriortothelastyearhowlongwereeachofthoseepisodes

bull JohnLetrsquosseepriortothelastyearwhichwehavealreadydiscussedNedrsquosfirstexperiencewasquiteshortlastingabout5daysAfterthatNedhadtwomoreepisodesOneofthoselasted20daystheotherwas14daysThatledtohismorerecentepisodeof10months

_________________________________________________________________________________

bull AsyoucanseefromKathyandJohnrsquosdiscussionthesearesomekeyfactorsthatwillbeabletousetodetermineNedrsquoshomelessstatusYouwillunderstandthismorewiththenextdataelement

Page24ChronicallyHomelessStatusCode

bull SoafterthediscussionofadditionaldetailsforNedwewilllookattheChronicallyHomelessStatusCode

bull ThechartonthisslidesummarizestherequirementstobeconsideredchronicallyhomelessTheseinclude

1Ishomeless

2Anindividualisanunaccompaniedhomeless

3Hasadisablingcondition

4aIscontinuouslyhomelessforayearormoreOR

4bHadatleastfourepisodesofhomelessnessinthepast3yearseachlastingaminimumof15daysandfinally

5Meetstheconditionsforbeingchronicallyhomelessbeforeresidinginaninstitutionalfacilitysuchasjailsubstanceabuseormentalhealthtreatmentfacilityhospitalorsimilarfacilityforfewerthanninety(90)days

bull JustareminderthisinformationisavailablewithintheChronicallyHomelessFactSheetareferencematerialthatweprovidetoyou

Page25NedndashChronicallyHomelessStatusCode

bull LetrsquosapplythistoNedrsquossituation

DU203NP-15-D-03049115500498 Page10of20

o FirsthomelessmeaningNedlacksafixedregularadequatenighttimeresidencebecausehelivedinareasnotdeemedtobesuitablesleepingplacesforhumanhabitationsuchasthestreetsandahomelessshelterNeddoesmeetthisrequirement

o NextunaccompaniedhomelessNedisahomelessindividualwhoisalonewhilehomeless

o NextadisablingconditionNeddoesnotsufferfromasubstanceabusedisorderseriousmentalillnessdevelopmentaldisabilityPTSDcognitiveimpairmentsresultingfrombraininjuryorchronicphysicalillnessordisability

o Thedurationofhomelessnessmustbecontinuousforayearormoreorfourepisodesofhomelessnessinthepast3yearseachlastingaminimumof15daysFromouradditionaldetailsNedinformedJohnthathehasexperienced4episodesofhomelessnessinthepast3yearsbutoneepisodeonlylasted14days

o FinallydoesNedmeettheconditionsforbeingchronicallyhomelessbeforebeinginstitutionalizedforfewerthan90daysAswecandetermineNeddoesnotmeettherequirementsforbeingchronicallyhomelessbeforebeinghospitalizedforfewerthan90daysHedoesnotmeetalltherequirementsonourchronicallyhomelesschart

bull Theconclusiono IsNedchronicallyhomelesso NoNedisnotchronicallyhomeless

Page26WeeksHomelessCount

bull NextwehaveourWeeksHomelessCountTheappropriatequestionthatwouldpertaintothisdataelementisldquoHowmanyweekshastheParticipantbeenhomelessinthepast12monthsrdquo

bull IfaParticipanthashomelessepisodesfordurationslessthan7days(acompleteweek)totalthenumberofthesedaysandthenroundtothenearestwholeweek

bull Usewholenumbersbull Nowrememberthisisoutofa12-monthperiodItisveryimportanttoreportonlyonthat

timeframe

Page27WeeksHomelessCount

bull NedrsquoshistorygivesagreatexampleofhowtocalculatetheWeeksHomelessCountdataelement

bull AsyoucanseeonthisslidetheformulafortheWeeksHomelessCountwillbethenumberofmonthsmultipliedby433whichistheaveragenumberofweeksinamonthThiscalculationwillgiveyouthenumberofhowmanyweekstheParticipantwashomelesspriortobeinghospitalizedNedtoldushewasonthestreetsandinsheltersfor10monthspriortobeinghospitalized10monthsmultipliedby433weeksequals4333weeks

DU203NP-15-D-03049115500498 Page11of20

bull Nextwemusttakethe35daysthatNedwasadmittedintothehospitalanddeterminehowmanyweeksthisrepresentsTodothiswetakethe35daysanddivideby7daysperweektodeterminethatNedwasinthehospitalfor5weeks

bull Finallyweaddthe5weekstoourpre-existing4333weekstoobtainatotalof4833weekshomelessRounding4833toawholenumbergivesusatotalof48weeks

Page28ReturningCitizenEx-OffenderCode

bull ForthenexthousingdataelementwewilldiscusstheReturningCitizenEx-OffenderCodebull TheReturningCitizenEx-OffenderCodeidentifiesaParticipantrsquosstatuswiththecriminal

justicesystemor(CJS)bull ItidentifiesaParticipantwhohasactivecriminalrecordsorwaschargedwith

committingacrimeinthepriortwelve(12)monthsbull Itincludesindividualschargedwithacrimethroughthestagesofthecriminaljustice

systemtothetimeanindividualisreleasedfromprobationbull ThereisnoneedtoincludeaParticipantwhohasneverbeenchargedwithcommittinga

crimebull Notetheresponseoptionsforthisdataelementincludeatimeelementoftheprevious

12monthsbull KathyandJohnhaveagreatexamplewecanusetodeterminehowbesttorespondto

thisdataelement

______________________________________________________________________________

bull KathyJohnitisimportantforustohaveabriefdiscussionregardingNedrsquosexperienceswiththeCriminalJusticeSystem(CJS)ItwillhelpusanswerthedataelementReturningCitizenEx-OffenderCodeDidhevolunteeranyofthisinformationtoyou

bull JohnYeshedidNedwasveryopenaboutdiscussinganymattersregardingtheCriminalJusticeSystemLikeIsaidbeforeheisaUSArmyveteranwhoprideshimselfondoingtherightthing

bull KathyThatrsquosgreattohearDoesNedhaveanactivecriminalrecordorwashechargedwithcommittingacrimeintheprior12months

bull JohnNoKathyNeddoesnrsquothaveacriminalrecordandhasneverbeencommittedofacrimeHeprideshimselfonfollowingthelawsthathavebeenputinplaceHecontinuedtoemphasizeheenrolledintheArmytoprotectthislandandthelawsweallliveby

______________________________________________________________________________

Page29ReturningCitizenEx-OffenderCode

bull ThepreviousconversationshowsusthatJohnwouldbechoosingOption3theindividualisnotcurrentlysubjecttoanyphaseoftheCJSandhasnotbeenintheprevious12months

DU203NP-15-D-03049115500498 Page12of20

Page30HardtoHouseCode

bull HardtoHouseCodeismeanttoidentifyaParticipantwhoishardtohouseduetothehighriskoflosingtheirhousingandanyfactorcontributingtobeingahighrisktohouse

bull Afewofourresponseoptionsforthisdataelementincludeo Headofhouseholdhaslivedinpublichousingformorethan10yearso Headofhouseholddoesnothaveahigh-schooldiplomaorGEDando Theheadofhouseholdisasingleelderlyadultwhoistheprimarycaregiverfor

oneormorechildren

Page31TransportationAssistanceServiceCode

bull TransportationAssistanceServiceCodeisaprettyinterestinghousingdataelementbull ThisincludesidentifyingaParticipantwhoreceivedtransportationservicesbull Asyoucanseefromourgraphictransportationservicesinclude

o Passesortokensforpublictransportationo Ridesinserviceprovidersrsquovehicleso Carpoolsarrangedbyserviceprovidersando Assistancewithrepairstopersonalvehicles

Page32IndependentLivingServiceCode

bull IndependentLivingServiceCodeisthenextdataelementonourlistItappliestoParticipantswhoaredisabledorelderly

bull Forthisdataelementelderlyisanindividualage62andolderFrailisdescribedasneedingassistancewith3ormoreActivitiesofDailyLiving(ADLs)

bull WediscussedActivitiesofDailyLivinginourlastvirtualconferenceYoucanalsofindthedefinitionofActivitiesofDailyLivingintheDataIntegrityReferenceManualonpage90

bull WhenfrailelderlyisreferencedintheIndependentLivingServiceCodeitpertainstoelderlyresidentsage62orolderwith3ormoreADLs

bull ThisdataelementinvolvesidentifyingdisabledorfrailelderlyParticipantswhoo 1Receivedassistanceobtaininghousingoro 2Receivedservicesthatenablethemtoremainintheirhome

bull ServicesthatenableadisabledorfrailelderlyParticipanttoremaininthehomeincludeo Cleaningthehomeorlaundryo Cookingo Payingbillso Organizingpersonalrecordsando Utilitycompanyissues

bull ServicesthatenableadisabledorfrailelderlyParticipanttoremaininthehomealsoincludereferralstoservicesorsupportstoassisttheParticipantswith

o Keepingo Managingand

DU203NP-15-D-03049115500498 Page13of20

o Maintainingallaspectsoftheirhomeotherthanhomemakingbull WeunderstandthatmostofyouServiceCoordinatorsarenotinvolvedinhomemaking

Justforsomeclarificationhomemakingincludeso Beautifyingthehomeo Homedecoratingo Organizingthehomeo Gardeningo Holidaydecorationso Craftso Messageforumsando Recipedatabases

Page33IndependentLivingServiceCode

bull ThehypotheticalexamplebetweenJohnandKathyregardingNedprovidesinformationforcollectingthisdataelement

Page34IndependentLivingServiceCode

bull JohntoldusNedis28yearsoldandisnotdisabledSinceNedisnotdisabledorelderlytheappropriateresponseoptionisldquoNArdquonotapplicable

bull RememberwhenaServiceCoordinatororaGranteedoesnotreceiveinformationfromaParticipantaboutadataelementtheappropriateresponseoptionisldquoldquoInformationnotcollectedrdquoThisisanalternativeoptionforwheninformationregardingadataelementwasnotreceived

Page35IntermediateHousingStatusCode

bull ThemainquestionforIntermediateHousingStatusCodeisldquoDidaParticipantretainParticipantrsquoshousingandwhatmethoddidtheParticipantutilizerdquo

bull ThisinvolvesidentifyingaParticipantrsquosmethodforretaininghousingbull ThemethodsfocusonapproachestomeetrentormortgageresponsibilitiesThis

includeso Avoidedevictionfromrentalpropertyo ObtainedaHomeEquityConversionMortgage(HECM)

sect YoumaybewonderingwhatthisisAHomeEquityConversionMortgageissomethingthatwascreatedbyTheFederalHousingAdministration(FHA)Knownbysomeasareversemortgageitallowsmortgageinsuranceborrowerswhomeettheagerequirementof62totransfertheequityoftheirhomeintomonthlypaymentstothemortgageinsuranceborrower

o Anothermethodthatmaybeusedforthisdataelementispreventingorresolvingamortgagedefault

DU203NP-15-D-03049115500498 Page14of20

Page36IntermediateHousingStatusCode

bull LetrsquosseewhatinformationKathyandJohncansharewithusregardingthisdataelement

bull WemoveintoafuturetimewhenthenextsetsofdiscussionsfocusonservicesNedreceivedasaprogramParticipant

______________________________________________________________________________

bull JohnHeyKathyIwantedtogiveyousomeupdatesthatNedreportedtomebull KathyThatsoundsgreatJohnIrsquomgladthatNedcontinuestovolunteerupdatestoyoubull JohnIhadafewquestionsrelatedtotheinformationhegavemeThingshavebeen

complicatedwithNedsincewelastmetbull KathyHowsobull JohnWellthingsstartedlookingupforhimforawhileHehadfinallygottenoffthe

streetsobtainedapart-timejobandwaslivinginasmallrentalpropertyinDCShortlyafterhewashavingtroublepayingtherentinfullandthelandlordwasthreateningtoevicthimNeddoesnrsquotreceivealargeamountofpaywithhispart-timejobsoitwasdifficultforhimtomanagethefullmonthrsquosrentupfront

bull KathySowhathappenedbull JohnLuckilyhecouldsitdownwithhissupervisoratworkandreceivemorehours

Nedwasextremelyexcitedtotellmetheyallowhimtoworkovertimesomeweeksbull KathyThatrsquosgreatsohewasnrsquotevictedfromtherentalpropertybull JohnNohewasnotevictedHewasabletohaveameetingwithhislandlordandnow

hersquosaheadofhisrentbyafullmonthbull KathyJohnthatrsquosgreatnewsforNedRegardingtheIntermediateHousingdata

elementthecorrectresponsehereisoption1avoidedeviction

______________________________________________________________________________

Page37IntermediateHousingStatusCode

bull ThatwasagreatexamplegivenbyKathyandJohnbull NedsecuredmorehoursathisjobresultinginincreasedpayThishelpedeasetheburden

ofhisrentexpenseandinturnheavoidedbeingevicted

Page38TemporaryHousingPlacementServiceCode

bull ThenextHousingDataElementisTemporaryHousingPlacementServiceCodebull ThisstartswithidentifyingaParticipantwhoreceivedtemporaryorshort-termtransfer

too Anotherpropertyo Adifferentunitwithinthepropertyoro Analternativecarefacility

DU203NP-15-D-03049115500498 Page15of20

bull Alternativecarefacilitiesarebestdescribedasassistedlivingfacilitiesbull ThisdataelementincludesinformationandassistanceprovidedtotheParticipantandor

familymembersregardingtemporaryhousingoptionsItalsoincludesassistancewithanindividualstransitionbacktotheirapartmentfromshort-termcarefacilityorhospital

Page39PermanentHousingPlacementServiceCode

bull SimilarbutnotthesamethenextHousingDataElementisPermanentHousingPlacementServiceCode

bull ThisstartswithidentifyingaParticipantwhoreceivedpermanentorlong-termhousingassistance

bull Servicesincludeprovidinginformationregardinglong-termhousingorassistanceforapermanentorlong-termtransferto

o Anotherpropertyo Adifferentunitwithinthepropertyoro Analternativecarefacility

Page40PermanentHousingPlacementServiceCode

bull OnceagainletrsquoscheckinwithJohnandKathyforsomemoredetailedinformationregardingthisdataelement

bull TheconversationweareabouttohearoccurredafewmonthsafterKathyandJohnrsquosdiscussionofIntermediateHousingStatusCode

______________________________________________________________________________

bull KathyJohnitrsquosgoodtobebackwithyouHowarethingsgoingbull JohnHeyKathythingsaregreatIfeellikeIrsquomgettingthehangofmydutiesasa

ServiceCoordinatorIwasabletomeetwithNedagainandhadagreatupdateforyouThankstothehelpoftheprogramhecouldmoveoutofthestudioapartmentHereceivedaraiseinsalaryathisjobwhichallowedhimtomoveintosomethingabitmorespaciousTheoldplacewasonlyastudioapartmentwithlittleroomtomaneuveraroundNeddidendupstayingatthesameapartmentcomplexbuthemovedintoa1bedroom1bathHehappilyvolunteeredthisinformationtomeatourlastmeeting

bull KathyThatrsquosgreattohearJohnIrsquomgladtheprogramassistedhiminupgradinghishousingsituation

bull JohnSoregardingthePermanentHousingPlacementServiceCodesincetheprogramhelpedNedmovewithinhiscomplexthecorrectresponsewouldhavetobereceivedservicesdirectlythroughthegrantcorrect

bull KathyThatrsquosrightJohnNedreceivedservicesdirectlyfromtheprogramwhichisoption1

______________________________________________________________________________

DU203NP-15-D-03049115500498 Page16of20

Page41PermanentHousingPlacementServiceCode

bull KathyandJohncontinuetouseNedrsquoshypotheticalsituationtoprovidegreatexamplesofthesedataelementsWecanseethecorrectresponseoptionhereisoption1receivedservicesdirectlythroughthegrant

Page42PermanentHousingPlacementDate

bull PermanentHousingPlacementDateisastraightforwarddataelementbull ThisincludesidentifyingthedateaParticipantwasplacedinadifferentunitwithinthe

propertyalong-termtransfertoanotherpropertyortoanalternativecarefacility

Page43Pre-HousingCounselingandPost-HousingCounseling

bull ContinuingwehavePre-HousingCounselingandPost-HousingCounselingServiceCodesbull Pre-HousingCounselingentailsidentifyingaParticipantwhoreceivedcounseling

servicespriortopurchasingorrentinghousingbull Thesecounselingservicesaddresstopicssuchas

o Identifyingmortgageassistanceoptionso Creatingabudgetthatsupportspayingforhousingando Explainingrequireddocuments

bull Excludedcounselingservicesareo Bank-sponsoredmortgageseminarsopentothepublico AbankguidingtheParticipantthroughthepurchasingprocessando Sweat-equityprogramsinwhichParticipantsusetheirownandvolunteerlabor

toconstructtheirhomesbull Asyoucanseethereareseveralcounselingservicesthatareavailabletobereceived

throughthegrantorfromgrant-facilitatedreferralbull Post-HousingcounselingincludesidentifyingaParticipantwhoreceivedcounselingor

servicesafterpurchasingorrentinghousingbull Post-housingcounselingservicesaddresstopicssuchas

o Meetingrentrequirementso Avoidingdefaultandforeclosureo Managingcreditissuesando Changingamortgage

Page44ResidenceCensusTract

bull ThenextdataelementisResidenceCensusTractbull CensusTractsaresmallrelativelypermanentstatisticalsubdivisionsofacountyor

equivalententityTheprimarypurposeofcensustractsistoprovideastablesetofgeographicunitsforthepresentationofstatisticaldata

bull Thedataelementidentifiesthe11-digitcensustractnumberforaParticipantsresidence

DU203NP-15-D-03049115500498 Page17of20

bull Youwillfindtheinformationforthisdataelementthroughanon-linetoollocatedontheCensusBureauswebsiteThewebaddressforthetoolisonthisslideandatthetopofthenextslide

Page45ResidenceCensusTract(1)

bull ForthenextfewminutesIwanttospeakwithyouaboutResidenceCensusTractIwanttowalkyouthroughthestepsofthisdataelementAllthestepstocollectthisdataoriginatefromtheCensusBureaursquoswebsiteThereferencesyouareabouttoseearesummarizedfromourResidenceCensusTractFactSheet

bull JustareminderifyouareattendingthisvirtualconferencewithliveQampAyoucandownloadtheFactSheetfromAdobeConnectItisinthelowerleftcornerofyourscreen

bull ThisdataelementidentifiesParticipantrsquos11-digitresidencecensustractnumberbyusingtheCensusBureaursquosonlinetooltoconvertphysicaladdressestocensustractnumbers

bull HomelessParticipantsmaydesignateafixedlocationastheirresidencesuchasahomelessshelterorotherlocationwherethehomelessParticipantmayspendtimeorreturntoforsleep

bull TheCensusBureaudevelopedanonlinetoolforconvertingphysicaladdressestocensustractnumbersItislocatedatthewebaddresslistedatthetopoftheslide

bull Letrsquosgetstartedwiththestepstocollectthisdataelementbull Step1istoaccesstheCensusBureaursquostooltoconvertaddressestocensustractnumbersat

thewebaddressprovidedbull TheslidepresentsthescreenyouwillseewhenyouaccesstheCensusBureaursquostool

Page46ResidenceCensusTract(2)

bull Instep2youwillselectldquogeographiesrdquoontheleftsideofthescreenbull Onthisslideldquogeographiesrdquoselectionisshowninagreenboxbull Adropdownmenuwillappearwhichyouwillseeonthenextslide

Page47ResidenceCensusTract(3)

bull WithinthedropdownboxldquoSelectGeographiesrdquoclickonAddresstabandentertheParticipantrsquosaddress

Page48ResidenceCensusTract(4)

bull AtableofldquoGeographyResultsrsquofortheenteredaddresswillappearbull NextlocatethesecondcolumntitledldquoGeographyTyperdquoandtherowwithldquoCensus

Tractrdquobull Clicktheiconwiththeletterldquoirdquointhefar-rightcolumntitledldquoAboutrdquo

DU203NP-15-D-03049115500498 Page18of20

bull AsyoucanseeontheslidetheappropriaterowisshowninagreenboxAgreenarrowpointstotheletterldquoirdquo

bull Clickontheletterldquoirdquointhisrow

Page49ResidenceCensusTract(5)

bull ThisisthefinalstepinourillustrativeexampleAsIrsquomsureyoucanseethereisalotofinformationonthispageYourdutiesaresimplesodonrsquotletthisoverwhelmyou

bull InthepopupwindowlocatethecolumnwiththemostrecentyearandtherowtitledldquoCoderdquo

bull SeethenumberwherethecolumnforthemostrecentyearandtherowtitledldquoCoderdquointersectThenumbercontainsldquoUSrdquowithinit

bull TheResidenceCensusTractnumberistheeleven(11)digitnumberthatappearsafterUSTheResidenceCensusTractnumberis12031015924

bull Onthisslidethenumberisindicatedbyagreenbox

Page50ResidenceCensusTract

bull ResponseoptionsforResidenceCensusTractincludeentering1 TheCensusTractNumber2 NAOR3 Informationnotcollected

Page51ResidenceCensusTract

bull Asshowninourillustrativeexamplethecorrectresponseoptionwouldbetoenterthenumber1231015924

bull ItisimportanttorememberthatthenumbersfollowingldquoUSrdquowillbeconsideredyourResidenceCensusTractNumber

Page52OpportunityAreaCensusTract

bull LetrsquostalkalittleabouttheOpportunityAreaCensusTractbull ThereasonforthisdataelementistoidentifyaParticipantwholivesinanOpportunity

AreainthecommunityrsquosRegionalFairHousingEquityAssessment(FHEA)bull SelectedcommunitieshavecompletedaRegionalFairHousingEquityAssessmentofa

regionlookingacrossmultiplecomponentstogainafullpictureofregionalequityandaccesstoopportunity

bull AnOpportunityAreameetsallthefollowingcriteriao Segregatedareasandareasofincreasingdiversityandorracialethnic

integrationo Raciallyethnicallyconcentratedareasofpovertyo Accesstoexistingareasofhighopportunity

DU203NP-15-D-03049115500498 Page19of20

o Majorpublicinvestmentsando Fairhousingissuesservicesandactivities

bull AccordingtoHUDifyoudonrsquotknowifthecommunityinwhichtheParticipantresidescompletedaRegionalFairHousingEquityAssessmentorifthepropertyisinanOpportunityAreaCensusTractpleaseleavethisfieldasNA

Page53FairHousingandCivilRightsAssistanceServiceCode

bull AswebringthisvirtualconferencetoaclosethereisonefinalHousingDataElementtodiscuss

bull TheFairHousingandCivilRightsAssistanceServiceCodeidentifiesaParticipantwhoreceivedservicesconsistentwiththeFairHousingandServiceAct

bull Servicesaredesignedtopromoteo Integratedlivingpatternsando Communitiesthatarediversealongmultipledimensions

bull Servicesaredesignedtoavoido PatternswhereaParticipantisforcedtoliveinhighpovertyareaso Areassufferingfromalackofaccessibleservicesoro Areaswhichlackintegrationintermsofincomeracecolorreligionfamilial

statusnationaloriginordisabilitystatusbull Effortstopromoteintegratedlivingpatternsandcommunitiesthatarediversearea

goodwaytoendtodayrsquosdiscussionofdataelements

Page54Summary

bull ThisconcludesourDataElementsforHousingLetrsquosreviewsomekeycomponentsbeforewegettoourQampAsession

Page55Summary

bull HUDprovidedthefollowingupdateso InformationforBudget-BasedServiceCoordinatorsappliesto202o AnewresponseoptionofldquoInformationnotcollectedrdquoisaddedtoresponseoptions

thatincludeldquoNArdquoThisisappropriatetousewhentheservicecoordinatordoesnotreceiveinformationaboutadataelementfromaParticipant

bull NeedsAssessmentdocumentsrevealthepastandcurrentdetailsofaParticipantrsquosstrengthsandneedstomatchtheParticipanttoappropriatehousingandsupportiveservices

bull Apersonisconsideredhomelessifthepersonlacksafixedregularadequatenighttimeresidence

bull Permanenthousingincludeso Anotherpropertyo Differentunitwithinthesamepropertyando Alternativecarefacilities

DU203NP-15-D-03049115500498 Page20of20

bull Fairhousingandcivilrightsassistancepromoteso Communitieswithdiversityalongmultipledimensionso Integratedlivingpatterns

bull CollectingandreportingdataallowsidentificationofthenumberofindividualsyouservetheneedforservicesandservicesdeliveredItcommunicatesthehardworkyoudoProvidingthisdataallowsforadditionalinformationtosupporttheimportanceofandneedforfundingThiswillfurthersupportthegoodworkyoudo

Page56QuestionsandAnswers

bull WewelcomeyourquestionsandfeedbackContactHUDbye-mailataskgmohudgovtoo ProvidefeedbackregardingtheStandardsforSuccessframeworkmethodologyand

toolsando SubmitquestionsItishelpfultoidentifyyourGrantProgramwiththequestionas

clarifyinginformationbull MakesuretoIncludeStandardsforSuccessinthee-mailrsquossubjectline

ForthoseofyouparticipatinginagroupvirtualconferenceonAdobeConnectwewillrespondtoquestionssubmittedthroughtheQampAdialogueboxonAdobeConnect

IwillaskmyStrategyGencolleaguesBridgetBoothandSoulisLindsey-PangalostohelpwiththeanswerstoyourquestionsPleasesubmitallquestionsthroughtheQampAboxonthelowerrightcornerofyourscreen

• StrategyGen-SfS-VC5-Housing-5-23-2017
• • HUD Standards for Success PilotData CollectionParticipant Housing Data Elements
  • Todayrsquos Presenter
  • Objectives of Session
  • At the end of this session you will
  • Slide Number 5
  • Participant Centered Data Elements
  • Previous Virtual Conference- Participant Health Data Elements
  • Slide Number 8
  • Participant Housing Data Elements ndash List
  • Participant Housing Data Elements ndash List (continued)
  • Needs Assessment Service Code
  • Needs Assessment Service Code
  • Needs Assessment Service Code
  • Meeting of Service Coordinators ndash John and Kathy
  • Hypothetical Example - Meet Ned ndash Program Participant
  • Homeless Status Code
  • Homeless Status Code
  • Homeless Status Code
  • Shelter Placement Service Code
  • Prior Night Residence Code
  • Housing Status Code
  • Years in Subsidized Housing Number
  • Hypothetical Example ndash Ned ndash Additional Details
  • Chronically Homeless Status Code
  • Ned ndash Chronically Homeless Status
  • Weeks Homeless Count
  • Weeks Homeless Count
  • Returning CitizenEx-Offender Code
  • Returning CitizenEx-Offender Code
  • Hard to House Code
  • Transportation Assistance Service Code
  • Independent Living Service Code
  • Independent Living Service Code
  • Independent Living Service Code
  • Intermediate Housing Status Code
  • Intermediate Housing Status Code
  • Intermediate Housing Status Code
  • Temporary Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Date
  • Pre-Housing Counseling and Post-Housing Counseling
  • Residence Census Tract
  • Residence Census Tract (1)
  • Residence Census Tract (2)
  • Residence Census Tract (3)
  • Residence Census Tract (4)
  • Residence Census Tract (5)
  • Residence Census Tract
  • Residence Census Tract
  • Opportunity Area Census Tract
  • Fair Housing and Civil Rights Assistance Service Code
  • Slide Number 54
  • Summary
  • Questions and Answers
  • • SfS-VC5-Housing Speakers Notes 5-23-2017

Opportunity Area Census Tract
Select
1 =		Yes
2 =		No
		NA Information not collected

Title		Opportunity Area Census Tract
Question		Does the Participant live in an opportunity area according to the communityrsquos FHEA
Focus Area		Housing
PRLI Fixed ID		35

Residence Census Tract
Enter
		4561 Salisbury Rd Jacksonville FL 33256

Title		Residence Census Tract
Question		What is the address where you live
Focus Area		Housing
PRLI Fixed ID		15

Residence Census Tract
Enter
		Census Tract Number
		NA Information not collected

Title		Residence Census Tract
Question		What is the address where you live
Focus Area		Housing
PRLI Fixed ID		15

DU203NP-15-D-03049115500498

Residence Census Tract

50

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

DU203NP-15-D-03049115500498

Residence Census Tract

51

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

1231015924

DU203NP-15-D-03049115500498

Opportunity Area Census Tract

52

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Ybull Select communities completed a

Regional Fair Housing Equity Assessment (FHEA) that identifies Opportunity Area Census tracts based ono Segregated areas and areas of

increasing diversity andor racialethnic integration

o Raciallyethnically concentrated areas of poverty

o Access to existing areas of high opportunity

o Major public investments ando Fair housing issues services

and activities

DU203NP-15-D-03049115500498

Fair Housing and Civil Rights Assistance Service Code

bull Communities with diversity along multiple dimensions

bull Integrated living patterns

Areas ofbull High povertybull Lacking accessible servicesbull Not integrated in terms of income

race color religion familial status national origin or disability status

53

Promote

Avoid

Applies to GrantsB-b SC Y JRAP NFSS N LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ N ROSS N

DU203NP-15-D-0304911550049854

Summary

DU203NP-15-D-03049115500498

Summarybull HUD provided the following updates

bull Information for Budget-based Service Coordinators applies to 202bull A new response option of ldquoInformation not collectedrdquo is added to response options that include

ldquoNArdquo

bull Needs Assessment documents reveal the past and current details of a Participantrsquos strengths and needs to match the Participant to appropriate housing and supportive services

bull A person is considered homeless if the person lacks a fixed regular adequate night time residence The primary residence is

bull Public or private shelter used for temporary accommodationbull Institution providing temporary residence for those intended to be institutionalized orbull Other place not ordinarily used as a regular sleeping accommodation

bull Permanent Housing Placement Services describe assistance for a permanent or long-term transfer to another property a different unit within the same property or alternative care facilities

bull Fair housing and civil rights assistance promotesbull Communities with diversity along multiple dimensions andbull Integrated living patterns

55

DU203NP-15-D-03049115500498

Questions and Answers

Questions or Feedback Contact Information

56

Include bull Standards for Success in the e-mailrsquos subject linebull Name of Program in e-mail

HUD e-mail askgmohudgov

DU203NP-15-D-03049115500498 Page1of20

HUDStandardsforSuccessVirtualConference5ndashDataCollectionParticipantHousingDataElementsndashSpeakerrsquosComments

Page1CoverPage

bull WelcometoHUDrsquosStandardsforSuccessPilotProgramrsquosVirtualConferenceaddressingParticipantHousingDataElements

bull IfyouareparticipatinginascheduledvirtualconferenceIwanttoprovideafewTechnologyReminders1 AudioisthroughyourcomputernotthetelephoneconferencecallnumberMakesure

yourcomputersrsquospeakersarenotonmute2 Toincreasetheviewingsizeofthepresentationdocument

AtthetopofyourscreenthereisagrayoptionsbarClickontheboxofarrowsontherightsidetoincreasethesizeofthescreen

3 ThepresentationisavailablefordownloadfromtheAdobeAcrobatplatformSeethelowerleftsideofyourscreen

4 FeelfreetosubmitquestionsthroughoutthesessionusingtheQampAboxonthelowerrightcornerofyourscreenItishelpfultoincludethenameofyourGrantProgramwiththequestionasclarifyinginformationDoyouhaveaspecifictopicorneedthatyouwouldliketohearmoreinformationregardingWewelcomeyoursuggestionsandrequestsforadditionaltrainingtopicsYoucansubmitthatinformationviaquestionsalso

5 PleasecompletetheevaluationformofthissessionbeforeyouleavethevirtualconferenceThelinktotheevaluationcanbeaccessedattherightsideofyourscreenmiddleofthepage

Page2TodayrsquosPresenterPage

bull MynameisDrRobHaleyandIamtheCo-FounderandExecutiveVicePresidentofStrategyGenStrategyGenisan8(a)woman-ownedbusinessthatspecializesinqualityandperformanceimprovementStrategyGeniscontractingwithHousingandUrbanDevelopment(HUD)tofacilitatetheHUDStandardsforSuccessPilotProgram

bull WeareworkingwithThaddeusWincekwhoiswithHUDrsquosOfficeofStrategicPlanningandManagement

bull ThisvirtualconferenceispartofaseriesoftrainingsessionsregardingtheStandardsforSuccessframeworkandmethodology

bull Recordingsofpreviousvirtualconferencesareavailablethrougho LinksthatHUDe-mailedtoyouando OntheHUDPortalHUDindicatestheHUDportalshouldbecompletedinthenear

futurebull NowletrsquosmoveontotodayrsquosdiscussiontopicofParticipantHousingDataElements

DU203NP-15-D-03049115500498 Page2of20

Page3ObjectivesofSession

bull Therearetwoobjectivesforthissessiono OurfirstobjectiveistounderstandtheParticipantHousingDataElements

UnderstandingthesetopicswillfacilitateyourcollectingthedataforsubsequentsubmissiontoHUDLikethelastvirtualconferencepracticaldataintegrityandcollectiontipsareincludedaspartofthediscussion

o Asalwayswearegladtoansweryourquestions

Page4Attheendofthissessionyouwill

bull Attheendofthissessionyouwillo HaveHUDrsquosupdatedinformationregardingStandardsforSuccesso UnderstandParticipantHousingdataelementsincluding

sect Adeeperunderstandingofterminologyrelatedtohousingstatusandhousingoptionsand

sect Increasedknowledgeregardingcollectingdataonservicestoobtainhousingandself-sufficiency

Page5Background

bull Beforewebeginletrsquosquicklyrevisitmajorpointsfromtheprecedingvirtualconferencebull TherehavebeenfivevirtualconferencesdiscussingHUDrsquosStandardsforSuccessPilot

ProgramincludingThaddeusWincekrsquosKickoffconferenceo WeunderstandthattheexperiencelevelofGranteesandServiceCoordinators

variesasitrelatestocollectingandreportingdataThevirtualconferencesattempttoincludeinformationforthenovicetotheexperienced

bull Iwanttotakeafewmomentstoreviewsomeofthemajorpointsfromthepreviousvirtualconference

bull ReminderifyouwouldlikeamoredetailedreviewofanypreviousvirtualconferenceIencourageyoutoviewtherecordingofanyofthetrainingsessionspresentedtodate

Page6ParticipantCenteredDataElements

bull ToreviewtheStandardsforSuccessIndicatorsandrelatedDataElementsareorganizedinthefocusareaspicturedinthisgraphic

bull ThedataelementspertainingtoParticipantsrsquoHealthsituationsrepresentedinthecircleonthelowerleftwerecoveredinthelastvirtualconference

bull TodaywearefocusingontheHousingDataElementspicturedinthecircleonthebottomrightofthegraphic

Page7PreviousVirtualConferencendashParticipantHealthDataElements

bull HerearethekeypointsfromourpreviousdiscussionofParticipantHealthdataelementsbull NoPersonalIdentifiableInformationisreportedtoHUD

DU203NP-15-D-03049115500498 Page3of20

bull TheHealthCoverageCodeincludesidentifying(1)iftheParticipanthasinsuranceand(2)theorganizationthatprovidestheinsurance

bull DataelementsidentifyiftheParticipantbull Hasaprimarycareproviderbull Hadaroutinemedicalexambyahealthcareproviderandbull Receivedmedicalservicesandmentalhealthservices

bull SelectSubstanceAbuseServicesarealsoMentalHealthServicesExamplesincludementalhealthworkerstreatingsubstanceabuseandaParticipantreceivingservicesfromanalcoholordrugtreatmentfacility

bull TheActivitiesofDailyLiving(ADL)CodeandtheInstrumentalActivitiesofDailyLiving(IADL)CoderecordthenumberofactivitiestheParticipantcannotperformatthetimeofassessment

bull AlsoupdatedinformationthatwereceivedfromHUDbull FortheDisabilityStatusCodeServiceCoordinatorsreceivethatinformationfrom

thethirdpartywhodeterminedtheindividualisdisabledItisnotsomethingtoasktheParticipant

bull Bythewaytherearereferencematerialsthatareavailabletohelpyoubull DetailedinformationregardingallDataElementscanbefoundintheDataIntegrity

ReferenceManualThemanualprovidescomprehensiveinformationforunderstandingandcollectingallDataElements

bull Wealsoprovidereferencematerialssuchaso FactSheetso QuickReferenceso Shortcutso FrequentlyAskedQuestionsando Linkstopreviousrecordings

bull ThesereferenceswillalsobefoundontheHUDportalo HUDinformsusthattheportalisforthcomingandyouwillallbereceivinge-mails

whenitisavailableforuseTheHUDportalwillhaveallreferencematerialsforyourconvenience

bull InadditionHUDhase-mailedreferencematerialsandtheyareavailablefordownloadfromeachvirtualconferencewithliveQampA

Page8DataElementsndashParticipantHousingDataElements

bull NowontotodayrsquostopicThefocusareaParticipantHousingDataElementswillbeexploredinthissession

Page9HousingDataElementsndashList

bull Thereare21ParticipantHousingDataElementsbull ThesedataelementspertaintoindividualParticipants

DU203NP-15-D-03049115500498 Page4of20

Page10HousingDataElementsndashList(continued)

bull Wewilldescribeeachdataelementindetailandwillansweranyquestionsyouhavebull PleasefeelfreetoenteranyquestionsyoumayhaveintheQampAboxontheAdobe

ConnectscreenduringthepresentationWewilldiscussthequestionsandanswersattheconclusionofthispresentation

Page11NeedsAssessmentServiceCode

bull OurfirstdataelementfordiscussionaddressesoneofyourinitialactionswithaParticipanttheNeedsAssessmentServiceCode

bull ThisidentifiesaParticipantwhoreceivedadocumentedassessmentorIndividualServicesandTrainingPlan(ISTP)todetermineappropriatehousingandsupportiveservices

bull TheassessmentmustincludeadocumentidentifyingaParticipantrsquoshousingandsupportiveserviceneeds

bull TheassessmentrevealsthepastandcurrentdetailsoftheParticipantrsquosstrengthsandneedstomatchtheParticipanttoappropriatehousingandsupportiveservices

bull TheassessmentcanoccureitheratinitialscreeningorattimeofentrytoahousingprogramanddocumentedintheParticipantrsquoscaserecord

Page12NeedsAssessmentServiceCode

bull TheNeedsAssessmentServiceCodeprovidesagoodexampleforcommunicatingupdatedinformationfromHUDrsquosOfficeofStrategicManagement

bull HUDhasnewinformationregardingStandardsforSuccessanddataelementsbull TheinformationrelatedtoBudget-basedServiceCoordinatorsalsorelatesto202bull ThischangeisreflectedintheAppliestoGrantsbox202isnowincludedwithBudget-

based(B-b)ServiceCoordinatorsYouwillnolongerseereferencesto202bull AsareminderB-bServiceCoordinatorscollectandreportthesameDataElementsas

Multi-FamilyServiceCoordinators(MFSC)

Page13NeedsAssessmentServiceCode

bull AnotherchangeHUDisaddingtheresponseoptionofldquoInformationnotcollectedrdquotoanysetofresponseoptionsthatincludetheldquoNArdquoorldquoNotApplicablerdquooption

bull InsomeprogramsaServiceCoordinatormaynotreceiveinformationfromaParticipantaboutadataelementItisnotasituationwheretheindividualrefusedtoprovideananswerWhenaServiceCoordinatororaGranteedoesnotreceiveinformationfromaParticipantaboutadataelementtheappropriateresponseoptionisldquoInformationnotcollectedrdquo

bull ThisnewresponseoptionisincorporatedintotheInFormtoolthatHUDwillbedeliveringinthefutureAASCOnlinemadethischangeintheirsystemaswell

DU203NP-15-D-03049115500498 Page5of20

bull TheresponseoptionboxshowsusthatresponseoptionsnowincludeldquoInformationnotcollectedrdquoatthebottomoftheresponseoptionsbox

bull Itisimportanttocollectdatatoquantifyo Needsforserviceso Thenumberofindividualsservedando Servicesdelivered

bull Itisameanstocommunicateyourworkbull TheaggregatedinformationprovidesadditionalsupportforrequestsforfundingThis

willfurthersupportthegoodworkyoudo

Page14HypotheticalExamplendashJohnandKathyndashServiceCoordinatorMeeting

bull IfyouparticipatedinourlastvirtualconferenceyouwereintroducedtoServiceCoordinatorsnamedJohnandKathyJohnisnewtohisroleasaServiceCoordinatorKathyhas7yearsrsquoexperienceandishelpingJohnlearnhisnewroleJohnandKathyarebacktodaytohelpillustratehowtocollectthedataelementsrelatedtohousing

bull TheconversationsbetweenJohnandKathyareusedtoillustratedataelementsStandardsforSuccessisnotrecommendingyouchangethewayyouconductyourworkWeunderstandthatyourelyoninformationvolunteeredbytheParticipantsinyourprogramandmaynotbeaskingquestionsdirectlyoftheParticipants

Page15HypotheticalExample-MeetNed

bull FortodayrsquosdiscussionwewillbeusingourfriendNedasahypotheticalexampletohelpexplaindataelements

bull LetrsquoslisteninonKathyandJohnrsquosdiscussionaboutinformationthatNedvolunteeredtoJohnregardinghishistorypriortoenrollinginthehousingprogram

_________________________________________________________________________________

bull KathyHelloJohnHowarethingsgoingbull JohnPrettywellIamsobusyThedaysgobyveryquicklybull KathyThelasttimewetalkedyouweregettingmoreacquaintedwithcollectingdata

abouttheParticipantsHowisthatcomingalongbull JohnIamgettingmoreandmorefamiliarwiththedataelementstheirdefinitionsand

guidelinesforcollectingIstillhaveafewquestionsDoyouhavetimetoanswerthembull KathySurebull JohnIrsquollstartwithaParticipantwhoIamworkingwithanddevelopedwhatIbelieveisa

goodrelationshipwithhimIrsquollcallhimNedNedtoldmeheis28yearsoldandlivesinWashingtonDCHesaidhedidnrsquothaveahomepriortojoiningtheprogramHeusuallysleptinthestreetsorataoneofthelocalhomelesssheltersHevolunteeredthathedidnothaveacriminalrecordjustdidnrsquothavemuchgoodluckaftergettingoutoftheArmy

DU203NP-15-D-03049115500498 Page6of20

bull KathyJohndidNedsayhowlonghehadbeenlivingonthestreetsorwhatfactorscontributedtohissituation

bull JohnNedjustsaidhehadnothadthebestluckHetoldmehewasonthestreetsandinsheltersfor10monthsoutofthelastyear

bull KathyJohndoyouknowifNedisdiagnosedasdisabledbull JohnNoathirdpartytoldmehehasnodisabilityNedsayshejusthasbadluck

_________________________________________________________________________________

bull ThisisagreatwaytostartoffourdiscussionNedvolunteeredsomevaluableinformationtoJohnthatwewillbeabletousetohelpunderstandsomeofthedataelements

Page16HomelessStatusCode

bull ThenexttwodataelementsIwilldiscussprovideadefinitionoftermsthatyouwillseeinafewresponseoptionsrelatedtohousing

bull ThedataelementHomelessStatusCodeprovidesadefinitionofldquohomelessrdquoo TheHomelessStatusCodeidentifiesaParticipantwholacksafixedregular

adequatenighttimeresidenceo AParticipantisconsideredhomelessiftheirprimarynighttimeresidenceis

sect Apublicorprivateshelteroperatedfortemporaryaccommodationsect Aninstitutionprovidingtemporaryresidenceforindividualsintendedto

beinstitutionalizedorsect Otherplacenotordinarilyusedasaregularsleepingaccommodation

o AParticipantunderage18isconsideredhomelessiftheylefthomewithoutthepermissionoftheirfamily(runawayyouth)

o AParticipantisnotconsideredhomelessiftheParticipantissect Sleepinginatemporaryresidencewhileawayfromhomesect Imprisonedorsect DetainedunderanActofCongressorStatelaw

bull LetrsquoscheckontheinformationprovidedbyNedregardinghislivingsituationtodetermineifheishomeless

Page17HomelessStatusCode

bull AsyoucanseethereareafewresponseoptionsfortheHomelessStatusCode

Page18HomelessStatusCode

bull RegardingNedhestatedhehasbeenonthestreetsorinhomelesssheltersfor10monthsofthelastyear

bull Nedisinfacthomeless

DU203NP-15-D-03049115500498 Page7of20

Page19ShelterPlacementServiceCode

bull AnotherdataelementthatprovidesdefinitionalinformationisShelterPlacementServiceCodeItprovidesthedefinitionofanemergencyshelter

bull Letrsquoslookatourgraphicforanexplanationofthisbull Asyoucanseeanemergencyshelterisanyfacilitywhichtheprimarypurposeisto

provideatemporaryshelterforthehomelessanddoesnotrequireoccupantstosignleasesoroccupancyagreements

bull Emergencysheltersincludehousingandsupportservicesforthehomelessbull Ashelterprovidessupportsupervisionandasafeplacetoliveinstructuressuchas

o Agrouphomeo Clustersofapartmentsoro Anetworkofhomesthatintegratehousingandservicesforlow-income

individualsandfamilies

Page20PriorNightResidenceCode

bull LetrsquosdiscussthePriorNightResidenceCodewhichismeanttoidentifythetypeoflocationwhereahomelessParticipantsleptthenightbeforereceivinggrant-fundedservices

bull IfaParticipantsleptinaninstitutionforlessthan30daysimmediatelypriortoreceivinggrant-fundedservicesthenrespondwiththelocationwhereParticipantsleptpriortobeinginstitutionalized

bull AsyouseeonthisslidethelistofresponseoptionsislengthyThereare18ofthemsoIwillnotreadofftheentirelist

bull Iwanttoexpandontwoofourresponseoptionsforfurtherclarificationo Option14orsafehavensareprogramsorshelterswhereapersonresidesfora

longerperiodoftimeForexampleanindividualmaybeinasafehavenforpregnantwomensothepersonmaybetherefor6monthsThisdiffersfromanemergencyshelter(option1)whereanindividualmaystayforafewdays

o Option18ortransitionalhousingforhomelesspersons(includinghomelessyouth)referstohousingwithpaidrentandmandatoryparticipationinservicesForinstanceasaconditionofreceivingpaidrenttheindividualmustreceiveemploymenttrainingcounselingetcThegoalwithtransitionalhousingprogramsistohelpgetthepersonintoindependentliving

bull YoucanalsofindthislistintheDataIntegrityReferenceManualonPage118bull AsareminderdetailedinformationregardingallDataElementsisintheDataIntegrity

ReferenceManualThemanualprovidescomprehensiveinformationforunderstandingandcollectingallDataElements

DU203NP-15-D-03049115500498 Page8of20

Page21HousingStatusCode

bull NextisHousingStatusCodeThisidentifiesaParticipantrsquoscurrenttypeofhousingandifapplicablehowthehousingispaidfor

bull Iwanttotouchonafewofresponseoptionsbull Option1IdentifiesasaPublicHousingResidentYouprobablyknowpublichousingwas

establishedtoprovidedecentandsaferentalhousingforeligiblelow-incomefamiliestheelderlyandpersonswithdisabilitiesHUDadministersFederalaidtolocalhousingagenciesthatmanagethehousingforlow-incomeresidentsatrentstheycanafford

bull Option2TenantBasedRentalVoucherisahousingvoucherthatisissuedtoanindividualorfamilymostoftenbyahousingauthorityforrentinghousingofaParticipantrsquoschoiceThevouchermustbeacceptedbytheowneroftherentalpropertyTherentalpropertycanbeahouseapartmenttrailermulti-familyunitetc

bull Option3AProjectBasedRentalVoucherisasubsidizedrentalunitTheldquoprojectrdquoorpropertydetermineseligibilityandsubsidyunderHUDguidelines

bull AsyoucanseeresponseoptionsvaryfromldquoIdentifiesasapublichousingresidentrdquoallthewaytoldquoOwnsahomerdquotoldquoHomelessrdquo

Page22YearsinSubsidizedHousingNumber

bull AswecontinueournextdataelementisYearsinSubsidizedHousingNumbero ThiselementidentifiesthenumberofyearsaParticipantlivedinpublicor

privatesubsidizedhousingo IfaParticipanthasbeeninsubsidizedhousingfordurationslessthan365days(a

completeyear)totalthenumberofthesedaysandthenroundthenumbero Rememberwhenrecordingthisdatayoumustcounteachepisodeevenifit

wasnotinconsecutiveyearsandroundtothenearestwholeyear

Page23HypotheticalExamplendashNedndashAdditionalDetails

bull WecantakethisopportunitytolisteninonadiscussionbetweenJohnandKathyregardingsomeadditionaldetailsrelatedtothehypotheticalParticipantNed

_________________________________________________________________________________

bull KathyJohnyoutoldmeafewthingsaboutNedDidNedtalkaboutanyadditionaldetailsthatwillhelpyouunderstandhissituation

bull JohnHedoestalkquitealotWhatotherinformationwereyouthinkingofbull KathyFirstoffdidNedgiveyouotherdetailsaboutspecificepisodesofhomelessnessI

usethewordldquoepisoderdquotorefertoaperiodwhenanindividualdidnothaveafixedregularnight-timeresidenceThestreetsorahomelessshelterareexamples

bull JohnYesNedsaidheexperienced4episodesofhomelessnessinthelast36monthsThisincludedlivingplace-to-placeinlocationssuchasthestreetsandhomelesssheltersSo

DU203NP-15-D-03049115500498 Page9of20

theywouldbeconsideredasepisodesInthepreviousyearNedwasonthestreetsfor10monthsbeforebeingadmittedtothehospitalforthelast35days

bull KathyOkaythatishelpfulYousayNedhasbeenhomeless4timesinthepast36monthsPriortothelastyearhowlongwereeachofthoseepisodes

bull JohnLetrsquosseepriortothelastyearwhichwehavealreadydiscussedNedrsquosfirstexperiencewasquiteshortlastingabout5daysAfterthatNedhadtwomoreepisodesOneofthoselasted20daystheotherwas14daysThatledtohismorerecentepisodeof10months

_________________________________________________________________________________

bull AsyoucanseefromKathyandJohnrsquosdiscussionthesearesomekeyfactorsthatwillbeabletousetodetermineNedrsquoshomelessstatusYouwillunderstandthismorewiththenextdataelement

Page24ChronicallyHomelessStatusCode

bull SoafterthediscussionofadditionaldetailsforNedwewilllookattheChronicallyHomelessStatusCode

bull ThechartonthisslidesummarizestherequirementstobeconsideredchronicallyhomelessTheseinclude

1Ishomeless

2Anindividualisanunaccompaniedhomeless

3Hasadisablingcondition

4aIscontinuouslyhomelessforayearormoreOR

4bHadatleastfourepisodesofhomelessnessinthepast3yearseachlastingaminimumof15daysandfinally

5Meetstheconditionsforbeingchronicallyhomelessbeforeresidinginaninstitutionalfacilitysuchasjailsubstanceabuseormentalhealthtreatmentfacilityhospitalorsimilarfacilityforfewerthanninety(90)days

bull JustareminderthisinformationisavailablewithintheChronicallyHomelessFactSheetareferencematerialthatweprovidetoyou

Page25NedndashChronicallyHomelessStatusCode

bull LetrsquosapplythistoNedrsquossituation

DU203NP-15-D-03049115500498 Page10of20

o FirsthomelessmeaningNedlacksafixedregularadequatenighttimeresidencebecausehelivedinareasnotdeemedtobesuitablesleepingplacesforhumanhabitationsuchasthestreetsandahomelessshelterNeddoesmeetthisrequirement

o NextunaccompaniedhomelessNedisahomelessindividualwhoisalonewhilehomeless

o NextadisablingconditionNeddoesnotsufferfromasubstanceabusedisorderseriousmentalillnessdevelopmentaldisabilityPTSDcognitiveimpairmentsresultingfrombraininjuryorchronicphysicalillnessordisability

o Thedurationofhomelessnessmustbecontinuousforayearormoreorfourepisodesofhomelessnessinthepast3yearseachlastingaminimumof15daysFromouradditionaldetailsNedinformedJohnthathehasexperienced4episodesofhomelessnessinthepast3yearsbutoneepisodeonlylasted14days

o FinallydoesNedmeettheconditionsforbeingchronicallyhomelessbeforebeinginstitutionalizedforfewerthan90daysAswecandetermineNeddoesnotmeettherequirementsforbeingchronicallyhomelessbeforebeinghospitalizedforfewerthan90daysHedoesnotmeetalltherequirementsonourchronicallyhomelesschart

bull Theconclusiono IsNedchronicallyhomelesso NoNedisnotchronicallyhomeless

Page26WeeksHomelessCount

bull NextwehaveourWeeksHomelessCountTheappropriatequestionthatwouldpertaintothisdataelementisldquoHowmanyweekshastheParticipantbeenhomelessinthepast12monthsrdquo

bull IfaParticipanthashomelessepisodesfordurationslessthan7days(acompleteweek)totalthenumberofthesedaysandthenroundtothenearestwholeweek

bull Usewholenumbersbull Nowrememberthisisoutofa12-monthperiodItisveryimportanttoreportonlyonthat

timeframe

Page27WeeksHomelessCount

bull NedrsquoshistorygivesagreatexampleofhowtocalculatetheWeeksHomelessCountdataelement

bull AsyoucanseeonthisslidetheformulafortheWeeksHomelessCountwillbethenumberofmonthsmultipliedby433whichistheaveragenumberofweeksinamonthThiscalculationwillgiveyouthenumberofhowmanyweekstheParticipantwashomelesspriortobeinghospitalizedNedtoldushewasonthestreetsandinsheltersfor10monthspriortobeinghospitalized10monthsmultipliedby433weeksequals4333weeks

DU203NP-15-D-03049115500498 Page11of20

bull Nextwemusttakethe35daysthatNedwasadmittedintothehospitalanddeterminehowmanyweeksthisrepresentsTodothiswetakethe35daysanddivideby7daysperweektodeterminethatNedwasinthehospitalfor5weeks

bull Finallyweaddthe5weekstoourpre-existing4333weekstoobtainatotalof4833weekshomelessRounding4833toawholenumbergivesusatotalof48weeks

Page28ReturningCitizenEx-OffenderCode

bull ForthenexthousingdataelementwewilldiscusstheReturningCitizenEx-OffenderCodebull TheReturningCitizenEx-OffenderCodeidentifiesaParticipantrsquosstatuswiththecriminal

justicesystemor(CJS)bull ItidentifiesaParticipantwhohasactivecriminalrecordsorwaschargedwith

committingacrimeinthepriortwelve(12)monthsbull Itincludesindividualschargedwithacrimethroughthestagesofthecriminaljustice

systemtothetimeanindividualisreleasedfromprobationbull ThereisnoneedtoincludeaParticipantwhohasneverbeenchargedwithcommittinga

crimebull Notetheresponseoptionsforthisdataelementincludeatimeelementoftheprevious

12monthsbull KathyandJohnhaveagreatexamplewecanusetodeterminehowbesttorespondto

thisdataelement

______________________________________________________________________________

bull KathyJohnitisimportantforustohaveabriefdiscussionregardingNedrsquosexperienceswiththeCriminalJusticeSystem(CJS)ItwillhelpusanswerthedataelementReturningCitizenEx-OffenderCodeDidhevolunteeranyofthisinformationtoyou

bull JohnYeshedidNedwasveryopenaboutdiscussinganymattersregardingtheCriminalJusticeSystemLikeIsaidbeforeheisaUSArmyveteranwhoprideshimselfondoingtherightthing

bull KathyThatrsquosgreattohearDoesNedhaveanactivecriminalrecordorwashechargedwithcommittingacrimeintheprior12months

bull JohnNoKathyNeddoesnrsquothaveacriminalrecordandhasneverbeencommittedofacrimeHeprideshimselfonfollowingthelawsthathavebeenputinplaceHecontinuedtoemphasizeheenrolledintheArmytoprotectthislandandthelawsweallliveby

______________________________________________________________________________

Page29ReturningCitizenEx-OffenderCode

bull ThepreviousconversationshowsusthatJohnwouldbechoosingOption3theindividualisnotcurrentlysubjecttoanyphaseoftheCJSandhasnotbeenintheprevious12months

DU203NP-15-D-03049115500498 Page12of20

Page30HardtoHouseCode

bull HardtoHouseCodeismeanttoidentifyaParticipantwhoishardtohouseduetothehighriskoflosingtheirhousingandanyfactorcontributingtobeingahighrisktohouse

bull Afewofourresponseoptionsforthisdataelementincludeo Headofhouseholdhaslivedinpublichousingformorethan10yearso Headofhouseholddoesnothaveahigh-schooldiplomaorGEDando Theheadofhouseholdisasingleelderlyadultwhoistheprimarycaregiverfor

oneormorechildren

Page31TransportationAssistanceServiceCode

bull TransportationAssistanceServiceCodeisaprettyinterestinghousingdataelementbull ThisincludesidentifyingaParticipantwhoreceivedtransportationservicesbull Asyoucanseefromourgraphictransportationservicesinclude

o Passesortokensforpublictransportationo Ridesinserviceprovidersrsquovehicleso Carpoolsarrangedbyserviceprovidersando Assistancewithrepairstopersonalvehicles

Page32IndependentLivingServiceCode

bull IndependentLivingServiceCodeisthenextdataelementonourlistItappliestoParticipantswhoaredisabledorelderly

bull Forthisdataelementelderlyisanindividualage62andolderFrailisdescribedasneedingassistancewith3ormoreActivitiesofDailyLiving(ADLs)

bull WediscussedActivitiesofDailyLivinginourlastvirtualconferenceYoucanalsofindthedefinitionofActivitiesofDailyLivingintheDataIntegrityReferenceManualonpage90

bull WhenfrailelderlyisreferencedintheIndependentLivingServiceCodeitpertainstoelderlyresidentsage62orolderwith3ormoreADLs

bull ThisdataelementinvolvesidentifyingdisabledorfrailelderlyParticipantswhoo 1Receivedassistanceobtaininghousingoro 2Receivedservicesthatenablethemtoremainintheirhome

bull ServicesthatenableadisabledorfrailelderlyParticipanttoremaininthehomeincludeo Cleaningthehomeorlaundryo Cookingo Payingbillso Organizingpersonalrecordsando Utilitycompanyissues

bull ServicesthatenableadisabledorfrailelderlyParticipanttoremaininthehomealsoincludereferralstoservicesorsupportstoassisttheParticipantswith

o Keepingo Managingand

DU203NP-15-D-03049115500498 Page13of20

o Maintainingallaspectsoftheirhomeotherthanhomemakingbull WeunderstandthatmostofyouServiceCoordinatorsarenotinvolvedinhomemaking

Justforsomeclarificationhomemakingincludeso Beautifyingthehomeo Homedecoratingo Organizingthehomeo Gardeningo Holidaydecorationso Craftso Messageforumsando Recipedatabases

Page33IndependentLivingServiceCode

bull ThehypotheticalexamplebetweenJohnandKathyregardingNedprovidesinformationforcollectingthisdataelement

Page34IndependentLivingServiceCode

bull JohntoldusNedis28yearsoldandisnotdisabledSinceNedisnotdisabledorelderlytheappropriateresponseoptionisldquoNArdquonotapplicable

bull RememberwhenaServiceCoordinatororaGranteedoesnotreceiveinformationfromaParticipantaboutadataelementtheappropriateresponseoptionisldquoldquoInformationnotcollectedrdquoThisisanalternativeoptionforwheninformationregardingadataelementwasnotreceived

Page35IntermediateHousingStatusCode

bull ThemainquestionforIntermediateHousingStatusCodeisldquoDidaParticipantretainParticipantrsquoshousingandwhatmethoddidtheParticipantutilizerdquo

bull ThisinvolvesidentifyingaParticipantrsquosmethodforretaininghousingbull ThemethodsfocusonapproachestomeetrentormortgageresponsibilitiesThis

includeso Avoidedevictionfromrentalpropertyo ObtainedaHomeEquityConversionMortgage(HECM)

sect YoumaybewonderingwhatthisisAHomeEquityConversionMortgageissomethingthatwascreatedbyTheFederalHousingAdministration(FHA)Knownbysomeasareversemortgageitallowsmortgageinsuranceborrowerswhomeettheagerequirementof62totransfertheequityoftheirhomeintomonthlypaymentstothemortgageinsuranceborrower

o Anothermethodthatmaybeusedforthisdataelementispreventingorresolvingamortgagedefault

DU203NP-15-D-03049115500498 Page14of20

Page36IntermediateHousingStatusCode

bull LetrsquosseewhatinformationKathyandJohncansharewithusregardingthisdataelement

bull WemoveintoafuturetimewhenthenextsetsofdiscussionsfocusonservicesNedreceivedasaprogramParticipant

______________________________________________________________________________

bull JohnHeyKathyIwantedtogiveyousomeupdatesthatNedreportedtomebull KathyThatsoundsgreatJohnIrsquomgladthatNedcontinuestovolunteerupdatestoyoubull JohnIhadafewquestionsrelatedtotheinformationhegavemeThingshavebeen

complicatedwithNedsincewelastmetbull KathyHowsobull JohnWellthingsstartedlookingupforhimforawhileHehadfinallygottenoffthe

streetsobtainedapart-timejobandwaslivinginasmallrentalpropertyinDCShortlyafterhewashavingtroublepayingtherentinfullandthelandlordwasthreateningtoevicthimNeddoesnrsquotreceivealargeamountofpaywithhispart-timejobsoitwasdifficultforhimtomanagethefullmonthrsquosrentupfront

bull KathySowhathappenedbull JohnLuckilyhecouldsitdownwithhissupervisoratworkandreceivemorehours

Nedwasextremelyexcitedtotellmetheyallowhimtoworkovertimesomeweeksbull KathyThatrsquosgreatsohewasnrsquotevictedfromtherentalpropertybull JohnNohewasnotevictedHewasabletohaveameetingwithhislandlordandnow

hersquosaheadofhisrentbyafullmonthbull KathyJohnthatrsquosgreatnewsforNedRegardingtheIntermediateHousingdata

elementthecorrectresponsehereisoption1avoidedeviction

______________________________________________________________________________

Page37IntermediateHousingStatusCode

bull ThatwasagreatexamplegivenbyKathyandJohnbull NedsecuredmorehoursathisjobresultinginincreasedpayThishelpedeasetheburden

ofhisrentexpenseandinturnheavoidedbeingevicted

Page38TemporaryHousingPlacementServiceCode

bull ThenextHousingDataElementisTemporaryHousingPlacementServiceCodebull ThisstartswithidentifyingaParticipantwhoreceivedtemporaryorshort-termtransfer

too Anotherpropertyo Adifferentunitwithinthepropertyoro Analternativecarefacility

DU203NP-15-D-03049115500498 Page15of20

bull Alternativecarefacilitiesarebestdescribedasassistedlivingfacilitiesbull ThisdataelementincludesinformationandassistanceprovidedtotheParticipantandor

familymembersregardingtemporaryhousingoptionsItalsoincludesassistancewithanindividualstransitionbacktotheirapartmentfromshort-termcarefacilityorhospital

Page39PermanentHousingPlacementServiceCode

bull SimilarbutnotthesamethenextHousingDataElementisPermanentHousingPlacementServiceCode

bull ThisstartswithidentifyingaParticipantwhoreceivedpermanentorlong-termhousingassistance

bull Servicesincludeprovidinginformationregardinglong-termhousingorassistanceforapermanentorlong-termtransferto

o Anotherpropertyo Adifferentunitwithinthepropertyoro Analternativecarefacility

Page40PermanentHousingPlacementServiceCode

bull OnceagainletrsquoscheckinwithJohnandKathyforsomemoredetailedinformationregardingthisdataelement

bull TheconversationweareabouttohearoccurredafewmonthsafterKathyandJohnrsquosdiscussionofIntermediateHousingStatusCode

______________________________________________________________________________

bull KathyJohnitrsquosgoodtobebackwithyouHowarethingsgoingbull JohnHeyKathythingsaregreatIfeellikeIrsquomgettingthehangofmydutiesasa

ServiceCoordinatorIwasabletomeetwithNedagainandhadagreatupdateforyouThankstothehelpoftheprogramhecouldmoveoutofthestudioapartmentHereceivedaraiseinsalaryathisjobwhichallowedhimtomoveintosomethingabitmorespaciousTheoldplacewasonlyastudioapartmentwithlittleroomtomaneuveraroundNeddidendupstayingatthesameapartmentcomplexbuthemovedintoa1bedroom1bathHehappilyvolunteeredthisinformationtomeatourlastmeeting

bull KathyThatrsquosgreattohearJohnIrsquomgladtheprogramassistedhiminupgradinghishousingsituation

bull JohnSoregardingthePermanentHousingPlacementServiceCodesincetheprogramhelpedNedmovewithinhiscomplexthecorrectresponsewouldhavetobereceivedservicesdirectlythroughthegrantcorrect

bull KathyThatrsquosrightJohnNedreceivedservicesdirectlyfromtheprogramwhichisoption1

______________________________________________________________________________

DU203NP-15-D-03049115500498 Page16of20

Page41PermanentHousingPlacementServiceCode

bull KathyandJohncontinuetouseNedrsquoshypotheticalsituationtoprovidegreatexamplesofthesedataelementsWecanseethecorrectresponseoptionhereisoption1receivedservicesdirectlythroughthegrant

Page42PermanentHousingPlacementDate

bull PermanentHousingPlacementDateisastraightforwarddataelementbull ThisincludesidentifyingthedateaParticipantwasplacedinadifferentunitwithinthe

propertyalong-termtransfertoanotherpropertyortoanalternativecarefacility

Page43Pre-HousingCounselingandPost-HousingCounseling

bull ContinuingwehavePre-HousingCounselingandPost-HousingCounselingServiceCodesbull Pre-HousingCounselingentailsidentifyingaParticipantwhoreceivedcounseling

servicespriortopurchasingorrentinghousingbull Thesecounselingservicesaddresstopicssuchas

o Identifyingmortgageassistanceoptionso Creatingabudgetthatsupportspayingforhousingando Explainingrequireddocuments

bull Excludedcounselingservicesareo Bank-sponsoredmortgageseminarsopentothepublico AbankguidingtheParticipantthroughthepurchasingprocessando Sweat-equityprogramsinwhichParticipantsusetheirownandvolunteerlabor

toconstructtheirhomesbull Asyoucanseethereareseveralcounselingservicesthatareavailabletobereceived

throughthegrantorfromgrant-facilitatedreferralbull Post-HousingcounselingincludesidentifyingaParticipantwhoreceivedcounselingor

servicesafterpurchasingorrentinghousingbull Post-housingcounselingservicesaddresstopicssuchas

o Meetingrentrequirementso Avoidingdefaultandforeclosureo Managingcreditissuesando Changingamortgage

Page44ResidenceCensusTract

bull ThenextdataelementisResidenceCensusTractbull CensusTractsaresmallrelativelypermanentstatisticalsubdivisionsofacountyor

equivalententityTheprimarypurposeofcensustractsistoprovideastablesetofgeographicunitsforthepresentationofstatisticaldata

bull Thedataelementidentifiesthe11-digitcensustractnumberforaParticipantsresidence

DU203NP-15-D-03049115500498 Page17of20

bull Youwillfindtheinformationforthisdataelementthroughanon-linetoollocatedontheCensusBureauswebsiteThewebaddressforthetoolisonthisslideandatthetopofthenextslide

Page45ResidenceCensusTract(1)

bull ForthenextfewminutesIwanttospeakwithyouaboutResidenceCensusTractIwanttowalkyouthroughthestepsofthisdataelementAllthestepstocollectthisdataoriginatefromtheCensusBureaursquoswebsiteThereferencesyouareabouttoseearesummarizedfromourResidenceCensusTractFactSheet

bull JustareminderifyouareattendingthisvirtualconferencewithliveQampAyoucandownloadtheFactSheetfromAdobeConnectItisinthelowerleftcornerofyourscreen

bull ThisdataelementidentifiesParticipantrsquos11-digitresidencecensustractnumberbyusingtheCensusBureaursquosonlinetooltoconvertphysicaladdressestocensustractnumbers

bull HomelessParticipantsmaydesignateafixedlocationastheirresidencesuchasahomelessshelterorotherlocationwherethehomelessParticipantmayspendtimeorreturntoforsleep

bull TheCensusBureaudevelopedanonlinetoolforconvertingphysicaladdressestocensustractnumbersItislocatedatthewebaddresslistedatthetopoftheslide

bull Letrsquosgetstartedwiththestepstocollectthisdataelementbull Step1istoaccesstheCensusBureaursquostooltoconvertaddressestocensustractnumbersat

thewebaddressprovidedbull TheslidepresentsthescreenyouwillseewhenyouaccesstheCensusBureaursquostool

Page46ResidenceCensusTract(2)

bull Instep2youwillselectldquogeographiesrdquoontheleftsideofthescreenbull Onthisslideldquogeographiesrdquoselectionisshowninagreenboxbull Adropdownmenuwillappearwhichyouwillseeonthenextslide

Page47ResidenceCensusTract(3)

bull WithinthedropdownboxldquoSelectGeographiesrdquoclickonAddresstabandentertheParticipantrsquosaddress

Page48ResidenceCensusTract(4)

bull AtableofldquoGeographyResultsrsquofortheenteredaddresswillappearbull NextlocatethesecondcolumntitledldquoGeographyTyperdquoandtherowwithldquoCensus

Tractrdquobull Clicktheiconwiththeletterldquoirdquointhefar-rightcolumntitledldquoAboutrdquo

DU203NP-15-D-03049115500498 Page18of20

bull AsyoucanseeontheslidetheappropriaterowisshowninagreenboxAgreenarrowpointstotheletterldquoirdquo

bull Clickontheletterldquoirdquointhisrow

Page49ResidenceCensusTract(5)

bull ThisisthefinalstepinourillustrativeexampleAsIrsquomsureyoucanseethereisalotofinformationonthispageYourdutiesaresimplesodonrsquotletthisoverwhelmyou

bull InthepopupwindowlocatethecolumnwiththemostrecentyearandtherowtitledldquoCoderdquo

bull SeethenumberwherethecolumnforthemostrecentyearandtherowtitledldquoCoderdquointersectThenumbercontainsldquoUSrdquowithinit

bull TheResidenceCensusTractnumberistheeleven(11)digitnumberthatappearsafterUSTheResidenceCensusTractnumberis12031015924

bull Onthisslidethenumberisindicatedbyagreenbox

Page50ResidenceCensusTract

bull ResponseoptionsforResidenceCensusTractincludeentering1 TheCensusTractNumber2 NAOR3 Informationnotcollected

Page51ResidenceCensusTract

bull Asshowninourillustrativeexamplethecorrectresponseoptionwouldbetoenterthenumber1231015924

bull ItisimportanttorememberthatthenumbersfollowingldquoUSrdquowillbeconsideredyourResidenceCensusTractNumber

Page52OpportunityAreaCensusTract

bull LetrsquostalkalittleabouttheOpportunityAreaCensusTractbull ThereasonforthisdataelementistoidentifyaParticipantwholivesinanOpportunity

AreainthecommunityrsquosRegionalFairHousingEquityAssessment(FHEA)bull SelectedcommunitieshavecompletedaRegionalFairHousingEquityAssessmentofa

regionlookingacrossmultiplecomponentstogainafullpictureofregionalequityandaccesstoopportunity

bull AnOpportunityAreameetsallthefollowingcriteriao Segregatedareasandareasofincreasingdiversityandorracialethnic

integrationo Raciallyethnicallyconcentratedareasofpovertyo Accesstoexistingareasofhighopportunity

DU203NP-15-D-03049115500498 Page19of20

o Majorpublicinvestmentsando Fairhousingissuesservicesandactivities

bull AccordingtoHUDifyoudonrsquotknowifthecommunityinwhichtheParticipantresidescompletedaRegionalFairHousingEquityAssessmentorifthepropertyisinanOpportunityAreaCensusTractpleaseleavethisfieldasNA

Page53FairHousingandCivilRightsAssistanceServiceCode

bull AswebringthisvirtualconferencetoaclosethereisonefinalHousingDataElementtodiscuss

bull TheFairHousingandCivilRightsAssistanceServiceCodeidentifiesaParticipantwhoreceivedservicesconsistentwiththeFairHousingandServiceAct

bull Servicesaredesignedtopromoteo Integratedlivingpatternsando Communitiesthatarediversealongmultipledimensions

bull Servicesaredesignedtoavoido PatternswhereaParticipantisforcedtoliveinhighpovertyareaso Areassufferingfromalackofaccessibleservicesoro Areaswhichlackintegrationintermsofincomeracecolorreligionfamilial

statusnationaloriginordisabilitystatusbull Effortstopromoteintegratedlivingpatternsandcommunitiesthatarediversearea

goodwaytoendtodayrsquosdiscussionofdataelements

Page54Summary

bull ThisconcludesourDataElementsforHousingLetrsquosreviewsomekeycomponentsbeforewegettoourQampAsession

Page55Summary

bull HUDprovidedthefollowingupdateso InformationforBudget-BasedServiceCoordinatorsappliesto202o AnewresponseoptionofldquoInformationnotcollectedrdquoisaddedtoresponseoptions

thatincludeldquoNArdquoThisisappropriatetousewhentheservicecoordinatordoesnotreceiveinformationaboutadataelementfromaParticipant

bull NeedsAssessmentdocumentsrevealthepastandcurrentdetailsofaParticipantrsquosstrengthsandneedstomatchtheParticipanttoappropriatehousingandsupportiveservices

bull Apersonisconsideredhomelessifthepersonlacksafixedregularadequatenighttimeresidence

bull Permanenthousingincludeso Anotherpropertyo Differentunitwithinthesamepropertyando Alternativecarefacilities

DU203NP-15-D-03049115500498 Page20of20

bull Fairhousingandcivilrightsassistancepromoteso Communitieswithdiversityalongmultipledimensionso Integratedlivingpatterns

bull CollectingandreportingdataallowsidentificationofthenumberofindividualsyouservetheneedforservicesandservicesdeliveredItcommunicatesthehardworkyoudoProvidingthisdataallowsforadditionalinformationtosupporttheimportanceofandneedforfundingThiswillfurthersupportthegoodworkyoudo

Page56QuestionsandAnswers

bull WewelcomeyourquestionsandfeedbackContactHUDbye-mailataskgmohudgovtoo ProvidefeedbackregardingtheStandardsforSuccessframeworkmethodologyand

toolsando SubmitquestionsItishelpfultoidentifyyourGrantProgramwiththequestionas

clarifyinginformationbull MakesuretoIncludeStandardsforSuccessinthee-mailrsquossubjectline

ForthoseofyouparticipatinginagroupvirtualconferenceonAdobeConnectwewillrespondtoquestionssubmittedthroughtheQampAdialogueboxonAdobeConnect

IwillaskmyStrategyGencolleaguesBridgetBoothandSoulisLindsey-PangalostohelpwiththeanswerstoyourquestionsPleasesubmitallquestionsthroughtheQampAboxonthelowerrightcornerofyourscreen

• StrategyGen-SfS-VC5-Housing-5-23-2017
• • HUD Standards for Success PilotData CollectionParticipant Housing Data Elements
  • Todayrsquos Presenter
  • Objectives of Session
  • At the end of this session you will
  • Slide Number 5
  • Participant Centered Data Elements
  • Previous Virtual Conference- Participant Health Data Elements
  • Slide Number 8
  • Participant Housing Data Elements ndash List
  • Participant Housing Data Elements ndash List (continued)
  • Needs Assessment Service Code
  • Needs Assessment Service Code
  • Needs Assessment Service Code
  • Meeting of Service Coordinators ndash John and Kathy
  • Hypothetical Example - Meet Ned ndash Program Participant
  • Homeless Status Code
  • Homeless Status Code
  • Homeless Status Code
  • Shelter Placement Service Code
  • Prior Night Residence Code
  • Housing Status Code
  • Years in Subsidized Housing Number
  • Hypothetical Example ndash Ned ndash Additional Details
  • Chronically Homeless Status Code
  • Ned ndash Chronically Homeless Status
  • Weeks Homeless Count
  • Weeks Homeless Count
  • Returning CitizenEx-Offender Code
  • Returning CitizenEx-Offender Code
  • Hard to House Code
  • Transportation Assistance Service Code
  • Independent Living Service Code
  • Independent Living Service Code
  • Independent Living Service Code
  • Intermediate Housing Status Code
  • Intermediate Housing Status Code
  • Intermediate Housing Status Code
  • Temporary Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Date
  • Pre-Housing Counseling and Post-Housing Counseling
  • Residence Census Tract
  • Residence Census Tract (1)
  • Residence Census Tract (2)
  • Residence Census Tract (3)
  • Residence Census Tract (4)
  • Residence Census Tract (5)
  • Residence Census Tract
  • Residence Census Tract
  • Opportunity Area Census Tract
  • Fair Housing and Civil Rights Assistance Service Code
  • Slide Number 54
  • Summary
  • Questions and Answers
  • • SfS-VC5-Housing Speakers Notes 5-23-2017

Opportunity Area Census Tract
Select
1 =		Yes
2 =		No
		NA Information not collected

Title		Opportunity Area Census Tract
Question		Does the Participant live in an opportunity area according to the communityrsquos FHEA
Focus Area		Housing
PRLI Fixed ID		35

Residence Census Tract
Enter
		4561 Salisbury Rd Jacksonville FL 33256

Title		Residence Census Tract
Question		What is the address where you live
Focus Area		Housing
PRLI Fixed ID		15

Residence Census Tract
Enter
		Census Tract Number
		NA Information not collected

Title		Residence Census Tract
Question		What is the address where you live
Focus Area		Housing
PRLI Fixed ID		15

DU203NP-15-D-03049115500498

Residence Census Tract

51

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Y

1231015924

DU203NP-15-D-03049115500498

Opportunity Area Census Tract

52

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Ybull Select communities completed a

Regional Fair Housing Equity Assessment (FHEA) that identifies Opportunity Area Census tracts based ono Segregated areas and areas of

increasing diversity andor racialethnic integration

o Raciallyethnically concentrated areas of poverty

o Access to existing areas of high opportunity

o Major public investments ando Fair housing issues services

and activities

DU203NP-15-D-03049115500498

Fair Housing and Civil Rights Assistance Service Code

bull Communities with diversity along multiple dimensions

bull Integrated living patterns

Areas ofbull High povertybull Lacking accessible servicesbull Not integrated in terms of income

race color religion familial status national origin or disability status

53

Promote

Avoid

Applies to GrantsB-b SC Y JRAP NFSS N LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ N ROSS N

DU203NP-15-D-0304911550049854

Summary

DU203NP-15-D-03049115500498

Summarybull HUD provided the following updates

bull Information for Budget-based Service Coordinators applies to 202bull A new response option of ldquoInformation not collectedrdquo is added to response options that include

ldquoNArdquo

bull Needs Assessment documents reveal the past and current details of a Participantrsquos strengths and needs to match the Participant to appropriate housing and supportive services

bull A person is considered homeless if the person lacks a fixed regular adequate night time residence The primary residence is

bull Public or private shelter used for temporary accommodationbull Institution providing temporary residence for those intended to be institutionalized orbull Other place not ordinarily used as a regular sleeping accommodation

bull Permanent Housing Placement Services describe assistance for a permanent or long-term transfer to another property a different unit within the same property or alternative care facilities

bull Fair housing and civil rights assistance promotesbull Communities with diversity along multiple dimensions andbull Integrated living patterns

55

DU203NP-15-D-03049115500498

Questions and Answers

Questions or Feedback Contact Information

56

Include bull Standards for Success in the e-mailrsquos subject linebull Name of Program in e-mail

HUD e-mail askgmohudgov

DU203NP-15-D-03049115500498 Page1of20

HUDStandardsforSuccessVirtualConference5ndashDataCollectionParticipantHousingDataElementsndashSpeakerrsquosComments

Page1CoverPage

bull WelcometoHUDrsquosStandardsforSuccessPilotProgramrsquosVirtualConferenceaddressingParticipantHousingDataElements

bull IfyouareparticipatinginascheduledvirtualconferenceIwanttoprovideafewTechnologyReminders1 AudioisthroughyourcomputernotthetelephoneconferencecallnumberMakesure

yourcomputersrsquospeakersarenotonmute2 Toincreasetheviewingsizeofthepresentationdocument

AtthetopofyourscreenthereisagrayoptionsbarClickontheboxofarrowsontherightsidetoincreasethesizeofthescreen

3 ThepresentationisavailablefordownloadfromtheAdobeAcrobatplatformSeethelowerleftsideofyourscreen

4 FeelfreetosubmitquestionsthroughoutthesessionusingtheQampAboxonthelowerrightcornerofyourscreenItishelpfultoincludethenameofyourGrantProgramwiththequestionasclarifyinginformationDoyouhaveaspecifictopicorneedthatyouwouldliketohearmoreinformationregardingWewelcomeyoursuggestionsandrequestsforadditionaltrainingtopicsYoucansubmitthatinformationviaquestionsalso

5 PleasecompletetheevaluationformofthissessionbeforeyouleavethevirtualconferenceThelinktotheevaluationcanbeaccessedattherightsideofyourscreenmiddleofthepage

Page2TodayrsquosPresenterPage

bull MynameisDrRobHaleyandIamtheCo-FounderandExecutiveVicePresidentofStrategyGenStrategyGenisan8(a)woman-ownedbusinessthatspecializesinqualityandperformanceimprovementStrategyGeniscontractingwithHousingandUrbanDevelopment(HUD)tofacilitatetheHUDStandardsforSuccessPilotProgram

bull WeareworkingwithThaddeusWincekwhoiswithHUDrsquosOfficeofStrategicPlanningandManagement

bull ThisvirtualconferenceispartofaseriesoftrainingsessionsregardingtheStandardsforSuccessframeworkandmethodology

bull Recordingsofpreviousvirtualconferencesareavailablethrougho LinksthatHUDe-mailedtoyouando OntheHUDPortalHUDindicatestheHUDportalshouldbecompletedinthenear

futurebull NowletrsquosmoveontotodayrsquosdiscussiontopicofParticipantHousingDataElements

DU203NP-15-D-03049115500498 Page2of20

Page3ObjectivesofSession

bull Therearetwoobjectivesforthissessiono OurfirstobjectiveistounderstandtheParticipantHousingDataElements

UnderstandingthesetopicswillfacilitateyourcollectingthedataforsubsequentsubmissiontoHUDLikethelastvirtualconferencepracticaldataintegrityandcollectiontipsareincludedaspartofthediscussion

o Asalwayswearegladtoansweryourquestions

Page4Attheendofthissessionyouwill

bull Attheendofthissessionyouwillo HaveHUDrsquosupdatedinformationregardingStandardsforSuccesso UnderstandParticipantHousingdataelementsincluding

sect Adeeperunderstandingofterminologyrelatedtohousingstatusandhousingoptionsand

sect Increasedknowledgeregardingcollectingdataonservicestoobtainhousingandself-sufficiency

Page5Background

bull Beforewebeginletrsquosquicklyrevisitmajorpointsfromtheprecedingvirtualconferencebull TherehavebeenfivevirtualconferencesdiscussingHUDrsquosStandardsforSuccessPilot

ProgramincludingThaddeusWincekrsquosKickoffconferenceo WeunderstandthattheexperiencelevelofGranteesandServiceCoordinators

variesasitrelatestocollectingandreportingdataThevirtualconferencesattempttoincludeinformationforthenovicetotheexperienced

bull Iwanttotakeafewmomentstoreviewsomeofthemajorpointsfromthepreviousvirtualconference

bull ReminderifyouwouldlikeamoredetailedreviewofanypreviousvirtualconferenceIencourageyoutoviewtherecordingofanyofthetrainingsessionspresentedtodate

Page6ParticipantCenteredDataElements

bull ToreviewtheStandardsforSuccessIndicatorsandrelatedDataElementsareorganizedinthefocusareaspicturedinthisgraphic

bull ThedataelementspertainingtoParticipantsrsquoHealthsituationsrepresentedinthecircleonthelowerleftwerecoveredinthelastvirtualconference

bull TodaywearefocusingontheHousingDataElementspicturedinthecircleonthebottomrightofthegraphic

Page7PreviousVirtualConferencendashParticipantHealthDataElements

bull HerearethekeypointsfromourpreviousdiscussionofParticipantHealthdataelementsbull NoPersonalIdentifiableInformationisreportedtoHUD

DU203NP-15-D-03049115500498 Page3of20

bull TheHealthCoverageCodeincludesidentifying(1)iftheParticipanthasinsuranceand(2)theorganizationthatprovidestheinsurance

bull DataelementsidentifyiftheParticipantbull Hasaprimarycareproviderbull Hadaroutinemedicalexambyahealthcareproviderandbull Receivedmedicalservicesandmentalhealthservices

bull SelectSubstanceAbuseServicesarealsoMentalHealthServicesExamplesincludementalhealthworkerstreatingsubstanceabuseandaParticipantreceivingservicesfromanalcoholordrugtreatmentfacility

bull TheActivitiesofDailyLiving(ADL)CodeandtheInstrumentalActivitiesofDailyLiving(IADL)CoderecordthenumberofactivitiestheParticipantcannotperformatthetimeofassessment

bull AlsoupdatedinformationthatwereceivedfromHUDbull FortheDisabilityStatusCodeServiceCoordinatorsreceivethatinformationfrom

thethirdpartywhodeterminedtheindividualisdisabledItisnotsomethingtoasktheParticipant

bull Bythewaytherearereferencematerialsthatareavailabletohelpyoubull DetailedinformationregardingallDataElementscanbefoundintheDataIntegrity

ReferenceManualThemanualprovidescomprehensiveinformationforunderstandingandcollectingallDataElements

bull Wealsoprovidereferencematerialssuchaso FactSheetso QuickReferenceso Shortcutso FrequentlyAskedQuestionsando Linkstopreviousrecordings

bull ThesereferenceswillalsobefoundontheHUDportalo HUDinformsusthattheportalisforthcomingandyouwillallbereceivinge-mails

whenitisavailableforuseTheHUDportalwillhaveallreferencematerialsforyourconvenience

bull InadditionHUDhase-mailedreferencematerialsandtheyareavailablefordownloadfromeachvirtualconferencewithliveQampA

Page8DataElementsndashParticipantHousingDataElements

bull NowontotodayrsquostopicThefocusareaParticipantHousingDataElementswillbeexploredinthissession

Page9HousingDataElementsndashList

bull Thereare21ParticipantHousingDataElementsbull ThesedataelementspertaintoindividualParticipants

DU203NP-15-D-03049115500498 Page4of20

Page10HousingDataElementsndashList(continued)

bull Wewilldescribeeachdataelementindetailandwillansweranyquestionsyouhavebull PleasefeelfreetoenteranyquestionsyoumayhaveintheQampAboxontheAdobe

ConnectscreenduringthepresentationWewilldiscussthequestionsandanswersattheconclusionofthispresentation

Page11NeedsAssessmentServiceCode

bull OurfirstdataelementfordiscussionaddressesoneofyourinitialactionswithaParticipanttheNeedsAssessmentServiceCode

bull ThisidentifiesaParticipantwhoreceivedadocumentedassessmentorIndividualServicesandTrainingPlan(ISTP)todetermineappropriatehousingandsupportiveservices

bull TheassessmentmustincludeadocumentidentifyingaParticipantrsquoshousingandsupportiveserviceneeds

bull TheassessmentrevealsthepastandcurrentdetailsoftheParticipantrsquosstrengthsandneedstomatchtheParticipanttoappropriatehousingandsupportiveservices

bull TheassessmentcanoccureitheratinitialscreeningorattimeofentrytoahousingprogramanddocumentedintheParticipantrsquoscaserecord

Page12NeedsAssessmentServiceCode

bull TheNeedsAssessmentServiceCodeprovidesagoodexampleforcommunicatingupdatedinformationfromHUDrsquosOfficeofStrategicManagement

bull HUDhasnewinformationregardingStandardsforSuccessanddataelementsbull TheinformationrelatedtoBudget-basedServiceCoordinatorsalsorelatesto202bull ThischangeisreflectedintheAppliestoGrantsbox202isnowincludedwithBudget-

based(B-b)ServiceCoordinatorsYouwillnolongerseereferencesto202bull AsareminderB-bServiceCoordinatorscollectandreportthesameDataElementsas

Multi-FamilyServiceCoordinators(MFSC)

Page13NeedsAssessmentServiceCode

bull AnotherchangeHUDisaddingtheresponseoptionofldquoInformationnotcollectedrdquotoanysetofresponseoptionsthatincludetheldquoNArdquoorldquoNotApplicablerdquooption

bull InsomeprogramsaServiceCoordinatormaynotreceiveinformationfromaParticipantaboutadataelementItisnotasituationwheretheindividualrefusedtoprovideananswerWhenaServiceCoordinatororaGranteedoesnotreceiveinformationfromaParticipantaboutadataelementtheappropriateresponseoptionisldquoInformationnotcollectedrdquo

bull ThisnewresponseoptionisincorporatedintotheInFormtoolthatHUDwillbedeliveringinthefutureAASCOnlinemadethischangeintheirsystemaswell

DU203NP-15-D-03049115500498 Page5of20

bull TheresponseoptionboxshowsusthatresponseoptionsnowincludeldquoInformationnotcollectedrdquoatthebottomoftheresponseoptionsbox

bull Itisimportanttocollectdatatoquantifyo Needsforserviceso Thenumberofindividualsservedando Servicesdelivered

bull Itisameanstocommunicateyourworkbull TheaggregatedinformationprovidesadditionalsupportforrequestsforfundingThis

willfurthersupportthegoodworkyoudo

Page14HypotheticalExamplendashJohnandKathyndashServiceCoordinatorMeeting

bull IfyouparticipatedinourlastvirtualconferenceyouwereintroducedtoServiceCoordinatorsnamedJohnandKathyJohnisnewtohisroleasaServiceCoordinatorKathyhas7yearsrsquoexperienceandishelpingJohnlearnhisnewroleJohnandKathyarebacktodaytohelpillustratehowtocollectthedataelementsrelatedtohousing

bull TheconversationsbetweenJohnandKathyareusedtoillustratedataelementsStandardsforSuccessisnotrecommendingyouchangethewayyouconductyourworkWeunderstandthatyourelyoninformationvolunteeredbytheParticipantsinyourprogramandmaynotbeaskingquestionsdirectlyoftheParticipants

Page15HypotheticalExample-MeetNed

bull FortodayrsquosdiscussionwewillbeusingourfriendNedasahypotheticalexampletohelpexplaindataelements

bull LetrsquoslisteninonKathyandJohnrsquosdiscussionaboutinformationthatNedvolunteeredtoJohnregardinghishistorypriortoenrollinginthehousingprogram

_________________________________________________________________________________

bull KathyHelloJohnHowarethingsgoingbull JohnPrettywellIamsobusyThedaysgobyveryquicklybull KathyThelasttimewetalkedyouweregettingmoreacquaintedwithcollectingdata

abouttheParticipantsHowisthatcomingalongbull JohnIamgettingmoreandmorefamiliarwiththedataelementstheirdefinitionsand

guidelinesforcollectingIstillhaveafewquestionsDoyouhavetimetoanswerthembull KathySurebull JohnIrsquollstartwithaParticipantwhoIamworkingwithanddevelopedwhatIbelieveisa

goodrelationshipwithhimIrsquollcallhimNedNedtoldmeheis28yearsoldandlivesinWashingtonDCHesaidhedidnrsquothaveahomepriortojoiningtheprogramHeusuallysleptinthestreetsorataoneofthelocalhomelesssheltersHevolunteeredthathedidnothaveacriminalrecordjustdidnrsquothavemuchgoodluckaftergettingoutoftheArmy

DU203NP-15-D-03049115500498 Page6of20

bull KathyJohndidNedsayhowlonghehadbeenlivingonthestreetsorwhatfactorscontributedtohissituation

bull JohnNedjustsaidhehadnothadthebestluckHetoldmehewasonthestreetsandinsheltersfor10monthsoutofthelastyear

bull KathyJohndoyouknowifNedisdiagnosedasdisabledbull JohnNoathirdpartytoldmehehasnodisabilityNedsayshejusthasbadluck

_________________________________________________________________________________

bull ThisisagreatwaytostartoffourdiscussionNedvolunteeredsomevaluableinformationtoJohnthatwewillbeabletousetohelpunderstandsomeofthedataelements

Page16HomelessStatusCode

bull ThenexttwodataelementsIwilldiscussprovideadefinitionoftermsthatyouwillseeinafewresponseoptionsrelatedtohousing

bull ThedataelementHomelessStatusCodeprovidesadefinitionofldquohomelessrdquoo TheHomelessStatusCodeidentifiesaParticipantwholacksafixedregular

adequatenighttimeresidenceo AParticipantisconsideredhomelessiftheirprimarynighttimeresidenceis

sect Apublicorprivateshelteroperatedfortemporaryaccommodationsect Aninstitutionprovidingtemporaryresidenceforindividualsintendedto

beinstitutionalizedorsect Otherplacenotordinarilyusedasaregularsleepingaccommodation

o AParticipantunderage18isconsideredhomelessiftheylefthomewithoutthepermissionoftheirfamily(runawayyouth)

o AParticipantisnotconsideredhomelessiftheParticipantissect Sleepinginatemporaryresidencewhileawayfromhomesect Imprisonedorsect DetainedunderanActofCongressorStatelaw

bull LetrsquoscheckontheinformationprovidedbyNedregardinghislivingsituationtodetermineifheishomeless

Page17HomelessStatusCode

bull AsyoucanseethereareafewresponseoptionsfortheHomelessStatusCode

Page18HomelessStatusCode

bull RegardingNedhestatedhehasbeenonthestreetsorinhomelesssheltersfor10monthsofthelastyear

bull Nedisinfacthomeless

DU203NP-15-D-03049115500498 Page7of20

Page19ShelterPlacementServiceCode

bull AnotherdataelementthatprovidesdefinitionalinformationisShelterPlacementServiceCodeItprovidesthedefinitionofanemergencyshelter

bull Letrsquoslookatourgraphicforanexplanationofthisbull Asyoucanseeanemergencyshelterisanyfacilitywhichtheprimarypurposeisto

provideatemporaryshelterforthehomelessanddoesnotrequireoccupantstosignleasesoroccupancyagreements

bull Emergencysheltersincludehousingandsupportservicesforthehomelessbull Ashelterprovidessupportsupervisionandasafeplacetoliveinstructuressuchas

o Agrouphomeo Clustersofapartmentsoro Anetworkofhomesthatintegratehousingandservicesforlow-income

individualsandfamilies

Page20PriorNightResidenceCode

bull LetrsquosdiscussthePriorNightResidenceCodewhichismeanttoidentifythetypeoflocationwhereahomelessParticipantsleptthenightbeforereceivinggrant-fundedservices

bull IfaParticipantsleptinaninstitutionforlessthan30daysimmediatelypriortoreceivinggrant-fundedservicesthenrespondwiththelocationwhereParticipantsleptpriortobeinginstitutionalized

bull AsyouseeonthisslidethelistofresponseoptionsislengthyThereare18ofthemsoIwillnotreadofftheentirelist

bull Iwanttoexpandontwoofourresponseoptionsforfurtherclarificationo Option14orsafehavensareprogramsorshelterswhereapersonresidesfora

longerperiodoftimeForexampleanindividualmaybeinasafehavenforpregnantwomensothepersonmaybetherefor6monthsThisdiffersfromanemergencyshelter(option1)whereanindividualmaystayforafewdays

o Option18ortransitionalhousingforhomelesspersons(includinghomelessyouth)referstohousingwithpaidrentandmandatoryparticipationinservicesForinstanceasaconditionofreceivingpaidrenttheindividualmustreceiveemploymenttrainingcounselingetcThegoalwithtransitionalhousingprogramsistohelpgetthepersonintoindependentliving

bull YoucanalsofindthislistintheDataIntegrityReferenceManualonPage118bull AsareminderdetailedinformationregardingallDataElementsisintheDataIntegrity

ReferenceManualThemanualprovidescomprehensiveinformationforunderstandingandcollectingallDataElements

DU203NP-15-D-03049115500498 Page8of20

Page21HousingStatusCode

bull NextisHousingStatusCodeThisidentifiesaParticipantrsquoscurrenttypeofhousingandifapplicablehowthehousingispaidfor

bull Iwanttotouchonafewofresponseoptionsbull Option1IdentifiesasaPublicHousingResidentYouprobablyknowpublichousingwas

establishedtoprovidedecentandsaferentalhousingforeligiblelow-incomefamiliestheelderlyandpersonswithdisabilitiesHUDadministersFederalaidtolocalhousingagenciesthatmanagethehousingforlow-incomeresidentsatrentstheycanafford

bull Option2TenantBasedRentalVoucherisahousingvoucherthatisissuedtoanindividualorfamilymostoftenbyahousingauthorityforrentinghousingofaParticipantrsquoschoiceThevouchermustbeacceptedbytheowneroftherentalpropertyTherentalpropertycanbeahouseapartmenttrailermulti-familyunitetc

bull Option3AProjectBasedRentalVoucherisasubsidizedrentalunitTheldquoprojectrdquoorpropertydetermineseligibilityandsubsidyunderHUDguidelines

bull AsyoucanseeresponseoptionsvaryfromldquoIdentifiesasapublichousingresidentrdquoallthewaytoldquoOwnsahomerdquotoldquoHomelessrdquo

Page22YearsinSubsidizedHousingNumber

bull AswecontinueournextdataelementisYearsinSubsidizedHousingNumbero ThiselementidentifiesthenumberofyearsaParticipantlivedinpublicor

privatesubsidizedhousingo IfaParticipanthasbeeninsubsidizedhousingfordurationslessthan365days(a

completeyear)totalthenumberofthesedaysandthenroundthenumbero Rememberwhenrecordingthisdatayoumustcounteachepisodeevenifit

wasnotinconsecutiveyearsandroundtothenearestwholeyear

Page23HypotheticalExamplendashNedndashAdditionalDetails

bull WecantakethisopportunitytolisteninonadiscussionbetweenJohnandKathyregardingsomeadditionaldetailsrelatedtothehypotheticalParticipantNed

_________________________________________________________________________________

bull KathyJohnyoutoldmeafewthingsaboutNedDidNedtalkaboutanyadditionaldetailsthatwillhelpyouunderstandhissituation

bull JohnHedoestalkquitealotWhatotherinformationwereyouthinkingofbull KathyFirstoffdidNedgiveyouotherdetailsaboutspecificepisodesofhomelessnessI

usethewordldquoepisoderdquotorefertoaperiodwhenanindividualdidnothaveafixedregularnight-timeresidenceThestreetsorahomelessshelterareexamples

bull JohnYesNedsaidheexperienced4episodesofhomelessnessinthelast36monthsThisincludedlivingplace-to-placeinlocationssuchasthestreetsandhomelesssheltersSo

DU203NP-15-D-03049115500498 Page9of20

theywouldbeconsideredasepisodesInthepreviousyearNedwasonthestreetsfor10monthsbeforebeingadmittedtothehospitalforthelast35days

bull KathyOkaythatishelpfulYousayNedhasbeenhomeless4timesinthepast36monthsPriortothelastyearhowlongwereeachofthoseepisodes

bull JohnLetrsquosseepriortothelastyearwhichwehavealreadydiscussedNedrsquosfirstexperiencewasquiteshortlastingabout5daysAfterthatNedhadtwomoreepisodesOneofthoselasted20daystheotherwas14daysThatledtohismorerecentepisodeof10months

_________________________________________________________________________________

bull AsyoucanseefromKathyandJohnrsquosdiscussionthesearesomekeyfactorsthatwillbeabletousetodetermineNedrsquoshomelessstatusYouwillunderstandthismorewiththenextdataelement

Page24ChronicallyHomelessStatusCode

bull SoafterthediscussionofadditionaldetailsforNedwewilllookattheChronicallyHomelessStatusCode

bull ThechartonthisslidesummarizestherequirementstobeconsideredchronicallyhomelessTheseinclude

1Ishomeless

2Anindividualisanunaccompaniedhomeless

3Hasadisablingcondition

4aIscontinuouslyhomelessforayearormoreOR

4bHadatleastfourepisodesofhomelessnessinthepast3yearseachlastingaminimumof15daysandfinally

5Meetstheconditionsforbeingchronicallyhomelessbeforeresidinginaninstitutionalfacilitysuchasjailsubstanceabuseormentalhealthtreatmentfacilityhospitalorsimilarfacilityforfewerthanninety(90)days

bull JustareminderthisinformationisavailablewithintheChronicallyHomelessFactSheetareferencematerialthatweprovidetoyou

Page25NedndashChronicallyHomelessStatusCode

bull LetrsquosapplythistoNedrsquossituation

DU203NP-15-D-03049115500498 Page10of20

o FirsthomelessmeaningNedlacksafixedregularadequatenighttimeresidencebecausehelivedinareasnotdeemedtobesuitablesleepingplacesforhumanhabitationsuchasthestreetsandahomelessshelterNeddoesmeetthisrequirement

o NextunaccompaniedhomelessNedisahomelessindividualwhoisalonewhilehomeless

o NextadisablingconditionNeddoesnotsufferfromasubstanceabusedisorderseriousmentalillnessdevelopmentaldisabilityPTSDcognitiveimpairmentsresultingfrombraininjuryorchronicphysicalillnessordisability

o Thedurationofhomelessnessmustbecontinuousforayearormoreorfourepisodesofhomelessnessinthepast3yearseachlastingaminimumof15daysFromouradditionaldetailsNedinformedJohnthathehasexperienced4episodesofhomelessnessinthepast3yearsbutoneepisodeonlylasted14days

o FinallydoesNedmeettheconditionsforbeingchronicallyhomelessbeforebeinginstitutionalizedforfewerthan90daysAswecandetermineNeddoesnotmeettherequirementsforbeingchronicallyhomelessbeforebeinghospitalizedforfewerthan90daysHedoesnotmeetalltherequirementsonourchronicallyhomelesschart

bull Theconclusiono IsNedchronicallyhomelesso NoNedisnotchronicallyhomeless

Page26WeeksHomelessCount

bull NextwehaveourWeeksHomelessCountTheappropriatequestionthatwouldpertaintothisdataelementisldquoHowmanyweekshastheParticipantbeenhomelessinthepast12monthsrdquo

bull IfaParticipanthashomelessepisodesfordurationslessthan7days(acompleteweek)totalthenumberofthesedaysandthenroundtothenearestwholeweek

bull Usewholenumbersbull Nowrememberthisisoutofa12-monthperiodItisveryimportanttoreportonlyonthat

timeframe

Page27WeeksHomelessCount

bull NedrsquoshistorygivesagreatexampleofhowtocalculatetheWeeksHomelessCountdataelement

bull AsyoucanseeonthisslidetheformulafortheWeeksHomelessCountwillbethenumberofmonthsmultipliedby433whichistheaveragenumberofweeksinamonthThiscalculationwillgiveyouthenumberofhowmanyweekstheParticipantwashomelesspriortobeinghospitalizedNedtoldushewasonthestreetsandinsheltersfor10monthspriortobeinghospitalized10monthsmultipliedby433weeksequals4333weeks

DU203NP-15-D-03049115500498 Page11of20

bull Nextwemusttakethe35daysthatNedwasadmittedintothehospitalanddeterminehowmanyweeksthisrepresentsTodothiswetakethe35daysanddivideby7daysperweektodeterminethatNedwasinthehospitalfor5weeks

bull Finallyweaddthe5weekstoourpre-existing4333weekstoobtainatotalof4833weekshomelessRounding4833toawholenumbergivesusatotalof48weeks

Page28ReturningCitizenEx-OffenderCode

bull ForthenexthousingdataelementwewilldiscusstheReturningCitizenEx-OffenderCodebull TheReturningCitizenEx-OffenderCodeidentifiesaParticipantrsquosstatuswiththecriminal

justicesystemor(CJS)bull ItidentifiesaParticipantwhohasactivecriminalrecordsorwaschargedwith

committingacrimeinthepriortwelve(12)monthsbull Itincludesindividualschargedwithacrimethroughthestagesofthecriminaljustice

systemtothetimeanindividualisreleasedfromprobationbull ThereisnoneedtoincludeaParticipantwhohasneverbeenchargedwithcommittinga

crimebull Notetheresponseoptionsforthisdataelementincludeatimeelementoftheprevious

12monthsbull KathyandJohnhaveagreatexamplewecanusetodeterminehowbesttorespondto

thisdataelement

______________________________________________________________________________

bull KathyJohnitisimportantforustohaveabriefdiscussionregardingNedrsquosexperienceswiththeCriminalJusticeSystem(CJS)ItwillhelpusanswerthedataelementReturningCitizenEx-OffenderCodeDidhevolunteeranyofthisinformationtoyou

bull JohnYeshedidNedwasveryopenaboutdiscussinganymattersregardingtheCriminalJusticeSystemLikeIsaidbeforeheisaUSArmyveteranwhoprideshimselfondoingtherightthing

bull KathyThatrsquosgreattohearDoesNedhaveanactivecriminalrecordorwashechargedwithcommittingacrimeintheprior12months

bull JohnNoKathyNeddoesnrsquothaveacriminalrecordandhasneverbeencommittedofacrimeHeprideshimselfonfollowingthelawsthathavebeenputinplaceHecontinuedtoemphasizeheenrolledintheArmytoprotectthislandandthelawsweallliveby

______________________________________________________________________________

Page29ReturningCitizenEx-OffenderCode

bull ThepreviousconversationshowsusthatJohnwouldbechoosingOption3theindividualisnotcurrentlysubjecttoanyphaseoftheCJSandhasnotbeenintheprevious12months

DU203NP-15-D-03049115500498 Page12of20

Page30HardtoHouseCode

bull HardtoHouseCodeismeanttoidentifyaParticipantwhoishardtohouseduetothehighriskoflosingtheirhousingandanyfactorcontributingtobeingahighrisktohouse

bull Afewofourresponseoptionsforthisdataelementincludeo Headofhouseholdhaslivedinpublichousingformorethan10yearso Headofhouseholddoesnothaveahigh-schooldiplomaorGEDando Theheadofhouseholdisasingleelderlyadultwhoistheprimarycaregiverfor

oneormorechildren

Page31TransportationAssistanceServiceCode

bull TransportationAssistanceServiceCodeisaprettyinterestinghousingdataelementbull ThisincludesidentifyingaParticipantwhoreceivedtransportationservicesbull Asyoucanseefromourgraphictransportationservicesinclude

o Passesortokensforpublictransportationo Ridesinserviceprovidersrsquovehicleso Carpoolsarrangedbyserviceprovidersando Assistancewithrepairstopersonalvehicles

Page32IndependentLivingServiceCode

bull IndependentLivingServiceCodeisthenextdataelementonourlistItappliestoParticipantswhoaredisabledorelderly

bull Forthisdataelementelderlyisanindividualage62andolderFrailisdescribedasneedingassistancewith3ormoreActivitiesofDailyLiving(ADLs)

bull WediscussedActivitiesofDailyLivinginourlastvirtualconferenceYoucanalsofindthedefinitionofActivitiesofDailyLivingintheDataIntegrityReferenceManualonpage90

bull WhenfrailelderlyisreferencedintheIndependentLivingServiceCodeitpertainstoelderlyresidentsage62orolderwith3ormoreADLs

bull ThisdataelementinvolvesidentifyingdisabledorfrailelderlyParticipantswhoo 1Receivedassistanceobtaininghousingoro 2Receivedservicesthatenablethemtoremainintheirhome

bull ServicesthatenableadisabledorfrailelderlyParticipanttoremaininthehomeincludeo Cleaningthehomeorlaundryo Cookingo Payingbillso Organizingpersonalrecordsando Utilitycompanyissues

bull ServicesthatenableadisabledorfrailelderlyParticipanttoremaininthehomealsoincludereferralstoservicesorsupportstoassisttheParticipantswith

o Keepingo Managingand

DU203NP-15-D-03049115500498 Page13of20

o Maintainingallaspectsoftheirhomeotherthanhomemakingbull WeunderstandthatmostofyouServiceCoordinatorsarenotinvolvedinhomemaking

Justforsomeclarificationhomemakingincludeso Beautifyingthehomeo Homedecoratingo Organizingthehomeo Gardeningo Holidaydecorationso Craftso Messageforumsando Recipedatabases

Page33IndependentLivingServiceCode

bull ThehypotheticalexamplebetweenJohnandKathyregardingNedprovidesinformationforcollectingthisdataelement

Page34IndependentLivingServiceCode

bull JohntoldusNedis28yearsoldandisnotdisabledSinceNedisnotdisabledorelderlytheappropriateresponseoptionisldquoNArdquonotapplicable

bull RememberwhenaServiceCoordinatororaGranteedoesnotreceiveinformationfromaParticipantaboutadataelementtheappropriateresponseoptionisldquoldquoInformationnotcollectedrdquoThisisanalternativeoptionforwheninformationregardingadataelementwasnotreceived

Page35IntermediateHousingStatusCode

bull ThemainquestionforIntermediateHousingStatusCodeisldquoDidaParticipantretainParticipantrsquoshousingandwhatmethoddidtheParticipantutilizerdquo

bull ThisinvolvesidentifyingaParticipantrsquosmethodforretaininghousingbull ThemethodsfocusonapproachestomeetrentormortgageresponsibilitiesThis

includeso Avoidedevictionfromrentalpropertyo ObtainedaHomeEquityConversionMortgage(HECM)

sect YoumaybewonderingwhatthisisAHomeEquityConversionMortgageissomethingthatwascreatedbyTheFederalHousingAdministration(FHA)Knownbysomeasareversemortgageitallowsmortgageinsuranceborrowerswhomeettheagerequirementof62totransfertheequityoftheirhomeintomonthlypaymentstothemortgageinsuranceborrower

o Anothermethodthatmaybeusedforthisdataelementispreventingorresolvingamortgagedefault

DU203NP-15-D-03049115500498 Page14of20

Page36IntermediateHousingStatusCode

bull LetrsquosseewhatinformationKathyandJohncansharewithusregardingthisdataelement

bull WemoveintoafuturetimewhenthenextsetsofdiscussionsfocusonservicesNedreceivedasaprogramParticipant

______________________________________________________________________________

bull JohnHeyKathyIwantedtogiveyousomeupdatesthatNedreportedtomebull KathyThatsoundsgreatJohnIrsquomgladthatNedcontinuestovolunteerupdatestoyoubull JohnIhadafewquestionsrelatedtotheinformationhegavemeThingshavebeen

complicatedwithNedsincewelastmetbull KathyHowsobull JohnWellthingsstartedlookingupforhimforawhileHehadfinallygottenoffthe

streetsobtainedapart-timejobandwaslivinginasmallrentalpropertyinDCShortlyafterhewashavingtroublepayingtherentinfullandthelandlordwasthreateningtoevicthimNeddoesnrsquotreceivealargeamountofpaywithhispart-timejobsoitwasdifficultforhimtomanagethefullmonthrsquosrentupfront

bull KathySowhathappenedbull JohnLuckilyhecouldsitdownwithhissupervisoratworkandreceivemorehours

Nedwasextremelyexcitedtotellmetheyallowhimtoworkovertimesomeweeksbull KathyThatrsquosgreatsohewasnrsquotevictedfromtherentalpropertybull JohnNohewasnotevictedHewasabletohaveameetingwithhislandlordandnow

hersquosaheadofhisrentbyafullmonthbull KathyJohnthatrsquosgreatnewsforNedRegardingtheIntermediateHousingdata

elementthecorrectresponsehereisoption1avoidedeviction

______________________________________________________________________________

Page37IntermediateHousingStatusCode

bull ThatwasagreatexamplegivenbyKathyandJohnbull NedsecuredmorehoursathisjobresultinginincreasedpayThishelpedeasetheburden

ofhisrentexpenseandinturnheavoidedbeingevicted

Page38TemporaryHousingPlacementServiceCode

bull ThenextHousingDataElementisTemporaryHousingPlacementServiceCodebull ThisstartswithidentifyingaParticipantwhoreceivedtemporaryorshort-termtransfer

too Anotherpropertyo Adifferentunitwithinthepropertyoro Analternativecarefacility

DU203NP-15-D-03049115500498 Page15of20

bull Alternativecarefacilitiesarebestdescribedasassistedlivingfacilitiesbull ThisdataelementincludesinformationandassistanceprovidedtotheParticipantandor

familymembersregardingtemporaryhousingoptionsItalsoincludesassistancewithanindividualstransitionbacktotheirapartmentfromshort-termcarefacilityorhospital

Page39PermanentHousingPlacementServiceCode

bull SimilarbutnotthesamethenextHousingDataElementisPermanentHousingPlacementServiceCode

bull ThisstartswithidentifyingaParticipantwhoreceivedpermanentorlong-termhousingassistance

bull Servicesincludeprovidinginformationregardinglong-termhousingorassistanceforapermanentorlong-termtransferto

o Anotherpropertyo Adifferentunitwithinthepropertyoro Analternativecarefacility

Page40PermanentHousingPlacementServiceCode

bull OnceagainletrsquoscheckinwithJohnandKathyforsomemoredetailedinformationregardingthisdataelement

bull TheconversationweareabouttohearoccurredafewmonthsafterKathyandJohnrsquosdiscussionofIntermediateHousingStatusCode

______________________________________________________________________________

bull KathyJohnitrsquosgoodtobebackwithyouHowarethingsgoingbull JohnHeyKathythingsaregreatIfeellikeIrsquomgettingthehangofmydutiesasa

ServiceCoordinatorIwasabletomeetwithNedagainandhadagreatupdateforyouThankstothehelpoftheprogramhecouldmoveoutofthestudioapartmentHereceivedaraiseinsalaryathisjobwhichallowedhimtomoveintosomethingabitmorespaciousTheoldplacewasonlyastudioapartmentwithlittleroomtomaneuveraroundNeddidendupstayingatthesameapartmentcomplexbuthemovedintoa1bedroom1bathHehappilyvolunteeredthisinformationtomeatourlastmeeting

bull KathyThatrsquosgreattohearJohnIrsquomgladtheprogramassistedhiminupgradinghishousingsituation

bull JohnSoregardingthePermanentHousingPlacementServiceCodesincetheprogramhelpedNedmovewithinhiscomplexthecorrectresponsewouldhavetobereceivedservicesdirectlythroughthegrantcorrect

bull KathyThatrsquosrightJohnNedreceivedservicesdirectlyfromtheprogramwhichisoption1

______________________________________________________________________________

DU203NP-15-D-03049115500498 Page16of20

Page41PermanentHousingPlacementServiceCode

bull KathyandJohncontinuetouseNedrsquoshypotheticalsituationtoprovidegreatexamplesofthesedataelementsWecanseethecorrectresponseoptionhereisoption1receivedservicesdirectlythroughthegrant

Page42PermanentHousingPlacementDate

bull PermanentHousingPlacementDateisastraightforwarddataelementbull ThisincludesidentifyingthedateaParticipantwasplacedinadifferentunitwithinthe

propertyalong-termtransfertoanotherpropertyortoanalternativecarefacility

Page43Pre-HousingCounselingandPost-HousingCounseling

bull ContinuingwehavePre-HousingCounselingandPost-HousingCounselingServiceCodesbull Pre-HousingCounselingentailsidentifyingaParticipantwhoreceivedcounseling

servicespriortopurchasingorrentinghousingbull Thesecounselingservicesaddresstopicssuchas

o Identifyingmortgageassistanceoptionso Creatingabudgetthatsupportspayingforhousingando Explainingrequireddocuments

bull Excludedcounselingservicesareo Bank-sponsoredmortgageseminarsopentothepublico AbankguidingtheParticipantthroughthepurchasingprocessando Sweat-equityprogramsinwhichParticipantsusetheirownandvolunteerlabor

toconstructtheirhomesbull Asyoucanseethereareseveralcounselingservicesthatareavailabletobereceived

throughthegrantorfromgrant-facilitatedreferralbull Post-HousingcounselingincludesidentifyingaParticipantwhoreceivedcounselingor

servicesafterpurchasingorrentinghousingbull Post-housingcounselingservicesaddresstopicssuchas

o Meetingrentrequirementso Avoidingdefaultandforeclosureo Managingcreditissuesando Changingamortgage

Page44ResidenceCensusTract

bull ThenextdataelementisResidenceCensusTractbull CensusTractsaresmallrelativelypermanentstatisticalsubdivisionsofacountyor

equivalententityTheprimarypurposeofcensustractsistoprovideastablesetofgeographicunitsforthepresentationofstatisticaldata

bull Thedataelementidentifiesthe11-digitcensustractnumberforaParticipantsresidence

DU203NP-15-D-03049115500498 Page17of20

bull Youwillfindtheinformationforthisdataelementthroughanon-linetoollocatedontheCensusBureauswebsiteThewebaddressforthetoolisonthisslideandatthetopofthenextslide

Page45ResidenceCensusTract(1)

bull ForthenextfewminutesIwanttospeakwithyouaboutResidenceCensusTractIwanttowalkyouthroughthestepsofthisdataelementAllthestepstocollectthisdataoriginatefromtheCensusBureaursquoswebsiteThereferencesyouareabouttoseearesummarizedfromourResidenceCensusTractFactSheet

bull JustareminderifyouareattendingthisvirtualconferencewithliveQampAyoucandownloadtheFactSheetfromAdobeConnectItisinthelowerleftcornerofyourscreen

bull ThisdataelementidentifiesParticipantrsquos11-digitresidencecensustractnumberbyusingtheCensusBureaursquosonlinetooltoconvertphysicaladdressestocensustractnumbers

bull HomelessParticipantsmaydesignateafixedlocationastheirresidencesuchasahomelessshelterorotherlocationwherethehomelessParticipantmayspendtimeorreturntoforsleep

bull TheCensusBureaudevelopedanonlinetoolforconvertingphysicaladdressestocensustractnumbersItislocatedatthewebaddresslistedatthetopoftheslide

bull Letrsquosgetstartedwiththestepstocollectthisdataelementbull Step1istoaccesstheCensusBureaursquostooltoconvertaddressestocensustractnumbersat

thewebaddressprovidedbull TheslidepresentsthescreenyouwillseewhenyouaccesstheCensusBureaursquostool

Page46ResidenceCensusTract(2)

bull Instep2youwillselectldquogeographiesrdquoontheleftsideofthescreenbull Onthisslideldquogeographiesrdquoselectionisshowninagreenboxbull Adropdownmenuwillappearwhichyouwillseeonthenextslide

Page47ResidenceCensusTract(3)

bull WithinthedropdownboxldquoSelectGeographiesrdquoclickonAddresstabandentertheParticipantrsquosaddress

Page48ResidenceCensusTract(4)

bull AtableofldquoGeographyResultsrsquofortheenteredaddresswillappearbull NextlocatethesecondcolumntitledldquoGeographyTyperdquoandtherowwithldquoCensus

Tractrdquobull Clicktheiconwiththeletterldquoirdquointhefar-rightcolumntitledldquoAboutrdquo

DU203NP-15-D-03049115500498 Page18of20

bull AsyoucanseeontheslidetheappropriaterowisshowninagreenboxAgreenarrowpointstotheletterldquoirdquo

bull Clickontheletterldquoirdquointhisrow

Page49ResidenceCensusTract(5)

bull ThisisthefinalstepinourillustrativeexampleAsIrsquomsureyoucanseethereisalotofinformationonthispageYourdutiesaresimplesodonrsquotletthisoverwhelmyou

bull InthepopupwindowlocatethecolumnwiththemostrecentyearandtherowtitledldquoCoderdquo

bull SeethenumberwherethecolumnforthemostrecentyearandtherowtitledldquoCoderdquointersectThenumbercontainsldquoUSrdquowithinit

bull TheResidenceCensusTractnumberistheeleven(11)digitnumberthatappearsafterUSTheResidenceCensusTractnumberis12031015924

bull Onthisslidethenumberisindicatedbyagreenbox

Page50ResidenceCensusTract

bull ResponseoptionsforResidenceCensusTractincludeentering1 TheCensusTractNumber2 NAOR3 Informationnotcollected

Page51ResidenceCensusTract

bull Asshowninourillustrativeexamplethecorrectresponseoptionwouldbetoenterthenumber1231015924

bull ItisimportanttorememberthatthenumbersfollowingldquoUSrdquowillbeconsideredyourResidenceCensusTractNumber

Page52OpportunityAreaCensusTract

bull LetrsquostalkalittleabouttheOpportunityAreaCensusTractbull ThereasonforthisdataelementistoidentifyaParticipantwholivesinanOpportunity

AreainthecommunityrsquosRegionalFairHousingEquityAssessment(FHEA)bull SelectedcommunitieshavecompletedaRegionalFairHousingEquityAssessmentofa

regionlookingacrossmultiplecomponentstogainafullpictureofregionalequityandaccesstoopportunity

bull AnOpportunityAreameetsallthefollowingcriteriao Segregatedareasandareasofincreasingdiversityandorracialethnic

integrationo Raciallyethnicallyconcentratedareasofpovertyo Accesstoexistingareasofhighopportunity

DU203NP-15-D-03049115500498 Page19of20

o Majorpublicinvestmentsando Fairhousingissuesservicesandactivities

bull AccordingtoHUDifyoudonrsquotknowifthecommunityinwhichtheParticipantresidescompletedaRegionalFairHousingEquityAssessmentorifthepropertyisinanOpportunityAreaCensusTractpleaseleavethisfieldasNA

Page53FairHousingandCivilRightsAssistanceServiceCode

bull AswebringthisvirtualconferencetoaclosethereisonefinalHousingDataElementtodiscuss

bull TheFairHousingandCivilRightsAssistanceServiceCodeidentifiesaParticipantwhoreceivedservicesconsistentwiththeFairHousingandServiceAct

bull Servicesaredesignedtopromoteo Integratedlivingpatternsando Communitiesthatarediversealongmultipledimensions

bull Servicesaredesignedtoavoido PatternswhereaParticipantisforcedtoliveinhighpovertyareaso Areassufferingfromalackofaccessibleservicesoro Areaswhichlackintegrationintermsofincomeracecolorreligionfamilial

statusnationaloriginordisabilitystatusbull Effortstopromoteintegratedlivingpatternsandcommunitiesthatarediversearea

goodwaytoendtodayrsquosdiscussionofdataelements

Page54Summary

bull ThisconcludesourDataElementsforHousingLetrsquosreviewsomekeycomponentsbeforewegettoourQampAsession

Page55Summary

bull HUDprovidedthefollowingupdateso InformationforBudget-BasedServiceCoordinatorsappliesto202o AnewresponseoptionofldquoInformationnotcollectedrdquoisaddedtoresponseoptions

thatincludeldquoNArdquoThisisappropriatetousewhentheservicecoordinatordoesnotreceiveinformationaboutadataelementfromaParticipant

bull NeedsAssessmentdocumentsrevealthepastandcurrentdetailsofaParticipantrsquosstrengthsandneedstomatchtheParticipanttoappropriatehousingandsupportiveservices

bull Apersonisconsideredhomelessifthepersonlacksafixedregularadequatenighttimeresidence

bull Permanenthousingincludeso Anotherpropertyo Differentunitwithinthesamepropertyando Alternativecarefacilities

DU203NP-15-D-03049115500498 Page20of20

bull Fairhousingandcivilrightsassistancepromoteso Communitieswithdiversityalongmultipledimensionso Integratedlivingpatterns

bull CollectingandreportingdataallowsidentificationofthenumberofindividualsyouservetheneedforservicesandservicesdeliveredItcommunicatesthehardworkyoudoProvidingthisdataallowsforadditionalinformationtosupporttheimportanceofandneedforfundingThiswillfurthersupportthegoodworkyoudo

Page56QuestionsandAnswers

bull WewelcomeyourquestionsandfeedbackContactHUDbye-mailataskgmohudgovtoo ProvidefeedbackregardingtheStandardsforSuccessframeworkmethodologyand

toolsando SubmitquestionsItishelpfultoidentifyyourGrantProgramwiththequestionas

clarifyinginformationbull MakesuretoIncludeStandardsforSuccessinthee-mailrsquossubjectline

ForthoseofyouparticipatinginagroupvirtualconferenceonAdobeConnectwewillrespondtoquestionssubmittedthroughtheQampAdialogueboxonAdobeConnect

IwillaskmyStrategyGencolleaguesBridgetBoothandSoulisLindsey-PangalostohelpwiththeanswerstoyourquestionsPleasesubmitallquestionsthroughtheQampAboxonthelowerrightcornerofyourscreen

• StrategyGen-SfS-VC5-Housing-5-23-2017
• • HUD Standards for Success PilotData CollectionParticipant Housing Data Elements
  • Todayrsquos Presenter
  • Objectives of Session
  • At the end of this session you will
  • Slide Number 5
  • Participant Centered Data Elements
  • Previous Virtual Conference- Participant Health Data Elements
  • Slide Number 8
  • Participant Housing Data Elements ndash List
  • Participant Housing Data Elements ndash List (continued)
  • Needs Assessment Service Code
  • Needs Assessment Service Code
  • Needs Assessment Service Code
  • Meeting of Service Coordinators ndash John and Kathy
  • Hypothetical Example - Meet Ned ndash Program Participant
  • Homeless Status Code
  • Homeless Status Code
  • Homeless Status Code
  • Shelter Placement Service Code
  • Prior Night Residence Code
  • Housing Status Code
  • Years in Subsidized Housing Number
  • Hypothetical Example ndash Ned ndash Additional Details
  • Chronically Homeless Status Code
  • Ned ndash Chronically Homeless Status
  • Weeks Homeless Count
  • Weeks Homeless Count
  • Returning CitizenEx-Offender Code
  • Returning CitizenEx-Offender Code
  • Hard to House Code
  • Transportation Assistance Service Code
  • Independent Living Service Code
  • Independent Living Service Code
  • Independent Living Service Code
  • Intermediate Housing Status Code
  • Intermediate Housing Status Code
  • Intermediate Housing Status Code
  • Temporary Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Date
  • Pre-Housing Counseling and Post-Housing Counseling
  • Residence Census Tract
  • Residence Census Tract (1)
  • Residence Census Tract (2)
  • Residence Census Tract (3)
  • Residence Census Tract (4)
  • Residence Census Tract (5)
  • Residence Census Tract
  • Residence Census Tract
  • Opportunity Area Census Tract
  • Fair Housing and Civil Rights Assistance Service Code
  • Slide Number 54
  • Summary
  • Questions and Answers
  • • SfS-VC5-Housing Speakers Notes 5-23-2017

Opportunity Area Census Tract
Select
1 =		Yes
2 =		No
		NA Information not collected

Title		Opportunity Area Census Tract
Question		Does the Participant live in an opportunity area according to the communityrsquos FHEA
Focus Area		Housing
PRLI Fixed ID		35

Residence Census Tract
Enter
		4561 Salisbury Rd Jacksonville FL 33256

Title		Residence Census Tract
Question		What is the address where you live
Focus Area		Housing
PRLI Fixed ID		15

DU203NP-15-D-03049115500498

Opportunity Area Census Tract

52

Applies to GrantsB-b SC Y JRAP YFSS Y LBPHC YHC Y LHRD YHOPWA Y MFSC YJOBS+ Y ROSS Ybull Select communities completed a

Regional Fair Housing Equity Assessment (FHEA) that identifies Opportunity Area Census tracts based ono Segregated areas and areas of

increasing diversity andor racialethnic integration

o Raciallyethnically concentrated areas of poverty

o Access to existing areas of high opportunity

o Major public investments ando Fair housing issues services

and activities

DU203NP-15-D-03049115500498

Fair Housing and Civil Rights Assistance Service Code

bull Communities with diversity along multiple dimensions

bull Integrated living patterns

Areas ofbull High povertybull Lacking accessible servicesbull Not integrated in terms of income

race color religion familial status national origin or disability status

53

Promote

Avoid

Applies to GrantsB-b SC Y JRAP NFSS N LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ N ROSS N

DU203NP-15-D-0304911550049854

Summary

DU203NP-15-D-03049115500498

Summarybull HUD provided the following updates

bull Information for Budget-based Service Coordinators applies to 202bull A new response option of ldquoInformation not collectedrdquo is added to response options that include

ldquoNArdquo

bull Needs Assessment documents reveal the past and current details of a Participantrsquos strengths and needs to match the Participant to appropriate housing and supportive services

bull A person is considered homeless if the person lacks a fixed regular adequate night time residence The primary residence is

bull Public or private shelter used for temporary accommodationbull Institution providing temporary residence for those intended to be institutionalized orbull Other place not ordinarily used as a regular sleeping accommodation

bull Permanent Housing Placement Services describe assistance for a permanent or long-term transfer to another property a different unit within the same property or alternative care facilities

bull Fair housing and civil rights assistance promotesbull Communities with diversity along multiple dimensions andbull Integrated living patterns

55

DU203NP-15-D-03049115500498

Questions and Answers

Questions or Feedback Contact Information

56

Include bull Standards for Success in the e-mailrsquos subject linebull Name of Program in e-mail

HUD e-mail askgmohudgov

DU203NP-15-D-03049115500498 Page1of20

HUDStandardsforSuccessVirtualConference5ndashDataCollectionParticipantHousingDataElementsndashSpeakerrsquosComments

Page1CoverPage

bull WelcometoHUDrsquosStandardsforSuccessPilotProgramrsquosVirtualConferenceaddressingParticipantHousingDataElements

bull IfyouareparticipatinginascheduledvirtualconferenceIwanttoprovideafewTechnologyReminders1 AudioisthroughyourcomputernotthetelephoneconferencecallnumberMakesure

yourcomputersrsquospeakersarenotonmute2 Toincreasetheviewingsizeofthepresentationdocument

AtthetopofyourscreenthereisagrayoptionsbarClickontheboxofarrowsontherightsidetoincreasethesizeofthescreen

3 ThepresentationisavailablefordownloadfromtheAdobeAcrobatplatformSeethelowerleftsideofyourscreen

4 FeelfreetosubmitquestionsthroughoutthesessionusingtheQampAboxonthelowerrightcornerofyourscreenItishelpfultoincludethenameofyourGrantProgramwiththequestionasclarifyinginformationDoyouhaveaspecifictopicorneedthatyouwouldliketohearmoreinformationregardingWewelcomeyoursuggestionsandrequestsforadditionaltrainingtopicsYoucansubmitthatinformationviaquestionsalso

5 PleasecompletetheevaluationformofthissessionbeforeyouleavethevirtualconferenceThelinktotheevaluationcanbeaccessedattherightsideofyourscreenmiddleofthepage

Page2TodayrsquosPresenterPage

bull MynameisDrRobHaleyandIamtheCo-FounderandExecutiveVicePresidentofStrategyGenStrategyGenisan8(a)woman-ownedbusinessthatspecializesinqualityandperformanceimprovementStrategyGeniscontractingwithHousingandUrbanDevelopment(HUD)tofacilitatetheHUDStandardsforSuccessPilotProgram

bull WeareworkingwithThaddeusWincekwhoiswithHUDrsquosOfficeofStrategicPlanningandManagement

bull ThisvirtualconferenceispartofaseriesoftrainingsessionsregardingtheStandardsforSuccessframeworkandmethodology

bull Recordingsofpreviousvirtualconferencesareavailablethrougho LinksthatHUDe-mailedtoyouando OntheHUDPortalHUDindicatestheHUDportalshouldbecompletedinthenear

futurebull NowletrsquosmoveontotodayrsquosdiscussiontopicofParticipantHousingDataElements

DU203NP-15-D-03049115500498 Page2of20

Page3ObjectivesofSession

bull Therearetwoobjectivesforthissessiono OurfirstobjectiveistounderstandtheParticipantHousingDataElements

UnderstandingthesetopicswillfacilitateyourcollectingthedataforsubsequentsubmissiontoHUDLikethelastvirtualconferencepracticaldataintegrityandcollectiontipsareincludedaspartofthediscussion

o Asalwayswearegladtoansweryourquestions

Page4Attheendofthissessionyouwill

bull Attheendofthissessionyouwillo HaveHUDrsquosupdatedinformationregardingStandardsforSuccesso UnderstandParticipantHousingdataelementsincluding

sect Adeeperunderstandingofterminologyrelatedtohousingstatusandhousingoptionsand

sect Increasedknowledgeregardingcollectingdataonservicestoobtainhousingandself-sufficiency

Page5Background

bull Beforewebeginletrsquosquicklyrevisitmajorpointsfromtheprecedingvirtualconferencebull TherehavebeenfivevirtualconferencesdiscussingHUDrsquosStandardsforSuccessPilot

ProgramincludingThaddeusWincekrsquosKickoffconferenceo WeunderstandthattheexperiencelevelofGranteesandServiceCoordinators

variesasitrelatestocollectingandreportingdataThevirtualconferencesattempttoincludeinformationforthenovicetotheexperienced

bull Iwanttotakeafewmomentstoreviewsomeofthemajorpointsfromthepreviousvirtualconference

bull ReminderifyouwouldlikeamoredetailedreviewofanypreviousvirtualconferenceIencourageyoutoviewtherecordingofanyofthetrainingsessionspresentedtodate

Page6ParticipantCenteredDataElements

bull ToreviewtheStandardsforSuccessIndicatorsandrelatedDataElementsareorganizedinthefocusareaspicturedinthisgraphic

bull ThedataelementspertainingtoParticipantsrsquoHealthsituationsrepresentedinthecircleonthelowerleftwerecoveredinthelastvirtualconference

bull TodaywearefocusingontheHousingDataElementspicturedinthecircleonthebottomrightofthegraphic

Page7PreviousVirtualConferencendashParticipantHealthDataElements

bull HerearethekeypointsfromourpreviousdiscussionofParticipantHealthdataelementsbull NoPersonalIdentifiableInformationisreportedtoHUD

DU203NP-15-D-03049115500498 Page3of20

bull TheHealthCoverageCodeincludesidentifying(1)iftheParticipanthasinsuranceand(2)theorganizationthatprovidestheinsurance

bull DataelementsidentifyiftheParticipantbull Hasaprimarycareproviderbull Hadaroutinemedicalexambyahealthcareproviderandbull Receivedmedicalservicesandmentalhealthservices

bull SelectSubstanceAbuseServicesarealsoMentalHealthServicesExamplesincludementalhealthworkerstreatingsubstanceabuseandaParticipantreceivingservicesfromanalcoholordrugtreatmentfacility

bull TheActivitiesofDailyLiving(ADL)CodeandtheInstrumentalActivitiesofDailyLiving(IADL)CoderecordthenumberofactivitiestheParticipantcannotperformatthetimeofassessment

bull AlsoupdatedinformationthatwereceivedfromHUDbull FortheDisabilityStatusCodeServiceCoordinatorsreceivethatinformationfrom

thethirdpartywhodeterminedtheindividualisdisabledItisnotsomethingtoasktheParticipant

bull Bythewaytherearereferencematerialsthatareavailabletohelpyoubull DetailedinformationregardingallDataElementscanbefoundintheDataIntegrity

ReferenceManualThemanualprovidescomprehensiveinformationforunderstandingandcollectingallDataElements

bull Wealsoprovidereferencematerialssuchaso FactSheetso QuickReferenceso Shortcutso FrequentlyAskedQuestionsando Linkstopreviousrecordings

bull ThesereferenceswillalsobefoundontheHUDportalo HUDinformsusthattheportalisforthcomingandyouwillallbereceivinge-mails

whenitisavailableforuseTheHUDportalwillhaveallreferencematerialsforyourconvenience

bull InadditionHUDhase-mailedreferencematerialsandtheyareavailablefordownloadfromeachvirtualconferencewithliveQampA

Page8DataElementsndashParticipantHousingDataElements

bull NowontotodayrsquostopicThefocusareaParticipantHousingDataElementswillbeexploredinthissession

Page9HousingDataElementsndashList

bull Thereare21ParticipantHousingDataElementsbull ThesedataelementspertaintoindividualParticipants

DU203NP-15-D-03049115500498 Page4of20

Page10HousingDataElementsndashList(continued)

bull Wewilldescribeeachdataelementindetailandwillansweranyquestionsyouhavebull PleasefeelfreetoenteranyquestionsyoumayhaveintheQampAboxontheAdobe

ConnectscreenduringthepresentationWewilldiscussthequestionsandanswersattheconclusionofthispresentation

Page11NeedsAssessmentServiceCode

bull OurfirstdataelementfordiscussionaddressesoneofyourinitialactionswithaParticipanttheNeedsAssessmentServiceCode

bull ThisidentifiesaParticipantwhoreceivedadocumentedassessmentorIndividualServicesandTrainingPlan(ISTP)todetermineappropriatehousingandsupportiveservices

bull TheassessmentmustincludeadocumentidentifyingaParticipantrsquoshousingandsupportiveserviceneeds

bull TheassessmentrevealsthepastandcurrentdetailsoftheParticipantrsquosstrengthsandneedstomatchtheParticipanttoappropriatehousingandsupportiveservices

bull TheassessmentcanoccureitheratinitialscreeningorattimeofentrytoahousingprogramanddocumentedintheParticipantrsquoscaserecord

Page12NeedsAssessmentServiceCode

bull TheNeedsAssessmentServiceCodeprovidesagoodexampleforcommunicatingupdatedinformationfromHUDrsquosOfficeofStrategicManagement

bull HUDhasnewinformationregardingStandardsforSuccessanddataelementsbull TheinformationrelatedtoBudget-basedServiceCoordinatorsalsorelatesto202bull ThischangeisreflectedintheAppliestoGrantsbox202isnowincludedwithBudget-

based(B-b)ServiceCoordinatorsYouwillnolongerseereferencesto202bull AsareminderB-bServiceCoordinatorscollectandreportthesameDataElementsas

Multi-FamilyServiceCoordinators(MFSC)

Page13NeedsAssessmentServiceCode

bull AnotherchangeHUDisaddingtheresponseoptionofldquoInformationnotcollectedrdquotoanysetofresponseoptionsthatincludetheldquoNArdquoorldquoNotApplicablerdquooption

bull InsomeprogramsaServiceCoordinatormaynotreceiveinformationfromaParticipantaboutadataelementItisnotasituationwheretheindividualrefusedtoprovideananswerWhenaServiceCoordinatororaGranteedoesnotreceiveinformationfromaParticipantaboutadataelementtheappropriateresponseoptionisldquoInformationnotcollectedrdquo

bull ThisnewresponseoptionisincorporatedintotheInFormtoolthatHUDwillbedeliveringinthefutureAASCOnlinemadethischangeintheirsystemaswell

DU203NP-15-D-03049115500498 Page5of20

bull TheresponseoptionboxshowsusthatresponseoptionsnowincludeldquoInformationnotcollectedrdquoatthebottomoftheresponseoptionsbox

bull Itisimportanttocollectdatatoquantifyo Needsforserviceso Thenumberofindividualsservedando Servicesdelivered

bull Itisameanstocommunicateyourworkbull TheaggregatedinformationprovidesadditionalsupportforrequestsforfundingThis

willfurthersupportthegoodworkyoudo

Page14HypotheticalExamplendashJohnandKathyndashServiceCoordinatorMeeting

bull IfyouparticipatedinourlastvirtualconferenceyouwereintroducedtoServiceCoordinatorsnamedJohnandKathyJohnisnewtohisroleasaServiceCoordinatorKathyhas7yearsrsquoexperienceandishelpingJohnlearnhisnewroleJohnandKathyarebacktodaytohelpillustratehowtocollectthedataelementsrelatedtohousing

bull TheconversationsbetweenJohnandKathyareusedtoillustratedataelementsStandardsforSuccessisnotrecommendingyouchangethewayyouconductyourworkWeunderstandthatyourelyoninformationvolunteeredbytheParticipantsinyourprogramandmaynotbeaskingquestionsdirectlyoftheParticipants

Page15HypotheticalExample-MeetNed

bull FortodayrsquosdiscussionwewillbeusingourfriendNedasahypotheticalexampletohelpexplaindataelements

bull LetrsquoslisteninonKathyandJohnrsquosdiscussionaboutinformationthatNedvolunteeredtoJohnregardinghishistorypriortoenrollinginthehousingprogram

_________________________________________________________________________________

bull KathyHelloJohnHowarethingsgoingbull JohnPrettywellIamsobusyThedaysgobyveryquicklybull KathyThelasttimewetalkedyouweregettingmoreacquaintedwithcollectingdata

abouttheParticipantsHowisthatcomingalongbull JohnIamgettingmoreandmorefamiliarwiththedataelementstheirdefinitionsand

guidelinesforcollectingIstillhaveafewquestionsDoyouhavetimetoanswerthembull KathySurebull JohnIrsquollstartwithaParticipantwhoIamworkingwithanddevelopedwhatIbelieveisa

goodrelationshipwithhimIrsquollcallhimNedNedtoldmeheis28yearsoldandlivesinWashingtonDCHesaidhedidnrsquothaveahomepriortojoiningtheprogramHeusuallysleptinthestreetsorataoneofthelocalhomelesssheltersHevolunteeredthathedidnothaveacriminalrecordjustdidnrsquothavemuchgoodluckaftergettingoutoftheArmy

DU203NP-15-D-03049115500498 Page6of20

bull KathyJohndidNedsayhowlonghehadbeenlivingonthestreetsorwhatfactorscontributedtohissituation

bull JohnNedjustsaidhehadnothadthebestluckHetoldmehewasonthestreetsandinsheltersfor10monthsoutofthelastyear

bull KathyJohndoyouknowifNedisdiagnosedasdisabledbull JohnNoathirdpartytoldmehehasnodisabilityNedsayshejusthasbadluck

_________________________________________________________________________________

bull ThisisagreatwaytostartoffourdiscussionNedvolunteeredsomevaluableinformationtoJohnthatwewillbeabletousetohelpunderstandsomeofthedataelements

Page16HomelessStatusCode

bull ThenexttwodataelementsIwilldiscussprovideadefinitionoftermsthatyouwillseeinafewresponseoptionsrelatedtohousing

bull ThedataelementHomelessStatusCodeprovidesadefinitionofldquohomelessrdquoo TheHomelessStatusCodeidentifiesaParticipantwholacksafixedregular

adequatenighttimeresidenceo AParticipantisconsideredhomelessiftheirprimarynighttimeresidenceis

sect Apublicorprivateshelteroperatedfortemporaryaccommodationsect Aninstitutionprovidingtemporaryresidenceforindividualsintendedto

beinstitutionalizedorsect Otherplacenotordinarilyusedasaregularsleepingaccommodation

o AParticipantunderage18isconsideredhomelessiftheylefthomewithoutthepermissionoftheirfamily(runawayyouth)

o AParticipantisnotconsideredhomelessiftheParticipantissect Sleepinginatemporaryresidencewhileawayfromhomesect Imprisonedorsect DetainedunderanActofCongressorStatelaw

bull LetrsquoscheckontheinformationprovidedbyNedregardinghislivingsituationtodetermineifheishomeless

Page17HomelessStatusCode

bull AsyoucanseethereareafewresponseoptionsfortheHomelessStatusCode

Page18HomelessStatusCode

bull RegardingNedhestatedhehasbeenonthestreetsorinhomelesssheltersfor10monthsofthelastyear

bull Nedisinfacthomeless

DU203NP-15-D-03049115500498 Page7of20

Page19ShelterPlacementServiceCode

bull AnotherdataelementthatprovidesdefinitionalinformationisShelterPlacementServiceCodeItprovidesthedefinitionofanemergencyshelter

bull Letrsquoslookatourgraphicforanexplanationofthisbull Asyoucanseeanemergencyshelterisanyfacilitywhichtheprimarypurposeisto

provideatemporaryshelterforthehomelessanddoesnotrequireoccupantstosignleasesoroccupancyagreements

bull Emergencysheltersincludehousingandsupportservicesforthehomelessbull Ashelterprovidessupportsupervisionandasafeplacetoliveinstructuressuchas

o Agrouphomeo Clustersofapartmentsoro Anetworkofhomesthatintegratehousingandservicesforlow-income

individualsandfamilies

Page20PriorNightResidenceCode

bull LetrsquosdiscussthePriorNightResidenceCodewhichismeanttoidentifythetypeoflocationwhereahomelessParticipantsleptthenightbeforereceivinggrant-fundedservices

bull IfaParticipantsleptinaninstitutionforlessthan30daysimmediatelypriortoreceivinggrant-fundedservicesthenrespondwiththelocationwhereParticipantsleptpriortobeinginstitutionalized

bull AsyouseeonthisslidethelistofresponseoptionsislengthyThereare18ofthemsoIwillnotreadofftheentirelist

bull Iwanttoexpandontwoofourresponseoptionsforfurtherclarificationo Option14orsafehavensareprogramsorshelterswhereapersonresidesfora

longerperiodoftimeForexampleanindividualmaybeinasafehavenforpregnantwomensothepersonmaybetherefor6monthsThisdiffersfromanemergencyshelter(option1)whereanindividualmaystayforafewdays

o Option18ortransitionalhousingforhomelesspersons(includinghomelessyouth)referstohousingwithpaidrentandmandatoryparticipationinservicesForinstanceasaconditionofreceivingpaidrenttheindividualmustreceiveemploymenttrainingcounselingetcThegoalwithtransitionalhousingprogramsistohelpgetthepersonintoindependentliving

bull YoucanalsofindthislistintheDataIntegrityReferenceManualonPage118bull AsareminderdetailedinformationregardingallDataElementsisintheDataIntegrity

ReferenceManualThemanualprovidescomprehensiveinformationforunderstandingandcollectingallDataElements

DU203NP-15-D-03049115500498 Page8of20

Page21HousingStatusCode

bull NextisHousingStatusCodeThisidentifiesaParticipantrsquoscurrenttypeofhousingandifapplicablehowthehousingispaidfor

bull Iwanttotouchonafewofresponseoptionsbull Option1IdentifiesasaPublicHousingResidentYouprobablyknowpublichousingwas

establishedtoprovidedecentandsaferentalhousingforeligiblelow-incomefamiliestheelderlyandpersonswithdisabilitiesHUDadministersFederalaidtolocalhousingagenciesthatmanagethehousingforlow-incomeresidentsatrentstheycanafford

bull Option2TenantBasedRentalVoucherisahousingvoucherthatisissuedtoanindividualorfamilymostoftenbyahousingauthorityforrentinghousingofaParticipantrsquoschoiceThevouchermustbeacceptedbytheowneroftherentalpropertyTherentalpropertycanbeahouseapartmenttrailermulti-familyunitetc

bull Option3AProjectBasedRentalVoucherisasubsidizedrentalunitTheldquoprojectrdquoorpropertydetermineseligibilityandsubsidyunderHUDguidelines

bull AsyoucanseeresponseoptionsvaryfromldquoIdentifiesasapublichousingresidentrdquoallthewaytoldquoOwnsahomerdquotoldquoHomelessrdquo

Page22YearsinSubsidizedHousingNumber

bull AswecontinueournextdataelementisYearsinSubsidizedHousingNumbero ThiselementidentifiesthenumberofyearsaParticipantlivedinpublicor

privatesubsidizedhousingo IfaParticipanthasbeeninsubsidizedhousingfordurationslessthan365days(a

completeyear)totalthenumberofthesedaysandthenroundthenumbero Rememberwhenrecordingthisdatayoumustcounteachepisodeevenifit

wasnotinconsecutiveyearsandroundtothenearestwholeyear

Page23HypotheticalExamplendashNedndashAdditionalDetails

bull WecantakethisopportunitytolisteninonadiscussionbetweenJohnandKathyregardingsomeadditionaldetailsrelatedtothehypotheticalParticipantNed

_________________________________________________________________________________

bull KathyJohnyoutoldmeafewthingsaboutNedDidNedtalkaboutanyadditionaldetailsthatwillhelpyouunderstandhissituation

bull JohnHedoestalkquitealotWhatotherinformationwereyouthinkingofbull KathyFirstoffdidNedgiveyouotherdetailsaboutspecificepisodesofhomelessnessI

usethewordldquoepisoderdquotorefertoaperiodwhenanindividualdidnothaveafixedregularnight-timeresidenceThestreetsorahomelessshelterareexamples

bull JohnYesNedsaidheexperienced4episodesofhomelessnessinthelast36monthsThisincludedlivingplace-to-placeinlocationssuchasthestreetsandhomelesssheltersSo

DU203NP-15-D-03049115500498 Page9of20

theywouldbeconsideredasepisodesInthepreviousyearNedwasonthestreetsfor10monthsbeforebeingadmittedtothehospitalforthelast35days

bull KathyOkaythatishelpfulYousayNedhasbeenhomeless4timesinthepast36monthsPriortothelastyearhowlongwereeachofthoseepisodes

bull JohnLetrsquosseepriortothelastyearwhichwehavealreadydiscussedNedrsquosfirstexperiencewasquiteshortlastingabout5daysAfterthatNedhadtwomoreepisodesOneofthoselasted20daystheotherwas14daysThatledtohismorerecentepisodeof10months

_________________________________________________________________________________

bull AsyoucanseefromKathyandJohnrsquosdiscussionthesearesomekeyfactorsthatwillbeabletousetodetermineNedrsquoshomelessstatusYouwillunderstandthismorewiththenextdataelement

Page24ChronicallyHomelessStatusCode

bull SoafterthediscussionofadditionaldetailsforNedwewilllookattheChronicallyHomelessStatusCode

bull ThechartonthisslidesummarizestherequirementstobeconsideredchronicallyhomelessTheseinclude

1Ishomeless

2Anindividualisanunaccompaniedhomeless

3Hasadisablingcondition

4aIscontinuouslyhomelessforayearormoreOR

4bHadatleastfourepisodesofhomelessnessinthepast3yearseachlastingaminimumof15daysandfinally

5Meetstheconditionsforbeingchronicallyhomelessbeforeresidinginaninstitutionalfacilitysuchasjailsubstanceabuseormentalhealthtreatmentfacilityhospitalorsimilarfacilityforfewerthanninety(90)days

bull JustareminderthisinformationisavailablewithintheChronicallyHomelessFactSheetareferencematerialthatweprovidetoyou

Page25NedndashChronicallyHomelessStatusCode

bull LetrsquosapplythistoNedrsquossituation

DU203NP-15-D-03049115500498 Page10of20

o FirsthomelessmeaningNedlacksafixedregularadequatenighttimeresidencebecausehelivedinareasnotdeemedtobesuitablesleepingplacesforhumanhabitationsuchasthestreetsandahomelessshelterNeddoesmeetthisrequirement

o NextunaccompaniedhomelessNedisahomelessindividualwhoisalonewhilehomeless

o NextadisablingconditionNeddoesnotsufferfromasubstanceabusedisorderseriousmentalillnessdevelopmentaldisabilityPTSDcognitiveimpairmentsresultingfrombraininjuryorchronicphysicalillnessordisability

o Thedurationofhomelessnessmustbecontinuousforayearormoreorfourepisodesofhomelessnessinthepast3yearseachlastingaminimumof15daysFromouradditionaldetailsNedinformedJohnthathehasexperienced4episodesofhomelessnessinthepast3yearsbutoneepisodeonlylasted14days

o FinallydoesNedmeettheconditionsforbeingchronicallyhomelessbeforebeinginstitutionalizedforfewerthan90daysAswecandetermineNeddoesnotmeettherequirementsforbeingchronicallyhomelessbeforebeinghospitalizedforfewerthan90daysHedoesnotmeetalltherequirementsonourchronicallyhomelesschart

bull Theconclusiono IsNedchronicallyhomelesso NoNedisnotchronicallyhomeless

Page26WeeksHomelessCount

bull NextwehaveourWeeksHomelessCountTheappropriatequestionthatwouldpertaintothisdataelementisldquoHowmanyweekshastheParticipantbeenhomelessinthepast12monthsrdquo

bull IfaParticipanthashomelessepisodesfordurationslessthan7days(acompleteweek)totalthenumberofthesedaysandthenroundtothenearestwholeweek

bull Usewholenumbersbull Nowrememberthisisoutofa12-monthperiodItisveryimportanttoreportonlyonthat

timeframe

Page27WeeksHomelessCount

bull NedrsquoshistorygivesagreatexampleofhowtocalculatetheWeeksHomelessCountdataelement

bull AsyoucanseeonthisslidetheformulafortheWeeksHomelessCountwillbethenumberofmonthsmultipliedby433whichistheaveragenumberofweeksinamonthThiscalculationwillgiveyouthenumberofhowmanyweekstheParticipantwashomelesspriortobeinghospitalizedNedtoldushewasonthestreetsandinsheltersfor10monthspriortobeinghospitalized10monthsmultipliedby433weeksequals4333weeks

DU203NP-15-D-03049115500498 Page11of20

bull Nextwemusttakethe35daysthatNedwasadmittedintothehospitalanddeterminehowmanyweeksthisrepresentsTodothiswetakethe35daysanddivideby7daysperweektodeterminethatNedwasinthehospitalfor5weeks

bull Finallyweaddthe5weekstoourpre-existing4333weekstoobtainatotalof4833weekshomelessRounding4833toawholenumbergivesusatotalof48weeks

Page28ReturningCitizenEx-OffenderCode

bull ForthenexthousingdataelementwewilldiscusstheReturningCitizenEx-OffenderCodebull TheReturningCitizenEx-OffenderCodeidentifiesaParticipantrsquosstatuswiththecriminal

justicesystemor(CJS)bull ItidentifiesaParticipantwhohasactivecriminalrecordsorwaschargedwith

committingacrimeinthepriortwelve(12)monthsbull Itincludesindividualschargedwithacrimethroughthestagesofthecriminaljustice

systemtothetimeanindividualisreleasedfromprobationbull ThereisnoneedtoincludeaParticipantwhohasneverbeenchargedwithcommittinga

crimebull Notetheresponseoptionsforthisdataelementincludeatimeelementoftheprevious

12monthsbull KathyandJohnhaveagreatexamplewecanusetodeterminehowbesttorespondto

thisdataelement

______________________________________________________________________________

bull KathyJohnitisimportantforustohaveabriefdiscussionregardingNedrsquosexperienceswiththeCriminalJusticeSystem(CJS)ItwillhelpusanswerthedataelementReturningCitizenEx-OffenderCodeDidhevolunteeranyofthisinformationtoyou

bull JohnYeshedidNedwasveryopenaboutdiscussinganymattersregardingtheCriminalJusticeSystemLikeIsaidbeforeheisaUSArmyveteranwhoprideshimselfondoingtherightthing

bull KathyThatrsquosgreattohearDoesNedhaveanactivecriminalrecordorwashechargedwithcommittingacrimeintheprior12months

bull JohnNoKathyNeddoesnrsquothaveacriminalrecordandhasneverbeencommittedofacrimeHeprideshimselfonfollowingthelawsthathavebeenputinplaceHecontinuedtoemphasizeheenrolledintheArmytoprotectthislandandthelawsweallliveby

______________________________________________________________________________

Page29ReturningCitizenEx-OffenderCode

bull ThepreviousconversationshowsusthatJohnwouldbechoosingOption3theindividualisnotcurrentlysubjecttoanyphaseoftheCJSandhasnotbeenintheprevious12months

DU203NP-15-D-03049115500498 Page12of20

Page30HardtoHouseCode

bull HardtoHouseCodeismeanttoidentifyaParticipantwhoishardtohouseduetothehighriskoflosingtheirhousingandanyfactorcontributingtobeingahighrisktohouse

bull Afewofourresponseoptionsforthisdataelementincludeo Headofhouseholdhaslivedinpublichousingformorethan10yearso Headofhouseholddoesnothaveahigh-schooldiplomaorGEDando Theheadofhouseholdisasingleelderlyadultwhoistheprimarycaregiverfor

oneormorechildren

Page31TransportationAssistanceServiceCode

bull TransportationAssistanceServiceCodeisaprettyinterestinghousingdataelementbull ThisincludesidentifyingaParticipantwhoreceivedtransportationservicesbull Asyoucanseefromourgraphictransportationservicesinclude

o Passesortokensforpublictransportationo Ridesinserviceprovidersrsquovehicleso Carpoolsarrangedbyserviceprovidersando Assistancewithrepairstopersonalvehicles

Page32IndependentLivingServiceCode

bull IndependentLivingServiceCodeisthenextdataelementonourlistItappliestoParticipantswhoaredisabledorelderly

bull Forthisdataelementelderlyisanindividualage62andolderFrailisdescribedasneedingassistancewith3ormoreActivitiesofDailyLiving(ADLs)

bull WediscussedActivitiesofDailyLivinginourlastvirtualconferenceYoucanalsofindthedefinitionofActivitiesofDailyLivingintheDataIntegrityReferenceManualonpage90

bull WhenfrailelderlyisreferencedintheIndependentLivingServiceCodeitpertainstoelderlyresidentsage62orolderwith3ormoreADLs

bull ThisdataelementinvolvesidentifyingdisabledorfrailelderlyParticipantswhoo 1Receivedassistanceobtaininghousingoro 2Receivedservicesthatenablethemtoremainintheirhome

bull ServicesthatenableadisabledorfrailelderlyParticipanttoremaininthehomeincludeo Cleaningthehomeorlaundryo Cookingo Payingbillso Organizingpersonalrecordsando Utilitycompanyissues

bull ServicesthatenableadisabledorfrailelderlyParticipanttoremaininthehomealsoincludereferralstoservicesorsupportstoassisttheParticipantswith

o Keepingo Managingand

DU203NP-15-D-03049115500498 Page13of20

o Maintainingallaspectsoftheirhomeotherthanhomemakingbull WeunderstandthatmostofyouServiceCoordinatorsarenotinvolvedinhomemaking

Justforsomeclarificationhomemakingincludeso Beautifyingthehomeo Homedecoratingo Organizingthehomeo Gardeningo Holidaydecorationso Craftso Messageforumsando Recipedatabases

Page33IndependentLivingServiceCode

bull ThehypotheticalexamplebetweenJohnandKathyregardingNedprovidesinformationforcollectingthisdataelement

Page34IndependentLivingServiceCode

bull JohntoldusNedis28yearsoldandisnotdisabledSinceNedisnotdisabledorelderlytheappropriateresponseoptionisldquoNArdquonotapplicable

bull RememberwhenaServiceCoordinatororaGranteedoesnotreceiveinformationfromaParticipantaboutadataelementtheappropriateresponseoptionisldquoldquoInformationnotcollectedrdquoThisisanalternativeoptionforwheninformationregardingadataelementwasnotreceived

Page35IntermediateHousingStatusCode

bull ThemainquestionforIntermediateHousingStatusCodeisldquoDidaParticipantretainParticipantrsquoshousingandwhatmethoddidtheParticipantutilizerdquo

bull ThisinvolvesidentifyingaParticipantrsquosmethodforretaininghousingbull ThemethodsfocusonapproachestomeetrentormortgageresponsibilitiesThis

includeso Avoidedevictionfromrentalpropertyo ObtainedaHomeEquityConversionMortgage(HECM)

sect YoumaybewonderingwhatthisisAHomeEquityConversionMortgageissomethingthatwascreatedbyTheFederalHousingAdministration(FHA)Knownbysomeasareversemortgageitallowsmortgageinsuranceborrowerswhomeettheagerequirementof62totransfertheequityoftheirhomeintomonthlypaymentstothemortgageinsuranceborrower

o Anothermethodthatmaybeusedforthisdataelementispreventingorresolvingamortgagedefault

DU203NP-15-D-03049115500498 Page14of20

Page36IntermediateHousingStatusCode

bull LetrsquosseewhatinformationKathyandJohncansharewithusregardingthisdataelement

bull WemoveintoafuturetimewhenthenextsetsofdiscussionsfocusonservicesNedreceivedasaprogramParticipant

______________________________________________________________________________

bull JohnHeyKathyIwantedtogiveyousomeupdatesthatNedreportedtomebull KathyThatsoundsgreatJohnIrsquomgladthatNedcontinuestovolunteerupdatestoyoubull JohnIhadafewquestionsrelatedtotheinformationhegavemeThingshavebeen

complicatedwithNedsincewelastmetbull KathyHowsobull JohnWellthingsstartedlookingupforhimforawhileHehadfinallygottenoffthe

streetsobtainedapart-timejobandwaslivinginasmallrentalpropertyinDCShortlyafterhewashavingtroublepayingtherentinfullandthelandlordwasthreateningtoevicthimNeddoesnrsquotreceivealargeamountofpaywithhispart-timejobsoitwasdifficultforhimtomanagethefullmonthrsquosrentupfront

bull KathySowhathappenedbull JohnLuckilyhecouldsitdownwithhissupervisoratworkandreceivemorehours

Nedwasextremelyexcitedtotellmetheyallowhimtoworkovertimesomeweeksbull KathyThatrsquosgreatsohewasnrsquotevictedfromtherentalpropertybull JohnNohewasnotevictedHewasabletohaveameetingwithhislandlordandnow

hersquosaheadofhisrentbyafullmonthbull KathyJohnthatrsquosgreatnewsforNedRegardingtheIntermediateHousingdata

elementthecorrectresponsehereisoption1avoidedeviction

______________________________________________________________________________

Page37IntermediateHousingStatusCode

bull ThatwasagreatexamplegivenbyKathyandJohnbull NedsecuredmorehoursathisjobresultinginincreasedpayThishelpedeasetheburden

ofhisrentexpenseandinturnheavoidedbeingevicted

Page38TemporaryHousingPlacementServiceCode

bull ThenextHousingDataElementisTemporaryHousingPlacementServiceCodebull ThisstartswithidentifyingaParticipantwhoreceivedtemporaryorshort-termtransfer

too Anotherpropertyo Adifferentunitwithinthepropertyoro Analternativecarefacility

DU203NP-15-D-03049115500498 Page15of20

bull Alternativecarefacilitiesarebestdescribedasassistedlivingfacilitiesbull ThisdataelementincludesinformationandassistanceprovidedtotheParticipantandor

familymembersregardingtemporaryhousingoptionsItalsoincludesassistancewithanindividualstransitionbacktotheirapartmentfromshort-termcarefacilityorhospital

Page39PermanentHousingPlacementServiceCode

bull SimilarbutnotthesamethenextHousingDataElementisPermanentHousingPlacementServiceCode

bull ThisstartswithidentifyingaParticipantwhoreceivedpermanentorlong-termhousingassistance

bull Servicesincludeprovidinginformationregardinglong-termhousingorassistanceforapermanentorlong-termtransferto

o Anotherpropertyo Adifferentunitwithinthepropertyoro Analternativecarefacility

Page40PermanentHousingPlacementServiceCode

bull OnceagainletrsquoscheckinwithJohnandKathyforsomemoredetailedinformationregardingthisdataelement

bull TheconversationweareabouttohearoccurredafewmonthsafterKathyandJohnrsquosdiscussionofIntermediateHousingStatusCode

______________________________________________________________________________

bull KathyJohnitrsquosgoodtobebackwithyouHowarethingsgoingbull JohnHeyKathythingsaregreatIfeellikeIrsquomgettingthehangofmydutiesasa

ServiceCoordinatorIwasabletomeetwithNedagainandhadagreatupdateforyouThankstothehelpoftheprogramhecouldmoveoutofthestudioapartmentHereceivedaraiseinsalaryathisjobwhichallowedhimtomoveintosomethingabitmorespaciousTheoldplacewasonlyastudioapartmentwithlittleroomtomaneuveraroundNeddidendupstayingatthesameapartmentcomplexbuthemovedintoa1bedroom1bathHehappilyvolunteeredthisinformationtomeatourlastmeeting

bull KathyThatrsquosgreattohearJohnIrsquomgladtheprogramassistedhiminupgradinghishousingsituation

bull JohnSoregardingthePermanentHousingPlacementServiceCodesincetheprogramhelpedNedmovewithinhiscomplexthecorrectresponsewouldhavetobereceivedservicesdirectlythroughthegrantcorrect

bull KathyThatrsquosrightJohnNedreceivedservicesdirectlyfromtheprogramwhichisoption1

______________________________________________________________________________

DU203NP-15-D-03049115500498 Page16of20

Page41PermanentHousingPlacementServiceCode

bull KathyandJohncontinuetouseNedrsquoshypotheticalsituationtoprovidegreatexamplesofthesedataelementsWecanseethecorrectresponseoptionhereisoption1receivedservicesdirectlythroughthegrant

Page42PermanentHousingPlacementDate

bull PermanentHousingPlacementDateisastraightforwarddataelementbull ThisincludesidentifyingthedateaParticipantwasplacedinadifferentunitwithinthe

propertyalong-termtransfertoanotherpropertyortoanalternativecarefacility

Page43Pre-HousingCounselingandPost-HousingCounseling

bull ContinuingwehavePre-HousingCounselingandPost-HousingCounselingServiceCodesbull Pre-HousingCounselingentailsidentifyingaParticipantwhoreceivedcounseling

servicespriortopurchasingorrentinghousingbull Thesecounselingservicesaddresstopicssuchas

o Identifyingmortgageassistanceoptionso Creatingabudgetthatsupportspayingforhousingando Explainingrequireddocuments

bull Excludedcounselingservicesareo Bank-sponsoredmortgageseminarsopentothepublico AbankguidingtheParticipantthroughthepurchasingprocessando Sweat-equityprogramsinwhichParticipantsusetheirownandvolunteerlabor

toconstructtheirhomesbull Asyoucanseethereareseveralcounselingservicesthatareavailabletobereceived

throughthegrantorfromgrant-facilitatedreferralbull Post-HousingcounselingincludesidentifyingaParticipantwhoreceivedcounselingor

servicesafterpurchasingorrentinghousingbull Post-housingcounselingservicesaddresstopicssuchas

o Meetingrentrequirementso Avoidingdefaultandforeclosureo Managingcreditissuesando Changingamortgage

Page44ResidenceCensusTract

bull ThenextdataelementisResidenceCensusTractbull CensusTractsaresmallrelativelypermanentstatisticalsubdivisionsofacountyor

equivalententityTheprimarypurposeofcensustractsistoprovideastablesetofgeographicunitsforthepresentationofstatisticaldata

bull Thedataelementidentifiesthe11-digitcensustractnumberforaParticipantsresidence

DU203NP-15-D-03049115500498 Page17of20

bull Youwillfindtheinformationforthisdataelementthroughanon-linetoollocatedontheCensusBureauswebsiteThewebaddressforthetoolisonthisslideandatthetopofthenextslide

Page45ResidenceCensusTract(1)

bull ForthenextfewminutesIwanttospeakwithyouaboutResidenceCensusTractIwanttowalkyouthroughthestepsofthisdataelementAllthestepstocollectthisdataoriginatefromtheCensusBureaursquoswebsiteThereferencesyouareabouttoseearesummarizedfromourResidenceCensusTractFactSheet

bull JustareminderifyouareattendingthisvirtualconferencewithliveQampAyoucandownloadtheFactSheetfromAdobeConnectItisinthelowerleftcornerofyourscreen

bull ThisdataelementidentifiesParticipantrsquos11-digitresidencecensustractnumberbyusingtheCensusBureaursquosonlinetooltoconvertphysicaladdressestocensustractnumbers

bull HomelessParticipantsmaydesignateafixedlocationastheirresidencesuchasahomelessshelterorotherlocationwherethehomelessParticipantmayspendtimeorreturntoforsleep

bull TheCensusBureaudevelopedanonlinetoolforconvertingphysicaladdressestocensustractnumbersItislocatedatthewebaddresslistedatthetopoftheslide

bull Letrsquosgetstartedwiththestepstocollectthisdataelementbull Step1istoaccesstheCensusBureaursquostooltoconvertaddressestocensustractnumbersat

thewebaddressprovidedbull TheslidepresentsthescreenyouwillseewhenyouaccesstheCensusBureaursquostool

Page46ResidenceCensusTract(2)

bull Instep2youwillselectldquogeographiesrdquoontheleftsideofthescreenbull Onthisslideldquogeographiesrdquoselectionisshowninagreenboxbull Adropdownmenuwillappearwhichyouwillseeonthenextslide

Page47ResidenceCensusTract(3)

bull WithinthedropdownboxldquoSelectGeographiesrdquoclickonAddresstabandentertheParticipantrsquosaddress

Page48ResidenceCensusTract(4)

bull AtableofldquoGeographyResultsrsquofortheenteredaddresswillappearbull NextlocatethesecondcolumntitledldquoGeographyTyperdquoandtherowwithldquoCensus

Tractrdquobull Clicktheiconwiththeletterldquoirdquointhefar-rightcolumntitledldquoAboutrdquo

DU203NP-15-D-03049115500498 Page18of20

bull AsyoucanseeontheslidetheappropriaterowisshowninagreenboxAgreenarrowpointstotheletterldquoirdquo

bull Clickontheletterldquoirdquointhisrow

Page49ResidenceCensusTract(5)

bull ThisisthefinalstepinourillustrativeexampleAsIrsquomsureyoucanseethereisalotofinformationonthispageYourdutiesaresimplesodonrsquotletthisoverwhelmyou

bull InthepopupwindowlocatethecolumnwiththemostrecentyearandtherowtitledldquoCoderdquo

bull SeethenumberwherethecolumnforthemostrecentyearandtherowtitledldquoCoderdquointersectThenumbercontainsldquoUSrdquowithinit

bull TheResidenceCensusTractnumberistheeleven(11)digitnumberthatappearsafterUSTheResidenceCensusTractnumberis12031015924

bull Onthisslidethenumberisindicatedbyagreenbox

Page50ResidenceCensusTract

bull ResponseoptionsforResidenceCensusTractincludeentering1 TheCensusTractNumber2 NAOR3 Informationnotcollected

Page51ResidenceCensusTract

bull Asshowninourillustrativeexamplethecorrectresponseoptionwouldbetoenterthenumber1231015924

bull ItisimportanttorememberthatthenumbersfollowingldquoUSrdquowillbeconsideredyourResidenceCensusTractNumber

Page52OpportunityAreaCensusTract

bull LetrsquostalkalittleabouttheOpportunityAreaCensusTractbull ThereasonforthisdataelementistoidentifyaParticipantwholivesinanOpportunity

AreainthecommunityrsquosRegionalFairHousingEquityAssessment(FHEA)bull SelectedcommunitieshavecompletedaRegionalFairHousingEquityAssessmentofa

regionlookingacrossmultiplecomponentstogainafullpictureofregionalequityandaccesstoopportunity

bull AnOpportunityAreameetsallthefollowingcriteriao Segregatedareasandareasofincreasingdiversityandorracialethnic

integrationo Raciallyethnicallyconcentratedareasofpovertyo Accesstoexistingareasofhighopportunity

DU203NP-15-D-03049115500498 Page19of20

o Majorpublicinvestmentsando Fairhousingissuesservicesandactivities

bull AccordingtoHUDifyoudonrsquotknowifthecommunityinwhichtheParticipantresidescompletedaRegionalFairHousingEquityAssessmentorifthepropertyisinanOpportunityAreaCensusTractpleaseleavethisfieldasNA

Page53FairHousingandCivilRightsAssistanceServiceCode

bull AswebringthisvirtualconferencetoaclosethereisonefinalHousingDataElementtodiscuss

bull TheFairHousingandCivilRightsAssistanceServiceCodeidentifiesaParticipantwhoreceivedservicesconsistentwiththeFairHousingandServiceAct

bull Servicesaredesignedtopromoteo Integratedlivingpatternsando Communitiesthatarediversealongmultipledimensions

bull Servicesaredesignedtoavoido PatternswhereaParticipantisforcedtoliveinhighpovertyareaso Areassufferingfromalackofaccessibleservicesoro Areaswhichlackintegrationintermsofincomeracecolorreligionfamilial

statusnationaloriginordisabilitystatusbull Effortstopromoteintegratedlivingpatternsandcommunitiesthatarediversearea

goodwaytoendtodayrsquosdiscussionofdataelements

Page54Summary

bull ThisconcludesourDataElementsforHousingLetrsquosreviewsomekeycomponentsbeforewegettoourQampAsession

Page55Summary

bull HUDprovidedthefollowingupdateso InformationforBudget-BasedServiceCoordinatorsappliesto202o AnewresponseoptionofldquoInformationnotcollectedrdquoisaddedtoresponseoptions

thatincludeldquoNArdquoThisisappropriatetousewhentheservicecoordinatordoesnotreceiveinformationaboutadataelementfromaParticipant

bull NeedsAssessmentdocumentsrevealthepastandcurrentdetailsofaParticipantrsquosstrengthsandneedstomatchtheParticipanttoappropriatehousingandsupportiveservices

bull Apersonisconsideredhomelessifthepersonlacksafixedregularadequatenighttimeresidence

bull Permanenthousingincludeso Anotherpropertyo Differentunitwithinthesamepropertyando Alternativecarefacilities

DU203NP-15-D-03049115500498 Page20of20

bull Fairhousingandcivilrightsassistancepromoteso Communitieswithdiversityalongmultipledimensionso Integratedlivingpatterns

bull CollectingandreportingdataallowsidentificationofthenumberofindividualsyouservetheneedforservicesandservicesdeliveredItcommunicatesthehardworkyoudoProvidingthisdataallowsforadditionalinformationtosupporttheimportanceofandneedforfundingThiswillfurthersupportthegoodworkyoudo

Page56QuestionsandAnswers

bull WewelcomeyourquestionsandfeedbackContactHUDbye-mailataskgmohudgovtoo ProvidefeedbackregardingtheStandardsforSuccessframeworkmethodologyand

toolsando SubmitquestionsItishelpfultoidentifyyourGrantProgramwiththequestionas

clarifyinginformationbull MakesuretoIncludeStandardsforSuccessinthee-mailrsquossubjectline

ForthoseofyouparticipatinginagroupvirtualconferenceonAdobeConnectwewillrespondtoquestionssubmittedthroughtheQampAdialogueboxonAdobeConnect

IwillaskmyStrategyGencolleaguesBridgetBoothandSoulisLindsey-PangalostohelpwiththeanswerstoyourquestionsPleasesubmitallquestionsthroughtheQampAboxonthelowerrightcornerofyourscreen

• StrategyGen-SfS-VC5-Housing-5-23-2017
• • HUD Standards for Success PilotData CollectionParticipant Housing Data Elements
  • Todayrsquos Presenter
  • Objectives of Session
  • At the end of this session you will
  • Slide Number 5
  • Participant Centered Data Elements
  • Previous Virtual Conference- Participant Health Data Elements
  • Slide Number 8
  • Participant Housing Data Elements ndash List
  • Participant Housing Data Elements ndash List (continued)
  • Needs Assessment Service Code
  • Needs Assessment Service Code
  • Needs Assessment Service Code
  • Meeting of Service Coordinators ndash John and Kathy
  • Hypothetical Example - Meet Ned ndash Program Participant
  • Homeless Status Code
  • Homeless Status Code
  • Homeless Status Code
  • Shelter Placement Service Code
  • Prior Night Residence Code
  • Housing Status Code
  • Years in Subsidized Housing Number
  • Hypothetical Example ndash Ned ndash Additional Details
  • Chronically Homeless Status Code
  • Ned ndash Chronically Homeless Status
  • Weeks Homeless Count
  • Weeks Homeless Count
  • Returning CitizenEx-Offender Code
  • Returning CitizenEx-Offender Code
  • Hard to House Code
  • Transportation Assistance Service Code
  • Independent Living Service Code
  • Independent Living Service Code
  • Independent Living Service Code
  • Intermediate Housing Status Code
  • Intermediate Housing Status Code
  • Intermediate Housing Status Code
  • Temporary Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Date
  • Pre-Housing Counseling and Post-Housing Counseling
  • Residence Census Tract
  • Residence Census Tract (1)
  • Residence Census Tract (2)
  • Residence Census Tract (3)
  • Residence Census Tract (4)
  • Residence Census Tract (5)
  • Residence Census Tract
  • Residence Census Tract
  • Opportunity Area Census Tract
  • Fair Housing and Civil Rights Assistance Service Code
  • Slide Number 54
  • Summary
  • Questions and Answers
  • • SfS-VC5-Housing Speakers Notes 5-23-2017

Opportunity Area Census Tract
Select
1 =		Yes
2 =		No
		NA Information not collected

Title		Opportunity Area Census Tract
Question		Does the Participant live in an opportunity area according to the communityrsquos FHEA
Focus Area		Housing
PRLI Fixed ID		35

DU203NP-15-D-03049115500498

Fair Housing and Civil Rights Assistance Service Code

bull Communities with diversity along multiple dimensions

bull Integrated living patterns

Areas ofbull High povertybull Lacking accessible servicesbull Not integrated in terms of income

race color religion familial status national origin or disability status

53

Promote

Avoid

Applies to GrantsB-b SC Y JRAP NFSS N LBPHC NHC Y LHRD NHOPWA Y MFSC YJOBS+ N ROSS N

DU203NP-15-D-0304911550049854

Summary

DU203NP-15-D-03049115500498

Summarybull HUD provided the following updates

bull Information for Budget-based Service Coordinators applies to 202bull A new response option of ldquoInformation not collectedrdquo is added to response options that include

ldquoNArdquo

bull Needs Assessment documents reveal the past and current details of a Participantrsquos strengths and needs to match the Participant to appropriate housing and supportive services

bull A person is considered homeless if the person lacks a fixed regular adequate night time residence The primary residence is

bull Public or private shelter used for temporary accommodationbull Institution providing temporary residence for those intended to be institutionalized orbull Other place not ordinarily used as a regular sleeping accommodation

bull Permanent Housing Placement Services describe assistance for a permanent or long-term transfer to another property a different unit within the same property or alternative care facilities

bull Fair housing and civil rights assistance promotesbull Communities with diversity along multiple dimensions andbull Integrated living patterns

55

DU203NP-15-D-03049115500498

Questions and Answers

Questions or Feedback Contact Information

56

Include bull Standards for Success in the e-mailrsquos subject linebull Name of Program in e-mail

HUD e-mail askgmohudgov

DU203NP-15-D-03049115500498 Page1of20

HUDStandardsforSuccessVirtualConference5ndashDataCollectionParticipantHousingDataElementsndashSpeakerrsquosComments

Page1CoverPage

bull WelcometoHUDrsquosStandardsforSuccessPilotProgramrsquosVirtualConferenceaddressingParticipantHousingDataElements

bull IfyouareparticipatinginascheduledvirtualconferenceIwanttoprovideafewTechnologyReminders1 AudioisthroughyourcomputernotthetelephoneconferencecallnumberMakesure

yourcomputersrsquospeakersarenotonmute2 Toincreasetheviewingsizeofthepresentationdocument

AtthetopofyourscreenthereisagrayoptionsbarClickontheboxofarrowsontherightsidetoincreasethesizeofthescreen

3 ThepresentationisavailablefordownloadfromtheAdobeAcrobatplatformSeethelowerleftsideofyourscreen

4 FeelfreetosubmitquestionsthroughoutthesessionusingtheQampAboxonthelowerrightcornerofyourscreenItishelpfultoincludethenameofyourGrantProgramwiththequestionasclarifyinginformationDoyouhaveaspecifictopicorneedthatyouwouldliketohearmoreinformationregardingWewelcomeyoursuggestionsandrequestsforadditionaltrainingtopicsYoucansubmitthatinformationviaquestionsalso

5 PleasecompletetheevaluationformofthissessionbeforeyouleavethevirtualconferenceThelinktotheevaluationcanbeaccessedattherightsideofyourscreenmiddleofthepage

Page2TodayrsquosPresenterPage

bull MynameisDrRobHaleyandIamtheCo-FounderandExecutiveVicePresidentofStrategyGenStrategyGenisan8(a)woman-ownedbusinessthatspecializesinqualityandperformanceimprovementStrategyGeniscontractingwithHousingandUrbanDevelopment(HUD)tofacilitatetheHUDStandardsforSuccessPilotProgram

bull WeareworkingwithThaddeusWincekwhoiswithHUDrsquosOfficeofStrategicPlanningandManagement

bull ThisvirtualconferenceispartofaseriesoftrainingsessionsregardingtheStandardsforSuccessframeworkandmethodology

bull Recordingsofpreviousvirtualconferencesareavailablethrougho LinksthatHUDe-mailedtoyouando OntheHUDPortalHUDindicatestheHUDportalshouldbecompletedinthenear

futurebull NowletrsquosmoveontotodayrsquosdiscussiontopicofParticipantHousingDataElements

DU203NP-15-D-03049115500498 Page2of20

Page3ObjectivesofSession

bull Therearetwoobjectivesforthissessiono OurfirstobjectiveistounderstandtheParticipantHousingDataElements

UnderstandingthesetopicswillfacilitateyourcollectingthedataforsubsequentsubmissiontoHUDLikethelastvirtualconferencepracticaldataintegrityandcollectiontipsareincludedaspartofthediscussion

o Asalwayswearegladtoansweryourquestions

Page4Attheendofthissessionyouwill

bull Attheendofthissessionyouwillo HaveHUDrsquosupdatedinformationregardingStandardsforSuccesso UnderstandParticipantHousingdataelementsincluding

sect Adeeperunderstandingofterminologyrelatedtohousingstatusandhousingoptionsand

sect Increasedknowledgeregardingcollectingdataonservicestoobtainhousingandself-sufficiency

Page5Background

bull Beforewebeginletrsquosquicklyrevisitmajorpointsfromtheprecedingvirtualconferencebull TherehavebeenfivevirtualconferencesdiscussingHUDrsquosStandardsforSuccessPilot

ProgramincludingThaddeusWincekrsquosKickoffconferenceo WeunderstandthattheexperiencelevelofGranteesandServiceCoordinators

variesasitrelatestocollectingandreportingdataThevirtualconferencesattempttoincludeinformationforthenovicetotheexperienced

bull Iwanttotakeafewmomentstoreviewsomeofthemajorpointsfromthepreviousvirtualconference

bull ReminderifyouwouldlikeamoredetailedreviewofanypreviousvirtualconferenceIencourageyoutoviewtherecordingofanyofthetrainingsessionspresentedtodate

Page6ParticipantCenteredDataElements

bull ToreviewtheStandardsforSuccessIndicatorsandrelatedDataElementsareorganizedinthefocusareaspicturedinthisgraphic

bull ThedataelementspertainingtoParticipantsrsquoHealthsituationsrepresentedinthecircleonthelowerleftwerecoveredinthelastvirtualconference

bull TodaywearefocusingontheHousingDataElementspicturedinthecircleonthebottomrightofthegraphic

Page7PreviousVirtualConferencendashParticipantHealthDataElements

bull HerearethekeypointsfromourpreviousdiscussionofParticipantHealthdataelementsbull NoPersonalIdentifiableInformationisreportedtoHUD

DU203NP-15-D-03049115500498 Page3of20

bull TheHealthCoverageCodeincludesidentifying(1)iftheParticipanthasinsuranceand(2)theorganizationthatprovidestheinsurance

bull DataelementsidentifyiftheParticipantbull Hasaprimarycareproviderbull Hadaroutinemedicalexambyahealthcareproviderandbull Receivedmedicalservicesandmentalhealthservices

bull SelectSubstanceAbuseServicesarealsoMentalHealthServicesExamplesincludementalhealthworkerstreatingsubstanceabuseandaParticipantreceivingservicesfromanalcoholordrugtreatmentfacility

bull TheActivitiesofDailyLiving(ADL)CodeandtheInstrumentalActivitiesofDailyLiving(IADL)CoderecordthenumberofactivitiestheParticipantcannotperformatthetimeofassessment

bull AlsoupdatedinformationthatwereceivedfromHUDbull FortheDisabilityStatusCodeServiceCoordinatorsreceivethatinformationfrom

thethirdpartywhodeterminedtheindividualisdisabledItisnotsomethingtoasktheParticipant

bull Bythewaytherearereferencematerialsthatareavailabletohelpyoubull DetailedinformationregardingallDataElementscanbefoundintheDataIntegrity

ReferenceManualThemanualprovidescomprehensiveinformationforunderstandingandcollectingallDataElements

bull Wealsoprovidereferencematerialssuchaso FactSheetso QuickReferenceso Shortcutso FrequentlyAskedQuestionsando Linkstopreviousrecordings

bull ThesereferenceswillalsobefoundontheHUDportalo HUDinformsusthattheportalisforthcomingandyouwillallbereceivinge-mails

whenitisavailableforuseTheHUDportalwillhaveallreferencematerialsforyourconvenience

bull InadditionHUDhase-mailedreferencematerialsandtheyareavailablefordownloadfromeachvirtualconferencewithliveQampA

Page8DataElementsndashParticipantHousingDataElements

bull NowontotodayrsquostopicThefocusareaParticipantHousingDataElementswillbeexploredinthissession

Page9HousingDataElementsndashList

bull Thereare21ParticipantHousingDataElementsbull ThesedataelementspertaintoindividualParticipants

DU203NP-15-D-03049115500498 Page4of20

Page10HousingDataElementsndashList(continued)

bull Wewilldescribeeachdataelementindetailandwillansweranyquestionsyouhavebull PleasefeelfreetoenteranyquestionsyoumayhaveintheQampAboxontheAdobe

ConnectscreenduringthepresentationWewilldiscussthequestionsandanswersattheconclusionofthispresentation

Page11NeedsAssessmentServiceCode

bull OurfirstdataelementfordiscussionaddressesoneofyourinitialactionswithaParticipanttheNeedsAssessmentServiceCode

bull ThisidentifiesaParticipantwhoreceivedadocumentedassessmentorIndividualServicesandTrainingPlan(ISTP)todetermineappropriatehousingandsupportiveservices

bull TheassessmentmustincludeadocumentidentifyingaParticipantrsquoshousingandsupportiveserviceneeds

bull TheassessmentrevealsthepastandcurrentdetailsoftheParticipantrsquosstrengthsandneedstomatchtheParticipanttoappropriatehousingandsupportiveservices

bull TheassessmentcanoccureitheratinitialscreeningorattimeofentrytoahousingprogramanddocumentedintheParticipantrsquoscaserecord

Page12NeedsAssessmentServiceCode

bull TheNeedsAssessmentServiceCodeprovidesagoodexampleforcommunicatingupdatedinformationfromHUDrsquosOfficeofStrategicManagement

bull HUDhasnewinformationregardingStandardsforSuccessanddataelementsbull TheinformationrelatedtoBudget-basedServiceCoordinatorsalsorelatesto202bull ThischangeisreflectedintheAppliestoGrantsbox202isnowincludedwithBudget-

based(B-b)ServiceCoordinatorsYouwillnolongerseereferencesto202bull AsareminderB-bServiceCoordinatorscollectandreportthesameDataElementsas

Multi-FamilyServiceCoordinators(MFSC)

Page13NeedsAssessmentServiceCode

bull AnotherchangeHUDisaddingtheresponseoptionofldquoInformationnotcollectedrdquotoanysetofresponseoptionsthatincludetheldquoNArdquoorldquoNotApplicablerdquooption

bull InsomeprogramsaServiceCoordinatormaynotreceiveinformationfromaParticipantaboutadataelementItisnotasituationwheretheindividualrefusedtoprovideananswerWhenaServiceCoordinatororaGranteedoesnotreceiveinformationfromaParticipantaboutadataelementtheappropriateresponseoptionisldquoInformationnotcollectedrdquo

bull ThisnewresponseoptionisincorporatedintotheInFormtoolthatHUDwillbedeliveringinthefutureAASCOnlinemadethischangeintheirsystemaswell

DU203NP-15-D-03049115500498 Page5of20

bull TheresponseoptionboxshowsusthatresponseoptionsnowincludeldquoInformationnotcollectedrdquoatthebottomoftheresponseoptionsbox

bull Itisimportanttocollectdatatoquantifyo Needsforserviceso Thenumberofindividualsservedando Servicesdelivered

bull Itisameanstocommunicateyourworkbull TheaggregatedinformationprovidesadditionalsupportforrequestsforfundingThis

willfurthersupportthegoodworkyoudo

Page14HypotheticalExamplendashJohnandKathyndashServiceCoordinatorMeeting

bull IfyouparticipatedinourlastvirtualconferenceyouwereintroducedtoServiceCoordinatorsnamedJohnandKathyJohnisnewtohisroleasaServiceCoordinatorKathyhas7yearsrsquoexperienceandishelpingJohnlearnhisnewroleJohnandKathyarebacktodaytohelpillustratehowtocollectthedataelementsrelatedtohousing

bull TheconversationsbetweenJohnandKathyareusedtoillustratedataelementsStandardsforSuccessisnotrecommendingyouchangethewayyouconductyourworkWeunderstandthatyourelyoninformationvolunteeredbytheParticipantsinyourprogramandmaynotbeaskingquestionsdirectlyoftheParticipants

Page15HypotheticalExample-MeetNed

bull FortodayrsquosdiscussionwewillbeusingourfriendNedasahypotheticalexampletohelpexplaindataelements

bull LetrsquoslisteninonKathyandJohnrsquosdiscussionaboutinformationthatNedvolunteeredtoJohnregardinghishistorypriortoenrollinginthehousingprogram

_________________________________________________________________________________

bull KathyHelloJohnHowarethingsgoingbull JohnPrettywellIamsobusyThedaysgobyveryquicklybull KathyThelasttimewetalkedyouweregettingmoreacquaintedwithcollectingdata

abouttheParticipantsHowisthatcomingalongbull JohnIamgettingmoreandmorefamiliarwiththedataelementstheirdefinitionsand

guidelinesforcollectingIstillhaveafewquestionsDoyouhavetimetoanswerthembull KathySurebull JohnIrsquollstartwithaParticipantwhoIamworkingwithanddevelopedwhatIbelieveisa

goodrelationshipwithhimIrsquollcallhimNedNedtoldmeheis28yearsoldandlivesinWashingtonDCHesaidhedidnrsquothaveahomepriortojoiningtheprogramHeusuallysleptinthestreetsorataoneofthelocalhomelesssheltersHevolunteeredthathedidnothaveacriminalrecordjustdidnrsquothavemuchgoodluckaftergettingoutoftheArmy

DU203NP-15-D-03049115500498 Page6of20

bull KathyJohndidNedsayhowlonghehadbeenlivingonthestreetsorwhatfactorscontributedtohissituation

bull JohnNedjustsaidhehadnothadthebestluckHetoldmehewasonthestreetsandinsheltersfor10monthsoutofthelastyear

bull KathyJohndoyouknowifNedisdiagnosedasdisabledbull JohnNoathirdpartytoldmehehasnodisabilityNedsayshejusthasbadluck

_________________________________________________________________________________

bull ThisisagreatwaytostartoffourdiscussionNedvolunteeredsomevaluableinformationtoJohnthatwewillbeabletousetohelpunderstandsomeofthedataelements

Page16HomelessStatusCode

bull ThenexttwodataelementsIwilldiscussprovideadefinitionoftermsthatyouwillseeinafewresponseoptionsrelatedtohousing

bull ThedataelementHomelessStatusCodeprovidesadefinitionofldquohomelessrdquoo TheHomelessStatusCodeidentifiesaParticipantwholacksafixedregular

adequatenighttimeresidenceo AParticipantisconsideredhomelessiftheirprimarynighttimeresidenceis

sect Apublicorprivateshelteroperatedfortemporaryaccommodationsect Aninstitutionprovidingtemporaryresidenceforindividualsintendedto

beinstitutionalizedorsect Otherplacenotordinarilyusedasaregularsleepingaccommodation

o AParticipantunderage18isconsideredhomelessiftheylefthomewithoutthepermissionoftheirfamily(runawayyouth)

o AParticipantisnotconsideredhomelessiftheParticipantissect Sleepinginatemporaryresidencewhileawayfromhomesect Imprisonedorsect DetainedunderanActofCongressorStatelaw

bull LetrsquoscheckontheinformationprovidedbyNedregardinghislivingsituationtodetermineifheishomeless

Page17HomelessStatusCode

bull AsyoucanseethereareafewresponseoptionsfortheHomelessStatusCode

Page18HomelessStatusCode

bull RegardingNedhestatedhehasbeenonthestreetsorinhomelesssheltersfor10monthsofthelastyear

bull Nedisinfacthomeless

DU203NP-15-D-03049115500498 Page7of20

Page19ShelterPlacementServiceCode

bull AnotherdataelementthatprovidesdefinitionalinformationisShelterPlacementServiceCodeItprovidesthedefinitionofanemergencyshelter

bull Letrsquoslookatourgraphicforanexplanationofthisbull Asyoucanseeanemergencyshelterisanyfacilitywhichtheprimarypurposeisto

provideatemporaryshelterforthehomelessanddoesnotrequireoccupantstosignleasesoroccupancyagreements

bull Emergencysheltersincludehousingandsupportservicesforthehomelessbull Ashelterprovidessupportsupervisionandasafeplacetoliveinstructuressuchas

o Agrouphomeo Clustersofapartmentsoro Anetworkofhomesthatintegratehousingandservicesforlow-income

individualsandfamilies

Page20PriorNightResidenceCode

bull LetrsquosdiscussthePriorNightResidenceCodewhichismeanttoidentifythetypeoflocationwhereahomelessParticipantsleptthenightbeforereceivinggrant-fundedservices

bull IfaParticipantsleptinaninstitutionforlessthan30daysimmediatelypriortoreceivinggrant-fundedservicesthenrespondwiththelocationwhereParticipantsleptpriortobeinginstitutionalized

bull AsyouseeonthisslidethelistofresponseoptionsislengthyThereare18ofthemsoIwillnotreadofftheentirelist

bull Iwanttoexpandontwoofourresponseoptionsforfurtherclarificationo Option14orsafehavensareprogramsorshelterswhereapersonresidesfora

longerperiodoftimeForexampleanindividualmaybeinasafehavenforpregnantwomensothepersonmaybetherefor6monthsThisdiffersfromanemergencyshelter(option1)whereanindividualmaystayforafewdays

o Option18ortransitionalhousingforhomelesspersons(includinghomelessyouth)referstohousingwithpaidrentandmandatoryparticipationinservicesForinstanceasaconditionofreceivingpaidrenttheindividualmustreceiveemploymenttrainingcounselingetcThegoalwithtransitionalhousingprogramsistohelpgetthepersonintoindependentliving

bull YoucanalsofindthislistintheDataIntegrityReferenceManualonPage118bull AsareminderdetailedinformationregardingallDataElementsisintheDataIntegrity

ReferenceManualThemanualprovidescomprehensiveinformationforunderstandingandcollectingallDataElements

DU203NP-15-D-03049115500498 Page8of20

Page21HousingStatusCode

bull NextisHousingStatusCodeThisidentifiesaParticipantrsquoscurrenttypeofhousingandifapplicablehowthehousingispaidfor

bull Iwanttotouchonafewofresponseoptionsbull Option1IdentifiesasaPublicHousingResidentYouprobablyknowpublichousingwas

establishedtoprovidedecentandsaferentalhousingforeligiblelow-incomefamiliestheelderlyandpersonswithdisabilitiesHUDadministersFederalaidtolocalhousingagenciesthatmanagethehousingforlow-incomeresidentsatrentstheycanafford

bull Option2TenantBasedRentalVoucherisahousingvoucherthatisissuedtoanindividualorfamilymostoftenbyahousingauthorityforrentinghousingofaParticipantrsquoschoiceThevouchermustbeacceptedbytheowneroftherentalpropertyTherentalpropertycanbeahouseapartmenttrailermulti-familyunitetc

bull Option3AProjectBasedRentalVoucherisasubsidizedrentalunitTheldquoprojectrdquoorpropertydetermineseligibilityandsubsidyunderHUDguidelines

bull AsyoucanseeresponseoptionsvaryfromldquoIdentifiesasapublichousingresidentrdquoallthewaytoldquoOwnsahomerdquotoldquoHomelessrdquo

Page22YearsinSubsidizedHousingNumber

bull AswecontinueournextdataelementisYearsinSubsidizedHousingNumbero ThiselementidentifiesthenumberofyearsaParticipantlivedinpublicor

privatesubsidizedhousingo IfaParticipanthasbeeninsubsidizedhousingfordurationslessthan365days(a

completeyear)totalthenumberofthesedaysandthenroundthenumbero Rememberwhenrecordingthisdatayoumustcounteachepisodeevenifit

wasnotinconsecutiveyearsandroundtothenearestwholeyear

Page23HypotheticalExamplendashNedndashAdditionalDetails

bull WecantakethisopportunitytolisteninonadiscussionbetweenJohnandKathyregardingsomeadditionaldetailsrelatedtothehypotheticalParticipantNed

_________________________________________________________________________________

bull KathyJohnyoutoldmeafewthingsaboutNedDidNedtalkaboutanyadditionaldetailsthatwillhelpyouunderstandhissituation

bull JohnHedoestalkquitealotWhatotherinformationwereyouthinkingofbull KathyFirstoffdidNedgiveyouotherdetailsaboutspecificepisodesofhomelessnessI

usethewordldquoepisoderdquotorefertoaperiodwhenanindividualdidnothaveafixedregularnight-timeresidenceThestreetsorahomelessshelterareexamples

bull JohnYesNedsaidheexperienced4episodesofhomelessnessinthelast36monthsThisincludedlivingplace-to-placeinlocationssuchasthestreetsandhomelesssheltersSo

DU203NP-15-D-03049115500498 Page9of20

theywouldbeconsideredasepisodesInthepreviousyearNedwasonthestreetsfor10monthsbeforebeingadmittedtothehospitalforthelast35days

bull KathyOkaythatishelpfulYousayNedhasbeenhomeless4timesinthepast36monthsPriortothelastyearhowlongwereeachofthoseepisodes

bull JohnLetrsquosseepriortothelastyearwhichwehavealreadydiscussedNedrsquosfirstexperiencewasquiteshortlastingabout5daysAfterthatNedhadtwomoreepisodesOneofthoselasted20daystheotherwas14daysThatledtohismorerecentepisodeof10months

_________________________________________________________________________________

bull AsyoucanseefromKathyandJohnrsquosdiscussionthesearesomekeyfactorsthatwillbeabletousetodetermineNedrsquoshomelessstatusYouwillunderstandthismorewiththenextdataelement

Page24ChronicallyHomelessStatusCode

bull SoafterthediscussionofadditionaldetailsforNedwewilllookattheChronicallyHomelessStatusCode

bull ThechartonthisslidesummarizestherequirementstobeconsideredchronicallyhomelessTheseinclude

1Ishomeless

2Anindividualisanunaccompaniedhomeless

3Hasadisablingcondition

4aIscontinuouslyhomelessforayearormoreOR

4bHadatleastfourepisodesofhomelessnessinthepast3yearseachlastingaminimumof15daysandfinally

5Meetstheconditionsforbeingchronicallyhomelessbeforeresidinginaninstitutionalfacilitysuchasjailsubstanceabuseormentalhealthtreatmentfacilityhospitalorsimilarfacilityforfewerthanninety(90)days

bull JustareminderthisinformationisavailablewithintheChronicallyHomelessFactSheetareferencematerialthatweprovidetoyou

Page25NedndashChronicallyHomelessStatusCode

bull LetrsquosapplythistoNedrsquossituation

DU203NP-15-D-03049115500498 Page10of20

o FirsthomelessmeaningNedlacksafixedregularadequatenighttimeresidencebecausehelivedinareasnotdeemedtobesuitablesleepingplacesforhumanhabitationsuchasthestreetsandahomelessshelterNeddoesmeetthisrequirement

o NextunaccompaniedhomelessNedisahomelessindividualwhoisalonewhilehomeless

o NextadisablingconditionNeddoesnotsufferfromasubstanceabusedisorderseriousmentalillnessdevelopmentaldisabilityPTSDcognitiveimpairmentsresultingfrombraininjuryorchronicphysicalillnessordisability

o Thedurationofhomelessnessmustbecontinuousforayearormoreorfourepisodesofhomelessnessinthepast3yearseachlastingaminimumof15daysFromouradditionaldetailsNedinformedJohnthathehasexperienced4episodesofhomelessnessinthepast3yearsbutoneepisodeonlylasted14days

o FinallydoesNedmeettheconditionsforbeingchronicallyhomelessbeforebeinginstitutionalizedforfewerthan90daysAswecandetermineNeddoesnotmeettherequirementsforbeingchronicallyhomelessbeforebeinghospitalizedforfewerthan90daysHedoesnotmeetalltherequirementsonourchronicallyhomelesschart

bull Theconclusiono IsNedchronicallyhomelesso NoNedisnotchronicallyhomeless

Page26WeeksHomelessCount

bull NextwehaveourWeeksHomelessCountTheappropriatequestionthatwouldpertaintothisdataelementisldquoHowmanyweekshastheParticipantbeenhomelessinthepast12monthsrdquo

bull IfaParticipanthashomelessepisodesfordurationslessthan7days(acompleteweek)totalthenumberofthesedaysandthenroundtothenearestwholeweek

bull Usewholenumbersbull Nowrememberthisisoutofa12-monthperiodItisveryimportanttoreportonlyonthat

timeframe

Page27WeeksHomelessCount

bull NedrsquoshistorygivesagreatexampleofhowtocalculatetheWeeksHomelessCountdataelement

bull AsyoucanseeonthisslidetheformulafortheWeeksHomelessCountwillbethenumberofmonthsmultipliedby433whichistheaveragenumberofweeksinamonthThiscalculationwillgiveyouthenumberofhowmanyweekstheParticipantwashomelesspriortobeinghospitalizedNedtoldushewasonthestreetsandinsheltersfor10monthspriortobeinghospitalized10monthsmultipliedby433weeksequals4333weeks

DU203NP-15-D-03049115500498 Page11of20

bull Nextwemusttakethe35daysthatNedwasadmittedintothehospitalanddeterminehowmanyweeksthisrepresentsTodothiswetakethe35daysanddivideby7daysperweektodeterminethatNedwasinthehospitalfor5weeks

bull Finallyweaddthe5weekstoourpre-existing4333weekstoobtainatotalof4833weekshomelessRounding4833toawholenumbergivesusatotalof48weeks

Page28ReturningCitizenEx-OffenderCode

bull ForthenexthousingdataelementwewilldiscusstheReturningCitizenEx-OffenderCodebull TheReturningCitizenEx-OffenderCodeidentifiesaParticipantrsquosstatuswiththecriminal

justicesystemor(CJS)bull ItidentifiesaParticipantwhohasactivecriminalrecordsorwaschargedwith

committingacrimeinthepriortwelve(12)monthsbull Itincludesindividualschargedwithacrimethroughthestagesofthecriminaljustice

systemtothetimeanindividualisreleasedfromprobationbull ThereisnoneedtoincludeaParticipantwhohasneverbeenchargedwithcommittinga

crimebull Notetheresponseoptionsforthisdataelementincludeatimeelementoftheprevious

12monthsbull KathyandJohnhaveagreatexamplewecanusetodeterminehowbesttorespondto

thisdataelement

______________________________________________________________________________

bull KathyJohnitisimportantforustohaveabriefdiscussionregardingNedrsquosexperienceswiththeCriminalJusticeSystem(CJS)ItwillhelpusanswerthedataelementReturningCitizenEx-OffenderCodeDidhevolunteeranyofthisinformationtoyou

bull JohnYeshedidNedwasveryopenaboutdiscussinganymattersregardingtheCriminalJusticeSystemLikeIsaidbeforeheisaUSArmyveteranwhoprideshimselfondoingtherightthing

bull KathyThatrsquosgreattohearDoesNedhaveanactivecriminalrecordorwashechargedwithcommittingacrimeintheprior12months

bull JohnNoKathyNeddoesnrsquothaveacriminalrecordandhasneverbeencommittedofacrimeHeprideshimselfonfollowingthelawsthathavebeenputinplaceHecontinuedtoemphasizeheenrolledintheArmytoprotectthislandandthelawsweallliveby

______________________________________________________________________________

Page29ReturningCitizenEx-OffenderCode

bull ThepreviousconversationshowsusthatJohnwouldbechoosingOption3theindividualisnotcurrentlysubjecttoanyphaseoftheCJSandhasnotbeenintheprevious12months

DU203NP-15-D-03049115500498 Page12of20

Page30HardtoHouseCode

bull HardtoHouseCodeismeanttoidentifyaParticipantwhoishardtohouseduetothehighriskoflosingtheirhousingandanyfactorcontributingtobeingahighrisktohouse

bull Afewofourresponseoptionsforthisdataelementincludeo Headofhouseholdhaslivedinpublichousingformorethan10yearso Headofhouseholddoesnothaveahigh-schooldiplomaorGEDando Theheadofhouseholdisasingleelderlyadultwhoistheprimarycaregiverfor

oneormorechildren

Page31TransportationAssistanceServiceCode

bull TransportationAssistanceServiceCodeisaprettyinterestinghousingdataelementbull ThisincludesidentifyingaParticipantwhoreceivedtransportationservicesbull Asyoucanseefromourgraphictransportationservicesinclude

o Passesortokensforpublictransportationo Ridesinserviceprovidersrsquovehicleso Carpoolsarrangedbyserviceprovidersando Assistancewithrepairstopersonalvehicles

Page32IndependentLivingServiceCode

bull IndependentLivingServiceCodeisthenextdataelementonourlistItappliestoParticipantswhoaredisabledorelderly

bull Forthisdataelementelderlyisanindividualage62andolderFrailisdescribedasneedingassistancewith3ormoreActivitiesofDailyLiving(ADLs)

bull WediscussedActivitiesofDailyLivinginourlastvirtualconferenceYoucanalsofindthedefinitionofActivitiesofDailyLivingintheDataIntegrityReferenceManualonpage90

bull WhenfrailelderlyisreferencedintheIndependentLivingServiceCodeitpertainstoelderlyresidentsage62orolderwith3ormoreADLs

bull ThisdataelementinvolvesidentifyingdisabledorfrailelderlyParticipantswhoo 1Receivedassistanceobtaininghousingoro 2Receivedservicesthatenablethemtoremainintheirhome

bull ServicesthatenableadisabledorfrailelderlyParticipanttoremaininthehomeincludeo Cleaningthehomeorlaundryo Cookingo Payingbillso Organizingpersonalrecordsando Utilitycompanyissues

bull ServicesthatenableadisabledorfrailelderlyParticipanttoremaininthehomealsoincludereferralstoservicesorsupportstoassisttheParticipantswith

o Keepingo Managingand

DU203NP-15-D-03049115500498 Page13of20

o Maintainingallaspectsoftheirhomeotherthanhomemakingbull WeunderstandthatmostofyouServiceCoordinatorsarenotinvolvedinhomemaking

Justforsomeclarificationhomemakingincludeso Beautifyingthehomeo Homedecoratingo Organizingthehomeo Gardeningo Holidaydecorationso Craftso Messageforumsando Recipedatabases

Page33IndependentLivingServiceCode

bull ThehypotheticalexamplebetweenJohnandKathyregardingNedprovidesinformationforcollectingthisdataelement

Page34IndependentLivingServiceCode

bull JohntoldusNedis28yearsoldandisnotdisabledSinceNedisnotdisabledorelderlytheappropriateresponseoptionisldquoNArdquonotapplicable

bull RememberwhenaServiceCoordinatororaGranteedoesnotreceiveinformationfromaParticipantaboutadataelementtheappropriateresponseoptionisldquoldquoInformationnotcollectedrdquoThisisanalternativeoptionforwheninformationregardingadataelementwasnotreceived

Page35IntermediateHousingStatusCode

bull ThemainquestionforIntermediateHousingStatusCodeisldquoDidaParticipantretainParticipantrsquoshousingandwhatmethoddidtheParticipantutilizerdquo

bull ThisinvolvesidentifyingaParticipantrsquosmethodforretaininghousingbull ThemethodsfocusonapproachestomeetrentormortgageresponsibilitiesThis

includeso Avoidedevictionfromrentalpropertyo ObtainedaHomeEquityConversionMortgage(HECM)

sect YoumaybewonderingwhatthisisAHomeEquityConversionMortgageissomethingthatwascreatedbyTheFederalHousingAdministration(FHA)Knownbysomeasareversemortgageitallowsmortgageinsuranceborrowerswhomeettheagerequirementof62totransfertheequityoftheirhomeintomonthlypaymentstothemortgageinsuranceborrower

o Anothermethodthatmaybeusedforthisdataelementispreventingorresolvingamortgagedefault

DU203NP-15-D-03049115500498 Page14of20

Page36IntermediateHousingStatusCode

bull LetrsquosseewhatinformationKathyandJohncansharewithusregardingthisdataelement

bull WemoveintoafuturetimewhenthenextsetsofdiscussionsfocusonservicesNedreceivedasaprogramParticipant

______________________________________________________________________________

bull JohnHeyKathyIwantedtogiveyousomeupdatesthatNedreportedtomebull KathyThatsoundsgreatJohnIrsquomgladthatNedcontinuestovolunteerupdatestoyoubull JohnIhadafewquestionsrelatedtotheinformationhegavemeThingshavebeen

complicatedwithNedsincewelastmetbull KathyHowsobull JohnWellthingsstartedlookingupforhimforawhileHehadfinallygottenoffthe

streetsobtainedapart-timejobandwaslivinginasmallrentalpropertyinDCShortlyafterhewashavingtroublepayingtherentinfullandthelandlordwasthreateningtoevicthimNeddoesnrsquotreceivealargeamountofpaywithhispart-timejobsoitwasdifficultforhimtomanagethefullmonthrsquosrentupfront

bull KathySowhathappenedbull JohnLuckilyhecouldsitdownwithhissupervisoratworkandreceivemorehours

Nedwasextremelyexcitedtotellmetheyallowhimtoworkovertimesomeweeksbull KathyThatrsquosgreatsohewasnrsquotevictedfromtherentalpropertybull JohnNohewasnotevictedHewasabletohaveameetingwithhislandlordandnow

hersquosaheadofhisrentbyafullmonthbull KathyJohnthatrsquosgreatnewsforNedRegardingtheIntermediateHousingdata

elementthecorrectresponsehereisoption1avoidedeviction

______________________________________________________________________________

Page37IntermediateHousingStatusCode

bull ThatwasagreatexamplegivenbyKathyandJohnbull NedsecuredmorehoursathisjobresultinginincreasedpayThishelpedeasetheburden

ofhisrentexpenseandinturnheavoidedbeingevicted

Page38TemporaryHousingPlacementServiceCode

bull ThenextHousingDataElementisTemporaryHousingPlacementServiceCodebull ThisstartswithidentifyingaParticipantwhoreceivedtemporaryorshort-termtransfer

too Anotherpropertyo Adifferentunitwithinthepropertyoro Analternativecarefacility

DU203NP-15-D-03049115500498 Page15of20

bull Alternativecarefacilitiesarebestdescribedasassistedlivingfacilitiesbull ThisdataelementincludesinformationandassistanceprovidedtotheParticipantandor

familymembersregardingtemporaryhousingoptionsItalsoincludesassistancewithanindividualstransitionbacktotheirapartmentfromshort-termcarefacilityorhospital

Page39PermanentHousingPlacementServiceCode

bull SimilarbutnotthesamethenextHousingDataElementisPermanentHousingPlacementServiceCode

bull ThisstartswithidentifyingaParticipantwhoreceivedpermanentorlong-termhousingassistance

bull Servicesincludeprovidinginformationregardinglong-termhousingorassistanceforapermanentorlong-termtransferto

o Anotherpropertyo Adifferentunitwithinthepropertyoro Analternativecarefacility

Page40PermanentHousingPlacementServiceCode

bull OnceagainletrsquoscheckinwithJohnandKathyforsomemoredetailedinformationregardingthisdataelement

bull TheconversationweareabouttohearoccurredafewmonthsafterKathyandJohnrsquosdiscussionofIntermediateHousingStatusCode

______________________________________________________________________________

bull KathyJohnitrsquosgoodtobebackwithyouHowarethingsgoingbull JohnHeyKathythingsaregreatIfeellikeIrsquomgettingthehangofmydutiesasa

ServiceCoordinatorIwasabletomeetwithNedagainandhadagreatupdateforyouThankstothehelpoftheprogramhecouldmoveoutofthestudioapartmentHereceivedaraiseinsalaryathisjobwhichallowedhimtomoveintosomethingabitmorespaciousTheoldplacewasonlyastudioapartmentwithlittleroomtomaneuveraroundNeddidendupstayingatthesameapartmentcomplexbuthemovedintoa1bedroom1bathHehappilyvolunteeredthisinformationtomeatourlastmeeting

bull KathyThatrsquosgreattohearJohnIrsquomgladtheprogramassistedhiminupgradinghishousingsituation

bull JohnSoregardingthePermanentHousingPlacementServiceCodesincetheprogramhelpedNedmovewithinhiscomplexthecorrectresponsewouldhavetobereceivedservicesdirectlythroughthegrantcorrect

bull KathyThatrsquosrightJohnNedreceivedservicesdirectlyfromtheprogramwhichisoption1

______________________________________________________________________________

DU203NP-15-D-03049115500498 Page16of20

Page41PermanentHousingPlacementServiceCode

bull KathyandJohncontinuetouseNedrsquoshypotheticalsituationtoprovidegreatexamplesofthesedataelementsWecanseethecorrectresponseoptionhereisoption1receivedservicesdirectlythroughthegrant

Page42PermanentHousingPlacementDate

bull PermanentHousingPlacementDateisastraightforwarddataelementbull ThisincludesidentifyingthedateaParticipantwasplacedinadifferentunitwithinthe

propertyalong-termtransfertoanotherpropertyortoanalternativecarefacility

Page43Pre-HousingCounselingandPost-HousingCounseling

bull ContinuingwehavePre-HousingCounselingandPost-HousingCounselingServiceCodesbull Pre-HousingCounselingentailsidentifyingaParticipantwhoreceivedcounseling

servicespriortopurchasingorrentinghousingbull Thesecounselingservicesaddresstopicssuchas

o Identifyingmortgageassistanceoptionso Creatingabudgetthatsupportspayingforhousingando Explainingrequireddocuments

bull Excludedcounselingservicesareo Bank-sponsoredmortgageseminarsopentothepublico AbankguidingtheParticipantthroughthepurchasingprocessando Sweat-equityprogramsinwhichParticipantsusetheirownandvolunteerlabor

toconstructtheirhomesbull Asyoucanseethereareseveralcounselingservicesthatareavailabletobereceived

throughthegrantorfromgrant-facilitatedreferralbull Post-HousingcounselingincludesidentifyingaParticipantwhoreceivedcounselingor

servicesafterpurchasingorrentinghousingbull Post-housingcounselingservicesaddresstopicssuchas

o Meetingrentrequirementso Avoidingdefaultandforeclosureo Managingcreditissuesando Changingamortgage

Page44ResidenceCensusTract

bull ThenextdataelementisResidenceCensusTractbull CensusTractsaresmallrelativelypermanentstatisticalsubdivisionsofacountyor

equivalententityTheprimarypurposeofcensustractsistoprovideastablesetofgeographicunitsforthepresentationofstatisticaldata

bull Thedataelementidentifiesthe11-digitcensustractnumberforaParticipantsresidence

DU203NP-15-D-03049115500498 Page17of20

bull Youwillfindtheinformationforthisdataelementthroughanon-linetoollocatedontheCensusBureauswebsiteThewebaddressforthetoolisonthisslideandatthetopofthenextslide

Page45ResidenceCensusTract(1)

bull ForthenextfewminutesIwanttospeakwithyouaboutResidenceCensusTractIwanttowalkyouthroughthestepsofthisdataelementAllthestepstocollectthisdataoriginatefromtheCensusBureaursquoswebsiteThereferencesyouareabouttoseearesummarizedfromourResidenceCensusTractFactSheet

bull JustareminderifyouareattendingthisvirtualconferencewithliveQampAyoucandownloadtheFactSheetfromAdobeConnectItisinthelowerleftcornerofyourscreen

bull ThisdataelementidentifiesParticipantrsquos11-digitresidencecensustractnumberbyusingtheCensusBureaursquosonlinetooltoconvertphysicaladdressestocensustractnumbers

bull HomelessParticipantsmaydesignateafixedlocationastheirresidencesuchasahomelessshelterorotherlocationwherethehomelessParticipantmayspendtimeorreturntoforsleep

bull TheCensusBureaudevelopedanonlinetoolforconvertingphysicaladdressestocensustractnumbersItislocatedatthewebaddresslistedatthetopoftheslide

bull Letrsquosgetstartedwiththestepstocollectthisdataelementbull Step1istoaccesstheCensusBureaursquostooltoconvertaddressestocensustractnumbersat

thewebaddressprovidedbull TheslidepresentsthescreenyouwillseewhenyouaccesstheCensusBureaursquostool

Page46ResidenceCensusTract(2)

bull Instep2youwillselectldquogeographiesrdquoontheleftsideofthescreenbull Onthisslideldquogeographiesrdquoselectionisshowninagreenboxbull Adropdownmenuwillappearwhichyouwillseeonthenextslide

Page47ResidenceCensusTract(3)

bull WithinthedropdownboxldquoSelectGeographiesrdquoclickonAddresstabandentertheParticipantrsquosaddress

Page48ResidenceCensusTract(4)

bull AtableofldquoGeographyResultsrsquofortheenteredaddresswillappearbull NextlocatethesecondcolumntitledldquoGeographyTyperdquoandtherowwithldquoCensus

Tractrdquobull Clicktheiconwiththeletterldquoirdquointhefar-rightcolumntitledldquoAboutrdquo

DU203NP-15-D-03049115500498 Page18of20

bull AsyoucanseeontheslidetheappropriaterowisshowninagreenboxAgreenarrowpointstotheletterldquoirdquo

bull Clickontheletterldquoirdquointhisrow

Page49ResidenceCensusTract(5)

bull ThisisthefinalstepinourillustrativeexampleAsIrsquomsureyoucanseethereisalotofinformationonthispageYourdutiesaresimplesodonrsquotletthisoverwhelmyou

bull InthepopupwindowlocatethecolumnwiththemostrecentyearandtherowtitledldquoCoderdquo

bull SeethenumberwherethecolumnforthemostrecentyearandtherowtitledldquoCoderdquointersectThenumbercontainsldquoUSrdquowithinit

bull TheResidenceCensusTractnumberistheeleven(11)digitnumberthatappearsafterUSTheResidenceCensusTractnumberis12031015924

bull Onthisslidethenumberisindicatedbyagreenbox

Page50ResidenceCensusTract

bull ResponseoptionsforResidenceCensusTractincludeentering1 TheCensusTractNumber2 NAOR3 Informationnotcollected

Page51ResidenceCensusTract

bull Asshowninourillustrativeexamplethecorrectresponseoptionwouldbetoenterthenumber1231015924

bull ItisimportanttorememberthatthenumbersfollowingldquoUSrdquowillbeconsideredyourResidenceCensusTractNumber

Page52OpportunityAreaCensusTract

bull LetrsquostalkalittleabouttheOpportunityAreaCensusTractbull ThereasonforthisdataelementistoidentifyaParticipantwholivesinanOpportunity

AreainthecommunityrsquosRegionalFairHousingEquityAssessment(FHEA)bull SelectedcommunitieshavecompletedaRegionalFairHousingEquityAssessmentofa

regionlookingacrossmultiplecomponentstogainafullpictureofregionalequityandaccesstoopportunity

bull AnOpportunityAreameetsallthefollowingcriteriao Segregatedareasandareasofincreasingdiversityandorracialethnic

integrationo Raciallyethnicallyconcentratedareasofpovertyo Accesstoexistingareasofhighopportunity

DU203NP-15-D-03049115500498 Page19of20

o Majorpublicinvestmentsando Fairhousingissuesservicesandactivities

bull AccordingtoHUDifyoudonrsquotknowifthecommunityinwhichtheParticipantresidescompletedaRegionalFairHousingEquityAssessmentorifthepropertyisinanOpportunityAreaCensusTractpleaseleavethisfieldasNA

Page53FairHousingandCivilRightsAssistanceServiceCode

bull AswebringthisvirtualconferencetoaclosethereisonefinalHousingDataElementtodiscuss

bull TheFairHousingandCivilRightsAssistanceServiceCodeidentifiesaParticipantwhoreceivedservicesconsistentwiththeFairHousingandServiceAct

bull Servicesaredesignedtopromoteo Integratedlivingpatternsando Communitiesthatarediversealongmultipledimensions

bull Servicesaredesignedtoavoido PatternswhereaParticipantisforcedtoliveinhighpovertyareaso Areassufferingfromalackofaccessibleservicesoro Areaswhichlackintegrationintermsofincomeracecolorreligionfamilial

statusnationaloriginordisabilitystatusbull Effortstopromoteintegratedlivingpatternsandcommunitiesthatarediversearea

goodwaytoendtodayrsquosdiscussionofdataelements

Page54Summary

bull ThisconcludesourDataElementsforHousingLetrsquosreviewsomekeycomponentsbeforewegettoourQampAsession

Page55Summary

bull HUDprovidedthefollowingupdateso InformationforBudget-BasedServiceCoordinatorsappliesto202o AnewresponseoptionofldquoInformationnotcollectedrdquoisaddedtoresponseoptions

thatincludeldquoNArdquoThisisappropriatetousewhentheservicecoordinatordoesnotreceiveinformationaboutadataelementfromaParticipant

bull NeedsAssessmentdocumentsrevealthepastandcurrentdetailsofaParticipantrsquosstrengthsandneedstomatchtheParticipanttoappropriatehousingandsupportiveservices

bull Apersonisconsideredhomelessifthepersonlacksafixedregularadequatenighttimeresidence

bull Permanenthousingincludeso Anotherpropertyo Differentunitwithinthesamepropertyando Alternativecarefacilities

DU203NP-15-D-03049115500498 Page20of20

bull Fairhousingandcivilrightsassistancepromoteso Communitieswithdiversityalongmultipledimensionso Integratedlivingpatterns

bull CollectingandreportingdataallowsidentificationofthenumberofindividualsyouservetheneedforservicesandservicesdeliveredItcommunicatesthehardworkyoudoProvidingthisdataallowsforadditionalinformationtosupporttheimportanceofandneedforfundingThiswillfurthersupportthegoodworkyoudo

Page56QuestionsandAnswers

bull WewelcomeyourquestionsandfeedbackContactHUDbye-mailataskgmohudgovtoo ProvidefeedbackregardingtheStandardsforSuccessframeworkmethodologyand

toolsando SubmitquestionsItishelpfultoidentifyyourGrantProgramwiththequestionas

clarifyinginformationbull MakesuretoIncludeStandardsforSuccessinthee-mailrsquossubjectline

ForthoseofyouparticipatinginagroupvirtualconferenceonAdobeConnectwewillrespondtoquestionssubmittedthroughtheQampAdialogueboxonAdobeConnect

IwillaskmyStrategyGencolleaguesBridgetBoothandSoulisLindsey-PangalostohelpwiththeanswerstoyourquestionsPleasesubmitallquestionsthroughtheQampAboxonthelowerrightcornerofyourscreen

• StrategyGen-SfS-VC5-Housing-5-23-2017
• • HUD Standards for Success PilotData CollectionParticipant Housing Data Elements
  • Todayrsquos Presenter
  • Objectives of Session
  • At the end of this session you will
  • Slide Number 5
  • Participant Centered Data Elements
  • Previous Virtual Conference- Participant Health Data Elements
  • Slide Number 8
  • Participant Housing Data Elements ndash List
  • Participant Housing Data Elements ndash List (continued)
  • Needs Assessment Service Code
  • Needs Assessment Service Code
  • Needs Assessment Service Code
  • Meeting of Service Coordinators ndash John and Kathy
  • Hypothetical Example - Meet Ned ndash Program Participant
  • Homeless Status Code
  • Homeless Status Code
  • Homeless Status Code
  • Shelter Placement Service Code
  • Prior Night Residence Code
  • Housing Status Code
  • Years in Subsidized Housing Number
  • Hypothetical Example ndash Ned ndash Additional Details
  • Chronically Homeless Status Code
  • Ned ndash Chronically Homeless Status
  • Weeks Homeless Count
  • Weeks Homeless Count
  • Returning CitizenEx-Offender Code
  • Returning CitizenEx-Offender Code
  • Hard to House Code
  • Transportation Assistance Service Code
  • Independent Living Service Code
  • Independent Living Service Code
  • Independent Living Service Code
  • Intermediate Housing Status Code
  • Intermediate Housing Status Code
  • Intermediate Housing Status Code
  • Temporary Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Date
  • Pre-Housing Counseling and Post-Housing Counseling
  • Residence Census Tract
  • Residence Census Tract (1)
  • Residence Census Tract (2)
  • Residence Census Tract (3)
  • Residence Census Tract (4)
  • Residence Census Tract (5)
  • Residence Census Tract
  • Residence Census Tract
  • Opportunity Area Census Tract
  • Fair Housing and Civil Rights Assistance Service Code
  • Slide Number 54
  • Summary
  • Questions and Answers
  • • SfS-VC5-Housing Speakers Notes 5-23-2017

DU203NP-15-D-0304911550049854

Summary

DU203NP-15-D-03049115500498

Summarybull HUD provided the following updates

bull Information for Budget-based Service Coordinators applies to 202bull A new response option of ldquoInformation not collectedrdquo is added to response options that include

ldquoNArdquo

bull Needs Assessment documents reveal the past and current details of a Participantrsquos strengths and needs to match the Participant to appropriate housing and supportive services

bull A person is considered homeless if the person lacks a fixed regular adequate night time residence The primary residence is

bull Public or private shelter used for temporary accommodationbull Institution providing temporary residence for those intended to be institutionalized orbull Other place not ordinarily used as a regular sleeping accommodation

bull Permanent Housing Placement Services describe assistance for a permanent or long-term transfer to another property a different unit within the same property or alternative care facilities

bull Fair housing and civil rights assistance promotesbull Communities with diversity along multiple dimensions andbull Integrated living patterns

55

DU203NP-15-D-03049115500498

Questions and Answers

Questions or Feedback Contact Information

56

Include bull Standards for Success in the e-mailrsquos subject linebull Name of Program in e-mail

HUD e-mail askgmohudgov

DU203NP-15-D-03049115500498 Page1of20

HUDStandardsforSuccessVirtualConference5ndashDataCollectionParticipantHousingDataElementsndashSpeakerrsquosComments

Page1CoverPage

bull WelcometoHUDrsquosStandardsforSuccessPilotProgramrsquosVirtualConferenceaddressingParticipantHousingDataElements

bull IfyouareparticipatinginascheduledvirtualconferenceIwanttoprovideafewTechnologyReminders1 AudioisthroughyourcomputernotthetelephoneconferencecallnumberMakesure

yourcomputersrsquospeakersarenotonmute2 Toincreasetheviewingsizeofthepresentationdocument

AtthetopofyourscreenthereisagrayoptionsbarClickontheboxofarrowsontherightsidetoincreasethesizeofthescreen

3 ThepresentationisavailablefordownloadfromtheAdobeAcrobatplatformSeethelowerleftsideofyourscreen

4 FeelfreetosubmitquestionsthroughoutthesessionusingtheQampAboxonthelowerrightcornerofyourscreenItishelpfultoincludethenameofyourGrantProgramwiththequestionasclarifyinginformationDoyouhaveaspecifictopicorneedthatyouwouldliketohearmoreinformationregardingWewelcomeyoursuggestionsandrequestsforadditionaltrainingtopicsYoucansubmitthatinformationviaquestionsalso

5 PleasecompletetheevaluationformofthissessionbeforeyouleavethevirtualconferenceThelinktotheevaluationcanbeaccessedattherightsideofyourscreenmiddleofthepage

Page2TodayrsquosPresenterPage

bull MynameisDrRobHaleyandIamtheCo-FounderandExecutiveVicePresidentofStrategyGenStrategyGenisan8(a)woman-ownedbusinessthatspecializesinqualityandperformanceimprovementStrategyGeniscontractingwithHousingandUrbanDevelopment(HUD)tofacilitatetheHUDStandardsforSuccessPilotProgram

bull WeareworkingwithThaddeusWincekwhoiswithHUDrsquosOfficeofStrategicPlanningandManagement

bull ThisvirtualconferenceispartofaseriesoftrainingsessionsregardingtheStandardsforSuccessframeworkandmethodology

bull Recordingsofpreviousvirtualconferencesareavailablethrougho LinksthatHUDe-mailedtoyouando OntheHUDPortalHUDindicatestheHUDportalshouldbecompletedinthenear

futurebull NowletrsquosmoveontotodayrsquosdiscussiontopicofParticipantHousingDataElements

DU203NP-15-D-03049115500498 Page2of20

Page3ObjectivesofSession

bull Therearetwoobjectivesforthissessiono OurfirstobjectiveistounderstandtheParticipantHousingDataElements

UnderstandingthesetopicswillfacilitateyourcollectingthedataforsubsequentsubmissiontoHUDLikethelastvirtualconferencepracticaldataintegrityandcollectiontipsareincludedaspartofthediscussion

o Asalwayswearegladtoansweryourquestions

Page4Attheendofthissessionyouwill

bull Attheendofthissessionyouwillo HaveHUDrsquosupdatedinformationregardingStandardsforSuccesso UnderstandParticipantHousingdataelementsincluding

sect Adeeperunderstandingofterminologyrelatedtohousingstatusandhousingoptionsand

sect Increasedknowledgeregardingcollectingdataonservicestoobtainhousingandself-sufficiency

Page5Background

bull Beforewebeginletrsquosquicklyrevisitmajorpointsfromtheprecedingvirtualconferencebull TherehavebeenfivevirtualconferencesdiscussingHUDrsquosStandardsforSuccessPilot

ProgramincludingThaddeusWincekrsquosKickoffconferenceo WeunderstandthattheexperiencelevelofGranteesandServiceCoordinators

variesasitrelatestocollectingandreportingdataThevirtualconferencesattempttoincludeinformationforthenovicetotheexperienced

bull Iwanttotakeafewmomentstoreviewsomeofthemajorpointsfromthepreviousvirtualconference

bull ReminderifyouwouldlikeamoredetailedreviewofanypreviousvirtualconferenceIencourageyoutoviewtherecordingofanyofthetrainingsessionspresentedtodate

Page6ParticipantCenteredDataElements

bull ToreviewtheStandardsforSuccessIndicatorsandrelatedDataElementsareorganizedinthefocusareaspicturedinthisgraphic

bull ThedataelementspertainingtoParticipantsrsquoHealthsituationsrepresentedinthecircleonthelowerleftwerecoveredinthelastvirtualconference

bull TodaywearefocusingontheHousingDataElementspicturedinthecircleonthebottomrightofthegraphic

Page7PreviousVirtualConferencendashParticipantHealthDataElements

bull HerearethekeypointsfromourpreviousdiscussionofParticipantHealthdataelementsbull NoPersonalIdentifiableInformationisreportedtoHUD

DU203NP-15-D-03049115500498 Page3of20

bull TheHealthCoverageCodeincludesidentifying(1)iftheParticipanthasinsuranceand(2)theorganizationthatprovidestheinsurance

bull DataelementsidentifyiftheParticipantbull Hasaprimarycareproviderbull Hadaroutinemedicalexambyahealthcareproviderandbull Receivedmedicalservicesandmentalhealthservices

bull SelectSubstanceAbuseServicesarealsoMentalHealthServicesExamplesincludementalhealthworkerstreatingsubstanceabuseandaParticipantreceivingservicesfromanalcoholordrugtreatmentfacility

bull TheActivitiesofDailyLiving(ADL)CodeandtheInstrumentalActivitiesofDailyLiving(IADL)CoderecordthenumberofactivitiestheParticipantcannotperformatthetimeofassessment

bull AlsoupdatedinformationthatwereceivedfromHUDbull FortheDisabilityStatusCodeServiceCoordinatorsreceivethatinformationfrom

thethirdpartywhodeterminedtheindividualisdisabledItisnotsomethingtoasktheParticipant

bull Bythewaytherearereferencematerialsthatareavailabletohelpyoubull DetailedinformationregardingallDataElementscanbefoundintheDataIntegrity

ReferenceManualThemanualprovidescomprehensiveinformationforunderstandingandcollectingallDataElements

bull Wealsoprovidereferencematerialssuchaso FactSheetso QuickReferenceso Shortcutso FrequentlyAskedQuestionsando Linkstopreviousrecordings

bull ThesereferenceswillalsobefoundontheHUDportalo HUDinformsusthattheportalisforthcomingandyouwillallbereceivinge-mails

whenitisavailableforuseTheHUDportalwillhaveallreferencematerialsforyourconvenience

bull InadditionHUDhase-mailedreferencematerialsandtheyareavailablefordownloadfromeachvirtualconferencewithliveQampA

Page8DataElementsndashParticipantHousingDataElements

bull NowontotodayrsquostopicThefocusareaParticipantHousingDataElementswillbeexploredinthissession

Page9HousingDataElementsndashList

bull Thereare21ParticipantHousingDataElementsbull ThesedataelementspertaintoindividualParticipants

DU203NP-15-D-03049115500498 Page4of20

Page10HousingDataElementsndashList(continued)

bull Wewilldescribeeachdataelementindetailandwillansweranyquestionsyouhavebull PleasefeelfreetoenteranyquestionsyoumayhaveintheQampAboxontheAdobe

ConnectscreenduringthepresentationWewilldiscussthequestionsandanswersattheconclusionofthispresentation

Page11NeedsAssessmentServiceCode

bull OurfirstdataelementfordiscussionaddressesoneofyourinitialactionswithaParticipanttheNeedsAssessmentServiceCode

bull ThisidentifiesaParticipantwhoreceivedadocumentedassessmentorIndividualServicesandTrainingPlan(ISTP)todetermineappropriatehousingandsupportiveservices

bull TheassessmentmustincludeadocumentidentifyingaParticipantrsquoshousingandsupportiveserviceneeds

bull TheassessmentrevealsthepastandcurrentdetailsoftheParticipantrsquosstrengthsandneedstomatchtheParticipanttoappropriatehousingandsupportiveservices

bull TheassessmentcanoccureitheratinitialscreeningorattimeofentrytoahousingprogramanddocumentedintheParticipantrsquoscaserecord

Page12NeedsAssessmentServiceCode

bull TheNeedsAssessmentServiceCodeprovidesagoodexampleforcommunicatingupdatedinformationfromHUDrsquosOfficeofStrategicManagement

bull HUDhasnewinformationregardingStandardsforSuccessanddataelementsbull TheinformationrelatedtoBudget-basedServiceCoordinatorsalsorelatesto202bull ThischangeisreflectedintheAppliestoGrantsbox202isnowincludedwithBudget-

based(B-b)ServiceCoordinatorsYouwillnolongerseereferencesto202bull AsareminderB-bServiceCoordinatorscollectandreportthesameDataElementsas

Multi-FamilyServiceCoordinators(MFSC)

Page13NeedsAssessmentServiceCode

bull AnotherchangeHUDisaddingtheresponseoptionofldquoInformationnotcollectedrdquotoanysetofresponseoptionsthatincludetheldquoNArdquoorldquoNotApplicablerdquooption

bull InsomeprogramsaServiceCoordinatormaynotreceiveinformationfromaParticipantaboutadataelementItisnotasituationwheretheindividualrefusedtoprovideananswerWhenaServiceCoordinatororaGranteedoesnotreceiveinformationfromaParticipantaboutadataelementtheappropriateresponseoptionisldquoInformationnotcollectedrdquo

bull ThisnewresponseoptionisincorporatedintotheInFormtoolthatHUDwillbedeliveringinthefutureAASCOnlinemadethischangeintheirsystemaswell

DU203NP-15-D-03049115500498 Page5of20

bull TheresponseoptionboxshowsusthatresponseoptionsnowincludeldquoInformationnotcollectedrdquoatthebottomoftheresponseoptionsbox

bull Itisimportanttocollectdatatoquantifyo Needsforserviceso Thenumberofindividualsservedando Servicesdelivered

bull Itisameanstocommunicateyourworkbull TheaggregatedinformationprovidesadditionalsupportforrequestsforfundingThis

willfurthersupportthegoodworkyoudo

Page14HypotheticalExamplendashJohnandKathyndashServiceCoordinatorMeeting

bull IfyouparticipatedinourlastvirtualconferenceyouwereintroducedtoServiceCoordinatorsnamedJohnandKathyJohnisnewtohisroleasaServiceCoordinatorKathyhas7yearsrsquoexperienceandishelpingJohnlearnhisnewroleJohnandKathyarebacktodaytohelpillustratehowtocollectthedataelementsrelatedtohousing

bull TheconversationsbetweenJohnandKathyareusedtoillustratedataelementsStandardsforSuccessisnotrecommendingyouchangethewayyouconductyourworkWeunderstandthatyourelyoninformationvolunteeredbytheParticipantsinyourprogramandmaynotbeaskingquestionsdirectlyoftheParticipants

Page15HypotheticalExample-MeetNed

bull FortodayrsquosdiscussionwewillbeusingourfriendNedasahypotheticalexampletohelpexplaindataelements

bull LetrsquoslisteninonKathyandJohnrsquosdiscussionaboutinformationthatNedvolunteeredtoJohnregardinghishistorypriortoenrollinginthehousingprogram

_________________________________________________________________________________

bull KathyHelloJohnHowarethingsgoingbull JohnPrettywellIamsobusyThedaysgobyveryquicklybull KathyThelasttimewetalkedyouweregettingmoreacquaintedwithcollectingdata

abouttheParticipantsHowisthatcomingalongbull JohnIamgettingmoreandmorefamiliarwiththedataelementstheirdefinitionsand

guidelinesforcollectingIstillhaveafewquestionsDoyouhavetimetoanswerthembull KathySurebull JohnIrsquollstartwithaParticipantwhoIamworkingwithanddevelopedwhatIbelieveisa

goodrelationshipwithhimIrsquollcallhimNedNedtoldmeheis28yearsoldandlivesinWashingtonDCHesaidhedidnrsquothaveahomepriortojoiningtheprogramHeusuallysleptinthestreetsorataoneofthelocalhomelesssheltersHevolunteeredthathedidnothaveacriminalrecordjustdidnrsquothavemuchgoodluckaftergettingoutoftheArmy

DU203NP-15-D-03049115500498 Page6of20

bull KathyJohndidNedsayhowlonghehadbeenlivingonthestreetsorwhatfactorscontributedtohissituation

bull JohnNedjustsaidhehadnothadthebestluckHetoldmehewasonthestreetsandinsheltersfor10monthsoutofthelastyear

bull KathyJohndoyouknowifNedisdiagnosedasdisabledbull JohnNoathirdpartytoldmehehasnodisabilityNedsayshejusthasbadluck

_________________________________________________________________________________

bull ThisisagreatwaytostartoffourdiscussionNedvolunteeredsomevaluableinformationtoJohnthatwewillbeabletousetohelpunderstandsomeofthedataelements

Page16HomelessStatusCode

bull ThenexttwodataelementsIwilldiscussprovideadefinitionoftermsthatyouwillseeinafewresponseoptionsrelatedtohousing

bull ThedataelementHomelessStatusCodeprovidesadefinitionofldquohomelessrdquoo TheHomelessStatusCodeidentifiesaParticipantwholacksafixedregular

adequatenighttimeresidenceo AParticipantisconsideredhomelessiftheirprimarynighttimeresidenceis

sect Apublicorprivateshelteroperatedfortemporaryaccommodationsect Aninstitutionprovidingtemporaryresidenceforindividualsintendedto

beinstitutionalizedorsect Otherplacenotordinarilyusedasaregularsleepingaccommodation

o AParticipantunderage18isconsideredhomelessiftheylefthomewithoutthepermissionoftheirfamily(runawayyouth)

o AParticipantisnotconsideredhomelessiftheParticipantissect Sleepinginatemporaryresidencewhileawayfromhomesect Imprisonedorsect DetainedunderanActofCongressorStatelaw

bull LetrsquoscheckontheinformationprovidedbyNedregardinghislivingsituationtodetermineifheishomeless

Page17HomelessStatusCode

bull AsyoucanseethereareafewresponseoptionsfortheHomelessStatusCode

Page18HomelessStatusCode

bull RegardingNedhestatedhehasbeenonthestreetsorinhomelesssheltersfor10monthsofthelastyear

bull Nedisinfacthomeless

DU203NP-15-D-03049115500498 Page7of20

Page19ShelterPlacementServiceCode

bull AnotherdataelementthatprovidesdefinitionalinformationisShelterPlacementServiceCodeItprovidesthedefinitionofanemergencyshelter

bull Letrsquoslookatourgraphicforanexplanationofthisbull Asyoucanseeanemergencyshelterisanyfacilitywhichtheprimarypurposeisto

provideatemporaryshelterforthehomelessanddoesnotrequireoccupantstosignleasesoroccupancyagreements

bull Emergencysheltersincludehousingandsupportservicesforthehomelessbull Ashelterprovidessupportsupervisionandasafeplacetoliveinstructuressuchas

o Agrouphomeo Clustersofapartmentsoro Anetworkofhomesthatintegratehousingandservicesforlow-income

individualsandfamilies

Page20PriorNightResidenceCode

bull LetrsquosdiscussthePriorNightResidenceCodewhichismeanttoidentifythetypeoflocationwhereahomelessParticipantsleptthenightbeforereceivinggrant-fundedservices

bull IfaParticipantsleptinaninstitutionforlessthan30daysimmediatelypriortoreceivinggrant-fundedservicesthenrespondwiththelocationwhereParticipantsleptpriortobeinginstitutionalized

bull AsyouseeonthisslidethelistofresponseoptionsislengthyThereare18ofthemsoIwillnotreadofftheentirelist

bull Iwanttoexpandontwoofourresponseoptionsforfurtherclarificationo Option14orsafehavensareprogramsorshelterswhereapersonresidesfora

longerperiodoftimeForexampleanindividualmaybeinasafehavenforpregnantwomensothepersonmaybetherefor6monthsThisdiffersfromanemergencyshelter(option1)whereanindividualmaystayforafewdays

o Option18ortransitionalhousingforhomelesspersons(includinghomelessyouth)referstohousingwithpaidrentandmandatoryparticipationinservicesForinstanceasaconditionofreceivingpaidrenttheindividualmustreceiveemploymenttrainingcounselingetcThegoalwithtransitionalhousingprogramsistohelpgetthepersonintoindependentliving

bull YoucanalsofindthislistintheDataIntegrityReferenceManualonPage118bull AsareminderdetailedinformationregardingallDataElementsisintheDataIntegrity

ReferenceManualThemanualprovidescomprehensiveinformationforunderstandingandcollectingallDataElements

DU203NP-15-D-03049115500498 Page8of20

Page21HousingStatusCode

bull NextisHousingStatusCodeThisidentifiesaParticipantrsquoscurrenttypeofhousingandifapplicablehowthehousingispaidfor

bull Iwanttotouchonafewofresponseoptionsbull Option1IdentifiesasaPublicHousingResidentYouprobablyknowpublichousingwas

establishedtoprovidedecentandsaferentalhousingforeligiblelow-incomefamiliestheelderlyandpersonswithdisabilitiesHUDadministersFederalaidtolocalhousingagenciesthatmanagethehousingforlow-incomeresidentsatrentstheycanafford

bull Option2TenantBasedRentalVoucherisahousingvoucherthatisissuedtoanindividualorfamilymostoftenbyahousingauthorityforrentinghousingofaParticipantrsquoschoiceThevouchermustbeacceptedbytheowneroftherentalpropertyTherentalpropertycanbeahouseapartmenttrailermulti-familyunitetc

bull Option3AProjectBasedRentalVoucherisasubsidizedrentalunitTheldquoprojectrdquoorpropertydetermineseligibilityandsubsidyunderHUDguidelines

bull AsyoucanseeresponseoptionsvaryfromldquoIdentifiesasapublichousingresidentrdquoallthewaytoldquoOwnsahomerdquotoldquoHomelessrdquo

Page22YearsinSubsidizedHousingNumber

bull AswecontinueournextdataelementisYearsinSubsidizedHousingNumbero ThiselementidentifiesthenumberofyearsaParticipantlivedinpublicor

privatesubsidizedhousingo IfaParticipanthasbeeninsubsidizedhousingfordurationslessthan365days(a

completeyear)totalthenumberofthesedaysandthenroundthenumbero Rememberwhenrecordingthisdatayoumustcounteachepisodeevenifit

wasnotinconsecutiveyearsandroundtothenearestwholeyear

Page23HypotheticalExamplendashNedndashAdditionalDetails

bull WecantakethisopportunitytolisteninonadiscussionbetweenJohnandKathyregardingsomeadditionaldetailsrelatedtothehypotheticalParticipantNed

_________________________________________________________________________________

bull KathyJohnyoutoldmeafewthingsaboutNedDidNedtalkaboutanyadditionaldetailsthatwillhelpyouunderstandhissituation

bull JohnHedoestalkquitealotWhatotherinformationwereyouthinkingofbull KathyFirstoffdidNedgiveyouotherdetailsaboutspecificepisodesofhomelessnessI

usethewordldquoepisoderdquotorefertoaperiodwhenanindividualdidnothaveafixedregularnight-timeresidenceThestreetsorahomelessshelterareexamples

bull JohnYesNedsaidheexperienced4episodesofhomelessnessinthelast36monthsThisincludedlivingplace-to-placeinlocationssuchasthestreetsandhomelesssheltersSo

DU203NP-15-D-03049115500498 Page9of20

theywouldbeconsideredasepisodesInthepreviousyearNedwasonthestreetsfor10monthsbeforebeingadmittedtothehospitalforthelast35days

bull KathyOkaythatishelpfulYousayNedhasbeenhomeless4timesinthepast36monthsPriortothelastyearhowlongwereeachofthoseepisodes

bull JohnLetrsquosseepriortothelastyearwhichwehavealreadydiscussedNedrsquosfirstexperiencewasquiteshortlastingabout5daysAfterthatNedhadtwomoreepisodesOneofthoselasted20daystheotherwas14daysThatledtohismorerecentepisodeof10months

_________________________________________________________________________________

bull AsyoucanseefromKathyandJohnrsquosdiscussionthesearesomekeyfactorsthatwillbeabletousetodetermineNedrsquoshomelessstatusYouwillunderstandthismorewiththenextdataelement

Page24ChronicallyHomelessStatusCode

bull SoafterthediscussionofadditionaldetailsforNedwewilllookattheChronicallyHomelessStatusCode

bull ThechartonthisslidesummarizestherequirementstobeconsideredchronicallyhomelessTheseinclude

1Ishomeless

2Anindividualisanunaccompaniedhomeless

3Hasadisablingcondition

4aIscontinuouslyhomelessforayearormoreOR

4bHadatleastfourepisodesofhomelessnessinthepast3yearseachlastingaminimumof15daysandfinally

5Meetstheconditionsforbeingchronicallyhomelessbeforeresidinginaninstitutionalfacilitysuchasjailsubstanceabuseormentalhealthtreatmentfacilityhospitalorsimilarfacilityforfewerthanninety(90)days

bull JustareminderthisinformationisavailablewithintheChronicallyHomelessFactSheetareferencematerialthatweprovidetoyou

Page25NedndashChronicallyHomelessStatusCode

bull LetrsquosapplythistoNedrsquossituation

DU203NP-15-D-03049115500498 Page10of20

o FirsthomelessmeaningNedlacksafixedregularadequatenighttimeresidencebecausehelivedinareasnotdeemedtobesuitablesleepingplacesforhumanhabitationsuchasthestreetsandahomelessshelterNeddoesmeetthisrequirement

o NextunaccompaniedhomelessNedisahomelessindividualwhoisalonewhilehomeless

o NextadisablingconditionNeddoesnotsufferfromasubstanceabusedisorderseriousmentalillnessdevelopmentaldisabilityPTSDcognitiveimpairmentsresultingfrombraininjuryorchronicphysicalillnessordisability

o Thedurationofhomelessnessmustbecontinuousforayearormoreorfourepisodesofhomelessnessinthepast3yearseachlastingaminimumof15daysFromouradditionaldetailsNedinformedJohnthathehasexperienced4episodesofhomelessnessinthepast3yearsbutoneepisodeonlylasted14days

o FinallydoesNedmeettheconditionsforbeingchronicallyhomelessbeforebeinginstitutionalizedforfewerthan90daysAswecandetermineNeddoesnotmeettherequirementsforbeingchronicallyhomelessbeforebeinghospitalizedforfewerthan90daysHedoesnotmeetalltherequirementsonourchronicallyhomelesschart

bull Theconclusiono IsNedchronicallyhomelesso NoNedisnotchronicallyhomeless

Page26WeeksHomelessCount

bull NextwehaveourWeeksHomelessCountTheappropriatequestionthatwouldpertaintothisdataelementisldquoHowmanyweekshastheParticipantbeenhomelessinthepast12monthsrdquo

bull IfaParticipanthashomelessepisodesfordurationslessthan7days(acompleteweek)totalthenumberofthesedaysandthenroundtothenearestwholeweek

bull Usewholenumbersbull Nowrememberthisisoutofa12-monthperiodItisveryimportanttoreportonlyonthat

timeframe

Page27WeeksHomelessCount

bull NedrsquoshistorygivesagreatexampleofhowtocalculatetheWeeksHomelessCountdataelement

bull AsyoucanseeonthisslidetheformulafortheWeeksHomelessCountwillbethenumberofmonthsmultipliedby433whichistheaveragenumberofweeksinamonthThiscalculationwillgiveyouthenumberofhowmanyweekstheParticipantwashomelesspriortobeinghospitalizedNedtoldushewasonthestreetsandinsheltersfor10monthspriortobeinghospitalized10monthsmultipliedby433weeksequals4333weeks

DU203NP-15-D-03049115500498 Page11of20

bull Nextwemusttakethe35daysthatNedwasadmittedintothehospitalanddeterminehowmanyweeksthisrepresentsTodothiswetakethe35daysanddivideby7daysperweektodeterminethatNedwasinthehospitalfor5weeks

bull Finallyweaddthe5weekstoourpre-existing4333weekstoobtainatotalof4833weekshomelessRounding4833toawholenumbergivesusatotalof48weeks

Page28ReturningCitizenEx-OffenderCode

bull ForthenexthousingdataelementwewilldiscusstheReturningCitizenEx-OffenderCodebull TheReturningCitizenEx-OffenderCodeidentifiesaParticipantrsquosstatuswiththecriminal

justicesystemor(CJS)bull ItidentifiesaParticipantwhohasactivecriminalrecordsorwaschargedwith

committingacrimeinthepriortwelve(12)monthsbull Itincludesindividualschargedwithacrimethroughthestagesofthecriminaljustice

systemtothetimeanindividualisreleasedfromprobationbull ThereisnoneedtoincludeaParticipantwhohasneverbeenchargedwithcommittinga

crimebull Notetheresponseoptionsforthisdataelementincludeatimeelementoftheprevious

12monthsbull KathyandJohnhaveagreatexamplewecanusetodeterminehowbesttorespondto

thisdataelement

______________________________________________________________________________

bull KathyJohnitisimportantforustohaveabriefdiscussionregardingNedrsquosexperienceswiththeCriminalJusticeSystem(CJS)ItwillhelpusanswerthedataelementReturningCitizenEx-OffenderCodeDidhevolunteeranyofthisinformationtoyou

bull JohnYeshedidNedwasveryopenaboutdiscussinganymattersregardingtheCriminalJusticeSystemLikeIsaidbeforeheisaUSArmyveteranwhoprideshimselfondoingtherightthing

bull KathyThatrsquosgreattohearDoesNedhaveanactivecriminalrecordorwashechargedwithcommittingacrimeintheprior12months

bull JohnNoKathyNeddoesnrsquothaveacriminalrecordandhasneverbeencommittedofacrimeHeprideshimselfonfollowingthelawsthathavebeenputinplaceHecontinuedtoemphasizeheenrolledintheArmytoprotectthislandandthelawsweallliveby

______________________________________________________________________________

Page29ReturningCitizenEx-OffenderCode

bull ThepreviousconversationshowsusthatJohnwouldbechoosingOption3theindividualisnotcurrentlysubjecttoanyphaseoftheCJSandhasnotbeenintheprevious12months

DU203NP-15-D-03049115500498 Page12of20

Page30HardtoHouseCode

bull HardtoHouseCodeismeanttoidentifyaParticipantwhoishardtohouseduetothehighriskoflosingtheirhousingandanyfactorcontributingtobeingahighrisktohouse

bull Afewofourresponseoptionsforthisdataelementincludeo Headofhouseholdhaslivedinpublichousingformorethan10yearso Headofhouseholddoesnothaveahigh-schooldiplomaorGEDando Theheadofhouseholdisasingleelderlyadultwhoistheprimarycaregiverfor

oneormorechildren

Page31TransportationAssistanceServiceCode

bull TransportationAssistanceServiceCodeisaprettyinterestinghousingdataelementbull ThisincludesidentifyingaParticipantwhoreceivedtransportationservicesbull Asyoucanseefromourgraphictransportationservicesinclude

o Passesortokensforpublictransportationo Ridesinserviceprovidersrsquovehicleso Carpoolsarrangedbyserviceprovidersando Assistancewithrepairstopersonalvehicles

Page32IndependentLivingServiceCode

bull IndependentLivingServiceCodeisthenextdataelementonourlistItappliestoParticipantswhoaredisabledorelderly

bull Forthisdataelementelderlyisanindividualage62andolderFrailisdescribedasneedingassistancewith3ormoreActivitiesofDailyLiving(ADLs)

bull WediscussedActivitiesofDailyLivinginourlastvirtualconferenceYoucanalsofindthedefinitionofActivitiesofDailyLivingintheDataIntegrityReferenceManualonpage90

bull WhenfrailelderlyisreferencedintheIndependentLivingServiceCodeitpertainstoelderlyresidentsage62orolderwith3ormoreADLs

bull ThisdataelementinvolvesidentifyingdisabledorfrailelderlyParticipantswhoo 1Receivedassistanceobtaininghousingoro 2Receivedservicesthatenablethemtoremainintheirhome

bull ServicesthatenableadisabledorfrailelderlyParticipanttoremaininthehomeincludeo Cleaningthehomeorlaundryo Cookingo Payingbillso Organizingpersonalrecordsando Utilitycompanyissues

bull ServicesthatenableadisabledorfrailelderlyParticipanttoremaininthehomealsoincludereferralstoservicesorsupportstoassisttheParticipantswith

o Keepingo Managingand

DU203NP-15-D-03049115500498 Page13of20

o Maintainingallaspectsoftheirhomeotherthanhomemakingbull WeunderstandthatmostofyouServiceCoordinatorsarenotinvolvedinhomemaking

Justforsomeclarificationhomemakingincludeso Beautifyingthehomeo Homedecoratingo Organizingthehomeo Gardeningo Holidaydecorationso Craftso Messageforumsando Recipedatabases

Page33IndependentLivingServiceCode

bull ThehypotheticalexamplebetweenJohnandKathyregardingNedprovidesinformationforcollectingthisdataelement

Page34IndependentLivingServiceCode

bull JohntoldusNedis28yearsoldandisnotdisabledSinceNedisnotdisabledorelderlytheappropriateresponseoptionisldquoNArdquonotapplicable

bull RememberwhenaServiceCoordinatororaGranteedoesnotreceiveinformationfromaParticipantaboutadataelementtheappropriateresponseoptionisldquoldquoInformationnotcollectedrdquoThisisanalternativeoptionforwheninformationregardingadataelementwasnotreceived

Page35IntermediateHousingStatusCode

bull ThemainquestionforIntermediateHousingStatusCodeisldquoDidaParticipantretainParticipantrsquoshousingandwhatmethoddidtheParticipantutilizerdquo

bull ThisinvolvesidentifyingaParticipantrsquosmethodforretaininghousingbull ThemethodsfocusonapproachestomeetrentormortgageresponsibilitiesThis

includeso Avoidedevictionfromrentalpropertyo ObtainedaHomeEquityConversionMortgage(HECM)

sect YoumaybewonderingwhatthisisAHomeEquityConversionMortgageissomethingthatwascreatedbyTheFederalHousingAdministration(FHA)Knownbysomeasareversemortgageitallowsmortgageinsuranceborrowerswhomeettheagerequirementof62totransfertheequityoftheirhomeintomonthlypaymentstothemortgageinsuranceborrower

o Anothermethodthatmaybeusedforthisdataelementispreventingorresolvingamortgagedefault

DU203NP-15-D-03049115500498 Page14of20

Page36IntermediateHousingStatusCode

bull LetrsquosseewhatinformationKathyandJohncansharewithusregardingthisdataelement

bull WemoveintoafuturetimewhenthenextsetsofdiscussionsfocusonservicesNedreceivedasaprogramParticipant

______________________________________________________________________________

bull JohnHeyKathyIwantedtogiveyousomeupdatesthatNedreportedtomebull KathyThatsoundsgreatJohnIrsquomgladthatNedcontinuestovolunteerupdatestoyoubull JohnIhadafewquestionsrelatedtotheinformationhegavemeThingshavebeen

complicatedwithNedsincewelastmetbull KathyHowsobull JohnWellthingsstartedlookingupforhimforawhileHehadfinallygottenoffthe

streetsobtainedapart-timejobandwaslivinginasmallrentalpropertyinDCShortlyafterhewashavingtroublepayingtherentinfullandthelandlordwasthreateningtoevicthimNeddoesnrsquotreceivealargeamountofpaywithhispart-timejobsoitwasdifficultforhimtomanagethefullmonthrsquosrentupfront

bull KathySowhathappenedbull JohnLuckilyhecouldsitdownwithhissupervisoratworkandreceivemorehours

Nedwasextremelyexcitedtotellmetheyallowhimtoworkovertimesomeweeksbull KathyThatrsquosgreatsohewasnrsquotevictedfromtherentalpropertybull JohnNohewasnotevictedHewasabletohaveameetingwithhislandlordandnow

hersquosaheadofhisrentbyafullmonthbull KathyJohnthatrsquosgreatnewsforNedRegardingtheIntermediateHousingdata

elementthecorrectresponsehereisoption1avoidedeviction

______________________________________________________________________________

Page37IntermediateHousingStatusCode

bull ThatwasagreatexamplegivenbyKathyandJohnbull NedsecuredmorehoursathisjobresultinginincreasedpayThishelpedeasetheburden

ofhisrentexpenseandinturnheavoidedbeingevicted

Page38TemporaryHousingPlacementServiceCode

bull ThenextHousingDataElementisTemporaryHousingPlacementServiceCodebull ThisstartswithidentifyingaParticipantwhoreceivedtemporaryorshort-termtransfer

too Anotherpropertyo Adifferentunitwithinthepropertyoro Analternativecarefacility

DU203NP-15-D-03049115500498 Page15of20

bull Alternativecarefacilitiesarebestdescribedasassistedlivingfacilitiesbull ThisdataelementincludesinformationandassistanceprovidedtotheParticipantandor

familymembersregardingtemporaryhousingoptionsItalsoincludesassistancewithanindividualstransitionbacktotheirapartmentfromshort-termcarefacilityorhospital

Page39PermanentHousingPlacementServiceCode

bull SimilarbutnotthesamethenextHousingDataElementisPermanentHousingPlacementServiceCode

bull ThisstartswithidentifyingaParticipantwhoreceivedpermanentorlong-termhousingassistance

bull Servicesincludeprovidinginformationregardinglong-termhousingorassistanceforapermanentorlong-termtransferto

o Anotherpropertyo Adifferentunitwithinthepropertyoro Analternativecarefacility

Page40PermanentHousingPlacementServiceCode

bull OnceagainletrsquoscheckinwithJohnandKathyforsomemoredetailedinformationregardingthisdataelement

bull TheconversationweareabouttohearoccurredafewmonthsafterKathyandJohnrsquosdiscussionofIntermediateHousingStatusCode

______________________________________________________________________________

bull KathyJohnitrsquosgoodtobebackwithyouHowarethingsgoingbull JohnHeyKathythingsaregreatIfeellikeIrsquomgettingthehangofmydutiesasa

ServiceCoordinatorIwasabletomeetwithNedagainandhadagreatupdateforyouThankstothehelpoftheprogramhecouldmoveoutofthestudioapartmentHereceivedaraiseinsalaryathisjobwhichallowedhimtomoveintosomethingabitmorespaciousTheoldplacewasonlyastudioapartmentwithlittleroomtomaneuveraroundNeddidendupstayingatthesameapartmentcomplexbuthemovedintoa1bedroom1bathHehappilyvolunteeredthisinformationtomeatourlastmeeting

bull KathyThatrsquosgreattohearJohnIrsquomgladtheprogramassistedhiminupgradinghishousingsituation

bull JohnSoregardingthePermanentHousingPlacementServiceCodesincetheprogramhelpedNedmovewithinhiscomplexthecorrectresponsewouldhavetobereceivedservicesdirectlythroughthegrantcorrect

bull KathyThatrsquosrightJohnNedreceivedservicesdirectlyfromtheprogramwhichisoption1

______________________________________________________________________________

DU203NP-15-D-03049115500498 Page16of20

Page41PermanentHousingPlacementServiceCode

bull KathyandJohncontinuetouseNedrsquoshypotheticalsituationtoprovidegreatexamplesofthesedataelementsWecanseethecorrectresponseoptionhereisoption1receivedservicesdirectlythroughthegrant

Page42PermanentHousingPlacementDate

bull PermanentHousingPlacementDateisastraightforwarddataelementbull ThisincludesidentifyingthedateaParticipantwasplacedinadifferentunitwithinthe

propertyalong-termtransfertoanotherpropertyortoanalternativecarefacility

Page43Pre-HousingCounselingandPost-HousingCounseling

bull ContinuingwehavePre-HousingCounselingandPost-HousingCounselingServiceCodesbull Pre-HousingCounselingentailsidentifyingaParticipantwhoreceivedcounseling

servicespriortopurchasingorrentinghousingbull Thesecounselingservicesaddresstopicssuchas

o Identifyingmortgageassistanceoptionso Creatingabudgetthatsupportspayingforhousingando Explainingrequireddocuments

bull Excludedcounselingservicesareo Bank-sponsoredmortgageseminarsopentothepublico AbankguidingtheParticipantthroughthepurchasingprocessando Sweat-equityprogramsinwhichParticipantsusetheirownandvolunteerlabor

toconstructtheirhomesbull Asyoucanseethereareseveralcounselingservicesthatareavailabletobereceived

throughthegrantorfromgrant-facilitatedreferralbull Post-HousingcounselingincludesidentifyingaParticipantwhoreceivedcounselingor

servicesafterpurchasingorrentinghousingbull Post-housingcounselingservicesaddresstopicssuchas

o Meetingrentrequirementso Avoidingdefaultandforeclosureo Managingcreditissuesando Changingamortgage

Page44ResidenceCensusTract

bull ThenextdataelementisResidenceCensusTractbull CensusTractsaresmallrelativelypermanentstatisticalsubdivisionsofacountyor

equivalententityTheprimarypurposeofcensustractsistoprovideastablesetofgeographicunitsforthepresentationofstatisticaldata

bull Thedataelementidentifiesthe11-digitcensustractnumberforaParticipantsresidence

DU203NP-15-D-03049115500498 Page17of20

bull Youwillfindtheinformationforthisdataelementthroughanon-linetoollocatedontheCensusBureauswebsiteThewebaddressforthetoolisonthisslideandatthetopofthenextslide

Page45ResidenceCensusTract(1)

bull ForthenextfewminutesIwanttospeakwithyouaboutResidenceCensusTractIwanttowalkyouthroughthestepsofthisdataelementAllthestepstocollectthisdataoriginatefromtheCensusBureaursquoswebsiteThereferencesyouareabouttoseearesummarizedfromourResidenceCensusTractFactSheet

bull JustareminderifyouareattendingthisvirtualconferencewithliveQampAyoucandownloadtheFactSheetfromAdobeConnectItisinthelowerleftcornerofyourscreen

bull ThisdataelementidentifiesParticipantrsquos11-digitresidencecensustractnumberbyusingtheCensusBureaursquosonlinetooltoconvertphysicaladdressestocensustractnumbers

bull HomelessParticipantsmaydesignateafixedlocationastheirresidencesuchasahomelessshelterorotherlocationwherethehomelessParticipantmayspendtimeorreturntoforsleep

bull TheCensusBureaudevelopedanonlinetoolforconvertingphysicaladdressestocensustractnumbersItislocatedatthewebaddresslistedatthetopoftheslide

bull Letrsquosgetstartedwiththestepstocollectthisdataelementbull Step1istoaccesstheCensusBureaursquostooltoconvertaddressestocensustractnumbersat

thewebaddressprovidedbull TheslidepresentsthescreenyouwillseewhenyouaccesstheCensusBureaursquostool

Page46ResidenceCensusTract(2)

bull Instep2youwillselectldquogeographiesrdquoontheleftsideofthescreenbull Onthisslideldquogeographiesrdquoselectionisshowninagreenboxbull Adropdownmenuwillappearwhichyouwillseeonthenextslide

Page47ResidenceCensusTract(3)

bull WithinthedropdownboxldquoSelectGeographiesrdquoclickonAddresstabandentertheParticipantrsquosaddress

Page48ResidenceCensusTract(4)

bull AtableofldquoGeographyResultsrsquofortheenteredaddresswillappearbull NextlocatethesecondcolumntitledldquoGeographyTyperdquoandtherowwithldquoCensus

Tractrdquobull Clicktheiconwiththeletterldquoirdquointhefar-rightcolumntitledldquoAboutrdquo

DU203NP-15-D-03049115500498 Page18of20

bull AsyoucanseeontheslidetheappropriaterowisshowninagreenboxAgreenarrowpointstotheletterldquoirdquo

bull Clickontheletterldquoirdquointhisrow

Page49ResidenceCensusTract(5)

bull ThisisthefinalstepinourillustrativeexampleAsIrsquomsureyoucanseethereisalotofinformationonthispageYourdutiesaresimplesodonrsquotletthisoverwhelmyou

bull InthepopupwindowlocatethecolumnwiththemostrecentyearandtherowtitledldquoCoderdquo

bull SeethenumberwherethecolumnforthemostrecentyearandtherowtitledldquoCoderdquointersectThenumbercontainsldquoUSrdquowithinit

bull TheResidenceCensusTractnumberistheeleven(11)digitnumberthatappearsafterUSTheResidenceCensusTractnumberis12031015924

bull Onthisslidethenumberisindicatedbyagreenbox

Page50ResidenceCensusTract

bull ResponseoptionsforResidenceCensusTractincludeentering1 TheCensusTractNumber2 NAOR3 Informationnotcollected

Page51ResidenceCensusTract

bull Asshowninourillustrativeexamplethecorrectresponseoptionwouldbetoenterthenumber1231015924

bull ItisimportanttorememberthatthenumbersfollowingldquoUSrdquowillbeconsideredyourResidenceCensusTractNumber

Page52OpportunityAreaCensusTract

bull LetrsquostalkalittleabouttheOpportunityAreaCensusTractbull ThereasonforthisdataelementistoidentifyaParticipantwholivesinanOpportunity

AreainthecommunityrsquosRegionalFairHousingEquityAssessment(FHEA)bull SelectedcommunitieshavecompletedaRegionalFairHousingEquityAssessmentofa

regionlookingacrossmultiplecomponentstogainafullpictureofregionalequityandaccesstoopportunity

bull AnOpportunityAreameetsallthefollowingcriteriao Segregatedareasandareasofincreasingdiversityandorracialethnic

integrationo Raciallyethnicallyconcentratedareasofpovertyo Accesstoexistingareasofhighopportunity

DU203NP-15-D-03049115500498 Page19of20

o Majorpublicinvestmentsando Fairhousingissuesservicesandactivities

bull AccordingtoHUDifyoudonrsquotknowifthecommunityinwhichtheParticipantresidescompletedaRegionalFairHousingEquityAssessmentorifthepropertyisinanOpportunityAreaCensusTractpleaseleavethisfieldasNA

Page53FairHousingandCivilRightsAssistanceServiceCode

bull AswebringthisvirtualconferencetoaclosethereisonefinalHousingDataElementtodiscuss

bull TheFairHousingandCivilRightsAssistanceServiceCodeidentifiesaParticipantwhoreceivedservicesconsistentwiththeFairHousingandServiceAct

bull Servicesaredesignedtopromoteo Integratedlivingpatternsando Communitiesthatarediversealongmultipledimensions

bull Servicesaredesignedtoavoido PatternswhereaParticipantisforcedtoliveinhighpovertyareaso Areassufferingfromalackofaccessibleservicesoro Areaswhichlackintegrationintermsofincomeracecolorreligionfamilial

statusnationaloriginordisabilitystatusbull Effortstopromoteintegratedlivingpatternsandcommunitiesthatarediversearea

goodwaytoendtodayrsquosdiscussionofdataelements

Page54Summary

bull ThisconcludesourDataElementsforHousingLetrsquosreviewsomekeycomponentsbeforewegettoourQampAsession

Page55Summary

bull HUDprovidedthefollowingupdateso InformationforBudget-BasedServiceCoordinatorsappliesto202o AnewresponseoptionofldquoInformationnotcollectedrdquoisaddedtoresponseoptions

thatincludeldquoNArdquoThisisappropriatetousewhentheservicecoordinatordoesnotreceiveinformationaboutadataelementfromaParticipant

bull NeedsAssessmentdocumentsrevealthepastandcurrentdetailsofaParticipantrsquosstrengthsandneedstomatchtheParticipanttoappropriatehousingandsupportiveservices

bull Apersonisconsideredhomelessifthepersonlacksafixedregularadequatenighttimeresidence

bull Permanenthousingincludeso Anotherpropertyo Differentunitwithinthesamepropertyando Alternativecarefacilities

DU203NP-15-D-03049115500498 Page20of20

bull Fairhousingandcivilrightsassistancepromoteso Communitieswithdiversityalongmultipledimensionso Integratedlivingpatterns

bull CollectingandreportingdataallowsidentificationofthenumberofindividualsyouservetheneedforservicesandservicesdeliveredItcommunicatesthehardworkyoudoProvidingthisdataallowsforadditionalinformationtosupporttheimportanceofandneedforfundingThiswillfurthersupportthegoodworkyoudo

Page56QuestionsandAnswers

bull WewelcomeyourquestionsandfeedbackContactHUDbye-mailataskgmohudgovtoo ProvidefeedbackregardingtheStandardsforSuccessframeworkmethodologyand

toolsando SubmitquestionsItishelpfultoidentifyyourGrantProgramwiththequestionas

clarifyinginformationbull MakesuretoIncludeStandardsforSuccessinthee-mailrsquossubjectline

ForthoseofyouparticipatinginagroupvirtualconferenceonAdobeConnectwewillrespondtoquestionssubmittedthroughtheQampAdialogueboxonAdobeConnect

IwillaskmyStrategyGencolleaguesBridgetBoothandSoulisLindsey-PangalostohelpwiththeanswerstoyourquestionsPleasesubmitallquestionsthroughtheQampAboxonthelowerrightcornerofyourscreen

• StrategyGen-SfS-VC5-Housing-5-23-2017
• • HUD Standards for Success PilotData CollectionParticipant Housing Data Elements
  • Todayrsquos Presenter
  • Objectives of Session
  • At the end of this session you will
  • Slide Number 5
  • Participant Centered Data Elements
  • Previous Virtual Conference- Participant Health Data Elements
  • Slide Number 8
  • Participant Housing Data Elements ndash List
  • Participant Housing Data Elements ndash List (continued)
  • Needs Assessment Service Code
  • Needs Assessment Service Code
  • Needs Assessment Service Code
  • Meeting of Service Coordinators ndash John and Kathy
  • Hypothetical Example - Meet Ned ndash Program Participant
  • Homeless Status Code
  • Homeless Status Code
  • Homeless Status Code
  • Shelter Placement Service Code
  • Prior Night Residence Code
  • Housing Status Code
  • Years in Subsidized Housing Number
  • Hypothetical Example ndash Ned ndash Additional Details
  • Chronically Homeless Status Code
  • Ned ndash Chronically Homeless Status
  • Weeks Homeless Count
  • Weeks Homeless Count
  • Returning CitizenEx-Offender Code
  • Returning CitizenEx-Offender Code
  • Hard to House Code
  • Transportation Assistance Service Code
  • Independent Living Service Code
  • Independent Living Service Code
  • Independent Living Service Code
  • Intermediate Housing Status Code
  • Intermediate Housing Status Code
  • Intermediate Housing Status Code
  • Temporary Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Date
  • Pre-Housing Counseling and Post-Housing Counseling
  • Residence Census Tract
  • Residence Census Tract (1)
  • Residence Census Tract (2)
  • Residence Census Tract (3)
  • Residence Census Tract (4)
  • Residence Census Tract (5)
  • Residence Census Tract
  • Residence Census Tract
  • Opportunity Area Census Tract
  • Fair Housing and Civil Rights Assistance Service Code
  • Slide Number 54
  • Summary
  • Questions and Answers
  • • SfS-VC5-Housing Speakers Notes 5-23-2017

DU203NP-15-D-03049115500498

Summarybull HUD provided the following updates

bull Information for Budget-based Service Coordinators applies to 202bull A new response option of ldquoInformation not collectedrdquo is added to response options that include

ldquoNArdquo

bull Needs Assessment documents reveal the past and current details of a Participantrsquos strengths and needs to match the Participant to appropriate housing and supportive services

bull A person is considered homeless if the person lacks a fixed regular adequate night time residence The primary residence is

bull Public or private shelter used for temporary accommodationbull Institution providing temporary residence for those intended to be institutionalized orbull Other place not ordinarily used as a regular sleeping accommodation

bull Permanent Housing Placement Services describe assistance for a permanent or long-term transfer to another property a different unit within the same property or alternative care facilities

bull Fair housing and civil rights assistance promotesbull Communities with diversity along multiple dimensions andbull Integrated living patterns

55

DU203NP-15-D-03049115500498

Questions and Answers

Questions or Feedback Contact Information

56

Include bull Standards for Success in the e-mailrsquos subject linebull Name of Program in e-mail

HUD e-mail askgmohudgov

DU203NP-15-D-03049115500498 Page1of20

HUDStandardsforSuccessVirtualConference5ndashDataCollectionParticipantHousingDataElementsndashSpeakerrsquosComments

Page1CoverPage

bull WelcometoHUDrsquosStandardsforSuccessPilotProgramrsquosVirtualConferenceaddressingParticipantHousingDataElements

bull IfyouareparticipatinginascheduledvirtualconferenceIwanttoprovideafewTechnologyReminders1 AudioisthroughyourcomputernotthetelephoneconferencecallnumberMakesure

yourcomputersrsquospeakersarenotonmute2 Toincreasetheviewingsizeofthepresentationdocument

AtthetopofyourscreenthereisagrayoptionsbarClickontheboxofarrowsontherightsidetoincreasethesizeofthescreen

3 ThepresentationisavailablefordownloadfromtheAdobeAcrobatplatformSeethelowerleftsideofyourscreen

4 FeelfreetosubmitquestionsthroughoutthesessionusingtheQampAboxonthelowerrightcornerofyourscreenItishelpfultoincludethenameofyourGrantProgramwiththequestionasclarifyinginformationDoyouhaveaspecifictopicorneedthatyouwouldliketohearmoreinformationregardingWewelcomeyoursuggestionsandrequestsforadditionaltrainingtopicsYoucansubmitthatinformationviaquestionsalso

5 PleasecompletetheevaluationformofthissessionbeforeyouleavethevirtualconferenceThelinktotheevaluationcanbeaccessedattherightsideofyourscreenmiddleofthepage

Page2TodayrsquosPresenterPage

bull MynameisDrRobHaleyandIamtheCo-FounderandExecutiveVicePresidentofStrategyGenStrategyGenisan8(a)woman-ownedbusinessthatspecializesinqualityandperformanceimprovementStrategyGeniscontractingwithHousingandUrbanDevelopment(HUD)tofacilitatetheHUDStandardsforSuccessPilotProgram

bull WeareworkingwithThaddeusWincekwhoiswithHUDrsquosOfficeofStrategicPlanningandManagement

bull ThisvirtualconferenceispartofaseriesoftrainingsessionsregardingtheStandardsforSuccessframeworkandmethodology

bull Recordingsofpreviousvirtualconferencesareavailablethrougho LinksthatHUDe-mailedtoyouando OntheHUDPortalHUDindicatestheHUDportalshouldbecompletedinthenear

futurebull NowletrsquosmoveontotodayrsquosdiscussiontopicofParticipantHousingDataElements

DU203NP-15-D-03049115500498 Page2of20

Page3ObjectivesofSession

bull Therearetwoobjectivesforthissessiono OurfirstobjectiveistounderstandtheParticipantHousingDataElements

UnderstandingthesetopicswillfacilitateyourcollectingthedataforsubsequentsubmissiontoHUDLikethelastvirtualconferencepracticaldataintegrityandcollectiontipsareincludedaspartofthediscussion

o Asalwayswearegladtoansweryourquestions

Page4Attheendofthissessionyouwill

bull Attheendofthissessionyouwillo HaveHUDrsquosupdatedinformationregardingStandardsforSuccesso UnderstandParticipantHousingdataelementsincluding

sect Adeeperunderstandingofterminologyrelatedtohousingstatusandhousingoptionsand

sect Increasedknowledgeregardingcollectingdataonservicestoobtainhousingandself-sufficiency

Page5Background

bull Beforewebeginletrsquosquicklyrevisitmajorpointsfromtheprecedingvirtualconferencebull TherehavebeenfivevirtualconferencesdiscussingHUDrsquosStandardsforSuccessPilot

ProgramincludingThaddeusWincekrsquosKickoffconferenceo WeunderstandthattheexperiencelevelofGranteesandServiceCoordinators

variesasitrelatestocollectingandreportingdataThevirtualconferencesattempttoincludeinformationforthenovicetotheexperienced

bull Iwanttotakeafewmomentstoreviewsomeofthemajorpointsfromthepreviousvirtualconference

bull ReminderifyouwouldlikeamoredetailedreviewofanypreviousvirtualconferenceIencourageyoutoviewtherecordingofanyofthetrainingsessionspresentedtodate

Page6ParticipantCenteredDataElements

bull ToreviewtheStandardsforSuccessIndicatorsandrelatedDataElementsareorganizedinthefocusareaspicturedinthisgraphic

bull ThedataelementspertainingtoParticipantsrsquoHealthsituationsrepresentedinthecircleonthelowerleftwerecoveredinthelastvirtualconference

bull TodaywearefocusingontheHousingDataElementspicturedinthecircleonthebottomrightofthegraphic

Page7PreviousVirtualConferencendashParticipantHealthDataElements

bull HerearethekeypointsfromourpreviousdiscussionofParticipantHealthdataelementsbull NoPersonalIdentifiableInformationisreportedtoHUD

DU203NP-15-D-03049115500498 Page3of20

bull TheHealthCoverageCodeincludesidentifying(1)iftheParticipanthasinsuranceand(2)theorganizationthatprovidestheinsurance

bull DataelementsidentifyiftheParticipantbull Hasaprimarycareproviderbull Hadaroutinemedicalexambyahealthcareproviderandbull Receivedmedicalservicesandmentalhealthservices

bull SelectSubstanceAbuseServicesarealsoMentalHealthServicesExamplesincludementalhealthworkerstreatingsubstanceabuseandaParticipantreceivingservicesfromanalcoholordrugtreatmentfacility

bull TheActivitiesofDailyLiving(ADL)CodeandtheInstrumentalActivitiesofDailyLiving(IADL)CoderecordthenumberofactivitiestheParticipantcannotperformatthetimeofassessment

bull AlsoupdatedinformationthatwereceivedfromHUDbull FortheDisabilityStatusCodeServiceCoordinatorsreceivethatinformationfrom

thethirdpartywhodeterminedtheindividualisdisabledItisnotsomethingtoasktheParticipant

bull Bythewaytherearereferencematerialsthatareavailabletohelpyoubull DetailedinformationregardingallDataElementscanbefoundintheDataIntegrity

ReferenceManualThemanualprovidescomprehensiveinformationforunderstandingandcollectingallDataElements

bull Wealsoprovidereferencematerialssuchaso FactSheetso QuickReferenceso Shortcutso FrequentlyAskedQuestionsando Linkstopreviousrecordings

bull ThesereferenceswillalsobefoundontheHUDportalo HUDinformsusthattheportalisforthcomingandyouwillallbereceivinge-mails

whenitisavailableforuseTheHUDportalwillhaveallreferencematerialsforyourconvenience

bull InadditionHUDhase-mailedreferencematerialsandtheyareavailablefordownloadfromeachvirtualconferencewithliveQampA

Page8DataElementsndashParticipantHousingDataElements

bull NowontotodayrsquostopicThefocusareaParticipantHousingDataElementswillbeexploredinthissession

Page9HousingDataElementsndashList

bull Thereare21ParticipantHousingDataElementsbull ThesedataelementspertaintoindividualParticipants

DU203NP-15-D-03049115500498 Page4of20

Page10HousingDataElementsndashList(continued)

bull Wewilldescribeeachdataelementindetailandwillansweranyquestionsyouhavebull PleasefeelfreetoenteranyquestionsyoumayhaveintheQampAboxontheAdobe

ConnectscreenduringthepresentationWewilldiscussthequestionsandanswersattheconclusionofthispresentation

Page11NeedsAssessmentServiceCode

bull OurfirstdataelementfordiscussionaddressesoneofyourinitialactionswithaParticipanttheNeedsAssessmentServiceCode

bull ThisidentifiesaParticipantwhoreceivedadocumentedassessmentorIndividualServicesandTrainingPlan(ISTP)todetermineappropriatehousingandsupportiveservices

bull TheassessmentmustincludeadocumentidentifyingaParticipantrsquoshousingandsupportiveserviceneeds

bull TheassessmentrevealsthepastandcurrentdetailsoftheParticipantrsquosstrengthsandneedstomatchtheParticipanttoappropriatehousingandsupportiveservices

bull TheassessmentcanoccureitheratinitialscreeningorattimeofentrytoahousingprogramanddocumentedintheParticipantrsquoscaserecord

Page12NeedsAssessmentServiceCode

bull TheNeedsAssessmentServiceCodeprovidesagoodexampleforcommunicatingupdatedinformationfromHUDrsquosOfficeofStrategicManagement

bull HUDhasnewinformationregardingStandardsforSuccessanddataelementsbull TheinformationrelatedtoBudget-basedServiceCoordinatorsalsorelatesto202bull ThischangeisreflectedintheAppliestoGrantsbox202isnowincludedwithBudget-

based(B-b)ServiceCoordinatorsYouwillnolongerseereferencesto202bull AsareminderB-bServiceCoordinatorscollectandreportthesameDataElementsas

Multi-FamilyServiceCoordinators(MFSC)

Page13NeedsAssessmentServiceCode

bull AnotherchangeHUDisaddingtheresponseoptionofldquoInformationnotcollectedrdquotoanysetofresponseoptionsthatincludetheldquoNArdquoorldquoNotApplicablerdquooption

bull InsomeprogramsaServiceCoordinatormaynotreceiveinformationfromaParticipantaboutadataelementItisnotasituationwheretheindividualrefusedtoprovideananswerWhenaServiceCoordinatororaGranteedoesnotreceiveinformationfromaParticipantaboutadataelementtheappropriateresponseoptionisldquoInformationnotcollectedrdquo

bull ThisnewresponseoptionisincorporatedintotheInFormtoolthatHUDwillbedeliveringinthefutureAASCOnlinemadethischangeintheirsystemaswell

DU203NP-15-D-03049115500498 Page5of20

bull TheresponseoptionboxshowsusthatresponseoptionsnowincludeldquoInformationnotcollectedrdquoatthebottomoftheresponseoptionsbox

bull Itisimportanttocollectdatatoquantifyo Needsforserviceso Thenumberofindividualsservedando Servicesdelivered

bull Itisameanstocommunicateyourworkbull TheaggregatedinformationprovidesadditionalsupportforrequestsforfundingThis

willfurthersupportthegoodworkyoudo

Page14HypotheticalExamplendashJohnandKathyndashServiceCoordinatorMeeting

bull IfyouparticipatedinourlastvirtualconferenceyouwereintroducedtoServiceCoordinatorsnamedJohnandKathyJohnisnewtohisroleasaServiceCoordinatorKathyhas7yearsrsquoexperienceandishelpingJohnlearnhisnewroleJohnandKathyarebacktodaytohelpillustratehowtocollectthedataelementsrelatedtohousing

bull TheconversationsbetweenJohnandKathyareusedtoillustratedataelementsStandardsforSuccessisnotrecommendingyouchangethewayyouconductyourworkWeunderstandthatyourelyoninformationvolunteeredbytheParticipantsinyourprogramandmaynotbeaskingquestionsdirectlyoftheParticipants

Page15HypotheticalExample-MeetNed

bull FortodayrsquosdiscussionwewillbeusingourfriendNedasahypotheticalexampletohelpexplaindataelements

bull LetrsquoslisteninonKathyandJohnrsquosdiscussionaboutinformationthatNedvolunteeredtoJohnregardinghishistorypriortoenrollinginthehousingprogram

_________________________________________________________________________________

bull KathyHelloJohnHowarethingsgoingbull JohnPrettywellIamsobusyThedaysgobyveryquicklybull KathyThelasttimewetalkedyouweregettingmoreacquaintedwithcollectingdata

abouttheParticipantsHowisthatcomingalongbull JohnIamgettingmoreandmorefamiliarwiththedataelementstheirdefinitionsand

guidelinesforcollectingIstillhaveafewquestionsDoyouhavetimetoanswerthembull KathySurebull JohnIrsquollstartwithaParticipantwhoIamworkingwithanddevelopedwhatIbelieveisa

goodrelationshipwithhimIrsquollcallhimNedNedtoldmeheis28yearsoldandlivesinWashingtonDCHesaidhedidnrsquothaveahomepriortojoiningtheprogramHeusuallysleptinthestreetsorataoneofthelocalhomelesssheltersHevolunteeredthathedidnothaveacriminalrecordjustdidnrsquothavemuchgoodluckaftergettingoutoftheArmy

DU203NP-15-D-03049115500498 Page6of20

bull KathyJohndidNedsayhowlonghehadbeenlivingonthestreetsorwhatfactorscontributedtohissituation

bull JohnNedjustsaidhehadnothadthebestluckHetoldmehewasonthestreetsandinsheltersfor10monthsoutofthelastyear

bull KathyJohndoyouknowifNedisdiagnosedasdisabledbull JohnNoathirdpartytoldmehehasnodisabilityNedsayshejusthasbadluck

_________________________________________________________________________________

bull ThisisagreatwaytostartoffourdiscussionNedvolunteeredsomevaluableinformationtoJohnthatwewillbeabletousetohelpunderstandsomeofthedataelements

Page16HomelessStatusCode

bull ThenexttwodataelementsIwilldiscussprovideadefinitionoftermsthatyouwillseeinafewresponseoptionsrelatedtohousing

bull ThedataelementHomelessStatusCodeprovidesadefinitionofldquohomelessrdquoo TheHomelessStatusCodeidentifiesaParticipantwholacksafixedregular

adequatenighttimeresidenceo AParticipantisconsideredhomelessiftheirprimarynighttimeresidenceis

sect Apublicorprivateshelteroperatedfortemporaryaccommodationsect Aninstitutionprovidingtemporaryresidenceforindividualsintendedto

beinstitutionalizedorsect Otherplacenotordinarilyusedasaregularsleepingaccommodation

o AParticipantunderage18isconsideredhomelessiftheylefthomewithoutthepermissionoftheirfamily(runawayyouth)

o AParticipantisnotconsideredhomelessiftheParticipantissect Sleepinginatemporaryresidencewhileawayfromhomesect Imprisonedorsect DetainedunderanActofCongressorStatelaw

bull LetrsquoscheckontheinformationprovidedbyNedregardinghislivingsituationtodetermineifheishomeless

Page17HomelessStatusCode

bull AsyoucanseethereareafewresponseoptionsfortheHomelessStatusCode

Page18HomelessStatusCode

bull RegardingNedhestatedhehasbeenonthestreetsorinhomelesssheltersfor10monthsofthelastyear

bull Nedisinfacthomeless

DU203NP-15-D-03049115500498 Page7of20

Page19ShelterPlacementServiceCode

bull AnotherdataelementthatprovidesdefinitionalinformationisShelterPlacementServiceCodeItprovidesthedefinitionofanemergencyshelter

bull Letrsquoslookatourgraphicforanexplanationofthisbull Asyoucanseeanemergencyshelterisanyfacilitywhichtheprimarypurposeisto

provideatemporaryshelterforthehomelessanddoesnotrequireoccupantstosignleasesoroccupancyagreements

bull Emergencysheltersincludehousingandsupportservicesforthehomelessbull Ashelterprovidessupportsupervisionandasafeplacetoliveinstructuressuchas

o Agrouphomeo Clustersofapartmentsoro Anetworkofhomesthatintegratehousingandservicesforlow-income

individualsandfamilies

Page20PriorNightResidenceCode

bull LetrsquosdiscussthePriorNightResidenceCodewhichismeanttoidentifythetypeoflocationwhereahomelessParticipantsleptthenightbeforereceivinggrant-fundedservices

bull IfaParticipantsleptinaninstitutionforlessthan30daysimmediatelypriortoreceivinggrant-fundedservicesthenrespondwiththelocationwhereParticipantsleptpriortobeinginstitutionalized

bull AsyouseeonthisslidethelistofresponseoptionsislengthyThereare18ofthemsoIwillnotreadofftheentirelist

bull Iwanttoexpandontwoofourresponseoptionsforfurtherclarificationo Option14orsafehavensareprogramsorshelterswhereapersonresidesfora

longerperiodoftimeForexampleanindividualmaybeinasafehavenforpregnantwomensothepersonmaybetherefor6monthsThisdiffersfromanemergencyshelter(option1)whereanindividualmaystayforafewdays

o Option18ortransitionalhousingforhomelesspersons(includinghomelessyouth)referstohousingwithpaidrentandmandatoryparticipationinservicesForinstanceasaconditionofreceivingpaidrenttheindividualmustreceiveemploymenttrainingcounselingetcThegoalwithtransitionalhousingprogramsistohelpgetthepersonintoindependentliving

bull YoucanalsofindthislistintheDataIntegrityReferenceManualonPage118bull AsareminderdetailedinformationregardingallDataElementsisintheDataIntegrity

ReferenceManualThemanualprovidescomprehensiveinformationforunderstandingandcollectingallDataElements

DU203NP-15-D-03049115500498 Page8of20

Page21HousingStatusCode

bull NextisHousingStatusCodeThisidentifiesaParticipantrsquoscurrenttypeofhousingandifapplicablehowthehousingispaidfor

bull Iwanttotouchonafewofresponseoptionsbull Option1IdentifiesasaPublicHousingResidentYouprobablyknowpublichousingwas

establishedtoprovidedecentandsaferentalhousingforeligiblelow-incomefamiliestheelderlyandpersonswithdisabilitiesHUDadministersFederalaidtolocalhousingagenciesthatmanagethehousingforlow-incomeresidentsatrentstheycanafford

bull Option2TenantBasedRentalVoucherisahousingvoucherthatisissuedtoanindividualorfamilymostoftenbyahousingauthorityforrentinghousingofaParticipantrsquoschoiceThevouchermustbeacceptedbytheowneroftherentalpropertyTherentalpropertycanbeahouseapartmenttrailermulti-familyunitetc

bull Option3AProjectBasedRentalVoucherisasubsidizedrentalunitTheldquoprojectrdquoorpropertydetermineseligibilityandsubsidyunderHUDguidelines

bull AsyoucanseeresponseoptionsvaryfromldquoIdentifiesasapublichousingresidentrdquoallthewaytoldquoOwnsahomerdquotoldquoHomelessrdquo

Page22YearsinSubsidizedHousingNumber

bull AswecontinueournextdataelementisYearsinSubsidizedHousingNumbero ThiselementidentifiesthenumberofyearsaParticipantlivedinpublicor

privatesubsidizedhousingo IfaParticipanthasbeeninsubsidizedhousingfordurationslessthan365days(a

completeyear)totalthenumberofthesedaysandthenroundthenumbero Rememberwhenrecordingthisdatayoumustcounteachepisodeevenifit

wasnotinconsecutiveyearsandroundtothenearestwholeyear

Page23HypotheticalExamplendashNedndashAdditionalDetails

bull WecantakethisopportunitytolisteninonadiscussionbetweenJohnandKathyregardingsomeadditionaldetailsrelatedtothehypotheticalParticipantNed

_________________________________________________________________________________

bull KathyJohnyoutoldmeafewthingsaboutNedDidNedtalkaboutanyadditionaldetailsthatwillhelpyouunderstandhissituation

bull JohnHedoestalkquitealotWhatotherinformationwereyouthinkingofbull KathyFirstoffdidNedgiveyouotherdetailsaboutspecificepisodesofhomelessnessI

usethewordldquoepisoderdquotorefertoaperiodwhenanindividualdidnothaveafixedregularnight-timeresidenceThestreetsorahomelessshelterareexamples

bull JohnYesNedsaidheexperienced4episodesofhomelessnessinthelast36monthsThisincludedlivingplace-to-placeinlocationssuchasthestreetsandhomelesssheltersSo

DU203NP-15-D-03049115500498 Page9of20

theywouldbeconsideredasepisodesInthepreviousyearNedwasonthestreetsfor10monthsbeforebeingadmittedtothehospitalforthelast35days

bull KathyOkaythatishelpfulYousayNedhasbeenhomeless4timesinthepast36monthsPriortothelastyearhowlongwereeachofthoseepisodes

bull JohnLetrsquosseepriortothelastyearwhichwehavealreadydiscussedNedrsquosfirstexperiencewasquiteshortlastingabout5daysAfterthatNedhadtwomoreepisodesOneofthoselasted20daystheotherwas14daysThatledtohismorerecentepisodeof10months

_________________________________________________________________________________

bull AsyoucanseefromKathyandJohnrsquosdiscussionthesearesomekeyfactorsthatwillbeabletousetodetermineNedrsquoshomelessstatusYouwillunderstandthismorewiththenextdataelement

Page24ChronicallyHomelessStatusCode

bull SoafterthediscussionofadditionaldetailsforNedwewilllookattheChronicallyHomelessStatusCode

bull ThechartonthisslidesummarizestherequirementstobeconsideredchronicallyhomelessTheseinclude

1Ishomeless

2Anindividualisanunaccompaniedhomeless

3Hasadisablingcondition

4aIscontinuouslyhomelessforayearormoreOR

4bHadatleastfourepisodesofhomelessnessinthepast3yearseachlastingaminimumof15daysandfinally

5Meetstheconditionsforbeingchronicallyhomelessbeforeresidinginaninstitutionalfacilitysuchasjailsubstanceabuseormentalhealthtreatmentfacilityhospitalorsimilarfacilityforfewerthanninety(90)days

bull JustareminderthisinformationisavailablewithintheChronicallyHomelessFactSheetareferencematerialthatweprovidetoyou

Page25NedndashChronicallyHomelessStatusCode

bull LetrsquosapplythistoNedrsquossituation

DU203NP-15-D-03049115500498 Page10of20

o FirsthomelessmeaningNedlacksafixedregularadequatenighttimeresidencebecausehelivedinareasnotdeemedtobesuitablesleepingplacesforhumanhabitationsuchasthestreetsandahomelessshelterNeddoesmeetthisrequirement

o NextunaccompaniedhomelessNedisahomelessindividualwhoisalonewhilehomeless

o NextadisablingconditionNeddoesnotsufferfromasubstanceabusedisorderseriousmentalillnessdevelopmentaldisabilityPTSDcognitiveimpairmentsresultingfrombraininjuryorchronicphysicalillnessordisability

o Thedurationofhomelessnessmustbecontinuousforayearormoreorfourepisodesofhomelessnessinthepast3yearseachlastingaminimumof15daysFromouradditionaldetailsNedinformedJohnthathehasexperienced4episodesofhomelessnessinthepast3yearsbutoneepisodeonlylasted14days

o FinallydoesNedmeettheconditionsforbeingchronicallyhomelessbeforebeinginstitutionalizedforfewerthan90daysAswecandetermineNeddoesnotmeettherequirementsforbeingchronicallyhomelessbeforebeinghospitalizedforfewerthan90daysHedoesnotmeetalltherequirementsonourchronicallyhomelesschart

bull Theconclusiono IsNedchronicallyhomelesso NoNedisnotchronicallyhomeless

Page26WeeksHomelessCount

bull NextwehaveourWeeksHomelessCountTheappropriatequestionthatwouldpertaintothisdataelementisldquoHowmanyweekshastheParticipantbeenhomelessinthepast12monthsrdquo

bull IfaParticipanthashomelessepisodesfordurationslessthan7days(acompleteweek)totalthenumberofthesedaysandthenroundtothenearestwholeweek

bull Usewholenumbersbull Nowrememberthisisoutofa12-monthperiodItisveryimportanttoreportonlyonthat

timeframe

Page27WeeksHomelessCount

bull NedrsquoshistorygivesagreatexampleofhowtocalculatetheWeeksHomelessCountdataelement

bull AsyoucanseeonthisslidetheformulafortheWeeksHomelessCountwillbethenumberofmonthsmultipliedby433whichistheaveragenumberofweeksinamonthThiscalculationwillgiveyouthenumberofhowmanyweekstheParticipantwashomelesspriortobeinghospitalizedNedtoldushewasonthestreetsandinsheltersfor10monthspriortobeinghospitalized10monthsmultipliedby433weeksequals4333weeks

DU203NP-15-D-03049115500498 Page11of20

bull Nextwemusttakethe35daysthatNedwasadmittedintothehospitalanddeterminehowmanyweeksthisrepresentsTodothiswetakethe35daysanddivideby7daysperweektodeterminethatNedwasinthehospitalfor5weeks

bull Finallyweaddthe5weekstoourpre-existing4333weekstoobtainatotalof4833weekshomelessRounding4833toawholenumbergivesusatotalof48weeks

Page28ReturningCitizenEx-OffenderCode

bull ForthenexthousingdataelementwewilldiscusstheReturningCitizenEx-OffenderCodebull TheReturningCitizenEx-OffenderCodeidentifiesaParticipantrsquosstatuswiththecriminal

justicesystemor(CJS)bull ItidentifiesaParticipantwhohasactivecriminalrecordsorwaschargedwith

committingacrimeinthepriortwelve(12)monthsbull Itincludesindividualschargedwithacrimethroughthestagesofthecriminaljustice

systemtothetimeanindividualisreleasedfromprobationbull ThereisnoneedtoincludeaParticipantwhohasneverbeenchargedwithcommittinga

crimebull Notetheresponseoptionsforthisdataelementincludeatimeelementoftheprevious

12monthsbull KathyandJohnhaveagreatexamplewecanusetodeterminehowbesttorespondto

thisdataelement

______________________________________________________________________________

bull KathyJohnitisimportantforustohaveabriefdiscussionregardingNedrsquosexperienceswiththeCriminalJusticeSystem(CJS)ItwillhelpusanswerthedataelementReturningCitizenEx-OffenderCodeDidhevolunteeranyofthisinformationtoyou

bull JohnYeshedidNedwasveryopenaboutdiscussinganymattersregardingtheCriminalJusticeSystemLikeIsaidbeforeheisaUSArmyveteranwhoprideshimselfondoingtherightthing

bull KathyThatrsquosgreattohearDoesNedhaveanactivecriminalrecordorwashechargedwithcommittingacrimeintheprior12months

bull JohnNoKathyNeddoesnrsquothaveacriminalrecordandhasneverbeencommittedofacrimeHeprideshimselfonfollowingthelawsthathavebeenputinplaceHecontinuedtoemphasizeheenrolledintheArmytoprotectthislandandthelawsweallliveby

______________________________________________________________________________

Page29ReturningCitizenEx-OffenderCode

bull ThepreviousconversationshowsusthatJohnwouldbechoosingOption3theindividualisnotcurrentlysubjecttoanyphaseoftheCJSandhasnotbeenintheprevious12months

DU203NP-15-D-03049115500498 Page12of20

Page30HardtoHouseCode

bull HardtoHouseCodeismeanttoidentifyaParticipantwhoishardtohouseduetothehighriskoflosingtheirhousingandanyfactorcontributingtobeingahighrisktohouse

bull Afewofourresponseoptionsforthisdataelementincludeo Headofhouseholdhaslivedinpublichousingformorethan10yearso Headofhouseholddoesnothaveahigh-schooldiplomaorGEDando Theheadofhouseholdisasingleelderlyadultwhoistheprimarycaregiverfor

oneormorechildren

Page31TransportationAssistanceServiceCode

bull TransportationAssistanceServiceCodeisaprettyinterestinghousingdataelementbull ThisincludesidentifyingaParticipantwhoreceivedtransportationservicesbull Asyoucanseefromourgraphictransportationservicesinclude

o Passesortokensforpublictransportationo Ridesinserviceprovidersrsquovehicleso Carpoolsarrangedbyserviceprovidersando Assistancewithrepairstopersonalvehicles

Page32IndependentLivingServiceCode

bull IndependentLivingServiceCodeisthenextdataelementonourlistItappliestoParticipantswhoaredisabledorelderly

bull Forthisdataelementelderlyisanindividualage62andolderFrailisdescribedasneedingassistancewith3ormoreActivitiesofDailyLiving(ADLs)

bull WediscussedActivitiesofDailyLivinginourlastvirtualconferenceYoucanalsofindthedefinitionofActivitiesofDailyLivingintheDataIntegrityReferenceManualonpage90

bull WhenfrailelderlyisreferencedintheIndependentLivingServiceCodeitpertainstoelderlyresidentsage62orolderwith3ormoreADLs

bull ThisdataelementinvolvesidentifyingdisabledorfrailelderlyParticipantswhoo 1Receivedassistanceobtaininghousingoro 2Receivedservicesthatenablethemtoremainintheirhome

bull ServicesthatenableadisabledorfrailelderlyParticipanttoremaininthehomeincludeo Cleaningthehomeorlaundryo Cookingo Payingbillso Organizingpersonalrecordsando Utilitycompanyissues

bull ServicesthatenableadisabledorfrailelderlyParticipanttoremaininthehomealsoincludereferralstoservicesorsupportstoassisttheParticipantswith

o Keepingo Managingand

DU203NP-15-D-03049115500498 Page13of20

o Maintainingallaspectsoftheirhomeotherthanhomemakingbull WeunderstandthatmostofyouServiceCoordinatorsarenotinvolvedinhomemaking

Justforsomeclarificationhomemakingincludeso Beautifyingthehomeo Homedecoratingo Organizingthehomeo Gardeningo Holidaydecorationso Craftso Messageforumsando Recipedatabases

Page33IndependentLivingServiceCode

bull ThehypotheticalexamplebetweenJohnandKathyregardingNedprovidesinformationforcollectingthisdataelement

Page34IndependentLivingServiceCode

bull JohntoldusNedis28yearsoldandisnotdisabledSinceNedisnotdisabledorelderlytheappropriateresponseoptionisldquoNArdquonotapplicable

bull RememberwhenaServiceCoordinatororaGranteedoesnotreceiveinformationfromaParticipantaboutadataelementtheappropriateresponseoptionisldquoldquoInformationnotcollectedrdquoThisisanalternativeoptionforwheninformationregardingadataelementwasnotreceived

Page35IntermediateHousingStatusCode

bull ThemainquestionforIntermediateHousingStatusCodeisldquoDidaParticipantretainParticipantrsquoshousingandwhatmethoddidtheParticipantutilizerdquo

bull ThisinvolvesidentifyingaParticipantrsquosmethodforretaininghousingbull ThemethodsfocusonapproachestomeetrentormortgageresponsibilitiesThis

includeso Avoidedevictionfromrentalpropertyo ObtainedaHomeEquityConversionMortgage(HECM)

sect YoumaybewonderingwhatthisisAHomeEquityConversionMortgageissomethingthatwascreatedbyTheFederalHousingAdministration(FHA)Knownbysomeasareversemortgageitallowsmortgageinsuranceborrowerswhomeettheagerequirementof62totransfertheequityoftheirhomeintomonthlypaymentstothemortgageinsuranceborrower

o Anothermethodthatmaybeusedforthisdataelementispreventingorresolvingamortgagedefault

DU203NP-15-D-03049115500498 Page14of20

Page36IntermediateHousingStatusCode

bull LetrsquosseewhatinformationKathyandJohncansharewithusregardingthisdataelement

bull WemoveintoafuturetimewhenthenextsetsofdiscussionsfocusonservicesNedreceivedasaprogramParticipant

______________________________________________________________________________

bull JohnHeyKathyIwantedtogiveyousomeupdatesthatNedreportedtomebull KathyThatsoundsgreatJohnIrsquomgladthatNedcontinuestovolunteerupdatestoyoubull JohnIhadafewquestionsrelatedtotheinformationhegavemeThingshavebeen

complicatedwithNedsincewelastmetbull KathyHowsobull JohnWellthingsstartedlookingupforhimforawhileHehadfinallygottenoffthe

streetsobtainedapart-timejobandwaslivinginasmallrentalpropertyinDCShortlyafterhewashavingtroublepayingtherentinfullandthelandlordwasthreateningtoevicthimNeddoesnrsquotreceivealargeamountofpaywithhispart-timejobsoitwasdifficultforhimtomanagethefullmonthrsquosrentupfront

bull KathySowhathappenedbull JohnLuckilyhecouldsitdownwithhissupervisoratworkandreceivemorehours

Nedwasextremelyexcitedtotellmetheyallowhimtoworkovertimesomeweeksbull KathyThatrsquosgreatsohewasnrsquotevictedfromtherentalpropertybull JohnNohewasnotevictedHewasabletohaveameetingwithhislandlordandnow

hersquosaheadofhisrentbyafullmonthbull KathyJohnthatrsquosgreatnewsforNedRegardingtheIntermediateHousingdata

elementthecorrectresponsehereisoption1avoidedeviction

______________________________________________________________________________

Page37IntermediateHousingStatusCode

bull ThatwasagreatexamplegivenbyKathyandJohnbull NedsecuredmorehoursathisjobresultinginincreasedpayThishelpedeasetheburden

ofhisrentexpenseandinturnheavoidedbeingevicted

Page38TemporaryHousingPlacementServiceCode

bull ThenextHousingDataElementisTemporaryHousingPlacementServiceCodebull ThisstartswithidentifyingaParticipantwhoreceivedtemporaryorshort-termtransfer

too Anotherpropertyo Adifferentunitwithinthepropertyoro Analternativecarefacility

DU203NP-15-D-03049115500498 Page15of20

bull Alternativecarefacilitiesarebestdescribedasassistedlivingfacilitiesbull ThisdataelementincludesinformationandassistanceprovidedtotheParticipantandor

familymembersregardingtemporaryhousingoptionsItalsoincludesassistancewithanindividualstransitionbacktotheirapartmentfromshort-termcarefacilityorhospital

Page39PermanentHousingPlacementServiceCode

bull SimilarbutnotthesamethenextHousingDataElementisPermanentHousingPlacementServiceCode

bull ThisstartswithidentifyingaParticipantwhoreceivedpermanentorlong-termhousingassistance

bull Servicesincludeprovidinginformationregardinglong-termhousingorassistanceforapermanentorlong-termtransferto

o Anotherpropertyo Adifferentunitwithinthepropertyoro Analternativecarefacility

Page40PermanentHousingPlacementServiceCode

bull OnceagainletrsquoscheckinwithJohnandKathyforsomemoredetailedinformationregardingthisdataelement

bull TheconversationweareabouttohearoccurredafewmonthsafterKathyandJohnrsquosdiscussionofIntermediateHousingStatusCode

______________________________________________________________________________

bull KathyJohnitrsquosgoodtobebackwithyouHowarethingsgoingbull JohnHeyKathythingsaregreatIfeellikeIrsquomgettingthehangofmydutiesasa

ServiceCoordinatorIwasabletomeetwithNedagainandhadagreatupdateforyouThankstothehelpoftheprogramhecouldmoveoutofthestudioapartmentHereceivedaraiseinsalaryathisjobwhichallowedhimtomoveintosomethingabitmorespaciousTheoldplacewasonlyastudioapartmentwithlittleroomtomaneuveraroundNeddidendupstayingatthesameapartmentcomplexbuthemovedintoa1bedroom1bathHehappilyvolunteeredthisinformationtomeatourlastmeeting

bull KathyThatrsquosgreattohearJohnIrsquomgladtheprogramassistedhiminupgradinghishousingsituation

bull JohnSoregardingthePermanentHousingPlacementServiceCodesincetheprogramhelpedNedmovewithinhiscomplexthecorrectresponsewouldhavetobereceivedservicesdirectlythroughthegrantcorrect

bull KathyThatrsquosrightJohnNedreceivedservicesdirectlyfromtheprogramwhichisoption1

______________________________________________________________________________

DU203NP-15-D-03049115500498 Page16of20

Page41PermanentHousingPlacementServiceCode

bull KathyandJohncontinuetouseNedrsquoshypotheticalsituationtoprovidegreatexamplesofthesedataelementsWecanseethecorrectresponseoptionhereisoption1receivedservicesdirectlythroughthegrant

Page42PermanentHousingPlacementDate

bull PermanentHousingPlacementDateisastraightforwarddataelementbull ThisincludesidentifyingthedateaParticipantwasplacedinadifferentunitwithinthe

propertyalong-termtransfertoanotherpropertyortoanalternativecarefacility

Page43Pre-HousingCounselingandPost-HousingCounseling

bull ContinuingwehavePre-HousingCounselingandPost-HousingCounselingServiceCodesbull Pre-HousingCounselingentailsidentifyingaParticipantwhoreceivedcounseling

servicespriortopurchasingorrentinghousingbull Thesecounselingservicesaddresstopicssuchas

o Identifyingmortgageassistanceoptionso Creatingabudgetthatsupportspayingforhousingando Explainingrequireddocuments

bull Excludedcounselingservicesareo Bank-sponsoredmortgageseminarsopentothepublico AbankguidingtheParticipantthroughthepurchasingprocessando Sweat-equityprogramsinwhichParticipantsusetheirownandvolunteerlabor

toconstructtheirhomesbull Asyoucanseethereareseveralcounselingservicesthatareavailabletobereceived

throughthegrantorfromgrant-facilitatedreferralbull Post-HousingcounselingincludesidentifyingaParticipantwhoreceivedcounselingor

servicesafterpurchasingorrentinghousingbull Post-housingcounselingservicesaddresstopicssuchas

o Meetingrentrequirementso Avoidingdefaultandforeclosureo Managingcreditissuesando Changingamortgage

Page44ResidenceCensusTract

bull ThenextdataelementisResidenceCensusTractbull CensusTractsaresmallrelativelypermanentstatisticalsubdivisionsofacountyor

equivalententityTheprimarypurposeofcensustractsistoprovideastablesetofgeographicunitsforthepresentationofstatisticaldata

bull Thedataelementidentifiesthe11-digitcensustractnumberforaParticipantsresidence

DU203NP-15-D-03049115500498 Page17of20

bull Youwillfindtheinformationforthisdataelementthroughanon-linetoollocatedontheCensusBureauswebsiteThewebaddressforthetoolisonthisslideandatthetopofthenextslide

Page45ResidenceCensusTract(1)

bull ForthenextfewminutesIwanttospeakwithyouaboutResidenceCensusTractIwanttowalkyouthroughthestepsofthisdataelementAllthestepstocollectthisdataoriginatefromtheCensusBureaursquoswebsiteThereferencesyouareabouttoseearesummarizedfromourResidenceCensusTractFactSheet

bull JustareminderifyouareattendingthisvirtualconferencewithliveQampAyoucandownloadtheFactSheetfromAdobeConnectItisinthelowerleftcornerofyourscreen

bull ThisdataelementidentifiesParticipantrsquos11-digitresidencecensustractnumberbyusingtheCensusBureaursquosonlinetooltoconvertphysicaladdressestocensustractnumbers

bull HomelessParticipantsmaydesignateafixedlocationastheirresidencesuchasahomelessshelterorotherlocationwherethehomelessParticipantmayspendtimeorreturntoforsleep

bull TheCensusBureaudevelopedanonlinetoolforconvertingphysicaladdressestocensustractnumbersItislocatedatthewebaddresslistedatthetopoftheslide

bull Letrsquosgetstartedwiththestepstocollectthisdataelementbull Step1istoaccesstheCensusBureaursquostooltoconvertaddressestocensustractnumbersat

thewebaddressprovidedbull TheslidepresentsthescreenyouwillseewhenyouaccesstheCensusBureaursquostool

Page46ResidenceCensusTract(2)

bull Instep2youwillselectldquogeographiesrdquoontheleftsideofthescreenbull Onthisslideldquogeographiesrdquoselectionisshowninagreenboxbull Adropdownmenuwillappearwhichyouwillseeonthenextslide

Page47ResidenceCensusTract(3)

bull WithinthedropdownboxldquoSelectGeographiesrdquoclickonAddresstabandentertheParticipantrsquosaddress

Page48ResidenceCensusTract(4)

bull AtableofldquoGeographyResultsrsquofortheenteredaddresswillappearbull NextlocatethesecondcolumntitledldquoGeographyTyperdquoandtherowwithldquoCensus

Tractrdquobull Clicktheiconwiththeletterldquoirdquointhefar-rightcolumntitledldquoAboutrdquo

DU203NP-15-D-03049115500498 Page18of20

bull AsyoucanseeontheslidetheappropriaterowisshowninagreenboxAgreenarrowpointstotheletterldquoirdquo

bull Clickontheletterldquoirdquointhisrow

Page49ResidenceCensusTract(5)

bull ThisisthefinalstepinourillustrativeexampleAsIrsquomsureyoucanseethereisalotofinformationonthispageYourdutiesaresimplesodonrsquotletthisoverwhelmyou

bull InthepopupwindowlocatethecolumnwiththemostrecentyearandtherowtitledldquoCoderdquo

bull SeethenumberwherethecolumnforthemostrecentyearandtherowtitledldquoCoderdquointersectThenumbercontainsldquoUSrdquowithinit

bull TheResidenceCensusTractnumberistheeleven(11)digitnumberthatappearsafterUSTheResidenceCensusTractnumberis12031015924

bull Onthisslidethenumberisindicatedbyagreenbox

Page50ResidenceCensusTract

bull ResponseoptionsforResidenceCensusTractincludeentering1 TheCensusTractNumber2 NAOR3 Informationnotcollected

Page51ResidenceCensusTract

bull Asshowninourillustrativeexamplethecorrectresponseoptionwouldbetoenterthenumber1231015924

bull ItisimportanttorememberthatthenumbersfollowingldquoUSrdquowillbeconsideredyourResidenceCensusTractNumber

Page52OpportunityAreaCensusTract

bull LetrsquostalkalittleabouttheOpportunityAreaCensusTractbull ThereasonforthisdataelementistoidentifyaParticipantwholivesinanOpportunity

AreainthecommunityrsquosRegionalFairHousingEquityAssessment(FHEA)bull SelectedcommunitieshavecompletedaRegionalFairHousingEquityAssessmentofa

regionlookingacrossmultiplecomponentstogainafullpictureofregionalequityandaccesstoopportunity

bull AnOpportunityAreameetsallthefollowingcriteriao Segregatedareasandareasofincreasingdiversityandorracialethnic

integrationo Raciallyethnicallyconcentratedareasofpovertyo Accesstoexistingareasofhighopportunity

DU203NP-15-D-03049115500498 Page19of20

o Majorpublicinvestmentsando Fairhousingissuesservicesandactivities

bull AccordingtoHUDifyoudonrsquotknowifthecommunityinwhichtheParticipantresidescompletedaRegionalFairHousingEquityAssessmentorifthepropertyisinanOpportunityAreaCensusTractpleaseleavethisfieldasNA

Page53FairHousingandCivilRightsAssistanceServiceCode

bull AswebringthisvirtualconferencetoaclosethereisonefinalHousingDataElementtodiscuss

bull TheFairHousingandCivilRightsAssistanceServiceCodeidentifiesaParticipantwhoreceivedservicesconsistentwiththeFairHousingandServiceAct

bull Servicesaredesignedtopromoteo Integratedlivingpatternsando Communitiesthatarediversealongmultipledimensions

bull Servicesaredesignedtoavoido PatternswhereaParticipantisforcedtoliveinhighpovertyareaso Areassufferingfromalackofaccessibleservicesoro Areaswhichlackintegrationintermsofincomeracecolorreligionfamilial

statusnationaloriginordisabilitystatusbull Effortstopromoteintegratedlivingpatternsandcommunitiesthatarediversearea

goodwaytoendtodayrsquosdiscussionofdataelements

Page54Summary

bull ThisconcludesourDataElementsforHousingLetrsquosreviewsomekeycomponentsbeforewegettoourQampAsession

Page55Summary

bull HUDprovidedthefollowingupdateso InformationforBudget-BasedServiceCoordinatorsappliesto202o AnewresponseoptionofldquoInformationnotcollectedrdquoisaddedtoresponseoptions

thatincludeldquoNArdquoThisisappropriatetousewhentheservicecoordinatordoesnotreceiveinformationaboutadataelementfromaParticipant

bull NeedsAssessmentdocumentsrevealthepastandcurrentdetailsofaParticipantrsquosstrengthsandneedstomatchtheParticipanttoappropriatehousingandsupportiveservices

bull Apersonisconsideredhomelessifthepersonlacksafixedregularadequatenighttimeresidence

bull Permanenthousingincludeso Anotherpropertyo Differentunitwithinthesamepropertyando Alternativecarefacilities

DU203NP-15-D-03049115500498 Page20of20

bull Fairhousingandcivilrightsassistancepromoteso Communitieswithdiversityalongmultipledimensionso Integratedlivingpatterns

bull CollectingandreportingdataallowsidentificationofthenumberofindividualsyouservetheneedforservicesandservicesdeliveredItcommunicatesthehardworkyoudoProvidingthisdataallowsforadditionalinformationtosupporttheimportanceofandneedforfundingThiswillfurthersupportthegoodworkyoudo

Page56QuestionsandAnswers

bull WewelcomeyourquestionsandfeedbackContactHUDbye-mailataskgmohudgovtoo ProvidefeedbackregardingtheStandardsforSuccessframeworkmethodologyand

toolsando SubmitquestionsItishelpfultoidentifyyourGrantProgramwiththequestionas

clarifyinginformationbull MakesuretoIncludeStandardsforSuccessinthee-mailrsquossubjectline

ForthoseofyouparticipatinginagroupvirtualconferenceonAdobeConnectwewillrespondtoquestionssubmittedthroughtheQampAdialogueboxonAdobeConnect

IwillaskmyStrategyGencolleaguesBridgetBoothandSoulisLindsey-PangalostohelpwiththeanswerstoyourquestionsPleasesubmitallquestionsthroughtheQampAboxonthelowerrightcornerofyourscreen

• StrategyGen-SfS-VC5-Housing-5-23-2017
• • HUD Standards for Success PilotData CollectionParticipant Housing Data Elements
  • Todayrsquos Presenter
  • Objectives of Session
  • At the end of this session you will
  • Slide Number 5
  • Participant Centered Data Elements
  • Previous Virtual Conference- Participant Health Data Elements
  • Slide Number 8
  • Participant Housing Data Elements ndash List
  • Participant Housing Data Elements ndash List (continued)
  • Needs Assessment Service Code
  • Needs Assessment Service Code
  • Needs Assessment Service Code
  • Meeting of Service Coordinators ndash John and Kathy
  • Hypothetical Example - Meet Ned ndash Program Participant
  • Homeless Status Code
  • Homeless Status Code
  • Homeless Status Code
  • Shelter Placement Service Code
  • Prior Night Residence Code
  • Housing Status Code
  • Years in Subsidized Housing Number
  • Hypothetical Example ndash Ned ndash Additional Details
  • Chronically Homeless Status Code
  • Ned ndash Chronically Homeless Status
  • Weeks Homeless Count
  • Weeks Homeless Count
  • Returning CitizenEx-Offender Code
  • Returning CitizenEx-Offender Code
  • Hard to House Code
  • Transportation Assistance Service Code
  • Independent Living Service Code
  • Independent Living Service Code
  • Independent Living Service Code
  • Intermediate Housing Status Code
  • Intermediate Housing Status Code
  • Intermediate Housing Status Code
  • Temporary Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Date
  • Pre-Housing Counseling and Post-Housing Counseling
  • Residence Census Tract
  • Residence Census Tract (1)
  • Residence Census Tract (2)
  • Residence Census Tract (3)
  • Residence Census Tract (4)
  • Residence Census Tract (5)
  • Residence Census Tract
  • Residence Census Tract
  • Opportunity Area Census Tract
  • Fair Housing and Civil Rights Assistance Service Code
  • Slide Number 54
  • Summary
  • Questions and Answers
  • • SfS-VC5-Housing Speakers Notes 5-23-2017

DU203NP-15-D-03049115500498

Questions and Answers

Questions or Feedback Contact Information

56

Include bull Standards for Success in the e-mailrsquos subject linebull Name of Program in e-mail

HUD e-mail askgmohudgov

DU203NP-15-D-03049115500498 Page1of20

HUDStandardsforSuccessVirtualConference5ndashDataCollectionParticipantHousingDataElementsndashSpeakerrsquosComments

Page1CoverPage

bull WelcometoHUDrsquosStandardsforSuccessPilotProgramrsquosVirtualConferenceaddressingParticipantHousingDataElements

bull IfyouareparticipatinginascheduledvirtualconferenceIwanttoprovideafewTechnologyReminders1 AudioisthroughyourcomputernotthetelephoneconferencecallnumberMakesure

yourcomputersrsquospeakersarenotonmute2 Toincreasetheviewingsizeofthepresentationdocument

AtthetopofyourscreenthereisagrayoptionsbarClickontheboxofarrowsontherightsidetoincreasethesizeofthescreen

3 ThepresentationisavailablefordownloadfromtheAdobeAcrobatplatformSeethelowerleftsideofyourscreen

4 FeelfreetosubmitquestionsthroughoutthesessionusingtheQampAboxonthelowerrightcornerofyourscreenItishelpfultoincludethenameofyourGrantProgramwiththequestionasclarifyinginformationDoyouhaveaspecifictopicorneedthatyouwouldliketohearmoreinformationregardingWewelcomeyoursuggestionsandrequestsforadditionaltrainingtopicsYoucansubmitthatinformationviaquestionsalso

5 PleasecompletetheevaluationformofthissessionbeforeyouleavethevirtualconferenceThelinktotheevaluationcanbeaccessedattherightsideofyourscreenmiddleofthepage

Page2TodayrsquosPresenterPage

bull MynameisDrRobHaleyandIamtheCo-FounderandExecutiveVicePresidentofStrategyGenStrategyGenisan8(a)woman-ownedbusinessthatspecializesinqualityandperformanceimprovementStrategyGeniscontractingwithHousingandUrbanDevelopment(HUD)tofacilitatetheHUDStandardsforSuccessPilotProgram

bull WeareworkingwithThaddeusWincekwhoiswithHUDrsquosOfficeofStrategicPlanningandManagement

bull ThisvirtualconferenceispartofaseriesoftrainingsessionsregardingtheStandardsforSuccessframeworkandmethodology

bull Recordingsofpreviousvirtualconferencesareavailablethrougho LinksthatHUDe-mailedtoyouando OntheHUDPortalHUDindicatestheHUDportalshouldbecompletedinthenear

futurebull NowletrsquosmoveontotodayrsquosdiscussiontopicofParticipantHousingDataElements

DU203NP-15-D-03049115500498 Page2of20

Page3ObjectivesofSession

bull Therearetwoobjectivesforthissessiono OurfirstobjectiveistounderstandtheParticipantHousingDataElements

UnderstandingthesetopicswillfacilitateyourcollectingthedataforsubsequentsubmissiontoHUDLikethelastvirtualconferencepracticaldataintegrityandcollectiontipsareincludedaspartofthediscussion

o Asalwayswearegladtoansweryourquestions

Page4Attheendofthissessionyouwill

bull Attheendofthissessionyouwillo HaveHUDrsquosupdatedinformationregardingStandardsforSuccesso UnderstandParticipantHousingdataelementsincluding

sect Adeeperunderstandingofterminologyrelatedtohousingstatusandhousingoptionsand

sect Increasedknowledgeregardingcollectingdataonservicestoobtainhousingandself-sufficiency

Page5Background

bull Beforewebeginletrsquosquicklyrevisitmajorpointsfromtheprecedingvirtualconferencebull TherehavebeenfivevirtualconferencesdiscussingHUDrsquosStandardsforSuccessPilot

ProgramincludingThaddeusWincekrsquosKickoffconferenceo WeunderstandthattheexperiencelevelofGranteesandServiceCoordinators

variesasitrelatestocollectingandreportingdataThevirtualconferencesattempttoincludeinformationforthenovicetotheexperienced

bull Iwanttotakeafewmomentstoreviewsomeofthemajorpointsfromthepreviousvirtualconference

bull ReminderifyouwouldlikeamoredetailedreviewofanypreviousvirtualconferenceIencourageyoutoviewtherecordingofanyofthetrainingsessionspresentedtodate

Page6ParticipantCenteredDataElements

bull ToreviewtheStandardsforSuccessIndicatorsandrelatedDataElementsareorganizedinthefocusareaspicturedinthisgraphic

bull ThedataelementspertainingtoParticipantsrsquoHealthsituationsrepresentedinthecircleonthelowerleftwerecoveredinthelastvirtualconference

bull TodaywearefocusingontheHousingDataElementspicturedinthecircleonthebottomrightofthegraphic

Page7PreviousVirtualConferencendashParticipantHealthDataElements

bull HerearethekeypointsfromourpreviousdiscussionofParticipantHealthdataelementsbull NoPersonalIdentifiableInformationisreportedtoHUD

DU203NP-15-D-03049115500498 Page3of20

bull TheHealthCoverageCodeincludesidentifying(1)iftheParticipanthasinsuranceand(2)theorganizationthatprovidestheinsurance

bull DataelementsidentifyiftheParticipantbull Hasaprimarycareproviderbull Hadaroutinemedicalexambyahealthcareproviderandbull Receivedmedicalservicesandmentalhealthservices

bull SelectSubstanceAbuseServicesarealsoMentalHealthServicesExamplesincludementalhealthworkerstreatingsubstanceabuseandaParticipantreceivingservicesfromanalcoholordrugtreatmentfacility

bull TheActivitiesofDailyLiving(ADL)CodeandtheInstrumentalActivitiesofDailyLiving(IADL)CoderecordthenumberofactivitiestheParticipantcannotperformatthetimeofassessment

bull AlsoupdatedinformationthatwereceivedfromHUDbull FortheDisabilityStatusCodeServiceCoordinatorsreceivethatinformationfrom

thethirdpartywhodeterminedtheindividualisdisabledItisnotsomethingtoasktheParticipant

bull Bythewaytherearereferencematerialsthatareavailabletohelpyoubull DetailedinformationregardingallDataElementscanbefoundintheDataIntegrity

ReferenceManualThemanualprovidescomprehensiveinformationforunderstandingandcollectingallDataElements

bull Wealsoprovidereferencematerialssuchaso FactSheetso QuickReferenceso Shortcutso FrequentlyAskedQuestionsando Linkstopreviousrecordings

bull ThesereferenceswillalsobefoundontheHUDportalo HUDinformsusthattheportalisforthcomingandyouwillallbereceivinge-mails

whenitisavailableforuseTheHUDportalwillhaveallreferencematerialsforyourconvenience

bull InadditionHUDhase-mailedreferencematerialsandtheyareavailablefordownloadfromeachvirtualconferencewithliveQampA

Page8DataElementsndashParticipantHousingDataElements

bull NowontotodayrsquostopicThefocusareaParticipantHousingDataElementswillbeexploredinthissession

Page9HousingDataElementsndashList

bull Thereare21ParticipantHousingDataElementsbull ThesedataelementspertaintoindividualParticipants

DU203NP-15-D-03049115500498 Page4of20

Page10HousingDataElementsndashList(continued)

bull Wewilldescribeeachdataelementindetailandwillansweranyquestionsyouhavebull PleasefeelfreetoenteranyquestionsyoumayhaveintheQampAboxontheAdobe

ConnectscreenduringthepresentationWewilldiscussthequestionsandanswersattheconclusionofthispresentation

Page11NeedsAssessmentServiceCode

bull OurfirstdataelementfordiscussionaddressesoneofyourinitialactionswithaParticipanttheNeedsAssessmentServiceCode

bull ThisidentifiesaParticipantwhoreceivedadocumentedassessmentorIndividualServicesandTrainingPlan(ISTP)todetermineappropriatehousingandsupportiveservices

bull TheassessmentmustincludeadocumentidentifyingaParticipantrsquoshousingandsupportiveserviceneeds

bull TheassessmentrevealsthepastandcurrentdetailsoftheParticipantrsquosstrengthsandneedstomatchtheParticipanttoappropriatehousingandsupportiveservices

bull TheassessmentcanoccureitheratinitialscreeningorattimeofentrytoahousingprogramanddocumentedintheParticipantrsquoscaserecord

Page12NeedsAssessmentServiceCode

bull TheNeedsAssessmentServiceCodeprovidesagoodexampleforcommunicatingupdatedinformationfromHUDrsquosOfficeofStrategicManagement

bull HUDhasnewinformationregardingStandardsforSuccessanddataelementsbull TheinformationrelatedtoBudget-basedServiceCoordinatorsalsorelatesto202bull ThischangeisreflectedintheAppliestoGrantsbox202isnowincludedwithBudget-

based(B-b)ServiceCoordinatorsYouwillnolongerseereferencesto202bull AsareminderB-bServiceCoordinatorscollectandreportthesameDataElementsas

Multi-FamilyServiceCoordinators(MFSC)

Page13NeedsAssessmentServiceCode

bull AnotherchangeHUDisaddingtheresponseoptionofldquoInformationnotcollectedrdquotoanysetofresponseoptionsthatincludetheldquoNArdquoorldquoNotApplicablerdquooption

bull InsomeprogramsaServiceCoordinatormaynotreceiveinformationfromaParticipantaboutadataelementItisnotasituationwheretheindividualrefusedtoprovideananswerWhenaServiceCoordinatororaGranteedoesnotreceiveinformationfromaParticipantaboutadataelementtheappropriateresponseoptionisldquoInformationnotcollectedrdquo

bull ThisnewresponseoptionisincorporatedintotheInFormtoolthatHUDwillbedeliveringinthefutureAASCOnlinemadethischangeintheirsystemaswell

DU203NP-15-D-03049115500498 Page5of20

bull TheresponseoptionboxshowsusthatresponseoptionsnowincludeldquoInformationnotcollectedrdquoatthebottomoftheresponseoptionsbox

bull Itisimportanttocollectdatatoquantifyo Needsforserviceso Thenumberofindividualsservedando Servicesdelivered

bull Itisameanstocommunicateyourworkbull TheaggregatedinformationprovidesadditionalsupportforrequestsforfundingThis

willfurthersupportthegoodworkyoudo

Page14HypotheticalExamplendashJohnandKathyndashServiceCoordinatorMeeting

bull IfyouparticipatedinourlastvirtualconferenceyouwereintroducedtoServiceCoordinatorsnamedJohnandKathyJohnisnewtohisroleasaServiceCoordinatorKathyhas7yearsrsquoexperienceandishelpingJohnlearnhisnewroleJohnandKathyarebacktodaytohelpillustratehowtocollectthedataelementsrelatedtohousing

bull TheconversationsbetweenJohnandKathyareusedtoillustratedataelementsStandardsforSuccessisnotrecommendingyouchangethewayyouconductyourworkWeunderstandthatyourelyoninformationvolunteeredbytheParticipantsinyourprogramandmaynotbeaskingquestionsdirectlyoftheParticipants

Page15HypotheticalExample-MeetNed

bull FortodayrsquosdiscussionwewillbeusingourfriendNedasahypotheticalexampletohelpexplaindataelements

bull LetrsquoslisteninonKathyandJohnrsquosdiscussionaboutinformationthatNedvolunteeredtoJohnregardinghishistorypriortoenrollinginthehousingprogram

_________________________________________________________________________________

bull KathyHelloJohnHowarethingsgoingbull JohnPrettywellIamsobusyThedaysgobyveryquicklybull KathyThelasttimewetalkedyouweregettingmoreacquaintedwithcollectingdata

abouttheParticipantsHowisthatcomingalongbull JohnIamgettingmoreandmorefamiliarwiththedataelementstheirdefinitionsand

guidelinesforcollectingIstillhaveafewquestionsDoyouhavetimetoanswerthembull KathySurebull JohnIrsquollstartwithaParticipantwhoIamworkingwithanddevelopedwhatIbelieveisa

goodrelationshipwithhimIrsquollcallhimNedNedtoldmeheis28yearsoldandlivesinWashingtonDCHesaidhedidnrsquothaveahomepriortojoiningtheprogramHeusuallysleptinthestreetsorataoneofthelocalhomelesssheltersHevolunteeredthathedidnothaveacriminalrecordjustdidnrsquothavemuchgoodluckaftergettingoutoftheArmy

DU203NP-15-D-03049115500498 Page6of20

bull KathyJohndidNedsayhowlonghehadbeenlivingonthestreetsorwhatfactorscontributedtohissituation

bull JohnNedjustsaidhehadnothadthebestluckHetoldmehewasonthestreetsandinsheltersfor10monthsoutofthelastyear

bull KathyJohndoyouknowifNedisdiagnosedasdisabledbull JohnNoathirdpartytoldmehehasnodisabilityNedsayshejusthasbadluck

_________________________________________________________________________________

bull ThisisagreatwaytostartoffourdiscussionNedvolunteeredsomevaluableinformationtoJohnthatwewillbeabletousetohelpunderstandsomeofthedataelements

Page16HomelessStatusCode

bull ThenexttwodataelementsIwilldiscussprovideadefinitionoftermsthatyouwillseeinafewresponseoptionsrelatedtohousing

bull ThedataelementHomelessStatusCodeprovidesadefinitionofldquohomelessrdquoo TheHomelessStatusCodeidentifiesaParticipantwholacksafixedregular

adequatenighttimeresidenceo AParticipantisconsideredhomelessiftheirprimarynighttimeresidenceis

sect Apublicorprivateshelteroperatedfortemporaryaccommodationsect Aninstitutionprovidingtemporaryresidenceforindividualsintendedto

beinstitutionalizedorsect Otherplacenotordinarilyusedasaregularsleepingaccommodation

o AParticipantunderage18isconsideredhomelessiftheylefthomewithoutthepermissionoftheirfamily(runawayyouth)

o AParticipantisnotconsideredhomelessiftheParticipantissect Sleepinginatemporaryresidencewhileawayfromhomesect Imprisonedorsect DetainedunderanActofCongressorStatelaw

bull LetrsquoscheckontheinformationprovidedbyNedregardinghislivingsituationtodetermineifheishomeless

Page17HomelessStatusCode

bull AsyoucanseethereareafewresponseoptionsfortheHomelessStatusCode

Page18HomelessStatusCode

bull RegardingNedhestatedhehasbeenonthestreetsorinhomelesssheltersfor10monthsofthelastyear

bull Nedisinfacthomeless

DU203NP-15-D-03049115500498 Page7of20

Page19ShelterPlacementServiceCode

bull AnotherdataelementthatprovidesdefinitionalinformationisShelterPlacementServiceCodeItprovidesthedefinitionofanemergencyshelter

bull Letrsquoslookatourgraphicforanexplanationofthisbull Asyoucanseeanemergencyshelterisanyfacilitywhichtheprimarypurposeisto

provideatemporaryshelterforthehomelessanddoesnotrequireoccupantstosignleasesoroccupancyagreements

bull Emergencysheltersincludehousingandsupportservicesforthehomelessbull Ashelterprovidessupportsupervisionandasafeplacetoliveinstructuressuchas

o Agrouphomeo Clustersofapartmentsoro Anetworkofhomesthatintegratehousingandservicesforlow-income

individualsandfamilies

Page20PriorNightResidenceCode

bull LetrsquosdiscussthePriorNightResidenceCodewhichismeanttoidentifythetypeoflocationwhereahomelessParticipantsleptthenightbeforereceivinggrant-fundedservices

bull IfaParticipantsleptinaninstitutionforlessthan30daysimmediatelypriortoreceivinggrant-fundedservicesthenrespondwiththelocationwhereParticipantsleptpriortobeinginstitutionalized

bull AsyouseeonthisslidethelistofresponseoptionsislengthyThereare18ofthemsoIwillnotreadofftheentirelist

bull Iwanttoexpandontwoofourresponseoptionsforfurtherclarificationo Option14orsafehavensareprogramsorshelterswhereapersonresidesfora

longerperiodoftimeForexampleanindividualmaybeinasafehavenforpregnantwomensothepersonmaybetherefor6monthsThisdiffersfromanemergencyshelter(option1)whereanindividualmaystayforafewdays

o Option18ortransitionalhousingforhomelesspersons(includinghomelessyouth)referstohousingwithpaidrentandmandatoryparticipationinservicesForinstanceasaconditionofreceivingpaidrenttheindividualmustreceiveemploymenttrainingcounselingetcThegoalwithtransitionalhousingprogramsistohelpgetthepersonintoindependentliving

bull YoucanalsofindthislistintheDataIntegrityReferenceManualonPage118bull AsareminderdetailedinformationregardingallDataElementsisintheDataIntegrity

ReferenceManualThemanualprovidescomprehensiveinformationforunderstandingandcollectingallDataElements

DU203NP-15-D-03049115500498 Page8of20

Page21HousingStatusCode

bull NextisHousingStatusCodeThisidentifiesaParticipantrsquoscurrenttypeofhousingandifapplicablehowthehousingispaidfor

bull Iwanttotouchonafewofresponseoptionsbull Option1IdentifiesasaPublicHousingResidentYouprobablyknowpublichousingwas

establishedtoprovidedecentandsaferentalhousingforeligiblelow-incomefamiliestheelderlyandpersonswithdisabilitiesHUDadministersFederalaidtolocalhousingagenciesthatmanagethehousingforlow-incomeresidentsatrentstheycanafford

bull Option2TenantBasedRentalVoucherisahousingvoucherthatisissuedtoanindividualorfamilymostoftenbyahousingauthorityforrentinghousingofaParticipantrsquoschoiceThevouchermustbeacceptedbytheowneroftherentalpropertyTherentalpropertycanbeahouseapartmenttrailermulti-familyunitetc

bull Option3AProjectBasedRentalVoucherisasubsidizedrentalunitTheldquoprojectrdquoorpropertydetermineseligibilityandsubsidyunderHUDguidelines

bull AsyoucanseeresponseoptionsvaryfromldquoIdentifiesasapublichousingresidentrdquoallthewaytoldquoOwnsahomerdquotoldquoHomelessrdquo

Page22YearsinSubsidizedHousingNumber

bull AswecontinueournextdataelementisYearsinSubsidizedHousingNumbero ThiselementidentifiesthenumberofyearsaParticipantlivedinpublicor

privatesubsidizedhousingo IfaParticipanthasbeeninsubsidizedhousingfordurationslessthan365days(a

completeyear)totalthenumberofthesedaysandthenroundthenumbero Rememberwhenrecordingthisdatayoumustcounteachepisodeevenifit

wasnotinconsecutiveyearsandroundtothenearestwholeyear

Page23HypotheticalExamplendashNedndashAdditionalDetails

bull WecantakethisopportunitytolisteninonadiscussionbetweenJohnandKathyregardingsomeadditionaldetailsrelatedtothehypotheticalParticipantNed

_________________________________________________________________________________

bull KathyJohnyoutoldmeafewthingsaboutNedDidNedtalkaboutanyadditionaldetailsthatwillhelpyouunderstandhissituation

bull JohnHedoestalkquitealotWhatotherinformationwereyouthinkingofbull KathyFirstoffdidNedgiveyouotherdetailsaboutspecificepisodesofhomelessnessI

usethewordldquoepisoderdquotorefertoaperiodwhenanindividualdidnothaveafixedregularnight-timeresidenceThestreetsorahomelessshelterareexamples

bull JohnYesNedsaidheexperienced4episodesofhomelessnessinthelast36monthsThisincludedlivingplace-to-placeinlocationssuchasthestreetsandhomelesssheltersSo

DU203NP-15-D-03049115500498 Page9of20

theywouldbeconsideredasepisodesInthepreviousyearNedwasonthestreetsfor10monthsbeforebeingadmittedtothehospitalforthelast35days

bull KathyOkaythatishelpfulYousayNedhasbeenhomeless4timesinthepast36monthsPriortothelastyearhowlongwereeachofthoseepisodes

bull JohnLetrsquosseepriortothelastyearwhichwehavealreadydiscussedNedrsquosfirstexperiencewasquiteshortlastingabout5daysAfterthatNedhadtwomoreepisodesOneofthoselasted20daystheotherwas14daysThatledtohismorerecentepisodeof10months

_________________________________________________________________________________

bull AsyoucanseefromKathyandJohnrsquosdiscussionthesearesomekeyfactorsthatwillbeabletousetodetermineNedrsquoshomelessstatusYouwillunderstandthismorewiththenextdataelement

Page24ChronicallyHomelessStatusCode

bull SoafterthediscussionofadditionaldetailsforNedwewilllookattheChronicallyHomelessStatusCode

bull ThechartonthisslidesummarizestherequirementstobeconsideredchronicallyhomelessTheseinclude

1Ishomeless

2Anindividualisanunaccompaniedhomeless

3Hasadisablingcondition

4aIscontinuouslyhomelessforayearormoreOR

4bHadatleastfourepisodesofhomelessnessinthepast3yearseachlastingaminimumof15daysandfinally

5Meetstheconditionsforbeingchronicallyhomelessbeforeresidinginaninstitutionalfacilitysuchasjailsubstanceabuseormentalhealthtreatmentfacilityhospitalorsimilarfacilityforfewerthanninety(90)days

bull JustareminderthisinformationisavailablewithintheChronicallyHomelessFactSheetareferencematerialthatweprovidetoyou

Page25NedndashChronicallyHomelessStatusCode

bull LetrsquosapplythistoNedrsquossituation

DU203NP-15-D-03049115500498 Page10of20

o FirsthomelessmeaningNedlacksafixedregularadequatenighttimeresidencebecausehelivedinareasnotdeemedtobesuitablesleepingplacesforhumanhabitationsuchasthestreetsandahomelessshelterNeddoesmeetthisrequirement

o NextunaccompaniedhomelessNedisahomelessindividualwhoisalonewhilehomeless

o NextadisablingconditionNeddoesnotsufferfromasubstanceabusedisorderseriousmentalillnessdevelopmentaldisabilityPTSDcognitiveimpairmentsresultingfrombraininjuryorchronicphysicalillnessordisability

o Thedurationofhomelessnessmustbecontinuousforayearormoreorfourepisodesofhomelessnessinthepast3yearseachlastingaminimumof15daysFromouradditionaldetailsNedinformedJohnthathehasexperienced4episodesofhomelessnessinthepast3yearsbutoneepisodeonlylasted14days

o FinallydoesNedmeettheconditionsforbeingchronicallyhomelessbeforebeinginstitutionalizedforfewerthan90daysAswecandetermineNeddoesnotmeettherequirementsforbeingchronicallyhomelessbeforebeinghospitalizedforfewerthan90daysHedoesnotmeetalltherequirementsonourchronicallyhomelesschart

bull Theconclusiono IsNedchronicallyhomelesso NoNedisnotchronicallyhomeless

Page26WeeksHomelessCount

bull NextwehaveourWeeksHomelessCountTheappropriatequestionthatwouldpertaintothisdataelementisldquoHowmanyweekshastheParticipantbeenhomelessinthepast12monthsrdquo

bull IfaParticipanthashomelessepisodesfordurationslessthan7days(acompleteweek)totalthenumberofthesedaysandthenroundtothenearestwholeweek

bull Usewholenumbersbull Nowrememberthisisoutofa12-monthperiodItisveryimportanttoreportonlyonthat

timeframe

Page27WeeksHomelessCount

bull NedrsquoshistorygivesagreatexampleofhowtocalculatetheWeeksHomelessCountdataelement

bull AsyoucanseeonthisslidetheformulafortheWeeksHomelessCountwillbethenumberofmonthsmultipliedby433whichistheaveragenumberofweeksinamonthThiscalculationwillgiveyouthenumberofhowmanyweekstheParticipantwashomelesspriortobeinghospitalizedNedtoldushewasonthestreetsandinsheltersfor10monthspriortobeinghospitalized10monthsmultipliedby433weeksequals4333weeks

DU203NP-15-D-03049115500498 Page11of20

bull Nextwemusttakethe35daysthatNedwasadmittedintothehospitalanddeterminehowmanyweeksthisrepresentsTodothiswetakethe35daysanddivideby7daysperweektodeterminethatNedwasinthehospitalfor5weeks

bull Finallyweaddthe5weekstoourpre-existing4333weekstoobtainatotalof4833weekshomelessRounding4833toawholenumbergivesusatotalof48weeks

Page28ReturningCitizenEx-OffenderCode

bull ForthenexthousingdataelementwewilldiscusstheReturningCitizenEx-OffenderCodebull TheReturningCitizenEx-OffenderCodeidentifiesaParticipantrsquosstatuswiththecriminal

justicesystemor(CJS)bull ItidentifiesaParticipantwhohasactivecriminalrecordsorwaschargedwith

committingacrimeinthepriortwelve(12)monthsbull Itincludesindividualschargedwithacrimethroughthestagesofthecriminaljustice

systemtothetimeanindividualisreleasedfromprobationbull ThereisnoneedtoincludeaParticipantwhohasneverbeenchargedwithcommittinga

crimebull Notetheresponseoptionsforthisdataelementincludeatimeelementoftheprevious

12monthsbull KathyandJohnhaveagreatexamplewecanusetodeterminehowbesttorespondto

thisdataelement

______________________________________________________________________________

bull KathyJohnitisimportantforustohaveabriefdiscussionregardingNedrsquosexperienceswiththeCriminalJusticeSystem(CJS)ItwillhelpusanswerthedataelementReturningCitizenEx-OffenderCodeDidhevolunteeranyofthisinformationtoyou

bull JohnYeshedidNedwasveryopenaboutdiscussinganymattersregardingtheCriminalJusticeSystemLikeIsaidbeforeheisaUSArmyveteranwhoprideshimselfondoingtherightthing

bull KathyThatrsquosgreattohearDoesNedhaveanactivecriminalrecordorwashechargedwithcommittingacrimeintheprior12months

bull JohnNoKathyNeddoesnrsquothaveacriminalrecordandhasneverbeencommittedofacrimeHeprideshimselfonfollowingthelawsthathavebeenputinplaceHecontinuedtoemphasizeheenrolledintheArmytoprotectthislandandthelawsweallliveby

______________________________________________________________________________

Page29ReturningCitizenEx-OffenderCode

bull ThepreviousconversationshowsusthatJohnwouldbechoosingOption3theindividualisnotcurrentlysubjecttoanyphaseoftheCJSandhasnotbeenintheprevious12months

DU203NP-15-D-03049115500498 Page12of20

Page30HardtoHouseCode

bull HardtoHouseCodeismeanttoidentifyaParticipantwhoishardtohouseduetothehighriskoflosingtheirhousingandanyfactorcontributingtobeingahighrisktohouse

bull Afewofourresponseoptionsforthisdataelementincludeo Headofhouseholdhaslivedinpublichousingformorethan10yearso Headofhouseholddoesnothaveahigh-schooldiplomaorGEDando Theheadofhouseholdisasingleelderlyadultwhoistheprimarycaregiverfor

oneormorechildren

Page31TransportationAssistanceServiceCode

bull TransportationAssistanceServiceCodeisaprettyinterestinghousingdataelementbull ThisincludesidentifyingaParticipantwhoreceivedtransportationservicesbull Asyoucanseefromourgraphictransportationservicesinclude

o Passesortokensforpublictransportationo Ridesinserviceprovidersrsquovehicleso Carpoolsarrangedbyserviceprovidersando Assistancewithrepairstopersonalvehicles

Page32IndependentLivingServiceCode

bull IndependentLivingServiceCodeisthenextdataelementonourlistItappliestoParticipantswhoaredisabledorelderly

bull Forthisdataelementelderlyisanindividualage62andolderFrailisdescribedasneedingassistancewith3ormoreActivitiesofDailyLiving(ADLs)

bull WediscussedActivitiesofDailyLivinginourlastvirtualconferenceYoucanalsofindthedefinitionofActivitiesofDailyLivingintheDataIntegrityReferenceManualonpage90

bull WhenfrailelderlyisreferencedintheIndependentLivingServiceCodeitpertainstoelderlyresidentsage62orolderwith3ormoreADLs

bull ThisdataelementinvolvesidentifyingdisabledorfrailelderlyParticipantswhoo 1Receivedassistanceobtaininghousingoro 2Receivedservicesthatenablethemtoremainintheirhome

bull ServicesthatenableadisabledorfrailelderlyParticipanttoremaininthehomeincludeo Cleaningthehomeorlaundryo Cookingo Payingbillso Organizingpersonalrecordsando Utilitycompanyissues

bull ServicesthatenableadisabledorfrailelderlyParticipanttoremaininthehomealsoincludereferralstoservicesorsupportstoassisttheParticipantswith

o Keepingo Managingand

DU203NP-15-D-03049115500498 Page13of20

o Maintainingallaspectsoftheirhomeotherthanhomemakingbull WeunderstandthatmostofyouServiceCoordinatorsarenotinvolvedinhomemaking

Justforsomeclarificationhomemakingincludeso Beautifyingthehomeo Homedecoratingo Organizingthehomeo Gardeningo Holidaydecorationso Craftso Messageforumsando Recipedatabases

Page33IndependentLivingServiceCode

bull ThehypotheticalexamplebetweenJohnandKathyregardingNedprovidesinformationforcollectingthisdataelement

Page34IndependentLivingServiceCode

bull JohntoldusNedis28yearsoldandisnotdisabledSinceNedisnotdisabledorelderlytheappropriateresponseoptionisldquoNArdquonotapplicable

bull RememberwhenaServiceCoordinatororaGranteedoesnotreceiveinformationfromaParticipantaboutadataelementtheappropriateresponseoptionisldquoldquoInformationnotcollectedrdquoThisisanalternativeoptionforwheninformationregardingadataelementwasnotreceived

Page35IntermediateHousingStatusCode

bull ThemainquestionforIntermediateHousingStatusCodeisldquoDidaParticipantretainParticipantrsquoshousingandwhatmethoddidtheParticipantutilizerdquo

bull ThisinvolvesidentifyingaParticipantrsquosmethodforretaininghousingbull ThemethodsfocusonapproachestomeetrentormortgageresponsibilitiesThis

includeso Avoidedevictionfromrentalpropertyo ObtainedaHomeEquityConversionMortgage(HECM)

sect YoumaybewonderingwhatthisisAHomeEquityConversionMortgageissomethingthatwascreatedbyTheFederalHousingAdministration(FHA)Knownbysomeasareversemortgageitallowsmortgageinsuranceborrowerswhomeettheagerequirementof62totransfertheequityoftheirhomeintomonthlypaymentstothemortgageinsuranceborrower

o Anothermethodthatmaybeusedforthisdataelementispreventingorresolvingamortgagedefault

DU203NP-15-D-03049115500498 Page14of20

Page36IntermediateHousingStatusCode

bull LetrsquosseewhatinformationKathyandJohncansharewithusregardingthisdataelement

bull WemoveintoafuturetimewhenthenextsetsofdiscussionsfocusonservicesNedreceivedasaprogramParticipant

______________________________________________________________________________

bull JohnHeyKathyIwantedtogiveyousomeupdatesthatNedreportedtomebull KathyThatsoundsgreatJohnIrsquomgladthatNedcontinuestovolunteerupdatestoyoubull JohnIhadafewquestionsrelatedtotheinformationhegavemeThingshavebeen

complicatedwithNedsincewelastmetbull KathyHowsobull JohnWellthingsstartedlookingupforhimforawhileHehadfinallygottenoffthe

streetsobtainedapart-timejobandwaslivinginasmallrentalpropertyinDCShortlyafterhewashavingtroublepayingtherentinfullandthelandlordwasthreateningtoevicthimNeddoesnrsquotreceivealargeamountofpaywithhispart-timejobsoitwasdifficultforhimtomanagethefullmonthrsquosrentupfront

bull KathySowhathappenedbull JohnLuckilyhecouldsitdownwithhissupervisoratworkandreceivemorehours

Nedwasextremelyexcitedtotellmetheyallowhimtoworkovertimesomeweeksbull KathyThatrsquosgreatsohewasnrsquotevictedfromtherentalpropertybull JohnNohewasnotevictedHewasabletohaveameetingwithhislandlordandnow

hersquosaheadofhisrentbyafullmonthbull KathyJohnthatrsquosgreatnewsforNedRegardingtheIntermediateHousingdata

elementthecorrectresponsehereisoption1avoidedeviction

______________________________________________________________________________

Page37IntermediateHousingStatusCode

bull ThatwasagreatexamplegivenbyKathyandJohnbull NedsecuredmorehoursathisjobresultinginincreasedpayThishelpedeasetheburden

ofhisrentexpenseandinturnheavoidedbeingevicted

Page38TemporaryHousingPlacementServiceCode

bull ThenextHousingDataElementisTemporaryHousingPlacementServiceCodebull ThisstartswithidentifyingaParticipantwhoreceivedtemporaryorshort-termtransfer

too Anotherpropertyo Adifferentunitwithinthepropertyoro Analternativecarefacility

DU203NP-15-D-03049115500498 Page15of20

bull Alternativecarefacilitiesarebestdescribedasassistedlivingfacilitiesbull ThisdataelementincludesinformationandassistanceprovidedtotheParticipantandor

familymembersregardingtemporaryhousingoptionsItalsoincludesassistancewithanindividualstransitionbacktotheirapartmentfromshort-termcarefacilityorhospital

Page39PermanentHousingPlacementServiceCode

bull SimilarbutnotthesamethenextHousingDataElementisPermanentHousingPlacementServiceCode

bull ThisstartswithidentifyingaParticipantwhoreceivedpermanentorlong-termhousingassistance

bull Servicesincludeprovidinginformationregardinglong-termhousingorassistanceforapermanentorlong-termtransferto

o Anotherpropertyo Adifferentunitwithinthepropertyoro Analternativecarefacility

Page40PermanentHousingPlacementServiceCode

bull OnceagainletrsquoscheckinwithJohnandKathyforsomemoredetailedinformationregardingthisdataelement

bull TheconversationweareabouttohearoccurredafewmonthsafterKathyandJohnrsquosdiscussionofIntermediateHousingStatusCode

______________________________________________________________________________

bull KathyJohnitrsquosgoodtobebackwithyouHowarethingsgoingbull JohnHeyKathythingsaregreatIfeellikeIrsquomgettingthehangofmydutiesasa

ServiceCoordinatorIwasabletomeetwithNedagainandhadagreatupdateforyouThankstothehelpoftheprogramhecouldmoveoutofthestudioapartmentHereceivedaraiseinsalaryathisjobwhichallowedhimtomoveintosomethingabitmorespaciousTheoldplacewasonlyastudioapartmentwithlittleroomtomaneuveraroundNeddidendupstayingatthesameapartmentcomplexbuthemovedintoa1bedroom1bathHehappilyvolunteeredthisinformationtomeatourlastmeeting

bull KathyThatrsquosgreattohearJohnIrsquomgladtheprogramassistedhiminupgradinghishousingsituation

bull JohnSoregardingthePermanentHousingPlacementServiceCodesincetheprogramhelpedNedmovewithinhiscomplexthecorrectresponsewouldhavetobereceivedservicesdirectlythroughthegrantcorrect

bull KathyThatrsquosrightJohnNedreceivedservicesdirectlyfromtheprogramwhichisoption1

______________________________________________________________________________

DU203NP-15-D-03049115500498 Page16of20

Page41PermanentHousingPlacementServiceCode

bull KathyandJohncontinuetouseNedrsquoshypotheticalsituationtoprovidegreatexamplesofthesedataelementsWecanseethecorrectresponseoptionhereisoption1receivedservicesdirectlythroughthegrant

Page42PermanentHousingPlacementDate

bull PermanentHousingPlacementDateisastraightforwarddataelementbull ThisincludesidentifyingthedateaParticipantwasplacedinadifferentunitwithinthe

propertyalong-termtransfertoanotherpropertyortoanalternativecarefacility

Page43Pre-HousingCounselingandPost-HousingCounseling

bull ContinuingwehavePre-HousingCounselingandPost-HousingCounselingServiceCodesbull Pre-HousingCounselingentailsidentifyingaParticipantwhoreceivedcounseling

servicespriortopurchasingorrentinghousingbull Thesecounselingservicesaddresstopicssuchas

o Identifyingmortgageassistanceoptionso Creatingabudgetthatsupportspayingforhousingando Explainingrequireddocuments

bull Excludedcounselingservicesareo Bank-sponsoredmortgageseminarsopentothepublico AbankguidingtheParticipantthroughthepurchasingprocessando Sweat-equityprogramsinwhichParticipantsusetheirownandvolunteerlabor

toconstructtheirhomesbull Asyoucanseethereareseveralcounselingservicesthatareavailabletobereceived

throughthegrantorfromgrant-facilitatedreferralbull Post-HousingcounselingincludesidentifyingaParticipantwhoreceivedcounselingor

servicesafterpurchasingorrentinghousingbull Post-housingcounselingservicesaddresstopicssuchas

o Meetingrentrequirementso Avoidingdefaultandforeclosureo Managingcreditissuesando Changingamortgage

Page44ResidenceCensusTract

bull ThenextdataelementisResidenceCensusTractbull CensusTractsaresmallrelativelypermanentstatisticalsubdivisionsofacountyor

equivalententityTheprimarypurposeofcensustractsistoprovideastablesetofgeographicunitsforthepresentationofstatisticaldata

bull Thedataelementidentifiesthe11-digitcensustractnumberforaParticipantsresidence

DU203NP-15-D-03049115500498 Page17of20

bull Youwillfindtheinformationforthisdataelementthroughanon-linetoollocatedontheCensusBureauswebsiteThewebaddressforthetoolisonthisslideandatthetopofthenextslide

Page45ResidenceCensusTract(1)

bull ForthenextfewminutesIwanttospeakwithyouaboutResidenceCensusTractIwanttowalkyouthroughthestepsofthisdataelementAllthestepstocollectthisdataoriginatefromtheCensusBureaursquoswebsiteThereferencesyouareabouttoseearesummarizedfromourResidenceCensusTractFactSheet

bull JustareminderifyouareattendingthisvirtualconferencewithliveQampAyoucandownloadtheFactSheetfromAdobeConnectItisinthelowerleftcornerofyourscreen

bull ThisdataelementidentifiesParticipantrsquos11-digitresidencecensustractnumberbyusingtheCensusBureaursquosonlinetooltoconvertphysicaladdressestocensustractnumbers

bull HomelessParticipantsmaydesignateafixedlocationastheirresidencesuchasahomelessshelterorotherlocationwherethehomelessParticipantmayspendtimeorreturntoforsleep

bull TheCensusBureaudevelopedanonlinetoolforconvertingphysicaladdressestocensustractnumbersItislocatedatthewebaddresslistedatthetopoftheslide

bull Letrsquosgetstartedwiththestepstocollectthisdataelementbull Step1istoaccesstheCensusBureaursquostooltoconvertaddressestocensustractnumbersat

thewebaddressprovidedbull TheslidepresentsthescreenyouwillseewhenyouaccesstheCensusBureaursquostool

Page46ResidenceCensusTract(2)

bull Instep2youwillselectldquogeographiesrdquoontheleftsideofthescreenbull Onthisslideldquogeographiesrdquoselectionisshowninagreenboxbull Adropdownmenuwillappearwhichyouwillseeonthenextslide

Page47ResidenceCensusTract(3)

bull WithinthedropdownboxldquoSelectGeographiesrdquoclickonAddresstabandentertheParticipantrsquosaddress

Page48ResidenceCensusTract(4)

bull AtableofldquoGeographyResultsrsquofortheenteredaddresswillappearbull NextlocatethesecondcolumntitledldquoGeographyTyperdquoandtherowwithldquoCensus

Tractrdquobull Clicktheiconwiththeletterldquoirdquointhefar-rightcolumntitledldquoAboutrdquo

DU203NP-15-D-03049115500498 Page18of20

bull AsyoucanseeontheslidetheappropriaterowisshowninagreenboxAgreenarrowpointstotheletterldquoirdquo

bull Clickontheletterldquoirdquointhisrow

Page49ResidenceCensusTract(5)

bull ThisisthefinalstepinourillustrativeexampleAsIrsquomsureyoucanseethereisalotofinformationonthispageYourdutiesaresimplesodonrsquotletthisoverwhelmyou

bull InthepopupwindowlocatethecolumnwiththemostrecentyearandtherowtitledldquoCoderdquo

bull SeethenumberwherethecolumnforthemostrecentyearandtherowtitledldquoCoderdquointersectThenumbercontainsldquoUSrdquowithinit

bull TheResidenceCensusTractnumberistheeleven(11)digitnumberthatappearsafterUSTheResidenceCensusTractnumberis12031015924

bull Onthisslidethenumberisindicatedbyagreenbox

Page50ResidenceCensusTract

bull ResponseoptionsforResidenceCensusTractincludeentering1 TheCensusTractNumber2 NAOR3 Informationnotcollected

Page51ResidenceCensusTract

bull Asshowninourillustrativeexamplethecorrectresponseoptionwouldbetoenterthenumber1231015924

bull ItisimportanttorememberthatthenumbersfollowingldquoUSrdquowillbeconsideredyourResidenceCensusTractNumber

Page52OpportunityAreaCensusTract

bull LetrsquostalkalittleabouttheOpportunityAreaCensusTractbull ThereasonforthisdataelementistoidentifyaParticipantwholivesinanOpportunity

AreainthecommunityrsquosRegionalFairHousingEquityAssessment(FHEA)bull SelectedcommunitieshavecompletedaRegionalFairHousingEquityAssessmentofa

regionlookingacrossmultiplecomponentstogainafullpictureofregionalequityandaccesstoopportunity

bull AnOpportunityAreameetsallthefollowingcriteriao Segregatedareasandareasofincreasingdiversityandorracialethnic

integrationo Raciallyethnicallyconcentratedareasofpovertyo Accesstoexistingareasofhighopportunity

DU203NP-15-D-03049115500498 Page19of20

o Majorpublicinvestmentsando Fairhousingissuesservicesandactivities

bull AccordingtoHUDifyoudonrsquotknowifthecommunityinwhichtheParticipantresidescompletedaRegionalFairHousingEquityAssessmentorifthepropertyisinanOpportunityAreaCensusTractpleaseleavethisfieldasNA

Page53FairHousingandCivilRightsAssistanceServiceCode

bull AswebringthisvirtualconferencetoaclosethereisonefinalHousingDataElementtodiscuss

bull TheFairHousingandCivilRightsAssistanceServiceCodeidentifiesaParticipantwhoreceivedservicesconsistentwiththeFairHousingandServiceAct

bull Servicesaredesignedtopromoteo Integratedlivingpatternsando Communitiesthatarediversealongmultipledimensions

bull Servicesaredesignedtoavoido PatternswhereaParticipantisforcedtoliveinhighpovertyareaso Areassufferingfromalackofaccessibleservicesoro Areaswhichlackintegrationintermsofincomeracecolorreligionfamilial

statusnationaloriginordisabilitystatusbull Effortstopromoteintegratedlivingpatternsandcommunitiesthatarediversearea

goodwaytoendtodayrsquosdiscussionofdataelements

Page54Summary

bull ThisconcludesourDataElementsforHousingLetrsquosreviewsomekeycomponentsbeforewegettoourQampAsession

Page55Summary

bull HUDprovidedthefollowingupdateso InformationforBudget-BasedServiceCoordinatorsappliesto202o AnewresponseoptionofldquoInformationnotcollectedrdquoisaddedtoresponseoptions

thatincludeldquoNArdquoThisisappropriatetousewhentheservicecoordinatordoesnotreceiveinformationaboutadataelementfromaParticipant

bull NeedsAssessmentdocumentsrevealthepastandcurrentdetailsofaParticipantrsquosstrengthsandneedstomatchtheParticipanttoappropriatehousingandsupportiveservices

bull Apersonisconsideredhomelessifthepersonlacksafixedregularadequatenighttimeresidence

bull Permanenthousingincludeso Anotherpropertyo Differentunitwithinthesamepropertyando Alternativecarefacilities

DU203NP-15-D-03049115500498 Page20of20

bull Fairhousingandcivilrightsassistancepromoteso Communitieswithdiversityalongmultipledimensionso Integratedlivingpatterns

bull CollectingandreportingdataallowsidentificationofthenumberofindividualsyouservetheneedforservicesandservicesdeliveredItcommunicatesthehardworkyoudoProvidingthisdataallowsforadditionalinformationtosupporttheimportanceofandneedforfundingThiswillfurthersupportthegoodworkyoudo

Page56QuestionsandAnswers

bull WewelcomeyourquestionsandfeedbackContactHUDbye-mailataskgmohudgovtoo ProvidefeedbackregardingtheStandardsforSuccessframeworkmethodologyand

toolsando SubmitquestionsItishelpfultoidentifyyourGrantProgramwiththequestionas

clarifyinginformationbull MakesuretoIncludeStandardsforSuccessinthee-mailrsquossubjectline

ForthoseofyouparticipatinginagroupvirtualconferenceonAdobeConnectwewillrespondtoquestionssubmittedthroughtheQampAdialogueboxonAdobeConnect

IwillaskmyStrategyGencolleaguesBridgetBoothandSoulisLindsey-PangalostohelpwiththeanswerstoyourquestionsPleasesubmitallquestionsthroughtheQampAboxonthelowerrightcornerofyourscreen

• StrategyGen-SfS-VC5-Housing-5-23-2017
• • HUD Standards for Success PilotData CollectionParticipant Housing Data Elements
  • Todayrsquos Presenter
  • Objectives of Session
  • At the end of this session you will
  • Slide Number 5
  • Participant Centered Data Elements
  • Previous Virtual Conference- Participant Health Data Elements
  • Slide Number 8
  • Participant Housing Data Elements ndash List
  • Participant Housing Data Elements ndash List (continued)
  • Needs Assessment Service Code
  • Needs Assessment Service Code
  • Needs Assessment Service Code
  • Meeting of Service Coordinators ndash John and Kathy
  • Hypothetical Example - Meet Ned ndash Program Participant
  • Homeless Status Code
  • Homeless Status Code
  • Homeless Status Code
  • Shelter Placement Service Code
  • Prior Night Residence Code
  • Housing Status Code
  • Years in Subsidized Housing Number
  • Hypothetical Example ndash Ned ndash Additional Details
  • Chronically Homeless Status Code
  • Ned ndash Chronically Homeless Status
  • Weeks Homeless Count
  • Weeks Homeless Count
  • Returning CitizenEx-Offender Code
  • Returning CitizenEx-Offender Code
  • Hard to House Code
  • Transportation Assistance Service Code
  • Independent Living Service Code
  • Independent Living Service Code
  • Independent Living Service Code
  • Intermediate Housing Status Code
  • Intermediate Housing Status Code
  • Intermediate Housing Status Code
  • Temporary Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Date
  • Pre-Housing Counseling and Post-Housing Counseling
  • Residence Census Tract
  • Residence Census Tract (1)
  • Residence Census Tract (2)
  • Residence Census Tract (3)
  • Residence Census Tract (4)
  • Residence Census Tract (5)
  • Residence Census Tract
  • Residence Census Tract
  • Opportunity Area Census Tract
  • Fair Housing and Civil Rights Assistance Service Code
  • Slide Number 54
  • Summary
  • Questions and Answers
  • • SfS-VC5-Housing Speakers Notes 5-23-2017

DU203NP-15-D-03049115500498 Page1of20

HUDStandardsforSuccessVirtualConference5ndashDataCollectionParticipantHousingDataElementsndashSpeakerrsquosComments

Page1CoverPage

bull WelcometoHUDrsquosStandardsforSuccessPilotProgramrsquosVirtualConferenceaddressingParticipantHousingDataElements

bull IfyouareparticipatinginascheduledvirtualconferenceIwanttoprovideafewTechnologyReminders1 AudioisthroughyourcomputernotthetelephoneconferencecallnumberMakesure

yourcomputersrsquospeakersarenotonmute2 Toincreasetheviewingsizeofthepresentationdocument

AtthetopofyourscreenthereisagrayoptionsbarClickontheboxofarrowsontherightsidetoincreasethesizeofthescreen

3 ThepresentationisavailablefordownloadfromtheAdobeAcrobatplatformSeethelowerleftsideofyourscreen

4 FeelfreetosubmitquestionsthroughoutthesessionusingtheQampAboxonthelowerrightcornerofyourscreenItishelpfultoincludethenameofyourGrantProgramwiththequestionasclarifyinginformationDoyouhaveaspecifictopicorneedthatyouwouldliketohearmoreinformationregardingWewelcomeyoursuggestionsandrequestsforadditionaltrainingtopicsYoucansubmitthatinformationviaquestionsalso

5 PleasecompletetheevaluationformofthissessionbeforeyouleavethevirtualconferenceThelinktotheevaluationcanbeaccessedattherightsideofyourscreenmiddleofthepage

Page2TodayrsquosPresenterPage

bull MynameisDrRobHaleyandIamtheCo-FounderandExecutiveVicePresidentofStrategyGenStrategyGenisan8(a)woman-ownedbusinessthatspecializesinqualityandperformanceimprovementStrategyGeniscontractingwithHousingandUrbanDevelopment(HUD)tofacilitatetheHUDStandardsforSuccessPilotProgram

bull WeareworkingwithThaddeusWincekwhoiswithHUDrsquosOfficeofStrategicPlanningandManagement

bull ThisvirtualconferenceispartofaseriesoftrainingsessionsregardingtheStandardsforSuccessframeworkandmethodology

bull Recordingsofpreviousvirtualconferencesareavailablethrougho LinksthatHUDe-mailedtoyouando OntheHUDPortalHUDindicatestheHUDportalshouldbecompletedinthenear

futurebull NowletrsquosmoveontotodayrsquosdiscussiontopicofParticipantHousingDataElements

DU203NP-15-D-03049115500498 Page2of20

Page3ObjectivesofSession

bull Therearetwoobjectivesforthissessiono OurfirstobjectiveistounderstandtheParticipantHousingDataElements

UnderstandingthesetopicswillfacilitateyourcollectingthedataforsubsequentsubmissiontoHUDLikethelastvirtualconferencepracticaldataintegrityandcollectiontipsareincludedaspartofthediscussion

o Asalwayswearegladtoansweryourquestions

Page4Attheendofthissessionyouwill

bull Attheendofthissessionyouwillo HaveHUDrsquosupdatedinformationregardingStandardsforSuccesso UnderstandParticipantHousingdataelementsincluding

sect Adeeperunderstandingofterminologyrelatedtohousingstatusandhousingoptionsand

sect Increasedknowledgeregardingcollectingdataonservicestoobtainhousingandself-sufficiency

Page5Background

bull Beforewebeginletrsquosquicklyrevisitmajorpointsfromtheprecedingvirtualconferencebull TherehavebeenfivevirtualconferencesdiscussingHUDrsquosStandardsforSuccessPilot

ProgramincludingThaddeusWincekrsquosKickoffconferenceo WeunderstandthattheexperiencelevelofGranteesandServiceCoordinators

variesasitrelatestocollectingandreportingdataThevirtualconferencesattempttoincludeinformationforthenovicetotheexperienced

bull Iwanttotakeafewmomentstoreviewsomeofthemajorpointsfromthepreviousvirtualconference

bull ReminderifyouwouldlikeamoredetailedreviewofanypreviousvirtualconferenceIencourageyoutoviewtherecordingofanyofthetrainingsessionspresentedtodate

Page6ParticipantCenteredDataElements

bull ToreviewtheStandardsforSuccessIndicatorsandrelatedDataElementsareorganizedinthefocusareaspicturedinthisgraphic

bull ThedataelementspertainingtoParticipantsrsquoHealthsituationsrepresentedinthecircleonthelowerleftwerecoveredinthelastvirtualconference

bull TodaywearefocusingontheHousingDataElementspicturedinthecircleonthebottomrightofthegraphic

Page7PreviousVirtualConferencendashParticipantHealthDataElements

bull HerearethekeypointsfromourpreviousdiscussionofParticipantHealthdataelementsbull NoPersonalIdentifiableInformationisreportedtoHUD

DU203NP-15-D-03049115500498 Page3of20

bull TheHealthCoverageCodeincludesidentifying(1)iftheParticipanthasinsuranceand(2)theorganizationthatprovidestheinsurance

bull DataelementsidentifyiftheParticipantbull Hasaprimarycareproviderbull Hadaroutinemedicalexambyahealthcareproviderandbull Receivedmedicalservicesandmentalhealthservices

bull SelectSubstanceAbuseServicesarealsoMentalHealthServicesExamplesincludementalhealthworkerstreatingsubstanceabuseandaParticipantreceivingservicesfromanalcoholordrugtreatmentfacility

bull TheActivitiesofDailyLiving(ADL)CodeandtheInstrumentalActivitiesofDailyLiving(IADL)CoderecordthenumberofactivitiestheParticipantcannotperformatthetimeofassessment

bull AlsoupdatedinformationthatwereceivedfromHUDbull FortheDisabilityStatusCodeServiceCoordinatorsreceivethatinformationfrom

thethirdpartywhodeterminedtheindividualisdisabledItisnotsomethingtoasktheParticipant

bull Bythewaytherearereferencematerialsthatareavailabletohelpyoubull DetailedinformationregardingallDataElementscanbefoundintheDataIntegrity

ReferenceManualThemanualprovidescomprehensiveinformationforunderstandingandcollectingallDataElements

bull Wealsoprovidereferencematerialssuchaso FactSheetso QuickReferenceso Shortcutso FrequentlyAskedQuestionsando Linkstopreviousrecordings

bull ThesereferenceswillalsobefoundontheHUDportalo HUDinformsusthattheportalisforthcomingandyouwillallbereceivinge-mails

whenitisavailableforuseTheHUDportalwillhaveallreferencematerialsforyourconvenience

bull InadditionHUDhase-mailedreferencematerialsandtheyareavailablefordownloadfromeachvirtualconferencewithliveQampA

Page8DataElementsndashParticipantHousingDataElements

bull NowontotodayrsquostopicThefocusareaParticipantHousingDataElementswillbeexploredinthissession

Page9HousingDataElementsndashList

bull Thereare21ParticipantHousingDataElementsbull ThesedataelementspertaintoindividualParticipants

DU203NP-15-D-03049115500498 Page4of20

Page10HousingDataElementsndashList(continued)

bull Wewilldescribeeachdataelementindetailandwillansweranyquestionsyouhavebull PleasefeelfreetoenteranyquestionsyoumayhaveintheQampAboxontheAdobe

ConnectscreenduringthepresentationWewilldiscussthequestionsandanswersattheconclusionofthispresentation

Page11NeedsAssessmentServiceCode

bull OurfirstdataelementfordiscussionaddressesoneofyourinitialactionswithaParticipanttheNeedsAssessmentServiceCode

bull ThisidentifiesaParticipantwhoreceivedadocumentedassessmentorIndividualServicesandTrainingPlan(ISTP)todetermineappropriatehousingandsupportiveservices

bull TheassessmentmustincludeadocumentidentifyingaParticipantrsquoshousingandsupportiveserviceneeds

bull TheassessmentrevealsthepastandcurrentdetailsoftheParticipantrsquosstrengthsandneedstomatchtheParticipanttoappropriatehousingandsupportiveservices

bull TheassessmentcanoccureitheratinitialscreeningorattimeofentrytoahousingprogramanddocumentedintheParticipantrsquoscaserecord

Page12NeedsAssessmentServiceCode

bull TheNeedsAssessmentServiceCodeprovidesagoodexampleforcommunicatingupdatedinformationfromHUDrsquosOfficeofStrategicManagement

bull HUDhasnewinformationregardingStandardsforSuccessanddataelementsbull TheinformationrelatedtoBudget-basedServiceCoordinatorsalsorelatesto202bull ThischangeisreflectedintheAppliestoGrantsbox202isnowincludedwithBudget-

based(B-b)ServiceCoordinatorsYouwillnolongerseereferencesto202bull AsareminderB-bServiceCoordinatorscollectandreportthesameDataElementsas

Multi-FamilyServiceCoordinators(MFSC)

Page13NeedsAssessmentServiceCode

bull AnotherchangeHUDisaddingtheresponseoptionofldquoInformationnotcollectedrdquotoanysetofresponseoptionsthatincludetheldquoNArdquoorldquoNotApplicablerdquooption

bull InsomeprogramsaServiceCoordinatormaynotreceiveinformationfromaParticipantaboutadataelementItisnotasituationwheretheindividualrefusedtoprovideananswerWhenaServiceCoordinatororaGranteedoesnotreceiveinformationfromaParticipantaboutadataelementtheappropriateresponseoptionisldquoInformationnotcollectedrdquo

bull ThisnewresponseoptionisincorporatedintotheInFormtoolthatHUDwillbedeliveringinthefutureAASCOnlinemadethischangeintheirsystemaswell

DU203NP-15-D-03049115500498 Page5of20

bull TheresponseoptionboxshowsusthatresponseoptionsnowincludeldquoInformationnotcollectedrdquoatthebottomoftheresponseoptionsbox

bull Itisimportanttocollectdatatoquantifyo Needsforserviceso Thenumberofindividualsservedando Servicesdelivered

bull Itisameanstocommunicateyourworkbull TheaggregatedinformationprovidesadditionalsupportforrequestsforfundingThis

willfurthersupportthegoodworkyoudo

Page14HypotheticalExamplendashJohnandKathyndashServiceCoordinatorMeeting

bull IfyouparticipatedinourlastvirtualconferenceyouwereintroducedtoServiceCoordinatorsnamedJohnandKathyJohnisnewtohisroleasaServiceCoordinatorKathyhas7yearsrsquoexperienceandishelpingJohnlearnhisnewroleJohnandKathyarebacktodaytohelpillustratehowtocollectthedataelementsrelatedtohousing

bull TheconversationsbetweenJohnandKathyareusedtoillustratedataelementsStandardsforSuccessisnotrecommendingyouchangethewayyouconductyourworkWeunderstandthatyourelyoninformationvolunteeredbytheParticipantsinyourprogramandmaynotbeaskingquestionsdirectlyoftheParticipants

Page15HypotheticalExample-MeetNed

bull FortodayrsquosdiscussionwewillbeusingourfriendNedasahypotheticalexampletohelpexplaindataelements

bull LetrsquoslisteninonKathyandJohnrsquosdiscussionaboutinformationthatNedvolunteeredtoJohnregardinghishistorypriortoenrollinginthehousingprogram

_________________________________________________________________________________

bull KathyHelloJohnHowarethingsgoingbull JohnPrettywellIamsobusyThedaysgobyveryquicklybull KathyThelasttimewetalkedyouweregettingmoreacquaintedwithcollectingdata

abouttheParticipantsHowisthatcomingalongbull JohnIamgettingmoreandmorefamiliarwiththedataelementstheirdefinitionsand

guidelinesforcollectingIstillhaveafewquestionsDoyouhavetimetoanswerthembull KathySurebull JohnIrsquollstartwithaParticipantwhoIamworkingwithanddevelopedwhatIbelieveisa

goodrelationshipwithhimIrsquollcallhimNedNedtoldmeheis28yearsoldandlivesinWashingtonDCHesaidhedidnrsquothaveahomepriortojoiningtheprogramHeusuallysleptinthestreetsorataoneofthelocalhomelesssheltersHevolunteeredthathedidnothaveacriminalrecordjustdidnrsquothavemuchgoodluckaftergettingoutoftheArmy

DU203NP-15-D-03049115500498 Page6of20

bull KathyJohndidNedsayhowlonghehadbeenlivingonthestreetsorwhatfactorscontributedtohissituation

bull JohnNedjustsaidhehadnothadthebestluckHetoldmehewasonthestreetsandinsheltersfor10monthsoutofthelastyear

bull KathyJohndoyouknowifNedisdiagnosedasdisabledbull JohnNoathirdpartytoldmehehasnodisabilityNedsayshejusthasbadluck

_________________________________________________________________________________

bull ThisisagreatwaytostartoffourdiscussionNedvolunteeredsomevaluableinformationtoJohnthatwewillbeabletousetohelpunderstandsomeofthedataelements

Page16HomelessStatusCode

bull ThenexttwodataelementsIwilldiscussprovideadefinitionoftermsthatyouwillseeinafewresponseoptionsrelatedtohousing

bull ThedataelementHomelessStatusCodeprovidesadefinitionofldquohomelessrdquoo TheHomelessStatusCodeidentifiesaParticipantwholacksafixedregular

adequatenighttimeresidenceo AParticipantisconsideredhomelessiftheirprimarynighttimeresidenceis

sect Apublicorprivateshelteroperatedfortemporaryaccommodationsect Aninstitutionprovidingtemporaryresidenceforindividualsintendedto

beinstitutionalizedorsect Otherplacenotordinarilyusedasaregularsleepingaccommodation

o AParticipantunderage18isconsideredhomelessiftheylefthomewithoutthepermissionoftheirfamily(runawayyouth)

o AParticipantisnotconsideredhomelessiftheParticipantissect Sleepinginatemporaryresidencewhileawayfromhomesect Imprisonedorsect DetainedunderanActofCongressorStatelaw

bull LetrsquoscheckontheinformationprovidedbyNedregardinghislivingsituationtodetermineifheishomeless

Page17HomelessStatusCode

bull AsyoucanseethereareafewresponseoptionsfortheHomelessStatusCode

Page18HomelessStatusCode

bull RegardingNedhestatedhehasbeenonthestreetsorinhomelesssheltersfor10monthsofthelastyear

bull Nedisinfacthomeless

DU203NP-15-D-03049115500498 Page7of20

Page19ShelterPlacementServiceCode

bull AnotherdataelementthatprovidesdefinitionalinformationisShelterPlacementServiceCodeItprovidesthedefinitionofanemergencyshelter

bull Letrsquoslookatourgraphicforanexplanationofthisbull Asyoucanseeanemergencyshelterisanyfacilitywhichtheprimarypurposeisto

provideatemporaryshelterforthehomelessanddoesnotrequireoccupantstosignleasesoroccupancyagreements

bull Emergencysheltersincludehousingandsupportservicesforthehomelessbull Ashelterprovidessupportsupervisionandasafeplacetoliveinstructuressuchas

o Agrouphomeo Clustersofapartmentsoro Anetworkofhomesthatintegratehousingandservicesforlow-income

individualsandfamilies

Page20PriorNightResidenceCode

bull LetrsquosdiscussthePriorNightResidenceCodewhichismeanttoidentifythetypeoflocationwhereahomelessParticipantsleptthenightbeforereceivinggrant-fundedservices

bull IfaParticipantsleptinaninstitutionforlessthan30daysimmediatelypriortoreceivinggrant-fundedservicesthenrespondwiththelocationwhereParticipantsleptpriortobeinginstitutionalized

bull AsyouseeonthisslidethelistofresponseoptionsislengthyThereare18ofthemsoIwillnotreadofftheentirelist

bull Iwanttoexpandontwoofourresponseoptionsforfurtherclarificationo Option14orsafehavensareprogramsorshelterswhereapersonresidesfora

longerperiodoftimeForexampleanindividualmaybeinasafehavenforpregnantwomensothepersonmaybetherefor6monthsThisdiffersfromanemergencyshelter(option1)whereanindividualmaystayforafewdays

o Option18ortransitionalhousingforhomelesspersons(includinghomelessyouth)referstohousingwithpaidrentandmandatoryparticipationinservicesForinstanceasaconditionofreceivingpaidrenttheindividualmustreceiveemploymenttrainingcounselingetcThegoalwithtransitionalhousingprogramsistohelpgetthepersonintoindependentliving

bull YoucanalsofindthislistintheDataIntegrityReferenceManualonPage118bull AsareminderdetailedinformationregardingallDataElementsisintheDataIntegrity

ReferenceManualThemanualprovidescomprehensiveinformationforunderstandingandcollectingallDataElements

DU203NP-15-D-03049115500498 Page8of20

Page21HousingStatusCode

bull NextisHousingStatusCodeThisidentifiesaParticipantrsquoscurrenttypeofhousingandifapplicablehowthehousingispaidfor

bull Iwanttotouchonafewofresponseoptionsbull Option1IdentifiesasaPublicHousingResidentYouprobablyknowpublichousingwas

establishedtoprovidedecentandsaferentalhousingforeligiblelow-incomefamiliestheelderlyandpersonswithdisabilitiesHUDadministersFederalaidtolocalhousingagenciesthatmanagethehousingforlow-incomeresidentsatrentstheycanafford

bull Option2TenantBasedRentalVoucherisahousingvoucherthatisissuedtoanindividualorfamilymostoftenbyahousingauthorityforrentinghousingofaParticipantrsquoschoiceThevouchermustbeacceptedbytheowneroftherentalpropertyTherentalpropertycanbeahouseapartmenttrailermulti-familyunitetc

bull Option3AProjectBasedRentalVoucherisasubsidizedrentalunitTheldquoprojectrdquoorpropertydetermineseligibilityandsubsidyunderHUDguidelines

bull AsyoucanseeresponseoptionsvaryfromldquoIdentifiesasapublichousingresidentrdquoallthewaytoldquoOwnsahomerdquotoldquoHomelessrdquo

Page22YearsinSubsidizedHousingNumber

bull AswecontinueournextdataelementisYearsinSubsidizedHousingNumbero ThiselementidentifiesthenumberofyearsaParticipantlivedinpublicor

privatesubsidizedhousingo IfaParticipanthasbeeninsubsidizedhousingfordurationslessthan365days(a

completeyear)totalthenumberofthesedaysandthenroundthenumbero Rememberwhenrecordingthisdatayoumustcounteachepisodeevenifit

wasnotinconsecutiveyearsandroundtothenearestwholeyear

Page23HypotheticalExamplendashNedndashAdditionalDetails

bull WecantakethisopportunitytolisteninonadiscussionbetweenJohnandKathyregardingsomeadditionaldetailsrelatedtothehypotheticalParticipantNed

_________________________________________________________________________________

bull KathyJohnyoutoldmeafewthingsaboutNedDidNedtalkaboutanyadditionaldetailsthatwillhelpyouunderstandhissituation

bull JohnHedoestalkquitealotWhatotherinformationwereyouthinkingofbull KathyFirstoffdidNedgiveyouotherdetailsaboutspecificepisodesofhomelessnessI

usethewordldquoepisoderdquotorefertoaperiodwhenanindividualdidnothaveafixedregularnight-timeresidenceThestreetsorahomelessshelterareexamples

bull JohnYesNedsaidheexperienced4episodesofhomelessnessinthelast36monthsThisincludedlivingplace-to-placeinlocationssuchasthestreetsandhomelesssheltersSo

DU203NP-15-D-03049115500498 Page9of20

theywouldbeconsideredasepisodesInthepreviousyearNedwasonthestreetsfor10monthsbeforebeingadmittedtothehospitalforthelast35days

bull KathyOkaythatishelpfulYousayNedhasbeenhomeless4timesinthepast36monthsPriortothelastyearhowlongwereeachofthoseepisodes

bull JohnLetrsquosseepriortothelastyearwhichwehavealreadydiscussedNedrsquosfirstexperiencewasquiteshortlastingabout5daysAfterthatNedhadtwomoreepisodesOneofthoselasted20daystheotherwas14daysThatledtohismorerecentepisodeof10months

_________________________________________________________________________________

bull AsyoucanseefromKathyandJohnrsquosdiscussionthesearesomekeyfactorsthatwillbeabletousetodetermineNedrsquoshomelessstatusYouwillunderstandthismorewiththenextdataelement

Page24ChronicallyHomelessStatusCode

bull SoafterthediscussionofadditionaldetailsforNedwewilllookattheChronicallyHomelessStatusCode

bull ThechartonthisslidesummarizestherequirementstobeconsideredchronicallyhomelessTheseinclude

1Ishomeless

2Anindividualisanunaccompaniedhomeless

3Hasadisablingcondition

4aIscontinuouslyhomelessforayearormoreOR

4bHadatleastfourepisodesofhomelessnessinthepast3yearseachlastingaminimumof15daysandfinally

5Meetstheconditionsforbeingchronicallyhomelessbeforeresidinginaninstitutionalfacilitysuchasjailsubstanceabuseormentalhealthtreatmentfacilityhospitalorsimilarfacilityforfewerthanninety(90)days

bull JustareminderthisinformationisavailablewithintheChronicallyHomelessFactSheetareferencematerialthatweprovidetoyou

Page25NedndashChronicallyHomelessStatusCode

bull LetrsquosapplythistoNedrsquossituation

DU203NP-15-D-03049115500498 Page10of20

o FirsthomelessmeaningNedlacksafixedregularadequatenighttimeresidencebecausehelivedinareasnotdeemedtobesuitablesleepingplacesforhumanhabitationsuchasthestreetsandahomelessshelterNeddoesmeetthisrequirement

o NextunaccompaniedhomelessNedisahomelessindividualwhoisalonewhilehomeless

o NextadisablingconditionNeddoesnotsufferfromasubstanceabusedisorderseriousmentalillnessdevelopmentaldisabilityPTSDcognitiveimpairmentsresultingfrombraininjuryorchronicphysicalillnessordisability

o Thedurationofhomelessnessmustbecontinuousforayearormoreorfourepisodesofhomelessnessinthepast3yearseachlastingaminimumof15daysFromouradditionaldetailsNedinformedJohnthathehasexperienced4episodesofhomelessnessinthepast3yearsbutoneepisodeonlylasted14days

o FinallydoesNedmeettheconditionsforbeingchronicallyhomelessbeforebeinginstitutionalizedforfewerthan90daysAswecandetermineNeddoesnotmeettherequirementsforbeingchronicallyhomelessbeforebeinghospitalizedforfewerthan90daysHedoesnotmeetalltherequirementsonourchronicallyhomelesschart

bull Theconclusiono IsNedchronicallyhomelesso NoNedisnotchronicallyhomeless

Page26WeeksHomelessCount

bull NextwehaveourWeeksHomelessCountTheappropriatequestionthatwouldpertaintothisdataelementisldquoHowmanyweekshastheParticipantbeenhomelessinthepast12monthsrdquo

bull IfaParticipanthashomelessepisodesfordurationslessthan7days(acompleteweek)totalthenumberofthesedaysandthenroundtothenearestwholeweek

bull Usewholenumbersbull Nowrememberthisisoutofa12-monthperiodItisveryimportanttoreportonlyonthat

timeframe

Page27WeeksHomelessCount

bull NedrsquoshistorygivesagreatexampleofhowtocalculatetheWeeksHomelessCountdataelement

bull AsyoucanseeonthisslidetheformulafortheWeeksHomelessCountwillbethenumberofmonthsmultipliedby433whichistheaveragenumberofweeksinamonthThiscalculationwillgiveyouthenumberofhowmanyweekstheParticipantwashomelesspriortobeinghospitalizedNedtoldushewasonthestreetsandinsheltersfor10monthspriortobeinghospitalized10monthsmultipliedby433weeksequals4333weeks

DU203NP-15-D-03049115500498 Page11of20

bull Nextwemusttakethe35daysthatNedwasadmittedintothehospitalanddeterminehowmanyweeksthisrepresentsTodothiswetakethe35daysanddivideby7daysperweektodeterminethatNedwasinthehospitalfor5weeks

bull Finallyweaddthe5weekstoourpre-existing4333weekstoobtainatotalof4833weekshomelessRounding4833toawholenumbergivesusatotalof48weeks

Page28ReturningCitizenEx-OffenderCode

bull ForthenexthousingdataelementwewilldiscusstheReturningCitizenEx-OffenderCodebull TheReturningCitizenEx-OffenderCodeidentifiesaParticipantrsquosstatuswiththecriminal

justicesystemor(CJS)bull ItidentifiesaParticipantwhohasactivecriminalrecordsorwaschargedwith

committingacrimeinthepriortwelve(12)monthsbull Itincludesindividualschargedwithacrimethroughthestagesofthecriminaljustice

systemtothetimeanindividualisreleasedfromprobationbull ThereisnoneedtoincludeaParticipantwhohasneverbeenchargedwithcommittinga

crimebull Notetheresponseoptionsforthisdataelementincludeatimeelementoftheprevious

12monthsbull KathyandJohnhaveagreatexamplewecanusetodeterminehowbesttorespondto

thisdataelement

______________________________________________________________________________

bull KathyJohnitisimportantforustohaveabriefdiscussionregardingNedrsquosexperienceswiththeCriminalJusticeSystem(CJS)ItwillhelpusanswerthedataelementReturningCitizenEx-OffenderCodeDidhevolunteeranyofthisinformationtoyou

bull JohnYeshedidNedwasveryopenaboutdiscussinganymattersregardingtheCriminalJusticeSystemLikeIsaidbeforeheisaUSArmyveteranwhoprideshimselfondoingtherightthing

bull KathyThatrsquosgreattohearDoesNedhaveanactivecriminalrecordorwashechargedwithcommittingacrimeintheprior12months

bull JohnNoKathyNeddoesnrsquothaveacriminalrecordandhasneverbeencommittedofacrimeHeprideshimselfonfollowingthelawsthathavebeenputinplaceHecontinuedtoemphasizeheenrolledintheArmytoprotectthislandandthelawsweallliveby

______________________________________________________________________________

Page29ReturningCitizenEx-OffenderCode

bull ThepreviousconversationshowsusthatJohnwouldbechoosingOption3theindividualisnotcurrentlysubjecttoanyphaseoftheCJSandhasnotbeenintheprevious12months

DU203NP-15-D-03049115500498 Page12of20

Page30HardtoHouseCode

bull HardtoHouseCodeismeanttoidentifyaParticipantwhoishardtohouseduetothehighriskoflosingtheirhousingandanyfactorcontributingtobeingahighrisktohouse

bull Afewofourresponseoptionsforthisdataelementincludeo Headofhouseholdhaslivedinpublichousingformorethan10yearso Headofhouseholddoesnothaveahigh-schooldiplomaorGEDando Theheadofhouseholdisasingleelderlyadultwhoistheprimarycaregiverfor

oneormorechildren

Page31TransportationAssistanceServiceCode

bull TransportationAssistanceServiceCodeisaprettyinterestinghousingdataelementbull ThisincludesidentifyingaParticipantwhoreceivedtransportationservicesbull Asyoucanseefromourgraphictransportationservicesinclude

o Passesortokensforpublictransportationo Ridesinserviceprovidersrsquovehicleso Carpoolsarrangedbyserviceprovidersando Assistancewithrepairstopersonalvehicles

Page32IndependentLivingServiceCode

bull IndependentLivingServiceCodeisthenextdataelementonourlistItappliestoParticipantswhoaredisabledorelderly

bull Forthisdataelementelderlyisanindividualage62andolderFrailisdescribedasneedingassistancewith3ormoreActivitiesofDailyLiving(ADLs)

bull WediscussedActivitiesofDailyLivinginourlastvirtualconferenceYoucanalsofindthedefinitionofActivitiesofDailyLivingintheDataIntegrityReferenceManualonpage90

bull WhenfrailelderlyisreferencedintheIndependentLivingServiceCodeitpertainstoelderlyresidentsage62orolderwith3ormoreADLs

bull ThisdataelementinvolvesidentifyingdisabledorfrailelderlyParticipantswhoo 1Receivedassistanceobtaininghousingoro 2Receivedservicesthatenablethemtoremainintheirhome

bull ServicesthatenableadisabledorfrailelderlyParticipanttoremaininthehomeincludeo Cleaningthehomeorlaundryo Cookingo Payingbillso Organizingpersonalrecordsando Utilitycompanyissues

bull ServicesthatenableadisabledorfrailelderlyParticipanttoremaininthehomealsoincludereferralstoservicesorsupportstoassisttheParticipantswith

o Keepingo Managingand

DU203NP-15-D-03049115500498 Page13of20

o Maintainingallaspectsoftheirhomeotherthanhomemakingbull WeunderstandthatmostofyouServiceCoordinatorsarenotinvolvedinhomemaking

Justforsomeclarificationhomemakingincludeso Beautifyingthehomeo Homedecoratingo Organizingthehomeo Gardeningo Holidaydecorationso Craftso Messageforumsando Recipedatabases

Page33IndependentLivingServiceCode

bull ThehypotheticalexamplebetweenJohnandKathyregardingNedprovidesinformationforcollectingthisdataelement

Page34IndependentLivingServiceCode

bull JohntoldusNedis28yearsoldandisnotdisabledSinceNedisnotdisabledorelderlytheappropriateresponseoptionisldquoNArdquonotapplicable

bull RememberwhenaServiceCoordinatororaGranteedoesnotreceiveinformationfromaParticipantaboutadataelementtheappropriateresponseoptionisldquoldquoInformationnotcollectedrdquoThisisanalternativeoptionforwheninformationregardingadataelementwasnotreceived

Page35IntermediateHousingStatusCode

bull ThemainquestionforIntermediateHousingStatusCodeisldquoDidaParticipantretainParticipantrsquoshousingandwhatmethoddidtheParticipantutilizerdquo

bull ThisinvolvesidentifyingaParticipantrsquosmethodforretaininghousingbull ThemethodsfocusonapproachestomeetrentormortgageresponsibilitiesThis

includeso Avoidedevictionfromrentalpropertyo ObtainedaHomeEquityConversionMortgage(HECM)

sect YoumaybewonderingwhatthisisAHomeEquityConversionMortgageissomethingthatwascreatedbyTheFederalHousingAdministration(FHA)Knownbysomeasareversemortgageitallowsmortgageinsuranceborrowerswhomeettheagerequirementof62totransfertheequityoftheirhomeintomonthlypaymentstothemortgageinsuranceborrower

o Anothermethodthatmaybeusedforthisdataelementispreventingorresolvingamortgagedefault

DU203NP-15-D-03049115500498 Page14of20

Page36IntermediateHousingStatusCode

bull LetrsquosseewhatinformationKathyandJohncansharewithusregardingthisdataelement

bull WemoveintoafuturetimewhenthenextsetsofdiscussionsfocusonservicesNedreceivedasaprogramParticipant

______________________________________________________________________________

bull JohnHeyKathyIwantedtogiveyousomeupdatesthatNedreportedtomebull KathyThatsoundsgreatJohnIrsquomgladthatNedcontinuestovolunteerupdatestoyoubull JohnIhadafewquestionsrelatedtotheinformationhegavemeThingshavebeen

complicatedwithNedsincewelastmetbull KathyHowsobull JohnWellthingsstartedlookingupforhimforawhileHehadfinallygottenoffthe

streetsobtainedapart-timejobandwaslivinginasmallrentalpropertyinDCShortlyafterhewashavingtroublepayingtherentinfullandthelandlordwasthreateningtoevicthimNeddoesnrsquotreceivealargeamountofpaywithhispart-timejobsoitwasdifficultforhimtomanagethefullmonthrsquosrentupfront

bull KathySowhathappenedbull JohnLuckilyhecouldsitdownwithhissupervisoratworkandreceivemorehours

Nedwasextremelyexcitedtotellmetheyallowhimtoworkovertimesomeweeksbull KathyThatrsquosgreatsohewasnrsquotevictedfromtherentalpropertybull JohnNohewasnotevictedHewasabletohaveameetingwithhislandlordandnow

hersquosaheadofhisrentbyafullmonthbull KathyJohnthatrsquosgreatnewsforNedRegardingtheIntermediateHousingdata

elementthecorrectresponsehereisoption1avoidedeviction

______________________________________________________________________________

Page37IntermediateHousingStatusCode

bull ThatwasagreatexamplegivenbyKathyandJohnbull NedsecuredmorehoursathisjobresultinginincreasedpayThishelpedeasetheburden

ofhisrentexpenseandinturnheavoidedbeingevicted

Page38TemporaryHousingPlacementServiceCode

bull ThenextHousingDataElementisTemporaryHousingPlacementServiceCodebull ThisstartswithidentifyingaParticipantwhoreceivedtemporaryorshort-termtransfer

too Anotherpropertyo Adifferentunitwithinthepropertyoro Analternativecarefacility

DU203NP-15-D-03049115500498 Page15of20

bull Alternativecarefacilitiesarebestdescribedasassistedlivingfacilitiesbull ThisdataelementincludesinformationandassistanceprovidedtotheParticipantandor

familymembersregardingtemporaryhousingoptionsItalsoincludesassistancewithanindividualstransitionbacktotheirapartmentfromshort-termcarefacilityorhospital

Page39PermanentHousingPlacementServiceCode

bull SimilarbutnotthesamethenextHousingDataElementisPermanentHousingPlacementServiceCode

bull ThisstartswithidentifyingaParticipantwhoreceivedpermanentorlong-termhousingassistance

bull Servicesincludeprovidinginformationregardinglong-termhousingorassistanceforapermanentorlong-termtransferto

o Anotherpropertyo Adifferentunitwithinthepropertyoro Analternativecarefacility

Page40PermanentHousingPlacementServiceCode

bull OnceagainletrsquoscheckinwithJohnandKathyforsomemoredetailedinformationregardingthisdataelement

bull TheconversationweareabouttohearoccurredafewmonthsafterKathyandJohnrsquosdiscussionofIntermediateHousingStatusCode

______________________________________________________________________________

bull KathyJohnitrsquosgoodtobebackwithyouHowarethingsgoingbull JohnHeyKathythingsaregreatIfeellikeIrsquomgettingthehangofmydutiesasa

ServiceCoordinatorIwasabletomeetwithNedagainandhadagreatupdateforyouThankstothehelpoftheprogramhecouldmoveoutofthestudioapartmentHereceivedaraiseinsalaryathisjobwhichallowedhimtomoveintosomethingabitmorespaciousTheoldplacewasonlyastudioapartmentwithlittleroomtomaneuveraroundNeddidendupstayingatthesameapartmentcomplexbuthemovedintoa1bedroom1bathHehappilyvolunteeredthisinformationtomeatourlastmeeting

bull KathyThatrsquosgreattohearJohnIrsquomgladtheprogramassistedhiminupgradinghishousingsituation

bull JohnSoregardingthePermanentHousingPlacementServiceCodesincetheprogramhelpedNedmovewithinhiscomplexthecorrectresponsewouldhavetobereceivedservicesdirectlythroughthegrantcorrect

bull KathyThatrsquosrightJohnNedreceivedservicesdirectlyfromtheprogramwhichisoption1

______________________________________________________________________________

DU203NP-15-D-03049115500498 Page16of20

Page41PermanentHousingPlacementServiceCode

bull KathyandJohncontinuetouseNedrsquoshypotheticalsituationtoprovidegreatexamplesofthesedataelementsWecanseethecorrectresponseoptionhereisoption1receivedservicesdirectlythroughthegrant

Page42PermanentHousingPlacementDate

bull PermanentHousingPlacementDateisastraightforwarddataelementbull ThisincludesidentifyingthedateaParticipantwasplacedinadifferentunitwithinthe

propertyalong-termtransfertoanotherpropertyortoanalternativecarefacility

Page43Pre-HousingCounselingandPost-HousingCounseling

bull ContinuingwehavePre-HousingCounselingandPost-HousingCounselingServiceCodesbull Pre-HousingCounselingentailsidentifyingaParticipantwhoreceivedcounseling

servicespriortopurchasingorrentinghousingbull Thesecounselingservicesaddresstopicssuchas

o Identifyingmortgageassistanceoptionso Creatingabudgetthatsupportspayingforhousingando Explainingrequireddocuments

bull Excludedcounselingservicesareo Bank-sponsoredmortgageseminarsopentothepublico AbankguidingtheParticipantthroughthepurchasingprocessando Sweat-equityprogramsinwhichParticipantsusetheirownandvolunteerlabor

toconstructtheirhomesbull Asyoucanseethereareseveralcounselingservicesthatareavailabletobereceived

throughthegrantorfromgrant-facilitatedreferralbull Post-HousingcounselingincludesidentifyingaParticipantwhoreceivedcounselingor

servicesafterpurchasingorrentinghousingbull Post-housingcounselingservicesaddresstopicssuchas

o Meetingrentrequirementso Avoidingdefaultandforeclosureo Managingcreditissuesando Changingamortgage

Page44ResidenceCensusTract

bull ThenextdataelementisResidenceCensusTractbull CensusTractsaresmallrelativelypermanentstatisticalsubdivisionsofacountyor

equivalententityTheprimarypurposeofcensustractsistoprovideastablesetofgeographicunitsforthepresentationofstatisticaldata

bull Thedataelementidentifiesthe11-digitcensustractnumberforaParticipantsresidence

DU203NP-15-D-03049115500498 Page17of20

bull Youwillfindtheinformationforthisdataelementthroughanon-linetoollocatedontheCensusBureauswebsiteThewebaddressforthetoolisonthisslideandatthetopofthenextslide

Page45ResidenceCensusTract(1)

bull ForthenextfewminutesIwanttospeakwithyouaboutResidenceCensusTractIwanttowalkyouthroughthestepsofthisdataelementAllthestepstocollectthisdataoriginatefromtheCensusBureaursquoswebsiteThereferencesyouareabouttoseearesummarizedfromourResidenceCensusTractFactSheet

bull JustareminderifyouareattendingthisvirtualconferencewithliveQampAyoucandownloadtheFactSheetfromAdobeConnectItisinthelowerleftcornerofyourscreen

bull ThisdataelementidentifiesParticipantrsquos11-digitresidencecensustractnumberbyusingtheCensusBureaursquosonlinetooltoconvertphysicaladdressestocensustractnumbers

bull HomelessParticipantsmaydesignateafixedlocationastheirresidencesuchasahomelessshelterorotherlocationwherethehomelessParticipantmayspendtimeorreturntoforsleep

bull TheCensusBureaudevelopedanonlinetoolforconvertingphysicaladdressestocensustractnumbersItislocatedatthewebaddresslistedatthetopoftheslide

bull Letrsquosgetstartedwiththestepstocollectthisdataelementbull Step1istoaccesstheCensusBureaursquostooltoconvertaddressestocensustractnumbersat

thewebaddressprovidedbull TheslidepresentsthescreenyouwillseewhenyouaccesstheCensusBureaursquostool

Page46ResidenceCensusTract(2)

bull Instep2youwillselectldquogeographiesrdquoontheleftsideofthescreenbull Onthisslideldquogeographiesrdquoselectionisshowninagreenboxbull Adropdownmenuwillappearwhichyouwillseeonthenextslide

Page47ResidenceCensusTract(3)

bull WithinthedropdownboxldquoSelectGeographiesrdquoclickonAddresstabandentertheParticipantrsquosaddress

Page48ResidenceCensusTract(4)

bull AtableofldquoGeographyResultsrsquofortheenteredaddresswillappearbull NextlocatethesecondcolumntitledldquoGeographyTyperdquoandtherowwithldquoCensus

Tractrdquobull Clicktheiconwiththeletterldquoirdquointhefar-rightcolumntitledldquoAboutrdquo

DU203NP-15-D-03049115500498 Page18of20

bull AsyoucanseeontheslidetheappropriaterowisshowninagreenboxAgreenarrowpointstotheletterldquoirdquo

bull Clickontheletterldquoirdquointhisrow

Page49ResidenceCensusTract(5)

bull ThisisthefinalstepinourillustrativeexampleAsIrsquomsureyoucanseethereisalotofinformationonthispageYourdutiesaresimplesodonrsquotletthisoverwhelmyou

bull InthepopupwindowlocatethecolumnwiththemostrecentyearandtherowtitledldquoCoderdquo

bull SeethenumberwherethecolumnforthemostrecentyearandtherowtitledldquoCoderdquointersectThenumbercontainsldquoUSrdquowithinit

bull TheResidenceCensusTractnumberistheeleven(11)digitnumberthatappearsafterUSTheResidenceCensusTractnumberis12031015924

bull Onthisslidethenumberisindicatedbyagreenbox

Page50ResidenceCensusTract

bull ResponseoptionsforResidenceCensusTractincludeentering1 TheCensusTractNumber2 NAOR3 Informationnotcollected

Page51ResidenceCensusTract

bull Asshowninourillustrativeexamplethecorrectresponseoptionwouldbetoenterthenumber1231015924

bull ItisimportanttorememberthatthenumbersfollowingldquoUSrdquowillbeconsideredyourResidenceCensusTractNumber

Page52OpportunityAreaCensusTract

bull LetrsquostalkalittleabouttheOpportunityAreaCensusTractbull ThereasonforthisdataelementistoidentifyaParticipantwholivesinanOpportunity

AreainthecommunityrsquosRegionalFairHousingEquityAssessment(FHEA)bull SelectedcommunitieshavecompletedaRegionalFairHousingEquityAssessmentofa

regionlookingacrossmultiplecomponentstogainafullpictureofregionalequityandaccesstoopportunity

bull AnOpportunityAreameetsallthefollowingcriteriao Segregatedareasandareasofincreasingdiversityandorracialethnic

integrationo Raciallyethnicallyconcentratedareasofpovertyo Accesstoexistingareasofhighopportunity

DU203NP-15-D-03049115500498 Page19of20

o Majorpublicinvestmentsando Fairhousingissuesservicesandactivities

bull AccordingtoHUDifyoudonrsquotknowifthecommunityinwhichtheParticipantresidescompletedaRegionalFairHousingEquityAssessmentorifthepropertyisinanOpportunityAreaCensusTractpleaseleavethisfieldasNA

Page53FairHousingandCivilRightsAssistanceServiceCode

bull AswebringthisvirtualconferencetoaclosethereisonefinalHousingDataElementtodiscuss

bull TheFairHousingandCivilRightsAssistanceServiceCodeidentifiesaParticipantwhoreceivedservicesconsistentwiththeFairHousingandServiceAct

bull Servicesaredesignedtopromoteo Integratedlivingpatternsando Communitiesthatarediversealongmultipledimensions

bull Servicesaredesignedtoavoido PatternswhereaParticipantisforcedtoliveinhighpovertyareaso Areassufferingfromalackofaccessibleservicesoro Areaswhichlackintegrationintermsofincomeracecolorreligionfamilial

statusnationaloriginordisabilitystatusbull Effortstopromoteintegratedlivingpatternsandcommunitiesthatarediversearea

goodwaytoendtodayrsquosdiscussionofdataelements

Page54Summary

bull ThisconcludesourDataElementsforHousingLetrsquosreviewsomekeycomponentsbeforewegettoourQampAsession

Page55Summary

bull HUDprovidedthefollowingupdateso InformationforBudget-BasedServiceCoordinatorsappliesto202o AnewresponseoptionofldquoInformationnotcollectedrdquoisaddedtoresponseoptions

thatincludeldquoNArdquoThisisappropriatetousewhentheservicecoordinatordoesnotreceiveinformationaboutadataelementfromaParticipant

bull NeedsAssessmentdocumentsrevealthepastandcurrentdetailsofaParticipantrsquosstrengthsandneedstomatchtheParticipanttoappropriatehousingandsupportiveservices

bull Apersonisconsideredhomelessifthepersonlacksafixedregularadequatenighttimeresidence

bull Permanenthousingincludeso Anotherpropertyo Differentunitwithinthesamepropertyando Alternativecarefacilities

DU203NP-15-D-03049115500498 Page20of20

bull Fairhousingandcivilrightsassistancepromoteso Communitieswithdiversityalongmultipledimensionso Integratedlivingpatterns

bull CollectingandreportingdataallowsidentificationofthenumberofindividualsyouservetheneedforservicesandservicesdeliveredItcommunicatesthehardworkyoudoProvidingthisdataallowsforadditionalinformationtosupporttheimportanceofandneedforfundingThiswillfurthersupportthegoodworkyoudo

Page56QuestionsandAnswers

bull WewelcomeyourquestionsandfeedbackContactHUDbye-mailataskgmohudgovtoo ProvidefeedbackregardingtheStandardsforSuccessframeworkmethodologyand

toolsando SubmitquestionsItishelpfultoidentifyyourGrantProgramwiththequestionas

clarifyinginformationbull MakesuretoIncludeStandardsforSuccessinthee-mailrsquossubjectline

ForthoseofyouparticipatinginagroupvirtualconferenceonAdobeConnectwewillrespondtoquestionssubmittedthroughtheQampAdialogueboxonAdobeConnect

IwillaskmyStrategyGencolleaguesBridgetBoothandSoulisLindsey-PangalostohelpwiththeanswerstoyourquestionsPleasesubmitallquestionsthroughtheQampAboxonthelowerrightcornerofyourscreen

• StrategyGen-SfS-VC5-Housing-5-23-2017
• • HUD Standards for Success PilotData CollectionParticipant Housing Data Elements
  • Todayrsquos Presenter
  • Objectives of Session
  • At the end of this session you will
  • Slide Number 5
  • Participant Centered Data Elements
  • Previous Virtual Conference- Participant Health Data Elements
  • Slide Number 8
  • Participant Housing Data Elements ndash List
  • Participant Housing Data Elements ndash List (continued)
  • Needs Assessment Service Code
  • Needs Assessment Service Code
  • Needs Assessment Service Code
  • Meeting of Service Coordinators ndash John and Kathy
  • Hypothetical Example - Meet Ned ndash Program Participant
  • Homeless Status Code
  • Homeless Status Code
  • Homeless Status Code
  • Shelter Placement Service Code
  • Prior Night Residence Code
  • Housing Status Code
  • Years in Subsidized Housing Number
  • Hypothetical Example ndash Ned ndash Additional Details
  • Chronically Homeless Status Code
  • Ned ndash Chronically Homeless Status
  • Weeks Homeless Count
  • Weeks Homeless Count
  • Returning CitizenEx-Offender Code
  • Returning CitizenEx-Offender Code
  • Hard to House Code
  • Transportation Assistance Service Code
  • Independent Living Service Code
  • Independent Living Service Code
  • Independent Living Service Code
  • Intermediate Housing Status Code
  • Intermediate Housing Status Code
  • Intermediate Housing Status Code
  • Temporary Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Date
  • Pre-Housing Counseling and Post-Housing Counseling
  • Residence Census Tract
  • Residence Census Tract (1)
  • Residence Census Tract (2)
  • Residence Census Tract (3)
  • Residence Census Tract (4)
  • Residence Census Tract (5)
  • Residence Census Tract
  • Residence Census Tract
  • Opportunity Area Census Tract
  • Fair Housing and Civil Rights Assistance Service Code
  • Slide Number 54
  • Summary
  • Questions and Answers
  • • SfS-VC5-Housing Speakers Notes 5-23-2017

DU203NP-15-D-03049115500498 Page2of20

Page3ObjectivesofSession

bull Therearetwoobjectivesforthissessiono OurfirstobjectiveistounderstandtheParticipantHousingDataElements

UnderstandingthesetopicswillfacilitateyourcollectingthedataforsubsequentsubmissiontoHUDLikethelastvirtualconferencepracticaldataintegrityandcollectiontipsareincludedaspartofthediscussion

o Asalwayswearegladtoansweryourquestions

Page4Attheendofthissessionyouwill

bull Attheendofthissessionyouwillo HaveHUDrsquosupdatedinformationregardingStandardsforSuccesso UnderstandParticipantHousingdataelementsincluding

sect Adeeperunderstandingofterminologyrelatedtohousingstatusandhousingoptionsand

sect Increasedknowledgeregardingcollectingdataonservicestoobtainhousingandself-sufficiency

Page5Background

bull Beforewebeginletrsquosquicklyrevisitmajorpointsfromtheprecedingvirtualconferencebull TherehavebeenfivevirtualconferencesdiscussingHUDrsquosStandardsforSuccessPilot

ProgramincludingThaddeusWincekrsquosKickoffconferenceo WeunderstandthattheexperiencelevelofGranteesandServiceCoordinators

variesasitrelatestocollectingandreportingdataThevirtualconferencesattempttoincludeinformationforthenovicetotheexperienced

bull Iwanttotakeafewmomentstoreviewsomeofthemajorpointsfromthepreviousvirtualconference

bull ReminderifyouwouldlikeamoredetailedreviewofanypreviousvirtualconferenceIencourageyoutoviewtherecordingofanyofthetrainingsessionspresentedtodate

Page6ParticipantCenteredDataElements

bull ToreviewtheStandardsforSuccessIndicatorsandrelatedDataElementsareorganizedinthefocusareaspicturedinthisgraphic

bull ThedataelementspertainingtoParticipantsrsquoHealthsituationsrepresentedinthecircleonthelowerleftwerecoveredinthelastvirtualconference

bull TodaywearefocusingontheHousingDataElementspicturedinthecircleonthebottomrightofthegraphic

Page7PreviousVirtualConferencendashParticipantHealthDataElements

bull HerearethekeypointsfromourpreviousdiscussionofParticipantHealthdataelementsbull NoPersonalIdentifiableInformationisreportedtoHUD

DU203NP-15-D-03049115500498 Page3of20

bull TheHealthCoverageCodeincludesidentifying(1)iftheParticipanthasinsuranceand(2)theorganizationthatprovidestheinsurance

bull DataelementsidentifyiftheParticipantbull Hasaprimarycareproviderbull Hadaroutinemedicalexambyahealthcareproviderandbull Receivedmedicalservicesandmentalhealthservices

bull SelectSubstanceAbuseServicesarealsoMentalHealthServicesExamplesincludementalhealthworkerstreatingsubstanceabuseandaParticipantreceivingservicesfromanalcoholordrugtreatmentfacility

bull TheActivitiesofDailyLiving(ADL)CodeandtheInstrumentalActivitiesofDailyLiving(IADL)CoderecordthenumberofactivitiestheParticipantcannotperformatthetimeofassessment

bull AlsoupdatedinformationthatwereceivedfromHUDbull FortheDisabilityStatusCodeServiceCoordinatorsreceivethatinformationfrom

thethirdpartywhodeterminedtheindividualisdisabledItisnotsomethingtoasktheParticipant

bull Bythewaytherearereferencematerialsthatareavailabletohelpyoubull DetailedinformationregardingallDataElementscanbefoundintheDataIntegrity

ReferenceManualThemanualprovidescomprehensiveinformationforunderstandingandcollectingallDataElements

bull Wealsoprovidereferencematerialssuchaso FactSheetso QuickReferenceso Shortcutso FrequentlyAskedQuestionsando Linkstopreviousrecordings

bull ThesereferenceswillalsobefoundontheHUDportalo HUDinformsusthattheportalisforthcomingandyouwillallbereceivinge-mails

whenitisavailableforuseTheHUDportalwillhaveallreferencematerialsforyourconvenience

bull InadditionHUDhase-mailedreferencematerialsandtheyareavailablefordownloadfromeachvirtualconferencewithliveQampA

Page8DataElementsndashParticipantHousingDataElements

bull NowontotodayrsquostopicThefocusareaParticipantHousingDataElementswillbeexploredinthissession

Page9HousingDataElementsndashList

bull Thereare21ParticipantHousingDataElementsbull ThesedataelementspertaintoindividualParticipants

DU203NP-15-D-03049115500498 Page4of20

Page10HousingDataElementsndashList(continued)

bull Wewilldescribeeachdataelementindetailandwillansweranyquestionsyouhavebull PleasefeelfreetoenteranyquestionsyoumayhaveintheQampAboxontheAdobe

ConnectscreenduringthepresentationWewilldiscussthequestionsandanswersattheconclusionofthispresentation

Page11NeedsAssessmentServiceCode

bull OurfirstdataelementfordiscussionaddressesoneofyourinitialactionswithaParticipanttheNeedsAssessmentServiceCode

bull ThisidentifiesaParticipantwhoreceivedadocumentedassessmentorIndividualServicesandTrainingPlan(ISTP)todetermineappropriatehousingandsupportiveservices

bull TheassessmentmustincludeadocumentidentifyingaParticipantrsquoshousingandsupportiveserviceneeds

bull TheassessmentrevealsthepastandcurrentdetailsoftheParticipantrsquosstrengthsandneedstomatchtheParticipanttoappropriatehousingandsupportiveservices

bull TheassessmentcanoccureitheratinitialscreeningorattimeofentrytoahousingprogramanddocumentedintheParticipantrsquoscaserecord

Page12NeedsAssessmentServiceCode

bull TheNeedsAssessmentServiceCodeprovidesagoodexampleforcommunicatingupdatedinformationfromHUDrsquosOfficeofStrategicManagement

bull HUDhasnewinformationregardingStandardsforSuccessanddataelementsbull TheinformationrelatedtoBudget-basedServiceCoordinatorsalsorelatesto202bull ThischangeisreflectedintheAppliestoGrantsbox202isnowincludedwithBudget-

based(B-b)ServiceCoordinatorsYouwillnolongerseereferencesto202bull AsareminderB-bServiceCoordinatorscollectandreportthesameDataElementsas

Multi-FamilyServiceCoordinators(MFSC)

Page13NeedsAssessmentServiceCode

bull AnotherchangeHUDisaddingtheresponseoptionofldquoInformationnotcollectedrdquotoanysetofresponseoptionsthatincludetheldquoNArdquoorldquoNotApplicablerdquooption

bull InsomeprogramsaServiceCoordinatormaynotreceiveinformationfromaParticipantaboutadataelementItisnotasituationwheretheindividualrefusedtoprovideananswerWhenaServiceCoordinatororaGranteedoesnotreceiveinformationfromaParticipantaboutadataelementtheappropriateresponseoptionisldquoInformationnotcollectedrdquo

bull ThisnewresponseoptionisincorporatedintotheInFormtoolthatHUDwillbedeliveringinthefutureAASCOnlinemadethischangeintheirsystemaswell

DU203NP-15-D-03049115500498 Page5of20

bull TheresponseoptionboxshowsusthatresponseoptionsnowincludeldquoInformationnotcollectedrdquoatthebottomoftheresponseoptionsbox

bull Itisimportanttocollectdatatoquantifyo Needsforserviceso Thenumberofindividualsservedando Servicesdelivered

bull Itisameanstocommunicateyourworkbull TheaggregatedinformationprovidesadditionalsupportforrequestsforfundingThis

willfurthersupportthegoodworkyoudo

Page14HypotheticalExamplendashJohnandKathyndashServiceCoordinatorMeeting

bull IfyouparticipatedinourlastvirtualconferenceyouwereintroducedtoServiceCoordinatorsnamedJohnandKathyJohnisnewtohisroleasaServiceCoordinatorKathyhas7yearsrsquoexperienceandishelpingJohnlearnhisnewroleJohnandKathyarebacktodaytohelpillustratehowtocollectthedataelementsrelatedtohousing

bull TheconversationsbetweenJohnandKathyareusedtoillustratedataelementsStandardsforSuccessisnotrecommendingyouchangethewayyouconductyourworkWeunderstandthatyourelyoninformationvolunteeredbytheParticipantsinyourprogramandmaynotbeaskingquestionsdirectlyoftheParticipants

Page15HypotheticalExample-MeetNed

bull FortodayrsquosdiscussionwewillbeusingourfriendNedasahypotheticalexampletohelpexplaindataelements

bull LetrsquoslisteninonKathyandJohnrsquosdiscussionaboutinformationthatNedvolunteeredtoJohnregardinghishistorypriortoenrollinginthehousingprogram

_________________________________________________________________________________

bull KathyHelloJohnHowarethingsgoingbull JohnPrettywellIamsobusyThedaysgobyveryquicklybull KathyThelasttimewetalkedyouweregettingmoreacquaintedwithcollectingdata

abouttheParticipantsHowisthatcomingalongbull JohnIamgettingmoreandmorefamiliarwiththedataelementstheirdefinitionsand

guidelinesforcollectingIstillhaveafewquestionsDoyouhavetimetoanswerthembull KathySurebull JohnIrsquollstartwithaParticipantwhoIamworkingwithanddevelopedwhatIbelieveisa

goodrelationshipwithhimIrsquollcallhimNedNedtoldmeheis28yearsoldandlivesinWashingtonDCHesaidhedidnrsquothaveahomepriortojoiningtheprogramHeusuallysleptinthestreetsorataoneofthelocalhomelesssheltersHevolunteeredthathedidnothaveacriminalrecordjustdidnrsquothavemuchgoodluckaftergettingoutoftheArmy

DU203NP-15-D-03049115500498 Page6of20

bull KathyJohndidNedsayhowlonghehadbeenlivingonthestreetsorwhatfactorscontributedtohissituation

bull JohnNedjustsaidhehadnothadthebestluckHetoldmehewasonthestreetsandinsheltersfor10monthsoutofthelastyear

bull KathyJohndoyouknowifNedisdiagnosedasdisabledbull JohnNoathirdpartytoldmehehasnodisabilityNedsayshejusthasbadluck

_________________________________________________________________________________

bull ThisisagreatwaytostartoffourdiscussionNedvolunteeredsomevaluableinformationtoJohnthatwewillbeabletousetohelpunderstandsomeofthedataelements

Page16HomelessStatusCode

bull ThenexttwodataelementsIwilldiscussprovideadefinitionoftermsthatyouwillseeinafewresponseoptionsrelatedtohousing

bull ThedataelementHomelessStatusCodeprovidesadefinitionofldquohomelessrdquoo TheHomelessStatusCodeidentifiesaParticipantwholacksafixedregular

adequatenighttimeresidenceo AParticipantisconsideredhomelessiftheirprimarynighttimeresidenceis

sect Apublicorprivateshelteroperatedfortemporaryaccommodationsect Aninstitutionprovidingtemporaryresidenceforindividualsintendedto

beinstitutionalizedorsect Otherplacenotordinarilyusedasaregularsleepingaccommodation

o AParticipantunderage18isconsideredhomelessiftheylefthomewithoutthepermissionoftheirfamily(runawayyouth)

o AParticipantisnotconsideredhomelessiftheParticipantissect Sleepinginatemporaryresidencewhileawayfromhomesect Imprisonedorsect DetainedunderanActofCongressorStatelaw

bull LetrsquoscheckontheinformationprovidedbyNedregardinghislivingsituationtodetermineifheishomeless

Page17HomelessStatusCode

bull AsyoucanseethereareafewresponseoptionsfortheHomelessStatusCode

Page18HomelessStatusCode

bull RegardingNedhestatedhehasbeenonthestreetsorinhomelesssheltersfor10monthsofthelastyear

bull Nedisinfacthomeless

DU203NP-15-D-03049115500498 Page7of20

Page19ShelterPlacementServiceCode

bull AnotherdataelementthatprovidesdefinitionalinformationisShelterPlacementServiceCodeItprovidesthedefinitionofanemergencyshelter

bull Letrsquoslookatourgraphicforanexplanationofthisbull Asyoucanseeanemergencyshelterisanyfacilitywhichtheprimarypurposeisto

provideatemporaryshelterforthehomelessanddoesnotrequireoccupantstosignleasesoroccupancyagreements

bull Emergencysheltersincludehousingandsupportservicesforthehomelessbull Ashelterprovidessupportsupervisionandasafeplacetoliveinstructuressuchas

o Agrouphomeo Clustersofapartmentsoro Anetworkofhomesthatintegratehousingandservicesforlow-income

individualsandfamilies

Page20PriorNightResidenceCode

bull LetrsquosdiscussthePriorNightResidenceCodewhichismeanttoidentifythetypeoflocationwhereahomelessParticipantsleptthenightbeforereceivinggrant-fundedservices

bull IfaParticipantsleptinaninstitutionforlessthan30daysimmediatelypriortoreceivinggrant-fundedservicesthenrespondwiththelocationwhereParticipantsleptpriortobeinginstitutionalized

bull AsyouseeonthisslidethelistofresponseoptionsislengthyThereare18ofthemsoIwillnotreadofftheentirelist

bull Iwanttoexpandontwoofourresponseoptionsforfurtherclarificationo Option14orsafehavensareprogramsorshelterswhereapersonresidesfora

longerperiodoftimeForexampleanindividualmaybeinasafehavenforpregnantwomensothepersonmaybetherefor6monthsThisdiffersfromanemergencyshelter(option1)whereanindividualmaystayforafewdays

o Option18ortransitionalhousingforhomelesspersons(includinghomelessyouth)referstohousingwithpaidrentandmandatoryparticipationinservicesForinstanceasaconditionofreceivingpaidrenttheindividualmustreceiveemploymenttrainingcounselingetcThegoalwithtransitionalhousingprogramsistohelpgetthepersonintoindependentliving

bull YoucanalsofindthislistintheDataIntegrityReferenceManualonPage118bull AsareminderdetailedinformationregardingallDataElementsisintheDataIntegrity

ReferenceManualThemanualprovidescomprehensiveinformationforunderstandingandcollectingallDataElements

DU203NP-15-D-03049115500498 Page8of20

Page21HousingStatusCode

bull NextisHousingStatusCodeThisidentifiesaParticipantrsquoscurrenttypeofhousingandifapplicablehowthehousingispaidfor

bull Iwanttotouchonafewofresponseoptionsbull Option1IdentifiesasaPublicHousingResidentYouprobablyknowpublichousingwas

establishedtoprovidedecentandsaferentalhousingforeligiblelow-incomefamiliestheelderlyandpersonswithdisabilitiesHUDadministersFederalaidtolocalhousingagenciesthatmanagethehousingforlow-incomeresidentsatrentstheycanafford

bull Option2TenantBasedRentalVoucherisahousingvoucherthatisissuedtoanindividualorfamilymostoftenbyahousingauthorityforrentinghousingofaParticipantrsquoschoiceThevouchermustbeacceptedbytheowneroftherentalpropertyTherentalpropertycanbeahouseapartmenttrailermulti-familyunitetc

bull Option3AProjectBasedRentalVoucherisasubsidizedrentalunitTheldquoprojectrdquoorpropertydetermineseligibilityandsubsidyunderHUDguidelines

bull AsyoucanseeresponseoptionsvaryfromldquoIdentifiesasapublichousingresidentrdquoallthewaytoldquoOwnsahomerdquotoldquoHomelessrdquo

Page22YearsinSubsidizedHousingNumber

bull AswecontinueournextdataelementisYearsinSubsidizedHousingNumbero ThiselementidentifiesthenumberofyearsaParticipantlivedinpublicor

privatesubsidizedhousingo IfaParticipanthasbeeninsubsidizedhousingfordurationslessthan365days(a

completeyear)totalthenumberofthesedaysandthenroundthenumbero Rememberwhenrecordingthisdatayoumustcounteachepisodeevenifit

wasnotinconsecutiveyearsandroundtothenearestwholeyear

Page23HypotheticalExamplendashNedndashAdditionalDetails

bull WecantakethisopportunitytolisteninonadiscussionbetweenJohnandKathyregardingsomeadditionaldetailsrelatedtothehypotheticalParticipantNed

_________________________________________________________________________________

bull KathyJohnyoutoldmeafewthingsaboutNedDidNedtalkaboutanyadditionaldetailsthatwillhelpyouunderstandhissituation

bull JohnHedoestalkquitealotWhatotherinformationwereyouthinkingofbull KathyFirstoffdidNedgiveyouotherdetailsaboutspecificepisodesofhomelessnessI

usethewordldquoepisoderdquotorefertoaperiodwhenanindividualdidnothaveafixedregularnight-timeresidenceThestreetsorahomelessshelterareexamples

bull JohnYesNedsaidheexperienced4episodesofhomelessnessinthelast36monthsThisincludedlivingplace-to-placeinlocationssuchasthestreetsandhomelesssheltersSo

DU203NP-15-D-03049115500498 Page9of20

theywouldbeconsideredasepisodesInthepreviousyearNedwasonthestreetsfor10monthsbeforebeingadmittedtothehospitalforthelast35days

bull KathyOkaythatishelpfulYousayNedhasbeenhomeless4timesinthepast36monthsPriortothelastyearhowlongwereeachofthoseepisodes

bull JohnLetrsquosseepriortothelastyearwhichwehavealreadydiscussedNedrsquosfirstexperiencewasquiteshortlastingabout5daysAfterthatNedhadtwomoreepisodesOneofthoselasted20daystheotherwas14daysThatledtohismorerecentepisodeof10months

_________________________________________________________________________________

bull AsyoucanseefromKathyandJohnrsquosdiscussionthesearesomekeyfactorsthatwillbeabletousetodetermineNedrsquoshomelessstatusYouwillunderstandthismorewiththenextdataelement

Page24ChronicallyHomelessStatusCode

bull SoafterthediscussionofadditionaldetailsforNedwewilllookattheChronicallyHomelessStatusCode

bull ThechartonthisslidesummarizestherequirementstobeconsideredchronicallyhomelessTheseinclude

1Ishomeless

2Anindividualisanunaccompaniedhomeless

3Hasadisablingcondition

4aIscontinuouslyhomelessforayearormoreOR

4bHadatleastfourepisodesofhomelessnessinthepast3yearseachlastingaminimumof15daysandfinally

5Meetstheconditionsforbeingchronicallyhomelessbeforeresidinginaninstitutionalfacilitysuchasjailsubstanceabuseormentalhealthtreatmentfacilityhospitalorsimilarfacilityforfewerthanninety(90)days

bull JustareminderthisinformationisavailablewithintheChronicallyHomelessFactSheetareferencematerialthatweprovidetoyou

Page25NedndashChronicallyHomelessStatusCode

bull LetrsquosapplythistoNedrsquossituation

DU203NP-15-D-03049115500498 Page10of20

o FirsthomelessmeaningNedlacksafixedregularadequatenighttimeresidencebecausehelivedinareasnotdeemedtobesuitablesleepingplacesforhumanhabitationsuchasthestreetsandahomelessshelterNeddoesmeetthisrequirement

o NextunaccompaniedhomelessNedisahomelessindividualwhoisalonewhilehomeless

o NextadisablingconditionNeddoesnotsufferfromasubstanceabusedisorderseriousmentalillnessdevelopmentaldisabilityPTSDcognitiveimpairmentsresultingfrombraininjuryorchronicphysicalillnessordisability

o Thedurationofhomelessnessmustbecontinuousforayearormoreorfourepisodesofhomelessnessinthepast3yearseachlastingaminimumof15daysFromouradditionaldetailsNedinformedJohnthathehasexperienced4episodesofhomelessnessinthepast3yearsbutoneepisodeonlylasted14days

o FinallydoesNedmeettheconditionsforbeingchronicallyhomelessbeforebeinginstitutionalizedforfewerthan90daysAswecandetermineNeddoesnotmeettherequirementsforbeingchronicallyhomelessbeforebeinghospitalizedforfewerthan90daysHedoesnotmeetalltherequirementsonourchronicallyhomelesschart

bull Theconclusiono IsNedchronicallyhomelesso NoNedisnotchronicallyhomeless

Page26WeeksHomelessCount

bull NextwehaveourWeeksHomelessCountTheappropriatequestionthatwouldpertaintothisdataelementisldquoHowmanyweekshastheParticipantbeenhomelessinthepast12monthsrdquo

bull IfaParticipanthashomelessepisodesfordurationslessthan7days(acompleteweek)totalthenumberofthesedaysandthenroundtothenearestwholeweek

bull Usewholenumbersbull Nowrememberthisisoutofa12-monthperiodItisveryimportanttoreportonlyonthat

timeframe

Page27WeeksHomelessCount

bull NedrsquoshistorygivesagreatexampleofhowtocalculatetheWeeksHomelessCountdataelement

bull AsyoucanseeonthisslidetheformulafortheWeeksHomelessCountwillbethenumberofmonthsmultipliedby433whichistheaveragenumberofweeksinamonthThiscalculationwillgiveyouthenumberofhowmanyweekstheParticipantwashomelesspriortobeinghospitalizedNedtoldushewasonthestreetsandinsheltersfor10monthspriortobeinghospitalized10monthsmultipliedby433weeksequals4333weeks

DU203NP-15-D-03049115500498 Page11of20

bull Nextwemusttakethe35daysthatNedwasadmittedintothehospitalanddeterminehowmanyweeksthisrepresentsTodothiswetakethe35daysanddivideby7daysperweektodeterminethatNedwasinthehospitalfor5weeks

bull Finallyweaddthe5weekstoourpre-existing4333weekstoobtainatotalof4833weekshomelessRounding4833toawholenumbergivesusatotalof48weeks

Page28ReturningCitizenEx-OffenderCode

bull ForthenexthousingdataelementwewilldiscusstheReturningCitizenEx-OffenderCodebull TheReturningCitizenEx-OffenderCodeidentifiesaParticipantrsquosstatuswiththecriminal

justicesystemor(CJS)bull ItidentifiesaParticipantwhohasactivecriminalrecordsorwaschargedwith

committingacrimeinthepriortwelve(12)monthsbull Itincludesindividualschargedwithacrimethroughthestagesofthecriminaljustice

systemtothetimeanindividualisreleasedfromprobationbull ThereisnoneedtoincludeaParticipantwhohasneverbeenchargedwithcommittinga

crimebull Notetheresponseoptionsforthisdataelementincludeatimeelementoftheprevious

12monthsbull KathyandJohnhaveagreatexamplewecanusetodeterminehowbesttorespondto

thisdataelement

______________________________________________________________________________

bull KathyJohnitisimportantforustohaveabriefdiscussionregardingNedrsquosexperienceswiththeCriminalJusticeSystem(CJS)ItwillhelpusanswerthedataelementReturningCitizenEx-OffenderCodeDidhevolunteeranyofthisinformationtoyou

bull JohnYeshedidNedwasveryopenaboutdiscussinganymattersregardingtheCriminalJusticeSystemLikeIsaidbeforeheisaUSArmyveteranwhoprideshimselfondoingtherightthing

bull KathyThatrsquosgreattohearDoesNedhaveanactivecriminalrecordorwashechargedwithcommittingacrimeintheprior12months

bull JohnNoKathyNeddoesnrsquothaveacriminalrecordandhasneverbeencommittedofacrimeHeprideshimselfonfollowingthelawsthathavebeenputinplaceHecontinuedtoemphasizeheenrolledintheArmytoprotectthislandandthelawsweallliveby

______________________________________________________________________________

Page29ReturningCitizenEx-OffenderCode

bull ThepreviousconversationshowsusthatJohnwouldbechoosingOption3theindividualisnotcurrentlysubjecttoanyphaseoftheCJSandhasnotbeenintheprevious12months

DU203NP-15-D-03049115500498 Page12of20

Page30HardtoHouseCode

bull HardtoHouseCodeismeanttoidentifyaParticipantwhoishardtohouseduetothehighriskoflosingtheirhousingandanyfactorcontributingtobeingahighrisktohouse

bull Afewofourresponseoptionsforthisdataelementincludeo Headofhouseholdhaslivedinpublichousingformorethan10yearso Headofhouseholddoesnothaveahigh-schooldiplomaorGEDando Theheadofhouseholdisasingleelderlyadultwhoistheprimarycaregiverfor

oneormorechildren

Page31TransportationAssistanceServiceCode

bull TransportationAssistanceServiceCodeisaprettyinterestinghousingdataelementbull ThisincludesidentifyingaParticipantwhoreceivedtransportationservicesbull Asyoucanseefromourgraphictransportationservicesinclude

o Passesortokensforpublictransportationo Ridesinserviceprovidersrsquovehicleso Carpoolsarrangedbyserviceprovidersando Assistancewithrepairstopersonalvehicles

Page32IndependentLivingServiceCode

bull IndependentLivingServiceCodeisthenextdataelementonourlistItappliestoParticipantswhoaredisabledorelderly

bull Forthisdataelementelderlyisanindividualage62andolderFrailisdescribedasneedingassistancewith3ormoreActivitiesofDailyLiving(ADLs)

bull WediscussedActivitiesofDailyLivinginourlastvirtualconferenceYoucanalsofindthedefinitionofActivitiesofDailyLivingintheDataIntegrityReferenceManualonpage90

bull WhenfrailelderlyisreferencedintheIndependentLivingServiceCodeitpertainstoelderlyresidentsage62orolderwith3ormoreADLs

bull ThisdataelementinvolvesidentifyingdisabledorfrailelderlyParticipantswhoo 1Receivedassistanceobtaininghousingoro 2Receivedservicesthatenablethemtoremainintheirhome

bull ServicesthatenableadisabledorfrailelderlyParticipanttoremaininthehomeincludeo Cleaningthehomeorlaundryo Cookingo Payingbillso Organizingpersonalrecordsando Utilitycompanyissues

bull ServicesthatenableadisabledorfrailelderlyParticipanttoremaininthehomealsoincludereferralstoservicesorsupportstoassisttheParticipantswith

o Keepingo Managingand

DU203NP-15-D-03049115500498 Page13of20

o Maintainingallaspectsoftheirhomeotherthanhomemakingbull WeunderstandthatmostofyouServiceCoordinatorsarenotinvolvedinhomemaking

Justforsomeclarificationhomemakingincludeso Beautifyingthehomeo Homedecoratingo Organizingthehomeo Gardeningo Holidaydecorationso Craftso Messageforumsando Recipedatabases

Page33IndependentLivingServiceCode

bull ThehypotheticalexamplebetweenJohnandKathyregardingNedprovidesinformationforcollectingthisdataelement

Page34IndependentLivingServiceCode

bull JohntoldusNedis28yearsoldandisnotdisabledSinceNedisnotdisabledorelderlytheappropriateresponseoptionisldquoNArdquonotapplicable

bull RememberwhenaServiceCoordinatororaGranteedoesnotreceiveinformationfromaParticipantaboutadataelementtheappropriateresponseoptionisldquoldquoInformationnotcollectedrdquoThisisanalternativeoptionforwheninformationregardingadataelementwasnotreceived

Page35IntermediateHousingStatusCode

bull ThemainquestionforIntermediateHousingStatusCodeisldquoDidaParticipantretainParticipantrsquoshousingandwhatmethoddidtheParticipantutilizerdquo

bull ThisinvolvesidentifyingaParticipantrsquosmethodforretaininghousingbull ThemethodsfocusonapproachestomeetrentormortgageresponsibilitiesThis

includeso Avoidedevictionfromrentalpropertyo ObtainedaHomeEquityConversionMortgage(HECM)

sect YoumaybewonderingwhatthisisAHomeEquityConversionMortgageissomethingthatwascreatedbyTheFederalHousingAdministration(FHA)Knownbysomeasareversemortgageitallowsmortgageinsuranceborrowerswhomeettheagerequirementof62totransfertheequityoftheirhomeintomonthlypaymentstothemortgageinsuranceborrower

o Anothermethodthatmaybeusedforthisdataelementispreventingorresolvingamortgagedefault

DU203NP-15-D-03049115500498 Page14of20

Page36IntermediateHousingStatusCode

bull LetrsquosseewhatinformationKathyandJohncansharewithusregardingthisdataelement

bull WemoveintoafuturetimewhenthenextsetsofdiscussionsfocusonservicesNedreceivedasaprogramParticipant

______________________________________________________________________________

bull JohnHeyKathyIwantedtogiveyousomeupdatesthatNedreportedtomebull KathyThatsoundsgreatJohnIrsquomgladthatNedcontinuestovolunteerupdatestoyoubull JohnIhadafewquestionsrelatedtotheinformationhegavemeThingshavebeen

complicatedwithNedsincewelastmetbull KathyHowsobull JohnWellthingsstartedlookingupforhimforawhileHehadfinallygottenoffthe

streetsobtainedapart-timejobandwaslivinginasmallrentalpropertyinDCShortlyafterhewashavingtroublepayingtherentinfullandthelandlordwasthreateningtoevicthimNeddoesnrsquotreceivealargeamountofpaywithhispart-timejobsoitwasdifficultforhimtomanagethefullmonthrsquosrentupfront

bull KathySowhathappenedbull JohnLuckilyhecouldsitdownwithhissupervisoratworkandreceivemorehours

Nedwasextremelyexcitedtotellmetheyallowhimtoworkovertimesomeweeksbull KathyThatrsquosgreatsohewasnrsquotevictedfromtherentalpropertybull JohnNohewasnotevictedHewasabletohaveameetingwithhislandlordandnow

hersquosaheadofhisrentbyafullmonthbull KathyJohnthatrsquosgreatnewsforNedRegardingtheIntermediateHousingdata

elementthecorrectresponsehereisoption1avoidedeviction

______________________________________________________________________________

Page37IntermediateHousingStatusCode

bull ThatwasagreatexamplegivenbyKathyandJohnbull NedsecuredmorehoursathisjobresultinginincreasedpayThishelpedeasetheburden

ofhisrentexpenseandinturnheavoidedbeingevicted

Page38TemporaryHousingPlacementServiceCode

bull ThenextHousingDataElementisTemporaryHousingPlacementServiceCodebull ThisstartswithidentifyingaParticipantwhoreceivedtemporaryorshort-termtransfer

too Anotherpropertyo Adifferentunitwithinthepropertyoro Analternativecarefacility

DU203NP-15-D-03049115500498 Page15of20

bull Alternativecarefacilitiesarebestdescribedasassistedlivingfacilitiesbull ThisdataelementincludesinformationandassistanceprovidedtotheParticipantandor

familymembersregardingtemporaryhousingoptionsItalsoincludesassistancewithanindividualstransitionbacktotheirapartmentfromshort-termcarefacilityorhospital

Page39PermanentHousingPlacementServiceCode

bull SimilarbutnotthesamethenextHousingDataElementisPermanentHousingPlacementServiceCode

bull ThisstartswithidentifyingaParticipantwhoreceivedpermanentorlong-termhousingassistance

bull Servicesincludeprovidinginformationregardinglong-termhousingorassistanceforapermanentorlong-termtransferto

o Anotherpropertyo Adifferentunitwithinthepropertyoro Analternativecarefacility

Page40PermanentHousingPlacementServiceCode

bull OnceagainletrsquoscheckinwithJohnandKathyforsomemoredetailedinformationregardingthisdataelement

bull TheconversationweareabouttohearoccurredafewmonthsafterKathyandJohnrsquosdiscussionofIntermediateHousingStatusCode

______________________________________________________________________________

bull KathyJohnitrsquosgoodtobebackwithyouHowarethingsgoingbull JohnHeyKathythingsaregreatIfeellikeIrsquomgettingthehangofmydutiesasa

ServiceCoordinatorIwasabletomeetwithNedagainandhadagreatupdateforyouThankstothehelpoftheprogramhecouldmoveoutofthestudioapartmentHereceivedaraiseinsalaryathisjobwhichallowedhimtomoveintosomethingabitmorespaciousTheoldplacewasonlyastudioapartmentwithlittleroomtomaneuveraroundNeddidendupstayingatthesameapartmentcomplexbuthemovedintoa1bedroom1bathHehappilyvolunteeredthisinformationtomeatourlastmeeting

bull KathyThatrsquosgreattohearJohnIrsquomgladtheprogramassistedhiminupgradinghishousingsituation

bull JohnSoregardingthePermanentHousingPlacementServiceCodesincetheprogramhelpedNedmovewithinhiscomplexthecorrectresponsewouldhavetobereceivedservicesdirectlythroughthegrantcorrect

bull KathyThatrsquosrightJohnNedreceivedservicesdirectlyfromtheprogramwhichisoption1

______________________________________________________________________________

DU203NP-15-D-03049115500498 Page16of20

Page41PermanentHousingPlacementServiceCode

bull KathyandJohncontinuetouseNedrsquoshypotheticalsituationtoprovidegreatexamplesofthesedataelementsWecanseethecorrectresponseoptionhereisoption1receivedservicesdirectlythroughthegrant

Page42PermanentHousingPlacementDate

bull PermanentHousingPlacementDateisastraightforwarddataelementbull ThisincludesidentifyingthedateaParticipantwasplacedinadifferentunitwithinthe

propertyalong-termtransfertoanotherpropertyortoanalternativecarefacility

Page43Pre-HousingCounselingandPost-HousingCounseling

bull ContinuingwehavePre-HousingCounselingandPost-HousingCounselingServiceCodesbull Pre-HousingCounselingentailsidentifyingaParticipantwhoreceivedcounseling

servicespriortopurchasingorrentinghousingbull Thesecounselingservicesaddresstopicssuchas

o Identifyingmortgageassistanceoptionso Creatingabudgetthatsupportspayingforhousingando Explainingrequireddocuments

bull Excludedcounselingservicesareo Bank-sponsoredmortgageseminarsopentothepublico AbankguidingtheParticipantthroughthepurchasingprocessando Sweat-equityprogramsinwhichParticipantsusetheirownandvolunteerlabor

toconstructtheirhomesbull Asyoucanseethereareseveralcounselingservicesthatareavailabletobereceived

throughthegrantorfromgrant-facilitatedreferralbull Post-HousingcounselingincludesidentifyingaParticipantwhoreceivedcounselingor

servicesafterpurchasingorrentinghousingbull Post-housingcounselingservicesaddresstopicssuchas

o Meetingrentrequirementso Avoidingdefaultandforeclosureo Managingcreditissuesando Changingamortgage

Page44ResidenceCensusTract

bull ThenextdataelementisResidenceCensusTractbull CensusTractsaresmallrelativelypermanentstatisticalsubdivisionsofacountyor

equivalententityTheprimarypurposeofcensustractsistoprovideastablesetofgeographicunitsforthepresentationofstatisticaldata

bull Thedataelementidentifiesthe11-digitcensustractnumberforaParticipantsresidence

DU203NP-15-D-03049115500498 Page17of20

bull Youwillfindtheinformationforthisdataelementthroughanon-linetoollocatedontheCensusBureauswebsiteThewebaddressforthetoolisonthisslideandatthetopofthenextslide

Page45ResidenceCensusTract(1)

bull ForthenextfewminutesIwanttospeakwithyouaboutResidenceCensusTractIwanttowalkyouthroughthestepsofthisdataelementAllthestepstocollectthisdataoriginatefromtheCensusBureaursquoswebsiteThereferencesyouareabouttoseearesummarizedfromourResidenceCensusTractFactSheet

bull JustareminderifyouareattendingthisvirtualconferencewithliveQampAyoucandownloadtheFactSheetfromAdobeConnectItisinthelowerleftcornerofyourscreen

bull ThisdataelementidentifiesParticipantrsquos11-digitresidencecensustractnumberbyusingtheCensusBureaursquosonlinetooltoconvertphysicaladdressestocensustractnumbers

bull HomelessParticipantsmaydesignateafixedlocationastheirresidencesuchasahomelessshelterorotherlocationwherethehomelessParticipantmayspendtimeorreturntoforsleep

bull TheCensusBureaudevelopedanonlinetoolforconvertingphysicaladdressestocensustractnumbersItislocatedatthewebaddresslistedatthetopoftheslide

bull Letrsquosgetstartedwiththestepstocollectthisdataelementbull Step1istoaccesstheCensusBureaursquostooltoconvertaddressestocensustractnumbersat

thewebaddressprovidedbull TheslidepresentsthescreenyouwillseewhenyouaccesstheCensusBureaursquostool

Page46ResidenceCensusTract(2)

bull Instep2youwillselectldquogeographiesrdquoontheleftsideofthescreenbull Onthisslideldquogeographiesrdquoselectionisshowninagreenboxbull Adropdownmenuwillappearwhichyouwillseeonthenextslide

Page47ResidenceCensusTract(3)

bull WithinthedropdownboxldquoSelectGeographiesrdquoclickonAddresstabandentertheParticipantrsquosaddress

Page48ResidenceCensusTract(4)

bull AtableofldquoGeographyResultsrsquofortheenteredaddresswillappearbull NextlocatethesecondcolumntitledldquoGeographyTyperdquoandtherowwithldquoCensus

Tractrdquobull Clicktheiconwiththeletterldquoirdquointhefar-rightcolumntitledldquoAboutrdquo

DU203NP-15-D-03049115500498 Page18of20

bull AsyoucanseeontheslidetheappropriaterowisshowninagreenboxAgreenarrowpointstotheletterldquoirdquo

bull Clickontheletterldquoirdquointhisrow

Page49ResidenceCensusTract(5)

bull ThisisthefinalstepinourillustrativeexampleAsIrsquomsureyoucanseethereisalotofinformationonthispageYourdutiesaresimplesodonrsquotletthisoverwhelmyou

bull InthepopupwindowlocatethecolumnwiththemostrecentyearandtherowtitledldquoCoderdquo

bull SeethenumberwherethecolumnforthemostrecentyearandtherowtitledldquoCoderdquointersectThenumbercontainsldquoUSrdquowithinit

bull TheResidenceCensusTractnumberistheeleven(11)digitnumberthatappearsafterUSTheResidenceCensusTractnumberis12031015924

bull Onthisslidethenumberisindicatedbyagreenbox

Page50ResidenceCensusTract

bull ResponseoptionsforResidenceCensusTractincludeentering1 TheCensusTractNumber2 NAOR3 Informationnotcollected

Page51ResidenceCensusTract

bull Asshowninourillustrativeexamplethecorrectresponseoptionwouldbetoenterthenumber1231015924

bull ItisimportanttorememberthatthenumbersfollowingldquoUSrdquowillbeconsideredyourResidenceCensusTractNumber

Page52OpportunityAreaCensusTract

bull LetrsquostalkalittleabouttheOpportunityAreaCensusTractbull ThereasonforthisdataelementistoidentifyaParticipantwholivesinanOpportunity

AreainthecommunityrsquosRegionalFairHousingEquityAssessment(FHEA)bull SelectedcommunitieshavecompletedaRegionalFairHousingEquityAssessmentofa

regionlookingacrossmultiplecomponentstogainafullpictureofregionalequityandaccesstoopportunity

bull AnOpportunityAreameetsallthefollowingcriteriao Segregatedareasandareasofincreasingdiversityandorracialethnic

integrationo Raciallyethnicallyconcentratedareasofpovertyo Accesstoexistingareasofhighopportunity

DU203NP-15-D-03049115500498 Page19of20

o Majorpublicinvestmentsando Fairhousingissuesservicesandactivities

bull AccordingtoHUDifyoudonrsquotknowifthecommunityinwhichtheParticipantresidescompletedaRegionalFairHousingEquityAssessmentorifthepropertyisinanOpportunityAreaCensusTractpleaseleavethisfieldasNA

Page53FairHousingandCivilRightsAssistanceServiceCode

bull AswebringthisvirtualconferencetoaclosethereisonefinalHousingDataElementtodiscuss

bull TheFairHousingandCivilRightsAssistanceServiceCodeidentifiesaParticipantwhoreceivedservicesconsistentwiththeFairHousingandServiceAct

bull Servicesaredesignedtopromoteo Integratedlivingpatternsando Communitiesthatarediversealongmultipledimensions

bull Servicesaredesignedtoavoido PatternswhereaParticipantisforcedtoliveinhighpovertyareaso Areassufferingfromalackofaccessibleservicesoro Areaswhichlackintegrationintermsofincomeracecolorreligionfamilial

statusnationaloriginordisabilitystatusbull Effortstopromoteintegratedlivingpatternsandcommunitiesthatarediversearea

goodwaytoendtodayrsquosdiscussionofdataelements

Page54Summary

bull ThisconcludesourDataElementsforHousingLetrsquosreviewsomekeycomponentsbeforewegettoourQampAsession

Page55Summary

bull HUDprovidedthefollowingupdateso InformationforBudget-BasedServiceCoordinatorsappliesto202o AnewresponseoptionofldquoInformationnotcollectedrdquoisaddedtoresponseoptions

thatincludeldquoNArdquoThisisappropriatetousewhentheservicecoordinatordoesnotreceiveinformationaboutadataelementfromaParticipant

bull NeedsAssessmentdocumentsrevealthepastandcurrentdetailsofaParticipantrsquosstrengthsandneedstomatchtheParticipanttoappropriatehousingandsupportiveservices

bull Apersonisconsideredhomelessifthepersonlacksafixedregularadequatenighttimeresidence

bull Permanenthousingincludeso Anotherpropertyo Differentunitwithinthesamepropertyando Alternativecarefacilities

DU203NP-15-D-03049115500498 Page20of20

bull Fairhousingandcivilrightsassistancepromoteso Communitieswithdiversityalongmultipledimensionso Integratedlivingpatterns

bull CollectingandreportingdataallowsidentificationofthenumberofindividualsyouservetheneedforservicesandservicesdeliveredItcommunicatesthehardworkyoudoProvidingthisdataallowsforadditionalinformationtosupporttheimportanceofandneedforfundingThiswillfurthersupportthegoodworkyoudo

Page56QuestionsandAnswers

bull WewelcomeyourquestionsandfeedbackContactHUDbye-mailataskgmohudgovtoo ProvidefeedbackregardingtheStandardsforSuccessframeworkmethodologyand

toolsando SubmitquestionsItishelpfultoidentifyyourGrantProgramwiththequestionas

clarifyinginformationbull MakesuretoIncludeStandardsforSuccessinthee-mailrsquossubjectline

ForthoseofyouparticipatinginagroupvirtualconferenceonAdobeConnectwewillrespondtoquestionssubmittedthroughtheQampAdialogueboxonAdobeConnect

IwillaskmyStrategyGencolleaguesBridgetBoothandSoulisLindsey-PangalostohelpwiththeanswerstoyourquestionsPleasesubmitallquestionsthroughtheQampAboxonthelowerrightcornerofyourscreen

• StrategyGen-SfS-VC5-Housing-5-23-2017
• • HUD Standards for Success PilotData CollectionParticipant Housing Data Elements
  • Todayrsquos Presenter
  • Objectives of Session
  • At the end of this session you will
  • Slide Number 5
  • Participant Centered Data Elements
  • Previous Virtual Conference- Participant Health Data Elements
  • Slide Number 8
  • Participant Housing Data Elements ndash List
  • Participant Housing Data Elements ndash List (continued)
  • Needs Assessment Service Code
  • Needs Assessment Service Code
  • Needs Assessment Service Code
  • Meeting of Service Coordinators ndash John and Kathy
  • Hypothetical Example - Meet Ned ndash Program Participant
  • Homeless Status Code
  • Homeless Status Code
  • Homeless Status Code
  • Shelter Placement Service Code
  • Prior Night Residence Code
  • Housing Status Code
  • Years in Subsidized Housing Number
  • Hypothetical Example ndash Ned ndash Additional Details
  • Chronically Homeless Status Code
  • Ned ndash Chronically Homeless Status
  • Weeks Homeless Count
  • Weeks Homeless Count
  • Returning CitizenEx-Offender Code
  • Returning CitizenEx-Offender Code
  • Hard to House Code
  • Transportation Assistance Service Code
  • Independent Living Service Code
  • Independent Living Service Code
  • Independent Living Service Code
  • Intermediate Housing Status Code
  • Intermediate Housing Status Code
  • Intermediate Housing Status Code
  • Temporary Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Date
  • Pre-Housing Counseling and Post-Housing Counseling
  • Residence Census Tract
  • Residence Census Tract (1)
  • Residence Census Tract (2)
  • Residence Census Tract (3)
  • Residence Census Tract (4)
  • Residence Census Tract (5)
  • Residence Census Tract
  • Residence Census Tract
  • Opportunity Area Census Tract
  • Fair Housing and Civil Rights Assistance Service Code
  • Slide Number 54
  • Summary
  • Questions and Answers
  • • SfS-VC5-Housing Speakers Notes 5-23-2017

DU203NP-15-D-03049115500498 Page3of20

bull TheHealthCoverageCodeincludesidentifying(1)iftheParticipanthasinsuranceand(2)theorganizationthatprovidestheinsurance

bull DataelementsidentifyiftheParticipantbull Hasaprimarycareproviderbull Hadaroutinemedicalexambyahealthcareproviderandbull Receivedmedicalservicesandmentalhealthservices

bull SelectSubstanceAbuseServicesarealsoMentalHealthServicesExamplesincludementalhealthworkerstreatingsubstanceabuseandaParticipantreceivingservicesfromanalcoholordrugtreatmentfacility

bull TheActivitiesofDailyLiving(ADL)CodeandtheInstrumentalActivitiesofDailyLiving(IADL)CoderecordthenumberofactivitiestheParticipantcannotperformatthetimeofassessment

bull AlsoupdatedinformationthatwereceivedfromHUDbull FortheDisabilityStatusCodeServiceCoordinatorsreceivethatinformationfrom

thethirdpartywhodeterminedtheindividualisdisabledItisnotsomethingtoasktheParticipant

bull Bythewaytherearereferencematerialsthatareavailabletohelpyoubull DetailedinformationregardingallDataElementscanbefoundintheDataIntegrity

ReferenceManualThemanualprovidescomprehensiveinformationforunderstandingandcollectingallDataElements

bull Wealsoprovidereferencematerialssuchaso FactSheetso QuickReferenceso Shortcutso FrequentlyAskedQuestionsando Linkstopreviousrecordings

bull ThesereferenceswillalsobefoundontheHUDportalo HUDinformsusthattheportalisforthcomingandyouwillallbereceivinge-mails

whenitisavailableforuseTheHUDportalwillhaveallreferencematerialsforyourconvenience

bull InadditionHUDhase-mailedreferencematerialsandtheyareavailablefordownloadfromeachvirtualconferencewithliveQampA

Page8DataElementsndashParticipantHousingDataElements

bull NowontotodayrsquostopicThefocusareaParticipantHousingDataElementswillbeexploredinthissession

Page9HousingDataElementsndashList

bull Thereare21ParticipantHousingDataElementsbull ThesedataelementspertaintoindividualParticipants

DU203NP-15-D-03049115500498 Page4of20

Page10HousingDataElementsndashList(continued)

bull Wewilldescribeeachdataelementindetailandwillansweranyquestionsyouhavebull PleasefeelfreetoenteranyquestionsyoumayhaveintheQampAboxontheAdobe

ConnectscreenduringthepresentationWewilldiscussthequestionsandanswersattheconclusionofthispresentation

Page11NeedsAssessmentServiceCode

bull OurfirstdataelementfordiscussionaddressesoneofyourinitialactionswithaParticipanttheNeedsAssessmentServiceCode

bull ThisidentifiesaParticipantwhoreceivedadocumentedassessmentorIndividualServicesandTrainingPlan(ISTP)todetermineappropriatehousingandsupportiveservices

bull TheassessmentmustincludeadocumentidentifyingaParticipantrsquoshousingandsupportiveserviceneeds

bull TheassessmentrevealsthepastandcurrentdetailsoftheParticipantrsquosstrengthsandneedstomatchtheParticipanttoappropriatehousingandsupportiveservices

bull TheassessmentcanoccureitheratinitialscreeningorattimeofentrytoahousingprogramanddocumentedintheParticipantrsquoscaserecord

Page12NeedsAssessmentServiceCode

bull TheNeedsAssessmentServiceCodeprovidesagoodexampleforcommunicatingupdatedinformationfromHUDrsquosOfficeofStrategicManagement

bull HUDhasnewinformationregardingStandardsforSuccessanddataelementsbull TheinformationrelatedtoBudget-basedServiceCoordinatorsalsorelatesto202bull ThischangeisreflectedintheAppliestoGrantsbox202isnowincludedwithBudget-

based(B-b)ServiceCoordinatorsYouwillnolongerseereferencesto202bull AsareminderB-bServiceCoordinatorscollectandreportthesameDataElementsas

Multi-FamilyServiceCoordinators(MFSC)

Page13NeedsAssessmentServiceCode

bull AnotherchangeHUDisaddingtheresponseoptionofldquoInformationnotcollectedrdquotoanysetofresponseoptionsthatincludetheldquoNArdquoorldquoNotApplicablerdquooption

bull InsomeprogramsaServiceCoordinatormaynotreceiveinformationfromaParticipantaboutadataelementItisnotasituationwheretheindividualrefusedtoprovideananswerWhenaServiceCoordinatororaGranteedoesnotreceiveinformationfromaParticipantaboutadataelementtheappropriateresponseoptionisldquoInformationnotcollectedrdquo

bull ThisnewresponseoptionisincorporatedintotheInFormtoolthatHUDwillbedeliveringinthefutureAASCOnlinemadethischangeintheirsystemaswell

DU203NP-15-D-03049115500498 Page5of20

bull TheresponseoptionboxshowsusthatresponseoptionsnowincludeldquoInformationnotcollectedrdquoatthebottomoftheresponseoptionsbox

bull Itisimportanttocollectdatatoquantifyo Needsforserviceso Thenumberofindividualsservedando Servicesdelivered

bull Itisameanstocommunicateyourworkbull TheaggregatedinformationprovidesadditionalsupportforrequestsforfundingThis

willfurthersupportthegoodworkyoudo

Page14HypotheticalExamplendashJohnandKathyndashServiceCoordinatorMeeting

bull IfyouparticipatedinourlastvirtualconferenceyouwereintroducedtoServiceCoordinatorsnamedJohnandKathyJohnisnewtohisroleasaServiceCoordinatorKathyhas7yearsrsquoexperienceandishelpingJohnlearnhisnewroleJohnandKathyarebacktodaytohelpillustratehowtocollectthedataelementsrelatedtohousing

bull TheconversationsbetweenJohnandKathyareusedtoillustratedataelementsStandardsforSuccessisnotrecommendingyouchangethewayyouconductyourworkWeunderstandthatyourelyoninformationvolunteeredbytheParticipantsinyourprogramandmaynotbeaskingquestionsdirectlyoftheParticipants

Page15HypotheticalExample-MeetNed

bull FortodayrsquosdiscussionwewillbeusingourfriendNedasahypotheticalexampletohelpexplaindataelements

bull LetrsquoslisteninonKathyandJohnrsquosdiscussionaboutinformationthatNedvolunteeredtoJohnregardinghishistorypriortoenrollinginthehousingprogram

_________________________________________________________________________________

bull KathyHelloJohnHowarethingsgoingbull JohnPrettywellIamsobusyThedaysgobyveryquicklybull KathyThelasttimewetalkedyouweregettingmoreacquaintedwithcollectingdata

abouttheParticipantsHowisthatcomingalongbull JohnIamgettingmoreandmorefamiliarwiththedataelementstheirdefinitionsand

guidelinesforcollectingIstillhaveafewquestionsDoyouhavetimetoanswerthembull KathySurebull JohnIrsquollstartwithaParticipantwhoIamworkingwithanddevelopedwhatIbelieveisa

goodrelationshipwithhimIrsquollcallhimNedNedtoldmeheis28yearsoldandlivesinWashingtonDCHesaidhedidnrsquothaveahomepriortojoiningtheprogramHeusuallysleptinthestreetsorataoneofthelocalhomelesssheltersHevolunteeredthathedidnothaveacriminalrecordjustdidnrsquothavemuchgoodluckaftergettingoutoftheArmy

DU203NP-15-D-03049115500498 Page6of20

bull KathyJohndidNedsayhowlonghehadbeenlivingonthestreetsorwhatfactorscontributedtohissituation

bull JohnNedjustsaidhehadnothadthebestluckHetoldmehewasonthestreetsandinsheltersfor10monthsoutofthelastyear

bull KathyJohndoyouknowifNedisdiagnosedasdisabledbull JohnNoathirdpartytoldmehehasnodisabilityNedsayshejusthasbadluck

_________________________________________________________________________________

bull ThisisagreatwaytostartoffourdiscussionNedvolunteeredsomevaluableinformationtoJohnthatwewillbeabletousetohelpunderstandsomeofthedataelements

Page16HomelessStatusCode

bull ThenexttwodataelementsIwilldiscussprovideadefinitionoftermsthatyouwillseeinafewresponseoptionsrelatedtohousing

bull ThedataelementHomelessStatusCodeprovidesadefinitionofldquohomelessrdquoo TheHomelessStatusCodeidentifiesaParticipantwholacksafixedregular

adequatenighttimeresidenceo AParticipantisconsideredhomelessiftheirprimarynighttimeresidenceis

sect Apublicorprivateshelteroperatedfortemporaryaccommodationsect Aninstitutionprovidingtemporaryresidenceforindividualsintendedto

beinstitutionalizedorsect Otherplacenotordinarilyusedasaregularsleepingaccommodation

o AParticipantunderage18isconsideredhomelessiftheylefthomewithoutthepermissionoftheirfamily(runawayyouth)

o AParticipantisnotconsideredhomelessiftheParticipantissect Sleepinginatemporaryresidencewhileawayfromhomesect Imprisonedorsect DetainedunderanActofCongressorStatelaw

bull LetrsquoscheckontheinformationprovidedbyNedregardinghislivingsituationtodetermineifheishomeless

Page17HomelessStatusCode

bull AsyoucanseethereareafewresponseoptionsfortheHomelessStatusCode

Page18HomelessStatusCode

bull RegardingNedhestatedhehasbeenonthestreetsorinhomelesssheltersfor10monthsofthelastyear

bull Nedisinfacthomeless

DU203NP-15-D-03049115500498 Page7of20

Page19ShelterPlacementServiceCode

bull AnotherdataelementthatprovidesdefinitionalinformationisShelterPlacementServiceCodeItprovidesthedefinitionofanemergencyshelter

bull Letrsquoslookatourgraphicforanexplanationofthisbull Asyoucanseeanemergencyshelterisanyfacilitywhichtheprimarypurposeisto

provideatemporaryshelterforthehomelessanddoesnotrequireoccupantstosignleasesoroccupancyagreements

bull Emergencysheltersincludehousingandsupportservicesforthehomelessbull Ashelterprovidessupportsupervisionandasafeplacetoliveinstructuressuchas

o Agrouphomeo Clustersofapartmentsoro Anetworkofhomesthatintegratehousingandservicesforlow-income

individualsandfamilies

Page20PriorNightResidenceCode

bull LetrsquosdiscussthePriorNightResidenceCodewhichismeanttoidentifythetypeoflocationwhereahomelessParticipantsleptthenightbeforereceivinggrant-fundedservices

bull IfaParticipantsleptinaninstitutionforlessthan30daysimmediatelypriortoreceivinggrant-fundedservicesthenrespondwiththelocationwhereParticipantsleptpriortobeinginstitutionalized

bull AsyouseeonthisslidethelistofresponseoptionsislengthyThereare18ofthemsoIwillnotreadofftheentirelist

bull Iwanttoexpandontwoofourresponseoptionsforfurtherclarificationo Option14orsafehavensareprogramsorshelterswhereapersonresidesfora

longerperiodoftimeForexampleanindividualmaybeinasafehavenforpregnantwomensothepersonmaybetherefor6monthsThisdiffersfromanemergencyshelter(option1)whereanindividualmaystayforafewdays

o Option18ortransitionalhousingforhomelesspersons(includinghomelessyouth)referstohousingwithpaidrentandmandatoryparticipationinservicesForinstanceasaconditionofreceivingpaidrenttheindividualmustreceiveemploymenttrainingcounselingetcThegoalwithtransitionalhousingprogramsistohelpgetthepersonintoindependentliving

bull YoucanalsofindthislistintheDataIntegrityReferenceManualonPage118bull AsareminderdetailedinformationregardingallDataElementsisintheDataIntegrity

ReferenceManualThemanualprovidescomprehensiveinformationforunderstandingandcollectingallDataElements

DU203NP-15-D-03049115500498 Page8of20

Page21HousingStatusCode

bull NextisHousingStatusCodeThisidentifiesaParticipantrsquoscurrenttypeofhousingandifapplicablehowthehousingispaidfor

bull Iwanttotouchonafewofresponseoptionsbull Option1IdentifiesasaPublicHousingResidentYouprobablyknowpublichousingwas

establishedtoprovidedecentandsaferentalhousingforeligiblelow-incomefamiliestheelderlyandpersonswithdisabilitiesHUDadministersFederalaidtolocalhousingagenciesthatmanagethehousingforlow-incomeresidentsatrentstheycanafford

bull Option2TenantBasedRentalVoucherisahousingvoucherthatisissuedtoanindividualorfamilymostoftenbyahousingauthorityforrentinghousingofaParticipantrsquoschoiceThevouchermustbeacceptedbytheowneroftherentalpropertyTherentalpropertycanbeahouseapartmenttrailermulti-familyunitetc

bull Option3AProjectBasedRentalVoucherisasubsidizedrentalunitTheldquoprojectrdquoorpropertydetermineseligibilityandsubsidyunderHUDguidelines

bull AsyoucanseeresponseoptionsvaryfromldquoIdentifiesasapublichousingresidentrdquoallthewaytoldquoOwnsahomerdquotoldquoHomelessrdquo

Page22YearsinSubsidizedHousingNumber

bull AswecontinueournextdataelementisYearsinSubsidizedHousingNumbero ThiselementidentifiesthenumberofyearsaParticipantlivedinpublicor

privatesubsidizedhousingo IfaParticipanthasbeeninsubsidizedhousingfordurationslessthan365days(a

completeyear)totalthenumberofthesedaysandthenroundthenumbero Rememberwhenrecordingthisdatayoumustcounteachepisodeevenifit

wasnotinconsecutiveyearsandroundtothenearestwholeyear

Page23HypotheticalExamplendashNedndashAdditionalDetails

bull WecantakethisopportunitytolisteninonadiscussionbetweenJohnandKathyregardingsomeadditionaldetailsrelatedtothehypotheticalParticipantNed

_________________________________________________________________________________

bull KathyJohnyoutoldmeafewthingsaboutNedDidNedtalkaboutanyadditionaldetailsthatwillhelpyouunderstandhissituation

bull JohnHedoestalkquitealotWhatotherinformationwereyouthinkingofbull KathyFirstoffdidNedgiveyouotherdetailsaboutspecificepisodesofhomelessnessI

usethewordldquoepisoderdquotorefertoaperiodwhenanindividualdidnothaveafixedregularnight-timeresidenceThestreetsorahomelessshelterareexamples

bull JohnYesNedsaidheexperienced4episodesofhomelessnessinthelast36monthsThisincludedlivingplace-to-placeinlocationssuchasthestreetsandhomelesssheltersSo

DU203NP-15-D-03049115500498 Page9of20

theywouldbeconsideredasepisodesInthepreviousyearNedwasonthestreetsfor10monthsbeforebeingadmittedtothehospitalforthelast35days

bull KathyOkaythatishelpfulYousayNedhasbeenhomeless4timesinthepast36monthsPriortothelastyearhowlongwereeachofthoseepisodes

bull JohnLetrsquosseepriortothelastyearwhichwehavealreadydiscussedNedrsquosfirstexperiencewasquiteshortlastingabout5daysAfterthatNedhadtwomoreepisodesOneofthoselasted20daystheotherwas14daysThatledtohismorerecentepisodeof10months

_________________________________________________________________________________

bull AsyoucanseefromKathyandJohnrsquosdiscussionthesearesomekeyfactorsthatwillbeabletousetodetermineNedrsquoshomelessstatusYouwillunderstandthismorewiththenextdataelement

Page24ChronicallyHomelessStatusCode

bull SoafterthediscussionofadditionaldetailsforNedwewilllookattheChronicallyHomelessStatusCode

bull ThechartonthisslidesummarizestherequirementstobeconsideredchronicallyhomelessTheseinclude

1Ishomeless

2Anindividualisanunaccompaniedhomeless

3Hasadisablingcondition

4aIscontinuouslyhomelessforayearormoreOR

4bHadatleastfourepisodesofhomelessnessinthepast3yearseachlastingaminimumof15daysandfinally

5Meetstheconditionsforbeingchronicallyhomelessbeforeresidinginaninstitutionalfacilitysuchasjailsubstanceabuseormentalhealthtreatmentfacilityhospitalorsimilarfacilityforfewerthanninety(90)days

bull JustareminderthisinformationisavailablewithintheChronicallyHomelessFactSheetareferencematerialthatweprovidetoyou

Page25NedndashChronicallyHomelessStatusCode

bull LetrsquosapplythistoNedrsquossituation

DU203NP-15-D-03049115500498 Page10of20

o FirsthomelessmeaningNedlacksafixedregularadequatenighttimeresidencebecausehelivedinareasnotdeemedtobesuitablesleepingplacesforhumanhabitationsuchasthestreetsandahomelessshelterNeddoesmeetthisrequirement

o NextunaccompaniedhomelessNedisahomelessindividualwhoisalonewhilehomeless

o NextadisablingconditionNeddoesnotsufferfromasubstanceabusedisorderseriousmentalillnessdevelopmentaldisabilityPTSDcognitiveimpairmentsresultingfrombraininjuryorchronicphysicalillnessordisability

o Thedurationofhomelessnessmustbecontinuousforayearormoreorfourepisodesofhomelessnessinthepast3yearseachlastingaminimumof15daysFromouradditionaldetailsNedinformedJohnthathehasexperienced4episodesofhomelessnessinthepast3yearsbutoneepisodeonlylasted14days

o FinallydoesNedmeettheconditionsforbeingchronicallyhomelessbeforebeinginstitutionalizedforfewerthan90daysAswecandetermineNeddoesnotmeettherequirementsforbeingchronicallyhomelessbeforebeinghospitalizedforfewerthan90daysHedoesnotmeetalltherequirementsonourchronicallyhomelesschart

bull Theconclusiono IsNedchronicallyhomelesso NoNedisnotchronicallyhomeless

Page26WeeksHomelessCount

bull NextwehaveourWeeksHomelessCountTheappropriatequestionthatwouldpertaintothisdataelementisldquoHowmanyweekshastheParticipantbeenhomelessinthepast12monthsrdquo

bull IfaParticipanthashomelessepisodesfordurationslessthan7days(acompleteweek)totalthenumberofthesedaysandthenroundtothenearestwholeweek

bull Usewholenumbersbull Nowrememberthisisoutofa12-monthperiodItisveryimportanttoreportonlyonthat

timeframe

Page27WeeksHomelessCount

bull NedrsquoshistorygivesagreatexampleofhowtocalculatetheWeeksHomelessCountdataelement

bull AsyoucanseeonthisslidetheformulafortheWeeksHomelessCountwillbethenumberofmonthsmultipliedby433whichistheaveragenumberofweeksinamonthThiscalculationwillgiveyouthenumberofhowmanyweekstheParticipantwashomelesspriortobeinghospitalizedNedtoldushewasonthestreetsandinsheltersfor10monthspriortobeinghospitalized10monthsmultipliedby433weeksequals4333weeks

DU203NP-15-D-03049115500498 Page11of20

bull Nextwemusttakethe35daysthatNedwasadmittedintothehospitalanddeterminehowmanyweeksthisrepresentsTodothiswetakethe35daysanddivideby7daysperweektodeterminethatNedwasinthehospitalfor5weeks

bull Finallyweaddthe5weekstoourpre-existing4333weekstoobtainatotalof4833weekshomelessRounding4833toawholenumbergivesusatotalof48weeks

Page28ReturningCitizenEx-OffenderCode

bull ForthenexthousingdataelementwewilldiscusstheReturningCitizenEx-OffenderCodebull TheReturningCitizenEx-OffenderCodeidentifiesaParticipantrsquosstatuswiththecriminal

justicesystemor(CJS)bull ItidentifiesaParticipantwhohasactivecriminalrecordsorwaschargedwith

committingacrimeinthepriortwelve(12)monthsbull Itincludesindividualschargedwithacrimethroughthestagesofthecriminaljustice

systemtothetimeanindividualisreleasedfromprobationbull ThereisnoneedtoincludeaParticipantwhohasneverbeenchargedwithcommittinga

crimebull Notetheresponseoptionsforthisdataelementincludeatimeelementoftheprevious

12monthsbull KathyandJohnhaveagreatexamplewecanusetodeterminehowbesttorespondto

thisdataelement

______________________________________________________________________________

bull KathyJohnitisimportantforustohaveabriefdiscussionregardingNedrsquosexperienceswiththeCriminalJusticeSystem(CJS)ItwillhelpusanswerthedataelementReturningCitizenEx-OffenderCodeDidhevolunteeranyofthisinformationtoyou

bull JohnYeshedidNedwasveryopenaboutdiscussinganymattersregardingtheCriminalJusticeSystemLikeIsaidbeforeheisaUSArmyveteranwhoprideshimselfondoingtherightthing

bull KathyThatrsquosgreattohearDoesNedhaveanactivecriminalrecordorwashechargedwithcommittingacrimeintheprior12months

bull JohnNoKathyNeddoesnrsquothaveacriminalrecordandhasneverbeencommittedofacrimeHeprideshimselfonfollowingthelawsthathavebeenputinplaceHecontinuedtoemphasizeheenrolledintheArmytoprotectthislandandthelawsweallliveby

______________________________________________________________________________

Page29ReturningCitizenEx-OffenderCode

bull ThepreviousconversationshowsusthatJohnwouldbechoosingOption3theindividualisnotcurrentlysubjecttoanyphaseoftheCJSandhasnotbeenintheprevious12months

DU203NP-15-D-03049115500498 Page12of20

Page30HardtoHouseCode

bull HardtoHouseCodeismeanttoidentifyaParticipantwhoishardtohouseduetothehighriskoflosingtheirhousingandanyfactorcontributingtobeingahighrisktohouse

bull Afewofourresponseoptionsforthisdataelementincludeo Headofhouseholdhaslivedinpublichousingformorethan10yearso Headofhouseholddoesnothaveahigh-schooldiplomaorGEDando Theheadofhouseholdisasingleelderlyadultwhoistheprimarycaregiverfor

oneormorechildren

Page31TransportationAssistanceServiceCode

bull TransportationAssistanceServiceCodeisaprettyinterestinghousingdataelementbull ThisincludesidentifyingaParticipantwhoreceivedtransportationservicesbull Asyoucanseefromourgraphictransportationservicesinclude

o Passesortokensforpublictransportationo Ridesinserviceprovidersrsquovehicleso Carpoolsarrangedbyserviceprovidersando Assistancewithrepairstopersonalvehicles

Page32IndependentLivingServiceCode

bull IndependentLivingServiceCodeisthenextdataelementonourlistItappliestoParticipantswhoaredisabledorelderly

bull Forthisdataelementelderlyisanindividualage62andolderFrailisdescribedasneedingassistancewith3ormoreActivitiesofDailyLiving(ADLs)

bull WediscussedActivitiesofDailyLivinginourlastvirtualconferenceYoucanalsofindthedefinitionofActivitiesofDailyLivingintheDataIntegrityReferenceManualonpage90

bull WhenfrailelderlyisreferencedintheIndependentLivingServiceCodeitpertainstoelderlyresidentsage62orolderwith3ormoreADLs

bull ThisdataelementinvolvesidentifyingdisabledorfrailelderlyParticipantswhoo 1Receivedassistanceobtaininghousingoro 2Receivedservicesthatenablethemtoremainintheirhome

bull ServicesthatenableadisabledorfrailelderlyParticipanttoremaininthehomeincludeo Cleaningthehomeorlaundryo Cookingo Payingbillso Organizingpersonalrecordsando Utilitycompanyissues

bull ServicesthatenableadisabledorfrailelderlyParticipanttoremaininthehomealsoincludereferralstoservicesorsupportstoassisttheParticipantswith

o Keepingo Managingand

DU203NP-15-D-03049115500498 Page13of20

o Maintainingallaspectsoftheirhomeotherthanhomemakingbull WeunderstandthatmostofyouServiceCoordinatorsarenotinvolvedinhomemaking

Justforsomeclarificationhomemakingincludeso Beautifyingthehomeo Homedecoratingo Organizingthehomeo Gardeningo Holidaydecorationso Craftso Messageforumsando Recipedatabases

Page33IndependentLivingServiceCode

bull ThehypotheticalexamplebetweenJohnandKathyregardingNedprovidesinformationforcollectingthisdataelement

Page34IndependentLivingServiceCode

bull JohntoldusNedis28yearsoldandisnotdisabledSinceNedisnotdisabledorelderlytheappropriateresponseoptionisldquoNArdquonotapplicable

bull RememberwhenaServiceCoordinatororaGranteedoesnotreceiveinformationfromaParticipantaboutadataelementtheappropriateresponseoptionisldquoldquoInformationnotcollectedrdquoThisisanalternativeoptionforwheninformationregardingadataelementwasnotreceived

Page35IntermediateHousingStatusCode

bull ThemainquestionforIntermediateHousingStatusCodeisldquoDidaParticipantretainParticipantrsquoshousingandwhatmethoddidtheParticipantutilizerdquo

bull ThisinvolvesidentifyingaParticipantrsquosmethodforretaininghousingbull ThemethodsfocusonapproachestomeetrentormortgageresponsibilitiesThis

includeso Avoidedevictionfromrentalpropertyo ObtainedaHomeEquityConversionMortgage(HECM)

sect YoumaybewonderingwhatthisisAHomeEquityConversionMortgageissomethingthatwascreatedbyTheFederalHousingAdministration(FHA)Knownbysomeasareversemortgageitallowsmortgageinsuranceborrowerswhomeettheagerequirementof62totransfertheequityoftheirhomeintomonthlypaymentstothemortgageinsuranceborrower

o Anothermethodthatmaybeusedforthisdataelementispreventingorresolvingamortgagedefault

DU203NP-15-D-03049115500498 Page14of20

Page36IntermediateHousingStatusCode

bull LetrsquosseewhatinformationKathyandJohncansharewithusregardingthisdataelement

bull WemoveintoafuturetimewhenthenextsetsofdiscussionsfocusonservicesNedreceivedasaprogramParticipant

______________________________________________________________________________

bull JohnHeyKathyIwantedtogiveyousomeupdatesthatNedreportedtomebull KathyThatsoundsgreatJohnIrsquomgladthatNedcontinuestovolunteerupdatestoyoubull JohnIhadafewquestionsrelatedtotheinformationhegavemeThingshavebeen

complicatedwithNedsincewelastmetbull KathyHowsobull JohnWellthingsstartedlookingupforhimforawhileHehadfinallygottenoffthe

streetsobtainedapart-timejobandwaslivinginasmallrentalpropertyinDCShortlyafterhewashavingtroublepayingtherentinfullandthelandlordwasthreateningtoevicthimNeddoesnrsquotreceivealargeamountofpaywithhispart-timejobsoitwasdifficultforhimtomanagethefullmonthrsquosrentupfront

bull KathySowhathappenedbull JohnLuckilyhecouldsitdownwithhissupervisoratworkandreceivemorehours

Nedwasextremelyexcitedtotellmetheyallowhimtoworkovertimesomeweeksbull KathyThatrsquosgreatsohewasnrsquotevictedfromtherentalpropertybull JohnNohewasnotevictedHewasabletohaveameetingwithhislandlordandnow

hersquosaheadofhisrentbyafullmonthbull KathyJohnthatrsquosgreatnewsforNedRegardingtheIntermediateHousingdata

elementthecorrectresponsehereisoption1avoidedeviction

______________________________________________________________________________

Page37IntermediateHousingStatusCode

bull ThatwasagreatexamplegivenbyKathyandJohnbull NedsecuredmorehoursathisjobresultinginincreasedpayThishelpedeasetheburden

ofhisrentexpenseandinturnheavoidedbeingevicted

Page38TemporaryHousingPlacementServiceCode

bull ThenextHousingDataElementisTemporaryHousingPlacementServiceCodebull ThisstartswithidentifyingaParticipantwhoreceivedtemporaryorshort-termtransfer

too Anotherpropertyo Adifferentunitwithinthepropertyoro Analternativecarefacility

DU203NP-15-D-03049115500498 Page15of20

bull Alternativecarefacilitiesarebestdescribedasassistedlivingfacilitiesbull ThisdataelementincludesinformationandassistanceprovidedtotheParticipantandor

familymembersregardingtemporaryhousingoptionsItalsoincludesassistancewithanindividualstransitionbacktotheirapartmentfromshort-termcarefacilityorhospital

Page39PermanentHousingPlacementServiceCode

bull SimilarbutnotthesamethenextHousingDataElementisPermanentHousingPlacementServiceCode

bull ThisstartswithidentifyingaParticipantwhoreceivedpermanentorlong-termhousingassistance

bull Servicesincludeprovidinginformationregardinglong-termhousingorassistanceforapermanentorlong-termtransferto

o Anotherpropertyo Adifferentunitwithinthepropertyoro Analternativecarefacility

Page40PermanentHousingPlacementServiceCode

bull OnceagainletrsquoscheckinwithJohnandKathyforsomemoredetailedinformationregardingthisdataelement

bull TheconversationweareabouttohearoccurredafewmonthsafterKathyandJohnrsquosdiscussionofIntermediateHousingStatusCode

______________________________________________________________________________

bull KathyJohnitrsquosgoodtobebackwithyouHowarethingsgoingbull JohnHeyKathythingsaregreatIfeellikeIrsquomgettingthehangofmydutiesasa

ServiceCoordinatorIwasabletomeetwithNedagainandhadagreatupdateforyouThankstothehelpoftheprogramhecouldmoveoutofthestudioapartmentHereceivedaraiseinsalaryathisjobwhichallowedhimtomoveintosomethingabitmorespaciousTheoldplacewasonlyastudioapartmentwithlittleroomtomaneuveraroundNeddidendupstayingatthesameapartmentcomplexbuthemovedintoa1bedroom1bathHehappilyvolunteeredthisinformationtomeatourlastmeeting

bull KathyThatrsquosgreattohearJohnIrsquomgladtheprogramassistedhiminupgradinghishousingsituation

bull JohnSoregardingthePermanentHousingPlacementServiceCodesincetheprogramhelpedNedmovewithinhiscomplexthecorrectresponsewouldhavetobereceivedservicesdirectlythroughthegrantcorrect

bull KathyThatrsquosrightJohnNedreceivedservicesdirectlyfromtheprogramwhichisoption1

______________________________________________________________________________

DU203NP-15-D-03049115500498 Page16of20

Page41PermanentHousingPlacementServiceCode

bull KathyandJohncontinuetouseNedrsquoshypotheticalsituationtoprovidegreatexamplesofthesedataelementsWecanseethecorrectresponseoptionhereisoption1receivedservicesdirectlythroughthegrant

Page42PermanentHousingPlacementDate

bull PermanentHousingPlacementDateisastraightforwarddataelementbull ThisincludesidentifyingthedateaParticipantwasplacedinadifferentunitwithinthe

propertyalong-termtransfertoanotherpropertyortoanalternativecarefacility

Page43Pre-HousingCounselingandPost-HousingCounseling

bull ContinuingwehavePre-HousingCounselingandPost-HousingCounselingServiceCodesbull Pre-HousingCounselingentailsidentifyingaParticipantwhoreceivedcounseling

servicespriortopurchasingorrentinghousingbull Thesecounselingservicesaddresstopicssuchas

o Identifyingmortgageassistanceoptionso Creatingabudgetthatsupportspayingforhousingando Explainingrequireddocuments

bull Excludedcounselingservicesareo Bank-sponsoredmortgageseminarsopentothepublico AbankguidingtheParticipantthroughthepurchasingprocessando Sweat-equityprogramsinwhichParticipantsusetheirownandvolunteerlabor

toconstructtheirhomesbull Asyoucanseethereareseveralcounselingservicesthatareavailabletobereceived

throughthegrantorfromgrant-facilitatedreferralbull Post-HousingcounselingincludesidentifyingaParticipantwhoreceivedcounselingor

servicesafterpurchasingorrentinghousingbull Post-housingcounselingservicesaddresstopicssuchas

o Meetingrentrequirementso Avoidingdefaultandforeclosureo Managingcreditissuesando Changingamortgage

Page44ResidenceCensusTract

bull ThenextdataelementisResidenceCensusTractbull CensusTractsaresmallrelativelypermanentstatisticalsubdivisionsofacountyor

equivalententityTheprimarypurposeofcensustractsistoprovideastablesetofgeographicunitsforthepresentationofstatisticaldata

bull Thedataelementidentifiesthe11-digitcensustractnumberforaParticipantsresidence

DU203NP-15-D-03049115500498 Page17of20

bull Youwillfindtheinformationforthisdataelementthroughanon-linetoollocatedontheCensusBureauswebsiteThewebaddressforthetoolisonthisslideandatthetopofthenextslide

Page45ResidenceCensusTract(1)

bull ForthenextfewminutesIwanttospeakwithyouaboutResidenceCensusTractIwanttowalkyouthroughthestepsofthisdataelementAllthestepstocollectthisdataoriginatefromtheCensusBureaursquoswebsiteThereferencesyouareabouttoseearesummarizedfromourResidenceCensusTractFactSheet

bull JustareminderifyouareattendingthisvirtualconferencewithliveQampAyoucandownloadtheFactSheetfromAdobeConnectItisinthelowerleftcornerofyourscreen

bull ThisdataelementidentifiesParticipantrsquos11-digitresidencecensustractnumberbyusingtheCensusBureaursquosonlinetooltoconvertphysicaladdressestocensustractnumbers

bull HomelessParticipantsmaydesignateafixedlocationastheirresidencesuchasahomelessshelterorotherlocationwherethehomelessParticipantmayspendtimeorreturntoforsleep

bull TheCensusBureaudevelopedanonlinetoolforconvertingphysicaladdressestocensustractnumbersItislocatedatthewebaddresslistedatthetopoftheslide

bull Letrsquosgetstartedwiththestepstocollectthisdataelementbull Step1istoaccesstheCensusBureaursquostooltoconvertaddressestocensustractnumbersat

thewebaddressprovidedbull TheslidepresentsthescreenyouwillseewhenyouaccesstheCensusBureaursquostool

Page46ResidenceCensusTract(2)

bull Instep2youwillselectldquogeographiesrdquoontheleftsideofthescreenbull Onthisslideldquogeographiesrdquoselectionisshowninagreenboxbull Adropdownmenuwillappearwhichyouwillseeonthenextslide

Page47ResidenceCensusTract(3)

bull WithinthedropdownboxldquoSelectGeographiesrdquoclickonAddresstabandentertheParticipantrsquosaddress

Page48ResidenceCensusTract(4)

bull AtableofldquoGeographyResultsrsquofortheenteredaddresswillappearbull NextlocatethesecondcolumntitledldquoGeographyTyperdquoandtherowwithldquoCensus

Tractrdquobull Clicktheiconwiththeletterldquoirdquointhefar-rightcolumntitledldquoAboutrdquo

DU203NP-15-D-03049115500498 Page18of20

bull AsyoucanseeontheslidetheappropriaterowisshowninagreenboxAgreenarrowpointstotheletterldquoirdquo

bull Clickontheletterldquoirdquointhisrow

Page49ResidenceCensusTract(5)

bull ThisisthefinalstepinourillustrativeexampleAsIrsquomsureyoucanseethereisalotofinformationonthispageYourdutiesaresimplesodonrsquotletthisoverwhelmyou

bull InthepopupwindowlocatethecolumnwiththemostrecentyearandtherowtitledldquoCoderdquo

bull SeethenumberwherethecolumnforthemostrecentyearandtherowtitledldquoCoderdquointersectThenumbercontainsldquoUSrdquowithinit

bull TheResidenceCensusTractnumberistheeleven(11)digitnumberthatappearsafterUSTheResidenceCensusTractnumberis12031015924

bull Onthisslidethenumberisindicatedbyagreenbox

Page50ResidenceCensusTract

bull ResponseoptionsforResidenceCensusTractincludeentering1 TheCensusTractNumber2 NAOR3 Informationnotcollected

Page51ResidenceCensusTract

bull Asshowninourillustrativeexamplethecorrectresponseoptionwouldbetoenterthenumber1231015924

bull ItisimportanttorememberthatthenumbersfollowingldquoUSrdquowillbeconsideredyourResidenceCensusTractNumber

Page52OpportunityAreaCensusTract

bull LetrsquostalkalittleabouttheOpportunityAreaCensusTractbull ThereasonforthisdataelementistoidentifyaParticipantwholivesinanOpportunity

AreainthecommunityrsquosRegionalFairHousingEquityAssessment(FHEA)bull SelectedcommunitieshavecompletedaRegionalFairHousingEquityAssessmentofa

regionlookingacrossmultiplecomponentstogainafullpictureofregionalequityandaccesstoopportunity

bull AnOpportunityAreameetsallthefollowingcriteriao Segregatedareasandareasofincreasingdiversityandorracialethnic

integrationo Raciallyethnicallyconcentratedareasofpovertyo Accesstoexistingareasofhighopportunity

DU203NP-15-D-03049115500498 Page19of20

o Majorpublicinvestmentsando Fairhousingissuesservicesandactivities

bull AccordingtoHUDifyoudonrsquotknowifthecommunityinwhichtheParticipantresidescompletedaRegionalFairHousingEquityAssessmentorifthepropertyisinanOpportunityAreaCensusTractpleaseleavethisfieldasNA

Page53FairHousingandCivilRightsAssistanceServiceCode

bull AswebringthisvirtualconferencetoaclosethereisonefinalHousingDataElementtodiscuss

bull TheFairHousingandCivilRightsAssistanceServiceCodeidentifiesaParticipantwhoreceivedservicesconsistentwiththeFairHousingandServiceAct

bull Servicesaredesignedtopromoteo Integratedlivingpatternsando Communitiesthatarediversealongmultipledimensions

bull Servicesaredesignedtoavoido PatternswhereaParticipantisforcedtoliveinhighpovertyareaso Areassufferingfromalackofaccessibleservicesoro Areaswhichlackintegrationintermsofincomeracecolorreligionfamilial

statusnationaloriginordisabilitystatusbull Effortstopromoteintegratedlivingpatternsandcommunitiesthatarediversearea

goodwaytoendtodayrsquosdiscussionofdataelements

Page54Summary

bull ThisconcludesourDataElementsforHousingLetrsquosreviewsomekeycomponentsbeforewegettoourQampAsession

Page55Summary

bull HUDprovidedthefollowingupdateso InformationforBudget-BasedServiceCoordinatorsappliesto202o AnewresponseoptionofldquoInformationnotcollectedrdquoisaddedtoresponseoptions

thatincludeldquoNArdquoThisisappropriatetousewhentheservicecoordinatordoesnotreceiveinformationaboutadataelementfromaParticipant

bull NeedsAssessmentdocumentsrevealthepastandcurrentdetailsofaParticipantrsquosstrengthsandneedstomatchtheParticipanttoappropriatehousingandsupportiveservices

bull Apersonisconsideredhomelessifthepersonlacksafixedregularadequatenighttimeresidence

bull Permanenthousingincludeso Anotherpropertyo Differentunitwithinthesamepropertyando Alternativecarefacilities

DU203NP-15-D-03049115500498 Page20of20

bull Fairhousingandcivilrightsassistancepromoteso Communitieswithdiversityalongmultipledimensionso Integratedlivingpatterns

bull CollectingandreportingdataallowsidentificationofthenumberofindividualsyouservetheneedforservicesandservicesdeliveredItcommunicatesthehardworkyoudoProvidingthisdataallowsforadditionalinformationtosupporttheimportanceofandneedforfundingThiswillfurthersupportthegoodworkyoudo

Page56QuestionsandAnswers

bull WewelcomeyourquestionsandfeedbackContactHUDbye-mailataskgmohudgovtoo ProvidefeedbackregardingtheStandardsforSuccessframeworkmethodologyand

toolsando SubmitquestionsItishelpfultoidentifyyourGrantProgramwiththequestionas

clarifyinginformationbull MakesuretoIncludeStandardsforSuccessinthee-mailrsquossubjectline

ForthoseofyouparticipatinginagroupvirtualconferenceonAdobeConnectwewillrespondtoquestionssubmittedthroughtheQampAdialogueboxonAdobeConnect

IwillaskmyStrategyGencolleaguesBridgetBoothandSoulisLindsey-PangalostohelpwiththeanswerstoyourquestionsPleasesubmitallquestionsthroughtheQampAboxonthelowerrightcornerofyourscreen

• StrategyGen-SfS-VC5-Housing-5-23-2017
• • HUD Standards for Success PilotData CollectionParticipant Housing Data Elements
  • Todayrsquos Presenter
  • Objectives of Session
  • At the end of this session you will
  • Slide Number 5
  • Participant Centered Data Elements
  • Previous Virtual Conference- Participant Health Data Elements
  • Slide Number 8
  • Participant Housing Data Elements ndash List
  • Participant Housing Data Elements ndash List (continued)
  • Needs Assessment Service Code
  • Needs Assessment Service Code
  • Needs Assessment Service Code
  • Meeting of Service Coordinators ndash John and Kathy
  • Hypothetical Example - Meet Ned ndash Program Participant
  • Homeless Status Code
  • Homeless Status Code
  • Homeless Status Code
  • Shelter Placement Service Code
  • Prior Night Residence Code
  • Housing Status Code
  • Years in Subsidized Housing Number
  • Hypothetical Example ndash Ned ndash Additional Details
  • Chronically Homeless Status Code
  • Ned ndash Chronically Homeless Status
  • Weeks Homeless Count
  • Weeks Homeless Count
  • Returning CitizenEx-Offender Code
  • Returning CitizenEx-Offender Code
  • Hard to House Code
  • Transportation Assistance Service Code
  • Independent Living Service Code
  • Independent Living Service Code
  • Independent Living Service Code
  • Intermediate Housing Status Code
  • Intermediate Housing Status Code
  • Intermediate Housing Status Code
  • Temporary Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Date
  • Pre-Housing Counseling and Post-Housing Counseling
  • Residence Census Tract
  • Residence Census Tract (1)
  • Residence Census Tract (2)
  • Residence Census Tract (3)
  • Residence Census Tract (4)
  • Residence Census Tract (5)
  • Residence Census Tract
  • Residence Census Tract
  • Opportunity Area Census Tract
  • Fair Housing and Civil Rights Assistance Service Code
  • Slide Number 54
  • Summary
  • Questions and Answers
  • • SfS-VC5-Housing Speakers Notes 5-23-2017

DU203NP-15-D-03049115500498 Page4of20

Page10HousingDataElementsndashList(continued)

bull Wewilldescribeeachdataelementindetailandwillansweranyquestionsyouhavebull PleasefeelfreetoenteranyquestionsyoumayhaveintheQampAboxontheAdobe

ConnectscreenduringthepresentationWewilldiscussthequestionsandanswersattheconclusionofthispresentation

Page11NeedsAssessmentServiceCode

bull OurfirstdataelementfordiscussionaddressesoneofyourinitialactionswithaParticipanttheNeedsAssessmentServiceCode

bull ThisidentifiesaParticipantwhoreceivedadocumentedassessmentorIndividualServicesandTrainingPlan(ISTP)todetermineappropriatehousingandsupportiveservices

bull TheassessmentmustincludeadocumentidentifyingaParticipantrsquoshousingandsupportiveserviceneeds

bull TheassessmentrevealsthepastandcurrentdetailsoftheParticipantrsquosstrengthsandneedstomatchtheParticipanttoappropriatehousingandsupportiveservices

bull TheassessmentcanoccureitheratinitialscreeningorattimeofentrytoahousingprogramanddocumentedintheParticipantrsquoscaserecord

Page12NeedsAssessmentServiceCode

bull TheNeedsAssessmentServiceCodeprovidesagoodexampleforcommunicatingupdatedinformationfromHUDrsquosOfficeofStrategicManagement

bull HUDhasnewinformationregardingStandardsforSuccessanddataelementsbull TheinformationrelatedtoBudget-basedServiceCoordinatorsalsorelatesto202bull ThischangeisreflectedintheAppliestoGrantsbox202isnowincludedwithBudget-

based(B-b)ServiceCoordinatorsYouwillnolongerseereferencesto202bull AsareminderB-bServiceCoordinatorscollectandreportthesameDataElementsas

Multi-FamilyServiceCoordinators(MFSC)

Page13NeedsAssessmentServiceCode

bull AnotherchangeHUDisaddingtheresponseoptionofldquoInformationnotcollectedrdquotoanysetofresponseoptionsthatincludetheldquoNArdquoorldquoNotApplicablerdquooption

bull InsomeprogramsaServiceCoordinatormaynotreceiveinformationfromaParticipantaboutadataelementItisnotasituationwheretheindividualrefusedtoprovideananswerWhenaServiceCoordinatororaGranteedoesnotreceiveinformationfromaParticipantaboutadataelementtheappropriateresponseoptionisldquoInformationnotcollectedrdquo

bull ThisnewresponseoptionisincorporatedintotheInFormtoolthatHUDwillbedeliveringinthefutureAASCOnlinemadethischangeintheirsystemaswell

DU203NP-15-D-03049115500498 Page5of20

bull TheresponseoptionboxshowsusthatresponseoptionsnowincludeldquoInformationnotcollectedrdquoatthebottomoftheresponseoptionsbox

bull Itisimportanttocollectdatatoquantifyo Needsforserviceso Thenumberofindividualsservedando Servicesdelivered

bull Itisameanstocommunicateyourworkbull TheaggregatedinformationprovidesadditionalsupportforrequestsforfundingThis

willfurthersupportthegoodworkyoudo

Page14HypotheticalExamplendashJohnandKathyndashServiceCoordinatorMeeting

bull IfyouparticipatedinourlastvirtualconferenceyouwereintroducedtoServiceCoordinatorsnamedJohnandKathyJohnisnewtohisroleasaServiceCoordinatorKathyhas7yearsrsquoexperienceandishelpingJohnlearnhisnewroleJohnandKathyarebacktodaytohelpillustratehowtocollectthedataelementsrelatedtohousing

bull TheconversationsbetweenJohnandKathyareusedtoillustratedataelementsStandardsforSuccessisnotrecommendingyouchangethewayyouconductyourworkWeunderstandthatyourelyoninformationvolunteeredbytheParticipantsinyourprogramandmaynotbeaskingquestionsdirectlyoftheParticipants

Page15HypotheticalExample-MeetNed

bull FortodayrsquosdiscussionwewillbeusingourfriendNedasahypotheticalexampletohelpexplaindataelements

bull LetrsquoslisteninonKathyandJohnrsquosdiscussionaboutinformationthatNedvolunteeredtoJohnregardinghishistorypriortoenrollinginthehousingprogram

_________________________________________________________________________________

bull KathyHelloJohnHowarethingsgoingbull JohnPrettywellIamsobusyThedaysgobyveryquicklybull KathyThelasttimewetalkedyouweregettingmoreacquaintedwithcollectingdata

abouttheParticipantsHowisthatcomingalongbull JohnIamgettingmoreandmorefamiliarwiththedataelementstheirdefinitionsand

guidelinesforcollectingIstillhaveafewquestionsDoyouhavetimetoanswerthembull KathySurebull JohnIrsquollstartwithaParticipantwhoIamworkingwithanddevelopedwhatIbelieveisa

goodrelationshipwithhimIrsquollcallhimNedNedtoldmeheis28yearsoldandlivesinWashingtonDCHesaidhedidnrsquothaveahomepriortojoiningtheprogramHeusuallysleptinthestreetsorataoneofthelocalhomelesssheltersHevolunteeredthathedidnothaveacriminalrecordjustdidnrsquothavemuchgoodluckaftergettingoutoftheArmy

DU203NP-15-D-03049115500498 Page6of20

bull KathyJohndidNedsayhowlonghehadbeenlivingonthestreetsorwhatfactorscontributedtohissituation

bull JohnNedjustsaidhehadnothadthebestluckHetoldmehewasonthestreetsandinsheltersfor10monthsoutofthelastyear

bull KathyJohndoyouknowifNedisdiagnosedasdisabledbull JohnNoathirdpartytoldmehehasnodisabilityNedsayshejusthasbadluck

_________________________________________________________________________________

bull ThisisagreatwaytostartoffourdiscussionNedvolunteeredsomevaluableinformationtoJohnthatwewillbeabletousetohelpunderstandsomeofthedataelements

Page16HomelessStatusCode

bull ThenexttwodataelementsIwilldiscussprovideadefinitionoftermsthatyouwillseeinafewresponseoptionsrelatedtohousing

bull ThedataelementHomelessStatusCodeprovidesadefinitionofldquohomelessrdquoo TheHomelessStatusCodeidentifiesaParticipantwholacksafixedregular

adequatenighttimeresidenceo AParticipantisconsideredhomelessiftheirprimarynighttimeresidenceis

sect Apublicorprivateshelteroperatedfortemporaryaccommodationsect Aninstitutionprovidingtemporaryresidenceforindividualsintendedto

beinstitutionalizedorsect Otherplacenotordinarilyusedasaregularsleepingaccommodation

o AParticipantunderage18isconsideredhomelessiftheylefthomewithoutthepermissionoftheirfamily(runawayyouth)

o AParticipantisnotconsideredhomelessiftheParticipantissect Sleepinginatemporaryresidencewhileawayfromhomesect Imprisonedorsect DetainedunderanActofCongressorStatelaw

bull LetrsquoscheckontheinformationprovidedbyNedregardinghislivingsituationtodetermineifheishomeless

Page17HomelessStatusCode

bull AsyoucanseethereareafewresponseoptionsfortheHomelessStatusCode

Page18HomelessStatusCode

bull RegardingNedhestatedhehasbeenonthestreetsorinhomelesssheltersfor10monthsofthelastyear

bull Nedisinfacthomeless

DU203NP-15-D-03049115500498 Page7of20

Page19ShelterPlacementServiceCode

bull AnotherdataelementthatprovidesdefinitionalinformationisShelterPlacementServiceCodeItprovidesthedefinitionofanemergencyshelter

bull Letrsquoslookatourgraphicforanexplanationofthisbull Asyoucanseeanemergencyshelterisanyfacilitywhichtheprimarypurposeisto

provideatemporaryshelterforthehomelessanddoesnotrequireoccupantstosignleasesoroccupancyagreements

bull Emergencysheltersincludehousingandsupportservicesforthehomelessbull Ashelterprovidessupportsupervisionandasafeplacetoliveinstructuressuchas

o Agrouphomeo Clustersofapartmentsoro Anetworkofhomesthatintegratehousingandservicesforlow-income

individualsandfamilies

Page20PriorNightResidenceCode

bull LetrsquosdiscussthePriorNightResidenceCodewhichismeanttoidentifythetypeoflocationwhereahomelessParticipantsleptthenightbeforereceivinggrant-fundedservices

bull IfaParticipantsleptinaninstitutionforlessthan30daysimmediatelypriortoreceivinggrant-fundedservicesthenrespondwiththelocationwhereParticipantsleptpriortobeinginstitutionalized

bull AsyouseeonthisslidethelistofresponseoptionsislengthyThereare18ofthemsoIwillnotreadofftheentirelist

bull Iwanttoexpandontwoofourresponseoptionsforfurtherclarificationo Option14orsafehavensareprogramsorshelterswhereapersonresidesfora

longerperiodoftimeForexampleanindividualmaybeinasafehavenforpregnantwomensothepersonmaybetherefor6monthsThisdiffersfromanemergencyshelter(option1)whereanindividualmaystayforafewdays

o Option18ortransitionalhousingforhomelesspersons(includinghomelessyouth)referstohousingwithpaidrentandmandatoryparticipationinservicesForinstanceasaconditionofreceivingpaidrenttheindividualmustreceiveemploymenttrainingcounselingetcThegoalwithtransitionalhousingprogramsistohelpgetthepersonintoindependentliving

bull YoucanalsofindthislistintheDataIntegrityReferenceManualonPage118bull AsareminderdetailedinformationregardingallDataElementsisintheDataIntegrity

ReferenceManualThemanualprovidescomprehensiveinformationforunderstandingandcollectingallDataElements

DU203NP-15-D-03049115500498 Page8of20

Page21HousingStatusCode

bull NextisHousingStatusCodeThisidentifiesaParticipantrsquoscurrenttypeofhousingandifapplicablehowthehousingispaidfor

bull Iwanttotouchonafewofresponseoptionsbull Option1IdentifiesasaPublicHousingResidentYouprobablyknowpublichousingwas

establishedtoprovidedecentandsaferentalhousingforeligiblelow-incomefamiliestheelderlyandpersonswithdisabilitiesHUDadministersFederalaidtolocalhousingagenciesthatmanagethehousingforlow-incomeresidentsatrentstheycanafford

bull Option2TenantBasedRentalVoucherisahousingvoucherthatisissuedtoanindividualorfamilymostoftenbyahousingauthorityforrentinghousingofaParticipantrsquoschoiceThevouchermustbeacceptedbytheowneroftherentalpropertyTherentalpropertycanbeahouseapartmenttrailermulti-familyunitetc

bull Option3AProjectBasedRentalVoucherisasubsidizedrentalunitTheldquoprojectrdquoorpropertydetermineseligibilityandsubsidyunderHUDguidelines

bull AsyoucanseeresponseoptionsvaryfromldquoIdentifiesasapublichousingresidentrdquoallthewaytoldquoOwnsahomerdquotoldquoHomelessrdquo

Page22YearsinSubsidizedHousingNumber

bull AswecontinueournextdataelementisYearsinSubsidizedHousingNumbero ThiselementidentifiesthenumberofyearsaParticipantlivedinpublicor

privatesubsidizedhousingo IfaParticipanthasbeeninsubsidizedhousingfordurationslessthan365days(a

completeyear)totalthenumberofthesedaysandthenroundthenumbero Rememberwhenrecordingthisdatayoumustcounteachepisodeevenifit

wasnotinconsecutiveyearsandroundtothenearestwholeyear

Page23HypotheticalExamplendashNedndashAdditionalDetails

bull WecantakethisopportunitytolisteninonadiscussionbetweenJohnandKathyregardingsomeadditionaldetailsrelatedtothehypotheticalParticipantNed

_________________________________________________________________________________

bull KathyJohnyoutoldmeafewthingsaboutNedDidNedtalkaboutanyadditionaldetailsthatwillhelpyouunderstandhissituation

bull JohnHedoestalkquitealotWhatotherinformationwereyouthinkingofbull KathyFirstoffdidNedgiveyouotherdetailsaboutspecificepisodesofhomelessnessI

usethewordldquoepisoderdquotorefertoaperiodwhenanindividualdidnothaveafixedregularnight-timeresidenceThestreetsorahomelessshelterareexamples

bull JohnYesNedsaidheexperienced4episodesofhomelessnessinthelast36monthsThisincludedlivingplace-to-placeinlocationssuchasthestreetsandhomelesssheltersSo

DU203NP-15-D-03049115500498 Page9of20

theywouldbeconsideredasepisodesInthepreviousyearNedwasonthestreetsfor10monthsbeforebeingadmittedtothehospitalforthelast35days

bull KathyOkaythatishelpfulYousayNedhasbeenhomeless4timesinthepast36monthsPriortothelastyearhowlongwereeachofthoseepisodes

bull JohnLetrsquosseepriortothelastyearwhichwehavealreadydiscussedNedrsquosfirstexperiencewasquiteshortlastingabout5daysAfterthatNedhadtwomoreepisodesOneofthoselasted20daystheotherwas14daysThatledtohismorerecentepisodeof10months

_________________________________________________________________________________

bull AsyoucanseefromKathyandJohnrsquosdiscussionthesearesomekeyfactorsthatwillbeabletousetodetermineNedrsquoshomelessstatusYouwillunderstandthismorewiththenextdataelement

Page24ChronicallyHomelessStatusCode

bull SoafterthediscussionofadditionaldetailsforNedwewilllookattheChronicallyHomelessStatusCode

bull ThechartonthisslidesummarizestherequirementstobeconsideredchronicallyhomelessTheseinclude

1Ishomeless

2Anindividualisanunaccompaniedhomeless

3Hasadisablingcondition

4aIscontinuouslyhomelessforayearormoreOR

4bHadatleastfourepisodesofhomelessnessinthepast3yearseachlastingaminimumof15daysandfinally

5Meetstheconditionsforbeingchronicallyhomelessbeforeresidinginaninstitutionalfacilitysuchasjailsubstanceabuseormentalhealthtreatmentfacilityhospitalorsimilarfacilityforfewerthanninety(90)days

bull JustareminderthisinformationisavailablewithintheChronicallyHomelessFactSheetareferencematerialthatweprovidetoyou

Page25NedndashChronicallyHomelessStatusCode

bull LetrsquosapplythistoNedrsquossituation

DU203NP-15-D-03049115500498 Page10of20

o FirsthomelessmeaningNedlacksafixedregularadequatenighttimeresidencebecausehelivedinareasnotdeemedtobesuitablesleepingplacesforhumanhabitationsuchasthestreetsandahomelessshelterNeddoesmeetthisrequirement

o NextunaccompaniedhomelessNedisahomelessindividualwhoisalonewhilehomeless

o NextadisablingconditionNeddoesnotsufferfromasubstanceabusedisorderseriousmentalillnessdevelopmentaldisabilityPTSDcognitiveimpairmentsresultingfrombraininjuryorchronicphysicalillnessordisability

o Thedurationofhomelessnessmustbecontinuousforayearormoreorfourepisodesofhomelessnessinthepast3yearseachlastingaminimumof15daysFromouradditionaldetailsNedinformedJohnthathehasexperienced4episodesofhomelessnessinthepast3yearsbutoneepisodeonlylasted14days

o FinallydoesNedmeettheconditionsforbeingchronicallyhomelessbeforebeinginstitutionalizedforfewerthan90daysAswecandetermineNeddoesnotmeettherequirementsforbeingchronicallyhomelessbeforebeinghospitalizedforfewerthan90daysHedoesnotmeetalltherequirementsonourchronicallyhomelesschart

bull Theconclusiono IsNedchronicallyhomelesso NoNedisnotchronicallyhomeless

Page26WeeksHomelessCount

bull NextwehaveourWeeksHomelessCountTheappropriatequestionthatwouldpertaintothisdataelementisldquoHowmanyweekshastheParticipantbeenhomelessinthepast12monthsrdquo

bull IfaParticipanthashomelessepisodesfordurationslessthan7days(acompleteweek)totalthenumberofthesedaysandthenroundtothenearestwholeweek

bull Usewholenumbersbull Nowrememberthisisoutofa12-monthperiodItisveryimportanttoreportonlyonthat

timeframe

Page27WeeksHomelessCount

bull NedrsquoshistorygivesagreatexampleofhowtocalculatetheWeeksHomelessCountdataelement

bull AsyoucanseeonthisslidetheformulafortheWeeksHomelessCountwillbethenumberofmonthsmultipliedby433whichistheaveragenumberofweeksinamonthThiscalculationwillgiveyouthenumberofhowmanyweekstheParticipantwashomelesspriortobeinghospitalizedNedtoldushewasonthestreetsandinsheltersfor10monthspriortobeinghospitalized10monthsmultipliedby433weeksequals4333weeks

DU203NP-15-D-03049115500498 Page11of20

bull Nextwemusttakethe35daysthatNedwasadmittedintothehospitalanddeterminehowmanyweeksthisrepresentsTodothiswetakethe35daysanddivideby7daysperweektodeterminethatNedwasinthehospitalfor5weeks

bull Finallyweaddthe5weekstoourpre-existing4333weekstoobtainatotalof4833weekshomelessRounding4833toawholenumbergivesusatotalof48weeks

Page28ReturningCitizenEx-OffenderCode

bull ForthenexthousingdataelementwewilldiscusstheReturningCitizenEx-OffenderCodebull TheReturningCitizenEx-OffenderCodeidentifiesaParticipantrsquosstatuswiththecriminal

justicesystemor(CJS)bull ItidentifiesaParticipantwhohasactivecriminalrecordsorwaschargedwith

committingacrimeinthepriortwelve(12)monthsbull Itincludesindividualschargedwithacrimethroughthestagesofthecriminaljustice

systemtothetimeanindividualisreleasedfromprobationbull ThereisnoneedtoincludeaParticipantwhohasneverbeenchargedwithcommittinga

crimebull Notetheresponseoptionsforthisdataelementincludeatimeelementoftheprevious

12monthsbull KathyandJohnhaveagreatexamplewecanusetodeterminehowbesttorespondto

thisdataelement

______________________________________________________________________________

bull KathyJohnitisimportantforustohaveabriefdiscussionregardingNedrsquosexperienceswiththeCriminalJusticeSystem(CJS)ItwillhelpusanswerthedataelementReturningCitizenEx-OffenderCodeDidhevolunteeranyofthisinformationtoyou

bull JohnYeshedidNedwasveryopenaboutdiscussinganymattersregardingtheCriminalJusticeSystemLikeIsaidbeforeheisaUSArmyveteranwhoprideshimselfondoingtherightthing

bull KathyThatrsquosgreattohearDoesNedhaveanactivecriminalrecordorwashechargedwithcommittingacrimeintheprior12months

bull JohnNoKathyNeddoesnrsquothaveacriminalrecordandhasneverbeencommittedofacrimeHeprideshimselfonfollowingthelawsthathavebeenputinplaceHecontinuedtoemphasizeheenrolledintheArmytoprotectthislandandthelawsweallliveby

______________________________________________________________________________

Page29ReturningCitizenEx-OffenderCode

bull ThepreviousconversationshowsusthatJohnwouldbechoosingOption3theindividualisnotcurrentlysubjecttoanyphaseoftheCJSandhasnotbeenintheprevious12months

DU203NP-15-D-03049115500498 Page12of20

Page30HardtoHouseCode

bull HardtoHouseCodeismeanttoidentifyaParticipantwhoishardtohouseduetothehighriskoflosingtheirhousingandanyfactorcontributingtobeingahighrisktohouse

bull Afewofourresponseoptionsforthisdataelementincludeo Headofhouseholdhaslivedinpublichousingformorethan10yearso Headofhouseholddoesnothaveahigh-schooldiplomaorGEDando Theheadofhouseholdisasingleelderlyadultwhoistheprimarycaregiverfor

oneormorechildren

Page31TransportationAssistanceServiceCode

bull TransportationAssistanceServiceCodeisaprettyinterestinghousingdataelementbull ThisincludesidentifyingaParticipantwhoreceivedtransportationservicesbull Asyoucanseefromourgraphictransportationservicesinclude

o Passesortokensforpublictransportationo Ridesinserviceprovidersrsquovehicleso Carpoolsarrangedbyserviceprovidersando Assistancewithrepairstopersonalvehicles

Page32IndependentLivingServiceCode

bull IndependentLivingServiceCodeisthenextdataelementonourlistItappliestoParticipantswhoaredisabledorelderly

bull Forthisdataelementelderlyisanindividualage62andolderFrailisdescribedasneedingassistancewith3ormoreActivitiesofDailyLiving(ADLs)

bull WediscussedActivitiesofDailyLivinginourlastvirtualconferenceYoucanalsofindthedefinitionofActivitiesofDailyLivingintheDataIntegrityReferenceManualonpage90

bull WhenfrailelderlyisreferencedintheIndependentLivingServiceCodeitpertainstoelderlyresidentsage62orolderwith3ormoreADLs

bull ThisdataelementinvolvesidentifyingdisabledorfrailelderlyParticipantswhoo 1Receivedassistanceobtaininghousingoro 2Receivedservicesthatenablethemtoremainintheirhome

bull ServicesthatenableadisabledorfrailelderlyParticipanttoremaininthehomeincludeo Cleaningthehomeorlaundryo Cookingo Payingbillso Organizingpersonalrecordsando Utilitycompanyissues

bull ServicesthatenableadisabledorfrailelderlyParticipanttoremaininthehomealsoincludereferralstoservicesorsupportstoassisttheParticipantswith

o Keepingo Managingand

DU203NP-15-D-03049115500498 Page13of20

o Maintainingallaspectsoftheirhomeotherthanhomemakingbull WeunderstandthatmostofyouServiceCoordinatorsarenotinvolvedinhomemaking

Justforsomeclarificationhomemakingincludeso Beautifyingthehomeo Homedecoratingo Organizingthehomeo Gardeningo Holidaydecorationso Craftso Messageforumsando Recipedatabases

Page33IndependentLivingServiceCode

bull ThehypotheticalexamplebetweenJohnandKathyregardingNedprovidesinformationforcollectingthisdataelement

Page34IndependentLivingServiceCode

bull JohntoldusNedis28yearsoldandisnotdisabledSinceNedisnotdisabledorelderlytheappropriateresponseoptionisldquoNArdquonotapplicable

bull RememberwhenaServiceCoordinatororaGranteedoesnotreceiveinformationfromaParticipantaboutadataelementtheappropriateresponseoptionisldquoldquoInformationnotcollectedrdquoThisisanalternativeoptionforwheninformationregardingadataelementwasnotreceived

Page35IntermediateHousingStatusCode

bull ThemainquestionforIntermediateHousingStatusCodeisldquoDidaParticipantretainParticipantrsquoshousingandwhatmethoddidtheParticipantutilizerdquo

bull ThisinvolvesidentifyingaParticipantrsquosmethodforretaininghousingbull ThemethodsfocusonapproachestomeetrentormortgageresponsibilitiesThis

includeso Avoidedevictionfromrentalpropertyo ObtainedaHomeEquityConversionMortgage(HECM)

sect YoumaybewonderingwhatthisisAHomeEquityConversionMortgageissomethingthatwascreatedbyTheFederalHousingAdministration(FHA)Knownbysomeasareversemortgageitallowsmortgageinsuranceborrowerswhomeettheagerequirementof62totransfertheequityoftheirhomeintomonthlypaymentstothemortgageinsuranceborrower

o Anothermethodthatmaybeusedforthisdataelementispreventingorresolvingamortgagedefault

DU203NP-15-D-03049115500498 Page14of20

Page36IntermediateHousingStatusCode

bull LetrsquosseewhatinformationKathyandJohncansharewithusregardingthisdataelement

bull WemoveintoafuturetimewhenthenextsetsofdiscussionsfocusonservicesNedreceivedasaprogramParticipant

______________________________________________________________________________

bull JohnHeyKathyIwantedtogiveyousomeupdatesthatNedreportedtomebull KathyThatsoundsgreatJohnIrsquomgladthatNedcontinuestovolunteerupdatestoyoubull JohnIhadafewquestionsrelatedtotheinformationhegavemeThingshavebeen

complicatedwithNedsincewelastmetbull KathyHowsobull JohnWellthingsstartedlookingupforhimforawhileHehadfinallygottenoffthe

streetsobtainedapart-timejobandwaslivinginasmallrentalpropertyinDCShortlyafterhewashavingtroublepayingtherentinfullandthelandlordwasthreateningtoevicthimNeddoesnrsquotreceivealargeamountofpaywithhispart-timejobsoitwasdifficultforhimtomanagethefullmonthrsquosrentupfront

bull KathySowhathappenedbull JohnLuckilyhecouldsitdownwithhissupervisoratworkandreceivemorehours

Nedwasextremelyexcitedtotellmetheyallowhimtoworkovertimesomeweeksbull KathyThatrsquosgreatsohewasnrsquotevictedfromtherentalpropertybull JohnNohewasnotevictedHewasabletohaveameetingwithhislandlordandnow

hersquosaheadofhisrentbyafullmonthbull KathyJohnthatrsquosgreatnewsforNedRegardingtheIntermediateHousingdata

elementthecorrectresponsehereisoption1avoidedeviction

______________________________________________________________________________

Page37IntermediateHousingStatusCode

bull ThatwasagreatexamplegivenbyKathyandJohnbull NedsecuredmorehoursathisjobresultinginincreasedpayThishelpedeasetheburden

ofhisrentexpenseandinturnheavoidedbeingevicted

Page38TemporaryHousingPlacementServiceCode

bull ThenextHousingDataElementisTemporaryHousingPlacementServiceCodebull ThisstartswithidentifyingaParticipantwhoreceivedtemporaryorshort-termtransfer

too Anotherpropertyo Adifferentunitwithinthepropertyoro Analternativecarefacility

DU203NP-15-D-03049115500498 Page15of20

bull Alternativecarefacilitiesarebestdescribedasassistedlivingfacilitiesbull ThisdataelementincludesinformationandassistanceprovidedtotheParticipantandor

familymembersregardingtemporaryhousingoptionsItalsoincludesassistancewithanindividualstransitionbacktotheirapartmentfromshort-termcarefacilityorhospital

Page39PermanentHousingPlacementServiceCode

bull SimilarbutnotthesamethenextHousingDataElementisPermanentHousingPlacementServiceCode

bull ThisstartswithidentifyingaParticipantwhoreceivedpermanentorlong-termhousingassistance

bull Servicesincludeprovidinginformationregardinglong-termhousingorassistanceforapermanentorlong-termtransferto

o Anotherpropertyo Adifferentunitwithinthepropertyoro Analternativecarefacility

Page40PermanentHousingPlacementServiceCode

bull OnceagainletrsquoscheckinwithJohnandKathyforsomemoredetailedinformationregardingthisdataelement

bull TheconversationweareabouttohearoccurredafewmonthsafterKathyandJohnrsquosdiscussionofIntermediateHousingStatusCode

______________________________________________________________________________

bull KathyJohnitrsquosgoodtobebackwithyouHowarethingsgoingbull JohnHeyKathythingsaregreatIfeellikeIrsquomgettingthehangofmydutiesasa

ServiceCoordinatorIwasabletomeetwithNedagainandhadagreatupdateforyouThankstothehelpoftheprogramhecouldmoveoutofthestudioapartmentHereceivedaraiseinsalaryathisjobwhichallowedhimtomoveintosomethingabitmorespaciousTheoldplacewasonlyastudioapartmentwithlittleroomtomaneuveraroundNeddidendupstayingatthesameapartmentcomplexbuthemovedintoa1bedroom1bathHehappilyvolunteeredthisinformationtomeatourlastmeeting

bull KathyThatrsquosgreattohearJohnIrsquomgladtheprogramassistedhiminupgradinghishousingsituation

bull JohnSoregardingthePermanentHousingPlacementServiceCodesincetheprogramhelpedNedmovewithinhiscomplexthecorrectresponsewouldhavetobereceivedservicesdirectlythroughthegrantcorrect

bull KathyThatrsquosrightJohnNedreceivedservicesdirectlyfromtheprogramwhichisoption1

______________________________________________________________________________

DU203NP-15-D-03049115500498 Page16of20

Page41PermanentHousingPlacementServiceCode

bull KathyandJohncontinuetouseNedrsquoshypotheticalsituationtoprovidegreatexamplesofthesedataelementsWecanseethecorrectresponseoptionhereisoption1receivedservicesdirectlythroughthegrant

Page42PermanentHousingPlacementDate

bull PermanentHousingPlacementDateisastraightforwarddataelementbull ThisincludesidentifyingthedateaParticipantwasplacedinadifferentunitwithinthe

propertyalong-termtransfertoanotherpropertyortoanalternativecarefacility

Page43Pre-HousingCounselingandPost-HousingCounseling

bull ContinuingwehavePre-HousingCounselingandPost-HousingCounselingServiceCodesbull Pre-HousingCounselingentailsidentifyingaParticipantwhoreceivedcounseling

servicespriortopurchasingorrentinghousingbull Thesecounselingservicesaddresstopicssuchas

o Identifyingmortgageassistanceoptionso Creatingabudgetthatsupportspayingforhousingando Explainingrequireddocuments

bull Excludedcounselingservicesareo Bank-sponsoredmortgageseminarsopentothepublico AbankguidingtheParticipantthroughthepurchasingprocessando Sweat-equityprogramsinwhichParticipantsusetheirownandvolunteerlabor

toconstructtheirhomesbull Asyoucanseethereareseveralcounselingservicesthatareavailabletobereceived

throughthegrantorfromgrant-facilitatedreferralbull Post-HousingcounselingincludesidentifyingaParticipantwhoreceivedcounselingor

servicesafterpurchasingorrentinghousingbull Post-housingcounselingservicesaddresstopicssuchas

o Meetingrentrequirementso Avoidingdefaultandforeclosureo Managingcreditissuesando Changingamortgage

Page44ResidenceCensusTract

bull ThenextdataelementisResidenceCensusTractbull CensusTractsaresmallrelativelypermanentstatisticalsubdivisionsofacountyor

equivalententityTheprimarypurposeofcensustractsistoprovideastablesetofgeographicunitsforthepresentationofstatisticaldata

bull Thedataelementidentifiesthe11-digitcensustractnumberforaParticipantsresidence

DU203NP-15-D-03049115500498 Page17of20

bull Youwillfindtheinformationforthisdataelementthroughanon-linetoollocatedontheCensusBureauswebsiteThewebaddressforthetoolisonthisslideandatthetopofthenextslide

Page45ResidenceCensusTract(1)

bull ForthenextfewminutesIwanttospeakwithyouaboutResidenceCensusTractIwanttowalkyouthroughthestepsofthisdataelementAllthestepstocollectthisdataoriginatefromtheCensusBureaursquoswebsiteThereferencesyouareabouttoseearesummarizedfromourResidenceCensusTractFactSheet

bull JustareminderifyouareattendingthisvirtualconferencewithliveQampAyoucandownloadtheFactSheetfromAdobeConnectItisinthelowerleftcornerofyourscreen

bull ThisdataelementidentifiesParticipantrsquos11-digitresidencecensustractnumberbyusingtheCensusBureaursquosonlinetooltoconvertphysicaladdressestocensustractnumbers

bull HomelessParticipantsmaydesignateafixedlocationastheirresidencesuchasahomelessshelterorotherlocationwherethehomelessParticipantmayspendtimeorreturntoforsleep

bull TheCensusBureaudevelopedanonlinetoolforconvertingphysicaladdressestocensustractnumbersItislocatedatthewebaddresslistedatthetopoftheslide

bull Letrsquosgetstartedwiththestepstocollectthisdataelementbull Step1istoaccesstheCensusBureaursquostooltoconvertaddressestocensustractnumbersat

thewebaddressprovidedbull TheslidepresentsthescreenyouwillseewhenyouaccesstheCensusBureaursquostool

Page46ResidenceCensusTract(2)

bull Instep2youwillselectldquogeographiesrdquoontheleftsideofthescreenbull Onthisslideldquogeographiesrdquoselectionisshowninagreenboxbull Adropdownmenuwillappearwhichyouwillseeonthenextslide

Page47ResidenceCensusTract(3)

bull WithinthedropdownboxldquoSelectGeographiesrdquoclickonAddresstabandentertheParticipantrsquosaddress

Page48ResidenceCensusTract(4)

bull AtableofldquoGeographyResultsrsquofortheenteredaddresswillappearbull NextlocatethesecondcolumntitledldquoGeographyTyperdquoandtherowwithldquoCensus

Tractrdquobull Clicktheiconwiththeletterldquoirdquointhefar-rightcolumntitledldquoAboutrdquo

DU203NP-15-D-03049115500498 Page18of20

bull AsyoucanseeontheslidetheappropriaterowisshowninagreenboxAgreenarrowpointstotheletterldquoirdquo

bull Clickontheletterldquoirdquointhisrow

Page49ResidenceCensusTract(5)

bull ThisisthefinalstepinourillustrativeexampleAsIrsquomsureyoucanseethereisalotofinformationonthispageYourdutiesaresimplesodonrsquotletthisoverwhelmyou

bull InthepopupwindowlocatethecolumnwiththemostrecentyearandtherowtitledldquoCoderdquo

bull SeethenumberwherethecolumnforthemostrecentyearandtherowtitledldquoCoderdquointersectThenumbercontainsldquoUSrdquowithinit

bull TheResidenceCensusTractnumberistheeleven(11)digitnumberthatappearsafterUSTheResidenceCensusTractnumberis12031015924

bull Onthisslidethenumberisindicatedbyagreenbox

Page50ResidenceCensusTract

bull ResponseoptionsforResidenceCensusTractincludeentering1 TheCensusTractNumber2 NAOR3 Informationnotcollected

Page51ResidenceCensusTract

bull Asshowninourillustrativeexamplethecorrectresponseoptionwouldbetoenterthenumber1231015924

bull ItisimportanttorememberthatthenumbersfollowingldquoUSrdquowillbeconsideredyourResidenceCensusTractNumber

Page52OpportunityAreaCensusTract

bull LetrsquostalkalittleabouttheOpportunityAreaCensusTractbull ThereasonforthisdataelementistoidentifyaParticipantwholivesinanOpportunity

AreainthecommunityrsquosRegionalFairHousingEquityAssessment(FHEA)bull SelectedcommunitieshavecompletedaRegionalFairHousingEquityAssessmentofa

regionlookingacrossmultiplecomponentstogainafullpictureofregionalequityandaccesstoopportunity

bull AnOpportunityAreameetsallthefollowingcriteriao Segregatedareasandareasofincreasingdiversityandorracialethnic

integrationo Raciallyethnicallyconcentratedareasofpovertyo Accesstoexistingareasofhighopportunity

DU203NP-15-D-03049115500498 Page19of20

o Majorpublicinvestmentsando Fairhousingissuesservicesandactivities

bull AccordingtoHUDifyoudonrsquotknowifthecommunityinwhichtheParticipantresidescompletedaRegionalFairHousingEquityAssessmentorifthepropertyisinanOpportunityAreaCensusTractpleaseleavethisfieldasNA

Page53FairHousingandCivilRightsAssistanceServiceCode

bull AswebringthisvirtualconferencetoaclosethereisonefinalHousingDataElementtodiscuss

bull TheFairHousingandCivilRightsAssistanceServiceCodeidentifiesaParticipantwhoreceivedservicesconsistentwiththeFairHousingandServiceAct

bull Servicesaredesignedtopromoteo Integratedlivingpatternsando Communitiesthatarediversealongmultipledimensions

bull Servicesaredesignedtoavoido PatternswhereaParticipantisforcedtoliveinhighpovertyareaso Areassufferingfromalackofaccessibleservicesoro Areaswhichlackintegrationintermsofincomeracecolorreligionfamilial

statusnationaloriginordisabilitystatusbull Effortstopromoteintegratedlivingpatternsandcommunitiesthatarediversearea

goodwaytoendtodayrsquosdiscussionofdataelements

Page54Summary

bull ThisconcludesourDataElementsforHousingLetrsquosreviewsomekeycomponentsbeforewegettoourQampAsession

Page55Summary

bull HUDprovidedthefollowingupdateso InformationforBudget-BasedServiceCoordinatorsappliesto202o AnewresponseoptionofldquoInformationnotcollectedrdquoisaddedtoresponseoptions

thatincludeldquoNArdquoThisisappropriatetousewhentheservicecoordinatordoesnotreceiveinformationaboutadataelementfromaParticipant

bull NeedsAssessmentdocumentsrevealthepastandcurrentdetailsofaParticipantrsquosstrengthsandneedstomatchtheParticipanttoappropriatehousingandsupportiveservices

bull Apersonisconsideredhomelessifthepersonlacksafixedregularadequatenighttimeresidence

bull Permanenthousingincludeso Anotherpropertyo Differentunitwithinthesamepropertyando Alternativecarefacilities

DU203NP-15-D-03049115500498 Page20of20

bull Fairhousingandcivilrightsassistancepromoteso Communitieswithdiversityalongmultipledimensionso Integratedlivingpatterns

bull CollectingandreportingdataallowsidentificationofthenumberofindividualsyouservetheneedforservicesandservicesdeliveredItcommunicatesthehardworkyoudoProvidingthisdataallowsforadditionalinformationtosupporttheimportanceofandneedforfundingThiswillfurthersupportthegoodworkyoudo

Page56QuestionsandAnswers

bull WewelcomeyourquestionsandfeedbackContactHUDbye-mailataskgmohudgovtoo ProvidefeedbackregardingtheStandardsforSuccessframeworkmethodologyand

toolsando SubmitquestionsItishelpfultoidentifyyourGrantProgramwiththequestionas

clarifyinginformationbull MakesuretoIncludeStandardsforSuccessinthee-mailrsquossubjectline

ForthoseofyouparticipatinginagroupvirtualconferenceonAdobeConnectwewillrespondtoquestionssubmittedthroughtheQampAdialogueboxonAdobeConnect

IwillaskmyStrategyGencolleaguesBridgetBoothandSoulisLindsey-PangalostohelpwiththeanswerstoyourquestionsPleasesubmitallquestionsthroughtheQampAboxonthelowerrightcornerofyourscreen

• StrategyGen-SfS-VC5-Housing-5-23-2017
• • HUD Standards for Success PilotData CollectionParticipant Housing Data Elements
  • Todayrsquos Presenter
  • Objectives of Session
  • At the end of this session you will
  • Slide Number 5
  • Participant Centered Data Elements
  • Previous Virtual Conference- Participant Health Data Elements
  • Slide Number 8
  • Participant Housing Data Elements ndash List
  • Participant Housing Data Elements ndash List (continued)
  • Needs Assessment Service Code
  • Needs Assessment Service Code
  • Needs Assessment Service Code
  • Meeting of Service Coordinators ndash John and Kathy
  • Hypothetical Example - Meet Ned ndash Program Participant
  • Homeless Status Code
  • Homeless Status Code
  • Homeless Status Code
  • Shelter Placement Service Code
  • Prior Night Residence Code
  • Housing Status Code
  • Years in Subsidized Housing Number
  • Hypothetical Example ndash Ned ndash Additional Details
  • Chronically Homeless Status Code
  • Ned ndash Chronically Homeless Status
  • Weeks Homeless Count
  • Weeks Homeless Count
  • Returning CitizenEx-Offender Code
  • Returning CitizenEx-Offender Code
  • Hard to House Code
  • Transportation Assistance Service Code
  • Independent Living Service Code
  • Independent Living Service Code
  • Independent Living Service Code
  • Intermediate Housing Status Code
  • Intermediate Housing Status Code
  • Intermediate Housing Status Code
  • Temporary Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Date
  • Pre-Housing Counseling and Post-Housing Counseling
  • Residence Census Tract
  • Residence Census Tract (1)
  • Residence Census Tract (2)
  • Residence Census Tract (3)
  • Residence Census Tract (4)
  • Residence Census Tract (5)
  • Residence Census Tract
  • Residence Census Tract
  • Opportunity Area Census Tract
  • Fair Housing and Civil Rights Assistance Service Code
  • Slide Number 54
  • Summary
  • Questions and Answers
  • • SfS-VC5-Housing Speakers Notes 5-23-2017

DU203NP-15-D-03049115500498 Page5of20

bull TheresponseoptionboxshowsusthatresponseoptionsnowincludeldquoInformationnotcollectedrdquoatthebottomoftheresponseoptionsbox

bull Itisimportanttocollectdatatoquantifyo Needsforserviceso Thenumberofindividualsservedando Servicesdelivered

bull Itisameanstocommunicateyourworkbull TheaggregatedinformationprovidesadditionalsupportforrequestsforfundingThis

willfurthersupportthegoodworkyoudo

Page14HypotheticalExamplendashJohnandKathyndashServiceCoordinatorMeeting

bull IfyouparticipatedinourlastvirtualconferenceyouwereintroducedtoServiceCoordinatorsnamedJohnandKathyJohnisnewtohisroleasaServiceCoordinatorKathyhas7yearsrsquoexperienceandishelpingJohnlearnhisnewroleJohnandKathyarebacktodaytohelpillustratehowtocollectthedataelementsrelatedtohousing

bull TheconversationsbetweenJohnandKathyareusedtoillustratedataelementsStandardsforSuccessisnotrecommendingyouchangethewayyouconductyourworkWeunderstandthatyourelyoninformationvolunteeredbytheParticipantsinyourprogramandmaynotbeaskingquestionsdirectlyoftheParticipants

Page15HypotheticalExample-MeetNed

bull FortodayrsquosdiscussionwewillbeusingourfriendNedasahypotheticalexampletohelpexplaindataelements

bull LetrsquoslisteninonKathyandJohnrsquosdiscussionaboutinformationthatNedvolunteeredtoJohnregardinghishistorypriortoenrollinginthehousingprogram

_________________________________________________________________________________

bull KathyHelloJohnHowarethingsgoingbull JohnPrettywellIamsobusyThedaysgobyveryquicklybull KathyThelasttimewetalkedyouweregettingmoreacquaintedwithcollectingdata

abouttheParticipantsHowisthatcomingalongbull JohnIamgettingmoreandmorefamiliarwiththedataelementstheirdefinitionsand

guidelinesforcollectingIstillhaveafewquestionsDoyouhavetimetoanswerthembull KathySurebull JohnIrsquollstartwithaParticipantwhoIamworkingwithanddevelopedwhatIbelieveisa

goodrelationshipwithhimIrsquollcallhimNedNedtoldmeheis28yearsoldandlivesinWashingtonDCHesaidhedidnrsquothaveahomepriortojoiningtheprogramHeusuallysleptinthestreetsorataoneofthelocalhomelesssheltersHevolunteeredthathedidnothaveacriminalrecordjustdidnrsquothavemuchgoodluckaftergettingoutoftheArmy

DU203NP-15-D-03049115500498 Page6of20

bull KathyJohndidNedsayhowlonghehadbeenlivingonthestreetsorwhatfactorscontributedtohissituation

bull JohnNedjustsaidhehadnothadthebestluckHetoldmehewasonthestreetsandinsheltersfor10monthsoutofthelastyear

bull KathyJohndoyouknowifNedisdiagnosedasdisabledbull JohnNoathirdpartytoldmehehasnodisabilityNedsayshejusthasbadluck

_________________________________________________________________________________

bull ThisisagreatwaytostartoffourdiscussionNedvolunteeredsomevaluableinformationtoJohnthatwewillbeabletousetohelpunderstandsomeofthedataelements

Page16HomelessStatusCode

bull ThenexttwodataelementsIwilldiscussprovideadefinitionoftermsthatyouwillseeinafewresponseoptionsrelatedtohousing

bull ThedataelementHomelessStatusCodeprovidesadefinitionofldquohomelessrdquoo TheHomelessStatusCodeidentifiesaParticipantwholacksafixedregular

adequatenighttimeresidenceo AParticipantisconsideredhomelessiftheirprimarynighttimeresidenceis

sect Apublicorprivateshelteroperatedfortemporaryaccommodationsect Aninstitutionprovidingtemporaryresidenceforindividualsintendedto

beinstitutionalizedorsect Otherplacenotordinarilyusedasaregularsleepingaccommodation

o AParticipantunderage18isconsideredhomelessiftheylefthomewithoutthepermissionoftheirfamily(runawayyouth)

o AParticipantisnotconsideredhomelessiftheParticipantissect Sleepinginatemporaryresidencewhileawayfromhomesect Imprisonedorsect DetainedunderanActofCongressorStatelaw

bull LetrsquoscheckontheinformationprovidedbyNedregardinghislivingsituationtodetermineifheishomeless

Page17HomelessStatusCode

bull AsyoucanseethereareafewresponseoptionsfortheHomelessStatusCode

Page18HomelessStatusCode

bull RegardingNedhestatedhehasbeenonthestreetsorinhomelesssheltersfor10monthsofthelastyear

bull Nedisinfacthomeless

DU203NP-15-D-03049115500498 Page7of20

Page19ShelterPlacementServiceCode

bull AnotherdataelementthatprovidesdefinitionalinformationisShelterPlacementServiceCodeItprovidesthedefinitionofanemergencyshelter

bull Letrsquoslookatourgraphicforanexplanationofthisbull Asyoucanseeanemergencyshelterisanyfacilitywhichtheprimarypurposeisto

provideatemporaryshelterforthehomelessanddoesnotrequireoccupantstosignleasesoroccupancyagreements

bull Emergencysheltersincludehousingandsupportservicesforthehomelessbull Ashelterprovidessupportsupervisionandasafeplacetoliveinstructuressuchas

o Agrouphomeo Clustersofapartmentsoro Anetworkofhomesthatintegratehousingandservicesforlow-income

individualsandfamilies

Page20PriorNightResidenceCode

bull LetrsquosdiscussthePriorNightResidenceCodewhichismeanttoidentifythetypeoflocationwhereahomelessParticipantsleptthenightbeforereceivinggrant-fundedservices

bull IfaParticipantsleptinaninstitutionforlessthan30daysimmediatelypriortoreceivinggrant-fundedservicesthenrespondwiththelocationwhereParticipantsleptpriortobeinginstitutionalized

bull AsyouseeonthisslidethelistofresponseoptionsislengthyThereare18ofthemsoIwillnotreadofftheentirelist

bull Iwanttoexpandontwoofourresponseoptionsforfurtherclarificationo Option14orsafehavensareprogramsorshelterswhereapersonresidesfora

longerperiodoftimeForexampleanindividualmaybeinasafehavenforpregnantwomensothepersonmaybetherefor6monthsThisdiffersfromanemergencyshelter(option1)whereanindividualmaystayforafewdays

o Option18ortransitionalhousingforhomelesspersons(includinghomelessyouth)referstohousingwithpaidrentandmandatoryparticipationinservicesForinstanceasaconditionofreceivingpaidrenttheindividualmustreceiveemploymenttrainingcounselingetcThegoalwithtransitionalhousingprogramsistohelpgetthepersonintoindependentliving

bull YoucanalsofindthislistintheDataIntegrityReferenceManualonPage118bull AsareminderdetailedinformationregardingallDataElementsisintheDataIntegrity

ReferenceManualThemanualprovidescomprehensiveinformationforunderstandingandcollectingallDataElements

DU203NP-15-D-03049115500498 Page8of20

Page21HousingStatusCode

bull NextisHousingStatusCodeThisidentifiesaParticipantrsquoscurrenttypeofhousingandifapplicablehowthehousingispaidfor

bull Iwanttotouchonafewofresponseoptionsbull Option1IdentifiesasaPublicHousingResidentYouprobablyknowpublichousingwas

establishedtoprovidedecentandsaferentalhousingforeligiblelow-incomefamiliestheelderlyandpersonswithdisabilitiesHUDadministersFederalaidtolocalhousingagenciesthatmanagethehousingforlow-incomeresidentsatrentstheycanafford

bull Option2TenantBasedRentalVoucherisahousingvoucherthatisissuedtoanindividualorfamilymostoftenbyahousingauthorityforrentinghousingofaParticipantrsquoschoiceThevouchermustbeacceptedbytheowneroftherentalpropertyTherentalpropertycanbeahouseapartmenttrailermulti-familyunitetc

bull Option3AProjectBasedRentalVoucherisasubsidizedrentalunitTheldquoprojectrdquoorpropertydetermineseligibilityandsubsidyunderHUDguidelines

bull AsyoucanseeresponseoptionsvaryfromldquoIdentifiesasapublichousingresidentrdquoallthewaytoldquoOwnsahomerdquotoldquoHomelessrdquo

Page22YearsinSubsidizedHousingNumber

bull AswecontinueournextdataelementisYearsinSubsidizedHousingNumbero ThiselementidentifiesthenumberofyearsaParticipantlivedinpublicor

privatesubsidizedhousingo IfaParticipanthasbeeninsubsidizedhousingfordurationslessthan365days(a

completeyear)totalthenumberofthesedaysandthenroundthenumbero Rememberwhenrecordingthisdatayoumustcounteachepisodeevenifit

wasnotinconsecutiveyearsandroundtothenearestwholeyear

Page23HypotheticalExamplendashNedndashAdditionalDetails

bull WecantakethisopportunitytolisteninonadiscussionbetweenJohnandKathyregardingsomeadditionaldetailsrelatedtothehypotheticalParticipantNed

_________________________________________________________________________________

bull KathyJohnyoutoldmeafewthingsaboutNedDidNedtalkaboutanyadditionaldetailsthatwillhelpyouunderstandhissituation

bull JohnHedoestalkquitealotWhatotherinformationwereyouthinkingofbull KathyFirstoffdidNedgiveyouotherdetailsaboutspecificepisodesofhomelessnessI

usethewordldquoepisoderdquotorefertoaperiodwhenanindividualdidnothaveafixedregularnight-timeresidenceThestreetsorahomelessshelterareexamples

bull JohnYesNedsaidheexperienced4episodesofhomelessnessinthelast36monthsThisincludedlivingplace-to-placeinlocationssuchasthestreetsandhomelesssheltersSo

DU203NP-15-D-03049115500498 Page9of20

theywouldbeconsideredasepisodesInthepreviousyearNedwasonthestreetsfor10monthsbeforebeingadmittedtothehospitalforthelast35days

bull KathyOkaythatishelpfulYousayNedhasbeenhomeless4timesinthepast36monthsPriortothelastyearhowlongwereeachofthoseepisodes

bull JohnLetrsquosseepriortothelastyearwhichwehavealreadydiscussedNedrsquosfirstexperiencewasquiteshortlastingabout5daysAfterthatNedhadtwomoreepisodesOneofthoselasted20daystheotherwas14daysThatledtohismorerecentepisodeof10months

_________________________________________________________________________________

bull AsyoucanseefromKathyandJohnrsquosdiscussionthesearesomekeyfactorsthatwillbeabletousetodetermineNedrsquoshomelessstatusYouwillunderstandthismorewiththenextdataelement

Page24ChronicallyHomelessStatusCode

bull SoafterthediscussionofadditionaldetailsforNedwewilllookattheChronicallyHomelessStatusCode

bull ThechartonthisslidesummarizestherequirementstobeconsideredchronicallyhomelessTheseinclude

1Ishomeless

2Anindividualisanunaccompaniedhomeless

3Hasadisablingcondition

4aIscontinuouslyhomelessforayearormoreOR

4bHadatleastfourepisodesofhomelessnessinthepast3yearseachlastingaminimumof15daysandfinally

5Meetstheconditionsforbeingchronicallyhomelessbeforeresidinginaninstitutionalfacilitysuchasjailsubstanceabuseormentalhealthtreatmentfacilityhospitalorsimilarfacilityforfewerthanninety(90)days

bull JustareminderthisinformationisavailablewithintheChronicallyHomelessFactSheetareferencematerialthatweprovidetoyou

Page25NedndashChronicallyHomelessStatusCode

bull LetrsquosapplythistoNedrsquossituation

DU203NP-15-D-03049115500498 Page10of20

o FirsthomelessmeaningNedlacksafixedregularadequatenighttimeresidencebecausehelivedinareasnotdeemedtobesuitablesleepingplacesforhumanhabitationsuchasthestreetsandahomelessshelterNeddoesmeetthisrequirement

o NextunaccompaniedhomelessNedisahomelessindividualwhoisalonewhilehomeless

o NextadisablingconditionNeddoesnotsufferfromasubstanceabusedisorderseriousmentalillnessdevelopmentaldisabilityPTSDcognitiveimpairmentsresultingfrombraininjuryorchronicphysicalillnessordisability

o Thedurationofhomelessnessmustbecontinuousforayearormoreorfourepisodesofhomelessnessinthepast3yearseachlastingaminimumof15daysFromouradditionaldetailsNedinformedJohnthathehasexperienced4episodesofhomelessnessinthepast3yearsbutoneepisodeonlylasted14days

o FinallydoesNedmeettheconditionsforbeingchronicallyhomelessbeforebeinginstitutionalizedforfewerthan90daysAswecandetermineNeddoesnotmeettherequirementsforbeingchronicallyhomelessbeforebeinghospitalizedforfewerthan90daysHedoesnotmeetalltherequirementsonourchronicallyhomelesschart

bull Theconclusiono IsNedchronicallyhomelesso NoNedisnotchronicallyhomeless

Page26WeeksHomelessCount

bull NextwehaveourWeeksHomelessCountTheappropriatequestionthatwouldpertaintothisdataelementisldquoHowmanyweekshastheParticipantbeenhomelessinthepast12monthsrdquo

bull IfaParticipanthashomelessepisodesfordurationslessthan7days(acompleteweek)totalthenumberofthesedaysandthenroundtothenearestwholeweek

bull Usewholenumbersbull Nowrememberthisisoutofa12-monthperiodItisveryimportanttoreportonlyonthat

timeframe

Page27WeeksHomelessCount

bull NedrsquoshistorygivesagreatexampleofhowtocalculatetheWeeksHomelessCountdataelement

bull AsyoucanseeonthisslidetheformulafortheWeeksHomelessCountwillbethenumberofmonthsmultipliedby433whichistheaveragenumberofweeksinamonthThiscalculationwillgiveyouthenumberofhowmanyweekstheParticipantwashomelesspriortobeinghospitalizedNedtoldushewasonthestreetsandinsheltersfor10monthspriortobeinghospitalized10monthsmultipliedby433weeksequals4333weeks

DU203NP-15-D-03049115500498 Page11of20

bull Nextwemusttakethe35daysthatNedwasadmittedintothehospitalanddeterminehowmanyweeksthisrepresentsTodothiswetakethe35daysanddivideby7daysperweektodeterminethatNedwasinthehospitalfor5weeks

bull Finallyweaddthe5weekstoourpre-existing4333weekstoobtainatotalof4833weekshomelessRounding4833toawholenumbergivesusatotalof48weeks

Page28ReturningCitizenEx-OffenderCode

bull ForthenexthousingdataelementwewilldiscusstheReturningCitizenEx-OffenderCodebull TheReturningCitizenEx-OffenderCodeidentifiesaParticipantrsquosstatuswiththecriminal

justicesystemor(CJS)bull ItidentifiesaParticipantwhohasactivecriminalrecordsorwaschargedwith

committingacrimeinthepriortwelve(12)monthsbull Itincludesindividualschargedwithacrimethroughthestagesofthecriminaljustice

systemtothetimeanindividualisreleasedfromprobationbull ThereisnoneedtoincludeaParticipantwhohasneverbeenchargedwithcommittinga

crimebull Notetheresponseoptionsforthisdataelementincludeatimeelementoftheprevious

12monthsbull KathyandJohnhaveagreatexamplewecanusetodeterminehowbesttorespondto

thisdataelement

______________________________________________________________________________

bull KathyJohnitisimportantforustohaveabriefdiscussionregardingNedrsquosexperienceswiththeCriminalJusticeSystem(CJS)ItwillhelpusanswerthedataelementReturningCitizenEx-OffenderCodeDidhevolunteeranyofthisinformationtoyou

bull JohnYeshedidNedwasveryopenaboutdiscussinganymattersregardingtheCriminalJusticeSystemLikeIsaidbeforeheisaUSArmyveteranwhoprideshimselfondoingtherightthing

bull KathyThatrsquosgreattohearDoesNedhaveanactivecriminalrecordorwashechargedwithcommittingacrimeintheprior12months

bull JohnNoKathyNeddoesnrsquothaveacriminalrecordandhasneverbeencommittedofacrimeHeprideshimselfonfollowingthelawsthathavebeenputinplaceHecontinuedtoemphasizeheenrolledintheArmytoprotectthislandandthelawsweallliveby

______________________________________________________________________________

Page29ReturningCitizenEx-OffenderCode

bull ThepreviousconversationshowsusthatJohnwouldbechoosingOption3theindividualisnotcurrentlysubjecttoanyphaseoftheCJSandhasnotbeenintheprevious12months

DU203NP-15-D-03049115500498 Page12of20

Page30HardtoHouseCode

bull HardtoHouseCodeismeanttoidentifyaParticipantwhoishardtohouseduetothehighriskoflosingtheirhousingandanyfactorcontributingtobeingahighrisktohouse

bull Afewofourresponseoptionsforthisdataelementincludeo Headofhouseholdhaslivedinpublichousingformorethan10yearso Headofhouseholddoesnothaveahigh-schooldiplomaorGEDando Theheadofhouseholdisasingleelderlyadultwhoistheprimarycaregiverfor

oneormorechildren

Page31TransportationAssistanceServiceCode

bull TransportationAssistanceServiceCodeisaprettyinterestinghousingdataelementbull ThisincludesidentifyingaParticipantwhoreceivedtransportationservicesbull Asyoucanseefromourgraphictransportationservicesinclude

o Passesortokensforpublictransportationo Ridesinserviceprovidersrsquovehicleso Carpoolsarrangedbyserviceprovidersando Assistancewithrepairstopersonalvehicles

Page32IndependentLivingServiceCode

bull IndependentLivingServiceCodeisthenextdataelementonourlistItappliestoParticipantswhoaredisabledorelderly

bull Forthisdataelementelderlyisanindividualage62andolderFrailisdescribedasneedingassistancewith3ormoreActivitiesofDailyLiving(ADLs)

bull WediscussedActivitiesofDailyLivinginourlastvirtualconferenceYoucanalsofindthedefinitionofActivitiesofDailyLivingintheDataIntegrityReferenceManualonpage90

bull WhenfrailelderlyisreferencedintheIndependentLivingServiceCodeitpertainstoelderlyresidentsage62orolderwith3ormoreADLs

bull ThisdataelementinvolvesidentifyingdisabledorfrailelderlyParticipantswhoo 1Receivedassistanceobtaininghousingoro 2Receivedservicesthatenablethemtoremainintheirhome

bull ServicesthatenableadisabledorfrailelderlyParticipanttoremaininthehomeincludeo Cleaningthehomeorlaundryo Cookingo Payingbillso Organizingpersonalrecordsando Utilitycompanyissues

bull ServicesthatenableadisabledorfrailelderlyParticipanttoremaininthehomealsoincludereferralstoservicesorsupportstoassisttheParticipantswith

o Keepingo Managingand

DU203NP-15-D-03049115500498 Page13of20

o Maintainingallaspectsoftheirhomeotherthanhomemakingbull WeunderstandthatmostofyouServiceCoordinatorsarenotinvolvedinhomemaking

Justforsomeclarificationhomemakingincludeso Beautifyingthehomeo Homedecoratingo Organizingthehomeo Gardeningo Holidaydecorationso Craftso Messageforumsando Recipedatabases

Page33IndependentLivingServiceCode

bull ThehypotheticalexamplebetweenJohnandKathyregardingNedprovidesinformationforcollectingthisdataelement

Page34IndependentLivingServiceCode

bull JohntoldusNedis28yearsoldandisnotdisabledSinceNedisnotdisabledorelderlytheappropriateresponseoptionisldquoNArdquonotapplicable

bull RememberwhenaServiceCoordinatororaGranteedoesnotreceiveinformationfromaParticipantaboutadataelementtheappropriateresponseoptionisldquoldquoInformationnotcollectedrdquoThisisanalternativeoptionforwheninformationregardingadataelementwasnotreceived

Page35IntermediateHousingStatusCode

bull ThemainquestionforIntermediateHousingStatusCodeisldquoDidaParticipantretainParticipantrsquoshousingandwhatmethoddidtheParticipantutilizerdquo

bull ThisinvolvesidentifyingaParticipantrsquosmethodforretaininghousingbull ThemethodsfocusonapproachestomeetrentormortgageresponsibilitiesThis

includeso Avoidedevictionfromrentalpropertyo ObtainedaHomeEquityConversionMortgage(HECM)

sect YoumaybewonderingwhatthisisAHomeEquityConversionMortgageissomethingthatwascreatedbyTheFederalHousingAdministration(FHA)Knownbysomeasareversemortgageitallowsmortgageinsuranceborrowerswhomeettheagerequirementof62totransfertheequityoftheirhomeintomonthlypaymentstothemortgageinsuranceborrower

o Anothermethodthatmaybeusedforthisdataelementispreventingorresolvingamortgagedefault

DU203NP-15-D-03049115500498 Page14of20

Page36IntermediateHousingStatusCode

bull LetrsquosseewhatinformationKathyandJohncansharewithusregardingthisdataelement

bull WemoveintoafuturetimewhenthenextsetsofdiscussionsfocusonservicesNedreceivedasaprogramParticipant

______________________________________________________________________________

bull JohnHeyKathyIwantedtogiveyousomeupdatesthatNedreportedtomebull KathyThatsoundsgreatJohnIrsquomgladthatNedcontinuestovolunteerupdatestoyoubull JohnIhadafewquestionsrelatedtotheinformationhegavemeThingshavebeen

complicatedwithNedsincewelastmetbull KathyHowsobull JohnWellthingsstartedlookingupforhimforawhileHehadfinallygottenoffthe

streetsobtainedapart-timejobandwaslivinginasmallrentalpropertyinDCShortlyafterhewashavingtroublepayingtherentinfullandthelandlordwasthreateningtoevicthimNeddoesnrsquotreceivealargeamountofpaywithhispart-timejobsoitwasdifficultforhimtomanagethefullmonthrsquosrentupfront

bull KathySowhathappenedbull JohnLuckilyhecouldsitdownwithhissupervisoratworkandreceivemorehours

Nedwasextremelyexcitedtotellmetheyallowhimtoworkovertimesomeweeksbull KathyThatrsquosgreatsohewasnrsquotevictedfromtherentalpropertybull JohnNohewasnotevictedHewasabletohaveameetingwithhislandlordandnow

hersquosaheadofhisrentbyafullmonthbull KathyJohnthatrsquosgreatnewsforNedRegardingtheIntermediateHousingdata

elementthecorrectresponsehereisoption1avoidedeviction

______________________________________________________________________________

Page37IntermediateHousingStatusCode

bull ThatwasagreatexamplegivenbyKathyandJohnbull NedsecuredmorehoursathisjobresultinginincreasedpayThishelpedeasetheburden

ofhisrentexpenseandinturnheavoidedbeingevicted

Page38TemporaryHousingPlacementServiceCode

bull ThenextHousingDataElementisTemporaryHousingPlacementServiceCodebull ThisstartswithidentifyingaParticipantwhoreceivedtemporaryorshort-termtransfer

too Anotherpropertyo Adifferentunitwithinthepropertyoro Analternativecarefacility

DU203NP-15-D-03049115500498 Page15of20

bull Alternativecarefacilitiesarebestdescribedasassistedlivingfacilitiesbull ThisdataelementincludesinformationandassistanceprovidedtotheParticipantandor

familymembersregardingtemporaryhousingoptionsItalsoincludesassistancewithanindividualstransitionbacktotheirapartmentfromshort-termcarefacilityorhospital

Page39PermanentHousingPlacementServiceCode

bull SimilarbutnotthesamethenextHousingDataElementisPermanentHousingPlacementServiceCode

bull ThisstartswithidentifyingaParticipantwhoreceivedpermanentorlong-termhousingassistance

bull Servicesincludeprovidinginformationregardinglong-termhousingorassistanceforapermanentorlong-termtransferto

o Anotherpropertyo Adifferentunitwithinthepropertyoro Analternativecarefacility

Page40PermanentHousingPlacementServiceCode

bull OnceagainletrsquoscheckinwithJohnandKathyforsomemoredetailedinformationregardingthisdataelement

bull TheconversationweareabouttohearoccurredafewmonthsafterKathyandJohnrsquosdiscussionofIntermediateHousingStatusCode

______________________________________________________________________________

bull KathyJohnitrsquosgoodtobebackwithyouHowarethingsgoingbull JohnHeyKathythingsaregreatIfeellikeIrsquomgettingthehangofmydutiesasa

ServiceCoordinatorIwasabletomeetwithNedagainandhadagreatupdateforyouThankstothehelpoftheprogramhecouldmoveoutofthestudioapartmentHereceivedaraiseinsalaryathisjobwhichallowedhimtomoveintosomethingabitmorespaciousTheoldplacewasonlyastudioapartmentwithlittleroomtomaneuveraroundNeddidendupstayingatthesameapartmentcomplexbuthemovedintoa1bedroom1bathHehappilyvolunteeredthisinformationtomeatourlastmeeting

bull KathyThatrsquosgreattohearJohnIrsquomgladtheprogramassistedhiminupgradinghishousingsituation

bull JohnSoregardingthePermanentHousingPlacementServiceCodesincetheprogramhelpedNedmovewithinhiscomplexthecorrectresponsewouldhavetobereceivedservicesdirectlythroughthegrantcorrect

bull KathyThatrsquosrightJohnNedreceivedservicesdirectlyfromtheprogramwhichisoption1

______________________________________________________________________________

DU203NP-15-D-03049115500498 Page16of20

Page41PermanentHousingPlacementServiceCode

bull KathyandJohncontinuetouseNedrsquoshypotheticalsituationtoprovidegreatexamplesofthesedataelementsWecanseethecorrectresponseoptionhereisoption1receivedservicesdirectlythroughthegrant

Page42PermanentHousingPlacementDate

bull PermanentHousingPlacementDateisastraightforwarddataelementbull ThisincludesidentifyingthedateaParticipantwasplacedinadifferentunitwithinthe

propertyalong-termtransfertoanotherpropertyortoanalternativecarefacility

Page43Pre-HousingCounselingandPost-HousingCounseling

bull ContinuingwehavePre-HousingCounselingandPost-HousingCounselingServiceCodesbull Pre-HousingCounselingentailsidentifyingaParticipantwhoreceivedcounseling

servicespriortopurchasingorrentinghousingbull Thesecounselingservicesaddresstopicssuchas

o Identifyingmortgageassistanceoptionso Creatingabudgetthatsupportspayingforhousingando Explainingrequireddocuments

bull Excludedcounselingservicesareo Bank-sponsoredmortgageseminarsopentothepublico AbankguidingtheParticipantthroughthepurchasingprocessando Sweat-equityprogramsinwhichParticipantsusetheirownandvolunteerlabor

toconstructtheirhomesbull Asyoucanseethereareseveralcounselingservicesthatareavailabletobereceived

throughthegrantorfromgrant-facilitatedreferralbull Post-HousingcounselingincludesidentifyingaParticipantwhoreceivedcounselingor

servicesafterpurchasingorrentinghousingbull Post-housingcounselingservicesaddresstopicssuchas

o Meetingrentrequirementso Avoidingdefaultandforeclosureo Managingcreditissuesando Changingamortgage

Page44ResidenceCensusTract

bull ThenextdataelementisResidenceCensusTractbull CensusTractsaresmallrelativelypermanentstatisticalsubdivisionsofacountyor

equivalententityTheprimarypurposeofcensustractsistoprovideastablesetofgeographicunitsforthepresentationofstatisticaldata

bull Thedataelementidentifiesthe11-digitcensustractnumberforaParticipantsresidence

DU203NP-15-D-03049115500498 Page17of20

bull Youwillfindtheinformationforthisdataelementthroughanon-linetoollocatedontheCensusBureauswebsiteThewebaddressforthetoolisonthisslideandatthetopofthenextslide

Page45ResidenceCensusTract(1)

bull ForthenextfewminutesIwanttospeakwithyouaboutResidenceCensusTractIwanttowalkyouthroughthestepsofthisdataelementAllthestepstocollectthisdataoriginatefromtheCensusBureaursquoswebsiteThereferencesyouareabouttoseearesummarizedfromourResidenceCensusTractFactSheet

bull JustareminderifyouareattendingthisvirtualconferencewithliveQampAyoucandownloadtheFactSheetfromAdobeConnectItisinthelowerleftcornerofyourscreen

bull ThisdataelementidentifiesParticipantrsquos11-digitresidencecensustractnumberbyusingtheCensusBureaursquosonlinetooltoconvertphysicaladdressestocensustractnumbers

bull HomelessParticipantsmaydesignateafixedlocationastheirresidencesuchasahomelessshelterorotherlocationwherethehomelessParticipantmayspendtimeorreturntoforsleep

bull TheCensusBureaudevelopedanonlinetoolforconvertingphysicaladdressestocensustractnumbersItislocatedatthewebaddresslistedatthetopoftheslide

bull Letrsquosgetstartedwiththestepstocollectthisdataelementbull Step1istoaccesstheCensusBureaursquostooltoconvertaddressestocensustractnumbersat

thewebaddressprovidedbull TheslidepresentsthescreenyouwillseewhenyouaccesstheCensusBureaursquostool

Page46ResidenceCensusTract(2)

bull Instep2youwillselectldquogeographiesrdquoontheleftsideofthescreenbull Onthisslideldquogeographiesrdquoselectionisshowninagreenboxbull Adropdownmenuwillappearwhichyouwillseeonthenextslide

Page47ResidenceCensusTract(3)

bull WithinthedropdownboxldquoSelectGeographiesrdquoclickonAddresstabandentertheParticipantrsquosaddress

Page48ResidenceCensusTract(4)

bull AtableofldquoGeographyResultsrsquofortheenteredaddresswillappearbull NextlocatethesecondcolumntitledldquoGeographyTyperdquoandtherowwithldquoCensus

Tractrdquobull Clicktheiconwiththeletterldquoirdquointhefar-rightcolumntitledldquoAboutrdquo

DU203NP-15-D-03049115500498 Page18of20

bull AsyoucanseeontheslidetheappropriaterowisshowninagreenboxAgreenarrowpointstotheletterldquoirdquo

bull Clickontheletterldquoirdquointhisrow

Page49ResidenceCensusTract(5)

bull ThisisthefinalstepinourillustrativeexampleAsIrsquomsureyoucanseethereisalotofinformationonthispageYourdutiesaresimplesodonrsquotletthisoverwhelmyou

bull InthepopupwindowlocatethecolumnwiththemostrecentyearandtherowtitledldquoCoderdquo

bull SeethenumberwherethecolumnforthemostrecentyearandtherowtitledldquoCoderdquointersectThenumbercontainsldquoUSrdquowithinit

bull TheResidenceCensusTractnumberistheeleven(11)digitnumberthatappearsafterUSTheResidenceCensusTractnumberis12031015924

bull Onthisslidethenumberisindicatedbyagreenbox

Page50ResidenceCensusTract

bull ResponseoptionsforResidenceCensusTractincludeentering1 TheCensusTractNumber2 NAOR3 Informationnotcollected

Page51ResidenceCensusTract

bull Asshowninourillustrativeexamplethecorrectresponseoptionwouldbetoenterthenumber1231015924

bull ItisimportanttorememberthatthenumbersfollowingldquoUSrdquowillbeconsideredyourResidenceCensusTractNumber

Page52OpportunityAreaCensusTract

bull LetrsquostalkalittleabouttheOpportunityAreaCensusTractbull ThereasonforthisdataelementistoidentifyaParticipantwholivesinanOpportunity

AreainthecommunityrsquosRegionalFairHousingEquityAssessment(FHEA)bull SelectedcommunitieshavecompletedaRegionalFairHousingEquityAssessmentofa

regionlookingacrossmultiplecomponentstogainafullpictureofregionalequityandaccesstoopportunity

bull AnOpportunityAreameetsallthefollowingcriteriao Segregatedareasandareasofincreasingdiversityandorracialethnic

integrationo Raciallyethnicallyconcentratedareasofpovertyo Accesstoexistingareasofhighopportunity

DU203NP-15-D-03049115500498 Page19of20

o Majorpublicinvestmentsando Fairhousingissuesservicesandactivities

bull AccordingtoHUDifyoudonrsquotknowifthecommunityinwhichtheParticipantresidescompletedaRegionalFairHousingEquityAssessmentorifthepropertyisinanOpportunityAreaCensusTractpleaseleavethisfieldasNA

Page53FairHousingandCivilRightsAssistanceServiceCode

bull AswebringthisvirtualconferencetoaclosethereisonefinalHousingDataElementtodiscuss

bull TheFairHousingandCivilRightsAssistanceServiceCodeidentifiesaParticipantwhoreceivedservicesconsistentwiththeFairHousingandServiceAct

bull Servicesaredesignedtopromoteo Integratedlivingpatternsando Communitiesthatarediversealongmultipledimensions

bull Servicesaredesignedtoavoido PatternswhereaParticipantisforcedtoliveinhighpovertyareaso Areassufferingfromalackofaccessibleservicesoro Areaswhichlackintegrationintermsofincomeracecolorreligionfamilial

statusnationaloriginordisabilitystatusbull Effortstopromoteintegratedlivingpatternsandcommunitiesthatarediversearea

goodwaytoendtodayrsquosdiscussionofdataelements

Page54Summary

bull ThisconcludesourDataElementsforHousingLetrsquosreviewsomekeycomponentsbeforewegettoourQampAsession

Page55Summary

bull HUDprovidedthefollowingupdateso InformationforBudget-BasedServiceCoordinatorsappliesto202o AnewresponseoptionofldquoInformationnotcollectedrdquoisaddedtoresponseoptions

thatincludeldquoNArdquoThisisappropriatetousewhentheservicecoordinatordoesnotreceiveinformationaboutadataelementfromaParticipant

bull NeedsAssessmentdocumentsrevealthepastandcurrentdetailsofaParticipantrsquosstrengthsandneedstomatchtheParticipanttoappropriatehousingandsupportiveservices

bull Apersonisconsideredhomelessifthepersonlacksafixedregularadequatenighttimeresidence

bull Permanenthousingincludeso Anotherpropertyo Differentunitwithinthesamepropertyando Alternativecarefacilities

DU203NP-15-D-03049115500498 Page20of20

bull Fairhousingandcivilrightsassistancepromoteso Communitieswithdiversityalongmultipledimensionso Integratedlivingpatterns

bull CollectingandreportingdataallowsidentificationofthenumberofindividualsyouservetheneedforservicesandservicesdeliveredItcommunicatesthehardworkyoudoProvidingthisdataallowsforadditionalinformationtosupporttheimportanceofandneedforfundingThiswillfurthersupportthegoodworkyoudo

Page56QuestionsandAnswers

bull WewelcomeyourquestionsandfeedbackContactHUDbye-mailataskgmohudgovtoo ProvidefeedbackregardingtheStandardsforSuccessframeworkmethodologyand

toolsando SubmitquestionsItishelpfultoidentifyyourGrantProgramwiththequestionas

clarifyinginformationbull MakesuretoIncludeStandardsforSuccessinthee-mailrsquossubjectline

ForthoseofyouparticipatinginagroupvirtualconferenceonAdobeConnectwewillrespondtoquestionssubmittedthroughtheQampAdialogueboxonAdobeConnect

IwillaskmyStrategyGencolleaguesBridgetBoothandSoulisLindsey-PangalostohelpwiththeanswerstoyourquestionsPleasesubmitallquestionsthroughtheQampAboxonthelowerrightcornerofyourscreen

• StrategyGen-SfS-VC5-Housing-5-23-2017
• • HUD Standards for Success PilotData CollectionParticipant Housing Data Elements
  • Todayrsquos Presenter
  • Objectives of Session
  • At the end of this session you will
  • Slide Number 5
  • Participant Centered Data Elements
  • Previous Virtual Conference- Participant Health Data Elements
  • Slide Number 8
  • Participant Housing Data Elements ndash List
  • Participant Housing Data Elements ndash List (continued)
  • Needs Assessment Service Code
  • Needs Assessment Service Code
  • Needs Assessment Service Code
  • Meeting of Service Coordinators ndash John and Kathy
  • Hypothetical Example - Meet Ned ndash Program Participant
  • Homeless Status Code
  • Homeless Status Code
  • Homeless Status Code
  • Shelter Placement Service Code
  • Prior Night Residence Code
  • Housing Status Code
  • Years in Subsidized Housing Number
  • Hypothetical Example ndash Ned ndash Additional Details
  • Chronically Homeless Status Code
  • Ned ndash Chronically Homeless Status
  • Weeks Homeless Count
  • Weeks Homeless Count
  • Returning CitizenEx-Offender Code
  • Returning CitizenEx-Offender Code
  • Hard to House Code
  • Transportation Assistance Service Code
  • Independent Living Service Code
  • Independent Living Service Code
  • Independent Living Service Code
  • Intermediate Housing Status Code
  • Intermediate Housing Status Code
  • Intermediate Housing Status Code
  • Temporary Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Date
  • Pre-Housing Counseling and Post-Housing Counseling
  • Residence Census Tract
  • Residence Census Tract (1)
  • Residence Census Tract (2)
  • Residence Census Tract (3)
  • Residence Census Tract (4)
  • Residence Census Tract (5)
  • Residence Census Tract
  • Residence Census Tract
  • Opportunity Area Census Tract
  • Fair Housing and Civil Rights Assistance Service Code
  • Slide Number 54
  • Summary
  • Questions and Answers
  • • SfS-VC5-Housing Speakers Notes 5-23-2017

DU203NP-15-D-03049115500498 Page6of20

bull KathyJohndidNedsayhowlonghehadbeenlivingonthestreetsorwhatfactorscontributedtohissituation

bull JohnNedjustsaidhehadnothadthebestluckHetoldmehewasonthestreetsandinsheltersfor10monthsoutofthelastyear

bull KathyJohndoyouknowifNedisdiagnosedasdisabledbull JohnNoathirdpartytoldmehehasnodisabilityNedsayshejusthasbadluck

_________________________________________________________________________________

bull ThisisagreatwaytostartoffourdiscussionNedvolunteeredsomevaluableinformationtoJohnthatwewillbeabletousetohelpunderstandsomeofthedataelements

Page16HomelessStatusCode

bull ThenexttwodataelementsIwilldiscussprovideadefinitionoftermsthatyouwillseeinafewresponseoptionsrelatedtohousing

bull ThedataelementHomelessStatusCodeprovidesadefinitionofldquohomelessrdquoo TheHomelessStatusCodeidentifiesaParticipantwholacksafixedregular

adequatenighttimeresidenceo AParticipantisconsideredhomelessiftheirprimarynighttimeresidenceis

sect Apublicorprivateshelteroperatedfortemporaryaccommodationsect Aninstitutionprovidingtemporaryresidenceforindividualsintendedto

beinstitutionalizedorsect Otherplacenotordinarilyusedasaregularsleepingaccommodation

o AParticipantunderage18isconsideredhomelessiftheylefthomewithoutthepermissionoftheirfamily(runawayyouth)

o AParticipantisnotconsideredhomelessiftheParticipantissect Sleepinginatemporaryresidencewhileawayfromhomesect Imprisonedorsect DetainedunderanActofCongressorStatelaw

bull LetrsquoscheckontheinformationprovidedbyNedregardinghislivingsituationtodetermineifheishomeless

Page17HomelessStatusCode

bull AsyoucanseethereareafewresponseoptionsfortheHomelessStatusCode

Page18HomelessStatusCode

bull RegardingNedhestatedhehasbeenonthestreetsorinhomelesssheltersfor10monthsofthelastyear

bull Nedisinfacthomeless

DU203NP-15-D-03049115500498 Page7of20

Page19ShelterPlacementServiceCode

bull AnotherdataelementthatprovidesdefinitionalinformationisShelterPlacementServiceCodeItprovidesthedefinitionofanemergencyshelter

bull Letrsquoslookatourgraphicforanexplanationofthisbull Asyoucanseeanemergencyshelterisanyfacilitywhichtheprimarypurposeisto

provideatemporaryshelterforthehomelessanddoesnotrequireoccupantstosignleasesoroccupancyagreements

bull Emergencysheltersincludehousingandsupportservicesforthehomelessbull Ashelterprovidessupportsupervisionandasafeplacetoliveinstructuressuchas

o Agrouphomeo Clustersofapartmentsoro Anetworkofhomesthatintegratehousingandservicesforlow-income

individualsandfamilies

Page20PriorNightResidenceCode

bull LetrsquosdiscussthePriorNightResidenceCodewhichismeanttoidentifythetypeoflocationwhereahomelessParticipantsleptthenightbeforereceivinggrant-fundedservices

bull IfaParticipantsleptinaninstitutionforlessthan30daysimmediatelypriortoreceivinggrant-fundedservicesthenrespondwiththelocationwhereParticipantsleptpriortobeinginstitutionalized

bull AsyouseeonthisslidethelistofresponseoptionsislengthyThereare18ofthemsoIwillnotreadofftheentirelist

bull Iwanttoexpandontwoofourresponseoptionsforfurtherclarificationo Option14orsafehavensareprogramsorshelterswhereapersonresidesfora

longerperiodoftimeForexampleanindividualmaybeinasafehavenforpregnantwomensothepersonmaybetherefor6monthsThisdiffersfromanemergencyshelter(option1)whereanindividualmaystayforafewdays

o Option18ortransitionalhousingforhomelesspersons(includinghomelessyouth)referstohousingwithpaidrentandmandatoryparticipationinservicesForinstanceasaconditionofreceivingpaidrenttheindividualmustreceiveemploymenttrainingcounselingetcThegoalwithtransitionalhousingprogramsistohelpgetthepersonintoindependentliving

bull YoucanalsofindthislistintheDataIntegrityReferenceManualonPage118bull AsareminderdetailedinformationregardingallDataElementsisintheDataIntegrity

ReferenceManualThemanualprovidescomprehensiveinformationforunderstandingandcollectingallDataElements

DU203NP-15-D-03049115500498 Page8of20

Page21HousingStatusCode

bull NextisHousingStatusCodeThisidentifiesaParticipantrsquoscurrenttypeofhousingandifapplicablehowthehousingispaidfor

bull Iwanttotouchonafewofresponseoptionsbull Option1IdentifiesasaPublicHousingResidentYouprobablyknowpublichousingwas

establishedtoprovidedecentandsaferentalhousingforeligiblelow-incomefamiliestheelderlyandpersonswithdisabilitiesHUDadministersFederalaidtolocalhousingagenciesthatmanagethehousingforlow-incomeresidentsatrentstheycanafford

bull Option2TenantBasedRentalVoucherisahousingvoucherthatisissuedtoanindividualorfamilymostoftenbyahousingauthorityforrentinghousingofaParticipantrsquoschoiceThevouchermustbeacceptedbytheowneroftherentalpropertyTherentalpropertycanbeahouseapartmenttrailermulti-familyunitetc

bull Option3AProjectBasedRentalVoucherisasubsidizedrentalunitTheldquoprojectrdquoorpropertydetermineseligibilityandsubsidyunderHUDguidelines

bull AsyoucanseeresponseoptionsvaryfromldquoIdentifiesasapublichousingresidentrdquoallthewaytoldquoOwnsahomerdquotoldquoHomelessrdquo

Page22YearsinSubsidizedHousingNumber

bull AswecontinueournextdataelementisYearsinSubsidizedHousingNumbero ThiselementidentifiesthenumberofyearsaParticipantlivedinpublicor

privatesubsidizedhousingo IfaParticipanthasbeeninsubsidizedhousingfordurationslessthan365days(a

completeyear)totalthenumberofthesedaysandthenroundthenumbero Rememberwhenrecordingthisdatayoumustcounteachepisodeevenifit

wasnotinconsecutiveyearsandroundtothenearestwholeyear

Page23HypotheticalExamplendashNedndashAdditionalDetails

bull WecantakethisopportunitytolisteninonadiscussionbetweenJohnandKathyregardingsomeadditionaldetailsrelatedtothehypotheticalParticipantNed

_________________________________________________________________________________

bull KathyJohnyoutoldmeafewthingsaboutNedDidNedtalkaboutanyadditionaldetailsthatwillhelpyouunderstandhissituation

bull JohnHedoestalkquitealotWhatotherinformationwereyouthinkingofbull KathyFirstoffdidNedgiveyouotherdetailsaboutspecificepisodesofhomelessnessI

usethewordldquoepisoderdquotorefertoaperiodwhenanindividualdidnothaveafixedregularnight-timeresidenceThestreetsorahomelessshelterareexamples

bull JohnYesNedsaidheexperienced4episodesofhomelessnessinthelast36monthsThisincludedlivingplace-to-placeinlocationssuchasthestreetsandhomelesssheltersSo

DU203NP-15-D-03049115500498 Page9of20

theywouldbeconsideredasepisodesInthepreviousyearNedwasonthestreetsfor10monthsbeforebeingadmittedtothehospitalforthelast35days

bull KathyOkaythatishelpfulYousayNedhasbeenhomeless4timesinthepast36monthsPriortothelastyearhowlongwereeachofthoseepisodes

bull JohnLetrsquosseepriortothelastyearwhichwehavealreadydiscussedNedrsquosfirstexperiencewasquiteshortlastingabout5daysAfterthatNedhadtwomoreepisodesOneofthoselasted20daystheotherwas14daysThatledtohismorerecentepisodeof10months

_________________________________________________________________________________

bull AsyoucanseefromKathyandJohnrsquosdiscussionthesearesomekeyfactorsthatwillbeabletousetodetermineNedrsquoshomelessstatusYouwillunderstandthismorewiththenextdataelement

Page24ChronicallyHomelessStatusCode

bull SoafterthediscussionofadditionaldetailsforNedwewilllookattheChronicallyHomelessStatusCode

bull ThechartonthisslidesummarizestherequirementstobeconsideredchronicallyhomelessTheseinclude

1Ishomeless

2Anindividualisanunaccompaniedhomeless

3Hasadisablingcondition

4aIscontinuouslyhomelessforayearormoreOR

4bHadatleastfourepisodesofhomelessnessinthepast3yearseachlastingaminimumof15daysandfinally

5Meetstheconditionsforbeingchronicallyhomelessbeforeresidinginaninstitutionalfacilitysuchasjailsubstanceabuseormentalhealthtreatmentfacilityhospitalorsimilarfacilityforfewerthanninety(90)days

bull JustareminderthisinformationisavailablewithintheChronicallyHomelessFactSheetareferencematerialthatweprovidetoyou

Page25NedndashChronicallyHomelessStatusCode

bull LetrsquosapplythistoNedrsquossituation

DU203NP-15-D-03049115500498 Page10of20

o FirsthomelessmeaningNedlacksafixedregularadequatenighttimeresidencebecausehelivedinareasnotdeemedtobesuitablesleepingplacesforhumanhabitationsuchasthestreetsandahomelessshelterNeddoesmeetthisrequirement

o NextunaccompaniedhomelessNedisahomelessindividualwhoisalonewhilehomeless

o NextadisablingconditionNeddoesnotsufferfromasubstanceabusedisorderseriousmentalillnessdevelopmentaldisabilityPTSDcognitiveimpairmentsresultingfrombraininjuryorchronicphysicalillnessordisability

o Thedurationofhomelessnessmustbecontinuousforayearormoreorfourepisodesofhomelessnessinthepast3yearseachlastingaminimumof15daysFromouradditionaldetailsNedinformedJohnthathehasexperienced4episodesofhomelessnessinthepast3yearsbutoneepisodeonlylasted14days

o FinallydoesNedmeettheconditionsforbeingchronicallyhomelessbeforebeinginstitutionalizedforfewerthan90daysAswecandetermineNeddoesnotmeettherequirementsforbeingchronicallyhomelessbeforebeinghospitalizedforfewerthan90daysHedoesnotmeetalltherequirementsonourchronicallyhomelesschart

bull Theconclusiono IsNedchronicallyhomelesso NoNedisnotchronicallyhomeless

Page26WeeksHomelessCount

bull NextwehaveourWeeksHomelessCountTheappropriatequestionthatwouldpertaintothisdataelementisldquoHowmanyweekshastheParticipantbeenhomelessinthepast12monthsrdquo

bull IfaParticipanthashomelessepisodesfordurationslessthan7days(acompleteweek)totalthenumberofthesedaysandthenroundtothenearestwholeweek

bull Usewholenumbersbull Nowrememberthisisoutofa12-monthperiodItisveryimportanttoreportonlyonthat

timeframe

Page27WeeksHomelessCount

bull NedrsquoshistorygivesagreatexampleofhowtocalculatetheWeeksHomelessCountdataelement

bull AsyoucanseeonthisslidetheformulafortheWeeksHomelessCountwillbethenumberofmonthsmultipliedby433whichistheaveragenumberofweeksinamonthThiscalculationwillgiveyouthenumberofhowmanyweekstheParticipantwashomelesspriortobeinghospitalizedNedtoldushewasonthestreetsandinsheltersfor10monthspriortobeinghospitalized10monthsmultipliedby433weeksequals4333weeks

DU203NP-15-D-03049115500498 Page11of20

bull Nextwemusttakethe35daysthatNedwasadmittedintothehospitalanddeterminehowmanyweeksthisrepresentsTodothiswetakethe35daysanddivideby7daysperweektodeterminethatNedwasinthehospitalfor5weeks

bull Finallyweaddthe5weekstoourpre-existing4333weekstoobtainatotalof4833weekshomelessRounding4833toawholenumbergivesusatotalof48weeks

Page28ReturningCitizenEx-OffenderCode

bull ForthenexthousingdataelementwewilldiscusstheReturningCitizenEx-OffenderCodebull TheReturningCitizenEx-OffenderCodeidentifiesaParticipantrsquosstatuswiththecriminal

justicesystemor(CJS)bull ItidentifiesaParticipantwhohasactivecriminalrecordsorwaschargedwith

committingacrimeinthepriortwelve(12)monthsbull Itincludesindividualschargedwithacrimethroughthestagesofthecriminaljustice

systemtothetimeanindividualisreleasedfromprobationbull ThereisnoneedtoincludeaParticipantwhohasneverbeenchargedwithcommittinga

crimebull Notetheresponseoptionsforthisdataelementincludeatimeelementoftheprevious

12monthsbull KathyandJohnhaveagreatexamplewecanusetodeterminehowbesttorespondto

thisdataelement

______________________________________________________________________________

bull KathyJohnitisimportantforustohaveabriefdiscussionregardingNedrsquosexperienceswiththeCriminalJusticeSystem(CJS)ItwillhelpusanswerthedataelementReturningCitizenEx-OffenderCodeDidhevolunteeranyofthisinformationtoyou

bull JohnYeshedidNedwasveryopenaboutdiscussinganymattersregardingtheCriminalJusticeSystemLikeIsaidbeforeheisaUSArmyveteranwhoprideshimselfondoingtherightthing

bull KathyThatrsquosgreattohearDoesNedhaveanactivecriminalrecordorwashechargedwithcommittingacrimeintheprior12months

bull JohnNoKathyNeddoesnrsquothaveacriminalrecordandhasneverbeencommittedofacrimeHeprideshimselfonfollowingthelawsthathavebeenputinplaceHecontinuedtoemphasizeheenrolledintheArmytoprotectthislandandthelawsweallliveby

______________________________________________________________________________

Page29ReturningCitizenEx-OffenderCode

bull ThepreviousconversationshowsusthatJohnwouldbechoosingOption3theindividualisnotcurrentlysubjecttoanyphaseoftheCJSandhasnotbeenintheprevious12months

DU203NP-15-D-03049115500498 Page12of20

Page30HardtoHouseCode

bull HardtoHouseCodeismeanttoidentifyaParticipantwhoishardtohouseduetothehighriskoflosingtheirhousingandanyfactorcontributingtobeingahighrisktohouse

bull Afewofourresponseoptionsforthisdataelementincludeo Headofhouseholdhaslivedinpublichousingformorethan10yearso Headofhouseholddoesnothaveahigh-schooldiplomaorGEDando Theheadofhouseholdisasingleelderlyadultwhoistheprimarycaregiverfor

oneormorechildren

Page31TransportationAssistanceServiceCode

bull TransportationAssistanceServiceCodeisaprettyinterestinghousingdataelementbull ThisincludesidentifyingaParticipantwhoreceivedtransportationservicesbull Asyoucanseefromourgraphictransportationservicesinclude

o Passesortokensforpublictransportationo Ridesinserviceprovidersrsquovehicleso Carpoolsarrangedbyserviceprovidersando Assistancewithrepairstopersonalvehicles

Page32IndependentLivingServiceCode

bull IndependentLivingServiceCodeisthenextdataelementonourlistItappliestoParticipantswhoaredisabledorelderly

bull Forthisdataelementelderlyisanindividualage62andolderFrailisdescribedasneedingassistancewith3ormoreActivitiesofDailyLiving(ADLs)

bull WediscussedActivitiesofDailyLivinginourlastvirtualconferenceYoucanalsofindthedefinitionofActivitiesofDailyLivingintheDataIntegrityReferenceManualonpage90

bull WhenfrailelderlyisreferencedintheIndependentLivingServiceCodeitpertainstoelderlyresidentsage62orolderwith3ormoreADLs

bull ThisdataelementinvolvesidentifyingdisabledorfrailelderlyParticipantswhoo 1Receivedassistanceobtaininghousingoro 2Receivedservicesthatenablethemtoremainintheirhome

bull ServicesthatenableadisabledorfrailelderlyParticipanttoremaininthehomeincludeo Cleaningthehomeorlaundryo Cookingo Payingbillso Organizingpersonalrecordsando Utilitycompanyissues

bull ServicesthatenableadisabledorfrailelderlyParticipanttoremaininthehomealsoincludereferralstoservicesorsupportstoassisttheParticipantswith

o Keepingo Managingand

DU203NP-15-D-03049115500498 Page13of20

o Maintainingallaspectsoftheirhomeotherthanhomemakingbull WeunderstandthatmostofyouServiceCoordinatorsarenotinvolvedinhomemaking

Justforsomeclarificationhomemakingincludeso Beautifyingthehomeo Homedecoratingo Organizingthehomeo Gardeningo Holidaydecorationso Craftso Messageforumsando Recipedatabases

Page33IndependentLivingServiceCode

bull ThehypotheticalexamplebetweenJohnandKathyregardingNedprovidesinformationforcollectingthisdataelement

Page34IndependentLivingServiceCode

bull JohntoldusNedis28yearsoldandisnotdisabledSinceNedisnotdisabledorelderlytheappropriateresponseoptionisldquoNArdquonotapplicable

bull RememberwhenaServiceCoordinatororaGranteedoesnotreceiveinformationfromaParticipantaboutadataelementtheappropriateresponseoptionisldquoldquoInformationnotcollectedrdquoThisisanalternativeoptionforwheninformationregardingadataelementwasnotreceived

Page35IntermediateHousingStatusCode

bull ThemainquestionforIntermediateHousingStatusCodeisldquoDidaParticipantretainParticipantrsquoshousingandwhatmethoddidtheParticipantutilizerdquo

bull ThisinvolvesidentifyingaParticipantrsquosmethodforretaininghousingbull ThemethodsfocusonapproachestomeetrentormortgageresponsibilitiesThis

includeso Avoidedevictionfromrentalpropertyo ObtainedaHomeEquityConversionMortgage(HECM)

sect YoumaybewonderingwhatthisisAHomeEquityConversionMortgageissomethingthatwascreatedbyTheFederalHousingAdministration(FHA)Knownbysomeasareversemortgageitallowsmortgageinsuranceborrowerswhomeettheagerequirementof62totransfertheequityoftheirhomeintomonthlypaymentstothemortgageinsuranceborrower

o Anothermethodthatmaybeusedforthisdataelementispreventingorresolvingamortgagedefault

DU203NP-15-D-03049115500498 Page14of20

Page36IntermediateHousingStatusCode

bull LetrsquosseewhatinformationKathyandJohncansharewithusregardingthisdataelement

bull WemoveintoafuturetimewhenthenextsetsofdiscussionsfocusonservicesNedreceivedasaprogramParticipant

______________________________________________________________________________

bull JohnHeyKathyIwantedtogiveyousomeupdatesthatNedreportedtomebull KathyThatsoundsgreatJohnIrsquomgladthatNedcontinuestovolunteerupdatestoyoubull JohnIhadafewquestionsrelatedtotheinformationhegavemeThingshavebeen

complicatedwithNedsincewelastmetbull KathyHowsobull JohnWellthingsstartedlookingupforhimforawhileHehadfinallygottenoffthe

streetsobtainedapart-timejobandwaslivinginasmallrentalpropertyinDCShortlyafterhewashavingtroublepayingtherentinfullandthelandlordwasthreateningtoevicthimNeddoesnrsquotreceivealargeamountofpaywithhispart-timejobsoitwasdifficultforhimtomanagethefullmonthrsquosrentupfront

bull KathySowhathappenedbull JohnLuckilyhecouldsitdownwithhissupervisoratworkandreceivemorehours

Nedwasextremelyexcitedtotellmetheyallowhimtoworkovertimesomeweeksbull KathyThatrsquosgreatsohewasnrsquotevictedfromtherentalpropertybull JohnNohewasnotevictedHewasabletohaveameetingwithhislandlordandnow

hersquosaheadofhisrentbyafullmonthbull KathyJohnthatrsquosgreatnewsforNedRegardingtheIntermediateHousingdata

elementthecorrectresponsehereisoption1avoidedeviction

______________________________________________________________________________

Page37IntermediateHousingStatusCode

bull ThatwasagreatexamplegivenbyKathyandJohnbull NedsecuredmorehoursathisjobresultinginincreasedpayThishelpedeasetheburden

ofhisrentexpenseandinturnheavoidedbeingevicted

Page38TemporaryHousingPlacementServiceCode

bull ThenextHousingDataElementisTemporaryHousingPlacementServiceCodebull ThisstartswithidentifyingaParticipantwhoreceivedtemporaryorshort-termtransfer

too Anotherpropertyo Adifferentunitwithinthepropertyoro Analternativecarefacility

DU203NP-15-D-03049115500498 Page15of20

bull Alternativecarefacilitiesarebestdescribedasassistedlivingfacilitiesbull ThisdataelementincludesinformationandassistanceprovidedtotheParticipantandor

familymembersregardingtemporaryhousingoptionsItalsoincludesassistancewithanindividualstransitionbacktotheirapartmentfromshort-termcarefacilityorhospital

Page39PermanentHousingPlacementServiceCode

bull SimilarbutnotthesamethenextHousingDataElementisPermanentHousingPlacementServiceCode

bull ThisstartswithidentifyingaParticipantwhoreceivedpermanentorlong-termhousingassistance

bull Servicesincludeprovidinginformationregardinglong-termhousingorassistanceforapermanentorlong-termtransferto

o Anotherpropertyo Adifferentunitwithinthepropertyoro Analternativecarefacility

Page40PermanentHousingPlacementServiceCode

bull OnceagainletrsquoscheckinwithJohnandKathyforsomemoredetailedinformationregardingthisdataelement

bull TheconversationweareabouttohearoccurredafewmonthsafterKathyandJohnrsquosdiscussionofIntermediateHousingStatusCode

______________________________________________________________________________

bull KathyJohnitrsquosgoodtobebackwithyouHowarethingsgoingbull JohnHeyKathythingsaregreatIfeellikeIrsquomgettingthehangofmydutiesasa

ServiceCoordinatorIwasabletomeetwithNedagainandhadagreatupdateforyouThankstothehelpoftheprogramhecouldmoveoutofthestudioapartmentHereceivedaraiseinsalaryathisjobwhichallowedhimtomoveintosomethingabitmorespaciousTheoldplacewasonlyastudioapartmentwithlittleroomtomaneuveraroundNeddidendupstayingatthesameapartmentcomplexbuthemovedintoa1bedroom1bathHehappilyvolunteeredthisinformationtomeatourlastmeeting

bull KathyThatrsquosgreattohearJohnIrsquomgladtheprogramassistedhiminupgradinghishousingsituation

bull JohnSoregardingthePermanentHousingPlacementServiceCodesincetheprogramhelpedNedmovewithinhiscomplexthecorrectresponsewouldhavetobereceivedservicesdirectlythroughthegrantcorrect

bull KathyThatrsquosrightJohnNedreceivedservicesdirectlyfromtheprogramwhichisoption1

______________________________________________________________________________

DU203NP-15-D-03049115500498 Page16of20

Page41PermanentHousingPlacementServiceCode

bull KathyandJohncontinuetouseNedrsquoshypotheticalsituationtoprovidegreatexamplesofthesedataelementsWecanseethecorrectresponseoptionhereisoption1receivedservicesdirectlythroughthegrant

Page42PermanentHousingPlacementDate

bull PermanentHousingPlacementDateisastraightforwarddataelementbull ThisincludesidentifyingthedateaParticipantwasplacedinadifferentunitwithinthe

propertyalong-termtransfertoanotherpropertyortoanalternativecarefacility

Page43Pre-HousingCounselingandPost-HousingCounseling

bull ContinuingwehavePre-HousingCounselingandPost-HousingCounselingServiceCodesbull Pre-HousingCounselingentailsidentifyingaParticipantwhoreceivedcounseling

servicespriortopurchasingorrentinghousingbull Thesecounselingservicesaddresstopicssuchas

o Identifyingmortgageassistanceoptionso Creatingabudgetthatsupportspayingforhousingando Explainingrequireddocuments

bull Excludedcounselingservicesareo Bank-sponsoredmortgageseminarsopentothepublico AbankguidingtheParticipantthroughthepurchasingprocessando Sweat-equityprogramsinwhichParticipantsusetheirownandvolunteerlabor

toconstructtheirhomesbull Asyoucanseethereareseveralcounselingservicesthatareavailabletobereceived

throughthegrantorfromgrant-facilitatedreferralbull Post-HousingcounselingincludesidentifyingaParticipantwhoreceivedcounselingor

servicesafterpurchasingorrentinghousingbull Post-housingcounselingservicesaddresstopicssuchas

o Meetingrentrequirementso Avoidingdefaultandforeclosureo Managingcreditissuesando Changingamortgage

Page44ResidenceCensusTract

bull ThenextdataelementisResidenceCensusTractbull CensusTractsaresmallrelativelypermanentstatisticalsubdivisionsofacountyor

equivalententityTheprimarypurposeofcensustractsistoprovideastablesetofgeographicunitsforthepresentationofstatisticaldata

bull Thedataelementidentifiesthe11-digitcensustractnumberforaParticipantsresidence

DU203NP-15-D-03049115500498 Page17of20

bull Youwillfindtheinformationforthisdataelementthroughanon-linetoollocatedontheCensusBureauswebsiteThewebaddressforthetoolisonthisslideandatthetopofthenextslide

Page45ResidenceCensusTract(1)

bull ForthenextfewminutesIwanttospeakwithyouaboutResidenceCensusTractIwanttowalkyouthroughthestepsofthisdataelementAllthestepstocollectthisdataoriginatefromtheCensusBureaursquoswebsiteThereferencesyouareabouttoseearesummarizedfromourResidenceCensusTractFactSheet

bull JustareminderifyouareattendingthisvirtualconferencewithliveQampAyoucandownloadtheFactSheetfromAdobeConnectItisinthelowerleftcornerofyourscreen

bull ThisdataelementidentifiesParticipantrsquos11-digitresidencecensustractnumberbyusingtheCensusBureaursquosonlinetooltoconvertphysicaladdressestocensustractnumbers

bull HomelessParticipantsmaydesignateafixedlocationastheirresidencesuchasahomelessshelterorotherlocationwherethehomelessParticipantmayspendtimeorreturntoforsleep

bull TheCensusBureaudevelopedanonlinetoolforconvertingphysicaladdressestocensustractnumbersItislocatedatthewebaddresslistedatthetopoftheslide

bull Letrsquosgetstartedwiththestepstocollectthisdataelementbull Step1istoaccesstheCensusBureaursquostooltoconvertaddressestocensustractnumbersat

thewebaddressprovidedbull TheslidepresentsthescreenyouwillseewhenyouaccesstheCensusBureaursquostool

Page46ResidenceCensusTract(2)

bull Instep2youwillselectldquogeographiesrdquoontheleftsideofthescreenbull Onthisslideldquogeographiesrdquoselectionisshowninagreenboxbull Adropdownmenuwillappearwhichyouwillseeonthenextslide

Page47ResidenceCensusTract(3)

bull WithinthedropdownboxldquoSelectGeographiesrdquoclickonAddresstabandentertheParticipantrsquosaddress

Page48ResidenceCensusTract(4)

bull AtableofldquoGeographyResultsrsquofortheenteredaddresswillappearbull NextlocatethesecondcolumntitledldquoGeographyTyperdquoandtherowwithldquoCensus

Tractrdquobull Clicktheiconwiththeletterldquoirdquointhefar-rightcolumntitledldquoAboutrdquo

DU203NP-15-D-03049115500498 Page18of20

bull AsyoucanseeontheslidetheappropriaterowisshowninagreenboxAgreenarrowpointstotheletterldquoirdquo

bull Clickontheletterldquoirdquointhisrow

Page49ResidenceCensusTract(5)

bull ThisisthefinalstepinourillustrativeexampleAsIrsquomsureyoucanseethereisalotofinformationonthispageYourdutiesaresimplesodonrsquotletthisoverwhelmyou

bull InthepopupwindowlocatethecolumnwiththemostrecentyearandtherowtitledldquoCoderdquo

bull SeethenumberwherethecolumnforthemostrecentyearandtherowtitledldquoCoderdquointersectThenumbercontainsldquoUSrdquowithinit

bull TheResidenceCensusTractnumberistheeleven(11)digitnumberthatappearsafterUSTheResidenceCensusTractnumberis12031015924

bull Onthisslidethenumberisindicatedbyagreenbox

Page50ResidenceCensusTract

bull ResponseoptionsforResidenceCensusTractincludeentering1 TheCensusTractNumber2 NAOR3 Informationnotcollected

Page51ResidenceCensusTract

bull Asshowninourillustrativeexamplethecorrectresponseoptionwouldbetoenterthenumber1231015924

bull ItisimportanttorememberthatthenumbersfollowingldquoUSrdquowillbeconsideredyourResidenceCensusTractNumber

Page52OpportunityAreaCensusTract

bull LetrsquostalkalittleabouttheOpportunityAreaCensusTractbull ThereasonforthisdataelementistoidentifyaParticipantwholivesinanOpportunity

AreainthecommunityrsquosRegionalFairHousingEquityAssessment(FHEA)bull SelectedcommunitieshavecompletedaRegionalFairHousingEquityAssessmentofa

regionlookingacrossmultiplecomponentstogainafullpictureofregionalequityandaccesstoopportunity

bull AnOpportunityAreameetsallthefollowingcriteriao Segregatedareasandareasofincreasingdiversityandorracialethnic

integrationo Raciallyethnicallyconcentratedareasofpovertyo Accesstoexistingareasofhighopportunity

DU203NP-15-D-03049115500498 Page19of20

o Majorpublicinvestmentsando Fairhousingissuesservicesandactivities

bull AccordingtoHUDifyoudonrsquotknowifthecommunityinwhichtheParticipantresidescompletedaRegionalFairHousingEquityAssessmentorifthepropertyisinanOpportunityAreaCensusTractpleaseleavethisfieldasNA

Page53FairHousingandCivilRightsAssistanceServiceCode

bull AswebringthisvirtualconferencetoaclosethereisonefinalHousingDataElementtodiscuss

bull TheFairHousingandCivilRightsAssistanceServiceCodeidentifiesaParticipantwhoreceivedservicesconsistentwiththeFairHousingandServiceAct

bull Servicesaredesignedtopromoteo Integratedlivingpatternsando Communitiesthatarediversealongmultipledimensions

bull Servicesaredesignedtoavoido PatternswhereaParticipantisforcedtoliveinhighpovertyareaso Areassufferingfromalackofaccessibleservicesoro Areaswhichlackintegrationintermsofincomeracecolorreligionfamilial

statusnationaloriginordisabilitystatusbull Effortstopromoteintegratedlivingpatternsandcommunitiesthatarediversearea

goodwaytoendtodayrsquosdiscussionofdataelements

Page54Summary

bull ThisconcludesourDataElementsforHousingLetrsquosreviewsomekeycomponentsbeforewegettoourQampAsession

Page55Summary

bull HUDprovidedthefollowingupdateso InformationforBudget-BasedServiceCoordinatorsappliesto202o AnewresponseoptionofldquoInformationnotcollectedrdquoisaddedtoresponseoptions

thatincludeldquoNArdquoThisisappropriatetousewhentheservicecoordinatordoesnotreceiveinformationaboutadataelementfromaParticipant

bull NeedsAssessmentdocumentsrevealthepastandcurrentdetailsofaParticipantrsquosstrengthsandneedstomatchtheParticipanttoappropriatehousingandsupportiveservices

bull Apersonisconsideredhomelessifthepersonlacksafixedregularadequatenighttimeresidence

bull Permanenthousingincludeso Anotherpropertyo Differentunitwithinthesamepropertyando Alternativecarefacilities

DU203NP-15-D-03049115500498 Page20of20

bull Fairhousingandcivilrightsassistancepromoteso Communitieswithdiversityalongmultipledimensionso Integratedlivingpatterns

bull CollectingandreportingdataallowsidentificationofthenumberofindividualsyouservetheneedforservicesandservicesdeliveredItcommunicatesthehardworkyoudoProvidingthisdataallowsforadditionalinformationtosupporttheimportanceofandneedforfundingThiswillfurthersupportthegoodworkyoudo

Page56QuestionsandAnswers

bull WewelcomeyourquestionsandfeedbackContactHUDbye-mailataskgmohudgovtoo ProvidefeedbackregardingtheStandardsforSuccessframeworkmethodologyand

toolsando SubmitquestionsItishelpfultoidentifyyourGrantProgramwiththequestionas

clarifyinginformationbull MakesuretoIncludeStandardsforSuccessinthee-mailrsquossubjectline

ForthoseofyouparticipatinginagroupvirtualconferenceonAdobeConnectwewillrespondtoquestionssubmittedthroughtheQampAdialogueboxonAdobeConnect

IwillaskmyStrategyGencolleaguesBridgetBoothandSoulisLindsey-PangalostohelpwiththeanswerstoyourquestionsPleasesubmitallquestionsthroughtheQampAboxonthelowerrightcornerofyourscreen

• StrategyGen-SfS-VC5-Housing-5-23-2017
• • HUD Standards for Success PilotData CollectionParticipant Housing Data Elements
  • Todayrsquos Presenter
  • Objectives of Session
  • At the end of this session you will
  • Slide Number 5
  • Participant Centered Data Elements
  • Previous Virtual Conference- Participant Health Data Elements
  • Slide Number 8
  • Participant Housing Data Elements ndash List
  • Participant Housing Data Elements ndash List (continued)
  • Needs Assessment Service Code
  • Needs Assessment Service Code
  • Needs Assessment Service Code
  • Meeting of Service Coordinators ndash John and Kathy
  • Hypothetical Example - Meet Ned ndash Program Participant
  • Homeless Status Code
  • Homeless Status Code
  • Homeless Status Code
  • Shelter Placement Service Code
  • Prior Night Residence Code
  • Housing Status Code
  • Years in Subsidized Housing Number
  • Hypothetical Example ndash Ned ndash Additional Details
  • Chronically Homeless Status Code
  • Ned ndash Chronically Homeless Status
  • Weeks Homeless Count
  • Weeks Homeless Count
  • Returning CitizenEx-Offender Code
  • Returning CitizenEx-Offender Code
  • Hard to House Code
  • Transportation Assistance Service Code
  • Independent Living Service Code
  • Independent Living Service Code
  • Independent Living Service Code
  • Intermediate Housing Status Code
  • Intermediate Housing Status Code
  • Intermediate Housing Status Code
  • Temporary Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Date
  • Pre-Housing Counseling and Post-Housing Counseling
  • Residence Census Tract
  • Residence Census Tract (1)
  • Residence Census Tract (2)
  • Residence Census Tract (3)
  • Residence Census Tract (4)
  • Residence Census Tract (5)
  • Residence Census Tract
  • Residence Census Tract
  • Opportunity Area Census Tract
  • Fair Housing and Civil Rights Assistance Service Code
  • Slide Number 54
  • Summary
  • Questions and Answers
  • • SfS-VC5-Housing Speakers Notes 5-23-2017

DU203NP-15-D-03049115500498 Page7of20

Page19ShelterPlacementServiceCode

bull AnotherdataelementthatprovidesdefinitionalinformationisShelterPlacementServiceCodeItprovidesthedefinitionofanemergencyshelter

bull Letrsquoslookatourgraphicforanexplanationofthisbull Asyoucanseeanemergencyshelterisanyfacilitywhichtheprimarypurposeisto

provideatemporaryshelterforthehomelessanddoesnotrequireoccupantstosignleasesoroccupancyagreements

bull Emergencysheltersincludehousingandsupportservicesforthehomelessbull Ashelterprovidessupportsupervisionandasafeplacetoliveinstructuressuchas

o Agrouphomeo Clustersofapartmentsoro Anetworkofhomesthatintegratehousingandservicesforlow-income

individualsandfamilies

Page20PriorNightResidenceCode

bull LetrsquosdiscussthePriorNightResidenceCodewhichismeanttoidentifythetypeoflocationwhereahomelessParticipantsleptthenightbeforereceivinggrant-fundedservices

bull IfaParticipantsleptinaninstitutionforlessthan30daysimmediatelypriortoreceivinggrant-fundedservicesthenrespondwiththelocationwhereParticipantsleptpriortobeinginstitutionalized

bull AsyouseeonthisslidethelistofresponseoptionsislengthyThereare18ofthemsoIwillnotreadofftheentirelist

bull Iwanttoexpandontwoofourresponseoptionsforfurtherclarificationo Option14orsafehavensareprogramsorshelterswhereapersonresidesfora

longerperiodoftimeForexampleanindividualmaybeinasafehavenforpregnantwomensothepersonmaybetherefor6monthsThisdiffersfromanemergencyshelter(option1)whereanindividualmaystayforafewdays

o Option18ortransitionalhousingforhomelesspersons(includinghomelessyouth)referstohousingwithpaidrentandmandatoryparticipationinservicesForinstanceasaconditionofreceivingpaidrenttheindividualmustreceiveemploymenttrainingcounselingetcThegoalwithtransitionalhousingprogramsistohelpgetthepersonintoindependentliving

bull YoucanalsofindthislistintheDataIntegrityReferenceManualonPage118bull AsareminderdetailedinformationregardingallDataElementsisintheDataIntegrity

ReferenceManualThemanualprovidescomprehensiveinformationforunderstandingandcollectingallDataElements

DU203NP-15-D-03049115500498 Page8of20

Page21HousingStatusCode

bull NextisHousingStatusCodeThisidentifiesaParticipantrsquoscurrenttypeofhousingandifapplicablehowthehousingispaidfor

bull Iwanttotouchonafewofresponseoptionsbull Option1IdentifiesasaPublicHousingResidentYouprobablyknowpublichousingwas

establishedtoprovidedecentandsaferentalhousingforeligiblelow-incomefamiliestheelderlyandpersonswithdisabilitiesHUDadministersFederalaidtolocalhousingagenciesthatmanagethehousingforlow-incomeresidentsatrentstheycanafford

bull Option2TenantBasedRentalVoucherisahousingvoucherthatisissuedtoanindividualorfamilymostoftenbyahousingauthorityforrentinghousingofaParticipantrsquoschoiceThevouchermustbeacceptedbytheowneroftherentalpropertyTherentalpropertycanbeahouseapartmenttrailermulti-familyunitetc

bull Option3AProjectBasedRentalVoucherisasubsidizedrentalunitTheldquoprojectrdquoorpropertydetermineseligibilityandsubsidyunderHUDguidelines

bull AsyoucanseeresponseoptionsvaryfromldquoIdentifiesasapublichousingresidentrdquoallthewaytoldquoOwnsahomerdquotoldquoHomelessrdquo

Page22YearsinSubsidizedHousingNumber

bull AswecontinueournextdataelementisYearsinSubsidizedHousingNumbero ThiselementidentifiesthenumberofyearsaParticipantlivedinpublicor

privatesubsidizedhousingo IfaParticipanthasbeeninsubsidizedhousingfordurationslessthan365days(a

completeyear)totalthenumberofthesedaysandthenroundthenumbero Rememberwhenrecordingthisdatayoumustcounteachepisodeevenifit

wasnotinconsecutiveyearsandroundtothenearestwholeyear

Page23HypotheticalExamplendashNedndashAdditionalDetails

bull WecantakethisopportunitytolisteninonadiscussionbetweenJohnandKathyregardingsomeadditionaldetailsrelatedtothehypotheticalParticipantNed

_________________________________________________________________________________

bull KathyJohnyoutoldmeafewthingsaboutNedDidNedtalkaboutanyadditionaldetailsthatwillhelpyouunderstandhissituation

bull JohnHedoestalkquitealotWhatotherinformationwereyouthinkingofbull KathyFirstoffdidNedgiveyouotherdetailsaboutspecificepisodesofhomelessnessI

usethewordldquoepisoderdquotorefertoaperiodwhenanindividualdidnothaveafixedregularnight-timeresidenceThestreetsorahomelessshelterareexamples

bull JohnYesNedsaidheexperienced4episodesofhomelessnessinthelast36monthsThisincludedlivingplace-to-placeinlocationssuchasthestreetsandhomelesssheltersSo

DU203NP-15-D-03049115500498 Page9of20

theywouldbeconsideredasepisodesInthepreviousyearNedwasonthestreetsfor10monthsbeforebeingadmittedtothehospitalforthelast35days

bull KathyOkaythatishelpfulYousayNedhasbeenhomeless4timesinthepast36monthsPriortothelastyearhowlongwereeachofthoseepisodes

bull JohnLetrsquosseepriortothelastyearwhichwehavealreadydiscussedNedrsquosfirstexperiencewasquiteshortlastingabout5daysAfterthatNedhadtwomoreepisodesOneofthoselasted20daystheotherwas14daysThatledtohismorerecentepisodeof10months

_________________________________________________________________________________

bull AsyoucanseefromKathyandJohnrsquosdiscussionthesearesomekeyfactorsthatwillbeabletousetodetermineNedrsquoshomelessstatusYouwillunderstandthismorewiththenextdataelement

Page24ChronicallyHomelessStatusCode

bull SoafterthediscussionofadditionaldetailsforNedwewilllookattheChronicallyHomelessStatusCode

bull ThechartonthisslidesummarizestherequirementstobeconsideredchronicallyhomelessTheseinclude

1Ishomeless

2Anindividualisanunaccompaniedhomeless

3Hasadisablingcondition

4aIscontinuouslyhomelessforayearormoreOR

4bHadatleastfourepisodesofhomelessnessinthepast3yearseachlastingaminimumof15daysandfinally

5Meetstheconditionsforbeingchronicallyhomelessbeforeresidinginaninstitutionalfacilitysuchasjailsubstanceabuseormentalhealthtreatmentfacilityhospitalorsimilarfacilityforfewerthanninety(90)days

bull JustareminderthisinformationisavailablewithintheChronicallyHomelessFactSheetareferencematerialthatweprovidetoyou

Page25NedndashChronicallyHomelessStatusCode

bull LetrsquosapplythistoNedrsquossituation

DU203NP-15-D-03049115500498 Page10of20

o FirsthomelessmeaningNedlacksafixedregularadequatenighttimeresidencebecausehelivedinareasnotdeemedtobesuitablesleepingplacesforhumanhabitationsuchasthestreetsandahomelessshelterNeddoesmeetthisrequirement

o NextunaccompaniedhomelessNedisahomelessindividualwhoisalonewhilehomeless

o NextadisablingconditionNeddoesnotsufferfromasubstanceabusedisorderseriousmentalillnessdevelopmentaldisabilityPTSDcognitiveimpairmentsresultingfrombraininjuryorchronicphysicalillnessordisability

o Thedurationofhomelessnessmustbecontinuousforayearormoreorfourepisodesofhomelessnessinthepast3yearseachlastingaminimumof15daysFromouradditionaldetailsNedinformedJohnthathehasexperienced4episodesofhomelessnessinthepast3yearsbutoneepisodeonlylasted14days

o FinallydoesNedmeettheconditionsforbeingchronicallyhomelessbeforebeinginstitutionalizedforfewerthan90daysAswecandetermineNeddoesnotmeettherequirementsforbeingchronicallyhomelessbeforebeinghospitalizedforfewerthan90daysHedoesnotmeetalltherequirementsonourchronicallyhomelesschart

bull Theconclusiono IsNedchronicallyhomelesso NoNedisnotchronicallyhomeless

Page26WeeksHomelessCount

bull NextwehaveourWeeksHomelessCountTheappropriatequestionthatwouldpertaintothisdataelementisldquoHowmanyweekshastheParticipantbeenhomelessinthepast12monthsrdquo

bull IfaParticipanthashomelessepisodesfordurationslessthan7days(acompleteweek)totalthenumberofthesedaysandthenroundtothenearestwholeweek

bull Usewholenumbersbull Nowrememberthisisoutofa12-monthperiodItisveryimportanttoreportonlyonthat

timeframe

Page27WeeksHomelessCount

bull NedrsquoshistorygivesagreatexampleofhowtocalculatetheWeeksHomelessCountdataelement

bull AsyoucanseeonthisslidetheformulafortheWeeksHomelessCountwillbethenumberofmonthsmultipliedby433whichistheaveragenumberofweeksinamonthThiscalculationwillgiveyouthenumberofhowmanyweekstheParticipantwashomelesspriortobeinghospitalizedNedtoldushewasonthestreetsandinsheltersfor10monthspriortobeinghospitalized10monthsmultipliedby433weeksequals4333weeks

DU203NP-15-D-03049115500498 Page11of20

bull Nextwemusttakethe35daysthatNedwasadmittedintothehospitalanddeterminehowmanyweeksthisrepresentsTodothiswetakethe35daysanddivideby7daysperweektodeterminethatNedwasinthehospitalfor5weeks

bull Finallyweaddthe5weekstoourpre-existing4333weekstoobtainatotalof4833weekshomelessRounding4833toawholenumbergivesusatotalof48weeks

Page28ReturningCitizenEx-OffenderCode

bull ForthenexthousingdataelementwewilldiscusstheReturningCitizenEx-OffenderCodebull TheReturningCitizenEx-OffenderCodeidentifiesaParticipantrsquosstatuswiththecriminal

justicesystemor(CJS)bull ItidentifiesaParticipantwhohasactivecriminalrecordsorwaschargedwith

committingacrimeinthepriortwelve(12)monthsbull Itincludesindividualschargedwithacrimethroughthestagesofthecriminaljustice

systemtothetimeanindividualisreleasedfromprobationbull ThereisnoneedtoincludeaParticipantwhohasneverbeenchargedwithcommittinga

crimebull Notetheresponseoptionsforthisdataelementincludeatimeelementoftheprevious

12monthsbull KathyandJohnhaveagreatexamplewecanusetodeterminehowbesttorespondto

thisdataelement

______________________________________________________________________________

bull KathyJohnitisimportantforustohaveabriefdiscussionregardingNedrsquosexperienceswiththeCriminalJusticeSystem(CJS)ItwillhelpusanswerthedataelementReturningCitizenEx-OffenderCodeDidhevolunteeranyofthisinformationtoyou

bull JohnYeshedidNedwasveryopenaboutdiscussinganymattersregardingtheCriminalJusticeSystemLikeIsaidbeforeheisaUSArmyveteranwhoprideshimselfondoingtherightthing

bull KathyThatrsquosgreattohearDoesNedhaveanactivecriminalrecordorwashechargedwithcommittingacrimeintheprior12months

bull JohnNoKathyNeddoesnrsquothaveacriminalrecordandhasneverbeencommittedofacrimeHeprideshimselfonfollowingthelawsthathavebeenputinplaceHecontinuedtoemphasizeheenrolledintheArmytoprotectthislandandthelawsweallliveby

______________________________________________________________________________

Page29ReturningCitizenEx-OffenderCode

bull ThepreviousconversationshowsusthatJohnwouldbechoosingOption3theindividualisnotcurrentlysubjecttoanyphaseoftheCJSandhasnotbeenintheprevious12months

DU203NP-15-D-03049115500498 Page12of20

Page30HardtoHouseCode

bull HardtoHouseCodeismeanttoidentifyaParticipantwhoishardtohouseduetothehighriskoflosingtheirhousingandanyfactorcontributingtobeingahighrisktohouse

bull Afewofourresponseoptionsforthisdataelementincludeo Headofhouseholdhaslivedinpublichousingformorethan10yearso Headofhouseholddoesnothaveahigh-schooldiplomaorGEDando Theheadofhouseholdisasingleelderlyadultwhoistheprimarycaregiverfor

oneormorechildren

Page31TransportationAssistanceServiceCode

bull TransportationAssistanceServiceCodeisaprettyinterestinghousingdataelementbull ThisincludesidentifyingaParticipantwhoreceivedtransportationservicesbull Asyoucanseefromourgraphictransportationservicesinclude

o Passesortokensforpublictransportationo Ridesinserviceprovidersrsquovehicleso Carpoolsarrangedbyserviceprovidersando Assistancewithrepairstopersonalvehicles

Page32IndependentLivingServiceCode

bull IndependentLivingServiceCodeisthenextdataelementonourlistItappliestoParticipantswhoaredisabledorelderly

bull Forthisdataelementelderlyisanindividualage62andolderFrailisdescribedasneedingassistancewith3ormoreActivitiesofDailyLiving(ADLs)

bull WediscussedActivitiesofDailyLivinginourlastvirtualconferenceYoucanalsofindthedefinitionofActivitiesofDailyLivingintheDataIntegrityReferenceManualonpage90

bull WhenfrailelderlyisreferencedintheIndependentLivingServiceCodeitpertainstoelderlyresidentsage62orolderwith3ormoreADLs

bull ThisdataelementinvolvesidentifyingdisabledorfrailelderlyParticipantswhoo 1Receivedassistanceobtaininghousingoro 2Receivedservicesthatenablethemtoremainintheirhome

bull ServicesthatenableadisabledorfrailelderlyParticipanttoremaininthehomeincludeo Cleaningthehomeorlaundryo Cookingo Payingbillso Organizingpersonalrecordsando Utilitycompanyissues

bull ServicesthatenableadisabledorfrailelderlyParticipanttoremaininthehomealsoincludereferralstoservicesorsupportstoassisttheParticipantswith

o Keepingo Managingand

DU203NP-15-D-03049115500498 Page13of20

o Maintainingallaspectsoftheirhomeotherthanhomemakingbull WeunderstandthatmostofyouServiceCoordinatorsarenotinvolvedinhomemaking

Justforsomeclarificationhomemakingincludeso Beautifyingthehomeo Homedecoratingo Organizingthehomeo Gardeningo Holidaydecorationso Craftso Messageforumsando Recipedatabases

Page33IndependentLivingServiceCode

bull ThehypotheticalexamplebetweenJohnandKathyregardingNedprovidesinformationforcollectingthisdataelement

Page34IndependentLivingServiceCode

bull JohntoldusNedis28yearsoldandisnotdisabledSinceNedisnotdisabledorelderlytheappropriateresponseoptionisldquoNArdquonotapplicable

bull RememberwhenaServiceCoordinatororaGranteedoesnotreceiveinformationfromaParticipantaboutadataelementtheappropriateresponseoptionisldquoldquoInformationnotcollectedrdquoThisisanalternativeoptionforwheninformationregardingadataelementwasnotreceived

Page35IntermediateHousingStatusCode

bull ThemainquestionforIntermediateHousingStatusCodeisldquoDidaParticipantretainParticipantrsquoshousingandwhatmethoddidtheParticipantutilizerdquo

bull ThisinvolvesidentifyingaParticipantrsquosmethodforretaininghousingbull ThemethodsfocusonapproachestomeetrentormortgageresponsibilitiesThis

includeso Avoidedevictionfromrentalpropertyo ObtainedaHomeEquityConversionMortgage(HECM)

sect YoumaybewonderingwhatthisisAHomeEquityConversionMortgageissomethingthatwascreatedbyTheFederalHousingAdministration(FHA)Knownbysomeasareversemortgageitallowsmortgageinsuranceborrowerswhomeettheagerequirementof62totransfertheequityoftheirhomeintomonthlypaymentstothemortgageinsuranceborrower

o Anothermethodthatmaybeusedforthisdataelementispreventingorresolvingamortgagedefault

DU203NP-15-D-03049115500498 Page14of20

Page36IntermediateHousingStatusCode

bull LetrsquosseewhatinformationKathyandJohncansharewithusregardingthisdataelement

bull WemoveintoafuturetimewhenthenextsetsofdiscussionsfocusonservicesNedreceivedasaprogramParticipant

______________________________________________________________________________

bull JohnHeyKathyIwantedtogiveyousomeupdatesthatNedreportedtomebull KathyThatsoundsgreatJohnIrsquomgladthatNedcontinuestovolunteerupdatestoyoubull JohnIhadafewquestionsrelatedtotheinformationhegavemeThingshavebeen

complicatedwithNedsincewelastmetbull KathyHowsobull JohnWellthingsstartedlookingupforhimforawhileHehadfinallygottenoffthe

streetsobtainedapart-timejobandwaslivinginasmallrentalpropertyinDCShortlyafterhewashavingtroublepayingtherentinfullandthelandlordwasthreateningtoevicthimNeddoesnrsquotreceivealargeamountofpaywithhispart-timejobsoitwasdifficultforhimtomanagethefullmonthrsquosrentupfront

bull KathySowhathappenedbull JohnLuckilyhecouldsitdownwithhissupervisoratworkandreceivemorehours

Nedwasextremelyexcitedtotellmetheyallowhimtoworkovertimesomeweeksbull KathyThatrsquosgreatsohewasnrsquotevictedfromtherentalpropertybull JohnNohewasnotevictedHewasabletohaveameetingwithhislandlordandnow

hersquosaheadofhisrentbyafullmonthbull KathyJohnthatrsquosgreatnewsforNedRegardingtheIntermediateHousingdata

elementthecorrectresponsehereisoption1avoidedeviction

______________________________________________________________________________

Page37IntermediateHousingStatusCode

bull ThatwasagreatexamplegivenbyKathyandJohnbull NedsecuredmorehoursathisjobresultinginincreasedpayThishelpedeasetheburden

ofhisrentexpenseandinturnheavoidedbeingevicted

Page38TemporaryHousingPlacementServiceCode

bull ThenextHousingDataElementisTemporaryHousingPlacementServiceCodebull ThisstartswithidentifyingaParticipantwhoreceivedtemporaryorshort-termtransfer

too Anotherpropertyo Adifferentunitwithinthepropertyoro Analternativecarefacility

DU203NP-15-D-03049115500498 Page15of20

bull Alternativecarefacilitiesarebestdescribedasassistedlivingfacilitiesbull ThisdataelementincludesinformationandassistanceprovidedtotheParticipantandor

familymembersregardingtemporaryhousingoptionsItalsoincludesassistancewithanindividualstransitionbacktotheirapartmentfromshort-termcarefacilityorhospital

Page39PermanentHousingPlacementServiceCode

bull SimilarbutnotthesamethenextHousingDataElementisPermanentHousingPlacementServiceCode

bull ThisstartswithidentifyingaParticipantwhoreceivedpermanentorlong-termhousingassistance

bull Servicesincludeprovidinginformationregardinglong-termhousingorassistanceforapermanentorlong-termtransferto

o Anotherpropertyo Adifferentunitwithinthepropertyoro Analternativecarefacility

Page40PermanentHousingPlacementServiceCode

bull OnceagainletrsquoscheckinwithJohnandKathyforsomemoredetailedinformationregardingthisdataelement

bull TheconversationweareabouttohearoccurredafewmonthsafterKathyandJohnrsquosdiscussionofIntermediateHousingStatusCode

______________________________________________________________________________

bull KathyJohnitrsquosgoodtobebackwithyouHowarethingsgoingbull JohnHeyKathythingsaregreatIfeellikeIrsquomgettingthehangofmydutiesasa

ServiceCoordinatorIwasabletomeetwithNedagainandhadagreatupdateforyouThankstothehelpoftheprogramhecouldmoveoutofthestudioapartmentHereceivedaraiseinsalaryathisjobwhichallowedhimtomoveintosomethingabitmorespaciousTheoldplacewasonlyastudioapartmentwithlittleroomtomaneuveraroundNeddidendupstayingatthesameapartmentcomplexbuthemovedintoa1bedroom1bathHehappilyvolunteeredthisinformationtomeatourlastmeeting

bull KathyThatrsquosgreattohearJohnIrsquomgladtheprogramassistedhiminupgradinghishousingsituation

bull JohnSoregardingthePermanentHousingPlacementServiceCodesincetheprogramhelpedNedmovewithinhiscomplexthecorrectresponsewouldhavetobereceivedservicesdirectlythroughthegrantcorrect

bull KathyThatrsquosrightJohnNedreceivedservicesdirectlyfromtheprogramwhichisoption1

______________________________________________________________________________

DU203NP-15-D-03049115500498 Page16of20

Page41PermanentHousingPlacementServiceCode

bull KathyandJohncontinuetouseNedrsquoshypotheticalsituationtoprovidegreatexamplesofthesedataelementsWecanseethecorrectresponseoptionhereisoption1receivedservicesdirectlythroughthegrant

Page42PermanentHousingPlacementDate

bull PermanentHousingPlacementDateisastraightforwarddataelementbull ThisincludesidentifyingthedateaParticipantwasplacedinadifferentunitwithinthe

propertyalong-termtransfertoanotherpropertyortoanalternativecarefacility

Page43Pre-HousingCounselingandPost-HousingCounseling

bull ContinuingwehavePre-HousingCounselingandPost-HousingCounselingServiceCodesbull Pre-HousingCounselingentailsidentifyingaParticipantwhoreceivedcounseling

servicespriortopurchasingorrentinghousingbull Thesecounselingservicesaddresstopicssuchas

o Identifyingmortgageassistanceoptionso Creatingabudgetthatsupportspayingforhousingando Explainingrequireddocuments

bull Excludedcounselingservicesareo Bank-sponsoredmortgageseminarsopentothepublico AbankguidingtheParticipantthroughthepurchasingprocessando Sweat-equityprogramsinwhichParticipantsusetheirownandvolunteerlabor

toconstructtheirhomesbull Asyoucanseethereareseveralcounselingservicesthatareavailabletobereceived

throughthegrantorfromgrant-facilitatedreferralbull Post-HousingcounselingincludesidentifyingaParticipantwhoreceivedcounselingor

servicesafterpurchasingorrentinghousingbull Post-housingcounselingservicesaddresstopicssuchas

o Meetingrentrequirementso Avoidingdefaultandforeclosureo Managingcreditissuesando Changingamortgage

Page44ResidenceCensusTract

bull ThenextdataelementisResidenceCensusTractbull CensusTractsaresmallrelativelypermanentstatisticalsubdivisionsofacountyor

equivalententityTheprimarypurposeofcensustractsistoprovideastablesetofgeographicunitsforthepresentationofstatisticaldata

bull Thedataelementidentifiesthe11-digitcensustractnumberforaParticipantsresidence

DU203NP-15-D-03049115500498 Page17of20

bull Youwillfindtheinformationforthisdataelementthroughanon-linetoollocatedontheCensusBureauswebsiteThewebaddressforthetoolisonthisslideandatthetopofthenextslide

Page45ResidenceCensusTract(1)

bull ForthenextfewminutesIwanttospeakwithyouaboutResidenceCensusTractIwanttowalkyouthroughthestepsofthisdataelementAllthestepstocollectthisdataoriginatefromtheCensusBureaursquoswebsiteThereferencesyouareabouttoseearesummarizedfromourResidenceCensusTractFactSheet

bull JustareminderifyouareattendingthisvirtualconferencewithliveQampAyoucandownloadtheFactSheetfromAdobeConnectItisinthelowerleftcornerofyourscreen

bull ThisdataelementidentifiesParticipantrsquos11-digitresidencecensustractnumberbyusingtheCensusBureaursquosonlinetooltoconvertphysicaladdressestocensustractnumbers

bull HomelessParticipantsmaydesignateafixedlocationastheirresidencesuchasahomelessshelterorotherlocationwherethehomelessParticipantmayspendtimeorreturntoforsleep

bull TheCensusBureaudevelopedanonlinetoolforconvertingphysicaladdressestocensustractnumbersItislocatedatthewebaddresslistedatthetopoftheslide

bull Letrsquosgetstartedwiththestepstocollectthisdataelementbull Step1istoaccesstheCensusBureaursquostooltoconvertaddressestocensustractnumbersat

thewebaddressprovidedbull TheslidepresentsthescreenyouwillseewhenyouaccesstheCensusBureaursquostool

Page46ResidenceCensusTract(2)

bull Instep2youwillselectldquogeographiesrdquoontheleftsideofthescreenbull Onthisslideldquogeographiesrdquoselectionisshowninagreenboxbull Adropdownmenuwillappearwhichyouwillseeonthenextslide

Page47ResidenceCensusTract(3)

bull WithinthedropdownboxldquoSelectGeographiesrdquoclickonAddresstabandentertheParticipantrsquosaddress

Page48ResidenceCensusTract(4)

bull AtableofldquoGeographyResultsrsquofortheenteredaddresswillappearbull NextlocatethesecondcolumntitledldquoGeographyTyperdquoandtherowwithldquoCensus

Tractrdquobull Clicktheiconwiththeletterldquoirdquointhefar-rightcolumntitledldquoAboutrdquo

DU203NP-15-D-03049115500498 Page18of20

bull AsyoucanseeontheslidetheappropriaterowisshowninagreenboxAgreenarrowpointstotheletterldquoirdquo

bull Clickontheletterldquoirdquointhisrow

Page49ResidenceCensusTract(5)

bull ThisisthefinalstepinourillustrativeexampleAsIrsquomsureyoucanseethereisalotofinformationonthispageYourdutiesaresimplesodonrsquotletthisoverwhelmyou

bull InthepopupwindowlocatethecolumnwiththemostrecentyearandtherowtitledldquoCoderdquo

bull SeethenumberwherethecolumnforthemostrecentyearandtherowtitledldquoCoderdquointersectThenumbercontainsldquoUSrdquowithinit

bull TheResidenceCensusTractnumberistheeleven(11)digitnumberthatappearsafterUSTheResidenceCensusTractnumberis12031015924

bull Onthisslidethenumberisindicatedbyagreenbox

Page50ResidenceCensusTract

bull ResponseoptionsforResidenceCensusTractincludeentering1 TheCensusTractNumber2 NAOR3 Informationnotcollected

Page51ResidenceCensusTract

bull Asshowninourillustrativeexamplethecorrectresponseoptionwouldbetoenterthenumber1231015924

bull ItisimportanttorememberthatthenumbersfollowingldquoUSrdquowillbeconsideredyourResidenceCensusTractNumber

Page52OpportunityAreaCensusTract

bull LetrsquostalkalittleabouttheOpportunityAreaCensusTractbull ThereasonforthisdataelementistoidentifyaParticipantwholivesinanOpportunity

AreainthecommunityrsquosRegionalFairHousingEquityAssessment(FHEA)bull SelectedcommunitieshavecompletedaRegionalFairHousingEquityAssessmentofa

regionlookingacrossmultiplecomponentstogainafullpictureofregionalequityandaccesstoopportunity

bull AnOpportunityAreameetsallthefollowingcriteriao Segregatedareasandareasofincreasingdiversityandorracialethnic

integrationo Raciallyethnicallyconcentratedareasofpovertyo Accesstoexistingareasofhighopportunity

DU203NP-15-D-03049115500498 Page19of20

o Majorpublicinvestmentsando Fairhousingissuesservicesandactivities

bull AccordingtoHUDifyoudonrsquotknowifthecommunityinwhichtheParticipantresidescompletedaRegionalFairHousingEquityAssessmentorifthepropertyisinanOpportunityAreaCensusTractpleaseleavethisfieldasNA

Page53FairHousingandCivilRightsAssistanceServiceCode

bull AswebringthisvirtualconferencetoaclosethereisonefinalHousingDataElementtodiscuss

bull TheFairHousingandCivilRightsAssistanceServiceCodeidentifiesaParticipantwhoreceivedservicesconsistentwiththeFairHousingandServiceAct

bull Servicesaredesignedtopromoteo Integratedlivingpatternsando Communitiesthatarediversealongmultipledimensions

bull Servicesaredesignedtoavoido PatternswhereaParticipantisforcedtoliveinhighpovertyareaso Areassufferingfromalackofaccessibleservicesoro Areaswhichlackintegrationintermsofincomeracecolorreligionfamilial

statusnationaloriginordisabilitystatusbull Effortstopromoteintegratedlivingpatternsandcommunitiesthatarediversearea

goodwaytoendtodayrsquosdiscussionofdataelements

Page54Summary

bull ThisconcludesourDataElementsforHousingLetrsquosreviewsomekeycomponentsbeforewegettoourQampAsession

Page55Summary

bull HUDprovidedthefollowingupdateso InformationforBudget-BasedServiceCoordinatorsappliesto202o AnewresponseoptionofldquoInformationnotcollectedrdquoisaddedtoresponseoptions

thatincludeldquoNArdquoThisisappropriatetousewhentheservicecoordinatordoesnotreceiveinformationaboutadataelementfromaParticipant

bull NeedsAssessmentdocumentsrevealthepastandcurrentdetailsofaParticipantrsquosstrengthsandneedstomatchtheParticipanttoappropriatehousingandsupportiveservices

bull Apersonisconsideredhomelessifthepersonlacksafixedregularadequatenighttimeresidence

bull Permanenthousingincludeso Anotherpropertyo Differentunitwithinthesamepropertyando Alternativecarefacilities

DU203NP-15-D-03049115500498 Page20of20

bull Fairhousingandcivilrightsassistancepromoteso Communitieswithdiversityalongmultipledimensionso Integratedlivingpatterns

bull CollectingandreportingdataallowsidentificationofthenumberofindividualsyouservetheneedforservicesandservicesdeliveredItcommunicatesthehardworkyoudoProvidingthisdataallowsforadditionalinformationtosupporttheimportanceofandneedforfundingThiswillfurthersupportthegoodworkyoudo

Page56QuestionsandAnswers

bull WewelcomeyourquestionsandfeedbackContactHUDbye-mailataskgmohudgovtoo ProvidefeedbackregardingtheStandardsforSuccessframeworkmethodologyand

toolsando SubmitquestionsItishelpfultoidentifyyourGrantProgramwiththequestionas

clarifyinginformationbull MakesuretoIncludeStandardsforSuccessinthee-mailrsquossubjectline

ForthoseofyouparticipatinginagroupvirtualconferenceonAdobeConnectwewillrespondtoquestionssubmittedthroughtheQampAdialogueboxonAdobeConnect

IwillaskmyStrategyGencolleaguesBridgetBoothandSoulisLindsey-PangalostohelpwiththeanswerstoyourquestionsPleasesubmitallquestionsthroughtheQampAboxonthelowerrightcornerofyourscreen

• StrategyGen-SfS-VC5-Housing-5-23-2017
• • HUD Standards for Success PilotData CollectionParticipant Housing Data Elements
  • Todayrsquos Presenter
  • Objectives of Session
  • At the end of this session you will
  • Slide Number 5
  • Participant Centered Data Elements
  • Previous Virtual Conference- Participant Health Data Elements
  • Slide Number 8
  • Participant Housing Data Elements ndash List
  • Participant Housing Data Elements ndash List (continued)
  • Needs Assessment Service Code
  • Needs Assessment Service Code
  • Needs Assessment Service Code
  • Meeting of Service Coordinators ndash John and Kathy
  • Hypothetical Example - Meet Ned ndash Program Participant
  • Homeless Status Code
  • Homeless Status Code
  • Homeless Status Code
  • Shelter Placement Service Code
  • Prior Night Residence Code
  • Housing Status Code
  • Years in Subsidized Housing Number
  • Hypothetical Example ndash Ned ndash Additional Details
  • Chronically Homeless Status Code
  • Ned ndash Chronically Homeless Status
  • Weeks Homeless Count
  • Weeks Homeless Count
  • Returning CitizenEx-Offender Code
  • Returning CitizenEx-Offender Code
  • Hard to House Code
  • Transportation Assistance Service Code
  • Independent Living Service Code
  • Independent Living Service Code
  • Independent Living Service Code
  • Intermediate Housing Status Code
  • Intermediate Housing Status Code
  • Intermediate Housing Status Code
  • Temporary Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Date
  • Pre-Housing Counseling and Post-Housing Counseling
  • Residence Census Tract
  • Residence Census Tract (1)
  • Residence Census Tract (2)
  • Residence Census Tract (3)
  • Residence Census Tract (4)
  • Residence Census Tract (5)
  • Residence Census Tract
  • Residence Census Tract
  • Opportunity Area Census Tract
  • Fair Housing and Civil Rights Assistance Service Code
  • Slide Number 54
  • Summary
  • Questions and Answers
  • • SfS-VC5-Housing Speakers Notes 5-23-2017

DU203NP-15-D-03049115500498 Page8of20

Page21HousingStatusCode

bull NextisHousingStatusCodeThisidentifiesaParticipantrsquoscurrenttypeofhousingandifapplicablehowthehousingispaidfor

bull Iwanttotouchonafewofresponseoptionsbull Option1IdentifiesasaPublicHousingResidentYouprobablyknowpublichousingwas

establishedtoprovidedecentandsaferentalhousingforeligiblelow-incomefamiliestheelderlyandpersonswithdisabilitiesHUDadministersFederalaidtolocalhousingagenciesthatmanagethehousingforlow-incomeresidentsatrentstheycanafford

bull Option2TenantBasedRentalVoucherisahousingvoucherthatisissuedtoanindividualorfamilymostoftenbyahousingauthorityforrentinghousingofaParticipantrsquoschoiceThevouchermustbeacceptedbytheowneroftherentalpropertyTherentalpropertycanbeahouseapartmenttrailermulti-familyunitetc

bull Option3AProjectBasedRentalVoucherisasubsidizedrentalunitTheldquoprojectrdquoorpropertydetermineseligibilityandsubsidyunderHUDguidelines

bull AsyoucanseeresponseoptionsvaryfromldquoIdentifiesasapublichousingresidentrdquoallthewaytoldquoOwnsahomerdquotoldquoHomelessrdquo

Page22YearsinSubsidizedHousingNumber

bull AswecontinueournextdataelementisYearsinSubsidizedHousingNumbero ThiselementidentifiesthenumberofyearsaParticipantlivedinpublicor

privatesubsidizedhousingo IfaParticipanthasbeeninsubsidizedhousingfordurationslessthan365days(a

completeyear)totalthenumberofthesedaysandthenroundthenumbero Rememberwhenrecordingthisdatayoumustcounteachepisodeevenifit

wasnotinconsecutiveyearsandroundtothenearestwholeyear

Page23HypotheticalExamplendashNedndashAdditionalDetails

bull WecantakethisopportunitytolisteninonadiscussionbetweenJohnandKathyregardingsomeadditionaldetailsrelatedtothehypotheticalParticipantNed

_________________________________________________________________________________

bull KathyJohnyoutoldmeafewthingsaboutNedDidNedtalkaboutanyadditionaldetailsthatwillhelpyouunderstandhissituation

bull JohnHedoestalkquitealotWhatotherinformationwereyouthinkingofbull KathyFirstoffdidNedgiveyouotherdetailsaboutspecificepisodesofhomelessnessI

usethewordldquoepisoderdquotorefertoaperiodwhenanindividualdidnothaveafixedregularnight-timeresidenceThestreetsorahomelessshelterareexamples

bull JohnYesNedsaidheexperienced4episodesofhomelessnessinthelast36monthsThisincludedlivingplace-to-placeinlocationssuchasthestreetsandhomelesssheltersSo

DU203NP-15-D-03049115500498 Page9of20

theywouldbeconsideredasepisodesInthepreviousyearNedwasonthestreetsfor10monthsbeforebeingadmittedtothehospitalforthelast35days

bull KathyOkaythatishelpfulYousayNedhasbeenhomeless4timesinthepast36monthsPriortothelastyearhowlongwereeachofthoseepisodes

bull JohnLetrsquosseepriortothelastyearwhichwehavealreadydiscussedNedrsquosfirstexperiencewasquiteshortlastingabout5daysAfterthatNedhadtwomoreepisodesOneofthoselasted20daystheotherwas14daysThatledtohismorerecentepisodeof10months

_________________________________________________________________________________

bull AsyoucanseefromKathyandJohnrsquosdiscussionthesearesomekeyfactorsthatwillbeabletousetodetermineNedrsquoshomelessstatusYouwillunderstandthismorewiththenextdataelement

Page24ChronicallyHomelessStatusCode

bull SoafterthediscussionofadditionaldetailsforNedwewilllookattheChronicallyHomelessStatusCode

bull ThechartonthisslidesummarizestherequirementstobeconsideredchronicallyhomelessTheseinclude

1Ishomeless

2Anindividualisanunaccompaniedhomeless

3Hasadisablingcondition

4aIscontinuouslyhomelessforayearormoreOR

4bHadatleastfourepisodesofhomelessnessinthepast3yearseachlastingaminimumof15daysandfinally

5Meetstheconditionsforbeingchronicallyhomelessbeforeresidinginaninstitutionalfacilitysuchasjailsubstanceabuseormentalhealthtreatmentfacilityhospitalorsimilarfacilityforfewerthanninety(90)days

bull JustareminderthisinformationisavailablewithintheChronicallyHomelessFactSheetareferencematerialthatweprovidetoyou

Page25NedndashChronicallyHomelessStatusCode

bull LetrsquosapplythistoNedrsquossituation

DU203NP-15-D-03049115500498 Page10of20

o FirsthomelessmeaningNedlacksafixedregularadequatenighttimeresidencebecausehelivedinareasnotdeemedtobesuitablesleepingplacesforhumanhabitationsuchasthestreetsandahomelessshelterNeddoesmeetthisrequirement

o NextunaccompaniedhomelessNedisahomelessindividualwhoisalonewhilehomeless

o NextadisablingconditionNeddoesnotsufferfromasubstanceabusedisorderseriousmentalillnessdevelopmentaldisabilityPTSDcognitiveimpairmentsresultingfrombraininjuryorchronicphysicalillnessordisability

o Thedurationofhomelessnessmustbecontinuousforayearormoreorfourepisodesofhomelessnessinthepast3yearseachlastingaminimumof15daysFromouradditionaldetailsNedinformedJohnthathehasexperienced4episodesofhomelessnessinthepast3yearsbutoneepisodeonlylasted14days

o FinallydoesNedmeettheconditionsforbeingchronicallyhomelessbeforebeinginstitutionalizedforfewerthan90daysAswecandetermineNeddoesnotmeettherequirementsforbeingchronicallyhomelessbeforebeinghospitalizedforfewerthan90daysHedoesnotmeetalltherequirementsonourchronicallyhomelesschart

bull Theconclusiono IsNedchronicallyhomelesso NoNedisnotchronicallyhomeless

Page26WeeksHomelessCount

bull NextwehaveourWeeksHomelessCountTheappropriatequestionthatwouldpertaintothisdataelementisldquoHowmanyweekshastheParticipantbeenhomelessinthepast12monthsrdquo

bull IfaParticipanthashomelessepisodesfordurationslessthan7days(acompleteweek)totalthenumberofthesedaysandthenroundtothenearestwholeweek

bull Usewholenumbersbull Nowrememberthisisoutofa12-monthperiodItisveryimportanttoreportonlyonthat

timeframe

Page27WeeksHomelessCount

bull NedrsquoshistorygivesagreatexampleofhowtocalculatetheWeeksHomelessCountdataelement

bull AsyoucanseeonthisslidetheformulafortheWeeksHomelessCountwillbethenumberofmonthsmultipliedby433whichistheaveragenumberofweeksinamonthThiscalculationwillgiveyouthenumberofhowmanyweekstheParticipantwashomelesspriortobeinghospitalizedNedtoldushewasonthestreetsandinsheltersfor10monthspriortobeinghospitalized10monthsmultipliedby433weeksequals4333weeks

DU203NP-15-D-03049115500498 Page11of20

bull Nextwemusttakethe35daysthatNedwasadmittedintothehospitalanddeterminehowmanyweeksthisrepresentsTodothiswetakethe35daysanddivideby7daysperweektodeterminethatNedwasinthehospitalfor5weeks

bull Finallyweaddthe5weekstoourpre-existing4333weekstoobtainatotalof4833weekshomelessRounding4833toawholenumbergivesusatotalof48weeks

Page28ReturningCitizenEx-OffenderCode

bull ForthenexthousingdataelementwewilldiscusstheReturningCitizenEx-OffenderCodebull TheReturningCitizenEx-OffenderCodeidentifiesaParticipantrsquosstatuswiththecriminal

justicesystemor(CJS)bull ItidentifiesaParticipantwhohasactivecriminalrecordsorwaschargedwith

committingacrimeinthepriortwelve(12)monthsbull Itincludesindividualschargedwithacrimethroughthestagesofthecriminaljustice

systemtothetimeanindividualisreleasedfromprobationbull ThereisnoneedtoincludeaParticipantwhohasneverbeenchargedwithcommittinga

crimebull Notetheresponseoptionsforthisdataelementincludeatimeelementoftheprevious

12monthsbull KathyandJohnhaveagreatexamplewecanusetodeterminehowbesttorespondto

thisdataelement

______________________________________________________________________________

bull KathyJohnitisimportantforustohaveabriefdiscussionregardingNedrsquosexperienceswiththeCriminalJusticeSystem(CJS)ItwillhelpusanswerthedataelementReturningCitizenEx-OffenderCodeDidhevolunteeranyofthisinformationtoyou

bull JohnYeshedidNedwasveryopenaboutdiscussinganymattersregardingtheCriminalJusticeSystemLikeIsaidbeforeheisaUSArmyveteranwhoprideshimselfondoingtherightthing

bull KathyThatrsquosgreattohearDoesNedhaveanactivecriminalrecordorwashechargedwithcommittingacrimeintheprior12months

bull JohnNoKathyNeddoesnrsquothaveacriminalrecordandhasneverbeencommittedofacrimeHeprideshimselfonfollowingthelawsthathavebeenputinplaceHecontinuedtoemphasizeheenrolledintheArmytoprotectthislandandthelawsweallliveby

______________________________________________________________________________

Page29ReturningCitizenEx-OffenderCode

bull ThepreviousconversationshowsusthatJohnwouldbechoosingOption3theindividualisnotcurrentlysubjecttoanyphaseoftheCJSandhasnotbeenintheprevious12months

DU203NP-15-D-03049115500498 Page12of20

Page30HardtoHouseCode

bull HardtoHouseCodeismeanttoidentifyaParticipantwhoishardtohouseduetothehighriskoflosingtheirhousingandanyfactorcontributingtobeingahighrisktohouse

bull Afewofourresponseoptionsforthisdataelementincludeo Headofhouseholdhaslivedinpublichousingformorethan10yearso Headofhouseholddoesnothaveahigh-schooldiplomaorGEDando Theheadofhouseholdisasingleelderlyadultwhoistheprimarycaregiverfor

oneormorechildren

Page31TransportationAssistanceServiceCode

bull TransportationAssistanceServiceCodeisaprettyinterestinghousingdataelementbull ThisincludesidentifyingaParticipantwhoreceivedtransportationservicesbull Asyoucanseefromourgraphictransportationservicesinclude

o Passesortokensforpublictransportationo Ridesinserviceprovidersrsquovehicleso Carpoolsarrangedbyserviceprovidersando Assistancewithrepairstopersonalvehicles

Page32IndependentLivingServiceCode

bull IndependentLivingServiceCodeisthenextdataelementonourlistItappliestoParticipantswhoaredisabledorelderly

bull Forthisdataelementelderlyisanindividualage62andolderFrailisdescribedasneedingassistancewith3ormoreActivitiesofDailyLiving(ADLs)

bull WediscussedActivitiesofDailyLivinginourlastvirtualconferenceYoucanalsofindthedefinitionofActivitiesofDailyLivingintheDataIntegrityReferenceManualonpage90

bull WhenfrailelderlyisreferencedintheIndependentLivingServiceCodeitpertainstoelderlyresidentsage62orolderwith3ormoreADLs

bull ThisdataelementinvolvesidentifyingdisabledorfrailelderlyParticipantswhoo 1Receivedassistanceobtaininghousingoro 2Receivedservicesthatenablethemtoremainintheirhome

bull ServicesthatenableadisabledorfrailelderlyParticipanttoremaininthehomeincludeo Cleaningthehomeorlaundryo Cookingo Payingbillso Organizingpersonalrecordsando Utilitycompanyissues

bull ServicesthatenableadisabledorfrailelderlyParticipanttoremaininthehomealsoincludereferralstoservicesorsupportstoassisttheParticipantswith

o Keepingo Managingand

DU203NP-15-D-03049115500498 Page13of20

o Maintainingallaspectsoftheirhomeotherthanhomemakingbull WeunderstandthatmostofyouServiceCoordinatorsarenotinvolvedinhomemaking

Justforsomeclarificationhomemakingincludeso Beautifyingthehomeo Homedecoratingo Organizingthehomeo Gardeningo Holidaydecorationso Craftso Messageforumsando Recipedatabases

Page33IndependentLivingServiceCode

bull ThehypotheticalexamplebetweenJohnandKathyregardingNedprovidesinformationforcollectingthisdataelement

Page34IndependentLivingServiceCode

bull JohntoldusNedis28yearsoldandisnotdisabledSinceNedisnotdisabledorelderlytheappropriateresponseoptionisldquoNArdquonotapplicable

bull RememberwhenaServiceCoordinatororaGranteedoesnotreceiveinformationfromaParticipantaboutadataelementtheappropriateresponseoptionisldquoldquoInformationnotcollectedrdquoThisisanalternativeoptionforwheninformationregardingadataelementwasnotreceived

Page35IntermediateHousingStatusCode

bull ThemainquestionforIntermediateHousingStatusCodeisldquoDidaParticipantretainParticipantrsquoshousingandwhatmethoddidtheParticipantutilizerdquo

bull ThisinvolvesidentifyingaParticipantrsquosmethodforretaininghousingbull ThemethodsfocusonapproachestomeetrentormortgageresponsibilitiesThis

includeso Avoidedevictionfromrentalpropertyo ObtainedaHomeEquityConversionMortgage(HECM)

sect YoumaybewonderingwhatthisisAHomeEquityConversionMortgageissomethingthatwascreatedbyTheFederalHousingAdministration(FHA)Knownbysomeasareversemortgageitallowsmortgageinsuranceborrowerswhomeettheagerequirementof62totransfertheequityoftheirhomeintomonthlypaymentstothemortgageinsuranceborrower

o Anothermethodthatmaybeusedforthisdataelementispreventingorresolvingamortgagedefault

DU203NP-15-D-03049115500498 Page14of20

Page36IntermediateHousingStatusCode

bull LetrsquosseewhatinformationKathyandJohncansharewithusregardingthisdataelement

bull WemoveintoafuturetimewhenthenextsetsofdiscussionsfocusonservicesNedreceivedasaprogramParticipant

______________________________________________________________________________

bull JohnHeyKathyIwantedtogiveyousomeupdatesthatNedreportedtomebull KathyThatsoundsgreatJohnIrsquomgladthatNedcontinuestovolunteerupdatestoyoubull JohnIhadafewquestionsrelatedtotheinformationhegavemeThingshavebeen

complicatedwithNedsincewelastmetbull KathyHowsobull JohnWellthingsstartedlookingupforhimforawhileHehadfinallygottenoffthe

streetsobtainedapart-timejobandwaslivinginasmallrentalpropertyinDCShortlyafterhewashavingtroublepayingtherentinfullandthelandlordwasthreateningtoevicthimNeddoesnrsquotreceivealargeamountofpaywithhispart-timejobsoitwasdifficultforhimtomanagethefullmonthrsquosrentupfront

bull KathySowhathappenedbull JohnLuckilyhecouldsitdownwithhissupervisoratworkandreceivemorehours

Nedwasextremelyexcitedtotellmetheyallowhimtoworkovertimesomeweeksbull KathyThatrsquosgreatsohewasnrsquotevictedfromtherentalpropertybull JohnNohewasnotevictedHewasabletohaveameetingwithhislandlordandnow

hersquosaheadofhisrentbyafullmonthbull KathyJohnthatrsquosgreatnewsforNedRegardingtheIntermediateHousingdata

elementthecorrectresponsehereisoption1avoidedeviction

______________________________________________________________________________

Page37IntermediateHousingStatusCode

bull ThatwasagreatexamplegivenbyKathyandJohnbull NedsecuredmorehoursathisjobresultinginincreasedpayThishelpedeasetheburden

ofhisrentexpenseandinturnheavoidedbeingevicted

Page38TemporaryHousingPlacementServiceCode

bull ThenextHousingDataElementisTemporaryHousingPlacementServiceCodebull ThisstartswithidentifyingaParticipantwhoreceivedtemporaryorshort-termtransfer

too Anotherpropertyo Adifferentunitwithinthepropertyoro Analternativecarefacility

DU203NP-15-D-03049115500498 Page15of20

bull Alternativecarefacilitiesarebestdescribedasassistedlivingfacilitiesbull ThisdataelementincludesinformationandassistanceprovidedtotheParticipantandor

familymembersregardingtemporaryhousingoptionsItalsoincludesassistancewithanindividualstransitionbacktotheirapartmentfromshort-termcarefacilityorhospital

Page39PermanentHousingPlacementServiceCode

bull SimilarbutnotthesamethenextHousingDataElementisPermanentHousingPlacementServiceCode

bull ThisstartswithidentifyingaParticipantwhoreceivedpermanentorlong-termhousingassistance

bull Servicesincludeprovidinginformationregardinglong-termhousingorassistanceforapermanentorlong-termtransferto

o Anotherpropertyo Adifferentunitwithinthepropertyoro Analternativecarefacility

Page40PermanentHousingPlacementServiceCode

bull OnceagainletrsquoscheckinwithJohnandKathyforsomemoredetailedinformationregardingthisdataelement

bull TheconversationweareabouttohearoccurredafewmonthsafterKathyandJohnrsquosdiscussionofIntermediateHousingStatusCode

______________________________________________________________________________

bull KathyJohnitrsquosgoodtobebackwithyouHowarethingsgoingbull JohnHeyKathythingsaregreatIfeellikeIrsquomgettingthehangofmydutiesasa

ServiceCoordinatorIwasabletomeetwithNedagainandhadagreatupdateforyouThankstothehelpoftheprogramhecouldmoveoutofthestudioapartmentHereceivedaraiseinsalaryathisjobwhichallowedhimtomoveintosomethingabitmorespaciousTheoldplacewasonlyastudioapartmentwithlittleroomtomaneuveraroundNeddidendupstayingatthesameapartmentcomplexbuthemovedintoa1bedroom1bathHehappilyvolunteeredthisinformationtomeatourlastmeeting

bull KathyThatrsquosgreattohearJohnIrsquomgladtheprogramassistedhiminupgradinghishousingsituation

bull JohnSoregardingthePermanentHousingPlacementServiceCodesincetheprogramhelpedNedmovewithinhiscomplexthecorrectresponsewouldhavetobereceivedservicesdirectlythroughthegrantcorrect

bull KathyThatrsquosrightJohnNedreceivedservicesdirectlyfromtheprogramwhichisoption1

______________________________________________________________________________

DU203NP-15-D-03049115500498 Page16of20

Page41PermanentHousingPlacementServiceCode

bull KathyandJohncontinuetouseNedrsquoshypotheticalsituationtoprovidegreatexamplesofthesedataelementsWecanseethecorrectresponseoptionhereisoption1receivedservicesdirectlythroughthegrant

Page42PermanentHousingPlacementDate

bull PermanentHousingPlacementDateisastraightforwarddataelementbull ThisincludesidentifyingthedateaParticipantwasplacedinadifferentunitwithinthe

propertyalong-termtransfertoanotherpropertyortoanalternativecarefacility

Page43Pre-HousingCounselingandPost-HousingCounseling

bull ContinuingwehavePre-HousingCounselingandPost-HousingCounselingServiceCodesbull Pre-HousingCounselingentailsidentifyingaParticipantwhoreceivedcounseling

servicespriortopurchasingorrentinghousingbull Thesecounselingservicesaddresstopicssuchas

o Identifyingmortgageassistanceoptionso Creatingabudgetthatsupportspayingforhousingando Explainingrequireddocuments

bull Excludedcounselingservicesareo Bank-sponsoredmortgageseminarsopentothepublico AbankguidingtheParticipantthroughthepurchasingprocessando Sweat-equityprogramsinwhichParticipantsusetheirownandvolunteerlabor

toconstructtheirhomesbull Asyoucanseethereareseveralcounselingservicesthatareavailabletobereceived

throughthegrantorfromgrant-facilitatedreferralbull Post-HousingcounselingincludesidentifyingaParticipantwhoreceivedcounselingor

servicesafterpurchasingorrentinghousingbull Post-housingcounselingservicesaddresstopicssuchas

o Meetingrentrequirementso Avoidingdefaultandforeclosureo Managingcreditissuesando Changingamortgage

Page44ResidenceCensusTract

bull ThenextdataelementisResidenceCensusTractbull CensusTractsaresmallrelativelypermanentstatisticalsubdivisionsofacountyor

equivalententityTheprimarypurposeofcensustractsistoprovideastablesetofgeographicunitsforthepresentationofstatisticaldata

bull Thedataelementidentifiesthe11-digitcensustractnumberforaParticipantsresidence

DU203NP-15-D-03049115500498 Page17of20

bull Youwillfindtheinformationforthisdataelementthroughanon-linetoollocatedontheCensusBureauswebsiteThewebaddressforthetoolisonthisslideandatthetopofthenextslide

Page45ResidenceCensusTract(1)

bull ForthenextfewminutesIwanttospeakwithyouaboutResidenceCensusTractIwanttowalkyouthroughthestepsofthisdataelementAllthestepstocollectthisdataoriginatefromtheCensusBureaursquoswebsiteThereferencesyouareabouttoseearesummarizedfromourResidenceCensusTractFactSheet

bull JustareminderifyouareattendingthisvirtualconferencewithliveQampAyoucandownloadtheFactSheetfromAdobeConnectItisinthelowerleftcornerofyourscreen

bull ThisdataelementidentifiesParticipantrsquos11-digitresidencecensustractnumberbyusingtheCensusBureaursquosonlinetooltoconvertphysicaladdressestocensustractnumbers

bull HomelessParticipantsmaydesignateafixedlocationastheirresidencesuchasahomelessshelterorotherlocationwherethehomelessParticipantmayspendtimeorreturntoforsleep

bull TheCensusBureaudevelopedanonlinetoolforconvertingphysicaladdressestocensustractnumbersItislocatedatthewebaddresslistedatthetopoftheslide

bull Letrsquosgetstartedwiththestepstocollectthisdataelementbull Step1istoaccesstheCensusBureaursquostooltoconvertaddressestocensustractnumbersat

thewebaddressprovidedbull TheslidepresentsthescreenyouwillseewhenyouaccesstheCensusBureaursquostool

Page46ResidenceCensusTract(2)

bull Instep2youwillselectldquogeographiesrdquoontheleftsideofthescreenbull Onthisslideldquogeographiesrdquoselectionisshowninagreenboxbull Adropdownmenuwillappearwhichyouwillseeonthenextslide

Page47ResidenceCensusTract(3)

bull WithinthedropdownboxldquoSelectGeographiesrdquoclickonAddresstabandentertheParticipantrsquosaddress

Page48ResidenceCensusTract(4)

bull AtableofldquoGeographyResultsrsquofortheenteredaddresswillappearbull NextlocatethesecondcolumntitledldquoGeographyTyperdquoandtherowwithldquoCensus

Tractrdquobull Clicktheiconwiththeletterldquoirdquointhefar-rightcolumntitledldquoAboutrdquo

DU203NP-15-D-03049115500498 Page18of20

bull AsyoucanseeontheslidetheappropriaterowisshowninagreenboxAgreenarrowpointstotheletterldquoirdquo

bull Clickontheletterldquoirdquointhisrow

Page49ResidenceCensusTract(5)

bull ThisisthefinalstepinourillustrativeexampleAsIrsquomsureyoucanseethereisalotofinformationonthispageYourdutiesaresimplesodonrsquotletthisoverwhelmyou

bull InthepopupwindowlocatethecolumnwiththemostrecentyearandtherowtitledldquoCoderdquo

bull SeethenumberwherethecolumnforthemostrecentyearandtherowtitledldquoCoderdquointersectThenumbercontainsldquoUSrdquowithinit

bull TheResidenceCensusTractnumberistheeleven(11)digitnumberthatappearsafterUSTheResidenceCensusTractnumberis12031015924

bull Onthisslidethenumberisindicatedbyagreenbox

Page50ResidenceCensusTract

bull ResponseoptionsforResidenceCensusTractincludeentering1 TheCensusTractNumber2 NAOR3 Informationnotcollected

Page51ResidenceCensusTract

bull Asshowninourillustrativeexamplethecorrectresponseoptionwouldbetoenterthenumber1231015924

bull ItisimportanttorememberthatthenumbersfollowingldquoUSrdquowillbeconsideredyourResidenceCensusTractNumber

Page52OpportunityAreaCensusTract

bull LetrsquostalkalittleabouttheOpportunityAreaCensusTractbull ThereasonforthisdataelementistoidentifyaParticipantwholivesinanOpportunity

AreainthecommunityrsquosRegionalFairHousingEquityAssessment(FHEA)bull SelectedcommunitieshavecompletedaRegionalFairHousingEquityAssessmentofa

regionlookingacrossmultiplecomponentstogainafullpictureofregionalequityandaccesstoopportunity

bull AnOpportunityAreameetsallthefollowingcriteriao Segregatedareasandareasofincreasingdiversityandorracialethnic

integrationo Raciallyethnicallyconcentratedareasofpovertyo Accesstoexistingareasofhighopportunity

DU203NP-15-D-03049115500498 Page19of20

o Majorpublicinvestmentsando Fairhousingissuesservicesandactivities

bull AccordingtoHUDifyoudonrsquotknowifthecommunityinwhichtheParticipantresidescompletedaRegionalFairHousingEquityAssessmentorifthepropertyisinanOpportunityAreaCensusTractpleaseleavethisfieldasNA

Page53FairHousingandCivilRightsAssistanceServiceCode

bull AswebringthisvirtualconferencetoaclosethereisonefinalHousingDataElementtodiscuss

bull TheFairHousingandCivilRightsAssistanceServiceCodeidentifiesaParticipantwhoreceivedservicesconsistentwiththeFairHousingandServiceAct

bull Servicesaredesignedtopromoteo Integratedlivingpatternsando Communitiesthatarediversealongmultipledimensions

bull Servicesaredesignedtoavoido PatternswhereaParticipantisforcedtoliveinhighpovertyareaso Areassufferingfromalackofaccessibleservicesoro Areaswhichlackintegrationintermsofincomeracecolorreligionfamilial

statusnationaloriginordisabilitystatusbull Effortstopromoteintegratedlivingpatternsandcommunitiesthatarediversearea

goodwaytoendtodayrsquosdiscussionofdataelements

Page54Summary

bull ThisconcludesourDataElementsforHousingLetrsquosreviewsomekeycomponentsbeforewegettoourQampAsession

Page55Summary

bull HUDprovidedthefollowingupdateso InformationforBudget-BasedServiceCoordinatorsappliesto202o AnewresponseoptionofldquoInformationnotcollectedrdquoisaddedtoresponseoptions

thatincludeldquoNArdquoThisisappropriatetousewhentheservicecoordinatordoesnotreceiveinformationaboutadataelementfromaParticipant

bull NeedsAssessmentdocumentsrevealthepastandcurrentdetailsofaParticipantrsquosstrengthsandneedstomatchtheParticipanttoappropriatehousingandsupportiveservices

bull Apersonisconsideredhomelessifthepersonlacksafixedregularadequatenighttimeresidence

bull Permanenthousingincludeso Anotherpropertyo Differentunitwithinthesamepropertyando Alternativecarefacilities

DU203NP-15-D-03049115500498 Page20of20

bull Fairhousingandcivilrightsassistancepromoteso Communitieswithdiversityalongmultipledimensionso Integratedlivingpatterns

bull CollectingandreportingdataallowsidentificationofthenumberofindividualsyouservetheneedforservicesandservicesdeliveredItcommunicatesthehardworkyoudoProvidingthisdataallowsforadditionalinformationtosupporttheimportanceofandneedforfundingThiswillfurthersupportthegoodworkyoudo

Page56QuestionsandAnswers

bull WewelcomeyourquestionsandfeedbackContactHUDbye-mailataskgmohudgovtoo ProvidefeedbackregardingtheStandardsforSuccessframeworkmethodologyand

toolsando SubmitquestionsItishelpfultoidentifyyourGrantProgramwiththequestionas

clarifyinginformationbull MakesuretoIncludeStandardsforSuccessinthee-mailrsquossubjectline

ForthoseofyouparticipatinginagroupvirtualconferenceonAdobeConnectwewillrespondtoquestionssubmittedthroughtheQampAdialogueboxonAdobeConnect

IwillaskmyStrategyGencolleaguesBridgetBoothandSoulisLindsey-PangalostohelpwiththeanswerstoyourquestionsPleasesubmitallquestionsthroughtheQampAboxonthelowerrightcornerofyourscreen

• StrategyGen-SfS-VC5-Housing-5-23-2017
• • HUD Standards for Success PilotData CollectionParticipant Housing Data Elements
  • Todayrsquos Presenter
  • Objectives of Session
  • At the end of this session you will
  • Slide Number 5
  • Participant Centered Data Elements
  • Previous Virtual Conference- Participant Health Data Elements
  • Slide Number 8
  • Participant Housing Data Elements ndash List
  • Participant Housing Data Elements ndash List (continued)
  • Needs Assessment Service Code
  • Needs Assessment Service Code
  • Needs Assessment Service Code
  • Meeting of Service Coordinators ndash John and Kathy
  • Hypothetical Example - Meet Ned ndash Program Participant
  • Homeless Status Code
  • Homeless Status Code
  • Homeless Status Code
  • Shelter Placement Service Code
  • Prior Night Residence Code
  • Housing Status Code
  • Years in Subsidized Housing Number
  • Hypothetical Example ndash Ned ndash Additional Details
  • Chronically Homeless Status Code
  • Ned ndash Chronically Homeless Status
  • Weeks Homeless Count
  • Weeks Homeless Count
  • Returning CitizenEx-Offender Code
  • Returning CitizenEx-Offender Code
  • Hard to House Code
  • Transportation Assistance Service Code
  • Independent Living Service Code
  • Independent Living Service Code
  • Independent Living Service Code
  • Intermediate Housing Status Code
  • Intermediate Housing Status Code
  • Intermediate Housing Status Code
  • Temporary Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Date
  • Pre-Housing Counseling and Post-Housing Counseling
  • Residence Census Tract
  • Residence Census Tract (1)
  • Residence Census Tract (2)
  • Residence Census Tract (3)
  • Residence Census Tract (4)
  • Residence Census Tract (5)
  • Residence Census Tract
  • Residence Census Tract
  • Opportunity Area Census Tract
  • Fair Housing and Civil Rights Assistance Service Code
  • Slide Number 54
  • Summary
  • Questions and Answers
  • • SfS-VC5-Housing Speakers Notes 5-23-2017

DU203NP-15-D-03049115500498 Page9of20

theywouldbeconsideredasepisodesInthepreviousyearNedwasonthestreetsfor10monthsbeforebeingadmittedtothehospitalforthelast35days

bull KathyOkaythatishelpfulYousayNedhasbeenhomeless4timesinthepast36monthsPriortothelastyearhowlongwereeachofthoseepisodes

bull JohnLetrsquosseepriortothelastyearwhichwehavealreadydiscussedNedrsquosfirstexperiencewasquiteshortlastingabout5daysAfterthatNedhadtwomoreepisodesOneofthoselasted20daystheotherwas14daysThatledtohismorerecentepisodeof10months

_________________________________________________________________________________

bull AsyoucanseefromKathyandJohnrsquosdiscussionthesearesomekeyfactorsthatwillbeabletousetodetermineNedrsquoshomelessstatusYouwillunderstandthismorewiththenextdataelement

Page24ChronicallyHomelessStatusCode

bull SoafterthediscussionofadditionaldetailsforNedwewilllookattheChronicallyHomelessStatusCode

bull ThechartonthisslidesummarizestherequirementstobeconsideredchronicallyhomelessTheseinclude

1Ishomeless

2Anindividualisanunaccompaniedhomeless

3Hasadisablingcondition

4aIscontinuouslyhomelessforayearormoreOR

4bHadatleastfourepisodesofhomelessnessinthepast3yearseachlastingaminimumof15daysandfinally

5Meetstheconditionsforbeingchronicallyhomelessbeforeresidinginaninstitutionalfacilitysuchasjailsubstanceabuseormentalhealthtreatmentfacilityhospitalorsimilarfacilityforfewerthanninety(90)days

bull JustareminderthisinformationisavailablewithintheChronicallyHomelessFactSheetareferencematerialthatweprovidetoyou

Page25NedndashChronicallyHomelessStatusCode

bull LetrsquosapplythistoNedrsquossituation

DU203NP-15-D-03049115500498 Page10of20

o FirsthomelessmeaningNedlacksafixedregularadequatenighttimeresidencebecausehelivedinareasnotdeemedtobesuitablesleepingplacesforhumanhabitationsuchasthestreetsandahomelessshelterNeddoesmeetthisrequirement

o NextunaccompaniedhomelessNedisahomelessindividualwhoisalonewhilehomeless

o NextadisablingconditionNeddoesnotsufferfromasubstanceabusedisorderseriousmentalillnessdevelopmentaldisabilityPTSDcognitiveimpairmentsresultingfrombraininjuryorchronicphysicalillnessordisability

o Thedurationofhomelessnessmustbecontinuousforayearormoreorfourepisodesofhomelessnessinthepast3yearseachlastingaminimumof15daysFromouradditionaldetailsNedinformedJohnthathehasexperienced4episodesofhomelessnessinthepast3yearsbutoneepisodeonlylasted14days

o FinallydoesNedmeettheconditionsforbeingchronicallyhomelessbeforebeinginstitutionalizedforfewerthan90daysAswecandetermineNeddoesnotmeettherequirementsforbeingchronicallyhomelessbeforebeinghospitalizedforfewerthan90daysHedoesnotmeetalltherequirementsonourchronicallyhomelesschart

bull Theconclusiono IsNedchronicallyhomelesso NoNedisnotchronicallyhomeless

Page26WeeksHomelessCount

bull NextwehaveourWeeksHomelessCountTheappropriatequestionthatwouldpertaintothisdataelementisldquoHowmanyweekshastheParticipantbeenhomelessinthepast12monthsrdquo

bull IfaParticipanthashomelessepisodesfordurationslessthan7days(acompleteweek)totalthenumberofthesedaysandthenroundtothenearestwholeweek

bull Usewholenumbersbull Nowrememberthisisoutofa12-monthperiodItisveryimportanttoreportonlyonthat

timeframe

Page27WeeksHomelessCount

bull NedrsquoshistorygivesagreatexampleofhowtocalculatetheWeeksHomelessCountdataelement

bull AsyoucanseeonthisslidetheformulafortheWeeksHomelessCountwillbethenumberofmonthsmultipliedby433whichistheaveragenumberofweeksinamonthThiscalculationwillgiveyouthenumberofhowmanyweekstheParticipantwashomelesspriortobeinghospitalizedNedtoldushewasonthestreetsandinsheltersfor10monthspriortobeinghospitalized10monthsmultipliedby433weeksequals4333weeks

DU203NP-15-D-03049115500498 Page11of20

bull Nextwemusttakethe35daysthatNedwasadmittedintothehospitalanddeterminehowmanyweeksthisrepresentsTodothiswetakethe35daysanddivideby7daysperweektodeterminethatNedwasinthehospitalfor5weeks

bull Finallyweaddthe5weekstoourpre-existing4333weekstoobtainatotalof4833weekshomelessRounding4833toawholenumbergivesusatotalof48weeks

Page28ReturningCitizenEx-OffenderCode

bull ForthenexthousingdataelementwewilldiscusstheReturningCitizenEx-OffenderCodebull TheReturningCitizenEx-OffenderCodeidentifiesaParticipantrsquosstatuswiththecriminal

justicesystemor(CJS)bull ItidentifiesaParticipantwhohasactivecriminalrecordsorwaschargedwith

committingacrimeinthepriortwelve(12)monthsbull Itincludesindividualschargedwithacrimethroughthestagesofthecriminaljustice

systemtothetimeanindividualisreleasedfromprobationbull ThereisnoneedtoincludeaParticipantwhohasneverbeenchargedwithcommittinga

crimebull Notetheresponseoptionsforthisdataelementincludeatimeelementoftheprevious

12monthsbull KathyandJohnhaveagreatexamplewecanusetodeterminehowbesttorespondto

thisdataelement

______________________________________________________________________________

bull KathyJohnitisimportantforustohaveabriefdiscussionregardingNedrsquosexperienceswiththeCriminalJusticeSystem(CJS)ItwillhelpusanswerthedataelementReturningCitizenEx-OffenderCodeDidhevolunteeranyofthisinformationtoyou

bull JohnYeshedidNedwasveryopenaboutdiscussinganymattersregardingtheCriminalJusticeSystemLikeIsaidbeforeheisaUSArmyveteranwhoprideshimselfondoingtherightthing

bull KathyThatrsquosgreattohearDoesNedhaveanactivecriminalrecordorwashechargedwithcommittingacrimeintheprior12months

bull JohnNoKathyNeddoesnrsquothaveacriminalrecordandhasneverbeencommittedofacrimeHeprideshimselfonfollowingthelawsthathavebeenputinplaceHecontinuedtoemphasizeheenrolledintheArmytoprotectthislandandthelawsweallliveby

______________________________________________________________________________

Page29ReturningCitizenEx-OffenderCode

bull ThepreviousconversationshowsusthatJohnwouldbechoosingOption3theindividualisnotcurrentlysubjecttoanyphaseoftheCJSandhasnotbeenintheprevious12months

DU203NP-15-D-03049115500498 Page12of20

Page30HardtoHouseCode

bull HardtoHouseCodeismeanttoidentifyaParticipantwhoishardtohouseduetothehighriskoflosingtheirhousingandanyfactorcontributingtobeingahighrisktohouse

bull Afewofourresponseoptionsforthisdataelementincludeo Headofhouseholdhaslivedinpublichousingformorethan10yearso Headofhouseholddoesnothaveahigh-schooldiplomaorGEDando Theheadofhouseholdisasingleelderlyadultwhoistheprimarycaregiverfor

oneormorechildren

Page31TransportationAssistanceServiceCode

bull TransportationAssistanceServiceCodeisaprettyinterestinghousingdataelementbull ThisincludesidentifyingaParticipantwhoreceivedtransportationservicesbull Asyoucanseefromourgraphictransportationservicesinclude

o Passesortokensforpublictransportationo Ridesinserviceprovidersrsquovehicleso Carpoolsarrangedbyserviceprovidersando Assistancewithrepairstopersonalvehicles

Page32IndependentLivingServiceCode

bull IndependentLivingServiceCodeisthenextdataelementonourlistItappliestoParticipantswhoaredisabledorelderly

bull Forthisdataelementelderlyisanindividualage62andolderFrailisdescribedasneedingassistancewith3ormoreActivitiesofDailyLiving(ADLs)

bull WediscussedActivitiesofDailyLivinginourlastvirtualconferenceYoucanalsofindthedefinitionofActivitiesofDailyLivingintheDataIntegrityReferenceManualonpage90

bull WhenfrailelderlyisreferencedintheIndependentLivingServiceCodeitpertainstoelderlyresidentsage62orolderwith3ormoreADLs

bull ThisdataelementinvolvesidentifyingdisabledorfrailelderlyParticipantswhoo 1Receivedassistanceobtaininghousingoro 2Receivedservicesthatenablethemtoremainintheirhome

bull ServicesthatenableadisabledorfrailelderlyParticipanttoremaininthehomeincludeo Cleaningthehomeorlaundryo Cookingo Payingbillso Organizingpersonalrecordsando Utilitycompanyissues

bull ServicesthatenableadisabledorfrailelderlyParticipanttoremaininthehomealsoincludereferralstoservicesorsupportstoassisttheParticipantswith

o Keepingo Managingand

DU203NP-15-D-03049115500498 Page13of20

o Maintainingallaspectsoftheirhomeotherthanhomemakingbull WeunderstandthatmostofyouServiceCoordinatorsarenotinvolvedinhomemaking

Justforsomeclarificationhomemakingincludeso Beautifyingthehomeo Homedecoratingo Organizingthehomeo Gardeningo Holidaydecorationso Craftso Messageforumsando Recipedatabases

Page33IndependentLivingServiceCode

bull ThehypotheticalexamplebetweenJohnandKathyregardingNedprovidesinformationforcollectingthisdataelement

Page34IndependentLivingServiceCode

bull JohntoldusNedis28yearsoldandisnotdisabledSinceNedisnotdisabledorelderlytheappropriateresponseoptionisldquoNArdquonotapplicable

bull RememberwhenaServiceCoordinatororaGranteedoesnotreceiveinformationfromaParticipantaboutadataelementtheappropriateresponseoptionisldquoldquoInformationnotcollectedrdquoThisisanalternativeoptionforwheninformationregardingadataelementwasnotreceived

Page35IntermediateHousingStatusCode

bull ThemainquestionforIntermediateHousingStatusCodeisldquoDidaParticipantretainParticipantrsquoshousingandwhatmethoddidtheParticipantutilizerdquo

bull ThisinvolvesidentifyingaParticipantrsquosmethodforretaininghousingbull ThemethodsfocusonapproachestomeetrentormortgageresponsibilitiesThis

includeso Avoidedevictionfromrentalpropertyo ObtainedaHomeEquityConversionMortgage(HECM)

sect YoumaybewonderingwhatthisisAHomeEquityConversionMortgageissomethingthatwascreatedbyTheFederalHousingAdministration(FHA)Knownbysomeasareversemortgageitallowsmortgageinsuranceborrowerswhomeettheagerequirementof62totransfertheequityoftheirhomeintomonthlypaymentstothemortgageinsuranceborrower

o Anothermethodthatmaybeusedforthisdataelementispreventingorresolvingamortgagedefault

DU203NP-15-D-03049115500498 Page14of20

Page36IntermediateHousingStatusCode

bull LetrsquosseewhatinformationKathyandJohncansharewithusregardingthisdataelement

bull WemoveintoafuturetimewhenthenextsetsofdiscussionsfocusonservicesNedreceivedasaprogramParticipant

______________________________________________________________________________

bull JohnHeyKathyIwantedtogiveyousomeupdatesthatNedreportedtomebull KathyThatsoundsgreatJohnIrsquomgladthatNedcontinuestovolunteerupdatestoyoubull JohnIhadafewquestionsrelatedtotheinformationhegavemeThingshavebeen

complicatedwithNedsincewelastmetbull KathyHowsobull JohnWellthingsstartedlookingupforhimforawhileHehadfinallygottenoffthe

streetsobtainedapart-timejobandwaslivinginasmallrentalpropertyinDCShortlyafterhewashavingtroublepayingtherentinfullandthelandlordwasthreateningtoevicthimNeddoesnrsquotreceivealargeamountofpaywithhispart-timejobsoitwasdifficultforhimtomanagethefullmonthrsquosrentupfront

bull KathySowhathappenedbull JohnLuckilyhecouldsitdownwithhissupervisoratworkandreceivemorehours

Nedwasextremelyexcitedtotellmetheyallowhimtoworkovertimesomeweeksbull KathyThatrsquosgreatsohewasnrsquotevictedfromtherentalpropertybull JohnNohewasnotevictedHewasabletohaveameetingwithhislandlordandnow

hersquosaheadofhisrentbyafullmonthbull KathyJohnthatrsquosgreatnewsforNedRegardingtheIntermediateHousingdata

elementthecorrectresponsehereisoption1avoidedeviction

______________________________________________________________________________

Page37IntermediateHousingStatusCode

bull ThatwasagreatexamplegivenbyKathyandJohnbull NedsecuredmorehoursathisjobresultinginincreasedpayThishelpedeasetheburden

ofhisrentexpenseandinturnheavoidedbeingevicted

Page38TemporaryHousingPlacementServiceCode

bull ThenextHousingDataElementisTemporaryHousingPlacementServiceCodebull ThisstartswithidentifyingaParticipantwhoreceivedtemporaryorshort-termtransfer

too Anotherpropertyo Adifferentunitwithinthepropertyoro Analternativecarefacility

DU203NP-15-D-03049115500498 Page15of20

bull Alternativecarefacilitiesarebestdescribedasassistedlivingfacilitiesbull ThisdataelementincludesinformationandassistanceprovidedtotheParticipantandor

familymembersregardingtemporaryhousingoptionsItalsoincludesassistancewithanindividualstransitionbacktotheirapartmentfromshort-termcarefacilityorhospital

Page39PermanentHousingPlacementServiceCode

bull SimilarbutnotthesamethenextHousingDataElementisPermanentHousingPlacementServiceCode

bull ThisstartswithidentifyingaParticipantwhoreceivedpermanentorlong-termhousingassistance

bull Servicesincludeprovidinginformationregardinglong-termhousingorassistanceforapermanentorlong-termtransferto

o Anotherpropertyo Adifferentunitwithinthepropertyoro Analternativecarefacility

Page40PermanentHousingPlacementServiceCode

bull OnceagainletrsquoscheckinwithJohnandKathyforsomemoredetailedinformationregardingthisdataelement

bull TheconversationweareabouttohearoccurredafewmonthsafterKathyandJohnrsquosdiscussionofIntermediateHousingStatusCode

______________________________________________________________________________

bull KathyJohnitrsquosgoodtobebackwithyouHowarethingsgoingbull JohnHeyKathythingsaregreatIfeellikeIrsquomgettingthehangofmydutiesasa

ServiceCoordinatorIwasabletomeetwithNedagainandhadagreatupdateforyouThankstothehelpoftheprogramhecouldmoveoutofthestudioapartmentHereceivedaraiseinsalaryathisjobwhichallowedhimtomoveintosomethingabitmorespaciousTheoldplacewasonlyastudioapartmentwithlittleroomtomaneuveraroundNeddidendupstayingatthesameapartmentcomplexbuthemovedintoa1bedroom1bathHehappilyvolunteeredthisinformationtomeatourlastmeeting

bull KathyThatrsquosgreattohearJohnIrsquomgladtheprogramassistedhiminupgradinghishousingsituation

bull JohnSoregardingthePermanentHousingPlacementServiceCodesincetheprogramhelpedNedmovewithinhiscomplexthecorrectresponsewouldhavetobereceivedservicesdirectlythroughthegrantcorrect

bull KathyThatrsquosrightJohnNedreceivedservicesdirectlyfromtheprogramwhichisoption1

______________________________________________________________________________

DU203NP-15-D-03049115500498 Page16of20

Page41PermanentHousingPlacementServiceCode

bull KathyandJohncontinuetouseNedrsquoshypotheticalsituationtoprovidegreatexamplesofthesedataelementsWecanseethecorrectresponseoptionhereisoption1receivedservicesdirectlythroughthegrant

Page42PermanentHousingPlacementDate

bull PermanentHousingPlacementDateisastraightforwarddataelementbull ThisincludesidentifyingthedateaParticipantwasplacedinadifferentunitwithinthe

propertyalong-termtransfertoanotherpropertyortoanalternativecarefacility

Page43Pre-HousingCounselingandPost-HousingCounseling

bull ContinuingwehavePre-HousingCounselingandPost-HousingCounselingServiceCodesbull Pre-HousingCounselingentailsidentifyingaParticipantwhoreceivedcounseling

servicespriortopurchasingorrentinghousingbull Thesecounselingservicesaddresstopicssuchas

o Identifyingmortgageassistanceoptionso Creatingabudgetthatsupportspayingforhousingando Explainingrequireddocuments

bull Excludedcounselingservicesareo Bank-sponsoredmortgageseminarsopentothepublico AbankguidingtheParticipantthroughthepurchasingprocessando Sweat-equityprogramsinwhichParticipantsusetheirownandvolunteerlabor

toconstructtheirhomesbull Asyoucanseethereareseveralcounselingservicesthatareavailabletobereceived

throughthegrantorfromgrant-facilitatedreferralbull Post-HousingcounselingincludesidentifyingaParticipantwhoreceivedcounselingor

servicesafterpurchasingorrentinghousingbull Post-housingcounselingservicesaddresstopicssuchas

o Meetingrentrequirementso Avoidingdefaultandforeclosureo Managingcreditissuesando Changingamortgage

Page44ResidenceCensusTract

bull ThenextdataelementisResidenceCensusTractbull CensusTractsaresmallrelativelypermanentstatisticalsubdivisionsofacountyor

equivalententityTheprimarypurposeofcensustractsistoprovideastablesetofgeographicunitsforthepresentationofstatisticaldata

bull Thedataelementidentifiesthe11-digitcensustractnumberforaParticipantsresidence

DU203NP-15-D-03049115500498 Page17of20

bull Youwillfindtheinformationforthisdataelementthroughanon-linetoollocatedontheCensusBureauswebsiteThewebaddressforthetoolisonthisslideandatthetopofthenextslide

Page45ResidenceCensusTract(1)

bull ForthenextfewminutesIwanttospeakwithyouaboutResidenceCensusTractIwanttowalkyouthroughthestepsofthisdataelementAllthestepstocollectthisdataoriginatefromtheCensusBureaursquoswebsiteThereferencesyouareabouttoseearesummarizedfromourResidenceCensusTractFactSheet

bull JustareminderifyouareattendingthisvirtualconferencewithliveQampAyoucandownloadtheFactSheetfromAdobeConnectItisinthelowerleftcornerofyourscreen

bull ThisdataelementidentifiesParticipantrsquos11-digitresidencecensustractnumberbyusingtheCensusBureaursquosonlinetooltoconvertphysicaladdressestocensustractnumbers

bull HomelessParticipantsmaydesignateafixedlocationastheirresidencesuchasahomelessshelterorotherlocationwherethehomelessParticipantmayspendtimeorreturntoforsleep

bull TheCensusBureaudevelopedanonlinetoolforconvertingphysicaladdressestocensustractnumbersItislocatedatthewebaddresslistedatthetopoftheslide

bull Letrsquosgetstartedwiththestepstocollectthisdataelementbull Step1istoaccesstheCensusBureaursquostooltoconvertaddressestocensustractnumbersat

thewebaddressprovidedbull TheslidepresentsthescreenyouwillseewhenyouaccesstheCensusBureaursquostool

Page46ResidenceCensusTract(2)

bull Instep2youwillselectldquogeographiesrdquoontheleftsideofthescreenbull Onthisslideldquogeographiesrdquoselectionisshowninagreenboxbull Adropdownmenuwillappearwhichyouwillseeonthenextslide

Page47ResidenceCensusTract(3)

bull WithinthedropdownboxldquoSelectGeographiesrdquoclickonAddresstabandentertheParticipantrsquosaddress

Page48ResidenceCensusTract(4)

bull AtableofldquoGeographyResultsrsquofortheenteredaddresswillappearbull NextlocatethesecondcolumntitledldquoGeographyTyperdquoandtherowwithldquoCensus

Tractrdquobull Clicktheiconwiththeletterldquoirdquointhefar-rightcolumntitledldquoAboutrdquo

DU203NP-15-D-03049115500498 Page18of20

bull AsyoucanseeontheslidetheappropriaterowisshowninagreenboxAgreenarrowpointstotheletterldquoirdquo

bull Clickontheletterldquoirdquointhisrow

Page49ResidenceCensusTract(5)

bull ThisisthefinalstepinourillustrativeexampleAsIrsquomsureyoucanseethereisalotofinformationonthispageYourdutiesaresimplesodonrsquotletthisoverwhelmyou

bull InthepopupwindowlocatethecolumnwiththemostrecentyearandtherowtitledldquoCoderdquo

bull SeethenumberwherethecolumnforthemostrecentyearandtherowtitledldquoCoderdquointersectThenumbercontainsldquoUSrdquowithinit

bull TheResidenceCensusTractnumberistheeleven(11)digitnumberthatappearsafterUSTheResidenceCensusTractnumberis12031015924

bull Onthisslidethenumberisindicatedbyagreenbox

Page50ResidenceCensusTract

bull ResponseoptionsforResidenceCensusTractincludeentering1 TheCensusTractNumber2 NAOR3 Informationnotcollected

Page51ResidenceCensusTract

bull Asshowninourillustrativeexamplethecorrectresponseoptionwouldbetoenterthenumber1231015924

bull ItisimportanttorememberthatthenumbersfollowingldquoUSrdquowillbeconsideredyourResidenceCensusTractNumber

Page52OpportunityAreaCensusTract

bull LetrsquostalkalittleabouttheOpportunityAreaCensusTractbull ThereasonforthisdataelementistoidentifyaParticipantwholivesinanOpportunity

AreainthecommunityrsquosRegionalFairHousingEquityAssessment(FHEA)bull SelectedcommunitieshavecompletedaRegionalFairHousingEquityAssessmentofa

regionlookingacrossmultiplecomponentstogainafullpictureofregionalequityandaccesstoopportunity

bull AnOpportunityAreameetsallthefollowingcriteriao Segregatedareasandareasofincreasingdiversityandorracialethnic

integrationo Raciallyethnicallyconcentratedareasofpovertyo Accesstoexistingareasofhighopportunity

DU203NP-15-D-03049115500498 Page19of20

o Majorpublicinvestmentsando Fairhousingissuesservicesandactivities

bull AccordingtoHUDifyoudonrsquotknowifthecommunityinwhichtheParticipantresidescompletedaRegionalFairHousingEquityAssessmentorifthepropertyisinanOpportunityAreaCensusTractpleaseleavethisfieldasNA

Page53FairHousingandCivilRightsAssistanceServiceCode

bull AswebringthisvirtualconferencetoaclosethereisonefinalHousingDataElementtodiscuss

bull TheFairHousingandCivilRightsAssistanceServiceCodeidentifiesaParticipantwhoreceivedservicesconsistentwiththeFairHousingandServiceAct

bull Servicesaredesignedtopromoteo Integratedlivingpatternsando Communitiesthatarediversealongmultipledimensions

bull Servicesaredesignedtoavoido PatternswhereaParticipantisforcedtoliveinhighpovertyareaso Areassufferingfromalackofaccessibleservicesoro Areaswhichlackintegrationintermsofincomeracecolorreligionfamilial

statusnationaloriginordisabilitystatusbull Effortstopromoteintegratedlivingpatternsandcommunitiesthatarediversearea

goodwaytoendtodayrsquosdiscussionofdataelements

Page54Summary

bull ThisconcludesourDataElementsforHousingLetrsquosreviewsomekeycomponentsbeforewegettoourQampAsession

Page55Summary

bull HUDprovidedthefollowingupdateso InformationforBudget-BasedServiceCoordinatorsappliesto202o AnewresponseoptionofldquoInformationnotcollectedrdquoisaddedtoresponseoptions

thatincludeldquoNArdquoThisisappropriatetousewhentheservicecoordinatordoesnotreceiveinformationaboutadataelementfromaParticipant

bull NeedsAssessmentdocumentsrevealthepastandcurrentdetailsofaParticipantrsquosstrengthsandneedstomatchtheParticipanttoappropriatehousingandsupportiveservices

bull Apersonisconsideredhomelessifthepersonlacksafixedregularadequatenighttimeresidence

bull Permanenthousingincludeso Anotherpropertyo Differentunitwithinthesamepropertyando Alternativecarefacilities

DU203NP-15-D-03049115500498 Page20of20

bull Fairhousingandcivilrightsassistancepromoteso Communitieswithdiversityalongmultipledimensionso Integratedlivingpatterns

bull CollectingandreportingdataallowsidentificationofthenumberofindividualsyouservetheneedforservicesandservicesdeliveredItcommunicatesthehardworkyoudoProvidingthisdataallowsforadditionalinformationtosupporttheimportanceofandneedforfundingThiswillfurthersupportthegoodworkyoudo

Page56QuestionsandAnswers

bull WewelcomeyourquestionsandfeedbackContactHUDbye-mailataskgmohudgovtoo ProvidefeedbackregardingtheStandardsforSuccessframeworkmethodologyand

toolsando SubmitquestionsItishelpfultoidentifyyourGrantProgramwiththequestionas

clarifyinginformationbull MakesuretoIncludeStandardsforSuccessinthee-mailrsquossubjectline

ForthoseofyouparticipatinginagroupvirtualconferenceonAdobeConnectwewillrespondtoquestionssubmittedthroughtheQampAdialogueboxonAdobeConnect

IwillaskmyStrategyGencolleaguesBridgetBoothandSoulisLindsey-PangalostohelpwiththeanswerstoyourquestionsPleasesubmitallquestionsthroughtheQampAboxonthelowerrightcornerofyourscreen

• StrategyGen-SfS-VC5-Housing-5-23-2017
• • HUD Standards for Success PilotData CollectionParticipant Housing Data Elements
  • Todayrsquos Presenter
  • Objectives of Session
  • At the end of this session you will
  • Slide Number 5
  • Participant Centered Data Elements
  • Previous Virtual Conference- Participant Health Data Elements
  • Slide Number 8
  • Participant Housing Data Elements ndash List
  • Participant Housing Data Elements ndash List (continued)
  • Needs Assessment Service Code
  • Needs Assessment Service Code
  • Needs Assessment Service Code
  • Meeting of Service Coordinators ndash John and Kathy
  • Hypothetical Example - Meet Ned ndash Program Participant
  • Homeless Status Code
  • Homeless Status Code
  • Homeless Status Code
  • Shelter Placement Service Code
  • Prior Night Residence Code
  • Housing Status Code
  • Years in Subsidized Housing Number
  • Hypothetical Example ndash Ned ndash Additional Details
  • Chronically Homeless Status Code
  • Ned ndash Chronically Homeless Status
  • Weeks Homeless Count
  • Weeks Homeless Count
  • Returning CitizenEx-Offender Code
  • Returning CitizenEx-Offender Code
  • Hard to House Code
  • Transportation Assistance Service Code
  • Independent Living Service Code
  • Independent Living Service Code
  • Independent Living Service Code
  • Intermediate Housing Status Code
  • Intermediate Housing Status Code
  • Intermediate Housing Status Code
  • Temporary Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Date
  • Pre-Housing Counseling and Post-Housing Counseling
  • Residence Census Tract
  • Residence Census Tract (1)
  • Residence Census Tract (2)
  • Residence Census Tract (3)
  • Residence Census Tract (4)
  • Residence Census Tract (5)
  • Residence Census Tract
  • Residence Census Tract
  • Opportunity Area Census Tract
  • Fair Housing and Civil Rights Assistance Service Code
  • Slide Number 54
  • Summary
  • Questions and Answers
  • • SfS-VC5-Housing Speakers Notes 5-23-2017

DU203NP-15-D-03049115500498 Page10of20

o FirsthomelessmeaningNedlacksafixedregularadequatenighttimeresidencebecausehelivedinareasnotdeemedtobesuitablesleepingplacesforhumanhabitationsuchasthestreetsandahomelessshelterNeddoesmeetthisrequirement

o NextunaccompaniedhomelessNedisahomelessindividualwhoisalonewhilehomeless

o NextadisablingconditionNeddoesnotsufferfromasubstanceabusedisorderseriousmentalillnessdevelopmentaldisabilityPTSDcognitiveimpairmentsresultingfrombraininjuryorchronicphysicalillnessordisability

o Thedurationofhomelessnessmustbecontinuousforayearormoreorfourepisodesofhomelessnessinthepast3yearseachlastingaminimumof15daysFromouradditionaldetailsNedinformedJohnthathehasexperienced4episodesofhomelessnessinthepast3yearsbutoneepisodeonlylasted14days

o FinallydoesNedmeettheconditionsforbeingchronicallyhomelessbeforebeinginstitutionalizedforfewerthan90daysAswecandetermineNeddoesnotmeettherequirementsforbeingchronicallyhomelessbeforebeinghospitalizedforfewerthan90daysHedoesnotmeetalltherequirementsonourchronicallyhomelesschart

bull Theconclusiono IsNedchronicallyhomelesso NoNedisnotchronicallyhomeless

Page26WeeksHomelessCount

bull NextwehaveourWeeksHomelessCountTheappropriatequestionthatwouldpertaintothisdataelementisldquoHowmanyweekshastheParticipantbeenhomelessinthepast12monthsrdquo

bull IfaParticipanthashomelessepisodesfordurationslessthan7days(acompleteweek)totalthenumberofthesedaysandthenroundtothenearestwholeweek

bull Usewholenumbersbull Nowrememberthisisoutofa12-monthperiodItisveryimportanttoreportonlyonthat

timeframe

Page27WeeksHomelessCount

bull NedrsquoshistorygivesagreatexampleofhowtocalculatetheWeeksHomelessCountdataelement

bull AsyoucanseeonthisslidetheformulafortheWeeksHomelessCountwillbethenumberofmonthsmultipliedby433whichistheaveragenumberofweeksinamonthThiscalculationwillgiveyouthenumberofhowmanyweekstheParticipantwashomelesspriortobeinghospitalizedNedtoldushewasonthestreetsandinsheltersfor10monthspriortobeinghospitalized10monthsmultipliedby433weeksequals4333weeks

DU203NP-15-D-03049115500498 Page11of20

bull Nextwemusttakethe35daysthatNedwasadmittedintothehospitalanddeterminehowmanyweeksthisrepresentsTodothiswetakethe35daysanddivideby7daysperweektodeterminethatNedwasinthehospitalfor5weeks

bull Finallyweaddthe5weekstoourpre-existing4333weekstoobtainatotalof4833weekshomelessRounding4833toawholenumbergivesusatotalof48weeks

Page28ReturningCitizenEx-OffenderCode

bull ForthenexthousingdataelementwewilldiscusstheReturningCitizenEx-OffenderCodebull TheReturningCitizenEx-OffenderCodeidentifiesaParticipantrsquosstatuswiththecriminal

justicesystemor(CJS)bull ItidentifiesaParticipantwhohasactivecriminalrecordsorwaschargedwith

committingacrimeinthepriortwelve(12)monthsbull Itincludesindividualschargedwithacrimethroughthestagesofthecriminaljustice

systemtothetimeanindividualisreleasedfromprobationbull ThereisnoneedtoincludeaParticipantwhohasneverbeenchargedwithcommittinga

crimebull Notetheresponseoptionsforthisdataelementincludeatimeelementoftheprevious

12monthsbull KathyandJohnhaveagreatexamplewecanusetodeterminehowbesttorespondto

thisdataelement

______________________________________________________________________________

bull KathyJohnitisimportantforustohaveabriefdiscussionregardingNedrsquosexperienceswiththeCriminalJusticeSystem(CJS)ItwillhelpusanswerthedataelementReturningCitizenEx-OffenderCodeDidhevolunteeranyofthisinformationtoyou

bull JohnYeshedidNedwasveryopenaboutdiscussinganymattersregardingtheCriminalJusticeSystemLikeIsaidbeforeheisaUSArmyveteranwhoprideshimselfondoingtherightthing

bull KathyThatrsquosgreattohearDoesNedhaveanactivecriminalrecordorwashechargedwithcommittingacrimeintheprior12months

bull JohnNoKathyNeddoesnrsquothaveacriminalrecordandhasneverbeencommittedofacrimeHeprideshimselfonfollowingthelawsthathavebeenputinplaceHecontinuedtoemphasizeheenrolledintheArmytoprotectthislandandthelawsweallliveby

______________________________________________________________________________

Page29ReturningCitizenEx-OffenderCode

bull ThepreviousconversationshowsusthatJohnwouldbechoosingOption3theindividualisnotcurrentlysubjecttoanyphaseoftheCJSandhasnotbeenintheprevious12months

DU203NP-15-D-03049115500498 Page12of20

Page30HardtoHouseCode

bull HardtoHouseCodeismeanttoidentifyaParticipantwhoishardtohouseduetothehighriskoflosingtheirhousingandanyfactorcontributingtobeingahighrisktohouse

bull Afewofourresponseoptionsforthisdataelementincludeo Headofhouseholdhaslivedinpublichousingformorethan10yearso Headofhouseholddoesnothaveahigh-schooldiplomaorGEDando Theheadofhouseholdisasingleelderlyadultwhoistheprimarycaregiverfor

oneormorechildren

Page31TransportationAssistanceServiceCode

bull TransportationAssistanceServiceCodeisaprettyinterestinghousingdataelementbull ThisincludesidentifyingaParticipantwhoreceivedtransportationservicesbull Asyoucanseefromourgraphictransportationservicesinclude

o Passesortokensforpublictransportationo Ridesinserviceprovidersrsquovehicleso Carpoolsarrangedbyserviceprovidersando Assistancewithrepairstopersonalvehicles

Page32IndependentLivingServiceCode

bull IndependentLivingServiceCodeisthenextdataelementonourlistItappliestoParticipantswhoaredisabledorelderly

bull Forthisdataelementelderlyisanindividualage62andolderFrailisdescribedasneedingassistancewith3ormoreActivitiesofDailyLiving(ADLs)

bull WediscussedActivitiesofDailyLivinginourlastvirtualconferenceYoucanalsofindthedefinitionofActivitiesofDailyLivingintheDataIntegrityReferenceManualonpage90

bull WhenfrailelderlyisreferencedintheIndependentLivingServiceCodeitpertainstoelderlyresidentsage62orolderwith3ormoreADLs

bull ThisdataelementinvolvesidentifyingdisabledorfrailelderlyParticipantswhoo 1Receivedassistanceobtaininghousingoro 2Receivedservicesthatenablethemtoremainintheirhome

bull ServicesthatenableadisabledorfrailelderlyParticipanttoremaininthehomeincludeo Cleaningthehomeorlaundryo Cookingo Payingbillso Organizingpersonalrecordsando Utilitycompanyissues

bull ServicesthatenableadisabledorfrailelderlyParticipanttoremaininthehomealsoincludereferralstoservicesorsupportstoassisttheParticipantswith

o Keepingo Managingand

DU203NP-15-D-03049115500498 Page13of20

o Maintainingallaspectsoftheirhomeotherthanhomemakingbull WeunderstandthatmostofyouServiceCoordinatorsarenotinvolvedinhomemaking

Justforsomeclarificationhomemakingincludeso Beautifyingthehomeo Homedecoratingo Organizingthehomeo Gardeningo Holidaydecorationso Craftso Messageforumsando Recipedatabases

Page33IndependentLivingServiceCode

bull ThehypotheticalexamplebetweenJohnandKathyregardingNedprovidesinformationforcollectingthisdataelement

Page34IndependentLivingServiceCode

bull JohntoldusNedis28yearsoldandisnotdisabledSinceNedisnotdisabledorelderlytheappropriateresponseoptionisldquoNArdquonotapplicable

bull RememberwhenaServiceCoordinatororaGranteedoesnotreceiveinformationfromaParticipantaboutadataelementtheappropriateresponseoptionisldquoldquoInformationnotcollectedrdquoThisisanalternativeoptionforwheninformationregardingadataelementwasnotreceived

Page35IntermediateHousingStatusCode

bull ThemainquestionforIntermediateHousingStatusCodeisldquoDidaParticipantretainParticipantrsquoshousingandwhatmethoddidtheParticipantutilizerdquo

bull ThisinvolvesidentifyingaParticipantrsquosmethodforretaininghousingbull ThemethodsfocusonapproachestomeetrentormortgageresponsibilitiesThis

includeso Avoidedevictionfromrentalpropertyo ObtainedaHomeEquityConversionMortgage(HECM)

sect YoumaybewonderingwhatthisisAHomeEquityConversionMortgageissomethingthatwascreatedbyTheFederalHousingAdministration(FHA)Knownbysomeasareversemortgageitallowsmortgageinsuranceborrowerswhomeettheagerequirementof62totransfertheequityoftheirhomeintomonthlypaymentstothemortgageinsuranceborrower

o Anothermethodthatmaybeusedforthisdataelementispreventingorresolvingamortgagedefault

DU203NP-15-D-03049115500498 Page14of20

Page36IntermediateHousingStatusCode

bull LetrsquosseewhatinformationKathyandJohncansharewithusregardingthisdataelement

bull WemoveintoafuturetimewhenthenextsetsofdiscussionsfocusonservicesNedreceivedasaprogramParticipant

______________________________________________________________________________

bull JohnHeyKathyIwantedtogiveyousomeupdatesthatNedreportedtomebull KathyThatsoundsgreatJohnIrsquomgladthatNedcontinuestovolunteerupdatestoyoubull JohnIhadafewquestionsrelatedtotheinformationhegavemeThingshavebeen

complicatedwithNedsincewelastmetbull KathyHowsobull JohnWellthingsstartedlookingupforhimforawhileHehadfinallygottenoffthe

streetsobtainedapart-timejobandwaslivinginasmallrentalpropertyinDCShortlyafterhewashavingtroublepayingtherentinfullandthelandlordwasthreateningtoevicthimNeddoesnrsquotreceivealargeamountofpaywithhispart-timejobsoitwasdifficultforhimtomanagethefullmonthrsquosrentupfront

bull KathySowhathappenedbull JohnLuckilyhecouldsitdownwithhissupervisoratworkandreceivemorehours

Nedwasextremelyexcitedtotellmetheyallowhimtoworkovertimesomeweeksbull KathyThatrsquosgreatsohewasnrsquotevictedfromtherentalpropertybull JohnNohewasnotevictedHewasabletohaveameetingwithhislandlordandnow

hersquosaheadofhisrentbyafullmonthbull KathyJohnthatrsquosgreatnewsforNedRegardingtheIntermediateHousingdata

elementthecorrectresponsehereisoption1avoidedeviction

______________________________________________________________________________

Page37IntermediateHousingStatusCode

bull ThatwasagreatexamplegivenbyKathyandJohnbull NedsecuredmorehoursathisjobresultinginincreasedpayThishelpedeasetheburden

ofhisrentexpenseandinturnheavoidedbeingevicted

Page38TemporaryHousingPlacementServiceCode

bull ThenextHousingDataElementisTemporaryHousingPlacementServiceCodebull ThisstartswithidentifyingaParticipantwhoreceivedtemporaryorshort-termtransfer

too Anotherpropertyo Adifferentunitwithinthepropertyoro Analternativecarefacility

DU203NP-15-D-03049115500498 Page15of20

bull Alternativecarefacilitiesarebestdescribedasassistedlivingfacilitiesbull ThisdataelementincludesinformationandassistanceprovidedtotheParticipantandor

familymembersregardingtemporaryhousingoptionsItalsoincludesassistancewithanindividualstransitionbacktotheirapartmentfromshort-termcarefacilityorhospital

Page39PermanentHousingPlacementServiceCode

bull SimilarbutnotthesamethenextHousingDataElementisPermanentHousingPlacementServiceCode

bull ThisstartswithidentifyingaParticipantwhoreceivedpermanentorlong-termhousingassistance

bull Servicesincludeprovidinginformationregardinglong-termhousingorassistanceforapermanentorlong-termtransferto

o Anotherpropertyo Adifferentunitwithinthepropertyoro Analternativecarefacility

Page40PermanentHousingPlacementServiceCode

bull OnceagainletrsquoscheckinwithJohnandKathyforsomemoredetailedinformationregardingthisdataelement

bull TheconversationweareabouttohearoccurredafewmonthsafterKathyandJohnrsquosdiscussionofIntermediateHousingStatusCode

______________________________________________________________________________

bull KathyJohnitrsquosgoodtobebackwithyouHowarethingsgoingbull JohnHeyKathythingsaregreatIfeellikeIrsquomgettingthehangofmydutiesasa

ServiceCoordinatorIwasabletomeetwithNedagainandhadagreatupdateforyouThankstothehelpoftheprogramhecouldmoveoutofthestudioapartmentHereceivedaraiseinsalaryathisjobwhichallowedhimtomoveintosomethingabitmorespaciousTheoldplacewasonlyastudioapartmentwithlittleroomtomaneuveraroundNeddidendupstayingatthesameapartmentcomplexbuthemovedintoa1bedroom1bathHehappilyvolunteeredthisinformationtomeatourlastmeeting

bull KathyThatrsquosgreattohearJohnIrsquomgladtheprogramassistedhiminupgradinghishousingsituation

bull JohnSoregardingthePermanentHousingPlacementServiceCodesincetheprogramhelpedNedmovewithinhiscomplexthecorrectresponsewouldhavetobereceivedservicesdirectlythroughthegrantcorrect

bull KathyThatrsquosrightJohnNedreceivedservicesdirectlyfromtheprogramwhichisoption1

______________________________________________________________________________

DU203NP-15-D-03049115500498 Page16of20

Page41PermanentHousingPlacementServiceCode

bull KathyandJohncontinuetouseNedrsquoshypotheticalsituationtoprovidegreatexamplesofthesedataelementsWecanseethecorrectresponseoptionhereisoption1receivedservicesdirectlythroughthegrant

Page42PermanentHousingPlacementDate

bull PermanentHousingPlacementDateisastraightforwarddataelementbull ThisincludesidentifyingthedateaParticipantwasplacedinadifferentunitwithinthe

propertyalong-termtransfertoanotherpropertyortoanalternativecarefacility

Page43Pre-HousingCounselingandPost-HousingCounseling

bull ContinuingwehavePre-HousingCounselingandPost-HousingCounselingServiceCodesbull Pre-HousingCounselingentailsidentifyingaParticipantwhoreceivedcounseling

servicespriortopurchasingorrentinghousingbull Thesecounselingservicesaddresstopicssuchas

o Identifyingmortgageassistanceoptionso Creatingabudgetthatsupportspayingforhousingando Explainingrequireddocuments

bull Excludedcounselingservicesareo Bank-sponsoredmortgageseminarsopentothepublico AbankguidingtheParticipantthroughthepurchasingprocessando Sweat-equityprogramsinwhichParticipantsusetheirownandvolunteerlabor

toconstructtheirhomesbull Asyoucanseethereareseveralcounselingservicesthatareavailabletobereceived

throughthegrantorfromgrant-facilitatedreferralbull Post-HousingcounselingincludesidentifyingaParticipantwhoreceivedcounselingor

servicesafterpurchasingorrentinghousingbull Post-housingcounselingservicesaddresstopicssuchas

o Meetingrentrequirementso Avoidingdefaultandforeclosureo Managingcreditissuesando Changingamortgage

Page44ResidenceCensusTract

bull ThenextdataelementisResidenceCensusTractbull CensusTractsaresmallrelativelypermanentstatisticalsubdivisionsofacountyor

equivalententityTheprimarypurposeofcensustractsistoprovideastablesetofgeographicunitsforthepresentationofstatisticaldata

bull Thedataelementidentifiesthe11-digitcensustractnumberforaParticipantsresidence

DU203NP-15-D-03049115500498 Page17of20

bull Youwillfindtheinformationforthisdataelementthroughanon-linetoollocatedontheCensusBureauswebsiteThewebaddressforthetoolisonthisslideandatthetopofthenextslide

Page45ResidenceCensusTract(1)

bull ForthenextfewminutesIwanttospeakwithyouaboutResidenceCensusTractIwanttowalkyouthroughthestepsofthisdataelementAllthestepstocollectthisdataoriginatefromtheCensusBureaursquoswebsiteThereferencesyouareabouttoseearesummarizedfromourResidenceCensusTractFactSheet

bull JustareminderifyouareattendingthisvirtualconferencewithliveQampAyoucandownloadtheFactSheetfromAdobeConnectItisinthelowerleftcornerofyourscreen

bull ThisdataelementidentifiesParticipantrsquos11-digitresidencecensustractnumberbyusingtheCensusBureaursquosonlinetooltoconvertphysicaladdressestocensustractnumbers

bull HomelessParticipantsmaydesignateafixedlocationastheirresidencesuchasahomelessshelterorotherlocationwherethehomelessParticipantmayspendtimeorreturntoforsleep

bull TheCensusBureaudevelopedanonlinetoolforconvertingphysicaladdressestocensustractnumbersItislocatedatthewebaddresslistedatthetopoftheslide

bull Letrsquosgetstartedwiththestepstocollectthisdataelementbull Step1istoaccesstheCensusBureaursquostooltoconvertaddressestocensustractnumbersat

thewebaddressprovidedbull TheslidepresentsthescreenyouwillseewhenyouaccesstheCensusBureaursquostool

Page46ResidenceCensusTract(2)

bull Instep2youwillselectldquogeographiesrdquoontheleftsideofthescreenbull Onthisslideldquogeographiesrdquoselectionisshowninagreenboxbull Adropdownmenuwillappearwhichyouwillseeonthenextslide

Page47ResidenceCensusTract(3)

bull WithinthedropdownboxldquoSelectGeographiesrdquoclickonAddresstabandentertheParticipantrsquosaddress

Page48ResidenceCensusTract(4)

bull AtableofldquoGeographyResultsrsquofortheenteredaddresswillappearbull NextlocatethesecondcolumntitledldquoGeographyTyperdquoandtherowwithldquoCensus

Tractrdquobull Clicktheiconwiththeletterldquoirdquointhefar-rightcolumntitledldquoAboutrdquo

DU203NP-15-D-03049115500498 Page18of20

bull AsyoucanseeontheslidetheappropriaterowisshowninagreenboxAgreenarrowpointstotheletterldquoirdquo

bull Clickontheletterldquoirdquointhisrow

Page49ResidenceCensusTract(5)

bull ThisisthefinalstepinourillustrativeexampleAsIrsquomsureyoucanseethereisalotofinformationonthispageYourdutiesaresimplesodonrsquotletthisoverwhelmyou

bull InthepopupwindowlocatethecolumnwiththemostrecentyearandtherowtitledldquoCoderdquo

bull SeethenumberwherethecolumnforthemostrecentyearandtherowtitledldquoCoderdquointersectThenumbercontainsldquoUSrdquowithinit

bull TheResidenceCensusTractnumberistheeleven(11)digitnumberthatappearsafterUSTheResidenceCensusTractnumberis12031015924

bull Onthisslidethenumberisindicatedbyagreenbox

Page50ResidenceCensusTract

bull ResponseoptionsforResidenceCensusTractincludeentering1 TheCensusTractNumber2 NAOR3 Informationnotcollected

Page51ResidenceCensusTract

bull Asshowninourillustrativeexamplethecorrectresponseoptionwouldbetoenterthenumber1231015924

bull ItisimportanttorememberthatthenumbersfollowingldquoUSrdquowillbeconsideredyourResidenceCensusTractNumber

Page52OpportunityAreaCensusTract

bull LetrsquostalkalittleabouttheOpportunityAreaCensusTractbull ThereasonforthisdataelementistoidentifyaParticipantwholivesinanOpportunity

AreainthecommunityrsquosRegionalFairHousingEquityAssessment(FHEA)bull SelectedcommunitieshavecompletedaRegionalFairHousingEquityAssessmentofa

regionlookingacrossmultiplecomponentstogainafullpictureofregionalequityandaccesstoopportunity

bull AnOpportunityAreameetsallthefollowingcriteriao Segregatedareasandareasofincreasingdiversityandorracialethnic

integrationo Raciallyethnicallyconcentratedareasofpovertyo Accesstoexistingareasofhighopportunity

DU203NP-15-D-03049115500498 Page19of20

o Majorpublicinvestmentsando Fairhousingissuesservicesandactivities

bull AccordingtoHUDifyoudonrsquotknowifthecommunityinwhichtheParticipantresidescompletedaRegionalFairHousingEquityAssessmentorifthepropertyisinanOpportunityAreaCensusTractpleaseleavethisfieldasNA

Page53FairHousingandCivilRightsAssistanceServiceCode

bull AswebringthisvirtualconferencetoaclosethereisonefinalHousingDataElementtodiscuss

bull TheFairHousingandCivilRightsAssistanceServiceCodeidentifiesaParticipantwhoreceivedservicesconsistentwiththeFairHousingandServiceAct

bull Servicesaredesignedtopromoteo Integratedlivingpatternsando Communitiesthatarediversealongmultipledimensions

bull Servicesaredesignedtoavoido PatternswhereaParticipantisforcedtoliveinhighpovertyareaso Areassufferingfromalackofaccessibleservicesoro Areaswhichlackintegrationintermsofincomeracecolorreligionfamilial

statusnationaloriginordisabilitystatusbull Effortstopromoteintegratedlivingpatternsandcommunitiesthatarediversearea

goodwaytoendtodayrsquosdiscussionofdataelements

Page54Summary

bull ThisconcludesourDataElementsforHousingLetrsquosreviewsomekeycomponentsbeforewegettoourQampAsession

Page55Summary

bull HUDprovidedthefollowingupdateso InformationforBudget-BasedServiceCoordinatorsappliesto202o AnewresponseoptionofldquoInformationnotcollectedrdquoisaddedtoresponseoptions

thatincludeldquoNArdquoThisisappropriatetousewhentheservicecoordinatordoesnotreceiveinformationaboutadataelementfromaParticipant

bull NeedsAssessmentdocumentsrevealthepastandcurrentdetailsofaParticipantrsquosstrengthsandneedstomatchtheParticipanttoappropriatehousingandsupportiveservices

bull Apersonisconsideredhomelessifthepersonlacksafixedregularadequatenighttimeresidence

bull Permanenthousingincludeso Anotherpropertyo Differentunitwithinthesamepropertyando Alternativecarefacilities

DU203NP-15-D-03049115500498 Page20of20

bull Fairhousingandcivilrightsassistancepromoteso Communitieswithdiversityalongmultipledimensionso Integratedlivingpatterns

bull CollectingandreportingdataallowsidentificationofthenumberofindividualsyouservetheneedforservicesandservicesdeliveredItcommunicatesthehardworkyoudoProvidingthisdataallowsforadditionalinformationtosupporttheimportanceofandneedforfundingThiswillfurthersupportthegoodworkyoudo

Page56QuestionsandAnswers

bull WewelcomeyourquestionsandfeedbackContactHUDbye-mailataskgmohudgovtoo ProvidefeedbackregardingtheStandardsforSuccessframeworkmethodologyand

toolsando SubmitquestionsItishelpfultoidentifyyourGrantProgramwiththequestionas

clarifyinginformationbull MakesuretoIncludeStandardsforSuccessinthee-mailrsquossubjectline

ForthoseofyouparticipatinginagroupvirtualconferenceonAdobeConnectwewillrespondtoquestionssubmittedthroughtheQampAdialogueboxonAdobeConnect

IwillaskmyStrategyGencolleaguesBridgetBoothandSoulisLindsey-PangalostohelpwiththeanswerstoyourquestionsPleasesubmitallquestionsthroughtheQampAboxonthelowerrightcornerofyourscreen

• StrategyGen-SfS-VC5-Housing-5-23-2017
• • HUD Standards for Success PilotData CollectionParticipant Housing Data Elements
  • Todayrsquos Presenter
  • Objectives of Session
  • At the end of this session you will
  • Slide Number 5
  • Participant Centered Data Elements
  • Previous Virtual Conference- Participant Health Data Elements
  • Slide Number 8
  • Participant Housing Data Elements ndash List
  • Participant Housing Data Elements ndash List (continued)
  • Needs Assessment Service Code
  • Needs Assessment Service Code
  • Needs Assessment Service Code
  • Meeting of Service Coordinators ndash John and Kathy
  • Hypothetical Example - Meet Ned ndash Program Participant
  • Homeless Status Code
  • Homeless Status Code
  • Homeless Status Code
  • Shelter Placement Service Code
  • Prior Night Residence Code
  • Housing Status Code
  • Years in Subsidized Housing Number
  • Hypothetical Example ndash Ned ndash Additional Details
  • Chronically Homeless Status Code
  • Ned ndash Chronically Homeless Status
  • Weeks Homeless Count
  • Weeks Homeless Count
  • Returning CitizenEx-Offender Code
  • Returning CitizenEx-Offender Code
  • Hard to House Code
  • Transportation Assistance Service Code
  • Independent Living Service Code
  • Independent Living Service Code
  • Independent Living Service Code
  • Intermediate Housing Status Code
  • Intermediate Housing Status Code
  • Intermediate Housing Status Code
  • Temporary Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Date
  • Pre-Housing Counseling and Post-Housing Counseling
  • Residence Census Tract
  • Residence Census Tract (1)
  • Residence Census Tract (2)
  • Residence Census Tract (3)
  • Residence Census Tract (4)
  • Residence Census Tract (5)
  • Residence Census Tract
  • Residence Census Tract
  • Opportunity Area Census Tract
  • Fair Housing and Civil Rights Assistance Service Code
  • Slide Number 54
  • Summary
  • Questions and Answers
  • • SfS-VC5-Housing Speakers Notes 5-23-2017

DU203NP-15-D-03049115500498 Page11of20

bull Nextwemusttakethe35daysthatNedwasadmittedintothehospitalanddeterminehowmanyweeksthisrepresentsTodothiswetakethe35daysanddivideby7daysperweektodeterminethatNedwasinthehospitalfor5weeks

bull Finallyweaddthe5weekstoourpre-existing4333weekstoobtainatotalof4833weekshomelessRounding4833toawholenumbergivesusatotalof48weeks

Page28ReturningCitizenEx-OffenderCode

bull ForthenexthousingdataelementwewilldiscusstheReturningCitizenEx-OffenderCodebull TheReturningCitizenEx-OffenderCodeidentifiesaParticipantrsquosstatuswiththecriminal

justicesystemor(CJS)bull ItidentifiesaParticipantwhohasactivecriminalrecordsorwaschargedwith

committingacrimeinthepriortwelve(12)monthsbull Itincludesindividualschargedwithacrimethroughthestagesofthecriminaljustice

systemtothetimeanindividualisreleasedfromprobationbull ThereisnoneedtoincludeaParticipantwhohasneverbeenchargedwithcommittinga

crimebull Notetheresponseoptionsforthisdataelementincludeatimeelementoftheprevious

12monthsbull KathyandJohnhaveagreatexamplewecanusetodeterminehowbesttorespondto

thisdataelement

______________________________________________________________________________

bull KathyJohnitisimportantforustohaveabriefdiscussionregardingNedrsquosexperienceswiththeCriminalJusticeSystem(CJS)ItwillhelpusanswerthedataelementReturningCitizenEx-OffenderCodeDidhevolunteeranyofthisinformationtoyou

bull JohnYeshedidNedwasveryopenaboutdiscussinganymattersregardingtheCriminalJusticeSystemLikeIsaidbeforeheisaUSArmyveteranwhoprideshimselfondoingtherightthing

bull KathyThatrsquosgreattohearDoesNedhaveanactivecriminalrecordorwashechargedwithcommittingacrimeintheprior12months

bull JohnNoKathyNeddoesnrsquothaveacriminalrecordandhasneverbeencommittedofacrimeHeprideshimselfonfollowingthelawsthathavebeenputinplaceHecontinuedtoemphasizeheenrolledintheArmytoprotectthislandandthelawsweallliveby

______________________________________________________________________________

Page29ReturningCitizenEx-OffenderCode

bull ThepreviousconversationshowsusthatJohnwouldbechoosingOption3theindividualisnotcurrentlysubjecttoanyphaseoftheCJSandhasnotbeenintheprevious12months

DU203NP-15-D-03049115500498 Page12of20

Page30HardtoHouseCode

bull HardtoHouseCodeismeanttoidentifyaParticipantwhoishardtohouseduetothehighriskoflosingtheirhousingandanyfactorcontributingtobeingahighrisktohouse

bull Afewofourresponseoptionsforthisdataelementincludeo Headofhouseholdhaslivedinpublichousingformorethan10yearso Headofhouseholddoesnothaveahigh-schooldiplomaorGEDando Theheadofhouseholdisasingleelderlyadultwhoistheprimarycaregiverfor

oneormorechildren

Page31TransportationAssistanceServiceCode

bull TransportationAssistanceServiceCodeisaprettyinterestinghousingdataelementbull ThisincludesidentifyingaParticipantwhoreceivedtransportationservicesbull Asyoucanseefromourgraphictransportationservicesinclude

o Passesortokensforpublictransportationo Ridesinserviceprovidersrsquovehicleso Carpoolsarrangedbyserviceprovidersando Assistancewithrepairstopersonalvehicles

Page32IndependentLivingServiceCode

bull IndependentLivingServiceCodeisthenextdataelementonourlistItappliestoParticipantswhoaredisabledorelderly

bull Forthisdataelementelderlyisanindividualage62andolderFrailisdescribedasneedingassistancewith3ormoreActivitiesofDailyLiving(ADLs)

bull WediscussedActivitiesofDailyLivinginourlastvirtualconferenceYoucanalsofindthedefinitionofActivitiesofDailyLivingintheDataIntegrityReferenceManualonpage90

bull WhenfrailelderlyisreferencedintheIndependentLivingServiceCodeitpertainstoelderlyresidentsage62orolderwith3ormoreADLs

bull ThisdataelementinvolvesidentifyingdisabledorfrailelderlyParticipantswhoo 1Receivedassistanceobtaininghousingoro 2Receivedservicesthatenablethemtoremainintheirhome

bull ServicesthatenableadisabledorfrailelderlyParticipanttoremaininthehomeincludeo Cleaningthehomeorlaundryo Cookingo Payingbillso Organizingpersonalrecordsando Utilitycompanyissues

bull ServicesthatenableadisabledorfrailelderlyParticipanttoremaininthehomealsoincludereferralstoservicesorsupportstoassisttheParticipantswith

o Keepingo Managingand

DU203NP-15-D-03049115500498 Page13of20

o Maintainingallaspectsoftheirhomeotherthanhomemakingbull WeunderstandthatmostofyouServiceCoordinatorsarenotinvolvedinhomemaking

Justforsomeclarificationhomemakingincludeso Beautifyingthehomeo Homedecoratingo Organizingthehomeo Gardeningo Holidaydecorationso Craftso Messageforumsando Recipedatabases

Page33IndependentLivingServiceCode

bull ThehypotheticalexamplebetweenJohnandKathyregardingNedprovidesinformationforcollectingthisdataelement

Page34IndependentLivingServiceCode

bull JohntoldusNedis28yearsoldandisnotdisabledSinceNedisnotdisabledorelderlytheappropriateresponseoptionisldquoNArdquonotapplicable

bull RememberwhenaServiceCoordinatororaGranteedoesnotreceiveinformationfromaParticipantaboutadataelementtheappropriateresponseoptionisldquoldquoInformationnotcollectedrdquoThisisanalternativeoptionforwheninformationregardingadataelementwasnotreceived

Page35IntermediateHousingStatusCode

bull ThemainquestionforIntermediateHousingStatusCodeisldquoDidaParticipantretainParticipantrsquoshousingandwhatmethoddidtheParticipantutilizerdquo

bull ThisinvolvesidentifyingaParticipantrsquosmethodforretaininghousingbull ThemethodsfocusonapproachestomeetrentormortgageresponsibilitiesThis

includeso Avoidedevictionfromrentalpropertyo ObtainedaHomeEquityConversionMortgage(HECM)

sect YoumaybewonderingwhatthisisAHomeEquityConversionMortgageissomethingthatwascreatedbyTheFederalHousingAdministration(FHA)Knownbysomeasareversemortgageitallowsmortgageinsuranceborrowerswhomeettheagerequirementof62totransfertheequityoftheirhomeintomonthlypaymentstothemortgageinsuranceborrower

o Anothermethodthatmaybeusedforthisdataelementispreventingorresolvingamortgagedefault

DU203NP-15-D-03049115500498 Page14of20

Page36IntermediateHousingStatusCode

bull LetrsquosseewhatinformationKathyandJohncansharewithusregardingthisdataelement

bull WemoveintoafuturetimewhenthenextsetsofdiscussionsfocusonservicesNedreceivedasaprogramParticipant

______________________________________________________________________________

bull JohnHeyKathyIwantedtogiveyousomeupdatesthatNedreportedtomebull KathyThatsoundsgreatJohnIrsquomgladthatNedcontinuestovolunteerupdatestoyoubull JohnIhadafewquestionsrelatedtotheinformationhegavemeThingshavebeen

complicatedwithNedsincewelastmetbull KathyHowsobull JohnWellthingsstartedlookingupforhimforawhileHehadfinallygottenoffthe

streetsobtainedapart-timejobandwaslivinginasmallrentalpropertyinDCShortlyafterhewashavingtroublepayingtherentinfullandthelandlordwasthreateningtoevicthimNeddoesnrsquotreceivealargeamountofpaywithhispart-timejobsoitwasdifficultforhimtomanagethefullmonthrsquosrentupfront

bull KathySowhathappenedbull JohnLuckilyhecouldsitdownwithhissupervisoratworkandreceivemorehours

Nedwasextremelyexcitedtotellmetheyallowhimtoworkovertimesomeweeksbull KathyThatrsquosgreatsohewasnrsquotevictedfromtherentalpropertybull JohnNohewasnotevictedHewasabletohaveameetingwithhislandlordandnow

hersquosaheadofhisrentbyafullmonthbull KathyJohnthatrsquosgreatnewsforNedRegardingtheIntermediateHousingdata

elementthecorrectresponsehereisoption1avoidedeviction

______________________________________________________________________________

Page37IntermediateHousingStatusCode

bull ThatwasagreatexamplegivenbyKathyandJohnbull NedsecuredmorehoursathisjobresultinginincreasedpayThishelpedeasetheburden

ofhisrentexpenseandinturnheavoidedbeingevicted

Page38TemporaryHousingPlacementServiceCode

bull ThenextHousingDataElementisTemporaryHousingPlacementServiceCodebull ThisstartswithidentifyingaParticipantwhoreceivedtemporaryorshort-termtransfer

too Anotherpropertyo Adifferentunitwithinthepropertyoro Analternativecarefacility

DU203NP-15-D-03049115500498 Page15of20

bull Alternativecarefacilitiesarebestdescribedasassistedlivingfacilitiesbull ThisdataelementincludesinformationandassistanceprovidedtotheParticipantandor

familymembersregardingtemporaryhousingoptionsItalsoincludesassistancewithanindividualstransitionbacktotheirapartmentfromshort-termcarefacilityorhospital

Page39PermanentHousingPlacementServiceCode

bull SimilarbutnotthesamethenextHousingDataElementisPermanentHousingPlacementServiceCode

bull ThisstartswithidentifyingaParticipantwhoreceivedpermanentorlong-termhousingassistance

bull Servicesincludeprovidinginformationregardinglong-termhousingorassistanceforapermanentorlong-termtransferto

o Anotherpropertyo Adifferentunitwithinthepropertyoro Analternativecarefacility

Page40PermanentHousingPlacementServiceCode

bull OnceagainletrsquoscheckinwithJohnandKathyforsomemoredetailedinformationregardingthisdataelement

bull TheconversationweareabouttohearoccurredafewmonthsafterKathyandJohnrsquosdiscussionofIntermediateHousingStatusCode

______________________________________________________________________________

bull KathyJohnitrsquosgoodtobebackwithyouHowarethingsgoingbull JohnHeyKathythingsaregreatIfeellikeIrsquomgettingthehangofmydutiesasa

ServiceCoordinatorIwasabletomeetwithNedagainandhadagreatupdateforyouThankstothehelpoftheprogramhecouldmoveoutofthestudioapartmentHereceivedaraiseinsalaryathisjobwhichallowedhimtomoveintosomethingabitmorespaciousTheoldplacewasonlyastudioapartmentwithlittleroomtomaneuveraroundNeddidendupstayingatthesameapartmentcomplexbuthemovedintoa1bedroom1bathHehappilyvolunteeredthisinformationtomeatourlastmeeting

bull KathyThatrsquosgreattohearJohnIrsquomgladtheprogramassistedhiminupgradinghishousingsituation

bull JohnSoregardingthePermanentHousingPlacementServiceCodesincetheprogramhelpedNedmovewithinhiscomplexthecorrectresponsewouldhavetobereceivedservicesdirectlythroughthegrantcorrect

bull KathyThatrsquosrightJohnNedreceivedservicesdirectlyfromtheprogramwhichisoption1

______________________________________________________________________________

DU203NP-15-D-03049115500498 Page16of20

Page41PermanentHousingPlacementServiceCode

bull KathyandJohncontinuetouseNedrsquoshypotheticalsituationtoprovidegreatexamplesofthesedataelementsWecanseethecorrectresponseoptionhereisoption1receivedservicesdirectlythroughthegrant

Page42PermanentHousingPlacementDate

bull PermanentHousingPlacementDateisastraightforwarddataelementbull ThisincludesidentifyingthedateaParticipantwasplacedinadifferentunitwithinthe

propertyalong-termtransfertoanotherpropertyortoanalternativecarefacility

Page43Pre-HousingCounselingandPost-HousingCounseling

bull ContinuingwehavePre-HousingCounselingandPost-HousingCounselingServiceCodesbull Pre-HousingCounselingentailsidentifyingaParticipantwhoreceivedcounseling

servicespriortopurchasingorrentinghousingbull Thesecounselingservicesaddresstopicssuchas

o Identifyingmortgageassistanceoptionso Creatingabudgetthatsupportspayingforhousingando Explainingrequireddocuments

bull Excludedcounselingservicesareo Bank-sponsoredmortgageseminarsopentothepublico AbankguidingtheParticipantthroughthepurchasingprocessando Sweat-equityprogramsinwhichParticipantsusetheirownandvolunteerlabor

toconstructtheirhomesbull Asyoucanseethereareseveralcounselingservicesthatareavailabletobereceived

throughthegrantorfromgrant-facilitatedreferralbull Post-HousingcounselingincludesidentifyingaParticipantwhoreceivedcounselingor

servicesafterpurchasingorrentinghousingbull Post-housingcounselingservicesaddresstopicssuchas

o Meetingrentrequirementso Avoidingdefaultandforeclosureo Managingcreditissuesando Changingamortgage

Page44ResidenceCensusTract

bull ThenextdataelementisResidenceCensusTractbull CensusTractsaresmallrelativelypermanentstatisticalsubdivisionsofacountyor

equivalententityTheprimarypurposeofcensustractsistoprovideastablesetofgeographicunitsforthepresentationofstatisticaldata

bull Thedataelementidentifiesthe11-digitcensustractnumberforaParticipantsresidence

DU203NP-15-D-03049115500498 Page17of20

bull Youwillfindtheinformationforthisdataelementthroughanon-linetoollocatedontheCensusBureauswebsiteThewebaddressforthetoolisonthisslideandatthetopofthenextslide

Page45ResidenceCensusTract(1)

bull ForthenextfewminutesIwanttospeakwithyouaboutResidenceCensusTractIwanttowalkyouthroughthestepsofthisdataelementAllthestepstocollectthisdataoriginatefromtheCensusBureaursquoswebsiteThereferencesyouareabouttoseearesummarizedfromourResidenceCensusTractFactSheet

bull JustareminderifyouareattendingthisvirtualconferencewithliveQampAyoucandownloadtheFactSheetfromAdobeConnectItisinthelowerleftcornerofyourscreen

bull ThisdataelementidentifiesParticipantrsquos11-digitresidencecensustractnumberbyusingtheCensusBureaursquosonlinetooltoconvertphysicaladdressestocensustractnumbers

bull HomelessParticipantsmaydesignateafixedlocationastheirresidencesuchasahomelessshelterorotherlocationwherethehomelessParticipantmayspendtimeorreturntoforsleep

bull TheCensusBureaudevelopedanonlinetoolforconvertingphysicaladdressestocensustractnumbersItislocatedatthewebaddresslistedatthetopoftheslide

bull Letrsquosgetstartedwiththestepstocollectthisdataelementbull Step1istoaccesstheCensusBureaursquostooltoconvertaddressestocensustractnumbersat

thewebaddressprovidedbull TheslidepresentsthescreenyouwillseewhenyouaccesstheCensusBureaursquostool

Page46ResidenceCensusTract(2)

bull Instep2youwillselectldquogeographiesrdquoontheleftsideofthescreenbull Onthisslideldquogeographiesrdquoselectionisshowninagreenboxbull Adropdownmenuwillappearwhichyouwillseeonthenextslide

Page47ResidenceCensusTract(3)

bull WithinthedropdownboxldquoSelectGeographiesrdquoclickonAddresstabandentertheParticipantrsquosaddress

Page48ResidenceCensusTract(4)

bull AtableofldquoGeographyResultsrsquofortheenteredaddresswillappearbull NextlocatethesecondcolumntitledldquoGeographyTyperdquoandtherowwithldquoCensus

Tractrdquobull Clicktheiconwiththeletterldquoirdquointhefar-rightcolumntitledldquoAboutrdquo

DU203NP-15-D-03049115500498 Page18of20

bull AsyoucanseeontheslidetheappropriaterowisshowninagreenboxAgreenarrowpointstotheletterldquoirdquo

bull Clickontheletterldquoirdquointhisrow

Page49ResidenceCensusTract(5)

bull ThisisthefinalstepinourillustrativeexampleAsIrsquomsureyoucanseethereisalotofinformationonthispageYourdutiesaresimplesodonrsquotletthisoverwhelmyou

bull InthepopupwindowlocatethecolumnwiththemostrecentyearandtherowtitledldquoCoderdquo

bull SeethenumberwherethecolumnforthemostrecentyearandtherowtitledldquoCoderdquointersectThenumbercontainsldquoUSrdquowithinit

bull TheResidenceCensusTractnumberistheeleven(11)digitnumberthatappearsafterUSTheResidenceCensusTractnumberis12031015924

bull Onthisslidethenumberisindicatedbyagreenbox

Page50ResidenceCensusTract

bull ResponseoptionsforResidenceCensusTractincludeentering1 TheCensusTractNumber2 NAOR3 Informationnotcollected

Page51ResidenceCensusTract

bull Asshowninourillustrativeexamplethecorrectresponseoptionwouldbetoenterthenumber1231015924

bull ItisimportanttorememberthatthenumbersfollowingldquoUSrdquowillbeconsideredyourResidenceCensusTractNumber

Page52OpportunityAreaCensusTract

bull LetrsquostalkalittleabouttheOpportunityAreaCensusTractbull ThereasonforthisdataelementistoidentifyaParticipantwholivesinanOpportunity

AreainthecommunityrsquosRegionalFairHousingEquityAssessment(FHEA)bull SelectedcommunitieshavecompletedaRegionalFairHousingEquityAssessmentofa

regionlookingacrossmultiplecomponentstogainafullpictureofregionalequityandaccesstoopportunity

bull AnOpportunityAreameetsallthefollowingcriteriao Segregatedareasandareasofincreasingdiversityandorracialethnic

integrationo Raciallyethnicallyconcentratedareasofpovertyo Accesstoexistingareasofhighopportunity

DU203NP-15-D-03049115500498 Page19of20

o Majorpublicinvestmentsando Fairhousingissuesservicesandactivities

bull AccordingtoHUDifyoudonrsquotknowifthecommunityinwhichtheParticipantresidescompletedaRegionalFairHousingEquityAssessmentorifthepropertyisinanOpportunityAreaCensusTractpleaseleavethisfieldasNA

Page53FairHousingandCivilRightsAssistanceServiceCode

bull AswebringthisvirtualconferencetoaclosethereisonefinalHousingDataElementtodiscuss

bull TheFairHousingandCivilRightsAssistanceServiceCodeidentifiesaParticipantwhoreceivedservicesconsistentwiththeFairHousingandServiceAct

bull Servicesaredesignedtopromoteo Integratedlivingpatternsando Communitiesthatarediversealongmultipledimensions

bull Servicesaredesignedtoavoido PatternswhereaParticipantisforcedtoliveinhighpovertyareaso Areassufferingfromalackofaccessibleservicesoro Areaswhichlackintegrationintermsofincomeracecolorreligionfamilial

statusnationaloriginordisabilitystatusbull Effortstopromoteintegratedlivingpatternsandcommunitiesthatarediversearea

goodwaytoendtodayrsquosdiscussionofdataelements

Page54Summary

bull ThisconcludesourDataElementsforHousingLetrsquosreviewsomekeycomponentsbeforewegettoourQampAsession

Page55Summary

bull HUDprovidedthefollowingupdateso InformationforBudget-BasedServiceCoordinatorsappliesto202o AnewresponseoptionofldquoInformationnotcollectedrdquoisaddedtoresponseoptions

thatincludeldquoNArdquoThisisappropriatetousewhentheservicecoordinatordoesnotreceiveinformationaboutadataelementfromaParticipant

bull NeedsAssessmentdocumentsrevealthepastandcurrentdetailsofaParticipantrsquosstrengthsandneedstomatchtheParticipanttoappropriatehousingandsupportiveservices

bull Apersonisconsideredhomelessifthepersonlacksafixedregularadequatenighttimeresidence

bull Permanenthousingincludeso Anotherpropertyo Differentunitwithinthesamepropertyando Alternativecarefacilities

DU203NP-15-D-03049115500498 Page20of20

bull Fairhousingandcivilrightsassistancepromoteso Communitieswithdiversityalongmultipledimensionso Integratedlivingpatterns

bull CollectingandreportingdataallowsidentificationofthenumberofindividualsyouservetheneedforservicesandservicesdeliveredItcommunicatesthehardworkyoudoProvidingthisdataallowsforadditionalinformationtosupporttheimportanceofandneedforfundingThiswillfurthersupportthegoodworkyoudo

Page56QuestionsandAnswers

bull WewelcomeyourquestionsandfeedbackContactHUDbye-mailataskgmohudgovtoo ProvidefeedbackregardingtheStandardsforSuccessframeworkmethodologyand

toolsando SubmitquestionsItishelpfultoidentifyyourGrantProgramwiththequestionas

clarifyinginformationbull MakesuretoIncludeStandardsforSuccessinthee-mailrsquossubjectline

ForthoseofyouparticipatinginagroupvirtualconferenceonAdobeConnectwewillrespondtoquestionssubmittedthroughtheQampAdialogueboxonAdobeConnect

IwillaskmyStrategyGencolleaguesBridgetBoothandSoulisLindsey-PangalostohelpwiththeanswerstoyourquestionsPleasesubmitallquestionsthroughtheQampAboxonthelowerrightcornerofyourscreen

• StrategyGen-SfS-VC5-Housing-5-23-2017
• • HUD Standards for Success PilotData CollectionParticipant Housing Data Elements
  • Todayrsquos Presenter
  • Objectives of Session
  • At the end of this session you will
  • Slide Number 5
  • Participant Centered Data Elements
  • Previous Virtual Conference- Participant Health Data Elements
  • Slide Number 8
  • Participant Housing Data Elements ndash List
  • Participant Housing Data Elements ndash List (continued)
  • Needs Assessment Service Code
  • Needs Assessment Service Code
  • Needs Assessment Service Code
  • Meeting of Service Coordinators ndash John and Kathy
  • Hypothetical Example - Meet Ned ndash Program Participant
  • Homeless Status Code
  • Homeless Status Code
  • Homeless Status Code
  • Shelter Placement Service Code
  • Prior Night Residence Code
  • Housing Status Code
  • Years in Subsidized Housing Number
  • Hypothetical Example ndash Ned ndash Additional Details
  • Chronically Homeless Status Code
  • Ned ndash Chronically Homeless Status
  • Weeks Homeless Count
  • Weeks Homeless Count
  • Returning CitizenEx-Offender Code
  • Returning CitizenEx-Offender Code
  • Hard to House Code
  • Transportation Assistance Service Code
  • Independent Living Service Code
  • Independent Living Service Code
  • Independent Living Service Code
  • Intermediate Housing Status Code
  • Intermediate Housing Status Code
  • Intermediate Housing Status Code
  • Temporary Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Date
  • Pre-Housing Counseling and Post-Housing Counseling
  • Residence Census Tract
  • Residence Census Tract (1)
  • Residence Census Tract (2)
  • Residence Census Tract (3)
  • Residence Census Tract (4)
  • Residence Census Tract (5)
  • Residence Census Tract
  • Residence Census Tract
  • Opportunity Area Census Tract
  • Fair Housing and Civil Rights Assistance Service Code
  • Slide Number 54
  • Summary
  • Questions and Answers
  • • SfS-VC5-Housing Speakers Notes 5-23-2017

DU203NP-15-D-03049115500498 Page12of20

Page30HardtoHouseCode

bull HardtoHouseCodeismeanttoidentifyaParticipantwhoishardtohouseduetothehighriskoflosingtheirhousingandanyfactorcontributingtobeingahighrisktohouse

bull Afewofourresponseoptionsforthisdataelementincludeo Headofhouseholdhaslivedinpublichousingformorethan10yearso Headofhouseholddoesnothaveahigh-schooldiplomaorGEDando Theheadofhouseholdisasingleelderlyadultwhoistheprimarycaregiverfor

oneormorechildren

Page31TransportationAssistanceServiceCode

bull TransportationAssistanceServiceCodeisaprettyinterestinghousingdataelementbull ThisincludesidentifyingaParticipantwhoreceivedtransportationservicesbull Asyoucanseefromourgraphictransportationservicesinclude

o Passesortokensforpublictransportationo Ridesinserviceprovidersrsquovehicleso Carpoolsarrangedbyserviceprovidersando Assistancewithrepairstopersonalvehicles

Page32IndependentLivingServiceCode

bull IndependentLivingServiceCodeisthenextdataelementonourlistItappliestoParticipantswhoaredisabledorelderly

bull Forthisdataelementelderlyisanindividualage62andolderFrailisdescribedasneedingassistancewith3ormoreActivitiesofDailyLiving(ADLs)

bull WediscussedActivitiesofDailyLivinginourlastvirtualconferenceYoucanalsofindthedefinitionofActivitiesofDailyLivingintheDataIntegrityReferenceManualonpage90

bull WhenfrailelderlyisreferencedintheIndependentLivingServiceCodeitpertainstoelderlyresidentsage62orolderwith3ormoreADLs

bull ThisdataelementinvolvesidentifyingdisabledorfrailelderlyParticipantswhoo 1Receivedassistanceobtaininghousingoro 2Receivedservicesthatenablethemtoremainintheirhome

bull ServicesthatenableadisabledorfrailelderlyParticipanttoremaininthehomeincludeo Cleaningthehomeorlaundryo Cookingo Payingbillso Organizingpersonalrecordsando Utilitycompanyissues

bull ServicesthatenableadisabledorfrailelderlyParticipanttoremaininthehomealsoincludereferralstoservicesorsupportstoassisttheParticipantswith

o Keepingo Managingand

DU203NP-15-D-03049115500498 Page13of20

o Maintainingallaspectsoftheirhomeotherthanhomemakingbull WeunderstandthatmostofyouServiceCoordinatorsarenotinvolvedinhomemaking

Justforsomeclarificationhomemakingincludeso Beautifyingthehomeo Homedecoratingo Organizingthehomeo Gardeningo Holidaydecorationso Craftso Messageforumsando Recipedatabases

Page33IndependentLivingServiceCode

bull ThehypotheticalexamplebetweenJohnandKathyregardingNedprovidesinformationforcollectingthisdataelement

Page34IndependentLivingServiceCode

bull JohntoldusNedis28yearsoldandisnotdisabledSinceNedisnotdisabledorelderlytheappropriateresponseoptionisldquoNArdquonotapplicable

bull RememberwhenaServiceCoordinatororaGranteedoesnotreceiveinformationfromaParticipantaboutadataelementtheappropriateresponseoptionisldquoldquoInformationnotcollectedrdquoThisisanalternativeoptionforwheninformationregardingadataelementwasnotreceived

Page35IntermediateHousingStatusCode

bull ThemainquestionforIntermediateHousingStatusCodeisldquoDidaParticipantretainParticipantrsquoshousingandwhatmethoddidtheParticipantutilizerdquo

bull ThisinvolvesidentifyingaParticipantrsquosmethodforretaininghousingbull ThemethodsfocusonapproachestomeetrentormortgageresponsibilitiesThis

includeso Avoidedevictionfromrentalpropertyo ObtainedaHomeEquityConversionMortgage(HECM)

sect YoumaybewonderingwhatthisisAHomeEquityConversionMortgageissomethingthatwascreatedbyTheFederalHousingAdministration(FHA)Knownbysomeasareversemortgageitallowsmortgageinsuranceborrowerswhomeettheagerequirementof62totransfertheequityoftheirhomeintomonthlypaymentstothemortgageinsuranceborrower

o Anothermethodthatmaybeusedforthisdataelementispreventingorresolvingamortgagedefault

DU203NP-15-D-03049115500498 Page14of20

Page36IntermediateHousingStatusCode

bull LetrsquosseewhatinformationKathyandJohncansharewithusregardingthisdataelement

bull WemoveintoafuturetimewhenthenextsetsofdiscussionsfocusonservicesNedreceivedasaprogramParticipant

______________________________________________________________________________

bull JohnHeyKathyIwantedtogiveyousomeupdatesthatNedreportedtomebull KathyThatsoundsgreatJohnIrsquomgladthatNedcontinuestovolunteerupdatestoyoubull JohnIhadafewquestionsrelatedtotheinformationhegavemeThingshavebeen

complicatedwithNedsincewelastmetbull KathyHowsobull JohnWellthingsstartedlookingupforhimforawhileHehadfinallygottenoffthe

streetsobtainedapart-timejobandwaslivinginasmallrentalpropertyinDCShortlyafterhewashavingtroublepayingtherentinfullandthelandlordwasthreateningtoevicthimNeddoesnrsquotreceivealargeamountofpaywithhispart-timejobsoitwasdifficultforhimtomanagethefullmonthrsquosrentupfront

bull KathySowhathappenedbull JohnLuckilyhecouldsitdownwithhissupervisoratworkandreceivemorehours

Nedwasextremelyexcitedtotellmetheyallowhimtoworkovertimesomeweeksbull KathyThatrsquosgreatsohewasnrsquotevictedfromtherentalpropertybull JohnNohewasnotevictedHewasabletohaveameetingwithhislandlordandnow

hersquosaheadofhisrentbyafullmonthbull KathyJohnthatrsquosgreatnewsforNedRegardingtheIntermediateHousingdata

elementthecorrectresponsehereisoption1avoidedeviction

______________________________________________________________________________

Page37IntermediateHousingStatusCode

bull ThatwasagreatexamplegivenbyKathyandJohnbull NedsecuredmorehoursathisjobresultinginincreasedpayThishelpedeasetheburden

ofhisrentexpenseandinturnheavoidedbeingevicted

Page38TemporaryHousingPlacementServiceCode

bull ThenextHousingDataElementisTemporaryHousingPlacementServiceCodebull ThisstartswithidentifyingaParticipantwhoreceivedtemporaryorshort-termtransfer

too Anotherpropertyo Adifferentunitwithinthepropertyoro Analternativecarefacility

DU203NP-15-D-03049115500498 Page15of20

bull Alternativecarefacilitiesarebestdescribedasassistedlivingfacilitiesbull ThisdataelementincludesinformationandassistanceprovidedtotheParticipantandor

familymembersregardingtemporaryhousingoptionsItalsoincludesassistancewithanindividualstransitionbacktotheirapartmentfromshort-termcarefacilityorhospital

Page39PermanentHousingPlacementServiceCode

bull SimilarbutnotthesamethenextHousingDataElementisPermanentHousingPlacementServiceCode

bull ThisstartswithidentifyingaParticipantwhoreceivedpermanentorlong-termhousingassistance

bull Servicesincludeprovidinginformationregardinglong-termhousingorassistanceforapermanentorlong-termtransferto

o Anotherpropertyo Adifferentunitwithinthepropertyoro Analternativecarefacility

Page40PermanentHousingPlacementServiceCode

bull OnceagainletrsquoscheckinwithJohnandKathyforsomemoredetailedinformationregardingthisdataelement

bull TheconversationweareabouttohearoccurredafewmonthsafterKathyandJohnrsquosdiscussionofIntermediateHousingStatusCode

______________________________________________________________________________

bull KathyJohnitrsquosgoodtobebackwithyouHowarethingsgoingbull JohnHeyKathythingsaregreatIfeellikeIrsquomgettingthehangofmydutiesasa

ServiceCoordinatorIwasabletomeetwithNedagainandhadagreatupdateforyouThankstothehelpoftheprogramhecouldmoveoutofthestudioapartmentHereceivedaraiseinsalaryathisjobwhichallowedhimtomoveintosomethingabitmorespaciousTheoldplacewasonlyastudioapartmentwithlittleroomtomaneuveraroundNeddidendupstayingatthesameapartmentcomplexbuthemovedintoa1bedroom1bathHehappilyvolunteeredthisinformationtomeatourlastmeeting

bull KathyThatrsquosgreattohearJohnIrsquomgladtheprogramassistedhiminupgradinghishousingsituation

bull JohnSoregardingthePermanentHousingPlacementServiceCodesincetheprogramhelpedNedmovewithinhiscomplexthecorrectresponsewouldhavetobereceivedservicesdirectlythroughthegrantcorrect

bull KathyThatrsquosrightJohnNedreceivedservicesdirectlyfromtheprogramwhichisoption1

______________________________________________________________________________

DU203NP-15-D-03049115500498 Page16of20

Page41PermanentHousingPlacementServiceCode

bull KathyandJohncontinuetouseNedrsquoshypotheticalsituationtoprovidegreatexamplesofthesedataelementsWecanseethecorrectresponseoptionhereisoption1receivedservicesdirectlythroughthegrant

Page42PermanentHousingPlacementDate

bull PermanentHousingPlacementDateisastraightforwarddataelementbull ThisincludesidentifyingthedateaParticipantwasplacedinadifferentunitwithinthe

propertyalong-termtransfertoanotherpropertyortoanalternativecarefacility

Page43Pre-HousingCounselingandPost-HousingCounseling

bull ContinuingwehavePre-HousingCounselingandPost-HousingCounselingServiceCodesbull Pre-HousingCounselingentailsidentifyingaParticipantwhoreceivedcounseling

servicespriortopurchasingorrentinghousingbull Thesecounselingservicesaddresstopicssuchas

o Identifyingmortgageassistanceoptionso Creatingabudgetthatsupportspayingforhousingando Explainingrequireddocuments

bull Excludedcounselingservicesareo Bank-sponsoredmortgageseminarsopentothepublico AbankguidingtheParticipantthroughthepurchasingprocessando Sweat-equityprogramsinwhichParticipantsusetheirownandvolunteerlabor

toconstructtheirhomesbull Asyoucanseethereareseveralcounselingservicesthatareavailabletobereceived

throughthegrantorfromgrant-facilitatedreferralbull Post-HousingcounselingincludesidentifyingaParticipantwhoreceivedcounselingor

servicesafterpurchasingorrentinghousingbull Post-housingcounselingservicesaddresstopicssuchas

o Meetingrentrequirementso Avoidingdefaultandforeclosureo Managingcreditissuesando Changingamortgage

Page44ResidenceCensusTract

bull ThenextdataelementisResidenceCensusTractbull CensusTractsaresmallrelativelypermanentstatisticalsubdivisionsofacountyor

equivalententityTheprimarypurposeofcensustractsistoprovideastablesetofgeographicunitsforthepresentationofstatisticaldata

bull Thedataelementidentifiesthe11-digitcensustractnumberforaParticipantsresidence

DU203NP-15-D-03049115500498 Page17of20

bull Youwillfindtheinformationforthisdataelementthroughanon-linetoollocatedontheCensusBureauswebsiteThewebaddressforthetoolisonthisslideandatthetopofthenextslide

Page45ResidenceCensusTract(1)

bull ForthenextfewminutesIwanttospeakwithyouaboutResidenceCensusTractIwanttowalkyouthroughthestepsofthisdataelementAllthestepstocollectthisdataoriginatefromtheCensusBureaursquoswebsiteThereferencesyouareabouttoseearesummarizedfromourResidenceCensusTractFactSheet

bull JustareminderifyouareattendingthisvirtualconferencewithliveQampAyoucandownloadtheFactSheetfromAdobeConnectItisinthelowerleftcornerofyourscreen

bull ThisdataelementidentifiesParticipantrsquos11-digitresidencecensustractnumberbyusingtheCensusBureaursquosonlinetooltoconvertphysicaladdressestocensustractnumbers

bull HomelessParticipantsmaydesignateafixedlocationastheirresidencesuchasahomelessshelterorotherlocationwherethehomelessParticipantmayspendtimeorreturntoforsleep

bull TheCensusBureaudevelopedanonlinetoolforconvertingphysicaladdressestocensustractnumbersItislocatedatthewebaddresslistedatthetopoftheslide

bull Letrsquosgetstartedwiththestepstocollectthisdataelementbull Step1istoaccesstheCensusBureaursquostooltoconvertaddressestocensustractnumbersat

thewebaddressprovidedbull TheslidepresentsthescreenyouwillseewhenyouaccesstheCensusBureaursquostool

Page46ResidenceCensusTract(2)

bull Instep2youwillselectldquogeographiesrdquoontheleftsideofthescreenbull Onthisslideldquogeographiesrdquoselectionisshowninagreenboxbull Adropdownmenuwillappearwhichyouwillseeonthenextslide

Page47ResidenceCensusTract(3)

bull WithinthedropdownboxldquoSelectGeographiesrdquoclickonAddresstabandentertheParticipantrsquosaddress

Page48ResidenceCensusTract(4)

bull AtableofldquoGeographyResultsrsquofortheenteredaddresswillappearbull NextlocatethesecondcolumntitledldquoGeographyTyperdquoandtherowwithldquoCensus

Tractrdquobull Clicktheiconwiththeletterldquoirdquointhefar-rightcolumntitledldquoAboutrdquo

DU203NP-15-D-03049115500498 Page18of20

bull AsyoucanseeontheslidetheappropriaterowisshowninagreenboxAgreenarrowpointstotheletterldquoirdquo

bull Clickontheletterldquoirdquointhisrow

Page49ResidenceCensusTract(5)

bull ThisisthefinalstepinourillustrativeexampleAsIrsquomsureyoucanseethereisalotofinformationonthispageYourdutiesaresimplesodonrsquotletthisoverwhelmyou

bull InthepopupwindowlocatethecolumnwiththemostrecentyearandtherowtitledldquoCoderdquo

bull SeethenumberwherethecolumnforthemostrecentyearandtherowtitledldquoCoderdquointersectThenumbercontainsldquoUSrdquowithinit

bull TheResidenceCensusTractnumberistheeleven(11)digitnumberthatappearsafterUSTheResidenceCensusTractnumberis12031015924

bull Onthisslidethenumberisindicatedbyagreenbox

Page50ResidenceCensusTract

bull ResponseoptionsforResidenceCensusTractincludeentering1 TheCensusTractNumber2 NAOR3 Informationnotcollected

Page51ResidenceCensusTract

bull Asshowninourillustrativeexamplethecorrectresponseoptionwouldbetoenterthenumber1231015924

bull ItisimportanttorememberthatthenumbersfollowingldquoUSrdquowillbeconsideredyourResidenceCensusTractNumber

Page52OpportunityAreaCensusTract

bull LetrsquostalkalittleabouttheOpportunityAreaCensusTractbull ThereasonforthisdataelementistoidentifyaParticipantwholivesinanOpportunity

AreainthecommunityrsquosRegionalFairHousingEquityAssessment(FHEA)bull SelectedcommunitieshavecompletedaRegionalFairHousingEquityAssessmentofa

regionlookingacrossmultiplecomponentstogainafullpictureofregionalequityandaccesstoopportunity

bull AnOpportunityAreameetsallthefollowingcriteriao Segregatedareasandareasofincreasingdiversityandorracialethnic

integrationo Raciallyethnicallyconcentratedareasofpovertyo Accesstoexistingareasofhighopportunity

DU203NP-15-D-03049115500498 Page19of20

o Majorpublicinvestmentsando Fairhousingissuesservicesandactivities

bull AccordingtoHUDifyoudonrsquotknowifthecommunityinwhichtheParticipantresidescompletedaRegionalFairHousingEquityAssessmentorifthepropertyisinanOpportunityAreaCensusTractpleaseleavethisfieldasNA

Page53FairHousingandCivilRightsAssistanceServiceCode

bull AswebringthisvirtualconferencetoaclosethereisonefinalHousingDataElementtodiscuss

bull TheFairHousingandCivilRightsAssistanceServiceCodeidentifiesaParticipantwhoreceivedservicesconsistentwiththeFairHousingandServiceAct

bull Servicesaredesignedtopromoteo Integratedlivingpatternsando Communitiesthatarediversealongmultipledimensions

bull Servicesaredesignedtoavoido PatternswhereaParticipantisforcedtoliveinhighpovertyareaso Areassufferingfromalackofaccessibleservicesoro Areaswhichlackintegrationintermsofincomeracecolorreligionfamilial

statusnationaloriginordisabilitystatusbull Effortstopromoteintegratedlivingpatternsandcommunitiesthatarediversearea

goodwaytoendtodayrsquosdiscussionofdataelements

Page54Summary

bull ThisconcludesourDataElementsforHousingLetrsquosreviewsomekeycomponentsbeforewegettoourQampAsession

Page55Summary

bull HUDprovidedthefollowingupdateso InformationforBudget-BasedServiceCoordinatorsappliesto202o AnewresponseoptionofldquoInformationnotcollectedrdquoisaddedtoresponseoptions

thatincludeldquoNArdquoThisisappropriatetousewhentheservicecoordinatordoesnotreceiveinformationaboutadataelementfromaParticipant

bull NeedsAssessmentdocumentsrevealthepastandcurrentdetailsofaParticipantrsquosstrengthsandneedstomatchtheParticipanttoappropriatehousingandsupportiveservices

bull Apersonisconsideredhomelessifthepersonlacksafixedregularadequatenighttimeresidence

bull Permanenthousingincludeso Anotherpropertyo Differentunitwithinthesamepropertyando Alternativecarefacilities

DU203NP-15-D-03049115500498 Page20of20

bull Fairhousingandcivilrightsassistancepromoteso Communitieswithdiversityalongmultipledimensionso Integratedlivingpatterns

bull CollectingandreportingdataallowsidentificationofthenumberofindividualsyouservetheneedforservicesandservicesdeliveredItcommunicatesthehardworkyoudoProvidingthisdataallowsforadditionalinformationtosupporttheimportanceofandneedforfundingThiswillfurthersupportthegoodworkyoudo

Page56QuestionsandAnswers

bull WewelcomeyourquestionsandfeedbackContactHUDbye-mailataskgmohudgovtoo ProvidefeedbackregardingtheStandardsforSuccessframeworkmethodologyand

toolsando SubmitquestionsItishelpfultoidentifyyourGrantProgramwiththequestionas

clarifyinginformationbull MakesuretoIncludeStandardsforSuccessinthee-mailrsquossubjectline

ForthoseofyouparticipatinginagroupvirtualconferenceonAdobeConnectwewillrespondtoquestionssubmittedthroughtheQampAdialogueboxonAdobeConnect

IwillaskmyStrategyGencolleaguesBridgetBoothandSoulisLindsey-PangalostohelpwiththeanswerstoyourquestionsPleasesubmitallquestionsthroughtheQampAboxonthelowerrightcornerofyourscreen

• StrategyGen-SfS-VC5-Housing-5-23-2017
• • HUD Standards for Success PilotData CollectionParticipant Housing Data Elements
  • Todayrsquos Presenter
  • Objectives of Session
  • At the end of this session you will
  • Slide Number 5
  • Participant Centered Data Elements
  • Previous Virtual Conference- Participant Health Data Elements
  • Slide Number 8
  • Participant Housing Data Elements ndash List
  • Participant Housing Data Elements ndash List (continued)
  • Needs Assessment Service Code
  • Needs Assessment Service Code
  • Needs Assessment Service Code
  • Meeting of Service Coordinators ndash John and Kathy
  • Hypothetical Example - Meet Ned ndash Program Participant
  • Homeless Status Code
  • Homeless Status Code
  • Homeless Status Code
  • Shelter Placement Service Code
  • Prior Night Residence Code
  • Housing Status Code
  • Years in Subsidized Housing Number
  • Hypothetical Example ndash Ned ndash Additional Details
  • Chronically Homeless Status Code
  • Ned ndash Chronically Homeless Status
  • Weeks Homeless Count
  • Weeks Homeless Count
  • Returning CitizenEx-Offender Code
  • Returning CitizenEx-Offender Code
  • Hard to House Code
  • Transportation Assistance Service Code
  • Independent Living Service Code
  • Independent Living Service Code
  • Independent Living Service Code
  • Intermediate Housing Status Code
  • Intermediate Housing Status Code
  • Intermediate Housing Status Code
  • Temporary Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Date
  • Pre-Housing Counseling and Post-Housing Counseling
  • Residence Census Tract
  • Residence Census Tract (1)
  • Residence Census Tract (2)
  • Residence Census Tract (3)
  • Residence Census Tract (4)
  • Residence Census Tract (5)
  • Residence Census Tract
  • Residence Census Tract
  • Opportunity Area Census Tract
  • Fair Housing and Civil Rights Assistance Service Code
  • Slide Number 54
  • Summary
  • Questions and Answers
  • • SfS-VC5-Housing Speakers Notes 5-23-2017

DU203NP-15-D-03049115500498 Page13of20

o Maintainingallaspectsoftheirhomeotherthanhomemakingbull WeunderstandthatmostofyouServiceCoordinatorsarenotinvolvedinhomemaking

Justforsomeclarificationhomemakingincludeso Beautifyingthehomeo Homedecoratingo Organizingthehomeo Gardeningo Holidaydecorationso Craftso Messageforumsando Recipedatabases

Page33IndependentLivingServiceCode

bull ThehypotheticalexamplebetweenJohnandKathyregardingNedprovidesinformationforcollectingthisdataelement

Page34IndependentLivingServiceCode

bull JohntoldusNedis28yearsoldandisnotdisabledSinceNedisnotdisabledorelderlytheappropriateresponseoptionisldquoNArdquonotapplicable

bull RememberwhenaServiceCoordinatororaGranteedoesnotreceiveinformationfromaParticipantaboutadataelementtheappropriateresponseoptionisldquoldquoInformationnotcollectedrdquoThisisanalternativeoptionforwheninformationregardingadataelementwasnotreceived

Page35IntermediateHousingStatusCode

bull ThemainquestionforIntermediateHousingStatusCodeisldquoDidaParticipantretainParticipantrsquoshousingandwhatmethoddidtheParticipantutilizerdquo

bull ThisinvolvesidentifyingaParticipantrsquosmethodforretaininghousingbull ThemethodsfocusonapproachestomeetrentormortgageresponsibilitiesThis

includeso Avoidedevictionfromrentalpropertyo ObtainedaHomeEquityConversionMortgage(HECM)

sect YoumaybewonderingwhatthisisAHomeEquityConversionMortgageissomethingthatwascreatedbyTheFederalHousingAdministration(FHA)Knownbysomeasareversemortgageitallowsmortgageinsuranceborrowerswhomeettheagerequirementof62totransfertheequityoftheirhomeintomonthlypaymentstothemortgageinsuranceborrower

o Anothermethodthatmaybeusedforthisdataelementispreventingorresolvingamortgagedefault

DU203NP-15-D-03049115500498 Page14of20

Page36IntermediateHousingStatusCode

bull LetrsquosseewhatinformationKathyandJohncansharewithusregardingthisdataelement

bull WemoveintoafuturetimewhenthenextsetsofdiscussionsfocusonservicesNedreceivedasaprogramParticipant

______________________________________________________________________________

bull JohnHeyKathyIwantedtogiveyousomeupdatesthatNedreportedtomebull KathyThatsoundsgreatJohnIrsquomgladthatNedcontinuestovolunteerupdatestoyoubull JohnIhadafewquestionsrelatedtotheinformationhegavemeThingshavebeen

complicatedwithNedsincewelastmetbull KathyHowsobull JohnWellthingsstartedlookingupforhimforawhileHehadfinallygottenoffthe

streetsobtainedapart-timejobandwaslivinginasmallrentalpropertyinDCShortlyafterhewashavingtroublepayingtherentinfullandthelandlordwasthreateningtoevicthimNeddoesnrsquotreceivealargeamountofpaywithhispart-timejobsoitwasdifficultforhimtomanagethefullmonthrsquosrentupfront

bull KathySowhathappenedbull JohnLuckilyhecouldsitdownwithhissupervisoratworkandreceivemorehours

Nedwasextremelyexcitedtotellmetheyallowhimtoworkovertimesomeweeksbull KathyThatrsquosgreatsohewasnrsquotevictedfromtherentalpropertybull JohnNohewasnotevictedHewasabletohaveameetingwithhislandlordandnow

hersquosaheadofhisrentbyafullmonthbull KathyJohnthatrsquosgreatnewsforNedRegardingtheIntermediateHousingdata

elementthecorrectresponsehereisoption1avoidedeviction

______________________________________________________________________________

Page37IntermediateHousingStatusCode

bull ThatwasagreatexamplegivenbyKathyandJohnbull NedsecuredmorehoursathisjobresultinginincreasedpayThishelpedeasetheburden

ofhisrentexpenseandinturnheavoidedbeingevicted

Page38TemporaryHousingPlacementServiceCode

bull ThenextHousingDataElementisTemporaryHousingPlacementServiceCodebull ThisstartswithidentifyingaParticipantwhoreceivedtemporaryorshort-termtransfer

too Anotherpropertyo Adifferentunitwithinthepropertyoro Analternativecarefacility

DU203NP-15-D-03049115500498 Page15of20

bull Alternativecarefacilitiesarebestdescribedasassistedlivingfacilitiesbull ThisdataelementincludesinformationandassistanceprovidedtotheParticipantandor

familymembersregardingtemporaryhousingoptionsItalsoincludesassistancewithanindividualstransitionbacktotheirapartmentfromshort-termcarefacilityorhospital

Page39PermanentHousingPlacementServiceCode

bull SimilarbutnotthesamethenextHousingDataElementisPermanentHousingPlacementServiceCode

bull ThisstartswithidentifyingaParticipantwhoreceivedpermanentorlong-termhousingassistance

bull Servicesincludeprovidinginformationregardinglong-termhousingorassistanceforapermanentorlong-termtransferto

o Anotherpropertyo Adifferentunitwithinthepropertyoro Analternativecarefacility

Page40PermanentHousingPlacementServiceCode

bull OnceagainletrsquoscheckinwithJohnandKathyforsomemoredetailedinformationregardingthisdataelement

bull TheconversationweareabouttohearoccurredafewmonthsafterKathyandJohnrsquosdiscussionofIntermediateHousingStatusCode

______________________________________________________________________________

bull KathyJohnitrsquosgoodtobebackwithyouHowarethingsgoingbull JohnHeyKathythingsaregreatIfeellikeIrsquomgettingthehangofmydutiesasa

ServiceCoordinatorIwasabletomeetwithNedagainandhadagreatupdateforyouThankstothehelpoftheprogramhecouldmoveoutofthestudioapartmentHereceivedaraiseinsalaryathisjobwhichallowedhimtomoveintosomethingabitmorespaciousTheoldplacewasonlyastudioapartmentwithlittleroomtomaneuveraroundNeddidendupstayingatthesameapartmentcomplexbuthemovedintoa1bedroom1bathHehappilyvolunteeredthisinformationtomeatourlastmeeting

bull KathyThatrsquosgreattohearJohnIrsquomgladtheprogramassistedhiminupgradinghishousingsituation

bull JohnSoregardingthePermanentHousingPlacementServiceCodesincetheprogramhelpedNedmovewithinhiscomplexthecorrectresponsewouldhavetobereceivedservicesdirectlythroughthegrantcorrect

bull KathyThatrsquosrightJohnNedreceivedservicesdirectlyfromtheprogramwhichisoption1

______________________________________________________________________________

DU203NP-15-D-03049115500498 Page16of20

Page41PermanentHousingPlacementServiceCode

bull KathyandJohncontinuetouseNedrsquoshypotheticalsituationtoprovidegreatexamplesofthesedataelementsWecanseethecorrectresponseoptionhereisoption1receivedservicesdirectlythroughthegrant

Page42PermanentHousingPlacementDate

bull PermanentHousingPlacementDateisastraightforwarddataelementbull ThisincludesidentifyingthedateaParticipantwasplacedinadifferentunitwithinthe

propertyalong-termtransfertoanotherpropertyortoanalternativecarefacility

Page43Pre-HousingCounselingandPost-HousingCounseling

bull ContinuingwehavePre-HousingCounselingandPost-HousingCounselingServiceCodesbull Pre-HousingCounselingentailsidentifyingaParticipantwhoreceivedcounseling

servicespriortopurchasingorrentinghousingbull Thesecounselingservicesaddresstopicssuchas

o Identifyingmortgageassistanceoptionso Creatingabudgetthatsupportspayingforhousingando Explainingrequireddocuments

bull Excludedcounselingservicesareo Bank-sponsoredmortgageseminarsopentothepublico AbankguidingtheParticipantthroughthepurchasingprocessando Sweat-equityprogramsinwhichParticipantsusetheirownandvolunteerlabor

toconstructtheirhomesbull Asyoucanseethereareseveralcounselingservicesthatareavailabletobereceived

throughthegrantorfromgrant-facilitatedreferralbull Post-HousingcounselingincludesidentifyingaParticipantwhoreceivedcounselingor

servicesafterpurchasingorrentinghousingbull Post-housingcounselingservicesaddresstopicssuchas

o Meetingrentrequirementso Avoidingdefaultandforeclosureo Managingcreditissuesando Changingamortgage

Page44ResidenceCensusTract

bull ThenextdataelementisResidenceCensusTractbull CensusTractsaresmallrelativelypermanentstatisticalsubdivisionsofacountyor

equivalententityTheprimarypurposeofcensustractsistoprovideastablesetofgeographicunitsforthepresentationofstatisticaldata

bull Thedataelementidentifiesthe11-digitcensustractnumberforaParticipantsresidence

DU203NP-15-D-03049115500498 Page17of20

bull Youwillfindtheinformationforthisdataelementthroughanon-linetoollocatedontheCensusBureauswebsiteThewebaddressforthetoolisonthisslideandatthetopofthenextslide

Page45ResidenceCensusTract(1)

bull ForthenextfewminutesIwanttospeakwithyouaboutResidenceCensusTractIwanttowalkyouthroughthestepsofthisdataelementAllthestepstocollectthisdataoriginatefromtheCensusBureaursquoswebsiteThereferencesyouareabouttoseearesummarizedfromourResidenceCensusTractFactSheet

bull JustareminderifyouareattendingthisvirtualconferencewithliveQampAyoucandownloadtheFactSheetfromAdobeConnectItisinthelowerleftcornerofyourscreen

bull ThisdataelementidentifiesParticipantrsquos11-digitresidencecensustractnumberbyusingtheCensusBureaursquosonlinetooltoconvertphysicaladdressestocensustractnumbers

bull HomelessParticipantsmaydesignateafixedlocationastheirresidencesuchasahomelessshelterorotherlocationwherethehomelessParticipantmayspendtimeorreturntoforsleep

bull TheCensusBureaudevelopedanonlinetoolforconvertingphysicaladdressestocensustractnumbersItislocatedatthewebaddresslistedatthetopoftheslide

bull Letrsquosgetstartedwiththestepstocollectthisdataelementbull Step1istoaccesstheCensusBureaursquostooltoconvertaddressestocensustractnumbersat

thewebaddressprovidedbull TheslidepresentsthescreenyouwillseewhenyouaccesstheCensusBureaursquostool

Page46ResidenceCensusTract(2)

bull Instep2youwillselectldquogeographiesrdquoontheleftsideofthescreenbull Onthisslideldquogeographiesrdquoselectionisshowninagreenboxbull Adropdownmenuwillappearwhichyouwillseeonthenextslide

Page47ResidenceCensusTract(3)

bull WithinthedropdownboxldquoSelectGeographiesrdquoclickonAddresstabandentertheParticipantrsquosaddress

Page48ResidenceCensusTract(4)

bull AtableofldquoGeographyResultsrsquofortheenteredaddresswillappearbull NextlocatethesecondcolumntitledldquoGeographyTyperdquoandtherowwithldquoCensus

Tractrdquobull Clicktheiconwiththeletterldquoirdquointhefar-rightcolumntitledldquoAboutrdquo

DU203NP-15-D-03049115500498 Page18of20

bull AsyoucanseeontheslidetheappropriaterowisshowninagreenboxAgreenarrowpointstotheletterldquoirdquo

bull Clickontheletterldquoirdquointhisrow

Page49ResidenceCensusTract(5)

bull ThisisthefinalstepinourillustrativeexampleAsIrsquomsureyoucanseethereisalotofinformationonthispageYourdutiesaresimplesodonrsquotletthisoverwhelmyou

bull InthepopupwindowlocatethecolumnwiththemostrecentyearandtherowtitledldquoCoderdquo

bull SeethenumberwherethecolumnforthemostrecentyearandtherowtitledldquoCoderdquointersectThenumbercontainsldquoUSrdquowithinit

bull TheResidenceCensusTractnumberistheeleven(11)digitnumberthatappearsafterUSTheResidenceCensusTractnumberis12031015924

bull Onthisslidethenumberisindicatedbyagreenbox

Page50ResidenceCensusTract

bull ResponseoptionsforResidenceCensusTractincludeentering1 TheCensusTractNumber2 NAOR3 Informationnotcollected

Page51ResidenceCensusTract

bull Asshowninourillustrativeexamplethecorrectresponseoptionwouldbetoenterthenumber1231015924

bull ItisimportanttorememberthatthenumbersfollowingldquoUSrdquowillbeconsideredyourResidenceCensusTractNumber

Page52OpportunityAreaCensusTract

bull LetrsquostalkalittleabouttheOpportunityAreaCensusTractbull ThereasonforthisdataelementistoidentifyaParticipantwholivesinanOpportunity

AreainthecommunityrsquosRegionalFairHousingEquityAssessment(FHEA)bull SelectedcommunitieshavecompletedaRegionalFairHousingEquityAssessmentofa

regionlookingacrossmultiplecomponentstogainafullpictureofregionalequityandaccesstoopportunity

bull AnOpportunityAreameetsallthefollowingcriteriao Segregatedareasandareasofincreasingdiversityandorracialethnic

integrationo Raciallyethnicallyconcentratedareasofpovertyo Accesstoexistingareasofhighopportunity

DU203NP-15-D-03049115500498 Page19of20

o Majorpublicinvestmentsando Fairhousingissuesservicesandactivities

bull AccordingtoHUDifyoudonrsquotknowifthecommunityinwhichtheParticipantresidescompletedaRegionalFairHousingEquityAssessmentorifthepropertyisinanOpportunityAreaCensusTractpleaseleavethisfieldasNA

Page53FairHousingandCivilRightsAssistanceServiceCode

bull AswebringthisvirtualconferencetoaclosethereisonefinalHousingDataElementtodiscuss

bull TheFairHousingandCivilRightsAssistanceServiceCodeidentifiesaParticipantwhoreceivedservicesconsistentwiththeFairHousingandServiceAct

bull Servicesaredesignedtopromoteo Integratedlivingpatternsando Communitiesthatarediversealongmultipledimensions

bull Servicesaredesignedtoavoido PatternswhereaParticipantisforcedtoliveinhighpovertyareaso Areassufferingfromalackofaccessibleservicesoro Areaswhichlackintegrationintermsofincomeracecolorreligionfamilial

statusnationaloriginordisabilitystatusbull Effortstopromoteintegratedlivingpatternsandcommunitiesthatarediversearea

goodwaytoendtodayrsquosdiscussionofdataelements

Page54Summary

bull ThisconcludesourDataElementsforHousingLetrsquosreviewsomekeycomponentsbeforewegettoourQampAsession

Page55Summary

bull HUDprovidedthefollowingupdateso InformationforBudget-BasedServiceCoordinatorsappliesto202o AnewresponseoptionofldquoInformationnotcollectedrdquoisaddedtoresponseoptions

thatincludeldquoNArdquoThisisappropriatetousewhentheservicecoordinatordoesnotreceiveinformationaboutadataelementfromaParticipant

bull NeedsAssessmentdocumentsrevealthepastandcurrentdetailsofaParticipantrsquosstrengthsandneedstomatchtheParticipanttoappropriatehousingandsupportiveservices

bull Apersonisconsideredhomelessifthepersonlacksafixedregularadequatenighttimeresidence

bull Permanenthousingincludeso Anotherpropertyo Differentunitwithinthesamepropertyando Alternativecarefacilities

DU203NP-15-D-03049115500498 Page20of20

bull Fairhousingandcivilrightsassistancepromoteso Communitieswithdiversityalongmultipledimensionso Integratedlivingpatterns

bull CollectingandreportingdataallowsidentificationofthenumberofindividualsyouservetheneedforservicesandservicesdeliveredItcommunicatesthehardworkyoudoProvidingthisdataallowsforadditionalinformationtosupporttheimportanceofandneedforfundingThiswillfurthersupportthegoodworkyoudo

Page56QuestionsandAnswers

bull WewelcomeyourquestionsandfeedbackContactHUDbye-mailataskgmohudgovtoo ProvidefeedbackregardingtheStandardsforSuccessframeworkmethodologyand

toolsando SubmitquestionsItishelpfultoidentifyyourGrantProgramwiththequestionas

clarifyinginformationbull MakesuretoIncludeStandardsforSuccessinthee-mailrsquossubjectline

ForthoseofyouparticipatinginagroupvirtualconferenceonAdobeConnectwewillrespondtoquestionssubmittedthroughtheQampAdialogueboxonAdobeConnect

IwillaskmyStrategyGencolleaguesBridgetBoothandSoulisLindsey-PangalostohelpwiththeanswerstoyourquestionsPleasesubmitallquestionsthroughtheQampAboxonthelowerrightcornerofyourscreen

• StrategyGen-SfS-VC5-Housing-5-23-2017
• • HUD Standards for Success PilotData CollectionParticipant Housing Data Elements
  • Todayrsquos Presenter
  • Objectives of Session
  • At the end of this session you will
  • Slide Number 5
  • Participant Centered Data Elements
  • Previous Virtual Conference- Participant Health Data Elements
  • Slide Number 8
  • Participant Housing Data Elements ndash List
  • Participant Housing Data Elements ndash List (continued)
  • Needs Assessment Service Code
  • Needs Assessment Service Code
  • Needs Assessment Service Code
  • Meeting of Service Coordinators ndash John and Kathy
  • Hypothetical Example - Meet Ned ndash Program Participant
  • Homeless Status Code
  • Homeless Status Code
  • Homeless Status Code
  • Shelter Placement Service Code
  • Prior Night Residence Code
  • Housing Status Code
  • Years in Subsidized Housing Number
  • Hypothetical Example ndash Ned ndash Additional Details
  • Chronically Homeless Status Code
  • Ned ndash Chronically Homeless Status
  • Weeks Homeless Count
  • Weeks Homeless Count
  • Returning CitizenEx-Offender Code
  • Returning CitizenEx-Offender Code
  • Hard to House Code
  • Transportation Assistance Service Code
  • Independent Living Service Code
  • Independent Living Service Code
  • Independent Living Service Code
  • Intermediate Housing Status Code
  • Intermediate Housing Status Code
  • Intermediate Housing Status Code
  • Temporary Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Date
  • Pre-Housing Counseling and Post-Housing Counseling
  • Residence Census Tract
  • Residence Census Tract (1)
  • Residence Census Tract (2)
  • Residence Census Tract (3)
  • Residence Census Tract (4)
  • Residence Census Tract (5)
  • Residence Census Tract
  • Residence Census Tract
  • Opportunity Area Census Tract
  • Fair Housing and Civil Rights Assistance Service Code
  • Slide Number 54
  • Summary
  • Questions and Answers
  • • SfS-VC5-Housing Speakers Notes 5-23-2017

DU203NP-15-D-03049115500498 Page14of20

Page36IntermediateHousingStatusCode

bull LetrsquosseewhatinformationKathyandJohncansharewithusregardingthisdataelement

bull WemoveintoafuturetimewhenthenextsetsofdiscussionsfocusonservicesNedreceivedasaprogramParticipant

______________________________________________________________________________

bull JohnHeyKathyIwantedtogiveyousomeupdatesthatNedreportedtomebull KathyThatsoundsgreatJohnIrsquomgladthatNedcontinuestovolunteerupdatestoyoubull JohnIhadafewquestionsrelatedtotheinformationhegavemeThingshavebeen

complicatedwithNedsincewelastmetbull KathyHowsobull JohnWellthingsstartedlookingupforhimforawhileHehadfinallygottenoffthe

streetsobtainedapart-timejobandwaslivinginasmallrentalpropertyinDCShortlyafterhewashavingtroublepayingtherentinfullandthelandlordwasthreateningtoevicthimNeddoesnrsquotreceivealargeamountofpaywithhispart-timejobsoitwasdifficultforhimtomanagethefullmonthrsquosrentupfront

bull KathySowhathappenedbull JohnLuckilyhecouldsitdownwithhissupervisoratworkandreceivemorehours

Nedwasextremelyexcitedtotellmetheyallowhimtoworkovertimesomeweeksbull KathyThatrsquosgreatsohewasnrsquotevictedfromtherentalpropertybull JohnNohewasnotevictedHewasabletohaveameetingwithhislandlordandnow

hersquosaheadofhisrentbyafullmonthbull KathyJohnthatrsquosgreatnewsforNedRegardingtheIntermediateHousingdata

elementthecorrectresponsehereisoption1avoidedeviction

______________________________________________________________________________

Page37IntermediateHousingStatusCode

bull ThatwasagreatexamplegivenbyKathyandJohnbull NedsecuredmorehoursathisjobresultinginincreasedpayThishelpedeasetheburden

ofhisrentexpenseandinturnheavoidedbeingevicted

Page38TemporaryHousingPlacementServiceCode

bull ThenextHousingDataElementisTemporaryHousingPlacementServiceCodebull ThisstartswithidentifyingaParticipantwhoreceivedtemporaryorshort-termtransfer

too Anotherpropertyo Adifferentunitwithinthepropertyoro Analternativecarefacility

DU203NP-15-D-03049115500498 Page15of20

bull Alternativecarefacilitiesarebestdescribedasassistedlivingfacilitiesbull ThisdataelementincludesinformationandassistanceprovidedtotheParticipantandor

familymembersregardingtemporaryhousingoptionsItalsoincludesassistancewithanindividualstransitionbacktotheirapartmentfromshort-termcarefacilityorhospital

Page39PermanentHousingPlacementServiceCode

bull SimilarbutnotthesamethenextHousingDataElementisPermanentHousingPlacementServiceCode

bull ThisstartswithidentifyingaParticipantwhoreceivedpermanentorlong-termhousingassistance

bull Servicesincludeprovidinginformationregardinglong-termhousingorassistanceforapermanentorlong-termtransferto

o Anotherpropertyo Adifferentunitwithinthepropertyoro Analternativecarefacility

Page40PermanentHousingPlacementServiceCode

bull OnceagainletrsquoscheckinwithJohnandKathyforsomemoredetailedinformationregardingthisdataelement

bull TheconversationweareabouttohearoccurredafewmonthsafterKathyandJohnrsquosdiscussionofIntermediateHousingStatusCode

______________________________________________________________________________

bull KathyJohnitrsquosgoodtobebackwithyouHowarethingsgoingbull JohnHeyKathythingsaregreatIfeellikeIrsquomgettingthehangofmydutiesasa

ServiceCoordinatorIwasabletomeetwithNedagainandhadagreatupdateforyouThankstothehelpoftheprogramhecouldmoveoutofthestudioapartmentHereceivedaraiseinsalaryathisjobwhichallowedhimtomoveintosomethingabitmorespaciousTheoldplacewasonlyastudioapartmentwithlittleroomtomaneuveraroundNeddidendupstayingatthesameapartmentcomplexbuthemovedintoa1bedroom1bathHehappilyvolunteeredthisinformationtomeatourlastmeeting

bull KathyThatrsquosgreattohearJohnIrsquomgladtheprogramassistedhiminupgradinghishousingsituation

bull JohnSoregardingthePermanentHousingPlacementServiceCodesincetheprogramhelpedNedmovewithinhiscomplexthecorrectresponsewouldhavetobereceivedservicesdirectlythroughthegrantcorrect

bull KathyThatrsquosrightJohnNedreceivedservicesdirectlyfromtheprogramwhichisoption1

______________________________________________________________________________

DU203NP-15-D-03049115500498 Page16of20

Page41PermanentHousingPlacementServiceCode

bull KathyandJohncontinuetouseNedrsquoshypotheticalsituationtoprovidegreatexamplesofthesedataelementsWecanseethecorrectresponseoptionhereisoption1receivedservicesdirectlythroughthegrant

Page42PermanentHousingPlacementDate

bull PermanentHousingPlacementDateisastraightforwarddataelementbull ThisincludesidentifyingthedateaParticipantwasplacedinadifferentunitwithinthe

propertyalong-termtransfertoanotherpropertyortoanalternativecarefacility

Page43Pre-HousingCounselingandPost-HousingCounseling

bull ContinuingwehavePre-HousingCounselingandPost-HousingCounselingServiceCodesbull Pre-HousingCounselingentailsidentifyingaParticipantwhoreceivedcounseling

servicespriortopurchasingorrentinghousingbull Thesecounselingservicesaddresstopicssuchas

o Identifyingmortgageassistanceoptionso Creatingabudgetthatsupportspayingforhousingando Explainingrequireddocuments

bull Excludedcounselingservicesareo Bank-sponsoredmortgageseminarsopentothepublico AbankguidingtheParticipantthroughthepurchasingprocessando Sweat-equityprogramsinwhichParticipantsusetheirownandvolunteerlabor

toconstructtheirhomesbull Asyoucanseethereareseveralcounselingservicesthatareavailabletobereceived

throughthegrantorfromgrant-facilitatedreferralbull Post-HousingcounselingincludesidentifyingaParticipantwhoreceivedcounselingor

servicesafterpurchasingorrentinghousingbull Post-housingcounselingservicesaddresstopicssuchas

o Meetingrentrequirementso Avoidingdefaultandforeclosureo Managingcreditissuesando Changingamortgage

Page44ResidenceCensusTract

bull ThenextdataelementisResidenceCensusTractbull CensusTractsaresmallrelativelypermanentstatisticalsubdivisionsofacountyor

equivalententityTheprimarypurposeofcensustractsistoprovideastablesetofgeographicunitsforthepresentationofstatisticaldata

bull Thedataelementidentifiesthe11-digitcensustractnumberforaParticipantsresidence

DU203NP-15-D-03049115500498 Page17of20

bull Youwillfindtheinformationforthisdataelementthroughanon-linetoollocatedontheCensusBureauswebsiteThewebaddressforthetoolisonthisslideandatthetopofthenextslide

Page45ResidenceCensusTract(1)

bull ForthenextfewminutesIwanttospeakwithyouaboutResidenceCensusTractIwanttowalkyouthroughthestepsofthisdataelementAllthestepstocollectthisdataoriginatefromtheCensusBureaursquoswebsiteThereferencesyouareabouttoseearesummarizedfromourResidenceCensusTractFactSheet

bull JustareminderifyouareattendingthisvirtualconferencewithliveQampAyoucandownloadtheFactSheetfromAdobeConnectItisinthelowerleftcornerofyourscreen

bull ThisdataelementidentifiesParticipantrsquos11-digitresidencecensustractnumberbyusingtheCensusBureaursquosonlinetooltoconvertphysicaladdressestocensustractnumbers

bull HomelessParticipantsmaydesignateafixedlocationastheirresidencesuchasahomelessshelterorotherlocationwherethehomelessParticipantmayspendtimeorreturntoforsleep

bull TheCensusBureaudevelopedanonlinetoolforconvertingphysicaladdressestocensustractnumbersItislocatedatthewebaddresslistedatthetopoftheslide

bull Letrsquosgetstartedwiththestepstocollectthisdataelementbull Step1istoaccesstheCensusBureaursquostooltoconvertaddressestocensustractnumbersat

thewebaddressprovidedbull TheslidepresentsthescreenyouwillseewhenyouaccesstheCensusBureaursquostool

Page46ResidenceCensusTract(2)

bull Instep2youwillselectldquogeographiesrdquoontheleftsideofthescreenbull Onthisslideldquogeographiesrdquoselectionisshowninagreenboxbull Adropdownmenuwillappearwhichyouwillseeonthenextslide

Page47ResidenceCensusTract(3)

bull WithinthedropdownboxldquoSelectGeographiesrdquoclickonAddresstabandentertheParticipantrsquosaddress

Page48ResidenceCensusTract(4)

bull AtableofldquoGeographyResultsrsquofortheenteredaddresswillappearbull NextlocatethesecondcolumntitledldquoGeographyTyperdquoandtherowwithldquoCensus

Tractrdquobull Clicktheiconwiththeletterldquoirdquointhefar-rightcolumntitledldquoAboutrdquo

DU203NP-15-D-03049115500498 Page18of20

bull AsyoucanseeontheslidetheappropriaterowisshowninagreenboxAgreenarrowpointstotheletterldquoirdquo

bull Clickontheletterldquoirdquointhisrow

Page49ResidenceCensusTract(5)

bull ThisisthefinalstepinourillustrativeexampleAsIrsquomsureyoucanseethereisalotofinformationonthispageYourdutiesaresimplesodonrsquotletthisoverwhelmyou

bull InthepopupwindowlocatethecolumnwiththemostrecentyearandtherowtitledldquoCoderdquo

bull SeethenumberwherethecolumnforthemostrecentyearandtherowtitledldquoCoderdquointersectThenumbercontainsldquoUSrdquowithinit

bull TheResidenceCensusTractnumberistheeleven(11)digitnumberthatappearsafterUSTheResidenceCensusTractnumberis12031015924

bull Onthisslidethenumberisindicatedbyagreenbox

Page50ResidenceCensusTract

bull ResponseoptionsforResidenceCensusTractincludeentering1 TheCensusTractNumber2 NAOR3 Informationnotcollected

Page51ResidenceCensusTract

bull Asshowninourillustrativeexamplethecorrectresponseoptionwouldbetoenterthenumber1231015924

bull ItisimportanttorememberthatthenumbersfollowingldquoUSrdquowillbeconsideredyourResidenceCensusTractNumber

Page52OpportunityAreaCensusTract

bull LetrsquostalkalittleabouttheOpportunityAreaCensusTractbull ThereasonforthisdataelementistoidentifyaParticipantwholivesinanOpportunity

AreainthecommunityrsquosRegionalFairHousingEquityAssessment(FHEA)bull SelectedcommunitieshavecompletedaRegionalFairHousingEquityAssessmentofa

regionlookingacrossmultiplecomponentstogainafullpictureofregionalequityandaccesstoopportunity

bull AnOpportunityAreameetsallthefollowingcriteriao Segregatedareasandareasofincreasingdiversityandorracialethnic

integrationo Raciallyethnicallyconcentratedareasofpovertyo Accesstoexistingareasofhighopportunity

DU203NP-15-D-03049115500498 Page19of20

o Majorpublicinvestmentsando Fairhousingissuesservicesandactivities

bull AccordingtoHUDifyoudonrsquotknowifthecommunityinwhichtheParticipantresidescompletedaRegionalFairHousingEquityAssessmentorifthepropertyisinanOpportunityAreaCensusTractpleaseleavethisfieldasNA

Page53FairHousingandCivilRightsAssistanceServiceCode

bull AswebringthisvirtualconferencetoaclosethereisonefinalHousingDataElementtodiscuss

bull TheFairHousingandCivilRightsAssistanceServiceCodeidentifiesaParticipantwhoreceivedservicesconsistentwiththeFairHousingandServiceAct

bull Servicesaredesignedtopromoteo Integratedlivingpatternsando Communitiesthatarediversealongmultipledimensions

bull Servicesaredesignedtoavoido PatternswhereaParticipantisforcedtoliveinhighpovertyareaso Areassufferingfromalackofaccessibleservicesoro Areaswhichlackintegrationintermsofincomeracecolorreligionfamilial

statusnationaloriginordisabilitystatusbull Effortstopromoteintegratedlivingpatternsandcommunitiesthatarediversearea

goodwaytoendtodayrsquosdiscussionofdataelements

Page54Summary

bull ThisconcludesourDataElementsforHousingLetrsquosreviewsomekeycomponentsbeforewegettoourQampAsession

Page55Summary

bull HUDprovidedthefollowingupdateso InformationforBudget-BasedServiceCoordinatorsappliesto202o AnewresponseoptionofldquoInformationnotcollectedrdquoisaddedtoresponseoptions

thatincludeldquoNArdquoThisisappropriatetousewhentheservicecoordinatordoesnotreceiveinformationaboutadataelementfromaParticipant

bull NeedsAssessmentdocumentsrevealthepastandcurrentdetailsofaParticipantrsquosstrengthsandneedstomatchtheParticipanttoappropriatehousingandsupportiveservices

bull Apersonisconsideredhomelessifthepersonlacksafixedregularadequatenighttimeresidence

bull Permanenthousingincludeso Anotherpropertyo Differentunitwithinthesamepropertyando Alternativecarefacilities

DU203NP-15-D-03049115500498 Page20of20

bull Fairhousingandcivilrightsassistancepromoteso Communitieswithdiversityalongmultipledimensionso Integratedlivingpatterns

bull CollectingandreportingdataallowsidentificationofthenumberofindividualsyouservetheneedforservicesandservicesdeliveredItcommunicatesthehardworkyoudoProvidingthisdataallowsforadditionalinformationtosupporttheimportanceofandneedforfundingThiswillfurthersupportthegoodworkyoudo

Page56QuestionsandAnswers

bull WewelcomeyourquestionsandfeedbackContactHUDbye-mailataskgmohudgovtoo ProvidefeedbackregardingtheStandardsforSuccessframeworkmethodologyand

toolsando SubmitquestionsItishelpfultoidentifyyourGrantProgramwiththequestionas

clarifyinginformationbull MakesuretoIncludeStandardsforSuccessinthee-mailrsquossubjectline

ForthoseofyouparticipatinginagroupvirtualconferenceonAdobeConnectwewillrespondtoquestionssubmittedthroughtheQampAdialogueboxonAdobeConnect

IwillaskmyStrategyGencolleaguesBridgetBoothandSoulisLindsey-PangalostohelpwiththeanswerstoyourquestionsPleasesubmitallquestionsthroughtheQampAboxonthelowerrightcornerofyourscreen

• StrategyGen-SfS-VC5-Housing-5-23-2017
• • HUD Standards for Success PilotData CollectionParticipant Housing Data Elements
  • Todayrsquos Presenter
  • Objectives of Session
  • At the end of this session you will
  • Slide Number 5
  • Participant Centered Data Elements
  • Previous Virtual Conference- Participant Health Data Elements
  • Slide Number 8
  • Participant Housing Data Elements ndash List
  • Participant Housing Data Elements ndash List (continued)
  • Needs Assessment Service Code
  • Needs Assessment Service Code
  • Needs Assessment Service Code
  • Meeting of Service Coordinators ndash John and Kathy
  • Hypothetical Example - Meet Ned ndash Program Participant
  • Homeless Status Code
  • Homeless Status Code
  • Homeless Status Code
  • Shelter Placement Service Code
  • Prior Night Residence Code
  • Housing Status Code
  • Years in Subsidized Housing Number
  • Hypothetical Example ndash Ned ndash Additional Details
  • Chronically Homeless Status Code
  • Ned ndash Chronically Homeless Status
  • Weeks Homeless Count
  • Weeks Homeless Count
  • Returning CitizenEx-Offender Code
  • Returning CitizenEx-Offender Code
  • Hard to House Code
  • Transportation Assistance Service Code
  • Independent Living Service Code
  • Independent Living Service Code
  • Independent Living Service Code
  • Intermediate Housing Status Code
  • Intermediate Housing Status Code
  • Intermediate Housing Status Code
  • Temporary Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Date
  • Pre-Housing Counseling and Post-Housing Counseling
  • Residence Census Tract
  • Residence Census Tract (1)
  • Residence Census Tract (2)
  • Residence Census Tract (3)
  • Residence Census Tract (4)
  • Residence Census Tract (5)
  • Residence Census Tract
  • Residence Census Tract
  • Opportunity Area Census Tract
  • Fair Housing and Civil Rights Assistance Service Code
  • Slide Number 54
  • Summary
  • Questions and Answers
  • • SfS-VC5-Housing Speakers Notes 5-23-2017

DU203NP-15-D-03049115500498 Page15of20

bull Alternativecarefacilitiesarebestdescribedasassistedlivingfacilitiesbull ThisdataelementincludesinformationandassistanceprovidedtotheParticipantandor

familymembersregardingtemporaryhousingoptionsItalsoincludesassistancewithanindividualstransitionbacktotheirapartmentfromshort-termcarefacilityorhospital

Page39PermanentHousingPlacementServiceCode

bull SimilarbutnotthesamethenextHousingDataElementisPermanentHousingPlacementServiceCode

bull ThisstartswithidentifyingaParticipantwhoreceivedpermanentorlong-termhousingassistance

bull Servicesincludeprovidinginformationregardinglong-termhousingorassistanceforapermanentorlong-termtransferto

o Anotherpropertyo Adifferentunitwithinthepropertyoro Analternativecarefacility

Page40PermanentHousingPlacementServiceCode

bull OnceagainletrsquoscheckinwithJohnandKathyforsomemoredetailedinformationregardingthisdataelement

bull TheconversationweareabouttohearoccurredafewmonthsafterKathyandJohnrsquosdiscussionofIntermediateHousingStatusCode

______________________________________________________________________________

bull KathyJohnitrsquosgoodtobebackwithyouHowarethingsgoingbull JohnHeyKathythingsaregreatIfeellikeIrsquomgettingthehangofmydutiesasa

ServiceCoordinatorIwasabletomeetwithNedagainandhadagreatupdateforyouThankstothehelpoftheprogramhecouldmoveoutofthestudioapartmentHereceivedaraiseinsalaryathisjobwhichallowedhimtomoveintosomethingabitmorespaciousTheoldplacewasonlyastudioapartmentwithlittleroomtomaneuveraroundNeddidendupstayingatthesameapartmentcomplexbuthemovedintoa1bedroom1bathHehappilyvolunteeredthisinformationtomeatourlastmeeting

bull KathyThatrsquosgreattohearJohnIrsquomgladtheprogramassistedhiminupgradinghishousingsituation

bull JohnSoregardingthePermanentHousingPlacementServiceCodesincetheprogramhelpedNedmovewithinhiscomplexthecorrectresponsewouldhavetobereceivedservicesdirectlythroughthegrantcorrect

bull KathyThatrsquosrightJohnNedreceivedservicesdirectlyfromtheprogramwhichisoption1

______________________________________________________________________________

DU203NP-15-D-03049115500498 Page16of20

Page41PermanentHousingPlacementServiceCode

bull KathyandJohncontinuetouseNedrsquoshypotheticalsituationtoprovidegreatexamplesofthesedataelementsWecanseethecorrectresponseoptionhereisoption1receivedservicesdirectlythroughthegrant

Page42PermanentHousingPlacementDate

bull PermanentHousingPlacementDateisastraightforwarddataelementbull ThisincludesidentifyingthedateaParticipantwasplacedinadifferentunitwithinthe

propertyalong-termtransfertoanotherpropertyortoanalternativecarefacility

Page43Pre-HousingCounselingandPost-HousingCounseling

bull ContinuingwehavePre-HousingCounselingandPost-HousingCounselingServiceCodesbull Pre-HousingCounselingentailsidentifyingaParticipantwhoreceivedcounseling

servicespriortopurchasingorrentinghousingbull Thesecounselingservicesaddresstopicssuchas

o Identifyingmortgageassistanceoptionso Creatingabudgetthatsupportspayingforhousingando Explainingrequireddocuments

bull Excludedcounselingservicesareo Bank-sponsoredmortgageseminarsopentothepublico AbankguidingtheParticipantthroughthepurchasingprocessando Sweat-equityprogramsinwhichParticipantsusetheirownandvolunteerlabor

toconstructtheirhomesbull Asyoucanseethereareseveralcounselingservicesthatareavailabletobereceived

throughthegrantorfromgrant-facilitatedreferralbull Post-HousingcounselingincludesidentifyingaParticipantwhoreceivedcounselingor

servicesafterpurchasingorrentinghousingbull Post-housingcounselingservicesaddresstopicssuchas

o Meetingrentrequirementso Avoidingdefaultandforeclosureo Managingcreditissuesando Changingamortgage

Page44ResidenceCensusTract

bull ThenextdataelementisResidenceCensusTractbull CensusTractsaresmallrelativelypermanentstatisticalsubdivisionsofacountyor

equivalententityTheprimarypurposeofcensustractsistoprovideastablesetofgeographicunitsforthepresentationofstatisticaldata

bull Thedataelementidentifiesthe11-digitcensustractnumberforaParticipantsresidence

DU203NP-15-D-03049115500498 Page17of20

bull Youwillfindtheinformationforthisdataelementthroughanon-linetoollocatedontheCensusBureauswebsiteThewebaddressforthetoolisonthisslideandatthetopofthenextslide

Page45ResidenceCensusTract(1)

bull ForthenextfewminutesIwanttospeakwithyouaboutResidenceCensusTractIwanttowalkyouthroughthestepsofthisdataelementAllthestepstocollectthisdataoriginatefromtheCensusBureaursquoswebsiteThereferencesyouareabouttoseearesummarizedfromourResidenceCensusTractFactSheet

bull JustareminderifyouareattendingthisvirtualconferencewithliveQampAyoucandownloadtheFactSheetfromAdobeConnectItisinthelowerleftcornerofyourscreen

bull ThisdataelementidentifiesParticipantrsquos11-digitresidencecensustractnumberbyusingtheCensusBureaursquosonlinetooltoconvertphysicaladdressestocensustractnumbers

bull HomelessParticipantsmaydesignateafixedlocationastheirresidencesuchasahomelessshelterorotherlocationwherethehomelessParticipantmayspendtimeorreturntoforsleep

bull TheCensusBureaudevelopedanonlinetoolforconvertingphysicaladdressestocensustractnumbersItislocatedatthewebaddresslistedatthetopoftheslide

bull Letrsquosgetstartedwiththestepstocollectthisdataelementbull Step1istoaccesstheCensusBureaursquostooltoconvertaddressestocensustractnumbersat

thewebaddressprovidedbull TheslidepresentsthescreenyouwillseewhenyouaccesstheCensusBureaursquostool

Page46ResidenceCensusTract(2)

bull Instep2youwillselectldquogeographiesrdquoontheleftsideofthescreenbull Onthisslideldquogeographiesrdquoselectionisshowninagreenboxbull Adropdownmenuwillappearwhichyouwillseeonthenextslide

Page47ResidenceCensusTract(3)

bull WithinthedropdownboxldquoSelectGeographiesrdquoclickonAddresstabandentertheParticipantrsquosaddress

Page48ResidenceCensusTract(4)

bull AtableofldquoGeographyResultsrsquofortheenteredaddresswillappearbull NextlocatethesecondcolumntitledldquoGeographyTyperdquoandtherowwithldquoCensus

Tractrdquobull Clicktheiconwiththeletterldquoirdquointhefar-rightcolumntitledldquoAboutrdquo

DU203NP-15-D-03049115500498 Page18of20

bull AsyoucanseeontheslidetheappropriaterowisshowninagreenboxAgreenarrowpointstotheletterldquoirdquo

bull Clickontheletterldquoirdquointhisrow

Page49ResidenceCensusTract(5)

bull ThisisthefinalstepinourillustrativeexampleAsIrsquomsureyoucanseethereisalotofinformationonthispageYourdutiesaresimplesodonrsquotletthisoverwhelmyou

bull InthepopupwindowlocatethecolumnwiththemostrecentyearandtherowtitledldquoCoderdquo

bull SeethenumberwherethecolumnforthemostrecentyearandtherowtitledldquoCoderdquointersectThenumbercontainsldquoUSrdquowithinit

bull TheResidenceCensusTractnumberistheeleven(11)digitnumberthatappearsafterUSTheResidenceCensusTractnumberis12031015924

bull Onthisslidethenumberisindicatedbyagreenbox

Page50ResidenceCensusTract

bull ResponseoptionsforResidenceCensusTractincludeentering1 TheCensusTractNumber2 NAOR3 Informationnotcollected

Page51ResidenceCensusTract

bull Asshowninourillustrativeexamplethecorrectresponseoptionwouldbetoenterthenumber1231015924

bull ItisimportanttorememberthatthenumbersfollowingldquoUSrdquowillbeconsideredyourResidenceCensusTractNumber

Page52OpportunityAreaCensusTract

bull LetrsquostalkalittleabouttheOpportunityAreaCensusTractbull ThereasonforthisdataelementistoidentifyaParticipantwholivesinanOpportunity

AreainthecommunityrsquosRegionalFairHousingEquityAssessment(FHEA)bull SelectedcommunitieshavecompletedaRegionalFairHousingEquityAssessmentofa

regionlookingacrossmultiplecomponentstogainafullpictureofregionalequityandaccesstoopportunity

bull AnOpportunityAreameetsallthefollowingcriteriao Segregatedareasandareasofincreasingdiversityandorracialethnic

integrationo Raciallyethnicallyconcentratedareasofpovertyo Accesstoexistingareasofhighopportunity

DU203NP-15-D-03049115500498 Page19of20

o Majorpublicinvestmentsando Fairhousingissuesservicesandactivities

bull AccordingtoHUDifyoudonrsquotknowifthecommunityinwhichtheParticipantresidescompletedaRegionalFairHousingEquityAssessmentorifthepropertyisinanOpportunityAreaCensusTractpleaseleavethisfieldasNA

Page53FairHousingandCivilRightsAssistanceServiceCode

bull AswebringthisvirtualconferencetoaclosethereisonefinalHousingDataElementtodiscuss

bull TheFairHousingandCivilRightsAssistanceServiceCodeidentifiesaParticipantwhoreceivedservicesconsistentwiththeFairHousingandServiceAct

bull Servicesaredesignedtopromoteo Integratedlivingpatternsando Communitiesthatarediversealongmultipledimensions

bull Servicesaredesignedtoavoido PatternswhereaParticipantisforcedtoliveinhighpovertyareaso Areassufferingfromalackofaccessibleservicesoro Areaswhichlackintegrationintermsofincomeracecolorreligionfamilial

statusnationaloriginordisabilitystatusbull Effortstopromoteintegratedlivingpatternsandcommunitiesthatarediversearea

goodwaytoendtodayrsquosdiscussionofdataelements

Page54Summary

bull ThisconcludesourDataElementsforHousingLetrsquosreviewsomekeycomponentsbeforewegettoourQampAsession

Page55Summary

bull HUDprovidedthefollowingupdateso InformationforBudget-BasedServiceCoordinatorsappliesto202o AnewresponseoptionofldquoInformationnotcollectedrdquoisaddedtoresponseoptions

thatincludeldquoNArdquoThisisappropriatetousewhentheservicecoordinatordoesnotreceiveinformationaboutadataelementfromaParticipant

bull NeedsAssessmentdocumentsrevealthepastandcurrentdetailsofaParticipantrsquosstrengthsandneedstomatchtheParticipanttoappropriatehousingandsupportiveservices

bull Apersonisconsideredhomelessifthepersonlacksafixedregularadequatenighttimeresidence

bull Permanenthousingincludeso Anotherpropertyo Differentunitwithinthesamepropertyando Alternativecarefacilities

DU203NP-15-D-03049115500498 Page20of20

bull Fairhousingandcivilrightsassistancepromoteso Communitieswithdiversityalongmultipledimensionso Integratedlivingpatterns

bull CollectingandreportingdataallowsidentificationofthenumberofindividualsyouservetheneedforservicesandservicesdeliveredItcommunicatesthehardworkyoudoProvidingthisdataallowsforadditionalinformationtosupporttheimportanceofandneedforfundingThiswillfurthersupportthegoodworkyoudo

Page56QuestionsandAnswers

bull WewelcomeyourquestionsandfeedbackContactHUDbye-mailataskgmohudgovtoo ProvidefeedbackregardingtheStandardsforSuccessframeworkmethodologyand

toolsando SubmitquestionsItishelpfultoidentifyyourGrantProgramwiththequestionas

clarifyinginformationbull MakesuretoIncludeStandardsforSuccessinthee-mailrsquossubjectline

ForthoseofyouparticipatinginagroupvirtualconferenceonAdobeConnectwewillrespondtoquestionssubmittedthroughtheQampAdialogueboxonAdobeConnect

IwillaskmyStrategyGencolleaguesBridgetBoothandSoulisLindsey-PangalostohelpwiththeanswerstoyourquestionsPleasesubmitallquestionsthroughtheQampAboxonthelowerrightcornerofyourscreen

• StrategyGen-SfS-VC5-Housing-5-23-2017
• • HUD Standards for Success PilotData CollectionParticipant Housing Data Elements
  • Todayrsquos Presenter
  • Objectives of Session
  • At the end of this session you will
  • Slide Number 5
  • Participant Centered Data Elements
  • Previous Virtual Conference- Participant Health Data Elements
  • Slide Number 8
  • Participant Housing Data Elements ndash List
  • Participant Housing Data Elements ndash List (continued)
  • Needs Assessment Service Code
  • Needs Assessment Service Code
  • Needs Assessment Service Code
  • Meeting of Service Coordinators ndash John and Kathy
  • Hypothetical Example - Meet Ned ndash Program Participant
  • Homeless Status Code
  • Homeless Status Code
  • Homeless Status Code
  • Shelter Placement Service Code
  • Prior Night Residence Code
  • Housing Status Code
  • Years in Subsidized Housing Number
  • Hypothetical Example ndash Ned ndash Additional Details
  • Chronically Homeless Status Code
  • Ned ndash Chronically Homeless Status
  • Weeks Homeless Count
  • Weeks Homeless Count
  • Returning CitizenEx-Offender Code
  • Returning CitizenEx-Offender Code
  • Hard to House Code
  • Transportation Assistance Service Code
  • Independent Living Service Code
  • Independent Living Service Code
  • Independent Living Service Code
  • Intermediate Housing Status Code
  • Intermediate Housing Status Code
  • Intermediate Housing Status Code
  • Temporary Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Date
  • Pre-Housing Counseling and Post-Housing Counseling
  • Residence Census Tract
  • Residence Census Tract (1)
  • Residence Census Tract (2)
  • Residence Census Tract (3)
  • Residence Census Tract (4)
  • Residence Census Tract (5)
  • Residence Census Tract
  • Residence Census Tract
  • Opportunity Area Census Tract
  • Fair Housing and Civil Rights Assistance Service Code
  • Slide Number 54
  • Summary
  • Questions and Answers
  • • SfS-VC5-Housing Speakers Notes 5-23-2017

DU203NP-15-D-03049115500498 Page16of20

Page41PermanentHousingPlacementServiceCode

bull KathyandJohncontinuetouseNedrsquoshypotheticalsituationtoprovidegreatexamplesofthesedataelementsWecanseethecorrectresponseoptionhereisoption1receivedservicesdirectlythroughthegrant

Page42PermanentHousingPlacementDate

bull PermanentHousingPlacementDateisastraightforwarddataelementbull ThisincludesidentifyingthedateaParticipantwasplacedinadifferentunitwithinthe

propertyalong-termtransfertoanotherpropertyortoanalternativecarefacility

Page43Pre-HousingCounselingandPost-HousingCounseling

bull ContinuingwehavePre-HousingCounselingandPost-HousingCounselingServiceCodesbull Pre-HousingCounselingentailsidentifyingaParticipantwhoreceivedcounseling

servicespriortopurchasingorrentinghousingbull Thesecounselingservicesaddresstopicssuchas

o Identifyingmortgageassistanceoptionso Creatingabudgetthatsupportspayingforhousingando Explainingrequireddocuments

bull Excludedcounselingservicesareo Bank-sponsoredmortgageseminarsopentothepublico AbankguidingtheParticipantthroughthepurchasingprocessando Sweat-equityprogramsinwhichParticipantsusetheirownandvolunteerlabor

toconstructtheirhomesbull Asyoucanseethereareseveralcounselingservicesthatareavailabletobereceived

throughthegrantorfromgrant-facilitatedreferralbull Post-HousingcounselingincludesidentifyingaParticipantwhoreceivedcounselingor

servicesafterpurchasingorrentinghousingbull Post-housingcounselingservicesaddresstopicssuchas

o Meetingrentrequirementso Avoidingdefaultandforeclosureo Managingcreditissuesando Changingamortgage

Page44ResidenceCensusTract

bull ThenextdataelementisResidenceCensusTractbull CensusTractsaresmallrelativelypermanentstatisticalsubdivisionsofacountyor

equivalententityTheprimarypurposeofcensustractsistoprovideastablesetofgeographicunitsforthepresentationofstatisticaldata

bull Thedataelementidentifiesthe11-digitcensustractnumberforaParticipantsresidence

DU203NP-15-D-03049115500498 Page17of20

bull Youwillfindtheinformationforthisdataelementthroughanon-linetoollocatedontheCensusBureauswebsiteThewebaddressforthetoolisonthisslideandatthetopofthenextslide

Page45ResidenceCensusTract(1)

bull ForthenextfewminutesIwanttospeakwithyouaboutResidenceCensusTractIwanttowalkyouthroughthestepsofthisdataelementAllthestepstocollectthisdataoriginatefromtheCensusBureaursquoswebsiteThereferencesyouareabouttoseearesummarizedfromourResidenceCensusTractFactSheet

bull JustareminderifyouareattendingthisvirtualconferencewithliveQampAyoucandownloadtheFactSheetfromAdobeConnectItisinthelowerleftcornerofyourscreen

bull ThisdataelementidentifiesParticipantrsquos11-digitresidencecensustractnumberbyusingtheCensusBureaursquosonlinetooltoconvertphysicaladdressestocensustractnumbers

bull HomelessParticipantsmaydesignateafixedlocationastheirresidencesuchasahomelessshelterorotherlocationwherethehomelessParticipantmayspendtimeorreturntoforsleep

bull TheCensusBureaudevelopedanonlinetoolforconvertingphysicaladdressestocensustractnumbersItislocatedatthewebaddresslistedatthetopoftheslide

bull Letrsquosgetstartedwiththestepstocollectthisdataelementbull Step1istoaccesstheCensusBureaursquostooltoconvertaddressestocensustractnumbersat

thewebaddressprovidedbull TheslidepresentsthescreenyouwillseewhenyouaccesstheCensusBureaursquostool

Page46ResidenceCensusTract(2)

bull Instep2youwillselectldquogeographiesrdquoontheleftsideofthescreenbull Onthisslideldquogeographiesrdquoselectionisshowninagreenboxbull Adropdownmenuwillappearwhichyouwillseeonthenextslide

Page47ResidenceCensusTract(3)

bull WithinthedropdownboxldquoSelectGeographiesrdquoclickonAddresstabandentertheParticipantrsquosaddress

Page48ResidenceCensusTract(4)

bull AtableofldquoGeographyResultsrsquofortheenteredaddresswillappearbull NextlocatethesecondcolumntitledldquoGeographyTyperdquoandtherowwithldquoCensus

Tractrdquobull Clicktheiconwiththeletterldquoirdquointhefar-rightcolumntitledldquoAboutrdquo

DU203NP-15-D-03049115500498 Page18of20

bull AsyoucanseeontheslidetheappropriaterowisshowninagreenboxAgreenarrowpointstotheletterldquoirdquo

bull Clickontheletterldquoirdquointhisrow

Page49ResidenceCensusTract(5)

bull ThisisthefinalstepinourillustrativeexampleAsIrsquomsureyoucanseethereisalotofinformationonthispageYourdutiesaresimplesodonrsquotletthisoverwhelmyou

bull InthepopupwindowlocatethecolumnwiththemostrecentyearandtherowtitledldquoCoderdquo

bull SeethenumberwherethecolumnforthemostrecentyearandtherowtitledldquoCoderdquointersectThenumbercontainsldquoUSrdquowithinit

bull TheResidenceCensusTractnumberistheeleven(11)digitnumberthatappearsafterUSTheResidenceCensusTractnumberis12031015924

bull Onthisslidethenumberisindicatedbyagreenbox

Page50ResidenceCensusTract

bull ResponseoptionsforResidenceCensusTractincludeentering1 TheCensusTractNumber2 NAOR3 Informationnotcollected

Page51ResidenceCensusTract

bull Asshowninourillustrativeexamplethecorrectresponseoptionwouldbetoenterthenumber1231015924

bull ItisimportanttorememberthatthenumbersfollowingldquoUSrdquowillbeconsideredyourResidenceCensusTractNumber

Page52OpportunityAreaCensusTract

bull LetrsquostalkalittleabouttheOpportunityAreaCensusTractbull ThereasonforthisdataelementistoidentifyaParticipantwholivesinanOpportunity

AreainthecommunityrsquosRegionalFairHousingEquityAssessment(FHEA)bull SelectedcommunitieshavecompletedaRegionalFairHousingEquityAssessmentofa

regionlookingacrossmultiplecomponentstogainafullpictureofregionalequityandaccesstoopportunity

bull AnOpportunityAreameetsallthefollowingcriteriao Segregatedareasandareasofincreasingdiversityandorracialethnic

integrationo Raciallyethnicallyconcentratedareasofpovertyo Accesstoexistingareasofhighopportunity

DU203NP-15-D-03049115500498 Page19of20

o Majorpublicinvestmentsando Fairhousingissuesservicesandactivities

bull AccordingtoHUDifyoudonrsquotknowifthecommunityinwhichtheParticipantresidescompletedaRegionalFairHousingEquityAssessmentorifthepropertyisinanOpportunityAreaCensusTractpleaseleavethisfieldasNA

Page53FairHousingandCivilRightsAssistanceServiceCode

bull AswebringthisvirtualconferencetoaclosethereisonefinalHousingDataElementtodiscuss

bull TheFairHousingandCivilRightsAssistanceServiceCodeidentifiesaParticipantwhoreceivedservicesconsistentwiththeFairHousingandServiceAct

bull Servicesaredesignedtopromoteo Integratedlivingpatternsando Communitiesthatarediversealongmultipledimensions

bull Servicesaredesignedtoavoido PatternswhereaParticipantisforcedtoliveinhighpovertyareaso Areassufferingfromalackofaccessibleservicesoro Areaswhichlackintegrationintermsofincomeracecolorreligionfamilial

statusnationaloriginordisabilitystatusbull Effortstopromoteintegratedlivingpatternsandcommunitiesthatarediversearea

goodwaytoendtodayrsquosdiscussionofdataelements

Page54Summary

bull ThisconcludesourDataElementsforHousingLetrsquosreviewsomekeycomponentsbeforewegettoourQampAsession

Page55Summary

bull HUDprovidedthefollowingupdateso InformationforBudget-BasedServiceCoordinatorsappliesto202o AnewresponseoptionofldquoInformationnotcollectedrdquoisaddedtoresponseoptions

thatincludeldquoNArdquoThisisappropriatetousewhentheservicecoordinatordoesnotreceiveinformationaboutadataelementfromaParticipant

bull NeedsAssessmentdocumentsrevealthepastandcurrentdetailsofaParticipantrsquosstrengthsandneedstomatchtheParticipanttoappropriatehousingandsupportiveservices

bull Apersonisconsideredhomelessifthepersonlacksafixedregularadequatenighttimeresidence

bull Permanenthousingincludeso Anotherpropertyo Differentunitwithinthesamepropertyando Alternativecarefacilities

DU203NP-15-D-03049115500498 Page20of20

bull Fairhousingandcivilrightsassistancepromoteso Communitieswithdiversityalongmultipledimensionso Integratedlivingpatterns

bull CollectingandreportingdataallowsidentificationofthenumberofindividualsyouservetheneedforservicesandservicesdeliveredItcommunicatesthehardworkyoudoProvidingthisdataallowsforadditionalinformationtosupporttheimportanceofandneedforfundingThiswillfurthersupportthegoodworkyoudo

Page56QuestionsandAnswers

bull WewelcomeyourquestionsandfeedbackContactHUDbye-mailataskgmohudgovtoo ProvidefeedbackregardingtheStandardsforSuccessframeworkmethodologyand

toolsando SubmitquestionsItishelpfultoidentifyyourGrantProgramwiththequestionas

clarifyinginformationbull MakesuretoIncludeStandardsforSuccessinthee-mailrsquossubjectline

ForthoseofyouparticipatinginagroupvirtualconferenceonAdobeConnectwewillrespondtoquestionssubmittedthroughtheQampAdialogueboxonAdobeConnect

IwillaskmyStrategyGencolleaguesBridgetBoothandSoulisLindsey-PangalostohelpwiththeanswerstoyourquestionsPleasesubmitallquestionsthroughtheQampAboxonthelowerrightcornerofyourscreen

• StrategyGen-SfS-VC5-Housing-5-23-2017
• • HUD Standards for Success PilotData CollectionParticipant Housing Data Elements
  • Todayrsquos Presenter
  • Objectives of Session
  • At the end of this session you will
  • Slide Number 5
  • Participant Centered Data Elements
  • Previous Virtual Conference- Participant Health Data Elements
  • Slide Number 8
  • Participant Housing Data Elements ndash List
  • Participant Housing Data Elements ndash List (continued)
  • Needs Assessment Service Code
  • Needs Assessment Service Code
  • Needs Assessment Service Code
  • Meeting of Service Coordinators ndash John and Kathy
  • Hypothetical Example - Meet Ned ndash Program Participant
  • Homeless Status Code
  • Homeless Status Code
  • Homeless Status Code
  • Shelter Placement Service Code
  • Prior Night Residence Code
  • Housing Status Code
  • Years in Subsidized Housing Number
  • Hypothetical Example ndash Ned ndash Additional Details
  • Chronically Homeless Status Code
  • Ned ndash Chronically Homeless Status
  • Weeks Homeless Count
  • Weeks Homeless Count
  • Returning CitizenEx-Offender Code
  • Returning CitizenEx-Offender Code
  • Hard to House Code
  • Transportation Assistance Service Code
  • Independent Living Service Code
  • Independent Living Service Code
  • Independent Living Service Code
  • Intermediate Housing Status Code
  • Intermediate Housing Status Code
  • Intermediate Housing Status Code
  • Temporary Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Date
  • Pre-Housing Counseling and Post-Housing Counseling
  • Residence Census Tract
  • Residence Census Tract (1)
  • Residence Census Tract (2)
  • Residence Census Tract (3)
  • Residence Census Tract (4)
  • Residence Census Tract (5)
  • Residence Census Tract
  • Residence Census Tract
  • Opportunity Area Census Tract
  • Fair Housing and Civil Rights Assistance Service Code
  • Slide Number 54
  • Summary
  • Questions and Answers
  • • SfS-VC5-Housing Speakers Notes 5-23-2017

DU203NP-15-D-03049115500498 Page17of20

bull Youwillfindtheinformationforthisdataelementthroughanon-linetoollocatedontheCensusBureauswebsiteThewebaddressforthetoolisonthisslideandatthetopofthenextslide

Page45ResidenceCensusTract(1)

bull ForthenextfewminutesIwanttospeakwithyouaboutResidenceCensusTractIwanttowalkyouthroughthestepsofthisdataelementAllthestepstocollectthisdataoriginatefromtheCensusBureaursquoswebsiteThereferencesyouareabouttoseearesummarizedfromourResidenceCensusTractFactSheet

bull JustareminderifyouareattendingthisvirtualconferencewithliveQampAyoucandownloadtheFactSheetfromAdobeConnectItisinthelowerleftcornerofyourscreen

bull ThisdataelementidentifiesParticipantrsquos11-digitresidencecensustractnumberbyusingtheCensusBureaursquosonlinetooltoconvertphysicaladdressestocensustractnumbers

bull HomelessParticipantsmaydesignateafixedlocationastheirresidencesuchasahomelessshelterorotherlocationwherethehomelessParticipantmayspendtimeorreturntoforsleep

bull TheCensusBureaudevelopedanonlinetoolforconvertingphysicaladdressestocensustractnumbersItislocatedatthewebaddresslistedatthetopoftheslide

bull Letrsquosgetstartedwiththestepstocollectthisdataelementbull Step1istoaccesstheCensusBureaursquostooltoconvertaddressestocensustractnumbersat

thewebaddressprovidedbull TheslidepresentsthescreenyouwillseewhenyouaccesstheCensusBureaursquostool

Page46ResidenceCensusTract(2)

bull Instep2youwillselectldquogeographiesrdquoontheleftsideofthescreenbull Onthisslideldquogeographiesrdquoselectionisshowninagreenboxbull Adropdownmenuwillappearwhichyouwillseeonthenextslide

Page47ResidenceCensusTract(3)

bull WithinthedropdownboxldquoSelectGeographiesrdquoclickonAddresstabandentertheParticipantrsquosaddress

Page48ResidenceCensusTract(4)

bull AtableofldquoGeographyResultsrsquofortheenteredaddresswillappearbull NextlocatethesecondcolumntitledldquoGeographyTyperdquoandtherowwithldquoCensus

Tractrdquobull Clicktheiconwiththeletterldquoirdquointhefar-rightcolumntitledldquoAboutrdquo

DU203NP-15-D-03049115500498 Page18of20

bull AsyoucanseeontheslidetheappropriaterowisshowninagreenboxAgreenarrowpointstotheletterldquoirdquo

bull Clickontheletterldquoirdquointhisrow

Page49ResidenceCensusTract(5)

bull ThisisthefinalstepinourillustrativeexampleAsIrsquomsureyoucanseethereisalotofinformationonthispageYourdutiesaresimplesodonrsquotletthisoverwhelmyou

bull InthepopupwindowlocatethecolumnwiththemostrecentyearandtherowtitledldquoCoderdquo

bull SeethenumberwherethecolumnforthemostrecentyearandtherowtitledldquoCoderdquointersectThenumbercontainsldquoUSrdquowithinit

bull TheResidenceCensusTractnumberistheeleven(11)digitnumberthatappearsafterUSTheResidenceCensusTractnumberis12031015924

bull Onthisslidethenumberisindicatedbyagreenbox

Page50ResidenceCensusTract

bull ResponseoptionsforResidenceCensusTractincludeentering1 TheCensusTractNumber2 NAOR3 Informationnotcollected

Page51ResidenceCensusTract

bull Asshowninourillustrativeexamplethecorrectresponseoptionwouldbetoenterthenumber1231015924

bull ItisimportanttorememberthatthenumbersfollowingldquoUSrdquowillbeconsideredyourResidenceCensusTractNumber

Page52OpportunityAreaCensusTract

bull LetrsquostalkalittleabouttheOpportunityAreaCensusTractbull ThereasonforthisdataelementistoidentifyaParticipantwholivesinanOpportunity

AreainthecommunityrsquosRegionalFairHousingEquityAssessment(FHEA)bull SelectedcommunitieshavecompletedaRegionalFairHousingEquityAssessmentofa

regionlookingacrossmultiplecomponentstogainafullpictureofregionalequityandaccesstoopportunity

bull AnOpportunityAreameetsallthefollowingcriteriao Segregatedareasandareasofincreasingdiversityandorracialethnic

integrationo Raciallyethnicallyconcentratedareasofpovertyo Accesstoexistingareasofhighopportunity

DU203NP-15-D-03049115500498 Page19of20

o Majorpublicinvestmentsando Fairhousingissuesservicesandactivities

bull AccordingtoHUDifyoudonrsquotknowifthecommunityinwhichtheParticipantresidescompletedaRegionalFairHousingEquityAssessmentorifthepropertyisinanOpportunityAreaCensusTractpleaseleavethisfieldasNA

Page53FairHousingandCivilRightsAssistanceServiceCode

bull AswebringthisvirtualconferencetoaclosethereisonefinalHousingDataElementtodiscuss

bull TheFairHousingandCivilRightsAssistanceServiceCodeidentifiesaParticipantwhoreceivedservicesconsistentwiththeFairHousingandServiceAct

bull Servicesaredesignedtopromoteo Integratedlivingpatternsando Communitiesthatarediversealongmultipledimensions

bull Servicesaredesignedtoavoido PatternswhereaParticipantisforcedtoliveinhighpovertyareaso Areassufferingfromalackofaccessibleservicesoro Areaswhichlackintegrationintermsofincomeracecolorreligionfamilial

statusnationaloriginordisabilitystatusbull Effortstopromoteintegratedlivingpatternsandcommunitiesthatarediversearea

goodwaytoendtodayrsquosdiscussionofdataelements

Page54Summary

bull ThisconcludesourDataElementsforHousingLetrsquosreviewsomekeycomponentsbeforewegettoourQampAsession

Page55Summary

bull HUDprovidedthefollowingupdateso InformationforBudget-BasedServiceCoordinatorsappliesto202o AnewresponseoptionofldquoInformationnotcollectedrdquoisaddedtoresponseoptions

thatincludeldquoNArdquoThisisappropriatetousewhentheservicecoordinatordoesnotreceiveinformationaboutadataelementfromaParticipant

bull NeedsAssessmentdocumentsrevealthepastandcurrentdetailsofaParticipantrsquosstrengthsandneedstomatchtheParticipanttoappropriatehousingandsupportiveservices

bull Apersonisconsideredhomelessifthepersonlacksafixedregularadequatenighttimeresidence

bull Permanenthousingincludeso Anotherpropertyo Differentunitwithinthesamepropertyando Alternativecarefacilities

DU203NP-15-D-03049115500498 Page20of20

bull Fairhousingandcivilrightsassistancepromoteso Communitieswithdiversityalongmultipledimensionso Integratedlivingpatterns

bull CollectingandreportingdataallowsidentificationofthenumberofindividualsyouservetheneedforservicesandservicesdeliveredItcommunicatesthehardworkyoudoProvidingthisdataallowsforadditionalinformationtosupporttheimportanceofandneedforfundingThiswillfurthersupportthegoodworkyoudo

Page56QuestionsandAnswers

bull WewelcomeyourquestionsandfeedbackContactHUDbye-mailataskgmohudgovtoo ProvidefeedbackregardingtheStandardsforSuccessframeworkmethodologyand

toolsando SubmitquestionsItishelpfultoidentifyyourGrantProgramwiththequestionas

clarifyinginformationbull MakesuretoIncludeStandardsforSuccessinthee-mailrsquossubjectline

ForthoseofyouparticipatinginagroupvirtualconferenceonAdobeConnectwewillrespondtoquestionssubmittedthroughtheQampAdialogueboxonAdobeConnect

IwillaskmyStrategyGencolleaguesBridgetBoothandSoulisLindsey-PangalostohelpwiththeanswerstoyourquestionsPleasesubmitallquestionsthroughtheQampAboxonthelowerrightcornerofyourscreen

• StrategyGen-SfS-VC5-Housing-5-23-2017
• • HUD Standards for Success PilotData CollectionParticipant Housing Data Elements
  • Todayrsquos Presenter
  • Objectives of Session
  • At the end of this session you will
  • Slide Number 5
  • Participant Centered Data Elements
  • Previous Virtual Conference- Participant Health Data Elements
  • Slide Number 8
  • Participant Housing Data Elements ndash List
  • Participant Housing Data Elements ndash List (continued)
  • Needs Assessment Service Code
  • Needs Assessment Service Code
  • Needs Assessment Service Code
  • Meeting of Service Coordinators ndash John and Kathy
  • Hypothetical Example - Meet Ned ndash Program Participant
  • Homeless Status Code
  • Homeless Status Code
  • Homeless Status Code
  • Shelter Placement Service Code
  • Prior Night Residence Code
  • Housing Status Code
  • Years in Subsidized Housing Number
  • Hypothetical Example ndash Ned ndash Additional Details
  • Chronically Homeless Status Code
  • Ned ndash Chronically Homeless Status
  • Weeks Homeless Count
  • Weeks Homeless Count
  • Returning CitizenEx-Offender Code
  • Returning CitizenEx-Offender Code
  • Hard to House Code
  • Transportation Assistance Service Code
  • Independent Living Service Code
  • Independent Living Service Code
  • Independent Living Service Code
  • Intermediate Housing Status Code
  • Intermediate Housing Status Code
  • Intermediate Housing Status Code
  • Temporary Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Date
  • Pre-Housing Counseling and Post-Housing Counseling
  • Residence Census Tract
  • Residence Census Tract (1)
  • Residence Census Tract (2)
  • Residence Census Tract (3)
  • Residence Census Tract (4)
  • Residence Census Tract (5)
  • Residence Census Tract
  • Residence Census Tract
  • Opportunity Area Census Tract
  • Fair Housing and Civil Rights Assistance Service Code
  • Slide Number 54
  • Summary
  • Questions and Answers
  • • SfS-VC5-Housing Speakers Notes 5-23-2017

DU203NP-15-D-03049115500498 Page18of20

bull AsyoucanseeontheslidetheappropriaterowisshowninagreenboxAgreenarrowpointstotheletterldquoirdquo

bull Clickontheletterldquoirdquointhisrow

Page49ResidenceCensusTract(5)

bull ThisisthefinalstepinourillustrativeexampleAsIrsquomsureyoucanseethereisalotofinformationonthispageYourdutiesaresimplesodonrsquotletthisoverwhelmyou

bull InthepopupwindowlocatethecolumnwiththemostrecentyearandtherowtitledldquoCoderdquo

bull SeethenumberwherethecolumnforthemostrecentyearandtherowtitledldquoCoderdquointersectThenumbercontainsldquoUSrdquowithinit

bull TheResidenceCensusTractnumberistheeleven(11)digitnumberthatappearsafterUSTheResidenceCensusTractnumberis12031015924

bull Onthisslidethenumberisindicatedbyagreenbox

Page50ResidenceCensusTract

bull ResponseoptionsforResidenceCensusTractincludeentering1 TheCensusTractNumber2 NAOR3 Informationnotcollected

Page51ResidenceCensusTract

bull Asshowninourillustrativeexamplethecorrectresponseoptionwouldbetoenterthenumber1231015924

bull ItisimportanttorememberthatthenumbersfollowingldquoUSrdquowillbeconsideredyourResidenceCensusTractNumber

Page52OpportunityAreaCensusTract

bull LetrsquostalkalittleabouttheOpportunityAreaCensusTractbull ThereasonforthisdataelementistoidentifyaParticipantwholivesinanOpportunity

AreainthecommunityrsquosRegionalFairHousingEquityAssessment(FHEA)bull SelectedcommunitieshavecompletedaRegionalFairHousingEquityAssessmentofa

regionlookingacrossmultiplecomponentstogainafullpictureofregionalequityandaccesstoopportunity

bull AnOpportunityAreameetsallthefollowingcriteriao Segregatedareasandareasofincreasingdiversityandorracialethnic

integrationo Raciallyethnicallyconcentratedareasofpovertyo Accesstoexistingareasofhighopportunity

DU203NP-15-D-03049115500498 Page19of20

o Majorpublicinvestmentsando Fairhousingissuesservicesandactivities

bull AccordingtoHUDifyoudonrsquotknowifthecommunityinwhichtheParticipantresidescompletedaRegionalFairHousingEquityAssessmentorifthepropertyisinanOpportunityAreaCensusTractpleaseleavethisfieldasNA

Page53FairHousingandCivilRightsAssistanceServiceCode

bull AswebringthisvirtualconferencetoaclosethereisonefinalHousingDataElementtodiscuss

bull TheFairHousingandCivilRightsAssistanceServiceCodeidentifiesaParticipantwhoreceivedservicesconsistentwiththeFairHousingandServiceAct

bull Servicesaredesignedtopromoteo Integratedlivingpatternsando Communitiesthatarediversealongmultipledimensions

bull Servicesaredesignedtoavoido PatternswhereaParticipantisforcedtoliveinhighpovertyareaso Areassufferingfromalackofaccessibleservicesoro Areaswhichlackintegrationintermsofincomeracecolorreligionfamilial

statusnationaloriginordisabilitystatusbull Effortstopromoteintegratedlivingpatternsandcommunitiesthatarediversearea

goodwaytoendtodayrsquosdiscussionofdataelements

Page54Summary

bull ThisconcludesourDataElementsforHousingLetrsquosreviewsomekeycomponentsbeforewegettoourQampAsession

Page55Summary

bull HUDprovidedthefollowingupdateso InformationforBudget-BasedServiceCoordinatorsappliesto202o AnewresponseoptionofldquoInformationnotcollectedrdquoisaddedtoresponseoptions

thatincludeldquoNArdquoThisisappropriatetousewhentheservicecoordinatordoesnotreceiveinformationaboutadataelementfromaParticipant

bull NeedsAssessmentdocumentsrevealthepastandcurrentdetailsofaParticipantrsquosstrengthsandneedstomatchtheParticipanttoappropriatehousingandsupportiveservices

bull Apersonisconsideredhomelessifthepersonlacksafixedregularadequatenighttimeresidence

bull Permanenthousingincludeso Anotherpropertyo Differentunitwithinthesamepropertyando Alternativecarefacilities

DU203NP-15-D-03049115500498 Page20of20

bull Fairhousingandcivilrightsassistancepromoteso Communitieswithdiversityalongmultipledimensionso Integratedlivingpatterns

bull CollectingandreportingdataallowsidentificationofthenumberofindividualsyouservetheneedforservicesandservicesdeliveredItcommunicatesthehardworkyoudoProvidingthisdataallowsforadditionalinformationtosupporttheimportanceofandneedforfundingThiswillfurthersupportthegoodworkyoudo

Page56QuestionsandAnswers

bull WewelcomeyourquestionsandfeedbackContactHUDbye-mailataskgmohudgovtoo ProvidefeedbackregardingtheStandardsforSuccessframeworkmethodologyand

toolsando SubmitquestionsItishelpfultoidentifyyourGrantProgramwiththequestionas

clarifyinginformationbull MakesuretoIncludeStandardsforSuccessinthee-mailrsquossubjectline

ForthoseofyouparticipatinginagroupvirtualconferenceonAdobeConnectwewillrespondtoquestionssubmittedthroughtheQampAdialogueboxonAdobeConnect

IwillaskmyStrategyGencolleaguesBridgetBoothandSoulisLindsey-PangalostohelpwiththeanswerstoyourquestionsPleasesubmitallquestionsthroughtheQampAboxonthelowerrightcornerofyourscreen

• StrategyGen-SfS-VC5-Housing-5-23-2017
• • HUD Standards for Success PilotData CollectionParticipant Housing Data Elements
  • Todayrsquos Presenter
  • Objectives of Session
  • At the end of this session you will
  • Slide Number 5
  • Participant Centered Data Elements
  • Previous Virtual Conference- Participant Health Data Elements
  • Slide Number 8
  • Participant Housing Data Elements ndash List
  • Participant Housing Data Elements ndash List (continued)
  • Needs Assessment Service Code
  • Needs Assessment Service Code
  • Needs Assessment Service Code
  • Meeting of Service Coordinators ndash John and Kathy
  • Hypothetical Example - Meet Ned ndash Program Participant
  • Homeless Status Code
  • Homeless Status Code
  • Homeless Status Code
  • Shelter Placement Service Code
  • Prior Night Residence Code
  • Housing Status Code
  • Years in Subsidized Housing Number
  • Hypothetical Example ndash Ned ndash Additional Details
  • Chronically Homeless Status Code
  • Ned ndash Chronically Homeless Status
  • Weeks Homeless Count
  • Weeks Homeless Count
  • Returning CitizenEx-Offender Code
  • Returning CitizenEx-Offender Code
  • Hard to House Code
  • Transportation Assistance Service Code
  • Independent Living Service Code
  • Independent Living Service Code
  • Independent Living Service Code
  • Intermediate Housing Status Code
  • Intermediate Housing Status Code
  • Intermediate Housing Status Code
  • Temporary Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Date
  • Pre-Housing Counseling and Post-Housing Counseling
  • Residence Census Tract
  • Residence Census Tract (1)
  • Residence Census Tract (2)
  • Residence Census Tract (3)
  • Residence Census Tract (4)
  • Residence Census Tract (5)
  • Residence Census Tract
  • Residence Census Tract
  • Opportunity Area Census Tract
  • Fair Housing and Civil Rights Assistance Service Code
  • Slide Number 54
  • Summary
  • Questions and Answers
  • • SfS-VC5-Housing Speakers Notes 5-23-2017

DU203NP-15-D-03049115500498 Page19of20

o Majorpublicinvestmentsando Fairhousingissuesservicesandactivities

bull AccordingtoHUDifyoudonrsquotknowifthecommunityinwhichtheParticipantresidescompletedaRegionalFairHousingEquityAssessmentorifthepropertyisinanOpportunityAreaCensusTractpleaseleavethisfieldasNA

Page53FairHousingandCivilRightsAssistanceServiceCode

bull AswebringthisvirtualconferencetoaclosethereisonefinalHousingDataElementtodiscuss

bull TheFairHousingandCivilRightsAssistanceServiceCodeidentifiesaParticipantwhoreceivedservicesconsistentwiththeFairHousingandServiceAct

bull Servicesaredesignedtopromoteo Integratedlivingpatternsando Communitiesthatarediversealongmultipledimensions

bull Servicesaredesignedtoavoido PatternswhereaParticipantisforcedtoliveinhighpovertyareaso Areassufferingfromalackofaccessibleservicesoro Areaswhichlackintegrationintermsofincomeracecolorreligionfamilial

statusnationaloriginordisabilitystatusbull Effortstopromoteintegratedlivingpatternsandcommunitiesthatarediversearea

goodwaytoendtodayrsquosdiscussionofdataelements

Page54Summary

bull ThisconcludesourDataElementsforHousingLetrsquosreviewsomekeycomponentsbeforewegettoourQampAsession

Page55Summary

bull HUDprovidedthefollowingupdateso InformationforBudget-BasedServiceCoordinatorsappliesto202o AnewresponseoptionofldquoInformationnotcollectedrdquoisaddedtoresponseoptions

thatincludeldquoNArdquoThisisappropriatetousewhentheservicecoordinatordoesnotreceiveinformationaboutadataelementfromaParticipant

bull NeedsAssessmentdocumentsrevealthepastandcurrentdetailsofaParticipantrsquosstrengthsandneedstomatchtheParticipanttoappropriatehousingandsupportiveservices

bull Apersonisconsideredhomelessifthepersonlacksafixedregularadequatenighttimeresidence

bull Permanenthousingincludeso Anotherpropertyo Differentunitwithinthesamepropertyando Alternativecarefacilities

DU203NP-15-D-03049115500498 Page20of20

bull Fairhousingandcivilrightsassistancepromoteso Communitieswithdiversityalongmultipledimensionso Integratedlivingpatterns

bull CollectingandreportingdataallowsidentificationofthenumberofindividualsyouservetheneedforservicesandservicesdeliveredItcommunicatesthehardworkyoudoProvidingthisdataallowsforadditionalinformationtosupporttheimportanceofandneedforfundingThiswillfurthersupportthegoodworkyoudo

Page56QuestionsandAnswers

bull WewelcomeyourquestionsandfeedbackContactHUDbye-mailataskgmohudgovtoo ProvidefeedbackregardingtheStandardsforSuccessframeworkmethodologyand

toolsando SubmitquestionsItishelpfultoidentifyyourGrantProgramwiththequestionas

clarifyinginformationbull MakesuretoIncludeStandardsforSuccessinthee-mailrsquossubjectline

ForthoseofyouparticipatinginagroupvirtualconferenceonAdobeConnectwewillrespondtoquestionssubmittedthroughtheQampAdialogueboxonAdobeConnect

IwillaskmyStrategyGencolleaguesBridgetBoothandSoulisLindsey-PangalostohelpwiththeanswerstoyourquestionsPleasesubmitallquestionsthroughtheQampAboxonthelowerrightcornerofyourscreen

• StrategyGen-SfS-VC5-Housing-5-23-2017
• • HUD Standards for Success PilotData CollectionParticipant Housing Data Elements
  • Todayrsquos Presenter
  • Objectives of Session
  • At the end of this session you will
  • Slide Number 5
  • Participant Centered Data Elements
  • Previous Virtual Conference- Participant Health Data Elements
  • Slide Number 8
  • Participant Housing Data Elements ndash List
  • Participant Housing Data Elements ndash List (continued)
  • Needs Assessment Service Code
  • Needs Assessment Service Code
  • Needs Assessment Service Code
  • Meeting of Service Coordinators ndash John and Kathy
  • Hypothetical Example - Meet Ned ndash Program Participant
  • Homeless Status Code
  • Homeless Status Code
  • Homeless Status Code
  • Shelter Placement Service Code
  • Prior Night Residence Code
  • Housing Status Code
  • Years in Subsidized Housing Number
  • Hypothetical Example ndash Ned ndash Additional Details
  • Chronically Homeless Status Code
  • Ned ndash Chronically Homeless Status
  • Weeks Homeless Count
  • Weeks Homeless Count
  • Returning CitizenEx-Offender Code
  • Returning CitizenEx-Offender Code
  • Hard to House Code
  • Transportation Assistance Service Code
  • Independent Living Service Code
  • Independent Living Service Code
  • Independent Living Service Code
  • Intermediate Housing Status Code
  • Intermediate Housing Status Code
  • Intermediate Housing Status Code
  • Temporary Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Date
  • Pre-Housing Counseling and Post-Housing Counseling
  • Residence Census Tract
  • Residence Census Tract (1)
  • Residence Census Tract (2)
  • Residence Census Tract (3)
  • Residence Census Tract (4)
  • Residence Census Tract (5)
  • Residence Census Tract
  • Residence Census Tract
  • Opportunity Area Census Tract
  • Fair Housing and Civil Rights Assistance Service Code
  • Slide Number 54
  • Summary
  • Questions and Answers
  • • SfS-VC5-Housing Speakers Notes 5-23-2017

DU203NP-15-D-03049115500498 Page20of20

bull Fairhousingandcivilrightsassistancepromoteso Communitieswithdiversityalongmultipledimensionso Integratedlivingpatterns

bull CollectingandreportingdataallowsidentificationofthenumberofindividualsyouservetheneedforservicesandservicesdeliveredItcommunicatesthehardworkyoudoProvidingthisdataallowsforadditionalinformationtosupporttheimportanceofandneedforfundingThiswillfurthersupportthegoodworkyoudo

Page56QuestionsandAnswers

bull WewelcomeyourquestionsandfeedbackContactHUDbye-mailataskgmohudgovtoo ProvidefeedbackregardingtheStandardsforSuccessframeworkmethodologyand

toolsando SubmitquestionsItishelpfultoidentifyyourGrantProgramwiththequestionas

clarifyinginformationbull MakesuretoIncludeStandardsforSuccessinthee-mailrsquossubjectline

ForthoseofyouparticipatinginagroupvirtualconferenceonAdobeConnectwewillrespondtoquestionssubmittedthroughtheQampAdialogueboxonAdobeConnect

IwillaskmyStrategyGencolleaguesBridgetBoothandSoulisLindsey-PangalostohelpwiththeanswerstoyourquestionsPleasesubmitallquestionsthroughtheQampAboxonthelowerrightcornerofyourscreen

• StrategyGen-SfS-VC5-Housing-5-23-2017
• • HUD Standards for Success PilotData CollectionParticipant Housing Data Elements
  • Todayrsquos Presenter
  • Objectives of Session
  • At the end of this session you will
  • Slide Number 5
  • Participant Centered Data Elements
  • Previous Virtual Conference- Participant Health Data Elements
  • Slide Number 8
  • Participant Housing Data Elements ndash List
  • Participant Housing Data Elements ndash List (continued)
  • Needs Assessment Service Code
  • Needs Assessment Service Code
  • Needs Assessment Service Code
  • Meeting of Service Coordinators ndash John and Kathy
  • Hypothetical Example - Meet Ned ndash Program Participant
  • Homeless Status Code
  • Homeless Status Code
  • Homeless Status Code
  • Shelter Placement Service Code
  • Prior Night Residence Code
  • Housing Status Code
  • Years in Subsidized Housing Number
  • Hypothetical Example ndash Ned ndash Additional Details
  • Chronically Homeless Status Code
  • Ned ndash Chronically Homeless Status
  • Weeks Homeless Count
  • Weeks Homeless Count
  • Returning CitizenEx-Offender Code
  • Returning CitizenEx-Offender Code
  • Hard to House Code
  • Transportation Assistance Service Code
  • Independent Living Service Code
  • Independent Living Service Code
  • Independent Living Service Code
  • Intermediate Housing Status Code
  • Intermediate Housing Status Code
  • Intermediate Housing Status Code
  • Temporary Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Service Code
  • Permanent Housing Placement Date
  • Pre-Housing Counseling and Post-Housing Counseling
  • Residence Census Tract
  • Residence Census Tract (1)
  • Residence Census Tract (2)
  • Residence Census Tract (3)
  • Residence Census Tract (4)
  • Residence Census Tract (5)
  • Residence Census Tract
  • Residence Census Tract
  • Opportunity Area Census Tract
  • Fair Housing and Civil Rights Assistance Service Code
  • Slide Number 54
  • Summary
  • Questions and Answers
  • • SfS-VC5-Housing Speakers Notes 5-23-2017