standard bidding documents prequalification...

i

S T A N D A R D B I D D I N G D O C U M E N T S

Prequalification Document

Summary Description

This Standard Bidding Document (SBD) consists of the Prequalification Procedures for Procurement of Works”. A brief description of this document is given below.

Prequalification Document for Procurement of Works

PART 1 – PREQUALIFICATION PROCEDURES

Section I. Instructions to Bidder (ITB)

This Section specifies the procedures to be followed by Applicants in the preparation and submission of their Applications for Prequalification (AFPs). Information is also provided on opening and evaluation of AFPs.

Section II. Prequalification Data Sheet (PDS)

This Section consists of provisions that are specific to each prequalification and supplement the information or requirements included in Section I, Instructions to Applicants.

Section III. Qualification Criteria and Requirements

This Section contains the methods, criteria, and requirements to be used to determine how Applicants shall be prequalified and later invited to bid.

Section IV. Application Forms

This Section contains the forms for the Application Submission Form and all the forms required to be submitted with the Application.

PART 2. WORKS REQUIREMENTS

Section V. Scope of Works

This Section includes a summary description, delivery and completion schedules, technical specifications and drawings of the Works subject of this prequalification.

v

Pre-qualification Document for

Procurement of

Modernization and Upgrade of Elevators

Issued on: 07 May 2016

Invitation for Prequalification No.:

2016-10-10-03

Procuring Entity: Bank of Jamaica

1-1

Contents

PART 1 – Prequalification Procedures ................................................................................... 2

Section I. Instructions to Bidders ................................................................ 3

Section II. Prequalification Data Sheet ....................................................... 13

Section III. Qualification Criteria and Requirements ....................................... 15

Section IV. Application Forms .................................................................... 1

PART 2 – Works Requirements ................................................................................................. 2

Section V. Scope of Works ..................................................................... 2-2

2

PART 1 – Prequalification Procedures

1-3

Section I. Instructions to Bidders

Table of Clauses

A. General ........................................................................................... 4

1. Scope of Application…………………………………………………………………………………4 2. Source of Fund……………………………………………………………………………………4 3. Fraud and Corruption…………………………………………………………………………4 4. Eligible Bidders……………………………………………………………………………………5 5. Eligible Goods and Related Services………………………………………………………7

B. Contents of the Prequalification Document ..................................................... 7

6. Sections of Prequalification Document…………………………………………………7 7. Clarification of Prequalification Document…………………………………………………….8 8. Amendment of Prequalification Document…………………………………………..8

C. Preparation of Applications ...................................................................... 8

9. Cost of Applications………………………………………………………………………………8 10. Language of Application………………………………………………………………………8 11. Documents Comprising the Application……………………………………………..9 12. Application Submission Form…………………………………………………………….9 13. Documents Establishing the Eligibility of the Bidder……………………….9 14. Documents Establishing the Qualifications of the Bidder………………..9 15. Signing of the Application and Number of Copies…………………………..9

D. Submission of Applications ....................................................................... 9

16. Sealing and Identification of Applications………………………………………….9 17. Deadline for Submission of Applications…………………………………………..10 18. Late Applications……………………………………………………………………………..10 19. Opening of Applications…………………………………………………………………10

E. Procedures for Evaluation of Applications .................................................... 10

20. Confidentiality…………………………………………………………………………………..10 21. Clarification of Applications…………………………………………………………….11 22. Responsiveness of Applications………………………………………………………11 23. Domestic Bidder Price Preference…………………………………………………11 24. Subcontractors………………………………………………………………………………11

F. Evaluation of Applications and Prequalification of Bidders .................................. 11

25. Evaluation of Applications………………………………………………………………….11 26. Procuring Entity’s Right to Accept or Reject Applications………………12 28. Notification of Prequalification…………………………………………………….12 29. Invitation to Bid…………………………………………………………………………12 30. Changes in Qualifications of Bidders……………………………………………12

Section II. Prequalification Data Sheet 4

Section I. Instructions to Bidders

A. General

1. Scope of Application

1.1 In connection with the Invitation for Prequalification indicated in Section II, Prequalification Data Sheet (PDS), the Procuring Entity as defined in the PDS, issues this Prequalification Document (PQD) to Bidders interested in bidding for the works described in Section V, Scope of Works. The number of contracts and the name and identification of each contract, and the International Competitive Bidding (ICB) number corresponding to this prequalification, are provided in the PDS.

2. Source of Funds 2.1 The Procuring Entity has committed funds toward the cost of the project named in the PDS and intends to apply a portion of the funds to eligible payments under the contract(s) resulting from the bidding for which this prequalification is conducted.

3. Fraud and Corruption

3.1 Government of Jamaica requires that Bidders, Suppliers, Contractors, and Consultants, observe the highest standard of ethics during the procurement and execution of such contracts. In pursuit of this policy, GOJ:

(a) defines, for the purposes of this provision, the terms set forth below as follows:

(i) “corrupt practice” means the offering, giving, receiving, or soliciting, directly or indirectly, of anything of value to influence the action of a public official in the procurement process or in contract execution;

(ii) “fraudulent practice” means a misrepresentation or omission of facts in order to influence a procurement process or the execution of a contract to the detriment of Government of Jamaica and includes collusive practice among bidders (prior to or after bid submission) designed to establish bid prices at artificial non-competitive levels and to deprive Government of the benefits of free and open competition;

(iii) “collusive practice” means a scheme or arrangement between two or more bidders, with or without the knowledge of the Procuring Entity, designed to establish bid prices at artificial non-competitive levels or to influence the action of any party in the procurement process or the execution


of a contract; and

(iv) “coercive practice” means harming or threatening to harm, directly or indirectly, persons or their property to influence their participation in the procurement process or affect the execution of a contract;

(b) will reject a proposal for award if it determines that the Bidder recommended for award has, directly or through an agent, engaged in corrupt, fraudulent, collusive or coercive practices in competing for the Contract in question;

(c) will sanction a firm or individual, including declaring them ineligible, either indefinitely or for a stated period of time, to be awarded a GOJ-financed contract if it at any time determines that they have, directly or through an agent, engaged, in corrupt, fraudulent, collusive or coercive practices in competing for, or in executing, a GOJ-financed contract; and

(d) will have the right to require that a provision be included in Bidding Documents and in contracts financed by a GOJ, requiring bidders, suppliers, contractors and consultants to permit GOJ to inspect their accounts and records and other documents relating to the Bid submission and contract performance and to have them audited by auditors appointed by the GOJ.

4. Eligible Bidders 4.1 A Bidder shall be a private, public or government owned legal entity, subject to ITB 4.6, or any combination of them in the form of association(s) including Joint Venture (JV) with the formal intent, as evidenced by a letter of intent), to enter into an agreement or under an existing agreement. In the case of a JV, unless otherwise specified in the PDS, (i) all parties shall be jointly and severally liable, and (ii) there shall be no limit on the number of partners.

4.2 The eligibility criteria listed in this Clause 4 shall apply to the Bidder, including the parties constituting the Bidder, i.e., its proposed partners, subcontractors or suppliers for any part of the Contract including related services.


4.3 A Bidder may have the nationality of any country. A Bidder shall be deemed to have the nationality of a country if the Bidder is a citizen, or is constituted, incorporated or registered and operates in conformity with the provisions of the laws of that country, as evidenced by its Articles of Incorporation or Documents of Constitution, and its Registration Documents.

4.4 Bidders and all parties constituting the Bidder shall not have a conflict of interest. Bidders shall be considered to have a conflict of interest, if they participated as a consultant in the preparation of the design or technical specifications of the Works that are the subject of this prequalification. Where a firm, or a firm from the same economic or financial group, in addition to consulting, also has the capability to manufacture or supply goods or to construct works, that firm, or a firm from the same economic or financial group, cannot normally be a supplier of goods or works, if it provided consulting services for the contract corresponding to this prequalification, unless it can be demonstrated that there is not a significant degree of common ownership, influence or control.

4.5 A Bidder shall submit only one application in the same Prequalification process, either individually as a Bidder or as a partner of a joint venture. No Bidder can be a subcontractor while submitting an application individually or as a partner of a joint venture in the same Prequalification process. A Subcontractor in any application may participate in more than one application, but only in that capacity. A Bidder who submits, or participates in, more than one application will cause all the applications in which the Bidder has participated to be disqualified.

4.6 Government-owned entities in the Procuring Entity’s Country shall be eligible only if they can establish that they are legally and financially autonomous, and operate under commercial law, and that they are not dependent agencies of the Procuring Entity.

4.7 Bidders shall not be under execution of a Bid–Securing Declaration in the Procuring Entity’s Country.

4.8 Bidders and all parties constituting the Bidder shall provide such evidence of their continued eligibility satisfactory to the Procuring Entity, as the Procuring Entity shall reasonably request.


4.9 In accordance with the Government of Jamaica Handbook of Public Sector Procurement Procedures November, 2008 (http://www.mof.gov.jm)the Bidder shall have to demonstrate that they have paid such taxes, duties, fees and other impositions as may be levied in Jamaica.

4.10 Bidders should be registered with the National Contracts Commission “Registry of Public Sector Contractors” (http://www.ncc.gov.jm).

4.11 Bidders shall provide such evidence of their continued eligibility satisfactory to the Procuring Entity, as the Procuring Entity shall reasonably request.

5. Eligible Goods and Related Services

5.1 All goods and related services to be supplied under the Contract may have as their origin in any country.

B. Contents of the Prequalification Document

6. Sections of Prequalification Document

6.1 The document for the prequalification of Bidders (hereinafter - “prequalification document”) consists of parts 1 and 2 which comprise all the sections indicated below, and should be read in conjunction with any Addendum issued in accordance with ITB 8.

PART 1 Prequalification Procedures

Section I. Instructions to Bidders (ITB)

Section II. Prequalification Data Sheet (PDS)

Section III Qualification Criteria and Requirements


PART 2 Works Requirements


6.2 The “Invitation for Prequalification Applications” issued by the Procuring Entity is not part of the prequalification document. A sample form is provided as an attachment to this Prequalification Document for information only.

6.3 The Procuring Entity accepts no responsibility for the completeness of the prequalification document and its addenda unless they were obtained directly from the Procuring Entity.

6.4 The Bidder is expected to examine all instructions, forms, and terms in the Prequalification Document and to furnish all

http://www.mof.gov.jm/

http://www.ncc.gov.jm/


information or documentation required by the Prequalification Document.

7. Clarification of Prequalification Document

7.1 A prospective Bidder requiring any clarification of the Prequalification Document shall contact the Procuring Entity in writing at the Procuring Entity’s address indicated in the PDS. The Procuring Entity will respond in writing to any request for clarification provided that such request is received no later than fourteen (14) days prior to the deadline for submission of applications. The Procuring Entity shall forward copies of its response to all Bidders who have acquired the prequalification document directly from the Procuring Entity including a description of the inquiry but without identifying its source. Should the Procuring Entity deem it necessary to amend the prequalification document as a result of a clarification, it shall do so following the procedure under ITB 8 and in accordance with the provisions of ITB 17.2.

8. Amendment of Prequalification Document

8.1 At any time prior to the deadline for submission of applications, the Procuring Entity may amend the Prequalification Document by issuing addenda.

8.2 Any addendum issued shall be part of the Prequalification Document and shall be communicated in writing to all who have obtained the prequalification document from the Procuring Entity.

8.3 To give prospective Bidders reasonable time to take an addendum into account in preparing their applications, the Procuring Entity may, at its discretion, extend the deadline for the submission of applications.

C. Preparation of Applications

9. Cost of Applications

9.1 The Bidder shall bear all costs associated with the preparation and submission of its application. The Procuring Entity will in no case be responsible or liable for those costs, regardless of the conduct or outcome of the prequalification process.

10. Language of Application

10.1 The application as well as all correspondence and documents relating to the prequalification exchanged by the Bidder and the Procuring Entity, shall be written in the language specified in the PDS. Supporting documents and printed literature that are part of the application may be in another language,

provided they are accompanied by an accurate translation of the relevant passages in the language specified in the PDS, in which case, for purposes of interpretation of the application,


the translation shall govern.

11. Documents Comprising the Application

11.1 The application shall comprise the following:

(a) Application Submission Form, in accordance with ITB 12;

(b) documentary evidence establishing the Bidder’s eligibility to pre-qualify, in accordance with ITB 13;

(c) documentary evidence establishing the Bidder’s qualifications, in accordance with ITB 14; and

(d) any other document required as specified in the PDS.

12. Application Submission Form

12.1 The Bidder shall prepare an Application Submission Sheet using the form furnished in Section IV, Application Forms. This Form must be completed without any alteration to its format.

13. Documents Establishing the Eligibility of the Bidder

13.1 To establish its eligibility in accordance with ITB 4, the Bidder shall complete the eligibility declarations in the Application Submission Form and Forms ELI (eligibility) 1.1 and 1.2, included in Section IV, Application Forms.

14. Documents Establishing the Qualifications of the Bidder

14.1 To establish its qualifications to perform the contract(s) in accordance with Section III, Qualification Criteria and Requirements, the Bidder shall provide the information requested in the corresponding Information Sheets included in Section IV, Application Forms.

15. Signing of the Application and Number of Copies

15.1 The Bidder shall prepare one original of the documents comprising the application as described in ITB 11 and clearly mark it “ORIGINAL”. The original of the application shall be typed or written in indelible ink and shall be signed by a person duly authorized to sign on behalf of the Bidder.

15.2 The Bidder shall submit copies of the signed original application, in the number specified in the PDS, and clearly mark them “COPY”. In the event of any discrepancy between the original and the copies, the original shall prevail.

D. Submission of Applications

16. Sealing and Identification of Applications

16.1 The Bidder shall enclose the original and the copies of the application in a sealed envelope that shall:


(a) bear the name and address of the Bidder;

(b) be addressed to the Procuring Entity, in accordance with ITB 17.1; and

(c) bear the specific identification of this prequalification process indicated in the PDS 1.1.

16.2 The Procuring Entity will accept no responsibility for not processing any envelope that was not identified as required.

16.3 The Proposals shall be deposited in the TENDER BOX provided at the address specified in the PDS.

17. Deadline for Submission of Applications

17.1 Bidders may always submit their applications by mail or by hand. Applications shall be received by the Procuring Entity at the address and no later than the deadline indicated in the PDS and placed in the Tender Box.

17.2 The Procuring Entity may, at its discretion, extend the deadline for the submission of applications by amending the Prequalification Document in accordance with ITB 8, in which case all rights and obligations of the Procuring Entity and the Bidders subject to the previous deadline shall thereafter be subject to the deadline as extended.

18. Late Applications

18.1 Any application received by the Procuring Entity after the deadline for submission of applications prescribed in ITB 17 will be returned unopened to the Bidder.

19. Opening of Applications

19.1 Any specific electronic application opening procedures required if electronic submission of applications is permitted pursuant to Sub Clause 17.1 shall be as specified in the PDS. Procuring Entity shall prepare a record of the opening of applications that shall include, as a minimum, the name of the Bidder. A copy of the record shall be distributed to all Bidders.

E. Procedures for Evaluation of Applications

20. Confidentiality 20.1 Information relating to the evaluation of applications, and recommendation for prequalification, shall not be disclosed to Bidders or any other persons not officially concerned with such process until the notification of prequalification is made to all Bidders.

20.2 From the deadline for submission of applications to the time of notification of the results of the prequalification in accordance with ITB 28, any Bidder that wishes to contact the Procuring Entity on any matter related to the prequalification process,


may do so but only in writing.

21. Clarification of Applications

21.1 To assist in the evaluation of applications, the Procuring Entity may, at its discretion, ask any Bidder for a clarification of its application which shall be submitted within a stated reasonable period of time. Any request for clarification and all clarifications shall be in writing.

21.2 If a Bidder does not provide clarifications of the information requested by the date and time set in the Procuring Entity’s request for clarification, its application may be rejected.

22. Responsive-ness of Applications

22.1 The Procuring Entity may reject any application which is not responsive to the requirements of the prequalification document.

23. Domestic Bidder Price Preference

23.1 Unless otherwise specified in the PDS, a margin of preference for domestic bidders shall not apply in the bidding process resulting from this prequalification.

24. Sub-contrators

24.1 Bidders planning to subcontract any of the key activities indicated in Section III, Qualification Criteria, shall specify the activity(ies) or parts of the works to be subcontracted in the Application Submission Form. Bidders shall clearly identify the proposed specialist subcontractors in Forms ELI-1.2 and EXP (experience)-4.2(b) in Section IV. Such proposed specialist subcontractor(s) shall meet the corresponding qualification requirements specified in Section III, Qualification Criteria and Requirements.

24.2 At this time, the Procuring Entity does not intend to execute certain specific parts of the Works by subcontractors selected in advance by the Procuring Entity (Nominated Subcontractors) unless otherwise stated in the PDS.

F. Evaluation of Applications and Prequalification of

Bidders

25. Evaluation of Applications

25.1 The Procuring Entity shall use the factors, methods, criteria, and requirements defined in Section III, Qualification Criteria and Requirements to evaluate the qualifications of the Bidders. The use of other methods, criteria, or requirements shall not be permitted. The Procuring Entity reserves the right to waive minor deviations in the qualification criteria if they do not materially affect the capability of a Bidder to perform the contract.

25.2 Only the qualifications of subcontractors that have been identified in the application may be considered in the evaluation of a Bidder. However, the general experience and financial resources of subcontractors may not be added to


those of the Bidder for purposes of prequalification of the Bidder.

25.3 In case of multiple contracts, the Procuring Entity shall pre-qualify each Bidder for the maximum number and types of contracts for which the Bidder meets the appropriate aggregate requirements of such contracts, as specified in Section III, Qualification Criteria and Requirements.

26. Procuring Entity’s Right to Accept or Reject Applications

26.1 The Procuring Entity reserves the right to accept or reject any application, and to annul the prequalification process and reject all applications at any time, without thereby incurring any liability to Bidders.

27. Prequalifica-tion of Bidders

27.1 All Bidders whose applications have met or exceeded (“passed”) the specified threshold requirements will, to the exclusion of all others, be prequalified by the Procuring Entity.

28. Notification of Prequalifica-tion

28.1 Once the Procuring Entity has completed the evaluation of the applications it shall notify all Bidders in writing of the names of those Bidders who have been prequalified.

29. Invitation to Bid

29.1 Promptly after the notification of the results of the prequalification the Procuring Entity shall invite bids from all the Bidders that have been prequalified.

29.2 Bidders may be required to provide a Bid Security in the form and an amount to be specified in the Bidding Documents, and the successful Bidder shall be required to provide a Performance Bond to be specified in the Bidding Documents.

30. Changes in Qualifications of Bidders

30.1 Any change in the structure or formation of a Bidder after being prequalified in accordance with ITB 27 and invited to bid shall be subject to a written approval of the Procuring Entity prior to the deadline for submission of bids. Such approval shall be denied if as a consequence of the change the Bidder no longer substantially meets the qualification criteria set forth in Section III, Qualification Criteria and Requirements, or if in the opinion of the Procuring Entity, a substantial reduction in competition may result. Any such changes shall be submitted to the Procuring Entity not later than 14 days after the date of the Invitation for Bids.


Section II. Prequalification Data Sheet

A. General

ITB 1.1 The Procuring Entity is: : Bank of Jamaica

ITB 1.1 The list of contracts is: Modernization and Upgrade of Elevators

ITB 1.1 ICB name and number are:

Modernization and Upgrade of Elevators - 2016-10-10-03

ITB 2.1 The name of the Project is:

Modernization of five (5) Passenger Elevators and One (1) Canteen Elevator

Upgrade of One (1) Vault Elevator and One (1) VIP Elevator

Preventative Maintenance Program for Seven (7) Elevators, Two (2) Escalators, One (1) Hydraulic Elevator and an Oil and Grease contract for an off premises Chain Hoist Lift

ITB 4.1 (i) The parties in a JV shall be jointly and severally liable.

(ii) Maximum number of partners in the JV shall be: limited to 3.

B. Contents of the Prequalification Document

ITB 7.1 For clarification purposes, the Procuring Entity's address is:

Bank of Jamaica

Attention: Head of Procurement Procurement Administration Section Bank of Jamaica Nethersole Place

Kingston, Jamaica

Telephone: 876-922-0750

Facsimile number: 876-967-3325

Electronic mail address: [email protected]

C. Preparation of Applications

ITB 10.1 The language of the application as well as of all correspondence is: English

ITB 11.1 (d) The Bidder shall submit with its application, the following additional documents: N/A

mailto:[email protected]


ITB 15.2 In addition to the original, the number of copies to be submitted with the application is: One (1)

D. Submission of Applications

ITB 17.1 For application submission purposes only, the Procuring Entity's address is:

Attention: Head of Procurement

Address: Bank of Jamaica Nethersole Place, Kingston, Jamaica

Telephone: 876-922-0750

Facsimile number: 876-967-3325

Electronic mail address: [email protected]

The deadline for application submission is:

Date: 17 June 2016

Time: 10:00 a.m.

E. Procedures for Evaluation of Applications

ITB 23.1 A margin of preference shall apply for eligible domestic bidders.

ITB 24.2 At this time the Procuring Entity does not intend to execute certain specific parts of the Works by subcontractors selected in advance (Nominated Subcontractors).

mailto:[email protected]

Section III. Qualification Criteria and Requirements 15

Section III. Qualification Criteria and Requirements

This Section contains all the methods, criteria, and requirements that the Procuring Entity shall use to evaluate applications. The information to be provided in relation to each requirement and the definitions of the corresponding terms are included in the respective Application Forms.

Contents 1. Eligibility ....................................................................................... 16 2. Historical Contract Non-Performance ..................................................... 17 3. Financial Situation ............................................................................ 18 4. Experience ..................................................................................... 19

Section III. Qualification Criteria and Requirements 1-16

Eligibility and Qualification Criteria Compliance Requirements Documentation

No. Subject Requirement Single Entity Joint Venture

Submission

Requirements

All Parties Combined

Each Partner One Partner

1. Eligibility

1.1 Eligibility In accordance with ITB Sub-Clause 4.2

Must meet requirement

Existing or intended JV must meet requirement


N/A Forms ELI – 1.1 and 1.2, with attachments

1.2 Conflict of Interest

No conflicts of interest in ITB Sub-Clause 4.4


Existing or intended JV must meet requirement


N/A Application Submission Form

1.3 Government Owned Entity

Applicant required to meet conditions of ITB Sub-Clause 4.7




N/A

Forms ELI – 1.1 and 1.2, with attachments




Submission

Requirements



2. Historical Contract Non-Performance 2.1 History of Non-

Performing Contracts

Non-performance of a contract did not occur within the last five (5) years prior to the deadline for application submission based on all information on fully settled disputes or litigation. A fully settled dispute or litigation is one that has been resolved in accordance with the Dispute Resolution Mechanism under the respective contract and where all appeal instances available to the applicant have been exhausted.

Must meet requirement by itself or as partner to past or existing JV

N/A Must meet requirement by itself or as partner to past or existing JV

N/A Form CON-2

2.2 Failure to Sign Contract

Not being under execution of a Bid Securing Declaration pursuant to Sub-Clause 4.7 for two (2) years




N/A Application Submission Form

2.3 Pending Litigation

All pending litigation shall in total not represent more than Twenty-five percent (25%) of the Applicant’s net worth and shall be treated as resolved against the Applicant

Must meet requirement by itself or as a partner to past or existing JV

N/A Must meet requirement by itself or as a partner to past or existing JV

N/A Form CON – 2




Submission

Requirements



3. Financial Situation 3.1 Financial

Performance Submission of audited balance sheets or if not required by the law of the Applicant’s country, other financial statements acceptable to the Procuring Entity, for the last three (3) years to demonstrate:


N/A Must meet requirement

N/A Form FIN – 3.1 with attachments

(a) the current soundness of the applicant’s financial position and its prospective long term profitability, and

(a) Must meet requirement

(a) N/A (a) Must meet requirement

(a) N/A

(b) capacity to have a cash flow amount of One Million United States Dollars (US$1,000,000) equivalent

(b) Must meet requirement

(b) Must meet requirement

(b) N/A (b) N/A

3.2 Average Annual Construction Turnover

Minimum average annual construction turnover of Two Million Two Hundred Thousand Dollars (US$2,200,000) calculated as total certified payments received for contracts in progress or completed, within the last 3 years, three years



Must meet Sixty percent (60%) of the requirement

Must meet Seventy-five percent (75%) of the requirement

Form FIN – 3.2




Submission

Requirements



4. Experience 4.1 General

Construction Experience

Experience under construction contracts in the role of contractor, subcontractor, or management contractor for at least the last five (5) years prior to the application submission deadline, and with activity in at least nine (9) months in each year.


N/A Must meet requirement

N/A Form EXP – 4.1

4.2 (a)

Specific Construction Experience

Participation as contractor, management contractor or subcontractor, in at least four (4) contracts within the last three (3) years, each with a value of at least $400,000, that have been successfully and substantially completed and that are similar to the proposed works. The similarity shall be based on the physical size, complexity, methods/technology or other characteristics as described in Section VI, Scope of Works



N/A Must meet require for one contract (can be a specialist subcontractor

Form EXP 4.2(a)




Submission

Requirements



4.2 (b)

For the above or other contracts executed during the period stipulated in 4.2 (a) above, a minimum construction experience in the following key activities: a. Elevator and Escalator

maintenance. b. Elevator and Escalator Modernization c. Elevator and Escalator Repair

Must meet requirements


N/A Must meet the following requirements for the key activities listed below (can be a specialist subcontractor):

Elevator maintenance and modernization, electrical and electronic installation, electrical, mechanical and architectural engineer, cab manufacturer/ installer.

Each must have a minimum of five (5) years’ experience

Form EXP – 4.2 (b)




Submission

Requirements



and have proper accreditation for their field of work.

4.3 Registration NCC Registration Grade Must meet requirements


N/A N/A NCC Form

2-1


Table of Forms

Application Submission Form ................................................................................................... 2

Applicant Information Form ..................................................................................................... 4

Applicant's Party Information Form ....................................................................................... 5

Historical Contract Non-Performance ................................................................................... 6

Financial Situation ...................................................................................................................... 8

Average Annual Construction Turnover .............................................................................. 10

General Construction Experience......................................................................................... 11

Similar Construction Experience .......................................................................................... 12

Section IV. Application Forms 1-2

Application Submission Form

Date: [insert day, month, year] ICB No. and title: [insert ICB number and title]

To: [insert full name of Procuring Entity] We, the undersigned, apply to be prequalified for the referenced ICB and declare that: (a) we have examined and have no reservations to the Prequalification

Documents, including Addendum(s) No(s)., issued in accordance with Instructions to Applicants (ITB) Clause 8: [insert the number and issuing date of each addendum].

(b) we, including any subcontractors or suppliers for any part of the contract resulting from this prequalification process, have nationalities from eligible countries, in accordance with ITB Sub-Clause 4.2: [insert the nationality of the Applicant, including that of all partners in case of a Joint Venture, and the nationality of each already identified subcontractor and supplier of related services, if applicable];

(c) we, including any subcontractors or suppliers for any part of the contract resulting from this prequalification, do not have any conflict of interest, in accordance with ITB Sub-Clause 4.4;

(d) [insert either "we are not a Government owned entity" or "we are a Government entity, and we meet the requirements of ITB Sub-Clause 4.7];

(e) we, in accordance with ITB Sub-Clause 24.1, plan to subcontract the following key activities and/or parts of the works:

[insert any of the key activities identified in Section III- 4.2 (b) which the Applicant intends to subcontract]

(f) we declare that the following commissions, gratuities, or fees have been paid or are to be paid with respect to the prequalification process, the corresponding bidding process or execution of the Contract:


Name of Recipient

Address Reason Amount

[insert full name for each occurrence]

[insert street/ number/city/country]

[indicate reason] [specify amount in US$ equivalent]

_______________ _______________ _______________ _______________

________________ ________________ ________________ ________________

________________ ________________ ________________ ________________

________________ ________________ ________________ ________________

[If none has been paid or is to be paid, indicate “none”.]

(g) We understand that you may cancel the prequalification process at any time and that you are neither bound to accept any application that you may receive nor to invite the prequalified applicants to bid for the contract subject of this prequalification, without incurring any liability to the Applicants, in accordance with ITB Clause 26.

Signed [insert signature(s) of an authorized representative(s) of the Applicant]

Name [insert full name of person signing the application]

In the Capacity of [insert capacity of person signing the application]

Duly authorized to sign the application for and on behalf

of: Applicant’s Name [insert full name of Applicant]

Address [insert street number/town or city/country

address]

Dated on [insert day number] day of [insert month], [insert year]


Form ELI -1.1

Applicant Information Form


Page [insert page number] of [insert total number] pages

Applicant's legal name

[insert full legal name]

In case of Joint Venture (JV), legal name of each partner:

[insert full legal name of each partner in JV]

Applicant's Actual or Intended country of constitution:

[indicate country of Constitution]

Applicant's actual or Intended year of constitution:

[indicate year of Constitution]

Applicant's legal address in country of constitution:

[insert street/ number/ town or city/ country]

Applicant's authorized representative information

Name: [insert full legal name]

Address: [insert street/ number/ town or city/ country]

Telephone/Fax numbers: [insert telephone/fax numbers, including country and city codes]

E-mail address: [indicate e-mail address]

Attached are copies of original documents of

Articles of Incorporation or Documents of Constitution, and documents of registration of the legal entity named above, in accordance with ITB 4.2.

In case of JV, letter of intent to form JV or JV agreement, in accordance with ITB 4.1.

In case of Government owned entity, documents establishing legal and financial autonomy and compliance with commercial law, in accordance with ITB 4.7.


Form ELI -1.2

Applicant's Party Information Form

[The following form shall be filled in for the Applicant's parties including partner(s) of a joint venture, subcontractors, suppliers and other parties]


JV applicant legal name:

[insert full legal name]

Applicant's Party legal name:

[insert full legal name of Applicant's Party]

Applicant's Party country of registration:

[indicate country of registration]

Applicant Party's year of constitution:

[indicate year of constitution]

Applicant Party's legal address in country of constitution:

[insert street/ number/ town or city/ country]

Applicant Party's authorized representative information

Name: [insert full legal name]

Address: [insert street/ number/ town or city/ country]

Telephone/Fax numbers: [insert telephone/fax numbers, including country and city codes]

E-mail address: [indicate e-mail address]

Attached are copies of original documents of

Articles of Incorporation or Documents of Constitution, and Registration Documents of the legal entity named above, in accordance with ITB 4.2.

In case of a Government owned entity, documents establishing legal and financial autonomy and compliance with commercial law, in accordance with ITB 4.7.


Form CON – 2

Historical Contract Non-Performance

[The following table shall be filled in for the Applicant and for each partner of a Joint Venture]

Applicant’s Legal Name: [insert full name] Date: [insert day, month, year]

Joint Venture Party Legal Name:[insert full name] ICB No. and title: [insert ICB number and title]

Non-Performing Contracts in accordance with Section III, Qualification Criteria and

Requirements

Contract non-performance did not occur during the [number] years specified in Section III, Qualification Criteria and Requirements, Sub-Factor 2.1.

Contract(s) not performed during the [number] years specified in Section III, Qualification Criteria and Requirements, requirement 2.1

Year Non performed portion of contract

Contract Identification

Total Contract Amount

(current value, US$ equivalent)

[insert year]

[insert amount and percentage]

Contract Identification: [indicate complete contract name/ number, and any other identification]

Name of Procuring Entity: [insert full name]

Address of Procuring Entity: [insert street/city/country]

Reason(s) for non performance: [indicate main reason(s)]

[insert amount]

Pending Litigation, in accordance with Section III, Qualification Criteria and Requirements

No pending litigation in accordance with Section III, Qualification Criteria and Requirements, Sub-Factor 2.2.

Pending litigation in accordance with Section III, Qualification Criteria and Requirements, Sub-Factor 2.2 as indicated below.


Year Outcome as Percentage

of Total Assets

Contract Identification Total Contract Amount (current

value, US$ equivalent)

[insert year]

[insert percentage]

Contract Identification: [indicate complete contract name, number, and any other identification] Name of Procuring Entity: [insert full name] Address of Procuring Entity: [insert street/city/country] Matter in dispute: [indicate main issues in dispute]

[insert amount]


Form FIN – 3.1

Financial Situation

[The following table shall be filled in for the Applicant and for each partner of a Joint Venture] Applicant’s Legal Name: [insert full name] Date: [insert day, month, year]

Applicant’s Party Legal Name:[insert full name] ICB No. and title: [insert ICB number and title]

1. Financial data

Financial information in (US$ equivalent in 000s)

Historic information for previous [insert number] years, [insert in words]

(US$ equivalent in 000s)

Year 1 Year 2 Year 3 Year … Year n

Information from Balance Sheet

Total Assets (TA)

Total Liabilities (TL)

Net Worth (NW)

Current Assets (CA)

Current Liabilities (CL)

Information from Income Statement

Total Revenue (TR)

Profits Before Taxes (PBT)


2. Financial Documents The Applicant and its parties shall provide copies of the balance sheets and/or financial statements for two (2) years pursuant Section III, Qualifications Criteria and Requirements, Sub-factor 3.1. The financial statements shall:

(a) reflect the financial situation of the Applicant or partner to a JV, and not sister or parent companies.

(b) be audited by a certified accountant.

(c) be complete, including all notes to the financial statements.

(d) correspond to accounting periods already completed and audited (no statements for partial periods shall be requested or accepted).

Attached are copies of financial statements (balance sheets, including all related

notes, and income statements) for the two (2) years required above; and complying with the requirements.


Form FIN - 3.2

Average Annual Construction Turnover


Applicant's/Joint Venture Partner's Legal Name: [insert full name] Date: [insert day, month, year]

Applicant's Party Legal Name: [insert full name] ICB No. and title: [insert ICB number and title]

Annual turnover data (construction only)

Year Amount and Currency US$ equivalent

[indicate year]

[insert amount and indicate currency] [insert amount in US$

equiv.]

Average Annual Construction Turnover *

* Average annual construction turnover calculated as total certified payments received for work in progress or completed, divided by the number of years specified in Section III, Qualification Criteria and Requirements, Sub-Factor 3.2.


Form EXP - 4.1

General Construction Experience



Applicant JV Party Legal Name: [insert full name] ICB No. and title: [insert ICB number]

[Identify contracts that demonstrate continuous construction work over the past [number] years pursuant to Section III, Qualification Criteria and Requirements, Sub-Factor 4.1.List contracts chronologically, according to their commencement (starting) dates.]

Starting Month /

Year

Ending Month /

Year

Contract Identification Role of Applicant

[indicate month/ year]

[indicate month/ year]

Contract name: [insert full name] Brief Description of the Works performed by the Applicant: [describe works performed briefly] Amount of contract: [insert amount in US$ equivalent] Name of Procuring Entity: [indicate full name] Address: [indicate street/number/town or city/country]

(insert "Contractor” or

"Subcontractor” or "Contract Manager”]

Contract name: [insert full name] Brief Description of the Works performed by the Applicant: [describe works performed briefly] Amount of contract: [insert amount in US$ equivalent] Name of Procuring Entity: [indicate full name]

Address: [indicate street/number/town or city/country]



Contract name: [insert full name] Brief Description of the Works performed by the Applicant: [describe works performed briefly] Amount of contract: [insert amount in US$ equivalent] Name of Procuring Entity: [indicate full name]

Address: [indicate street/number/town or city/country]




Form EXP - 4.2(a)

Similar Construction Experience

[The following table shall be filled in for contracts performed by the Applicant, each partner of a Joint Venture, and specialist sub contractors]


JV Party Name: [insert full name] ICB No. and title: [insert ICB number and title]

Similar Contract No. [insert number] of [insert number of similar contracts required]

Information

Contract Identification [insert contract name and number, if applicable]

Award date [insert day, month, year, i. e., 15 June, 2015]

Completion date [insert day, month, year, i.e., 03 October, 2017]

Role in Contract [check the appropriate box]

Contractor

Management Contractor

Subcontractor

Total Contract Amount [insert total contract amount in local currency]

US$ [insert total contract amount in US$ equivalent]

If partner in a JV, or subcontractor, specify participation in total contract amount

¡insert a percentage

amount]

¡insert total contract amount in local currency]

[insert total contract amount in US$ equivalent]

Procuring Entity's Name: [insert full name]

Address:

Telephone/fax number

E-mail:

[indicate street / number / town or city / country]

[insert telephone/fax numbers, including country and city area codes]

[insert e-mail address, if available]


Form EXP - 4.2(a) (cont.)

Similar Construction Experience (cont.)

Similar Contract No. [insert number] of [insert number of similar contracts required]

Information

Description of the similarity in accordance with Sub-Factor 4.2(a) of Section III:

1. Amount [insert amount in US$ in words and in Figures]

2. Physical size [insert physical size of activities]

3. Complexity [insert description of complexity]

4. Methods/Technology [insert specific aspects of the methods/technology involved in the contract]

5. Other Characteristics [insert other characteristics as described in Section V, Scope of Works]

1-2

PART 2 – Works Requirements

2-2


Contents

1. Description of the Works ...................................................................... 3 2. Construction Period ............................................................................ 4 3. Site and Other Data ............................................................................ 5

Section V. Scope of Works 1-3

1. Description of the Works

Perform complete modernization of Five (5) traction type passenger elevators and

One(1) Hydraulic Service elevator in addition to the upgrades on Two (2) other

traction units as specified within section 14000 of the specifications for the

Modernization the elevators at the Bank of Jamaica. The contractor will provide all

equipment and services necessary for compliance with all applicable codes,

regulations and ADA requirements whether exactly described in this specification or

not. Modify all equipment being retained as necessary to achieve the above noted

objective in a first class workmanlike manner.

The Elevator/Escalator Contractor not only will furnish all material and replacement

parts necessary to keep all the elevators and escalators operating safely, but shall

provide all labor, supervision, tools, supplies and other expenses necessary to perform

a full maintenance service program, and repairs of every description, including

inspections, adjustments, cleaning, tests as herein specified in section 14001 of the

specifications for all equipment under contract.


2. Construction Period

Phase I:

Remove first Tower elevator and first Duplex elevator from service to begin

modernization.

Phase II:

Remove second Tower elevator and second Duplex elevator from service to begin

modernization.

Phase III:

Remove third Tower elevator and Canteen elevator from service to begin

modernization

Phase IV:

Remove VIP elevator and Vault Elevator from service to begin repairs

Approximate Time Periods

17 weeks for the modernization of Tower elevators

14 weeks for the modernization of Duplex elevators

12 weeks for the Repair and Upgrade of the Canteen elevator

4 weeks for the repairs and Upgrade of the VIP Elevator

4 weeks for repairs and Upgrade of the Vault Elevator


3. Site and Other Data

The project site is at the Bank of Jamaica, Nethersole Place, Kingston, Jamaica. The

site has a high rise and a low rise with Annex Building. There are three (3) units on

the high rise tower, four (4) units on the low rise tower, and one (1) unit on the

Annex Building. The following is the elevator summary data for the each building:

HIGH RISE TOWER ELEVATORS – (Modernization)

TYPE GEARLESS

QUANTITY THREE (3) PASSENGER ELEVATORS

CAR NUMBERS 1- A

2- B

3- C

TRAVEL EXISTING

SPEED 600 FEET PER MINUTE

CAPACITY 2,500 POUNDS

NUMBER OF

STOPS

CAR A FOURTEEN (14)

CAR B FIFTEEN (15)

CAR C FOURTEEN (14)

NUMBER OF

OPENINGS

CAR A FOURTEEN (14) IN LINE

CAR B FIFTEEN (15) IN LINE

CAR C FOURTEEN (14) IN LINE

FLOORS SERVED CAR A 1-12, 14, PH

CAR B G, 1-12, 14, PH, (G KEYED LOCK-OUT)

CAR C 1-12, 14, PH

OPERATION THREE (3) CAR GROUP

HOISTWAY ENTRANCE – TYPE/SIZE SINGLE SPEED CENTER OPENING 47” X 78”

(APPROXIMATELY)


LOW RISE TOWER ELEVATORS – Duplex Units (Modernization)

TYPE OVERHEAD TRACTION GEARED

QUANTITY TWO (2) PASSENGER ELEVATORS

CAR NUMBERS CARS D & E

TRAVEL EXISTING


CAPACITY 2500 POUNDS

NUMBER OF STOPS CAR D FIVE (5)

CAR E FIVE (5)

NUMBER OF

OPENINGS

CAR D FIVE (5) IN LINE

CAR E FIVE (5) IN LINE

FLOORS SERVED CAR D G, 1-4

CAR E G, 1-4

OPERATION DUPLEX

HOISTWAY ENTRANCE- TYPE-SIZE SINGLE SPEED CENTER OPENING

47” X 79”

LOW RISE TOWER ELEVATORS – VIP Unit (Upgrade)


QUANTITY ONE(1) PASSENGER ELEVATOR

CAR NUMBERS CAR VIP

TRAVEL EXISTING



NUMBER OF STOPS FOUR (4)

NUMBER OF OPENINGS FOUR (4) IN LINE

FLOORS SERVED CAR VIP 1, 2, 3, 4

OPERATION SIMPLEX

HOISTWAY ENTRANCE - TYPE-SIZE SINGLE SPEED CENTER OPENING

47” X 79”


LOW RISE TOWER ELEVATORS – Bullion (Vault) Unit (Upgrade)


QUANTITY ONE (1) PASSENGER ELEVATOR

CAR NUMBER VAULT

TRAVEL EXISTING



NUMBER OF STOPS THREE (3)

NUMBER OF OPENINGS THREE (3) IN LINE

FLOORS SERVED VAULT, BANK, NER

OPERATION SIMPLEX

HOISTWAY ENTRANCE - TYPE/SIZE MANUAL GATE 71” X 78”

APPROXIMATELY

ANNEX BUILDING ELEVATOR (Modernization)

TYPE ROPED HYDRAULIC

QUANTITY ONE (1) PASSENGER ELEVATOR CANTEEN

TRAVEL EXISTING



NUMBER OF STOPS TWO (2)

NUMBER OF OPENINGS TWO (2) IN LINE

FLOORS SERVED CANTEEN CAR B,1

OPERATION SIMPLEX

HOISTWAY ENTRANCE- TYPE/SIZE MANUAL GATE