İSTANBUL ŞEHİR UNIVERSITY

GUIDELINE ON THE PROCEDURES AND PRINCIPLES RELATING TO THE OPERATION OF STUDENT

DORMITORIES

SECTION ONE

Purpose, Scope and Definitions

Purpose

Article 1 - The purpose of this document is to lay out the qualifications sought in the students who will stay in İstanbul Şehir University’s dormitories, as well as the procedures and principles related to the dormitory management, supervision and operation.

Scope

Article 2 - This guideline applies to all students who stay in dormitories, as well as to the dormitory directors as it includes the issues, rules and regulations related to the management, operation and supervision of İstanbul Şehir University’s dormitories. It lays out the rights and obligations of the students staying in the dormitories, as well as the sanctions that will be imposed in case such rights and obligations are violated.

Definitions

Article 3 - For the following terms used in this guideline:

a) University: İstanbul Şehir University

b) Institution: Student dormitories and their places as defined in Article 2, Subsection 2

c) Dormitories Disciplinary Board (YDK): The Institution responsible for making decisions regarding discipline in dormitories

ç) Guideline: Guideline on the Procedures and Principles related to the operation of İstanbul Şehir University Dormitories

d) Fall Semester: The period between the date of commencement of the Fall Semester and the completion of the semester’s final exams

e) Spring Semester: The period between the date of commencement of the Spring Semester and the completion of the semester’s final exams

f) Summer Semester: The period between the date of commencement of the Summer Semester and the completion of the semester’s final exams

g) Student: Refers to a student registered to İstanbul Şehir University’s degree programs.

SECTION TWO

Management and Implementation

Article 4 - İstanbul Şehir University dormitories are managed by the Directorate of Dormitories.

Standard Opening and Closing of Dormitories

Article 5 - (1) The standard opening and closing dates for dormitories will be stated by the Directorate of Dormitories with consideration of the University’s academic calendar.

(2) The regulations pertaining to the accommodation of students who wish to participate in events such as celebrations, sporting events, training courses, internships and seminars, and/or students who wish to stay in dormitories during the academic year and/or summer months as guests, will be specified by the Directorate of Dormitories with the approval of the University’s General Secretary.

Extraordinary Closing of Dormitories

Article 6 - (1) Under the conditions listed below, dormitories can be closed temporarily or indefinitely:

a) The occurrence of events that threaten or remove the peace or security of students staying in dormitories

b) The use of the dormitories by students or personnel in a way that has not been permitted by the Director of Dormitories, or is contrary to dormitory rules

c) Anything that disturbs the overall order or discipline of the dormitories, or may affect the work of the Director of Dormitories or the safe stay of students

d) The outbreak of natural disasters or epidemics

e) Terrorist activities

(2) If an extraordinary decision is taken to close, or there is a situation that threatens the lives of those within dormitories, the buildings are immediately evacuated. Help can be requested from law enforcement officers.

Applying for Dormitories

Requests and Length of Stay

Article 7 - (1) The following conditions apply to students who wish to apply for and register for dormitories:

a) Enrolled on any of the University’s programs

b) Physically and mentally capable of living with other members of the public

d) Has not received one, or more than one, temporary suspensions or expulsions from the university

e) Foreign students must have a residence permit, in addition to conforming with the above conditions.

(2) Dormitory applications shall be made by the student to the Directorate of Dormitories during the dates specified and through the relevant channels and by following the declared application process.

(3) Students who do not apply to dormitories (even if they have a dormitory scholarship) within the specified period will not be allocated a room. Students who do not apply within the specified period are considered for placement only after all other desirous students have been allocated accommodation and their applications processed.

(4) Students who have a right to stay in dormitories are able to use these rights for as long as they are enrolled at the University, provided that they fulfill their obligations as students and comply with these guideline provisions.

(5) Students who have not registered for any class by the start of the semester will not be allocated a dormitory place. Students who have been allocated a dormitory place, but whose class registration is not confirmed by the Student Academic Affairs Directorate, will then have that allocation cancelled.

(6) Students with a full scholarship who also have dormitory scholarship need to renew their registration and take courses every semester to be able to stay in dormitories for free. Students who have been allocated a dormitory place, but whose class attendance is not confirmed by the Student Academic Affairs Directorate, will then have that allocation cancelled.

(7) During the placing of students in dormitories at the beginning of each academic year, dormitory scholarship students will be given priority. If places are still available, requests from other students will then be assessed.

(8) During the acceptance of paid students, priority is given to disabled, international or non-urban students. Students who are resident in the city may be admitted into dormitories by taking into consideration the distance to their place of residence. Students resident within the city are only accepted following consideration of the Directorate of Dormitories’ regional plan.

(9) The allocation of dormitories before each academic year is performed according to the following priorities:

a) Dormitory scholarship students (Student Placement Authority (OSYM) Full Scholarship, Super Scholarship, “Çok İstiyorum” Scholarship)

b) Students with disabilities c) International students ç) Students from other cities d) Students resident in Istanbul

(10) The priority of acceptance in regards to paying students can be changed by the Directorate of Dormitories.

(11) Registrations for the following year may begin early at the discretion of the Directorate of Dormitories. Under such circumstances, the order of priority specified above may not be adhered to.

Article 8 - Any student who has been prosecuted for any type of offence - even if they have been pardoned and/or have had proceedings against them suspended by the prosecuting authorities - are subject to the decision of the Dormitories Disciplinary Board regarding their acceptance.

Dormitory Registration and Conditions for Acceptance

Article 9 - (1) The acceptance and placement of students in dormitories depends on dormitory capacity for the corresponding academic year and the provisions of the guideline.

(2) Students applying to stay in the dormitories are required to submit the following documents within the specified time period to the dormitory management in order to secure their registration.

a) Application form b) A photocopy of the ID card for Turkish citizens (A passport photocopy for international

students) c) Proof of ongoing student status (study permit for international students) ç) 2 passport size photos d) Medical certificate, which has been prepared by a physician, that confirms the student’s health

is suitable for dormitory residence (Reports without tuberculosis screening are invalid and medical certificates must be renewed every year before dormitory registration).

e) Criminal record and archive record certification f) International students must provide a residence permit obtained from the Directorate of

Security g) A signed “Service Procurement Contract” that indicates the student accepts dormitory rules

and decisions ğ) A bank receipt showing semester payment of the dormitory fee (This does not apply to students

with a dormitory scholarship)

(3) A student who does not fulfill the financial obligations (payment of the room fee for the semester), or submit the necessary documents to the Directorate of Dormitories within the specified time period to have their registration made, loses their rights to stay in the dormitories.

(4) Unless it is for academic or other compelling reasons, a student who leaves dormitories within a semester may not be admitted for the following academic year.

(5) Students with a dormitory scholarship who complete the registration procedure but do not occupy their place in the dormitory within fifteen days, and it is determined that they haven’t used the dormitory room (unless they submit a valid excuse), may lose their right to stay in the dormitory.

(6) If, for whatever reason, the student’s connection with the University is discontinued, the student also loses the right to a dormitory.

(7) The Directorate of Dormitories reserves the right to change a student’s dormitory.

(8) The heating and hot water provided in dormitories may be limited during the Directorate of Dormitories’ holiday period and when there are few students in dormitory buildings.

(9) Students may reside in dormitories for limited periods during examination periods or at other times for an additional fee.

(10) The Directorate of Dormitories may refuse the requests and applications of students who have been sanctioned while staying in dormitories during a previous semester, or those who have not confirmed to dormitory policies.

Duration of Stay in Dormitories

Article 10 - (1) Registration in dormitories is limited to one academic year (Fall Semester and Spring Semester). No matter what time during the year a student completes the acceptance and registration procedure, at the end of the academic year the student is deemed to have used their right to remain in dormitories for one year.

(2) Staying in a dormitory during a previous year or semester does not confer the right to stay in subsequent semesters. It is necessary for a student to reapply for residence every academic year.

(3) Students who are resident in dormitories during the Fall Semester remain there during the Spring Semester upon the paying of dormitory fees within the specified dates. Students who do not stay in dormitories during the Spring Semester are obliged to vacate (leave) the property during a specified period. Students who do not pay fees for the Spring Semester during the specified period will have their agreement terminated.

(4) Students who wish to stay in dormitories during the Summer Semester are placed at the end of the Spring Semester. The application and placement process is announced by the Directorate of Dormitories.

(5) Dormitory buildings/floor to be kept open by a watchman during the Summer Semester will be announced at the end of each academic year by the Directorate of Dormitories. Students are obliged to move to temporary replacement rooms/floor during specified dates.

(6) Students are not able to stay in dormitories during when they suspend their registration with the University.

Dormitory Fees

Article 11 - (1) Dormitories are charged at a specific rate. Dormitory fees only include accommodation. Food is not included. The cost of the dormitories is determined every academic year and announced by the Directorate of Dormitories.

(2) Students with a full scholarship who also have dormitory scholarship have the right to reside in dormitories for free, as long as they adhere to dormitory rules and application regulations. A dormitory scholarship that gives students the right to reside free in dormitories commences from the start of classes in the Fall Semester and expires on the last day of exams in the Spring Semester.

(3) However, decisions regarding students with dormitory scholarship who will continue their studies in the Summer Semester are made by the University management. If the University decides that the dormitory scholarship does not cover the Summer Semester, boarding scholarship students are also required to pay for their stay in the Summer Semester.

Dormitory Occupation Procedures

Article 12 - (1) The final decision on dormitory placement is announced by the Directorate of Dormitories.

(2) Students who have a definite right to a dormitory submit the required documents during the period specified by the Directorate of Dormitories. For students whose room is charged, semester payment must be made periodically to the relevant bank account.

(3) Exchange students who are liable to dormitory fees pay them prior to entering the dormitory on a monthly or a semester basis (depending on how long they are resident).

(4) Students who are forced to enter dormitories on official holidays or at the weekend, may only do so after making the necessary payments and completing entry procedures.

(5) The Directorate of Dormitories must be informed of any broken or out of order furniture/appliances in the room within two days of moving in. If this is not done, all damages or missing items are the responsibility of the student. Such expenses are included on a student’s bill.

(6) A student cannot move into a dormitory before any outstanding charges that exist before the beginning of each new registration period (even if an application has been accepted) are settled.

Leaving a Dormitory or Termination of Dormitory Agreement

Article 13 - (1) A student who wishes to leave a dormitory or terminate the arrangement must complete and sign the Dormitory Termination Form and submit it to the dormitory director at least one working day before the leaving date.

(2) Officials check the room and belongings of a student who has completed the Dormitory Termination Form. The student is requested to return the room’s key/card. If it is determined that the room has suffered damage, or items have been removed, the student is charged for necessary repairs or replacement.

(3) Any personal belongings remaining in the room by students who have vacated rooms without completing the required procedures for terminating the dormitory agreement, will be kept in storage by dormitory management for a temporary period, regardless of their owner. If the items are not claimed by the students within 15 days without any excuse, it is determined that the items have been abandoned and they are disposed of. The University and/or the dormitory management is not liable for any damage or loss incurred by these items while they are in storage.

Article 14 - (1) Students who graduate from their program will have their dormitory agreement terminated.

(2) Students whose registration has been frozen, or who have taken leave from the University for one or more semesters will have their dormitory agreement terminated. These students are obliged to vacate the dormitories within two days at the latest following the respective procedure.

(3) If a student receives temporary suspension amounting to more than one month or expulsion from the Institution, then the dormitory agreement is terminated. The duration of vacation from dormitory must not exceed five days.

(4) As per the Service Procurement Contract, any student that contravenes the “MEB Private Student Accommodation Services Regulation” and the “Istanbul Şehir University Student Dormitories Guideline” or makes a misstatement will have their dormitory agreement terminated. In such a situation, students’ departure from dormitories must not exceed two days.

(5) Students who do not pay the specified amount for their dormitories within a specified period will have their agreement terminated. Vacations from dormitories must not exceed two days.

SECTION THREE

Financial Issues

Financial Issues

Article 15 - (1) Financial matters are dealt with by the University’s Directorate of Financial Affairs.

(2) Beginning from the first teaching day of Fall or Spring Semester, as prescribed in the University’s academic year

a) Students who move into the dormitory within the first 30 days pay the entire semester fee.

b) Students that take up residence between the 31st and the 60th day period pay 75% of the semester dormitory fee.

c) Students that take up residence after the 61st day pay 50% of the dormitory fee.

(3) During the Fall or Spring Semesters

a) 90% of the dormitory fee is refundable if the room is vacated less than one week before the date courses begin, as specified in the University’s academic calendar. All of the money is refunded for those who leave earlier.

b) For those who depart after the lessons have started, all of the accommodation fees for the months passed, as well as the current month, is taken. For the remaining months, 70% of the fee is refunded. Service Procurement Contract is terminated.

c) Refunds are deposited into the specified bank account within seven days of the request for refund being received from the student. Refunds require an approved Dormitory Termination Form, along with the refund request, must be submitted to the Financial Affairs Directorate and be approved by the Directorate of Dormitories.

(4) Refunds are not given to students who have registered for the Summer Semester and wish to terminate their contract and leave dormitories after the Summer Semester classes, as specified in the University’s academic calendar, have begin.

(5) Costs for any losses or damage caused to the fittings and fixtures of dormitories and/or common areas will be recouped from the student. If more than one student is responsible for the damage caused, the costs will be divided up equally between the students involved.

(6) If a student loses the key/card for a room, the student is billed for the replacement and a new room key/card is given to the student. The cost of the room key or card is determined by the dormitory management.

(7) Students who do not leave the room, when vacating the dormitory, in an ordered and clean state are billed for the cost of room cleaning.

SECTION FOUR

Student Disciplinary Procedures

Disciplinary Matters

Article 16 - (1) The “Private Student Accommodation Services Regulation” published in the Official Gazette dated 06.05.2017 and numbered 30058 also applies to all areas and individuals that are within the scope of this guideline.

(2) The sanctions specified in this section shall apply whether or not the respective violation constitutes a crime as per the Private Student Accommodation Services Regulation.

(3) Crimes that are similar in nature and severity to the acts and violations stated in the guideline and requiring disciplinary action but are not stipulated in the guideline will also be given the same kinds of penalties.

Article 17 - (1) Students who do not comply with the rules, or behave in a manner that is not compliant with the rules, either on or off the Institution, will receive a “WARNING”, “REPRIMAND” or an “EXPULSION”.

(2) Notifications related to disciplinary proceedings are made to the offending student from the University via the email address std.sehir.edu.tr. Emails sent from this address are binding for the student.

(3) A student who has received a warning and reprimand may appeal to the disciplinary board and to the relevant national educational directorate in case of an expulsion within five working days of the notification being issued. Appeals do not prevent the procedure.

(4) Students who have been expelled from the premises and had their contract terminated are obliged to vacate the dormitory within a maximum of five days of notification of the decision. In cases where the security of the dormitory is under threat, the student may be requested to vacate within 24 hours.

(5) A student who is requested to leave the dormitory due to an expulsion order submits the room key/card to the dormitory management. The room, along with the contents, fixtures and fittings, are checked. If it is determined that the room has suffered damage, or items have been removed, the student is charged for necessary repairs or replacement.

(6) No refunds will be made to a student who has been expelled.

Situations and Behavior that lead to Warnings being issued

Article 18 - Students are informed in writing of inappropriate behavior. Activities that lead to a Warning being issued are as follows:

a) Noisy behavior that disturbs others, or other forms of upsetting behavior b) Accepting visitors outside specified times and locations c) Spending the night in a room within the dormitory that has not been allocated, or in a room outside

the dormitory, without the knowledge of the dormitory directorate ç) Not taking sufficient care of the dormitory’s fixtures in terms of their cleanliness and condition d) Displaying notices in areas not specified by dormitory building management or causing damage to

displayed notices or warnings e) Behavior in a manner that is not befitting of a student f) Placing prohibited publications in dormitory buildings g) Throwing any kind of object from a dormitory window or at another person, annoying others in

any manner ğ) Hanging washing, flags, pennants etc from dormitory windows h) Failure to keep the room, as well as common and surrounding areas, clean and organized,

obstructing cleaning or disinfecting procedures ı) Not responding to requests made by dormitory officials within a reasonable time and without a

valid excuse, ignoring a written summons, and not responding to them on time i) Making the work of dormitory directors more difficult j) Leaving shoes and slippers by windows or doors (shoes or slippers left in front of doors will be

gathered by the dormitory cleaning staff and thrown into the garbage) k) Leaving dirty washing up in the kitchens (left dirty washing up will be disposed of by staff) l) Failure to submit documents and information regarding registration when requested by the

Dormitory Administration m) Behavior that contravenes the specifications of the MEB Private Student Accommodation Services

Regulation, Dormitory Guideline and/or the Service Procurement Contract n) Washing clothes in the room o) Inappropriate behavior towards Institution personnel ö) Not scanning the entry card at the turnstiles when entering and leaving dormitory buildings p) Not complying with the time restriction on final entry to the dormitories r) Storing food items in places other than the room’s refrigerator s) Feeding or sheltering animals, such as cats, dogs, birds etc, in dormitory buildings ş) Misleading dormitory management through action or by providing inaccurate information t) Use or storage of a personal electrical device, such as a kettle, for heating or preparing food etc in

the room (such items will be taken by staff and stored in the depo) u) Trading or selling in dormitories without the permission of dormitory management ü) Leaving bicycles in areas (including the surroundings of and entrance to the building) other than

the bicycle park v) Using others’ belongings without permission y) Collecting donations for any reason without permission z) Not complying with dormitory rules and warnings

Situations and Behavior that lead to Reprimands being issued

Article 19 - Students are informed in writing if their manner and behavior in dormitories is found to be inappropriate. The following instances result in a Reprimand:

a) Behavior that is not befitting or a student or which is deemed to be threatening b) Transfer of a room allocated by the Directorate or Dormitories to another student without

notification c) Use of fittings in common areas for personal use, taking such items to rooms or other areas ç) Smoking of cigarettes, pipes, cigars, water pipes and pleasure giving substances etc in all enclosed

areas (rooms, bathrooms and toilets, lounges, study rooms, corridors, laundry, cafeteria, TV room, fire exit stairs etc, all personal and communal areas) and entrances. (Tobacco and pleasure giving substances butts are considered as proof)

d) Allowing others to smoke in rooms, or ignoring such behavior and keeping cigarette butts in the room or in front of the windows. (If the person who has infringed the rules regarding cigarettes or pleasure giving substances cannot be determined, the owner of the room assumes full responsibility)

e) The cooking and preparation of food in areas (lounge, office, student rooms etc) other than the kitchen

f) Not providing one’s name and surname, and/or showing one’s identity card, to personnel when requested

g) Behavior that undermines safety, or assisting in such behavior ğ) Not complying with dormitory termination procedures, vacating late or leaving items in the room h) Failure to comply with the written warnings or communiques of dormitory management/officials ı) Damaging the property of others i) Hampering, unnecessarily occupying or making the work of dormitory management/officials more

difficult j) Organizing or taking part in meetings within dormitory buildings without obtaining permission

from dormitory management k) Failure to provide, or providing incorrect or insufficient information to the Directorate of

Dormitories when requested l) To make a habit of behavior that is not conducive to rules regarding communal living m) To make a habit out of lying n) Behavior that disturbs Institution personnel, roommates and others (humiliation, dishonorable

discourse, insults, profanity, disturbing others through telephone use etc) o) Use of emergency exit doors and fire escapes for any other purpose ö) Intentional damaging of the network system within dormitory buildings (using wireless modems

and/or routers in rooms, damaging internet sockets and connections etc.) p) Tampering with, closing, disabling or the unnecessary use of smoke and fire detectors, fire

extinguishers, fire alarms and all other fire safety equipment, or causing the fire alarm to take effect unnecessarily (should fire fighters arrive as a result of a false alarm, the students involved are liable to a fine)

r) Damaging dormitory, exterior or communal area walls through hammering in nails, pasting signs or posters, or the use of glue that damages the paintwork

s) The incitement of students or student guardians against dormitory officials ş) The housing of, or assistance in the housing of, unregistered individuals, (including family

members) or individuals who have entered dormitories without permission t) The organization of a illegal public protest against any of the dormitory directors or one of their

decisions without gaining permission from the dormitory directorate u) Use of a student’s card by another student or individual for any purpose ü) Behavior that contravenes the specifications of the MEB Private Student Accommodation Services

Regulation, Dormitory Guideline and/or the Service Procurement Contract v) If a Warning is given three times in the same academic year for the same offence

Situations and Behavior that lead to Expulsions being issued

Article 20 - Expulsion refers to the termination of a student’s agreement with the Institution with no possible readmittance and removal from the dormitory. The student is informed in writing of their obligation to vacate the dormitory within 24 hours. Situations and Behavior that lead to Expulsions being issued are as follows:

a) Theft perpetrated either within or outside the dormitories b) Contravening of the Turkish Flag Act or Turkish Flag Regulations c) Threats, attacks or violent behavior towards the Institution’s directorate, personnel or other

students ç) Possessing, carrying or using weapons, explosives, flammable items, bladed items - all of which

are legally considered a crime, or any other types of equipment capable of causing harm d) The bringing or possession of alcohol within the dormitories, being drunk, consuming alcohol in

the rooms or communal areas, being found in possession of empty or full bottles of alcohol (Full/empty alcohol bottles found in rooms will be disposed of by dormitory staff)

e) Gambling in the dormitories, including any form of playing games for money f) Fighting and behavior that prevents staff from performing their duties, and use of the dormitories

and their facilities for any other purpose g) Membership of illegal organizations, or benefitting from any form of activity by such organizations ğ) Possession or the use of drugs or pleasure giving substances within the dormitories h) The committing of grave offences or to have been convicted of committing such an offence

ı) Having been suspended from the University for one month or more i) Exhibiting behavior that disturbs the peace and tranquility of dormitories j) Entering dormitories allocated for the opposite sex without the permission of dormitory staff, or

helping another individual to do the same k) If a Reprimand is given three times in the same academic year for the same offence

Article 21 - (1) Penalties imposed on offenders will also be imposed on individuals who force or encourage others to commit the offence.

(2) Punishment is increased when others are encouraged to participate in an offence, or more than one offence of the same caliber has been committed.

(3) Students who are expelled from the Institution are obliged when vacating to remove all of their personal belongings from the dormitory. Any belongings left behind in the dormitories will be removed by dormitory staff.

Dormitories Disciplinary Board (YDK)

Article 22 - (1) The Institution’s Disciplinary Board is composed of the Head of the Directorate, along with elected main and additional assistant directors or management officials and student representatives. The dormitory director may invite the General Manager, academics from the University or administration staff to disciplinary board meetings to ask for opinions.

(2) A main and additional student representatives are selected at the beginning of each academic year in a secret election in which students who have received no sanctions participate.

(3) The Dormitories Disciplinary Board conclude their assigned duties upon notification and within seven working days at the latest. If the activities requiring an expulsion from the Institution immediately threaten students’ personal safety and the security of their property then the expulsion is concluded in 24 hours.

Disciplinary Procedures

Article 23 - (1) The disciplinary board convenes at the start of each semester to make decisions in regard to dormitory management and disciplinary matters.

(2) The necessary investigation is conducted by the management before the student is sent to the disciplinary board.

(3) Students who do not comply with dormitory rules, or disturb the order and discipline of the dormitories, will be included in the minutes that are compiled by management officials and submitted to the disciplinary board. The student concerned is required to provide his or her written or oral defense (provided that the oral defense is recorded under an official report) regarding the matter within one day following the notification of the student. If the student does not submit a written defense or statement, or if the student is understood to have left the dormitory without permission, the situation is recorded in the minutes. The decision is then made in the student’s absence. If more that one offense is to be assessed by the disciplinary board, each offense is evaluated separately.

(4) When evaluating the seriousness of the offence, the level of the student’s offending behavior, the general situation within and outside the Institution, the conditions under which the offence was committed and the mental state of the student when the offence was committed, are all considered by the manager or the disciplinary board.

(5) If it is considered necessary, the disciplinary board may extend the inquiry or appoint an additional member.

(6) Decisions made by the disciplinary board are recorded in the decision notebook.

(7) Any event that occurs in institutions which requires legal intervention is notified to the relevant authorities as soon as possible by the Institution’s management. If any of the students in institutions are arrested, the disciplinary proceedings are carried out according to the result of the judicial proceedings.

SECTION FIVE

Miscellaneous Provisions

Room Security and Room Cards/Keys

Article 24 - (1) Students must attend to their own valuable possessions. The fittings and personal belongings in the rooms are entirely and directly the responsibility of the individual student. The University and/or dormitory management cannot be held responsible for any damage or loss. If items are lost or stolen, a student can apply to the legal authorities. Information/documents that the Directorate of Dormitories is in possession of will be submitted to the legal authorities upon request.

(2) Dormitory personnel, as distinguished from daily cleaning staff, may enter a student’s room without permission for maintenance, identification of any item being removed without the knowledge of the dormitory management, or for emergency or similar situations.

(3) When deemed necessary, dormitory management and/or dormitory personnel may check a student’s cupboards and personal belongings.

(4) A student who has lost or is not currently in possession of a room card can replace the card at a dormitory management office for 10 TL. If the purchased card is returned, then the 10 TL is refunded to the student.

Last Entry Time and Visitor Admission to the Dormitories

Article 25 - (1) The last entry time to the dormitories is 24:00. In situations where arrival at the dormitories is after the last entry time, or if it is necessary to spend the night elsewhere, the student must inform the dormitory management in advance by email.

(2) Students staying at the dormitories can receive visitors between the hours of 10:00 - 23:00. Visitors have the approval from the Directorate of Dormitories to visit areas designated for this purpose. Visitors cannot be taken to the other floors, rooms, kitchens or work or relaxation lounges. If visitors do not follow these rules or cause damage in any way, this is the responsibility of the student they are visiting.

(3) Dormitory management may request that a student and visitors show their identity cards for security etc reasons. Persons who refuse to show their identity cards may be refused entry to the dormitories.

Room Occupation and Requests for Change

Article 26 - (1) During the placement of students within rooms, the postgraduate status, undergraduate class level, previously applied sanctions and compliance, health and physical status may all be considered.

(2) Students may not stay in a room different to the one they have been allocated. Students have the right to change the room they have been assigned once a semester. To do so, applications must be sent to the Directorate of Dormitories within 45 days of the beginning of the semester. Requests do not guarantee that room changes will be made. Demand is evaluated by the Directorate of Dormitories. Once a room request has been granted, a student may not then cancel it of their own accord and return to their previous room.

(3) The requests of students who reside in the dormitory during the Fall Semester and have requested a room change in the Spring Semester will be considered.

(4) If the dormitory management deems it necessary, one or all of the students resident in a room may be changed.

Article 27 - The Directorate of Dormitories may combine students in one room in order to fill vacancies that have occurred due to movements within the semester. The filling of vacancies by dormitory management is performed within seven days by one of the following methods:

a) Transfer of students from the room they are currently staying to another room.

a) The filling of a vacancy within a room where a student is currently staying with another roommate/mates (subject to dormitory management approval).

Items that should not be possessed or used in rooms

Article 28 - (1) To prevent fire and similar hazards, appliances, devices or any kind of equipment that uses gas or electricity, such as kettles, stoves, ovens, electric fryers, heaters, microwaves, sandwich toasters, grills, etc. are forbidden in the rooms. If it is determined that such devices are in the rooms, they are confiscated by dormitory management and kept storage, only to be returned at the end of the semester.

(2) The items in question may, upon a student’s request, be removed to a building other than a dormitory. If the rules are again infringed, the electric device or appliance may not be returned to the student until the end of the semester. The student is obliged to collect their electrical equipment with the first fifteen days following the end of the semester. If the items are not collected within this period, and no excuse is provided, the student is deemed to have abandoned their property rights of the items.

Cleaning and Related Topics

Article 29 - (1) The cleaning of student rooms and dormitory common areas is carried out by cleaning staff within the period and by the schedule determined by dormitory management. In addition to the cleaning program specified by dormitory management, it is the responsibility of students to keep their rooms clean.

(2) Students should keep their rooms tidy and in a state conducive for the cleaning procedure. If the rooms are found to be in a state unsuitable for cleaning, with personal items scattered around, cleaning will not be performed.

(3) Students may do their washing and drying in the laundry (as long as they provide their own cleaning supplies). The Directorate of Dormitories reserves the right to change the conditions of laundry use.

(4) Students buy the necessary personal cleaning items themselves to use in their rooms (toilet paper, paper towels etc). Dormitory management does not supply cleaning items in the rooms for students’ personal use.

(5) There is a designed room for students to do their ironing. Irons and ironing boards located in this room cannot be taken into the students’ own rooms.

(6) Every student who is registered for the dormitory is assigned a duvet, pillow and bedding set (bedsheet and bed and duvet cover) by dormitory management. The bedding set is washed every fifteen days by the dormitory management. It is the responsibility of the student to hand in their dirty bedding to the relevant personnel for cleaning and for putting the clean bedding on their bed.

(7) Students will be billed for any damage they cause to washing and drying machines, or irons or ironing boards.

(8) Students use their own personal items (plates, spoons, forks, pans) within the shared kitchens. Neither clean nor dirty personal items are left in the kitchens after use. In such circumstances, such items will be thrown away by staff. Food cooked in the kitchen must only be consumed in the kitchen.

(9) Meals may not be consumed in the study rooms. Odorous food may not be kept or eaten in the dormitory rooms. Students are able to store food in the mini refrigerators located in the rooms. Food items that are smelly, past their best before date, or has gone off may be thrown away by staff. The cleaning of the refrigerators in the rooms is the responsibility of students.

(10) Items left in common areas such as the kitchen, WC, lounge and the laundry are the responsibility of the student in question. The Directorate of Dormitories does not take responsibility for the loss of or damage to valuable possessions.

Health Problems

Article 30 - (1) A student who has any time of health problem should ask a dormitory official how to get to a nearby health clinic. If the health issue is an emergency, a dormitory official calls an ambulance and the student is accompanied by a friend to the health center.

(2) If it is seen from a student’s behavior by dormitory management or roommates that the student is unable to live in a communal dormitory environment, they can be directed to the University’s Psychological Counseling and Guidance Center.

(3) The dormitory management may request a detailed medical report if a student is suspected of having a psychological issue or other problem. If the student is evaluated to be unable to stay in the dormitories with other students, then their agreement with the dormitory may be terminated.

Liabilities

Article 31 - The student that resides in the dormitory states and accepts that he or she is not going to harm other students in the dormitory, the property, fixtures, and staff of the Institution, and third parties, and if any of the above occurs, the student also states and accepts that, according to this guideline, he or she accepts responsibility and pays for any damage. Any other actions and behaviors, which directly or indirectly damages the Institution, that hasn’t been included in this guideline, will be evaluated according to the mentioned necessary compensation.

SECTION SIX

Enforcement

Enforcement

Article 32 - (1) All students staying in the dormitories are bound by this guideline; the latest version of which is published on the dormitory WEB page.

(2) The responsibility for reviewing and updating this guideline is the responsibility of the Directorate of Dormitories. Revision will take place in June of each year.