• Staff Name • Staff Title

• Secondary Staff Name • Staff Title

State Regulatory Registry

Paola Alvarado Manager, Training

State Regulatory Registry

• Utilizing the Chat feature on WebEx

• Question & Answer

• Federal Registry Resource Center

• Complete survey for any unanswered questions

Renewal Basics Renewal/Reactivation Periods

Eligibility & Exemptions

NMLS Registry Resource Center Renew – Reactivate Pages

Demonstration Institution Renewal

Renewal/Reactivation Activity Report

MLO Renewal

Question & Answer

• Understand the differences between the renewal and reactivation periods.

• Understand how to use the Renew-Reactivate page on the Registry Resource Center.

• Complete the renewal process for both the institution and all MLOs through NMLS.

• Use the Renewal/Reactivation Activity Report to manage the renewal process for all MLO registrations.

Renewal Period

• Institutions and mortgage loan originators (MLOs) must renew their registration for the following calendar year.

• NMLS Processing fee:

• $100 for institution renewal

• $30 for MLO

Reference: Resource Center: Renew – Activate

November 1, 2014 – December 31, 2014

Renewal

Begins

Renewal

Ends

Reactivation Period

• Registration status will become Inactive-Failed to Renew for those registrants who fail to renew prior to 12/31.

• Those registrants become eligible for reactivation during this period.

• Annual processing fees are applicable.

Reference: Resource Center: Renew – Activate

January 1, 2015 – No End Date

Reactivation

Begins

Eligibility

• A registration is considered eligible for renewal if the registration status is Active.

Exempt

• MLOs who become initially registered on or after July 1, 2014 are exempt from renewal.

– For Example:

• A new MLO becomes Active for the first time on September 5, 2014.

Reference: Renewal Handbook

• The institution must be renewed first.

• If institution has 100 or fewer MLOs, those MLO registrations will be available for renewal along with institution.

• If institution has more than 100 MLOs, only institution will display.

Federal Renewal Process: Institution

NM

LS

Institu

tio

nM

LO

Start

Select institution

& pay renewal

fee

Notification to

institution

Renewal status:

Renewed

Submit: Manual

Step 1 – Click the Renew/Reactivate tab Step 2 – Click Submit in the submenu Step 3 – Click the Manual button

• Institutions with 100 or fewer MLOs can renew their institution and eligible MLOs at the same time.

Step 4 – Select institution (and any MLOs listed) Step 5 – Click the Add to Cart button

Next Step: Run the Renewal/Reactivation Activity

Report

Renew/Reactivation Activity Report • Tool to help determine which MLOs must be

renewed.

Renewal Status

July 1st and October 31st November 1st and December 31st

Eligible for Renewal

MLO Registration is eligible for renewal in the upcoming renewal period.

MLO Registration is eligible for renewal in the current renewal period.

Eligible for Reactivation

MLO Registration is eligible for reactivation.

MLO Registration is eligible for reactivation.

Exempt MLO Registration is exempt from renewal in the upcoming renewal period.

MLO Registration is exempt from renewal in the current renewal period.

Pending Attestation

MLO has been submitted for attestation but has not attested yet.

MLO has been submitted for attestation but has not attested yet.

Reactivated MLO registration has been Reactivated. MLO registration has been Reactivated.

Renewed N/A MLO registration has been renewed during the current renewal period

• Institution users should pay close attention to the following columns:

• The Renewal Status may require action on behalf of the MLO:

Eligible for Renewal

Pending Attesting

Renewed Exempt Eligible for Reactivation

Reactivated

Institution must submit for renewal

MLO must attest

No action No action

Institution must submit for renewal

No action

Launch Online Demo

• Institution may have two options to submit MLO renewals

• Institution must initiate & pay for MLO renewal fees

• MLO must attest to renewals in order to complete process

Federal Renewal: MLO Process

NM

LS

Institu

tio

nM

LO

Start

Pay for renewal

fees

Notification to

Individual:

Renewal

Attestation

Logs in & Attests

to renewal

Notification to

individual &

institution

Renewal status:

Renewed

Select renewal

process: Manual

or Upload

• There are two options to submit MLO renewals: Upload & Manual

• The upload option is available regardless of the number of eligible MLOs.

NOTE: Once the number of eligible MLOs drops to or below 100, institutions will have the option to use Manual.

100 or Fewer Eligible MLOs

101 or More Eligible MLOs

Upload Upload

Manual -

• To proceed with the upload method, a CSV file must be created.

• The following chart provides the specifications for the data format:

Field (Column Header)

Description Required? Format

NMLS ID MLO NMLS ID Yes Numeric

Renewal Group Name

An optional group name assigned by the institution to each record in order to facilitate management of MLO renewal process

No Test (limited to 20 characters)

Reference: Batch Upload Specifications & Template

• The Successful Records file will look the same as the upload file.

• The Rejected Records file indicates those records which are not successfully processed due to one or more errors.

– File will contain an Error Description to help identify the problem.

Display Description

Row does not have required number of columns The row does not contain the columns required in the file specification

The MLO no longer has a confirmed employment with your institution

The MLO does not have a confirmed employment with the institution

Individual ID is an invalid format The individual ID provided is not in the correct format

Individual ID must be provided The individual ID has not been provided

Individual ID is not valid The individual ID provided does not belong to an individual in NMLS

The MLO's registration has already been submitted for renewal/reactivation

The individual registration is not eligible for renewal/reactivation based on the current renewal status

The MLO's registration is not in an Active or Inactive-Failed to Renew status

The individual registration is not eligible for renewal/reactivation based on the

Row contains invalid character(s) One or more fields contain prohibited character(s)

The MLO does not have a registration for the agency of the requesting institution

No registration exists for this individual matching the federal agency of the institution

Launch Online Demo

Attestation is Required

• After an institution pays for an individual’s renewal, the individual will receive the following email:

Subject Renewal/Reactivation Attestation is Required

Body ABC Bank (1234) has submitted your Federal MLO Registration for renewal and/or reactivation. You must attest to your record to complete the renewal/reactivation process. Use the Log in to NMLS button in the upper right corner of the NMLS Resource Center to login and complete your attestation under the Renewals tab. View the Renewal/Reactivation Quick Guide for tips on attestation. Please contact your employer if you need additional information

Pending Renewal Attestation

• If an individual has a renewal attestation that has been pending for 5, 10, or 15 days, they will receive the following email:

Subject John Smith (NMLS ID 1234) Pending Renewal Attestation for Federal MLO Registration

Body The renewal of your federal MLO registration has been in a Pending Attestation status for the past 15 days. See below for further details. Primary Federal Regulator: Board of Governors of the Federal Reserve System Current Registration Status: Active Current Renewal Status: Pending Attestation Renewal Status Date: 11/15/2014

Please log in to NMLS and attest to complete the renewal process.

Renewal Complete

• Once an individual has completed the renewal attestation, they will receive the following email:

Subject Renewal/Reactivation Complete for Federal Registration in NMLS

Body The renewal of your federal MLO registration has been in a Pending Attestation status for the past 15 days. See below for further details. Registration Status: Active Registration Status Date: 10/16/2012 Renewal Status: Renewed Renewal Status Date: 11/15/2014

You may view detailed information regarding your registration through Composite View in NMLS.

MLO Renewal Activity (2 versions)

• When MLO’s renewal status changes to ‘Renewed’ or ‘Reactivated’ institutions will receive one of the following emails:

More than 500 MLOs

Subject MLO Renewal Activity

Body The renewal status for a significant number of federal MLO registrations was updated to Renewed or Reactivated. Please log in to NMLS and generate the Renewal/Reactivation Activity Report under the Renew/Reactivate tab for further details.

Less than 500 MLOs

Subject MLO Renewal Activity

Body The renewal status for the following federal MLO registrations was updated to Renewed or Reactivated. See below for further details. [Renewal/Reactivation Activity Report]

• Renewing your $55 VIP Credential is not the same as the $100 institution renewal

• A criminal background check is NOT required for renewal

• Even if prints have expired

• Employment changes during Renewal

• Federal Renewal Handbook – page 12

• Where do they go wrong?

– Try to Attest to a MU4R filing under the Filing tab

– Try to renew on the state context of NMLS

• State context: “Renewals”

• Federal context: “Renew/Reactivate”

Resources

• Renew-Reactivate page on the NMLS Resource Center

– Renewal Handbook

– FAQs

– Institution Renewal Quick Guide

– Individual Renewal Quick Guide

• Renew/Reactivate Activity Report

Amending a record

• Amending an MU1R Quick Guide

• Amending a MU4R Quick Guide

NMLS Call Center

• 1-855-NMLS-123 (1-855-665-7123)

Make sure to complete our survey.

We follow up on all questions!