STABILIZING THE ADMNISTRATION OF APPRENTICESHIP SCHEME AT

BYSRAVYA.VNKVKSTABILIZING THE ADMNISTRATION OF APPRENTICESHIP SCHEME AT

CONTENTS:ABOUT WEBOATAPPRENTICESHIP SCHEMEOBJECTIVE & DELIVERABLESEXISTING PROCESS FLOWCHALLENGES FACED AT WEQUESTIONNAIREDATA INTEPRETATION &ANALYSISRECOMMENDATIONSREFERENCES

Wuerth Elektronik:One of the most successful companies of Wuerth Group with 3 manufacturing and 16 production units worldwideIt manufactures :Electronic & Electromechanical ComponentsPower Circuit BoardsIntelligent SystemsWuerth Elektronik India Pvt Ltd:Design & Engineering plant Design Products: Power Circuit BoardsSoftware: CAM(Computer Automated Manufacturing)

BOARD OF APPRENTICE TRAINING:Started 5 decades ago by Ministry of Education & Government of India.The scheme is named as Practical Training Stipendiary SchemeObjectives of BOAT: Providing Practical Training to the fresh Engineering Graduates and Diploma Holders in Engineering.Objectives of Apprenticeship Act 1961:(i)To regulate the program of training of apprentices in industries so as to conform tothe syllabi, period of training etc. prescribed by the Central Apprenticeship Council and(ii)To utilize fully the facilities available in industries for imparting practical training with a view to meet the requirements of skilled workers in the country.

IMPORTANCE OF APPRENTICESHIP SCHEME & APPRENTICE :Apprenticeshipis a system oftraininga new generation of practitioners of atradeorprofessionwith on-the-job training and often some accompanying study (classroom work and reading). Apprenticeship also enables practitioners to gain alicenseto practice in aregulated profession.Apprenticesorprotgsbuild theircareersfrom apprenticeships. Most of their training is done while working for an employer who helps the apprentices learn their trade or profession, in exchange for their continued labor for an agreed period after they have achieved measurable competencies

Objective:Stabilizing the Administration of Apprenticeship scheme atWuerth Elektronik India Pvt Ltd.Deliverables:Sourcing & Hiring of Apprentices trainees as per the eligibility criteria prescribed by the Board of Apprenticeship training.Registration of the Apprentice Trainees as per the guidelines.Periodical assessment of Apprentice Trainees and filing of form No. APP 6 Quarterly assessment formTraining completion reportsSubmission of stipend of claims.Termination of contract if any.Apply for certificate of proficiency.

Define:The project was carried out understand the Gamut of operations involved in the Apprentice Training which is imparted to engineers & diploma holders in mechanical & E&C stream.Through this study some of the Gaps were observed, we identified them & provided suitable solutions so that the practical requirements of the evolving industry can be met.

Measure:

CHALLENGES FACED IN EACH STAGE

Hiring stage- (Unable to hire right Talent)

Even though the Industry pre-requisite is of the diploma candidates, it is always been observed that, the engineering candidates precedes the diploma candidates

Why Diploma Candidates dont opt for the Apprenticeship Scheme:Diploma candidates due to the lateral entry in engineering courses, they do not opt for apprenticeship scheme. Due to this situation in the market, even the approved number cannot be taken for the training.Lack of awareness on the apprenticeship scheme at the college level leads to the candidates opting for salary based jobs rather than getting trained for a stipend.

Assessment:(Very hectic Task)Quarterly Assessments of apprentice trainees along with their respective mentors, team leaders, training head and HR will be conducted.Feedback on the apprentice trainees performance during the quarter is shared and clear expectation for the upcoming quarters is discussed. Earlier APP-6:1.Prepared APP-6 statement individually for every Apprentice trainee for each Quarter2.Time consumed is almost equal to No. of. Apprentice * No. of. Months

Earlier APP-6:

Contd

Present APP-6:

Present APP-6: The names of the apprentices together in each quarter and the details could be filled up and sent to BOAT for the quarterly up dation. The change brought in saved a lot of time because the work was completed in just a matter of 2 days. So you can see that with the new change in the app 6 form ,it led to a minimizing time which the employee could use to do some other productive work rather than spending here the whole time and refrain from piling up the other work.

Comparison between Earlier APP-6 Vs APP-6:

Claim Form(Unable to submit claim form inline with the BOAT expectations):Claim Form: Consists of the details of the claims need to be paid to the candidate and the amount of claim to be reimbursed to the candidate from the government.Earlier Claim Form: The details was computed as per the payroll processing of salaries every monthExpectations from BOAT:1. Claim Sheet for each Quarter2.Authentication of the Candidate

Present Claim Form:

Single sheet of Claim form for whole Quarter is done.Separate column named Signature of Trainee is introduced in the Claim sheet. Under this column:1.The Apprentice trainee who are present in that quarter are asked to sign for having received the stipend2.Incase if the Apprentice trainee is left in one of the months in that quarter, his bank statement is attached instead of his signature.Lot of Time is also reduced.

Earlier Claim:

Present Claim:

ABSENTEEISM:QUESTIONNAIRE:Designation Graduate Engineer Trainee Technician 1. When did you join the Apprenticeship training program? 2. What made you join in the Apprenticeship Program ? Inspired by Technology Learning Opportunities Post Apprenticeship Training absorption to the company Transparency in operations Overall culture of the organization Clear carrier development plan Other:

Contd3. State reason for your absence to work ? Medical leave Attending exams for your higher studies Going out for a vacation 4. What is the reason for quitting your training without completing it for a span of 1year ? Government Job Higher Studies Financial Commitments Overseas study Entrepreneur ventures Unable to cope up with the training

Contd..

5. If a stringent law is enforced for the candidates quitting half way, would you still consider leaving your training mid way ? Yes No I don't know 6. If the amount paid was little higher than what you are currently getting paid, would you complete your training Period? Yes No

ANALYSIS:

Snapshot of recruitment process done at apprenticeship fair

RECOMMENDATIONS:Automated Claim FormAutomated APP-6Optimizing the potential of the training.Should concentrate on inculcating discipline to Apprentice while the training program is carried out.Increase Stipend amount to the ApprenticeShould reduce the working hours of the Apprentice.

References:http://www.we-online.comhttp://www.boatsr-apprentice.tn.nic.inData taken from Mrs.Mamatha Prabhu(HR & Admin at WE)