St. Joseph School

Family Handbook

2019-2020

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MISSION STATEMENT

St. Joseph School offers an education that combines Catholic tradition

with academic excellence. As a community grounded in humility,

compassion and self-respect, students are inspired and encouraged

to imitate the qualities of our patron, Saint Joseph.

BELIEF STATEMENTS We believe that:

• The life and teaching of Jesus Christ is the foundation of all learning.

• A Catholic learning environment shows reverence for God, for each other and for creation.

• Strengthened by our faith, students will acquire knowledge, skills and attitudes to research and interact with information effectively.

• Service is an essential part of the education of our students.

• Academic excellence is the shared responsibility of the parish, the administration and faculty, family, student and community.

• Through rigorous academics and varied assessments, students are prepared to be life-long learners through the 21st Century.

• Every student is valued for his/her unique gifts and talents.

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ACADEMIC POLICY

1. Academic Program

Using a diocesan-designed curriculum, Saint Joseph School builds upon a strong academic

foundation. The school offers diocesan-certified Pre-Kindergarten, Kindergarten, First through Eighth

Grade, Honors Math, Spanish (Grades 5-8), a well-equipped science lab, art room, instrumental music

instruction and class, and physical education. Standardized-test results are above national norms.

2. Preparation for Class

The student is responsible for completing all class assignments, homework, short-term and long-term

projects on time. Failure to do so indicates a lack of serious preparation for class. Parents will be

informed about incomplete assignments through either My Students Progress or written notice, as

indicated by the teachers. Some assignments will be included in the students’ trimester grades.

Therefore, incomplete assignments could affect the student’s grade on the report card.

Daily performance of students is assessed by the teacher. Examination of copybooks and worksheets

for neatness and completeness of work, as well as class participation, are part of the overall report

card grade, especially in the Effort and Study Skills section.

All students must be encouraged to use copybooks properly. Students should not tear pages from

copybooks, skip pages, or use his/her copybook as a drawing or scribbling pad. The use of Wite-Out

is not permitted. Students are to follow the directions of their teachers in completing all work in

copybooks, worksheets, etc.

Textbooks are lent to students for their use. These may not be written in or scribbled on and are to be

kept in good condition. All textbooks are to be covered. Netbooks, computers, and all future

technology purchases are supplied for use of the students. Students will use these materials

responsibly and with care.

3. Class Participation

Students are expected to:

• Give attention and respect to the teacher at all times.

• Show respect and concern for other students by a willingness to share and to take turns.

• Actively participate in class by responding orally or in writing as circumstances dictate.

4. Homework

Homework refers to an assignment made by a teacher that will positively reinforce a concept

presented in class. Homework includes both written and study assignments, and should be done by

the student independently. While this does not preclude parental help or interest, the assignments

should not require undue parental assistance or supervision. Ample time should be allowed for the

completion of out-of-class research assignments or projects.

Homework time would include both daily written and study assignments as well as time needed for

long-term projects, when applicable. Homework begins in Kindergarten. The following time per

night is suggested for homework in other grades:

Grades 1 and 2 30 minutes

Grades 3 and 4 60 minutes

Grades 5 and 6 90 minutes

Grades 7 and 8 120 minutes

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The school realizes that teachers, students and subjects vary. The objective is not time, but the

extension of learning beyond class time.

In the event of absence or suspension, all homework and missed assignments are to be made up within

the timeframe determined by the teacher. If a student is absent, parents may call the school office to

request assignments. These can be picked up in the lobby between 2:50 and 3:30 p.m. or sent home

with a sibling.

5. My Students Progress

St. Joseph School uses the My Students Progress (MSP) Learning Management System for parents

and students. This system provides an online platform for parents and students to retrieve information

such as attendance records, grades, progress reports, report cards, assignments, and additional forms

of communication. Parents should review this information regularly with their children in Grades 4 to

8 in order to be completely informed about his/her current academic status. Behavior and discipline

reports may be incorporated into MSP, and you will be notified of this implementation.

In some grades, regular or weekly progress notices are sent home. These notices may also indicate

students’ grades, missing homework or class assignments, or missing tests.

6. Student Recognition

Student achievements are acknowledged during morning announcements and/or in the weekly written

home communications. We ask that parents and students notify the school office of these

achievements in order for the students to be recognized.

7. Promotion or Retention

Student progress is monitored throughout the school year. At the end of the first trimester, the

parent/guardian is informed of the student’s academic, social and emotional progress. At the end of

the second trimester, the teacher will contact the parent/guardian of a student who continues to

experience difficulty to discuss the possibility of support services and/or retention. By the end of

May, the teacher(s) will schedule a follow-up meeting with the parent/guardian. If retention is

indicated, the parent/guardian will receive an official notification that must be signed and returned to

the school administration.

Promotion or retention is at the discretion of the administration in consultation with the teacher.

8. Report Cards

Report cards are issued three times a year to students in Grades 1 through 8. Kindergarten students are

issued a Kindergarten Progress Report three times a year.

Each student is responsible for his/her own report card grade by satisfactorily fulfilling the following

requirements:

• Major testing

• Quizzes

• Oral and written reports

• Independent classroom work

• Active participation in classroom lessons and activities

• Class/individual projects

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In order for parents to be aware of the academic progress their child is making with regard to weekly

tests, quizzes, and projects, these documents are to be signed by parents and returned promptly (in

most grades). The specific procedures are reviewed with parents at Back to School Night.

All financial obligations must be current in order for a report card to be issued.

9. Standardized Testing

The Terra Nova Test will be administered each year to students in Grades K to 7. No doctor

appointments or vacations should be scheduled during Terra Nova testing. The results are

communicated to parents and are utilized by the school for curriculum planning.

10. Summer School

Students (Grades 3-7) with a failing general average for any major subject must attend summer

school. The following options are allowed:

a) Attendance at summer classes offered through your school district or through local

universities. A written report at its conclusion must be provided.

b) Twenty hours of private tutoring by a certified teacher who will supply the school with a

checklist of skills taught and a narrative progress report. The twenty hours may include

hours of attendance at an appropriate summer class offered at St. Joseph School.

Students graduating with a failing grade must follow the regulations set by the receiving high school.

11. Graduation

Eighth grade students who have completed the prescribed course of study and maintained a suitable

discipline record are eligible for graduation if all financial obligations have been met. Procedures for

graduation are determined by the Administration and the eighth grade teachers.

12. Closing Exercises

Participation in closing exercises is a privilege, not a right. The school has the right to deny any

student from participating in closing exercises if, in the view of the school, the student’s conduct or

academic or disciplinary record indicates that the privilege should not be extended.

BEHAVIOR POLICY

Discipline is a necessary reflection of the philosophy of a Catholic school. The school and individual

classrooms should nurture a positive sense of self-discipline in order to provide an environment

conducive to learning. Effective discipline has as its end the development of students who respect

themselves, other persons, and those in authority. As a general rule, the classroom teacher manages the

discipline issues of the class and enlists the help of the administrator in cases involving serious or

repeated misbehavior (Archdiocesan Policies and Procedures #S 319, 2009).

Disciplinary Procedure for Kindergarten to Grade 2: Teachers in the primary grades use a variety of

behavioral and motivational strategies to maintain positive and effective classroom management.

Discipline is usually handled individually by the classroom teacher.

Disciplinary Procedure for Grades 3 to 5: The teachers in the middle elementary grades effectively use

a Big Bucks System or age-appropriate system. With Big Bucks, students are able to earn Big Bucks for

exemplary and cooperative behavior or lose Big Bucks for misbehavior or for lack of work and effort.

Using donated items, classes hold an auction twice a year to make purchases with the Big Bucks that were

earned. Teachers may adapt or change their disciplinary procedures as needed.

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ST. JOSEPH SCHOOL PEACE POLICY

Discipline is a necessary reflection of the philosophy of a Catholic school. The school and individual

classrooms should nurture a positive sense of self-discipline in order to provide an environment

conducive to learning. Effective discipline has as its end the development of students who respect

themselves, other people, and those in authority. As a general rule, the classroom teacher manages the

discipline issues of the class and enlists the help of the administrator in cases involving serious or

repeated misbehavior (Archdiocesan Policies and Procedures #S 319, 2009).

In school, every child has the right or privilege to learn and every child has the responsibility to follow

school and class rules. While a verbal warning will most often occur first, consequences must be

expected when wrong choices are made. Please note the revised terminology of Infraction and

Demerit rather than Behavior Slip (revised summer 2019).

1. I have the privilege to wear the uniform of St. Joseph School. This means I have the responsibility

to abide by the Dress Code found in the Parent Handbook.

● Any student who does not follow the dress code will receive an Infraction slip. The

parents may be called to bring the correct uniform to school. Three (3) Infraction slips

will result in one Demerit.

2. I have the privilege to be educated at St. Joseph School between the hours of 8:20 a.m. and 3:00

p.m. This means I have a responsibility to be on time, attend all classes, and stay on school

premises until being dismissed according to my parents’ plans.

● Any student who is late and/or leaves early three times, without a note, will receive an

Infraction slip. Three (3) Infraction slips will result in one Demerit. Any student who

does not attend class or leaves the school premises without permission will receive an

automatic detention.

3. A respectful quiet is expected to be observed in the hallways at all times. This respectful quiet is

also to be observed in response to bells throughout the day.

● Any student who fails to observe a respectful quiet will receive either an Infraction slip

or a Demerit depending on the noise level. Three (3) Infractions will result in a Demerit.

4. I have the privilege to be educated at St. Joseph School. I will complete and hand in my

assignments when they are due.

● I understand that my teacher will provide a consequence for not handing in my

assignments when they are due. This is up to each individual teacher.

5. I have the privilege to use God’s gift of food for its intended purpose. This means I eat what I

have been given with respect and dignity. I have the responsibility not to waste or damage my

food or the food of another and to refrain from the use of gum in any manner.

● Any student who wastes, damages, or throws food of their own or others, or uses gum

will miss recess and may spend the next day’s recess helping to sweep and clean up the

cafeteria. An Infraction slip will be issued or a Demerit depending on the severity of the

behavior. Three (3) Infractions will result in a Demerit, and three Demerits will result in

a detention.

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6. I have the privilege to be safe at St. Joseph School. This means that no one will direct threatening

or inappropriate language toward me or use such language in my presence. I have the

responsibility to make others feel safe with my words and to refrain from using threatening or

inappropriate language. I know that I may not use threatening or inappropriate language as a

joke.

● To another student: Any student who directs threatening language, oral or written,

toward another student or uses inappropriate language, oral or written, will receive an

immediate detention, will call parents, and will write a letter of apology to the other

student. ● To an adult: Any student who directs threatening language, oral or written, toward an

adult or uses inappropriate language, oral or written, will have his/her parent called,

have an immediate conference with the principal and will immediately be suspended for

two days. A report will be written for documentation purposes. ● Continued violations: If this behavior continues, the student will be expelled from

school.

7. I have the privilege to be heard at St. Joseph School. This means that no one will yell, scream or

shout at me. I have a responsibility to speak to others with respect instead of yelling, screaming or

shouting at them and use appropriate language, both oral and written.

● To a student: Any student who yells, screams, shouts, or speaks unkindly to another

student will receive an Infraction slip or a Demerit at the teacher’s discretion. ● Continued violations: Any student who continually shouts or speaks unkindly will meet

with the principal or guidance counselor. His/her parents may be required to meet with

the principal. An automatic detention may result. ● To a teacher/adult: Any student who yells, screams, shouts, or speaks unkindly to an

adult will write a letter of apology to that adult, meet with the principal and be suspended

immediately for two days. A report will be written for documentation purposes. ● Continued violations: Any student who continues to shout or speak inappropriately to an

adult will be expelled.

8. I have the privilege to be respected as a child of God at St. Joseph School. This means that no one

will treat me unfairly because of my ethnicity, my weight, my height or my gender. I have a

responsibility to treat others fairly and with respect.

● Any student who treats another student unfairly will meet with the principal or guidance

counselor to discuss the behavior and will write a letter of apology to the student they

treated unfairly. A Demerit will be sent to his/her parents to be signed and returned the

next day. ● Continued violations: If this behavior continues, the student will serve a detention. The

parents will also be required to meet with the principal. Further consequences may

result.

9. I have the privilege to come to a clean, neat, gum and litter free St. Joseph School, including the

classroom environment, supplies, and textbooks. This means that everyone will protect school

property and clean up after him or herself and help others to do the same. I have a responsibility

to keep the environment clean, neat, gum and litter free and to refrain from any vandalism.

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● Any student who does not make an effort to maintain a clean, neat and litter free

environment will receive an Infraction slip. ● Any student who vandalizes the school in any way will receive a detention and will need

to make restitution for the damage. Future vandalism will result in an automatic out of

school suspension and possible expulsion.

10. I have the privilege to a healthy body and mind. This means I will not use or be in possession of

tobacco, alcohol, drugs, or exhibit immoral conduct. I will also refrain from using or bringing in

juuls or other vaping devices. I have the responsibility to treat my body with respect and to

understand that each person has the right to this same treatment.

● Any student who uses or is found in possession of tobacco, alcohol, drugs, or vaping

devices, or exhibits immoral conduct will receive an automatic out of school suspension

with the possibility of expulsion.

11. I have the privilege to be safe at St. Joseph School. This means that no one will hit me kick me,

push me, pinch me or hurt me in any way, including horseplay which could lead to more serious

conduct. This also means that no one will hurt me with mean words. I have the responsibility to

make others feel safe with my words and to refrain from fighting and physical aggression. This

also means I will not bring any weapons to school, or anything that can be used as a weapon.

● To another student: Any student who exhibits physical aggression toward another

student will receive 3 Demerits automatically, a detention, and will write a letter of

apology to the other student, all to be returned the next day. The same is true if a

weapon or anything resembling a weapon is brought to school. ● Continued violations: If this behavior continues, the parents will be required to meet

with the principal and suspension will be considered. ● To an adult: Any student who is physically aggressive toward an adult will have his/her

parent called, have an immediate conference with the principal and will immediately be

suspended for two days. A report will be written for documentation purposes. ● Continued violations: If this behavior continues, the student will be expelled from

school.

12. Disrespect, either in word or action, toward self, others or the environment will not be tolerated!

● To another student: Any student who shows disrespect to another student will receive a

Demerit and will write a letter to that student apologizing and promising he/she will not

repeat this misbehavior. ● Continued violations: Any student who continues to exhibit disrespectful behavior and

receives three (3) Demerits will receive a detention, leading to a possible suspension. ● To an adult: Any student who shows disrespect to an adult will receive up to 3 Demerits,

at the discretion of the teacher, to be signed by the parent and will write a letter to that

adult, apologizing and promising that he/she will not repeat this misbehavior. The letter

will be written that evening and returned the next day. ● Continued violations: Any student who continues exhibiting disrespectful behavior and

receives three (3) Demerits will receive a detention, leading to a possible suspension. **Archdiocesan Responsible User Policy also applies to off-campus behavior that

somehow brings discredit or scandal to the school and/or causes substantial disruption the

learning environment (#319.3, 2009).

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13. I have the privilege to be exposed to various methods of technology. I have the responsibility to

value it as an educational tool. I will follow the dictates of the Responsible User Policy which

parents and students sign, including adhering to the laws regarding the copying of information as

prescribed by Federal, State, or local laws and the Archdiocese of Philadelphia

(https://stjosephrc.org/school/wp-content/uploads/sites/2/2019/08/AOP-Responsible-User-Policy-

2019.pdf). Use of cell phones, Apple Watches, Smart Watches, Fit Bits, or the like, are not

permitted at any time. They must be stored in backpacks and turned off. Use of other electronic

devices such as tablets, Kindles, e-readers, and/or laptops are at the discretion of the teacher.

● Any student misusing technology will receive a Demerit. ● In addition, all cheating and/or plagiarizing, from any source, will result in the student

receiving a grade of “0” for the assignment. ● According to the discretion of the school, circumstances may result in further

disciplinary action.

After a thorough investigation of any offense or action, the school reserves the right to make the final

decision.

Amendments to this policy may be added at the school’s discretion.

Consequences will be more severe for not telling the truth or if caught being dishonest. Dishonesty will

be addressed with additional consequences.

Detention:

If a student receives three (3) Demerits, they will serve a morning detention. Detention will be held on

the first and third Thursday of each month from 7:00 AM-8:00 AM. It is the family’s responsibility to be

sure the child arrives on time on the date assigned.

Infractions and Demerits:

Infractions are issued for lesser offenses, and Demerits are issued for more serious offenses. Please see

the next page for a list of possible Infractions and Demerits. Before an Infraction is issued, a student will

have received one or more warnings. If a student receives three Infractions, they will add up to one

Demerit. Three Demerits will result in a morning detention.

Demerits may be issued immediately for serious offenses. A teacher may issue one, two, or three

Demerits at a time depending on the severity of the behavior. Three Demerits will result in a morning

detention.

All Infraction and Demerit slips must be signed by a parent/guardian the same day and returned to the

homeroom teacher the next day. Failure to complete this task will result in an Infraction slip to be issued

for each day a signed slip is not returned. Please note that the parent signature reflects the knowledge of

their child having received an infraction or demerit slip; it does not give permission for the slip to be

issued. Refusal to sign the slip does not make the slip invalid. Some behaviors may result in an

automatic detention, suspension, or expulsion at the discretion of the principal.

Some of these behaviors will result in Demerits and an automatic detention. Please refer to the Peace

Policy for specifics.

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St. Joseph School Demerit Slip

Student Name: __________________________

Homeroom: _______ Date: _____________

Demerit #: _______

Reason for Demerit(s):

________________________________________

________________________________________

________________________________________

Parent Signature:

_______________________________________

St. Joseph School Infraction Slip

Student Name: ____________________________

Homeroom: ________ Date: ___________

Infraction #: _______

Reason for Infraction:

__________________________________________

__________________________________________

__________________________________________

Parent Signature:

_______________________________

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Prohibiting Harassment, Intimidation, Hazing, or Bullying, etc

A safe, secure, and respectful educational environment is necessary for students to learn and achieve high

academic standards and to build appropriate relationships with others. Therefore, acts of harassment,

hazing, intimidation and bullying (including cyber bullying and the like) are unacceptable behaviors and

are prohibited in St. Joseph School. School personnel cannot monitor the activities of students at all times

and eliminate all incidents of bullying between students, particularly when students are not under their

direct supervision. However, to the extent such conduct affects the educational environment of the school

and the rights and welfare of the students and is within the control of the school in its normal operations,

it is the school’s intent to prevent bullying. Schools must take action to investigate, respond, discipline,

and remediate those acts of bullying. Administration, faculty, staff, and volunteers are to demonstrate

appropriate behavior by treating others with civility and respect, and being aware of and not tolerating

harassment, intimidation, hazing, and bullying, etc. If incidents do occur, students should be able to report

and know that the inappropriate behavior will be dealt with promptly and effectively. There will be no

retaliation against a victim, reporter, or witness.

• According to Section 1303.1-A of the Pennsylvania School Code, non-public school students

would be required to follow the bullying policy anytime they are in what is defined as the “school

setting.”

• “School setting” shall mean in the school, on school grounds, in school vehicles, or at any activity

sponsored, supervised, or sanctioned by the school.

**Archdiocesan Behavior Policy also applies to off-campus behavior that somehow brings discredit or

scandal to the school and/or causes substantial disruption to the learning environment (#319.3, 2009).

After a thorough investigation of any offense or action, the school reserves the right to make the final

decision. Amendments to this policy may be added at the school’s discretion. Consequences will be more

severe for not telling the truth or if caught being dishonest. Dishonesty will be addressed with additional

consequences.

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St. Joseph School Peace Policy

Procedures for Suspension and Expulsion

Fair disciplinary policies are essential educational processes which should include procedures which are

more helpful than punitive, yet include the necessary provisions which protect the common good of the

school community.

While ordinarily the administrator would be the competent authority to suspend a student, only the pastor

may expel a student from school.

Formal suspension is a serious disciplinary action taken by school authorities against a student whose

actions constitute a major disciplinary infraction and are contrary to the good order of the entire school

community. Suspension is a major step toward possible dismissal. The principal will inform the pastor

when a student has been suspended.

I. Procedures to be followed in student suspensions

A. Only the administrator and/or pastor have the right to suspend a student.

1. Suspensions are prohibited as a result of accumulated minor infractions such as chewing

gum, incomplete homework, dress code violations, etc.

2. The usual length of a suspension is from one to three days.

B. The infraction for which suspension is imposed must be major.

C. Parent(s)/guardian(s) of the student must be informed by phone and in writing of the school’s

action.

D. Following the suspension, parent(s)/guardian(s) are to be interviewed by the principal.

1. Students removed from the school community cannot be part of this interview.

2. Parent(s)/Guardian(s) are to sign a formal agreement in which indication is given that

there is understanding of the problem and that the parent(s)/guardian(s) are in

agreement with the recommendations for improvement of behavior.

E. When appropriate, a student should be referred for intervention.

F. Signed agreement by parent(s)/guardian(s) and an incident report of the suspension is to be kept

on file in the school office. It is advisable to send a copy to the Office of Catholic

Education.

G. Suspensions incurred in the previous school year cannot be carried over into succeeding school

years.

II. Procedures to be followed in student dismissals

A. Ordinarily a minimum of two suspensions during the academic year may lead to a student

dismissal. In certain incidents, the seriousness of the offense may warrant immediate

dismissal.

B. The pastor alone has the authority to dismiss a student from the school.

C. The student is given an indefinite suspension pending a thorough investigation. The dismissal

from the school should not be formalized until the investigation is complete, allowing time

for discussion, inquiry and evaluation by the administrator and pastor.

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D. Prior to taking action, the administrator or pastor must contact the Office of Catholic Education

about the case.

E. The pastor must inform the parent(s)/guardian(s) in writing of the decision and state the reason

therein.

F. The school must keep all documentation concerning the dismissal proceedings. A copy of the

documentation should be sent to the Office of Catholic Education.

G. Students who are dismissed may apply to the pastor for readmission after one full year. A

careful review of the student’s progress in the school of the previous year must be done

before readmission is approved. This policy also applies to another parish or regional

elementary school within the Archdiocese.

Some major disciplinary infractions are listed below. The list is not limited to the following:

• Verbal or physical abuse toward authority (administration, faculty, lunch and recess

monitors, parent volunteers)

• Violent/threatening/harassing actions

• immorality

• gross defiance

• truancy

• unauthorized leaving of school grounds or school sponsored events

• theft

• Unacceptable

• vandalism/destruction of student/school property

• conduct failures

• possession and/or use of weapons

• harassment or bullying - verbal, physical or sexual

• threats against the faculty, staff, volunteers, students or administration

• possession and/or distribution of illegal substances such as drugs, alcohol, inhalants, juuls,

cigarettes

• not adhering to terms of a probationary contract

In some circumstances listed above, the seriousness of the offense may incur immediate dismissal.

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St. Joseph School Peace Policy

Mandatory Reporting

Administrators, Faculty and Staff are required by law and policy to respond to and report certain

incidents. This is dictated by the Pennsylvania Mandated Reporter Law, Archdiocesan Policies and

Procedures for the Protection of Children and Young People (November, 2012), and the Office of

Catholic Education (2013).

1. Documents in a Disciplinary File:

• Disciplinary files should contain copies of any and all disciplinary notices given to student

and/or parents, including:

✓ Dismissal, expulsion, and suspension notices

✓ Detention notices and records of behavior reports

✓ Any incident reports that may have been drafted to document an event

2. Availability and Transfer of Disciplinary Records

• All disciplinary records will be made available for inspection to:

✓ The student

✓ His/her parents or guardians

✓ State and local law enforcement

• Whenever a student transfers to another school, his or her disciplinary file must be

transmitted to the new school.

3. Incidents Requiring Immediate Police Notification:

• Possession of weapon and/or firearm on school property

• Criminal homicide

• Aggravated assault

• Stalking

• Kidnapping

• Unlawful restraint

• Rape

• Sexual Assault

• Possession of controlled substance

• Arson

• Vandalism

• Burglary

• Criminal trespass

• Rioting

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ADMISSIONS

Our school admits children of any race, color, national or ethnic origin to all of the rights, privileges,

programs and activities generally accorded or made available to its students. The school does not

discriminate on the basis of race, color, national or ethnic origin in the administration of its educational

policies, its admission policy, or in any school-administered program.

The school endeavors to accommodate students with special needs, as the school’s resources and

capabilities reasonably permit. The school reserves the right to decline admission or impose reasonable

conditions of attendance where indicated under the circumstances.

The school follows the Downingtown School District’s age requirements for admission. The child must

be: three years old by September 1 of his/her Pre-Kindergarten 3 year, four years old by September 1 of

his/her Pre-Kindergarten 4 year, five years old by September 1of his/her Kindergarten year or six years

old by September 1 of their First Grade year.

Required Documentation

At the time of application for admission to St. Joseph School, parents are required to provide the

following documents for each child making application:

⬧ Completed application form

⬧ Birth certificate

⬧ Baptismal certificate (required of all, including those baptized at St. Joseph Church)

⬧ Social Security card of the child

⬧ Up-to-Date Immunization records issued by physician

In addition to the above requirements, students transferring from another school must present a copy of

the current report card and any other pertinent academic information. A satisfactory academic and

conduct record from the prior school is essential. Before a transfer student is accepted, the principal will

review the child’s records from the sending school.

New Children Registration Fee

Parents are required to make a non-refundable application fee of $45.00 per child at the time of

registration. This is for new registrations only. There is no application fee for children who are currently

enrolled and are re-registering for the next academic year. For Pre-Kindergarten, there is a non-

refundable application fee of $60.00

Registration Priorities

Applicants will be accepted into St. Joseph School in the following priority order:

1. St. Joseph Parish families with children currently enrolled in our school

2. Out-of-parish families with children currently enrolled in our school

3. St. Joseph Parish families who do not have children in our school

4. Out-of-parish families (from parishes without a school) who do not have children in school

5. Non-Catholic families

Re-Registration Tuition Deposits

A non-refundable tuition deposit of $200 is payable to SMART Tuition at the time of re-registration for

the upcoming academic year. The deposit holds a place for your child/children. The deposit is applied

towards your tuition for the upcoming school year and can only be accepted if you are current in your

tuition. All tuition deposits must be received by April 15th.

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SMART TUITION ENROLLMENT UPDATE

In order to complete your re-enrollment, you must update your SMART account. You will need to

include siblings who will begin at St. Joseph School in September. For our current Pre-K 4 Families and

new school families, you will need to enroll in SMART for the upcoming school year. You will receive

notification each year about updates for re-enrollment process with SMART. This will enable you to

sign up for your family’s payment plan. During the SMART updating or enrolling process, you will be

required to pay your deposit through SMART in order to complete your re-registration. The $35 SMART

Fee will be included in your July tuition payment.

Yearly Re-Enrollment and Re-Registration Deadlines

Re-Enrollment/re-registrations occurring after April 15th may incur a late registration fee

according to the following schedule:

Registration April 16th – May 15th $50 late registration fee

Registration May 16th – June 15th $75 late registration fee

Registration June 16th – July 15th $100 late registration fee

Registration July 16th – start of school $125 late registration fee

Please note that the late registration fee does not get applied towards your tuition and is in addition

to the $200 deposit.

PRE-K DEPOSITS

All Pre-K deposits will be $200 and will be deducted from your child’s tuition. PRE-K Deposits are

separate from the K – 8 deposits. Pre-K tuition will now be collected from July to April like the K- 8

tuition. You will need to enroll in SMART to pay your deposit and to designate your tuition payment

plan to complete your registration. The $35 SMART Fee will be included in your July tuition payment.

Sibling Registration

Registrations for siblings entering St. Joseph School will take place in school beginning in January. All

financial obligations must be current and up-to-date before sibling registration can be accepted for

the following year. Again, families will be encouraged to call the parish office to make their account

current.

New Family Registration

Registration for new families entering St. Joseph School will take place beginning in January. At the time

of registration, the required documentation will be processed. The tuition and payment plans will be

reviewed with new families at the time of registration.

ATTENDANCE

Regular school attendance impacts positively on the child’s academic development. The total amount of

days that school is in session is prescribed by the Commonwealth of Pennsylvania.

a. Absences – The policies regarding this area are as follows:

▪ A student who has been absent from school, even for one day, is required to present a

written note (preferably on a 3x5 index card) to his/her homeroom teacher. Calling the

attendance line cannot be used for the required written documentation.

▪ A doctor’s certificate is required for absence of 3+ days.

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▪ A child must be fever-free for 24 hours, without Tylenol, Advil, or the like, in order to return

to school after being sick.

▪ If your child is going to be absent or arrive late at school, you are required to call the school

(610 269-8999) before 8:30 a.m. Leave a message on voice mail giving the child’s name,

homeroom number and reason for absence. If your child’s name appears on an attendance

report from the homeroom teacher and you have not phoned in, expect a call from the school

to verify the absence or check on the child’s whereabouts. Your child’s safety and welfare

are of great importance to us.

▪ In the case of illness occurring during school time, a school official will contact the parents

or adult whose name has been submitted to the office with an emergency phone number.

▪ Any child who stays home without his/her parent’s knowledge is liable to suspension. Any

child who leaves school without permission is liable to suspension.

▪ Please make requests for assignments for children absent due to illness at the time you report

your child absent. This work may be picked up in the school lobby between 2:50 and 3:30

p.m. or sent home with a sibling. It is the responsibility of the student to complete work and

tests that have been missed due to absence.

▪ Perfect Attendance Awards will no longer be issued.

b. Arrivals

A child must come directly to the classroom between 8:00 and 8:20 a.m. Parents are asked not to

leave a child at school before 8:00 a.m. Students must be ready for school prayer at 8:20 a.m.

c. Dismissals

Children are dismissed from their classroom by their teachers at 3:00 p.m. No child may leave the

building prior to dismissal without the Principal’s permission.

d. Early Dismissal – Individual Students

No child will be excused early except in cases of emergency. To request an early dismissal, please

send a note to the homeroom teacher who will forward it to the office. The student will be

dismissed from the school office. The parent or guardian must report to the school office to sign

the child out. No parent may go directly to a classroom to request a child.

e. Emergency Closings (Early Dismissal for the Entire School)

Emergency closings or early school dismissals are determined by the various school districts due

to inclement weather or another emergency. Our school will officially close early in these

instances when the majority of buses have left. In case of an unscheduled early dismissal, families

will be notified via phone calls, texts, and e-mails through our MY STUDENTS PROGRESS

ALERT SYSTEM. We will also broadcast unscheduled early dismissals on KYW, TV stations,

and post it on the website.

f. Emergency Contact Forms

The school requires the parent/guardian of each student to complete an emergency contact form

provided by the school. It is important that the information on this form is accurate and updated

so that the school can contact the parent/guardian in the event of an emergency.

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g. Lateness

A student who arrives late for school must:

• report to the school office for an admission slip

• present a note from his/her parent explaining the reason for the lateness

• present the admission slip to the teacher in the class

h. Vacation Policy

The planning of family vacations is strongly discouraged during the school year. Please contact

the principal directly if there is a need for your child to be away from school during the academic

year. In the event that a child does go away, assignments will not be given in advance. All

work must be made up when the child returns to school. If academics or behavior are

impacted by repeated vacations, then a family may need to leave St. Joseph School or may be

dismissed.

BOOKS AND MATERIALS

Every student must carry his/her books to and from school in a suitable book bag. All books must be

covered, with the exception of copybooks. All covers must be neat and clean and free from inappropriate

material. Books, copybooks, and materials are to be properly identified with a child’s name and room

number. Students in Grades 6 to 8 must carry their books in an approved Lands’ End tote bag.

The tote bags will be purchased in school.

All lost or damaged books must be paid for in full by the student and parents/guardians. A charge will be

made at the cost of replacement.

Students are expected to take care of their personal belongings, their books and their clothing. While a

Lost and Found will be maintained in a suitable location, items will be removed periodically for donation

to the poor. If items are not suitable for reuse, then they will be disposed. Students are also asked to help

care for the school buildings and the adjoining property. Any malicious damage will necessitate

compensation. Damage to neighborhood property on the way to and from school reflects on both school

and home training.

CELLPHONES / TABLETS/E-READERS/ HANDHELD ELECTRONIC GAMES

Cellphones, handheld electronic games, and other mobile devices are items that, in the view of the school,

may be distracting or disruptive to the learning environment. Students with cellphones must have a

signed permission form on file. All cellphones are to be turned off and kept in a students’ backpack.

Tablets and e-readers, like Nooks or Kindles, are permitted to be used in some classes, but only with the

direct supervision of the teachers. They are not permitted during recess. All students will be monitored

according to the Acceptable User Policy. St. Joseph School reserves the right to search all devices

and items brought into our school.

CHILDREN ARE RECEIVING EXTENDED SERVICES (CARES) PROGRAM

St. Joseph CARES Program provides professional care, supervision, and activities for your child before

and after regular school hours. It serves families who desire both parochial school education and after

school care in a Catholic environment. The CARES program is staffed by experienced, devoted and

committed members of the St. Joseph School staff.

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The CARES Program will operate on both scheduled and unscheduled early dismissal days. However,

CARES will not be open on the last day of school. At times during the year, CARES may need to be

cancelled in order to prepare for major school or parish events or before long vacation periods. Students

may participate on a full or part time basis. Only those families registered may participate in this

program. The initial registration fee is $25 per family. The cost of CARES is $8.00 per hour for one

child and $14.00 per hour for more than one. On half days the cost is $11.00 per child plus the hourly

rate starting at 3:00 p.m. The latest pickup time is 6:00 p.m. There will be a late fee charge for children

picked up after 6:00 p.m. Morning CARES will be available from 7:00 a.m. to 8:00 a.m.

The required fees are the sole support of the CARES Program. It is not subsidized by the school. We

ask, therefore, that payment for service be made promptly.

Students who remain on school premises after 3:30 p.m. and who are not participating in a scheduled

extra-curricular activity are considered part of the extended care program. Parents will subsequently be

responsible for the required fee and will be billed for the service.

The program staff assumes responsibility for those children enrolled in the program. If a student is

attending the program at the conclusion of an after school activity, he/she must report immediately to the

program moderator, and the fee is to be paid accordingly.

Students may not wait on school premises for siblings involved in after school activities. If one family

member is involved in an after school activity, the other member(s) must leave school premises by their

usual mode of transportation, or remain at CARES. NO exceptions may be made.

COMMUNICATIONS / STUDENT RECORDS / RELEASE OF STUDENTS

a. Conferences

Parent-teacher conferences are scheduled at the mid-point of the first trimester for Grades K to 8. Pre-

Kindergarten conferences take place in February.

Arrangements for parent-teacher conferences at other times can be made in writing to suit the

convenience of both parties whenever deemed necessary for the benefit of the child. When requesting

a conference, please state the nature of the concern, so that the teacher can be better prepared to

address it. All concerns or issues should be presented to the individual teacher first. If the teacher and

parent need further conferences, then the principal will be present to help facilitate a meeting.

Teachers may not be interrupted during the school day. Teachers may be contacted via their

school email. Teachers generally check email before school, during a prep period, or after school.

Please do not change your child’s form of transportation on any given day through an email. All

business must be taken care of through the school office.

b. Weekly Family Communications

Effective communication is the single most important factor that assures a positive relationship

between the home and school. Several modes of communication exist at our school to help keep

parents informed of policies, activities, upcoming events and student progress. Regular forms of

communications include this handbook, a yearly calendar of events, the weekly family

communications, parent/teacher conferences, homework assignment books, periodic parent meetings,

report cards, My Students Progress, and our school website.

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Families will receive an email when the weekly family communications is posted on the website. It is

each family’s responsibility to regularly check the website for communications. Parents are also

asked to check book bags and folders regularly for information that is sent home by each teacher.

Important forms are sent home in the beginning of the school year. Any communications, forms,

money, etc. that are brought to school are forwarded to the school office through the homeroom

teacher. Students should not be instructed to deliver items directly to the office.

c. Student Records

Unless a court or custody agreement specifies otherwise, each parent/guardian with legal custody is

entitled to access all school records of the child. Absent a subpoena or court order, school records of

the child may be disclosed only upon written consent of the parent/guardian with legal custody.

d. Release of a Child

A child will not be released to a parent/guardian who does not have physical custody without the

written permission of the custodial parent/guardian. To determine the custodial parent/guardian, all

separated or divorced parents of children enrolled in the parish school must provide the school with a

copy of the court order or custodial agreement adjudicating that determination of custody. The Court

Order/Custodial Agreement is placed in a confidential file.

DRESS CODE

Neatness and cleanliness in personal attire are part of a child’s education and the responsibility of the

parents. When a child looks and feels good about himself/herself, he/she acts and works accordingly.

Personal appearance that constitutes a distraction is not permitted. Final approval/disapproval is at the

discretion of the Principal.

Any student not in compliance with the dress code will first receive a behavior report, as indicated by the

updated family handbook.

a. Hair Styles/Grooming

The student’s hair is to be neat and clean, and groomed conservatively. No highlighting,

bleaching, extreme length or hairstyles are to be worn. Boys’ hair length is to be above the collar.

All students must have their hair out of their eyes. Students are expected to come to school in a

state of cleanliness.

b. Jewelry

Although jewelry is not a part of the school uniform, post earrings of a small and conservative

style are permitted to be worn by the girls (one earring only in each earlobe). Boys are not

permitted to wear earrings. Bracelets (both ankle and wrist), pins and buttons are not a part of the

school uniform. This includes all rope, yarn and beaded neck, wrist and ankle bands. A religious

medal or cross on a chain is permitted.

However, NO jewelry whatsoever may be worn to physical education classes.

c. Out of Uniform

If at any time during the year an exception in uniform is necessary, a note of explanation must be

sent to the child’s teacher who will forward it to the principal. This note should indicate the

expected date by which the uniform will be complete.

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REQUIREMENTS

The school uniform marks students as members of St. Joseph School. It should be worn correctly and with pride.

Boys Grades K-8

Grey Uniform Pants, with a brown or black belt, Grades 1 to 8

Grey Uniform Dress Shorts may be worn September – Mid-October and May - June

White Dress Shirt (Long or Short Sleeve) –Grades 1-8

White Polo Shirt with Logo may be worn September-Mid-October, May, June

**(Kindergarten Boys may wear this polo shirt throughout the entire school year)

Prescott Red Sweater or Sweater Vest Mandatory for Grades 1 – 8;

Ties: Plaid—Grade 1-3 Grey—Grades 4-8

Mandatory School Shoe Option: Bass Unisex - ‘Dirty Buc’ or ‘Tuft’ – Grades 1-5

Regulation Sperry shoes for Grades 5 -8

**Kindergarten Boys wear sneakers

No fad haircuts; all hair should be above the shirt collar and out of the boys’ eyes

Girls Grades K-4

Uniform Plaid Jumper

White Peter Pan Collar Blouse

Grey Uniform Dress Shorts with the St. Joseph School Polo Shirt

may be worn September – Mid-October and May - June

Prescott Red Knee Socks or Black Tights

Mandatory School Shoe Option: Bass Unisex - ‘Dirty Buc’ or ‘Tuft’ –

Grades 1-5; Sperry Shoes Grades 5 to 8

**Kindergarten Girls wear sneakers

Optional Prescott Red Sweater with Logo

Black tights must be worn with the winter uniform, Grades 1 to 8

One small pair post earrings may be worn, one in each earlobe

No other jewelry, make-up or nail polish may be worn

Hair should be out of the girls’ eyes at all times; simple headbands may be worn;

Headbands and ribbons may only be the same color as the uniform: school plaid, red, white or black;

fancy or long scarves or headbands with long scarves may not be worn; big bows may not be worn.

Girls Grades 5-8

Uniform Multi-Pleat Kilt

White Oxford Blouse Long or Short Sleeve

Grey Uniform Dress Shorts with the St. Joseph School Polo Shirt

may be worn September – Mid-October and May - June

Prescott Red Pullover Long Sleeve Sweater OR Prescott Red Sweater Vest (optional)

White Polo Shirt with Logo may be worn September, Mid-October, May, June

Prescott Red Knee Socks are worn with fall/spring uniform

Black Tights must be worn with winter uniform

Mandatory School Shoe Option: Bass Unisex - ‘Dirty Buc ’ or ‘Tuft’ for Grade 5;

Regulation Sperry shoes for Grades 6 -8

One small pair post earrings may be worn, one in each lobe

No other jewelry, make-up or nail polish may be worn; please provide a doctor’s note if students

need to wear special creams or foundations for medical reasons.

Hair should be out of the girls’ eyes at all times; simple headbands may be worn;

Headbands and ribbons may only be the same color as the uniform: school plaid, red, white or black;

fancy or long scarves or headbands with long scarves may not be worn; big bows may not be worn.

The length of all girls’ school uniforms is to the top of the knee.

Boys and Girls in Grades 5 – 8 may

wear Sperry shoes. Please go to

https://floccos.com/product-

category/schools/st-josephs-

downingtown/ for the description

and picture of what is required.

Hair should not be dyed or

highlighted. Please return hair

to the correct color before

school begins.

September 2019 This dress code will be updated

as clarifications are needed

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Gym Uniform – Boys and Girls – Grades K-8

**The regulation St. Joseph School gym uniform must be worn**

*Green Nylon Mesh Shorts with Logo (previous ash grey still accepted but not for sale)

The only mesh shorts that are acceptable are those from Flynn and O’Hara or those

from the parish Spiritwear; no team uniform shorts may be worn for gym classes

Ash Grey T-shirt with Logo or Spiritwear T-shirts

Scuff-Proof Sneakers that lace and tie

Black or White Athletic Socks

The Gym uniform with sneakers are worn all day on gym day

Girls may wear Green Ribbons or Green Headbands on Gym Days.

From Mid-October to April

Green Sweatpants with Logo; NO BLACK Sweatpants may be worn

*Ash Grey T-Shirt with Logo or the Dri-Fit (long or short sleeve) Spiritwear Shirt are mandatory

Sweatshirt with Logo are optional

PLEASE NOTE: YOU MAY ONLY WEAR A ST. JOSEPH SWEATSHIRT DURING SCHOOL.

No other sweatshirts will be permitted as part of the school uniform.

Spiritwear sweatpants and sweatshirts, as indicated, may also be worn for gym classes

Some items from the parish Spiritwear may also be used for gym. Only the following items may be worn:

*1) Practice Mesh Reversible Shorts: Youth or Adults; SKU STJ90 or SKU STJ 90A

2) Dri-Fit Short Sleeve - Silver or White only; SKU STJ10 or SKU STJ09

3) Dri-Fit Long Sleeve for the winter – silver or white - SKU STJ04 or SKU STJ04

4) Solid Shorts: Green only; SKU STJ 28 or SKU STJ 29

5) Crew Sweatshirt: Heather Grey; SKU STJ 59 or SKU STJ 59A

6) Brushed Tricot Pants – Youth or Adult; Green only; SKU STJ30 or SKU STJ32

7) Fleece Sweatpants – Youth – Green only; SKU STJ 79

These items may be purchased via the online store at: www.ragtees.net

Flynn & O’Hara Uniforms (1-800-441-4122) supply school and gym uniforms

Flocco Shoes (1-800-799-3313)

*Please note: The Uniform Policy states that the green shorts are part of the regulation St. Joseph

School gym uniform. Although families may purchase the reversible shorts, only the green shorts

may be worn in gym. Also, the other shorts, tricot pants, and sweatpants from SpiritWear have

always indicated that the only green may be worn. Students will be required to switch to the green

shorts/pants for gym class.

** Please note this updated regulation: Headbands and long scarves are not permitted with the gym

uniforms. Just as hoods can be dangerous during physical education class and recess, the long

scarves pose a danger of students catching onto something or of another student pulling on them.

Therefore, long scarves or headbands are not permitted with the gym or regular uniform.

September 2019

This dress code will be updated

as clarifications are needed

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FIELD TRIPS / CLASS TRIPS

The purpose of every class trip is to broaden the intellectual, cultural, and social experiences of each

child. There will be no activities that the school deems to be high risk; there will be no overnight field

trips. Each student’s parent/guardian must provide written permission for each trip in order for the

student to participate. A field trip parent consent form, provided by the school, must be signed by the

parent/guardian and the student (if applicable). If a child has health concerns or behavioral issues, a

parent may be requested to attend the field trip to specifically chaperone his/her child.

A class trip is a privilege, which can be taken away if a teacher deems it appropriate.

If a parent/guardian does not wish a child to attend the trip for any reason, he/she should notify the school.

The child must attend school on the day of the trip or be marked absent.

HEALTH AND PHYSICAL EDUCATION

Gym classes are held weekly. Every student is expected to show good sportsmanship in gym. Any

student displaying conduct that could bring about harm to himself/herself or another or which reflects

poor sportsmanship will be dealt with in a manner considered appropriate by the instructor and/or the

Principal.

NO jewelry whatsoever may be worn to physical education classes. For further information regarding

the gym uniform, please see Gym Uniforms under Dress Code.

HEALTH AND SNACK POLICY

The purpose of this policy is to encourage healthy eating habits by all members of our school community

and to protect students and staff who have food allergies. This policy is part of Saint Joseph School’s

commitment to provide a school environment that promotes student wellness, proper nutrition and

nutrition education as part of the total learning experience.

a. Teachers will act as role models for their students by modeling good eating habits and exercising

on a daily basis.

b. Mid-morning snacks should be healthy. Candy, chips, foods with empty calories (no nutritional

value) are discouraged. No peanuts or tree nuts are permitted due to the many children with

peanut and tree nut allergies in our school.

c. Food and candy should not be used as a reward in the classroom. Food can be used for instruction

and as part of the curriculum.

d. Holiday parties should emphasize crafts, games, and music.

e. Due to health and allergy concerns as well as a commitment to wellness, no food should be

brought in for birthdays. Simple gift bags may be sent in for students’ birthdays.

f. This policy should be reviewed annually.

HEALTH POLICY

a. Medical Records

The policy of the Archdiocese of Philadelphia, with respect to vaccinations, requires all children to be

vaccinated against a wide variety of diseases. Exceptions are not granted, except for medical reasons.

No child in grades pre-kindergarten through twelve may be admitted to or permitted to attend a non-

public school unless the child has received the immunizations as required by the Pennsylvania law

Article XIV, Section1303A-Immunization-PA Public School Code.

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Since August 2017, unless your child has a medical or religious/philosophical exemption, he or she

must have all of the medically-appropriate vaccines or a plan to complete those vaccines or risk

immediate exclusion from school.

The Commonwealth of Pennsylvania has mandated that all children entering the kindergarten and

attendance in ALL grades, must have documented proof of the following immunizations:

4 properly spaced doses of Diphtheria, Tetanus and acellular pertussis* (1 dose on or after 4th birthday)

4 properly spaced doses of Polio (4th on or after 4th birthday and at least 6 months after previous dose given)**

3 properly spaced doses of Hepatitis B vaccine.

2 properly spaced doses of Measles, Mumps, and Rubella (Rubella is usually given as MMR).

2 doses of varicella (chickenpox) or evidence – written – of immunity *Usually giving as DTP or Dtap or if medically advisable, DT or Td

**A fourth dose is not necessary if the third dose was administered at age 4 years or older or at least 6 months after

previous dose

For attendance in 7th Grade:

1 dose of tetanus, diptheria, acellular pertussis (Tdap) on the first day of 7th Grade

1 dose of meningococcal conjugate vaccine (MCV) on the first day of 7th Grade

All immunizations and boosters must be up to date, according to the mandates of the State of

Pennsylvania. Please inform the school nurse, in writing, when boosters are given. Other

immunizations may be required.

Hepatitis B shots are required for children starting kindergarten.

The law (Article XIV, Section 1303A-Immunization-PA Public School Code) further requires that a

certificate of immunization must be on file, separate from the medical record, for every student

enrolled in any public, parochial, or private school in Pennsylvania. The certificate of immunization

may be recorded and maintained in a computer data base.

The certificate must be updated and readily available for auditing or for checking for exemptions in

the event of a disease outbreak.

The Certificate of Immunization shall follow the student when he/she transfers, graduates, or leaves. It

may not be withheld for non-payment of tuition.

b. Nurse

The parish provides a registered nurse every day for St. Joseph School. A registered nurse is also

provided by the Downingtown School District according to the school’s enrollment, on days selected

by district. The DASD is responsible for checking the height, weight, hearing and vision of every

child and for making referrals to parents when problems are found and for maintaining all health

records.

Care given in the school is limited to first aid in accidents or illness until the parents can be reached to

take the child home, to the doctor, or to the hospital. In an emergency, the nurse will arrange to have

the student transported to the hospital.

All students are screened yearly under the state-mandated program. Student physical examinations

are required within three months of entry into school and in sixth grade. Student dental examinations

are required within three months of entry into school and in the third and seventh grades. The seventh

grade students are also screened for scoliosis.

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If your child has a specific medical program, please notify the homeroom teacher and the nurse of the

problem. Medic-Alert bracelets are strongly recommended for any child with a medical problem.

Emergency cards are kept on file for each student. Please be sure we have an up-to-date emergency

number on file in case of an emergency involving your child during the school day.

c. Accident/Illness at School

Accidents or unusual illness occurring at school are reported immediately to the principal or main

office personnel. When a student becomes ill or meets with an accident, the parent or guardian is

contacted. If the parent or guardian cannot be reached, the emergency contact will be called. No

medicine of any kind, including aspirin, may be given to the student. Only basic first aid may be

administered. Parents must be contacted immediately if there is any question regarding an injury.

d. Medications

It is generally recommended that prescription medicines be given to the student before and/or after

school in accordance with the physician’s directions. In those rare instances where the medication

must be given during the school day, it is housed in the Health Office and taken in the presence of the

school nurse.

Prescription medications must be in the original container with a note from the parent and physician to

include: Name of medicine, dosage, time of administration, dates to be given, and reason for

medication. Medications may be sent in by the day or week. It is not recommended that students

carry a full prescription bottle to be taken back and forth daily.

Students requiring medical attention must report to the nurse. No medications should be placed in

lunch boxes or school bags for students to self-administer. Please inform the school and nurse’s

office if your child’s medication has been changed.

LIBRARY

The school library is staffed by a librarian and volunteer parents and is available to the students during the

school day. Books may be taken out once a week. A fine will be levied on overdue books. Damage or

loss of books will require the replacement cost of the book. Appropriate conduct is expected at all times

in the library.

LUNCH

All students stay for lunch during the school year. The lunch period is divided into time for lunch and

time for play and interaction with peers.

Please include in your child’s lunch box at least two napkins. This is most appreciated as a means of

helping with the clean-up at the end of each lunch period. Students are expected to clean their places after

eating, pick up papers, dispose of trash in the containers, and walk to the playground area when

dismissed. Respect and courtesy are to be shown to the parents who supervise and assist during this time,

as well as to fellow students.

SAFETY

St. Joseph School, with the guidance of the Archdiocese of Philadelphia and the Downingtown Police

Department, has a plan of action in case of an emergency. Students will regularly practice drills:

a. Fire Drills

Fire drills are conducted on a regular basis. The students are instructed to leave the building quickly

and in silence when the alarm rings according to directions posted in each area. Failure to cooperate

is considered a serious matter.

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b. Lock Down

All external doors are locked for protection. Entry to the school can be gained only after proper

identification is given via the front door intercom. If a crisis or situation would occur that all

classrooms are in lock down, a code word is announced to initiate this. At the end of the day, the

front door is locked at 3:30 p.m.

c. Shelter in Place

Should a crisis or situation so warrant, the students will be re-located to a designated area for holding.

All windows and doors will be locked - staff and students may not leave this area until directed to do

so. No one (including parents) will be admitted to the school.

d. Evacuation Drills

Evacuation Drills will be practiced. These drills will prepare children in the event the entire school or

part of the school will have to be evacuated from the building.

e. Daily Safety Regulations

The following regulations have been established to insure the safety of our students and must be

adhered to by each student:

• Running is not permitted at any time within the school building or in moving from one place to

another on the school premises.

• Entry is not permitted into the school building before school, at recess or lunch, or after

dismissal at any time, unless a member of the school staff gives explicit permission to do so.

• No student may leave the school premises at any time without permission. A violation of this

regulation will result in automatic suspension. Every student must stay within the established

boundaries when outdoors for morning and lunch recess.

• All visitors must report to the school office.

• Volunteers sign in and wear a volunteer tag when in the building.

• Members of the Downingtown Police Department regularly walk through St. Joseph School

and drive through the parking lots. These walkthroughs occur different times during the day.

SMOKING

The school premises are a smoke-free environment. No smoking is allowed in the school building.

Violations will result in suspension from school and school-related activities.

STATIONERY

At the end of each school year, students will receive a list of all materials and supplies required for the

upcoming year. Stationery items can be purchased at the stationery closet during the morning activity

period.

TELEPHONE – SCHOOL OFFICE

The telephone in the school office is for business only. A student may use the phone only in the case of

an emergency with the permission of the principal. Students should not call home for forgotten supplies

or to communicate social plans. Please do not request that a child phone home during or after school for

any reason.

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If a child is detained at school for any reason without prior notification, permission will be granted to use

the phone. Urgent messages for students will be relayed to them from the school office. During class

time, neither student nor teacher may be called to the phone. Messages can be given to the school

secretary when necessary, and they will be given to the appropriate teacher.

Please do not call the office to change a child’s mode of transportation home. All transportation matters

should be finalized and communicated before the students come to school. Making calls to the

classrooms to change dismissal plans causes many interruptions to the learning environment.

TRANSPORTATION

In the beginning of the school year, parents/guardians are asked how their child(ren) will arrive to and

leave from school. Any change in transportation arrangements must be made in writing, even if it is a

change for only one day. Transportation changes cannot be made over the phone

a. Bus

The local public school districts provide bus transportation for students. Children who ride the school

bus are expected to behave in a safe and orderly manner at all times. Failure to do so will result in

their being denied the privilege of riding the bus. Children must ride the bus assigned to them by the

school district. Bus riders are not permitted to walk home. At times, students may need to ride a

different bus. A written note must be signed by the school office. Students are not permitted to ride a

school bus from a different school district. .

b. Car Riders

In the morning, parents are to bring their children to the back parking lot, drive around the perimeter,

and drop off their children. Children should exit the cars by the passenger side and walk on the

sidewalk to school. For dismissal, parents who pick up students must park their cars and meet the

students at the school dismissal area (usually enclosed by cones). Running is prohibited. Several

teachers will oversee car pick-up procedures each day.

c. After School Activities

All students remaining for after-school activities report to the cafeteria with the car riders unless

directed otherwise. No one remaining for a sports activity may report to the gym until a coach is

present to supervise.

TUITION

Our school provides a quality Catholic education through the efforts of our parish priests, faculty, staff,

Home and School Association, volunteers, parish community and most of all, through the many sacrifices

made by the parents/guardians of the children enrolled.

Tuition is determined in January for the following school year. Generally, school fees are included in the

tuition. Tuition does not include field trips, graduation expenses, yearbooks or other seasonal activities.

Information about these additional expenses is communicated to the school parents/guardians through the

weekly communications or the classroom teachers. Tuition bills are emailed or mailed to parents in July.

In justice to all parents and the parish community, parents are expected to keep tuition payments up to

date. Both parents are jointly responsible for tuition and other fees charged by the school. The business

manager reviews the tuition records on a periodic basis. The trimester report card will not be released if

the tuition account has an outstanding balance, unless the parent has met and made suitable arrangements

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with the pastor or the parish business manager. In addition, the school reserves the right to take further

action, up to and including dismissal and withholding of school records, if tuition payments are not made

in a timely manner.

The Tuition and Withdrawal Policy will be updated regularly and posted under the TUTION

INFORMATION Tab on Admissions Page of our school website.

VISITORS

All visitors must report to the school office and sign the Visitor’s Log when entering the school building.

An atmosphere of quiet respect for the learning rights of others should prevail throughout the school

building.

All business is enacted through the school office. No visitor may report directly to a classroom.

VOLUNTEERS

The assistance of parent volunteers is greatly appreciated and encouraged. We recognize the invaluable

assistance given by our students’ families, which helps in building a strong learning community.

Volunteers assist in some of the following ways:

Library / Computer Lunchtime Aides

Homeroom Parents Stationery Sales

Assist with Extracurricular Activities Copy Center Aides

Lobby Aides Science Lab Aides

All volunteers who work directly with the students must fulfill all of the requirements of the Safe

Environment Program and provide documentation of having done so. Those working with children on a

regular basis must also provide a Criminal Background Check and Child Abuse Clearance. All fees for

clearances must be paid to the parish office and they will submit the necessary forms.

AUXILIARY SERVICES

CHESTER COUNTY INTERMEDIATE UNIT: NON-PUBLIC SCHOOL SERVICES DIVISION

The Chester County Intermediate Unit operates our largest state-funded program, Act 89, which provides

remedial reading, remedial math, speech and language, and guidance and counseling services to our

students in need of these provisions.

HOME AND SCHOOL ASSOCIATION

The Home and School Association of our parish school has set as its objective the advancement of

Catholic education and the welfare of all of the school’s children. It strives to enhance the parents’ and

teachers’ roles in education by increasing their mutual understanding of the children and by providing

opportunities for parents and teachers to work together for the good of the children. The Association

promotes parent-school activities to increase members’ interest in education and civic affairs, and

conducts fundraising activities. Members of the Home and School Association can be contacted through

the school office.

The Home and School Association has always and continues to play an important role in raising funds to

support school programs, technology, equipment, and educational materials.

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RECEPTION OF FIRST SACRAMENTS

All students in Grade 2 are catechized in class for the reception of the Sacraments of First Reconciliation

and First Eucharist. All students in Grade 6 are catechized in class for the reception of the Sacrament of

Confirmation. However, children must receive these sacraments in their home parish (St. Joseph, St.

Elizabeth or St. Peter). Parents are required to attend the annual Parent Sacramental Forum at St. Joseph

Parish or to attend meetings that are required by their home parishes.

ACCEPTABLE USE POLICY FOR TECHNOLOGY Catholic Schools of the Archdiocese of Philadelphia

Forms were updated and distributed to families in September 2019. Current forms are posted on school website on the Handbook and Tech. Form page under RESOURCES.