WORKFLOW AUTOMATION AND

DOCUMENT MANAGEMENT SYSTEM

DIGITAL OFFICE

SRICHID TECHNOLOGIES PVT. LTD.RISK RESEARCH, HEALTHCARE AND TECHNOLOGY SOLUTIONS

SRICHID Technologies is a niche company focusing on Risk Research, Technology Solutions, Rural Development and Healthcare.

#563, "Shri Chidambara", ll Cross, ll main, OPP: Brigade Millenium, J.P.Nagar 7th Phase, Bangalore, Karnataka -560078

To digitize all documentation and documents for ensuring availability, ready irretrievability and security of all documents in the organization

To streamline and standardize the workflow systems and procedures for establishing the clarity of roles, assignment of responsibility, and for measurement of the work output and for empowering the people

To provide an electronic platform for enabling qualitatively better and speedier decision making

To enable an electronic filing and storage system for overcoming the deficiencies of the physical system- like the storage, security and access control

To enable real-time, online monitoring and surveillance system for tracking the cases, issues, records and evaluation of performance.

OBJECTIVES

MY SPACEWORK FLOWDMSBOARDFILE TRACKINGFAMSQRMSHRMSFIXED ASSETS

MODULES

Outward with file code

FillingIssue

FillingApprovalProcessAllocateInward with file

code

File Tracking

MY SPACEIN

DIGITALOFFICE

DMS

INWARDING

OUTWARDING

WORKFLOW

MY PHOTOS

FILEPLANGMAILTWITTER

FACEBOOK

FILE PLAN

BLOGs

FOLDER VIEW CHAT

FILE TRACKING

ADVANCED SEARCH

ADMINISTRATION

DMS

WORK FLOWBOARD

Inward DocumentsProcessing of DocumentsOutward DocumentsFiling and Retrieval of DocumentsTransaction Processing FeaturesFile TrackingSecurityBackup Storage & Restoration

SYSTEM WORKFLOW

• Digital Office is user friendly, secured, workflow system for any organization to digitize the whole organization.

• Fixed Assets Management System (FMS) provision to enter the assets, inventory of an organization. Alerts Provision for warranty, renewals, depreciation value of assets. Dashboard, which will allow you to search the asset or inventory easily. 

• Workflow Tracking System and document management. Transaction processing or Transaction Management.

• My Space: Is a Grid based Page contains drag the grid icons to provide a link to following features. Inbox, Sending email, My Contacts, Assigned Tasks, MS Office, File Tracking, Advanced Search, Sticky Notes, Inward Summary, Scanning, Special Document, My Photos, Blogs, Chatting.

FEATURES

• Loan Management:   Loan Processing for members and provision to enter the loan as long-term loans, short-term loans, Linkage loan, Internal funds,  and so on.

• Document Management System (DMS) provides File Plan, uploading the bulk of documents, view the documents in folder wise, types of documents and advance search option.  

• In File Plan – creating the new file plan and storing the bulk of documents.

• My Space provides drag and drops the icons, present tasks to another user.

• Scanning workflow contains hand written, printed, typed, pictures and x-rays. It can be scanned by using any standard Twain compliant scanner. When you capture a document, it is available in your DMS.

• In Inward Register there are the records of all the documents which came to office.

• In Outward Register there are the records of the all the documents which gone out of the office. In Outward Register you can do the searching of the record.

• Board: Provision to create Committees and Board Members. Creating Notices and sending notice to board members.

•  Question  Reply Management System (QRMS) for sharing Question and Answers. Provision to create new Legislative Assembly question and assign to the particular concerned section or dept.

Streamline and standardize work flow in respect of each item of work Avoids physical movement of paper in the office to the maximum extent. Provides maximum security to the office documents Facilitates easy tracking of file documents It ensures quick processing of cases. Facilitates electronic storage of documents which would obviate the need for

physical storage. It fixes accountability for each action in the most transparent manner. The expected benefits from the implementation are the following: Streamlined and standardized workflow, helping personnel to attend to work in the

required manner Complete security of office documents Increased speed in processing the cases due to reduction in procedures and also

clear-cut accountability Easy tracking of documents Easy irretrievability of documents No loss or misplacement of documents.

ADVANTAGES OF DMS

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