sri lanka navy tender invitation director general...

SRI LANKA NAVY TENDER INVITATION

30/08/2019

NAVAL HEADQUARTERS

PO BOX 593, COLOMBO 01

TELEPHONE FAX DATE } } } 011 7192380

DIRECTOR GENERAL LOGISTICS

: File No : M/S WEB COPY NHQ/SOR/LR/RFO/2019/0273

0112212327

01. Bids are invited for CLEANING SERVICES OF NGH COLOMBO.

CLEANING SERVICES OF NGH COLOMBO

ONLY THE PAYMENT TERM

"CREDIT" WILL

BE ACCEPTED

CALLING OF BIDS FOR

02. The tender should be sent in duplicate in favor of Chairmen, Tender Board, Sri Lanka Navy,

Naval Headquarters, Colombo under a sealed and registered cover or deposited in the tender box kept

at the entrance to Naval Headquarters Colombo - 01.

06. Advance payment will not be made even if the tender is accepted by the Department Procurement

Committee without a valid bank guarantee issued by a reputed bank in Sri Lanka and acceptable to the

Sri Lanka Navy.

04. Please note that all prices should be quoted in Sri Lanka Rupees and to be indicated in words.

Further it is mandatorily to indicate separately for credit facility and outright cash.

03. The envelope containing the tender should be marked tender for the CLEANING SERVICES

OF NGH COLOMBO Reference No NHQ/SOR/LR/RFO/2019/0273 and opening date 19/09/2019 at

the top left hand corner" of the envelop and should reach not later than 1400 hrs, on 19/09/2019 which

will be the tender opening date and time. Tenders will be rejected in case of failure to indicate these

details. Further late bids will also be rejected.

05. Credit facility should be extended for a minimum period of 60 days.

a. Make, Model and Country of Origin.

b. Manufacturer‟s name and address.

c. Year of manufacture (If applicable).

d. Warranty period.

e. Job duration/Delivery period and other conditions of delivery.

f. Availability of spares, repair facilities

g. Availability of training facilities.

h. Whether the Bidder is the sole agent to represent the manufacturer in Sri Lanka.

i. Discounts and other chargers if any.

j. The validity of the offer (should be minimum of 120 days).

k. Any other relevant details if any.

07. The following details are also to be indicated in the bid as applicable ;

08. If the total value of the contract is over 2,000,000/= (Excluding VAT), on demand unconditional

bid bond to be submitted by all the bidders along with the bid. The value of the bid bond should be equal

to 1% of total bid value (Except VAT) and same should be valid for minimum period of 120 days from

the date of opening of bids.

of 4 Copyright © Sri Lanka Navy - ILMS NAVY\ss87285 Prepared By : Print Date : 30/08/2019 14:22:20

09. 10% Performance Bond required to be submitted in the form of an irrevocable payable on

demand and unconditional Bank Guarantee Obtaining from the recognize bank operating in Sri Lanka by

the successful bidder if the contract value exceed Rs. 2,000,000/= (Excluding VAT). Validity of which

should be 28 days beyond intended completion date.

11. If the contract value for works exceeding Rs 250,000 (Excluding VAT) and service exceeding Rs

500,000 (Excluding VAT) successful bidder to be signed an agreement with the Sri Lanka Navy.

12. If the supplier fails to delivery any or all the items within the stipulated time period, liquidated

damages will be charged at the rate 0.5% of the total value of the contract per week (7 days) or part there

up to a maximum 5% .

13. If the bidders are registered for VAT, they should indicate the amount of VAT claimed separately

in the bid documents, in addition to the net value of the bid, along with the VAT registration number.

Declaration of VAT registration number is a mandatory requirement for determination of bids. Any of the

bidders who claim VAT and do not declare VAT registration number will be liable for rejection of their

bid.

14. If any bidder is not registered for the VAT, such bidder should indicate the net value of the bid.

Under this category, bidders should obtain a letter from the Commissioner of Inland Revenue

Department certifying that the company has not been registered for VAT and it should be attached to the

bid .

15. If any other government taxes /levys are applicable, those are to be indicated separately.

17. Representatives are allowed to be presented during the tender opening.

18. The Chairmen, Tender Board, Sri Lanka Navy reserves the right to reject the tender or all tenders

and the right of accepting part of a tender without any question / reason of.

10. Depending on the nature of the job 5% from the contract sum will be retained as retention money

until completion of one year of maintenance period where applicable.

19. Bidders to note that alternative bids will not be accepted by the Sri Lanka Navy.

20. Any undue influence, offering of bribe or any other corrupt practices will result disqualification/

rejection of the offer in addition to normal disciplinary action.

21. With regard to bidders who fail to confirm in writing the acceptance of conditions given in the

bid invitation when submitting their bids, it will be construed that the bidder agreed to such conditions in

the event of such bidders being awarded such bid.

16. Items are to be delivered at the Transit Stores, SLNS “Mahasen”, Welisara, Ragama along with a

copy of the purchase order and the relevant invoice within the specified period. If SLN collect items

from bidder‟s premises with the consent of the bidder, SLN approved transport charges will be deducted

from the final bill. Please note that it is 100% bidder‟s responsibility to deliver the items within the

delivery period.


22. Further details if required, could be obtained from undersigned over the Telephone No‟s:

2212388, Fax No‟s:2212380.

Yours faithfully,

For CHAIRMAN, TENDER BOARD

SRI LANKA NAVY

Dear Sir,

I/ We agree to abide by the conditions of tender specified above except as noted in our proposal

dated ………………….which shall of part of and regulation contact here under.

Signature ..................................................... Date ..........................................

a. CONTACT PERSON

b. CONTACT TEL NO ................................................................................................................. -

................................................................................................................. -

................................................................................................................. - c. CONTACT FAX NO

Company Seal

....................................................................................

LCDR(S) FHL SILVA

Staff Officer (Repair)

................................................................................................................. - d. CONTACT E-MAIL


ANNEX "A"

NHQ/SOR/LR/RFO/2019/0273

S/N Item Description

QTY UOM Unit Price TOTAL

Rs Cts

1 CLEANING SERVICE OF GENERAL

HOSPITEL COLOMBO MONTH 12

DISCOUNT

% 2 NBT

% 15 VAT

TOTAL TENDER VALUE

TOTAL 32 JANITORS

03 SUPERVISOR

Day shift - 25 Janitors and 02

Supervisors

Night shift - 07 Janitors

and 01 Supervisors

=

=

=

=

(A) OTHER DETAILS

DELIVERY PERIOD

MAKE & MODEL

VALIDITY PERIOD

WARRANTY PERIOD

PAYMENT TERMS

COUNTRY OF ORIGIN

DISCOUNT IF ANY

ANY OTHER TAXES

VAT DETAILS VAT REGISTRATION NO / EXEMPTION LETTER

ISSUED BY DEPARTEMENT OF INLAND REVENUE

TO BE ATTACHED

-

-

-

-

-

-

-

-

-

CREDIT

(i)

(ii)

(iii)

(iv)

(v)

(vi)

(vii)

(viii)

(B)

--------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------- 01.10.2019 TO 31.09.2020

---------------------------------------------------------------------------------------------

--------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------------

(C) PLACE OF DELIVERY ITEMS TO BE DELIVERED TO THE “TRANSIT

STORES" SLNS „MAHASEN‟, WELISARA, RAGAMA

ALONG WITH THE COPY OF ORDER AND

RELEVANT INVOICE.

-

Any queries/ information with regard to this procurement/tender could be obtained from logistic

management cell, established at Naval Headquarters through e-mail [email protected] and by

telephone number 0112212391-3 during working hours.

(D)

-

-

NOTE: UNIT PRICE AND TOTAL PRICE ARE TO BE INDICATED CLEARLY IN THE

TENDER, IF NOT QUOTATION WILL BE REJECTED.

ADDRESS

SUPPLIER NAME

DATE

--------------------------------------------------------

Company Seal .........................................................

.........................................................

(E) Bid Reference :NHQ/SOR/LR/RFO/2019/0273

WORK SCOPE FOR CLEANING SERVICE

NAVY GENERAL HOSPITAL

(ENGLISH COPY)

SN

LOCATION

FREQUENCY CONDITIONS

DAILY WEEKLY 01 GROUND FIOOR

Twice (Before 07 am and 2pm )

Full clean

Floor area Environment ,Lobby and

Reception

Patient waiting area (SPO) Twice (Before 07 am and 2pm )

Full clean Visible standard The floor is free of

dust, litter, marks and spots, water or other liquid.

Hard floors are free of

build up at the extremities or in traffic lanes.

The floor is free of

spots, scuffs scratches on traffic lanes ,around furniture

and pivot points. Inaccessible areas (

edges and around furniture) are

free of dust, lint and spots

Sick parade office and Duty

senior sailor office

Before 07 am Full clean

Medical officer‟s room Before 07 am Full clean

Officer‟s waiting area Twice (Before

07 am and 2pm )

Full clean

EEG Room Before 07 am Full clean

Supply Officer‟s Room Before 07 am Full clean

OPD patient‟s Toilets

Five time ( 02

hourly )

Full clean

Admin officer‟s office Before 07 am Full clean Windows

Optometrist unit Before 07 am Full clean

Visible standard External surface of

glass are clear of all spots and

marks. Internal surfaces of

glass are clear of all tharks

like fingerprints and smudges Window frames and

ledges are clear and free of

dust, marks and sports.

Walls

Visible standard The walls are free of

dust or lint

The walls are free of marks caused by furniture,

equipment or staff.

Light switches, doors and door frames are free of

fingerprints, scoffs and any other marks.

MO‟S Rooms Before 07 am Full clean

X-RAY Department

Patient waiting area(X-RAY Depart)

Before 07 am


Full clean

Full clean

Dispensary Before 08 am Full clean

ETU Twice (Before

07 am and 4pm )

Full clean

Walk way Twice (Before

07 am and 2pm )

Full clean

VVIP Room Before 07 am Full clean

VIP Room Before 07 am Full clean

Officer cabin 1-5 Before 07 am Full clean

Officer ward ( female ) Before 07 am Full clean

Officer ward ( male ) Before 07 am Full clean

Canteen seating area Twice (Before

07 am and 2pm )

Full clean

Senior sailor and Bio Medical WS


Physiotherapy Department Twice (Before

07 am and 2pm )

Full clean

Central medical stores Before 08 am Full clean Central record room Before 08 am Full clean Naval stores Before 08 am Full clean

victualling stores Twice (Before

07 am and 4pm )

Full clean

Galley Thrice( After preparation of

breakfast, Lunch

and dinner)

Full clean

Ceilings, vents and light fixture

Visible standard

Laboratory complex

( compartment-06 )

Twice Before

(before 08 am and 02pm )

Full clean Ceiling are free of dust,

soil film and cobwebs Vents are free of marks

and dust.

Light fixture are free of marks and dust

Laboratory Toilet Five time ( 02

hourly )

Full clean

Laundry, Linen, PMG and

Junior Sailor Dining hall

Twice Before

(before 08 am and 02pm )

Full clean

Furnishings

Visible standard

Hard surface furniture

are free of spots, soil film, dust,

fingerprint and spillages Soft surface furniture

are free from stains. soil film and dust

Furniture legs, wheel

and casters are free from mop strings soil film and dust.

Generator Room and

Surrounding


02 01st FLOOR

Walk way Twice (Before

07 am and 2pm )

Full clean

Patient waiting area (for consultant )


Full clean

Consultant‟s room Before 08 am Full clean

Meeting room Before 08 am Full clean

CSH,CMD, Admin officer‟s

office


Patient waiting area of

Dental treatment

Twice (Before

07 am and 2pm )

Full clean

Bathrooms and Toilet

areas Visible standard

Porcelains surface are free from smudges smears and

mineral deposits

Metal surface are free from soil, smudges and soap

build-up Plumbing fixtures are

free of smudges, dust, soap

and/ or mineral build-up. Window frame and

ledges are clear and free of dust

marks and sports.

Admin officer‟s office, SSI Office and record room (Dental)


VIP Room (Dental) Before 07 am Full clean CDD and DO‟S Office Before 07 am Full clean Dental surgeries Twice (Before

07 am and 2pm )

Full clean

Dental sub stores Before 07 am Full clean Advance lab Before 07 am Full clean Prosthetic lab Before 07 am Full clean X-Ray room (Dental) Before 07 am Full clean Toilets of Dental Premises Thrice(Before

07 am,12 noon and 4pm )

Full clean

Orthopedic ward Twice (Before

07 am and 2pm )

Full clean

Orthopedic ward Toilet Thrice(Before 07 am,12 noon

and 4pm )

Full clean

Medical ward Twice (Before 07 am and 2pm )

Full clean

Medical ward Toilet Thrice(Before


Full clean

OPD patient‟s Toilets Five time ( 02

hourly )

Full clean

03 02nd

FLOOR

Covered Terrance area Twice (Before 07 am and 2pm )

Full clean Odour

Standard

The area smell fresh ECG Room Before 07 am Full clean

Walk way Twice (Before Full clean

07 am and 2pm ) There is no odour

which is distasteful or unpleasant

General tidiness

Visible standard

Area appears tidy and uncluttered.

Floor space is clear, only occupied by furniture

and furniture and fittings Designed to sit on the

floor. Furniture is

maintained in a fashion which allow for cleaning.

Garbage collection

General

Empty waste replacement

Spot clean receptacle Wash receptacle

Sharp

Remove sealed receptacle

Medical and related waste Remove waste

Medical Equipment

Soft surface are free from stains. soil film and

dust

Theatre reception area and

plaster room

Twice (Before

07 am and 2pm )

Full clean

Doctor‟s and staff office area


Full clean

Theatres and Recovery unit Twice Full clean

Endoscopy Room Twice Full clean

Office Rooms(Medical

examination / MSO/SSI /Health education unit/ PHI

Department/ IT

Department/Counseling / Medical board / EC File

Sections)


Full clean

Female ward Twice (Before 07 am and 2pm )

Full clean

Toilets -Female ward Thrice(Before


Full clean

ICU Twice Full clean

OPD Patient‟s Toilets Five time ( 02 hourly )

Full clean

NTS office and class room Before 07 am Full clean

Consultants room Before 07 am Full clean

XO,CO Office Before 07 am Full clean

Officer‟s and sailor‟s toilet Five time ( 02 hourly )

Full clean

Central Dental Stores

Twice (Before

07 am and 2pm )

Full clean

OIC Central Dental Stores

Twice (Before

07 am and 2pm )

Full clean

Dental surgery IV Twice (Before

07 am and 2pm )

Full clean

Doctor‟s and staff rest room

Thrice(Before 07 am,12 noon

and 4pm )

Full clean

Audiometric winter Office Before 08 am Full clean

04 03rd

FLOOR

Surgical ward Twice (Before 07 am and 2pm )

Full clean

Toilet surgical ward Twice (Before

07 am and 2pm )

Full clean

Medical ward II Twice (Before 07 am and 2pm )

Full clean

Toilet Medical ward Twice (Before

07 am and 2pm )

Full clean

Surgical Stores area Twice (Before 07 am and 2pm )

Full clean

Isolation Ward Twice (Before

07 am and 2pm )

Full clean

Toilet Isolation ward Twice (Before 07 am and 2pm )

Full clean

CO Writer office ,library and

ship office Area

Twice (Before

07 am and 2pm )

Full clean

05 ROOF TOP AREA

Senior sailor dining area Thrice(Before

07 am,12 noon

and 4pm )

Full clean

ME(CE) Office and Control

room

Daily Full clean

06 GENERAL

Internal glass windows,

partition and fixed glass.

Daily Full clean

Outdoor glasses Daily Full clean

Ceiling fans, Wall fans,

Table fans, stand fans and other

electrical fittings

Daily Full clean

Windows and doors Daily Full clean

Walls and ceiling Daily Full clean

Table and chairs and other furniture

Beds and Mattresses

Daily

Full clean

Telephone instrument Daily Full clean

Elevators Daily Full clean

Garbage collection Daily Full clean

07 SURROUNDING AREA

Garden , Road and Gutters Daily Full clean

Hospital outside of Inter

lock terrazzo

Daily Full clean

Hospital Gate and Vehicles park Area

Daily Full clean

UNDER MENTIONED LIST OF MATERIALS & CONDITIONS SHOULD FORWARD ALONG

WITH THE WORKS SCOPE FOR TENDER INVITATION

List of Materials (Chemicals, Tools, Equipments & Machines)

No Item D of Qty. Approximate

Quantity for the

month

1 Air Freshener Ltr 100

2 Air Freshener Blocks No 100

3 Bleaching Powder Kg 20

4 Dettol Ltr 30

5 Feenol Ltr 250

6 Glass Cleaner Ltr 20

7 Harpic Ltr 100

8 Teepol Ltr 100

9 Tile Cleaner Ltr 20

10 Toilet Ball Cleaner Ltr 20

11 Vim Kg 50

12 Moth Boll (100) Pkt 10

13 Air Freshener Spray Guns No 25

14 Boots Pair 10

15 Cobweb Brush No 10

16 Commad Brush No 50

17 Dust Mop No 4

18 Dusters No 30

19 Ekal Brooms No 25

20 Floor Wiper No 25

21 Garbage Bag (S) (Black, Green, Yellow, Blue, Orange & Red)

No 1000

22 Garbage Bag (M) (Black, Green, Yellow, Blue, Orange & Red)

No 1000

23 Garbage Bag (L) (Black, Green,

Yellow, Blue, Orange & Red)

No 2000

24 Glass Wiper No 5

25 Gloves No 32

26 Hand Brush No 20

27 Mop No 25

28 Mop Buckets No 20

29 Plastic Brooms No 30

30 Plastic Bucket No 10

31 Sink Brush No 20

32 Toilet Brush No 20

33 Water Bucket (Flower) No 1

34 Dust Pan No 25

35 Sponge No 100

36 Mask No 32

37 Floor Polisher No 1

38 Grass Cutter Machine No 1

39 Rubber Horse 100 Mtrs Roll 1

40 High Pressure Machine (Water Gun) No 1

41 Vaccum Cleaner No 2

42 Cleaning Cart No 1

43 Floor Cleaning machine (Polisher) No 1

44 Toilet papers No 250

45 Hand wash Ltr 10

46 Small toilet soaps No 1500

Conditions

1. Janitors age limit should be age between 18 to age 55 2. Sufficient number of janitors & supervisors should work during both day & night time.

3. Janitors should wear proper uniform including Cap, Shirts, Name Tally, Trouser & Shoes. 4. Janitors should wear Face masks & rubber gloves when engage in work.

5. No any cleaning gears made by coir. 6. Sufficient cleaning equipment and chemicals should available of all the time in hospital premises.

7. Chemicals must be good in quality.

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ldka;d jdgzgqj foj;djla ^0700 mehg iy 1400 mehg fmr&

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ldka;d jdgzgq jeisls<s

f;j;djla ̂ 0700, 1200 iy 1400 mehg fmr&

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f;j;djla ^0700, 1200 iy 1600 mehg fmr&

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04 f;jk uy, Y,H jdgzgqj foj;djla ^0700 mehg

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Y,H jdgzgqfjz jeisls,s foj;djla ^0700 mehg iy 1400 mehg fmr&

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ffjoH jdgzgqj 2 foj;djla ^0700 mehg iy 1400 mehg fmr&

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ffjoH jdgzgqfjz jeisls,s foj;djla ^0700 mehg iy 1400 mehg fmr&

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Y,H .nvd m%foaYh foj;djla ^0700 mehg iy 1400 mehg fmr&

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fndajk frda.s jdgzgqj foj;djla ^0700 mehg iy 1400 mehg fmr&

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05

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fcHIaG kdjslhska wdydr .kakd m%foaYh

f;j;djla ^0700, 1200 iy 1400 mehg fmr&

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NAVY\ss87285 Prepared By : Print Date : 30/08/2019 14:22:20

sri lanka navy tender invitation director general...

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