sptechcon sharepoint worst practices
TRANSCRIPT
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SharePoint Worst Practices: Five Common Mistakes to Avoid
Dux Raymond Sy, PMP
Any $50 Donation to Haiti Gets You a FREE SharePoint Book & Software
http://meetdux.com/sharelove
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Twitter: @meetdux Hashtag: #sptechcon #spwp
Sound Familiar?
“SharePoint is so easy users will figure it out!”
“Planning for a SharePoint implementation? Complete waste of time”
“I am a Sys Admin by day and the SharePoint guy/gal by night”
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Twitter: @meetdux Hashtag: #sptechcon #spwp
Class Objectives
In this class, you will learn how to avoid the five common mistakes in implementing SharePoint
In addition, you will be able to:
Identify the key components of a successful SharePoint implementation
Identify the steps to properly plan for a SharePoint project
Value the significance of establishing measurable goals and ROI
Define key roles and responsibilities of a SharePoint team
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Twitter: @meetdux Hashtag: #sptechcon #spwp
Facilitator: Dux Raymond Sy, PMP
Managing Partner, Innovative-E, Inc.
Author, “SharePoint for Project Management” by O’Reilly Media
For more information, connect with Dux
E-Mail: [email protected]
Twitter: twitter.com/meetdux
LinkedIn: meetdux.com/li
Blog: meetdux.com
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Twitter: @meetdux Hashtag: #sptechcon #spwp
Agenda
Our SharePoint Implementation is Perfect, Is It?
Planning is for Sissies
Here’s the Toolbox, Go Find a Problem
How Much Did We Save?
Apples are the Same as Oranges
I am a Direct Descendant of Superman
Summary
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Twitter: @meetdux Hashtag: #sptechcon #spwp
What a Concept
“Technology provides no benefits of its own; it is the application of technology to business opportunities that produces ROI. ”
—Robert McDowell, In Search of Business Value
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Twitter: @meetdux Hashtag: #sptechcon #spwp
Who Knows This Cry Baby?
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Twitter: @meetdux Hashtag: #sptechcon #spwp
Five Common Mistakes to Avoid
1. Lack of Proper Planning
2. Showcase Features, not Building Solutions
3. Undefined Business Case
4. Poor Understanding of SharePoint
5. Unrealistic Staffing
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Twitter: @meetdux Hashtag: #sptechcon #spwp
Agenda
Our SharePoint Implementation is Perfect, Is It?
Planning is for Sissies
Here’s the Toolbox, Go Find a Problem
How Much Did We Save? Umm …
Apples are the Same as Oranges
I am a Direct Descendant of Superman
Summary
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Twitter: @meetdux Hashtag: #sptechcon #spwp
#1 Lack of Proper Planning
For my dream house
I will buy a piece of land
Then buy drywall, tools, etc. at the hardware store
Start building
Show me a successful SharePoint implementation without proper planning
I’ll show you a perfect house that was built with no blueprint
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Twitter: @meetdux Hashtag: #sptechcon #spwp
Proper Planning Involves
Defining measurable goals and priorities
Securing committed sponsors
Engaging the user community
Effectively identifying requirements
Creating realistic project schedule
Forming the relevant team
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Twitter: @meetdux Hashtag: #sptechcon #spwp
Example: SharePoint Deployment Schedule
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Twitter: @meetdux Hashtag: #sptechcon #spwp
Agenda
Our SharePoint Implementation is Perfect, Is It?
Planning is for Sissies
Here’s the Toolbox, Go Find a Problem
How Much Did We Save?
Apples are the Same as Oranges
I am a Direct Descendant of Superman
Summary
![Page 14: SPTechCon SharePoint Worst Practices](https://reader033.vdocuments.site/reader033/viewer/2022052307/55511e11b4c905b1138b518e/html5/thumbnails/14.jpg)
Twitter: @meetdux Hashtag: #sptechcon #spwp
#2 Showcase Features, not Building Solutions
How would you like to drive a Lamborghini Diablo?
BTW, you just learned how to ride a bike yesterday
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Twitter: @meetdux Hashtag: #sptechcon #spwp
Build Solutions & Don’t Showcase Features
Engage users and help them identify pain points
Inefficient processes
Lack of automated tools
Build solutions based on
Audience background
Usability Requirements
SharePoint capabilities
Provide RELEVANT training and support
Gather feedback once the solution is deployed
Continuous improvement is important
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Twitter: @meetdux Hashtag: #sptechcon #spwp
Example: Process Flow Diagram
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Example: Automate Change Request
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Twitter: @meetdux Hashtag: #sptechcon #spwp
Agenda
Our SharePoint Implementation is Perfect, Is It?
Planning is for Sissies
Here’s the Toolbox, Go Find a Problem
How Much Did We Save?
Apples are the Same as Oranges
I am a Direct Descendant of Superman
Summary
![Page 19: SPTechCon SharePoint Worst Practices](https://reader033.vdocuments.site/reader033/viewer/2022052307/55511e11b4c905b1138b518e/html5/thumbnails/19.jpg)
Twitter: @meetdux Hashtag: #sptechcon #spwp
#3 Undefined Business Case
What is the value of deploying SharePoint?
Better Collaboration? Improved Document Management?
That doesn’t mean anything!
What’s the bottom line?
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Twitter: @meetdux Hashtag: #sptechcon #spwp
Specify Measurable Goals & ROI
Measurable Business Goals
Increase employee productivity by 15%
Reduce storage and bandwidth cost by 20%
Return on Investment (ROI)
Did you get the bang for your buck?
How soon?
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Twitter: @meetdux Hashtag: #sptechcon #spwp
Example: Increasing Productivity
Productivity study found that An employee spends 45 mins/day looking for information Essentially meant that a team of 20 people wastes 900
minutes a day In a 3-month period, that is 54,000 minutes or roughly 38
person days
How much does this cost the organization?
What if an employee can regain just 7 of those 45 minutes wasted each day? This is 15% increase in productivity 6 person days in 3 months are gained SharePoint Search can be used to fulfill this goal
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Twitter: @meetdux Hashtag: #sptechcon #spwp
Proper Requirements Gathering is Key
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Twitter: @meetdux Hashtag: #sptechcon #spwp
Example: Requirements Document
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Twitter: @meetdux Hashtag: #sptechcon #spwp
Agenda
Our SharePoint Implementation is Perfect, Is It?
Planning is for Sissies
Here’s the Toolbox, Go Find a Problem
How Much Did We Save?
Apples are the Same as Oranges
I am a Direct Descendant of Superman
Summary
![Page 25: SPTechCon SharePoint Worst Practices](https://reader033.vdocuments.site/reader033/viewer/2022052307/55511e11b4c905b1138b518e/html5/thumbnails/25.jpg)
Twitter: @meetdux Hashtag: #sptechcon #spwp
#4 Poor Understanding of SharePoint
Pop Quiz: True or False SharePoint Total Cost of Ownership is very expensive Changing the look & feel of SharePoint is easy FTP is the only way to transfer files in SharePoint Creating deep folder hierarchy in Document libraries is
the way to organize files It is better to write code
than leveraging SharePoint for custom applications
SharePoint is underestimated Business IT
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SharePoint Implementation Continuum
Draconian IT Control Empowerment Wild Wild West
Chaos
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What Do I Need To Know?
Business Total Cost of Ownership Governance
Technology Key Features Branding Custom Development Release Management
Adoption Roles and Responsibilities Bridging Gaps: i.e. Folder Hierarchy vs Tags, Filters, Views
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Twitter: @meetdux Hashtag: #sptechcon #spwp
Agenda
Our SharePoint Implementation is Perfect, Is It?
Planning is for Sissies
Here’s the Toolbox, Go Find a Problem
How Much Did We Save?
Apples are the Same as Oranges
I am a Direct Descendant of Superman
Summary
![Page 29: SPTechCon SharePoint Worst Practices](https://reader033.vdocuments.site/reader033/viewer/2022052307/55511e11b4c905b1138b518e/html5/thumbnails/29.jpg)
Twitter: @meetdux Hashtag: #sptechcon #spwp
#5 Unrealistic Staffing
A single individual or two CANNOT successfully deploy SharePoint in an enterprise
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Twitter: @meetdux Hashtag: #sptechcon #spwp
The SharePoint A-Team
IT group • SharePoint developer • SharePoint infrastructure
specialist • SharePoint architect
Business group • SharePoint business analyst • SharePoint trainer • SharePoint designer
Committed Sponsor + Project Manager
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Twitter: @meetdux Hashtag: #sptechcon #spwp
Agenda
Our SharePoint Implementation is Perfect, Is It?
Planning is for Sissies
Here’s the Toolbox, Go Find a Problem
How Much Did We Save?
Apples are the Same as Oranges
I am a Direct Descendant of Superman
Summary
![Page 32: SPTechCon SharePoint Worst Practices](https://reader033.vdocuments.site/reader033/viewer/2022052307/55511e11b4c905b1138b518e/html5/thumbnails/32.jpg)
Twitter: @meetdux Hashtag: #sptechcon #spwp
Questions?
E-Mail: [email protected]
LinkedIn: meetdux.com/li
Blog: meetdux.com
Twitter: twitter.com/meetdux
How did you like the presentation? http://sp.meetdux.com/post_feedback.aspx
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Twitter: @meetdux Hashtag: #sptechcon #spwp
Summary
In this session, you’ve learned how to avoid the five common mistakes in implementing SharePoint
In addition, you are able to:
Identify the key components of a successful SharePoint implementation
Identify the steps to properly plan for a SharePoint project
Value the significance of establishing measurable goals and ROI
Define key roles and responsibilities of a SharePoint team
![Page 34: SPTechCon SharePoint Worst Practices](https://reader033.vdocuments.site/reader033/viewer/2022052307/55511e11b4c905b1138b518e/html5/thumbnails/34.jpg)
Thank You!
Any $50 Donation to Haiti Gets You a FREE SharePoint Book & Software
http://meetdux.com/sharelove