SPRING MANAGER MEETING

SUMMER 2015Presented: April 14, 2015

Part I – MapleBrook (MPB) Update

MPB Staff – Who do I contact, whenTracy Krasnoff – Assistant General Manager• First contact for managers

Ben Goettsche – General Manager• Club related questions, primary contact for families

Chad Goettsche – Referee Assignor/Field Coordinator• Game rescheduling, referee comments

Sara Brandon – Registrar• Communication with MYSA: Travel pass, player passes, etc.

Managers and coaches do not contact MYSA

Jean-Yves Viardin – Director of Coaching and Player Development : Works with Coaches and Players

Where do I find it - • MPB Spirit Wear

• New items will be online later this month and for sale at the MPB Tournament

• MPB Pins• Contact Tracy Krasnoff to order for your team.• Cost is $2 per pin• Place order for USA Cup by mid June

• MPB Car Decals• Small amount remain. Contact Tracy if you need some for your team

• MPB Training Apparel for late players • All items have been distributed.

KEY DATES• February 23 MYSA Interclub transfer deadline• April 17 MYSA online presentation sent to coaches and primary

team manager• May 1 Last date for league reschedules• May 4 MYSA League play begins, Intraclub transfer deadline• May 29-31 MPB Tournament• Early June Registration opens for Summer 2015• June 18 Deadline to register for State Tournament• June 18 Last day to add players to MYSA rosters• July 8 MYSA League play ends / scores reported for U11-U19• July 11-16 MYSA State Qualifier games• July 15 League play ends / scores reported U9-U10, PR• July 19-26 MYSA State Tournament• July 21 Last date for team expense reimbursement submittals.• July 25 – August 1: MPB Tryouts for Summer 2016

MPB Summer Events• MapleBrook Invitational Tournament

• May 29-31• Two primary sites this year• U9/10 – MGSH • U11/12 – Gleason• U13+ - MGSH, Gleason, MGJH, Fernbrook

• MPB Night Out – Family fun night for all teams• Friday, July 10• Coaches game• Carnival games• Food• Celebration of all MPB teams

MYSA District AssignmentsNorth: All MPB teams except those listed below

South: BU16PR – Yang

West: • BU19PR – Yang• GU11C2 – Engel/Boonstra• GU14C3 – Munoz Gonzalez• GU16C1 – Trench• GU16C3 – Munoz Gonzalez

East: GU14PR - Viardin

MYSA District Online Presentation

• Email with presentation link will be be sent to head coach and primary team contact (team manager).

• One individual per team must view presentation and pass a short quiz.

MYSA Online Presentation Cont. After completing online presentation you will receive:

1. MYSA Team code and password: • Used for Rescheduling, Game reporting, Registering for playoffs

2. Tentative game schedule

3. League contact information

4. Field directions

5. Reprint game schedule once all reschedules are complete to receive updated field and game schedule

Rescheduling MYSA games• All reschedules requested prior to May 1 must be granted

and completed by May 1 at 6PM

• Completed = • New date agreed upon by both teams• Field and referee assignor provides you with new game time and

field• Home team enters and away team accepts within the MYSA

system

• Act of God during the season: begin reschedule immediately

Home Game Rescheduling

• PROCESS • Determine three (3) alternate dates with the away team.• Email Field Coordinator, using the template that appears when you

click the link on the manager webpage of MPB website.• Field Coordinator will confirm back to you within 48 hours. (May be

longer during preseason.)• Reconfirm date with with the away coach/manager• Once the away team accepts the new date and field, MPB

Coach/Manager must go to MYSA’s website to complete the online reschedule form instructions

• Note: You will need your MYSA username and password• Away games are rescheduled by away team

MYSA rule: All games must be rescheduled by May 1. Only other reschedules allowed will be acts of God.

Home Game ReschedulingWhy 3 alternate dates?• The Field Coordinator needs to fit your reschedule between games

that are already scheduled, and with consideration to referee availability.  Providing more options ensures your reschedule can be completed as efficiently as possible.

Can I request a specific time for my reschedule?• You can request it, but it is not likely the request can be honored. 

There are over 250 games scheduled on MPB fields.  Reschedules need to be scheduled with consideration to both field & referee availability. 

How do I reschedule an AWAY game?• MPB Field Coordinator only reschedules MPB HOME games.  Please

contact the coach/manager of the away team and they will facilitate the reschedule with their club contacts.

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MYSA Forms Required at all games

Competitive Match Report• http://assets.ngin.com/attachments/document/0033/9156/

matchlineup.pdf

Ejected participant report – U11 and older• http://assets.ngin.com/attachments/document/0033/9101/

ejectedparticipant.pdf

• Replaces PINK sheet previously distributed by MYSA at District meetings.

• MYSA Medical Release form for all players

Game Reporting• All teams must report game scores via MYSA website

• This includes U9 and U10’s• Member login is located in the upper right corner of any MYSA web

page or use the direct link below• http://www.mnyouthsoccer.org/page/show/696421-mysa-member-login

• You will need your team code and password

• Summer 2015 game reporting deadlines• U11-U19 C1/C2/C3: July 8• U9/10, and Premier Teams: July 15

• Any games not reported incur a fine to both teams

MSYA Fines - Paid by team account• Simple Forfeit : $100

• An attempt is made to play the game• Example – Player passes are forgotten, team shows up late.

• Willful Forfeit: $200• No attempt is made to play the game• Example – Team decides they do not want to play the game

• Failure to report scores: $50 per team

MPB Outdoor Training SpaceMPB designated training space – Open starting April 23• U9/U10 – Osseo Senior High• U11-U18 – Maple Grove Senior High

• MGSH is used Sunday evenings by ODP, as well as June 6-7

Green space – non soccer fields

No training is allowed on game fields

Practice and game field closures are communicated via: • Coach/Manager email, Twitter, MPB website

Teams that train on closed MPB training spaces, or on game fields, may lose their access to train on MPB training spaces and/or have fines imposed.

MPB Tournament• May 29- 31

• All MPB Teams check in Thursday May 28, no exceptions

• Volunteer positions are posted for pre-tournament jobs

• Tournament weekend positions will be posted Mid-May

• Remind families that this is the biggest time for volunteers and few if any volunteer slots occur after tournament.

• Wear MPB apparel when volunteering

MPB Spirit Wear

New MPB Spirit Wear • Online sale begins late April• Orders delivered during MPB Tournament• Orders will be picked up by managers at check in for MPB

tournament • Limited amount for sale during the MPB tournament

MPB 2015 Spirit Wear

Connect with MPB• Follow MPB on Twitter at @MPB1990

• Great for weather updates and field closures

• Facebook: Like MapleBrook Soccer Association

• MapleBrook Soccer Association APP

• MPB Website

• Send us your team highlights and photos!!!

End of Part I – Last thoughts…• Review team budgets and expenditures regularly

• Last date for expense reimbursement submittals is July 21. Only exceptions are for teams that qualify and play in state tournament.

• Managers are positive representatives of MPB• Welcome opposing teams, remember PACT, encourage others to

be positive role models

• Take with you tonight• MYSA Player and Coach passes

• Mailing labels for home game reporting are with your passes• Communicate to families / Coaches any open items for held passes• Contact Tracy with any questions regarding missing passes.

Part II – New Managers

MYSA Online Presentation• MYSA Team Code and Password

• needed for: rescheduling/game reporting/registering for playoffs

• Tentative Game Schedule• Get your team conflict information ASAP• post to website when finalized – Both on calendar and upload

schedule• All changes need to be made by May 1

• Field Directions• Verify with final game schedule, field listed on initial schedule will

only be those you play on. This can change with reschedule. All field locations are posted on MYSA website.

• League Contacts

Bring to game checklist• Player/Coaches passes• Competitive Match Report, with stamped self

addressed envelope for home games. (Required and mandatory.)

• 4 corner flags (home games)• Ejected Participant Report – U11 and older• First aid kit, ice packs• Emergency contact information• Medical liability forms• Discuss with coach who is responsible for bringing

items

Player/Coach Pass• Collect 1 X 1 inch photo of every player, coach and

manager for pass. Glue to labeled area on pass.• Get a signature of every player, manager and coach on

the back of the pass. • Signature must match name on pass

• Laminate each pass• Self laminating pouches, Kinkos, home laminator, etc. • Passes must be completely sealed by laminate.

• Passes kept together in last name alphabetical order with a ring.

Player/Coaches Passes

Player Pass Self Laminating • Found at any office supply store: Target, Walmart, Office

Depot etc.

Competitive Match Report • Located on MYSA Website – typable PDF

• http://assets.ngin.com/attachments/document/0033/9156/matchlineup.pdf

• Type information on one form then reuse for each game

• Players listed in alphabetical order

• Information will come from Player/Coach passes and game schedule received from MYSA. Plus player jersey numbers.

Sample Competitive Match Report, Game Schedule and Field Directions

After the Game• Collect all items brought to field

• Coach and Player Passes• If you forget (referee does not return)

• Home games – Contact Field/Referee Assignor as soon as you know you do not have them

• Away games – contact opposing team, they can help you track down referee.

• Corner Flags

• Report Game score on MYSA website• Instructions received during online presentation• First team to enter score does reporting

MYSA Weather Policy• If lightning is within five miles, with or without hearing thunder, the

game(s) or practice(s) should be suspended and shelter sought.  (A rough guideline is to measure the time between the lightning flash and hearing the corresponding thunder. If it is 30 seconds or less, seek shelter.)

• Games are to be adjusted as the heat index rises:• Mandatory water breaks• Go to quarters• Shorten the games

• In cold weather, players should be allowed to dress in appropriate clothing.

• MYSA Weather Policy: http://www.mnyouthsoccer.org/page/show/692946-mysa-weather-policy

Field Closures• Field closures are determined by the owner of the fields.

City of Maple Grove for MPB fields. • MPB Field closures/weather cancellations can be found at

the following link after 4PM on weekdays. • http://www.maplebrooksoccer.com/page/show/282362-weather-

status• MPB will tweet and post on our home page when our home fields

are closed.

• Contact opposing team if MPB fields are closed• If no field closure or weather cancellation both teams must

be at the field or game will be forfeited.• Home games cancelled for weather/field closure?

• Home team must reschedule with field assignor

Helpful Websites• MapleBrook Soccer Association

• http://www.maplebrooksoccer.com/page/show/282330-home-of-maplebrook-soccer-association

• All pages have helpful info…if you cannot find it send me an email, Manager and Forms and Documents have all forms you will need

• MYSA• http://www.mnyouthsoccer.org

Q & AFor follow up questions please contact

Tracy Krasnoff

Assistant General Manager 

MapleBrook Soccer Association

tkrasnoff@maplebrooksoccer.com

(612) 834-4043