Spring 2013 Florida Alternate Assessment

Test Coordinator Responsibilities

Lake County Schools

Tonya Mass

Testing Program Specialist1

Test Coordinators RolTest Coordinators Rolee

Manage the process of distribution and collection of test materials and enforce security measures at the school

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SecuritySecurity

Maintain security of all materials before, during, and after testing.

Read Test Security Policies and Procedures on pages 11-15 of the Spring 2013 Procedural Manual Operational Spring 2013 Procedural Manual Operational AssessmentAssessment..

Have everyone involved in testing sign the Security Agreement in Appendix B, page 49.

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Security Security (cont.)(cont.)

Review Security Protocol with your Test Administrators

Sign testing materials in and out

Keep testing materials in locked storage while not in use

If any breach of security or administration occurs contact the Testing Office ASAP

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Security Security #’s#’sKeep list of security numbers to

account for each secure document (Test Booklets and Answer Documents)

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Security Checklists Security Checklists • Sample on page 15 (slightly different procedure

required than FCAT)

• Does not have security numbers listed

• List the #s assigned to each student

• If you order additional materials, list them as well

• Have the Test Administrator (TA) sign out secure materials received/Test Coordinator (TC) will sign in materials

• Auxiliary Kits do not have #s but must be signed in and out as well

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Materials Materials • Spring 2013 Spring 2013 ProceduralProcedural Manual Manual • Florida Alternate Assessment 2012-2013 Administration ManualFlorida Alternate Assessment 2012-2013 Administration Manual• Test Booklets- one Per Student• Auxiliary Materials Set- one or more Per Grade Level

WHITE ENVELOPE will contain:• PreIDed Answer Sheets- one Per Student• Non-PreID Answer Sheets• Security Checklists• Florida Test Security Statute & Rule and Test Admin & Security Agreement• Teacher Letter (regarding Surveys for them after the test)• Return Materials Kit (Gray Envelope inside White Envelope):

• School Coordinator Responsibilities After Testing• Document Count & Return Summary Form• Cover Sheets for returning answer sheets• Light Blue Labels- TO BE SCOREDLight Blue Labels- TO BE SCORED• Light Green Labels- NOT TO BE SCOREDLight Green Labels- NOT TO BE SCORED• TO BE SCORED return envelope for Answer Sheets• District Coordinator ONLY envelope• Do Not Disturb Sign

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Materials Materials (cont.)(cont.)

• Inventory materials against your packing list as soon as possible

• Report any missing materials (email Tonya)

• Decide if any additional materials are necessary and order them

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Test BookletsTest Booklets

• Test booklets have been collated specifically by grade and form type to ensure that approx. half of the students across the State will receive Form A of the assessment and the other half will receive Form B.

• Unless only one student is being tested in a grade level, test booklets MUST be assigned to students in the following sequence for each grade level: A, B, A, B, etc. or B, A, B, A, etc. The key is to alternate form types from one student to the next within each grade level instead of using all Form A test booklets first and all Form B test booklets last.

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Ordering MaterialsOrdering Materials• Send order forms to Jason Moose at MooseJ@lake.k12.fl.us

• You should receive a reply indicating if the item is in district overage or has to be ordered from the testing company.

• Allow 4 day turn around for items that are not in overage.

• Secure Items cannot be sent in JR

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Defective MaterialsDefective Materials

• Return defective Test Books and Auxiliary Materials with NOT TO BE SCOREDNOT TO BE SCORED materials

• Defective Answer Sheets should be replaced with a blank non-PreIDed Sheet. If used already, transfer item responses to a new answer sheet.

• Make sure you grid the DNS bubble on the defective document (bottom of sheet) and return with the TO BE TO BE SCORED SCORED materials

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Before TestingBefore Testing

• Read the Spring 2013 Procedural ManualSpring 2013 Procedural Manual

• Test Administrators have been trained to administer this test by ESE Department, however, review proper testing protocol you require: security procedures, material handling, etc.

• You may check out materials to the TAs prior to testing so they may familiarize themselves with the materials, however, all materials must be checked in to the TC daily and kept secure

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Before Testing Before Testing (cont.)(cont.)

• Verify that the students participating are coded as such in the AS400 (702 screen at the bottom under FC- should be coded with a Y if taking the FAA)

• Verify that all student demographic info on the Answer Sheets are correct. Refer to the Florida Alt Assessment 2012-2013 Admin Manual (pg. 38-46 for detailed instructions on filling in demographic info for Non Pre-ID answer sheets)

• Collect and file security agreements for one year

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During TestingDuring Testing

• Ensure that test security procedures are followed

• Track materials distributed and returned

• Secure materials between testing

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VERY IMPORTANT:

• Every Answer Sheet MUST have the Test Form Code bubbled:

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After TestingAfter Testing• Verify that all materials were returned

• Verify that all Test Form Codes were filled in

• Make copies of Security Checklists (one for you, one to return to District Coordinator)

• Verify that all Non-Pre ID sheets that have been bubbled are complete- WITH Primary Exceptionality filled in

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Primary Exceptionality Primary Exceptionality Codes to Use:Codes to Use:

**Demographic Info instructions are on Page 37-45 of Test Administration Manual 1

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Prepare Prepare TO BE SCOREDTO BE SCORED DocumentsDocuments

Stack TO BE SCORED Documents in this order and with these cover sheets:

1. Completed Answer Sheets by grade level (lowest to highest grade) Place cover sheet in appendix C “Completed Answer Sheets” on top of the stack

2. Pre-ID sheets not used (with bubble gridded noting reason not tested) Place cover sheet “Reason Not Assessed” on top of stack

3. Do Not Score Sheets (with DNS gridded) Place cover sheet “DNS” on top of stack

4. Unused non-PreID Answer Sheets- Place cover sheet “Unused Answer Sheets” on top of stack

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PreparePrepare TO BE SCORED TO BE SCORED Documents (cont.)Documents (cont.)

• Complete one Document Count Form for all grade levels and document types (make a copy of this to keep)

• Place the original Doc Count Form on top of the stack of TO BE TO BE SCOREDSCORED answer sheets

• Place the TO BE SCORED TO BE SCORED stack in the white envelope

• Do NOT Seal the envelope- Testing will check them all and seal

• Place a light blue light blue label on bottom, right corner of envelope/s

• Use space on the envelope to mark number of envelopes ___ of ___. 1

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PreparePrepare NOT TO BE SCORED NOT TO BE SCORED MaterialsMaterials

Place NOT TO BE SCORED Materials in boxes in this order

Use same boxes you received your materials in:

Auxiliary Materials (11”x 17” Response Booklets, Passage Booklets and Cutout Cards Packet, and Cutout Strips Packet)

Test Booklets (used and unused)

NO ANSWER SHEETS in NOT TO BE SCOREDNOT TO BE SCORED box!

Seal box

Place a light greenlight green label on top of the box

Mark the number on the label __ of __

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District Coordinator ONLY EnvelopesDistrict Coordinator ONLY Envelopes

• Copy of the security checklists

• Copy of Document Count & Summary Form

• Unused return labels, unused Doc. Count Sheets, unused cover sheets

• (Shred Administration Manuals at your site)

*Original security checklists/signed security agreements should be filed for a year at your site*

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Important DatesImportant Dates

• February 20: School pick up materials or you may pick materials up when you drop off FCAT Writing on the 28th.

• February 25 – March 29: Test Window

• April 1: Return TO BE SCORED,TO BE SCORED, NOT TO BE SCOREDNOT TO BE SCORED and District Coordinator Only Envelope District Coordinator Only Envelope to Eustis Testing Office 9:00-11:00

*If you complete testing earlier, you are welcome to return materials- call or email first*

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QuestionsQuestions

• Test Administration Questions- contact Cheryl Bishop with the ESE Department bishopc@lake.k12.fl.us

• Procedural Questions- contact Tonya Mass with Testing at 483-9200 or email masst@lake.k12.fl.us

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