sponsorship prospectus · malaguzzi’s vision, of an education system based on: connection,...

2021 BIENNIAL CONFERENCELANDSCAPES OF RELATIONSHIPS – INSPIRATION, EXCHANGE AND DIALOGUE FOR THE FUTURE OF CHILDHOOD

8 – 11 JULY 2021 Melbourne Convention and Exhibition Centre

SPONSORSHIP PROSPECTUS

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CONTENTSWelcome 3

Why Sponsor and Exhibit 4

Conference Venue 5

Contact Us 5

Major Conference Sponsorship Packages 6

Conference Function Sponsorship Packages 8

Conference Support Sponsorship Packages 10

Exhibition Sponsorship Packages 15

Conference Exhibitor Packages 17

Sponsorship and Exhibition Contract Terms and Conditions 18

Sponsor and Exhibition Application Form 19

Rinaldi (2006: 168) speaks of relationships in connection to the values, concepts and

structural choices…which have found inspiration,

exchange and enrichment in their dialogue (relationship) with other situations, other disciplines and other worlds of knowledge and culture.

Rinaldi, C. (2006) In dialogue with Reggio Emilia.

Acknowledging the complexity of the work undertaken with children, families and communities focused attention on Malaguzzi’s challenge of creating an education based on relationships and participation …(shaped by) networks of communication and encounters…the spirit of co-operation; individual and collective effort. (Edwards, Gandini & Forman p 45).

Reflecting next on the relationship between learning and teaching in the 21st century, the conference group acknowledged that education systems in today’s world are diverse and complex organisms. What were the relationships needed to give energy and sustenance to the work undertaken with children and families? What might be the structures required in schools to maintain such relationships? How could the conference initiative be garnered to progress Malaguzzi’s vision, of an education system based on: Connection, Synergy, Interaction, Interdependence.

The REAIE Biennial Conference is delighted to be returning to Melbourne in 2021 reflecting the relationship the organisation has to the city of Melbourne as the birthplace of REAIE since its inception in 1994 and its subsequent incorporation in 2001. REAIE continues to evolve as a National Organisation working to develop meaningful relationships that promote a new culture of childhood within which every child’s rights are realised.

We invite your participation as our partner in this significant event within the Australian educational calendar and look forward to working in collaboration.

Reggio Emilia Australia Information Exchange (REAIE).

Reggio Emilia Australia Information Exchange (REAIE) is pleased to share with you the title of the REAIE Biennial Conference 2021 Landscapes of Relationships – Inspiration, exchange and dialogue for the future of childhood.

As our conference task group began to consider the objectives and structure of the next conference, they knew they wanted to establish a relationship with the tradition of ‘landscapes’ in the conference title. Mary Featherston had found the word ‘landscapes’ in the publication 100 Languages of Children (1st edition) and Jan Millikan, founder of REAIE wrote: I think that the word landscapes has the connotation of 100 languages but also journeys containing emotions of light and shadow and the need to research.

The decision, to incorporate the landscape ‘thread’, intentionally established a relationship between two points separated by time in the history of REAIE (REAIE’s past and the forthcoming conference). This prompted further reflection on the question:

What does it mean to be in relationship?As educators of young children the concept of ‘relationship’ is understood as being integral to an intentional process of forming strong and positive connections with children, their families, colleagues and the context within which centres and schools are situated. The conference task group reflected on the creation of synergy which arises in response to holding shared values and beliefs about children and their learning.

Relationship is the primary connecting dimension of our system …. a dynamic conjunction of forces and elements interacting towards a common purpose. The strength of our system lies in the ways we make explicit and then intensify the necessary conditions for relations and interaction.

Edwards, C; Gandini, L.; & Forman, G. (eds.). (3rd edition). The hundred languages of children.

WELCOME

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Packages and commitment levels vary and can be tailored to suit your marketing strategies.

WHY SPONSOR AND EXHIBIT

Participating as a sponsor or exhibitor provides you with an opportunity to take you straight to national target markets and demonstrate your level of support and commitment to the profession.

REAIE anticipates delegates from across Australia and internationally to attend the 2021 Reggio Emilia Australia information Exchange conference in Melbourne. The event will include participation by policy and decision makers from across Australia.

Access to a broad network of profession partners from the public and private sectors

Opportunity to present your latest innovations and new products or services to a pertinent audience

Showcase your expertise and capabilities, and educate the profession

Increased marketing opportunities including visibility on the conference website and associated marketing materials

The chance to affiliate your brand with a unique and dynamic conference package

Maximum exposure at a premier profession conference

Time to network with profession colleagues and key decision makers

The opportunity to demonstrate your company’s commitment to the profession

An opportunity to build and reinforce strategic relationships

Stay connected to trends and issues

The conference can provide your organisation with:

+ 1000

delegates

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CONFERENCE VENUE

The conference committee is excited to invite you to enjoy the venue and its surrounds, in the heart of Melbourne’s beautiful city.

CONTACT USFor all sponsorship and exhibition queries, or for any other conference matters, please contact the conference organisers.

Rebecca GabrielSponsorship and Exhibition Sales ExecutiveAll Occasions Group12 Stirling StreetTHEBARTON SA 5031

P: (08) 8125 2226E: [email protected]: www.reggioaustralia.org.au

The 2021 Reggio Emilia Australia Information Exchange Conference will be held in Melbourne at the iconic Melbourne Convention and Exhibition Centre (MCEC).

Recognised as Australasia’s Leading Meetings and Conference Centre from 2012 - 2017 by the prestigious World Travel Awards, MCEC connects you with everything you need for a successful event – incredible spaces, leading technology, award-winning food and the expertise to bring it all together.

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Major Conference Sponsorship Packages

PREMIUM CONFERENCE PARTNER

y Logo on any conference marketing materials

y Logo featured in any conference printed or electronic program materials

y Logo displayed on conference holding slides at the conference

y An opportunity to distribute a delegate gift at registration

y Use of the 2021 Reggio Emilia Information Exchange conference logo on your website

y A list of all conference delegates, subject to privacy regulations

y Acknowledgement as the Premium Conference Partner during the conference including during both opening and closing ceremonies

As the Premium Conference Partner you will receive the following entitlements:

Exhibition

y 4 x shell scheme exhibition booths (6 x 6m) in a prominent position. Should you have a custom stand the equivalent floor space will be provided

Registration and Social Functions

y 4 x delegate registrations (includes all sessions, morning and afternoon tea breaks, lunches, access to exhibition and welcome reception)

Marketing and Promotion

y Opportunity to give a 5 minute presentation at the opening of the conference, at the discretion of the committee

y An opportunity to supply two (2) content items for the Reggio Emilia Australia Information Exchange social media platforms

y Four (4) company banners displayed during the conference; two in the plenary room and two in the exhibition area. Banners to be supplied by partner

y Logo and company profile displayed on the conference website and hyperlinked to your company website

y Logo and company profile displayed on the Reggio Emilia Australia Information Exchange website and hyperlinked to your company website until the conclusion of the conference

y An opportunity to place a full page advertisement in the conference program

y Logo displayed on the conference registration site

y Logo on any conference signage displayed at the venue

$20,000 ex GST

(Limit of 1)

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Major Conference Sponsorship Packages

CONFERENCE PARTNER

As a Conference Partner you will receive the following entitlements:

Exhibition

y 2 x shell scheme exhibition booths (6 x 3m) in a prominent position. Should you have a custom stand the equivalent floor space will be provided




y An opportunity to supply two (2) content items for the Reggio Emilia Australia Information Exchange social media platforms

y Two (2) company banners displayed during the conference; on in the plenary room and one in the exhibition area. Banners to be supplied by partner

y Logo and company profile displayed on the conference website and hyperlinked to your company website

y Logo and company profile displayed on the Reggio Emilia Australia Information Exchange website and hyperlinked to your company website until the conclusion of the conference

y An opportunity to place a half page advertisement in the conference program




y Logo featured in any conference printed or electronic program materials


y Use of the 2021 Reggio Emilia Information Exchange conference logo on your website

y A list of all conference delegates, subject to privacy regulations

y Acknowledgement as the Conference Partner during the conference including during both opening and closing ceremonies

$15,000 ex GST

(Multiple)

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Conference Function Sponsorship Packages

CONFERENCE DINNER PARTNER

$10,000 ex GST

(Limit of 1)

As the Conference Dinner Partner your organisation will receive the following entitlements:


y 4 x Dinner tickets


y Opportunity to give a 5 minute presentation during the event, at the discretion of the committee

y Your corporate signage prominently displayed during the function. Free standing banner to be supplied by partner

y Opportunity to provide one promotional item to be placed at each table setting (supplied by the partner)

y Logo displayed on the conference website with company profile and hyperlinked to your company website




y Logo and company profile featured in any conference printed or electronic program materials

y Logo and advertisement printed on the awards booklet / dinner menus

y Acknowledgement as the Awards Dinner Partner during the conference including during both opening and closing ceremonies

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WELCOME RECEPTION PARTNER

$5,000 ex GST

(Limit of 1)

A Welcome Reception will be held for all delegates on the opening night of the conference. As the Welcome Reception Partner you will receive the following entitlements:

Exhibition

y 1 x shell scheme exhibition booths (3x3m) in a prominent position. Should you have a custom stand the equivalent floor space will be provided




y Opportunity to give a 5 minute presentation during the event.

y Your corporate signage prominently displayed at the event. Free standing banner to be supplied by partner.







y Acknowledgement as the Welcome Reception Partner during the conference

Conference Function Sponsorship Packages

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Conference Support Sponsorship Packages

DIGITAL PARTNER $POA

1010

Help delegates stay connected and inspired by partnering in the Digital space of the conference. Wifi and digital platforms at events are a crucial must-have productivity tool.

Your branding will be in hands of all conference delegates as the connect with fellow delegates, view the program and utilise the conference app. Perhaps you want to do a completely separate digital program or interpretation of a different kind for knowledge and learning, speak to us and we can work with you on delivering the right message to this important conference.


y Full page colour advertisement, to appear alongside the conference Wi-Fi information in the conference Pocket Program booklet




y Logo and company profile featured in the conference app



y Acknowledgement as the Digital Partner during the conference

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This partnership is for individuals, organisations, schools and early childhood centres that support the educational project of Reggio Emilia. The partnership includes:







y Acknowledgement as the Pedagogical Partner during the conference

The Conference app will be in the hands of all delegates. The app will be available on all iPhones, android and mobile devices. The conference app provides delegates with access to the program, exhibitor listings and contacts and much more.

The Conference App Partner will receive the following entitlements:


y Sole branding of the mobile event app


y Opportunity to provide a static content page to be used as an advertisement or information sharing

y Opportunity to have five (5) push notifications





y Acknowledgement as the Conference App Partner during the conference


PEDAGOGICAL PARTNER

CONFERENCE APP PARTNER

$2,000 ex GST

(Multiple)

$3,500 ex GST

(Limit of 1)

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The Meal Break Partners will have the opportunity to display promotional material at the lunch, morning and afternoon tea catering stations. The package includes:

y Opportunity to place company promotional material and banner at catering stations during selected break






y Acknowledgement as the Meal Break Partner during the conference


MEAL BREAK PARTNER

SPO

NSO

R A

DEL

EGA

TE

$5,000 ex GST

(Multiple)

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REAIE as a national organisation accepts its responsibility to ensure members across Australia feel connected to the National network. Relationships are important. Now more than ever, we need to strengthen our connections and extend support to each other across all States and Territories.

To demonstrate the significance of relationships, as identified in the title of the 2021 conference, REAIE is offering a new initiative, for members who have not previously been able to attend an REAIE biennial conference. This may be because of financial constraints, distance (rural and remote members) or other challenges that have previously prevented participation in the conference.

The new registrant sponsor will proudly support the attendance of an REAIE member who has not previously been able to participate in REAIE the biennial conferences. The generous support of the sponsor for this new initiative will be acknowledged at the conference.

Promotion and Marketing


y Logo on any conference signage displayed at the conference venue

y Logo on any conference marketing materials;

y Logo and company profile featured in any conference printed or electronic program materials;


REGISTRANT PARTNER

$3,500 ex GST

(Multiple)

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You will have the option to supply a reusable style drink bottle or “Keep Cup” branded with your company logo to be distributed to each delegate upon registration.


y Opportunity to supply a branded drinks bottle or “Keep Cup” to be distributed at registration


A sponsored networking event will be held at the Conference to promote conversation and strengthen relationships between sponsor partners and professional colleagues over locally sourced food and beverages from Victorian regions.


y 2 x Event tickets

y Your corporate signage prominently displayed at the event. Free standing banner to be supplied by the Networking Event partner




y Acknowledgement as the Eco-Refreshment Partner during the conference




y Logo displayed on the conference holding slides at the conference

y Acknowledgement as the Partnered Networking Event sponsor during the conference and at the event itself


PARTNERED NETWORKING EVENT

$POA (Maximum

of 3)

ECO-REFRESHMENT PARTNER

$5,000 ex GST

(Limit of 1)

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As a Keynote Speaker Presentation Partner your company name will be associated with one of the main plenary speakers within the Summit Program.

Each Keynote Speaker brings something new to the Program to share with the audience. This can be motivational, educational or a life changing experience.


y 1 delegate registration, additional 1 offered at student rate (includes morning and afternoon tea breaks, lunches, access to exhibition and welcome reception)


y Your corporate signage prominently displayed in the allocated room during the session. Free standing banner to be supplied by partner.

y Your company name associated with all promotion of the session including in and electronic or printed program.





y Logo displayed on holding slides of the speakers session

y Acknowledgement as the Keynote Speaker Presentation Partner during the conference


KEYNOTE SPEAKER PRESENTATION PARTNER

$6,000 ex GST

(Multiple)

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As the Barista Coffee Cart Partner you will receive the following entitlements:

Exhibition

y 2 x shell scheme exhibition booths (3 x 6m) in a prominent position, to host the barista cart within your booth space




y Your corporate signage prominently displayed at the Barista Coffee Cart. Free standing banner to be supplied by partner.





y Opportunity to supply brand cups at partners own expense

y Acknowledgement as the Barista Partner during the conference.

Exhibition Sponsorship Packages

BARISTA PARTNER

$15,000 ex GST

(Limit of 1)

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The Exhibition Lounge will be one of the focal points of the Exhibition. The Lounge will be a great place for delegates to network, relax and provide a unique space to do business. The package will include furniture, the sponsor will have the opportunity to brand and add signage to complete the area at their own expense.

Exhibition

y Exclusive sponsorship and naming rights to the lounge with the opportunity to brand the area and place collateral (Branding and collateral at the Partners expense)


y Your corporate signage prominently displayed at the Exhibition Lounge. Free standing banner to be supplied by sponsor.






y Acknowledgement as the Exhibition Lounge sponsor during the conference

Exhibition Sponsorship Packages

EXHIBITION LOUNGE SPONSOR

$5,000 ex GST

(Limit of 1)

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As an exhibitor of the Conference you will receive the following:

COMPANY NAME

COMPANY NAME

3m x 3m booth Octaboard white wall paneling 2.5m Fascia sign Two 150 watt

spotlightsOne standard power feed

(Max 5 amps loading)

Exhibition Booth

y 1 x shell scheme exhibition booth (3 x 3m). Should you have a custom stand the equivalent floor space will be provided.


y 1 x Exhibition registration (includes morning and afternoon tea breaks, lunches, access to exhibition and welcome reception)


y Listed on the conference website

y Listed in any conference printed or electronic program materials

As an exhibitor of the Conference you will receive the following:

COMPANY NAME

COMPANY NAME

6m x 3m booth Octaboard white wall paneling 2.5m Fascia sign Four 150 watt

spotlightsTwo standard power feed

(Max 5 amps loading)

Exhibition Booth

y 2 x shell scheme exhibition booth (6 x 3m). Should you have a custom stand the equivalent floor space will be provided.


y 2 x Exhibition registrations (includes morning and afternoon tea breaks, lunches, access to exhibition and welcome reception)


y Listed on the conference website

y Listed in any conference printed or electronic program materials

Conference Exhibitor Packages

EXHIBITOR SINGLE BOOTH

EXHIBITOR DOUBLE BOOTH

$1,950 ex GST

(Multiple)

$3,500 ex GST

(Multiple)

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These terms and conditions constitute a contract between you (‘the Exhibitor/Sponsor’) Reggio Emilia Australia Information Exchange Inc (ABN: 73. 879 960 566) and All Occasions Group Pty Ltd (ABN 44 109 863 514) (‘the Conference Organisers’) in relation to the sponsorship and/or use of exhibition space at the 2021 Reggio Emilia Australia Information Exchange Biennial Conference at the Melbourne Convention and Exhibition Centre (‘the Venue’) in Melbourne from July 8 – 11 2021 (‘the Conference’). By signing the application form you are indicating your acceptance of these terms and conditions.

Acceptance and Allocation

The Conference Organisers, reserves the right to accept or reject any application at its absolute and unfettered discretion with the return of any deposit paid in the event of a rejection. Sponsorship and exhibition packages, which may be limited in number, will be generally allocated in the order of the receipt of application forms. Allocation of sponsorship packages and booths regardless of the preference indicated, and alteration of the floor plan is at the discretion of the Conference Organiser, whose decision will be final.

Application and Payment

To confirm your acceptance of a Sponsorship or exhibition package please complete the Booking form at the back of this brochure and return to [email protected] and specify the package required. A confirmation letter will then be sent to you outlining the exhibitor or sponsorship details, along with a tax invoice due within 21 days. If payment is not received by this date, the package will be released for re-sale. As spaces are strictly limited, returning a Booking Form does not guarantee a place as a Sponsor/Exhibitor. You will be contacted with a confirmation letter to confirm your acceptance as a Sponsor/Exhibitor.

Cancellation Policy

Cancellations will be accepted in writing only. A cancellation notice received 3 months prior to the conference start date will be subject to a 50% cancellation fee. A cancellation notice received within 3 months of the conference start date will be subject to a 100% cancellation fee.

Legal Responsibility

The Conference Organisers and the Venue accept no responsibility for any act, omission or other default on the part of the Exhibitor/Sponsor during or in connection with the Conference that results directly or indirectly in any loss, damage, personal injury or death. The Exhibitor/Sponsor agrees to indemnify the Conference Organisers in respect of any claim and demands in respect thereof.

The Exhibitor/Sponsor acknowledges that the Conference Organisers are not responsible for any loss or damage to the Exhibitor/Sponsors’ property and that all Exhibitor/Sponsor material and equipment is the sole responsibility of the Exhibitor/Sponsor. The Organisers will not be liable for any indirect or consequential damages arising out of a breach of this Exhibition/Sponsorship contract. In the event that the Conference or Exhibition is cancelled or delayed through no fault of the Conference Organisers, including but not limited to fire, flood, labour disputes, natural disasters, acts of God, civil disorders, riots, insurrections, work stoppages, slowdowns or disputes, or other similar events then the Sponsor/Exhibitor shall not be entitled to any refund or any claim for any loss of damage.

Exhibitor Manual

An Exhibitor Manual outlining all technical aspects of exhibiting will be circulated no later than 3 months before the Conference. It will include the following

y Technical details about the venue, final exhibition details and information.

y Contractor details services available to exhibitors and order forms.

Exhibitor Display Rules

y The Conference Organisers shall determine the hours during which the Exhibition shall be conducted and the hours of access for Exhibitors, including any variations of access times as may be necessary.

y The allocated exhibition booth must be staffed at all times during the exhibition and removal of any exhibition display must not commence until after the exhibition closes.

y All advertising material, such as banners, must be displayed within the designated booth area.

y Excessive noise that inconveniences other exhibitors or the conference must be avoided.

y Exhibitors must not obstruct aisles and walkways.

y While Exhibitors are encouraged to pursue novel methods of attracting people with their stand, practices disadvantaging other exhibitors or detracting from the Exhibition are not permitted.

Custom Stand

All custom stand designs must be approved by the Conference Organisers and the Venue to allow for unrestricted views. Custom booths which aren’t open plan (for example a structure with one or more walls) may need to be located against the perimeter of the Exhibition.

Detailed Requirements and Due Dates:

y The Conference Organisers requirements regarding the artwork for logos and advertisements, specifications and delivery details for signage, arrangements for static display, delivery of satchel inserts or other arrangements will be sent to you at a later date with relevant due dates.

y Logos will be requested in both .jpg and .eps format, high resolution 300dpi. If logos in other formats are received, the Organisers are not responsible for the quality of the logos displayed in any of the promotional material.

y In the event that materials, information or artwork required by the Conference Organisers are not received by the designated due date, their use for their intended purpose cannot be guaranteed the Organisers are not responsible for any losses sustained as a result.

Sponsorships

Nothing contained in the agreement will be deemed to constitute a joint venture or agency relationship between you and Conference Organisers.

You must not do anything where you will, in any way, be represented that you are a partner of the Conference Organisers.

Registrations

Sponsors/Exhibitors are not permitted to attend Conference Sessions or Networking Functions unless the relevant tickets are offered as part of the particular Sponsorship or Exhibition package. Should Sponsors/Exhibitors wish to attend the Conference as a delegate or attend Networking Functions, the appropriate registration must be purchased. Specific Sponsor/Exhibitor registration online link will be sent out at a later date.

Sponsorship and Exhibition Packages

Please refer to the Sponsorship packages in this Sponsorship & Exhibition Proposal document. Any variations to the description of each package must be as agreed in writing with the Conference Organisers. Sponsorship and Exhibition entitlements will not commence until the Booking Form and payment is received by the Conference Organisers.

Venue

The Sponsor/Exhibitor and the servants, agents, contractors and invitees of the Sponsor/Exhibitor are also to observe the rules, regulations and procedures as prescribed by the Venue.

SPONSORSHIP AND EXHIBITION CONTRACT TERMS AND CONDITIONS

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CONTACT PERSON* *All correspondence will be directed to this person.

First Name Surname

Organisation

Position

Address

Suburb State Postcode Country

Phone Fax

Mobile Email

Premium Conference Partner $20,000

Conference Partner $15,000

Conference Dinner Partner $10,000

Welcome Reception Partner $5,000

Digital Partner $POA

Pedagogical Partner $2,000

Conference App Partner $3,500

Meal Break Partner $5,000

Registrant Partner $3,500

Eco-Refreshment Partner $5,000

Partnered Networking Event $POA

Keynote Speaker Presentation Partner $6,000

Barista Partner $15,000

Exhibition Lounge Sponsor $5,000

CONFERENCE EXHIBITION PACKAGES

Trade Exhibitor Single Booth Package $1,950

Trade Exhibitor Double Booth Package $3,500

CONFERENCE SPONSORSHIP PACKAGES (please tick preference)

I/ we agree to the terms and conditions set out in this Conference Sponsorship and Exhibition Prospectus

Signature Date

Return completed form to: All Occasions Group A: 12 Stirling Street, Thebarton, SA 5031 E: [email protected] P: 08 8125 2200 D: 08 8125 2226

SPONSOR AND EXHIBITION APPLICATION FORM All prices are listed in AUD and exclude GST

CONTACT USFor all sponsorship and exhibition queries, or for any other conference matters, please contact the conference organisers.

Rebecca GabrielSponsorship and Exhibition Sales ExecutiveAll Occasions Group12 Stirling StreetTHEBARTON SA 5031

P: (08) 8125 2226E: [email protected]: www.reggioaustralia.org.au

http://alloccasionsgroup.com/

sponsorship prospectus · malaguzzi’s vision, of an education system based on: connection,...

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