December 1-4, 2020 VIRTUAL

Sponsorship & Exhibitor Prospectus

A Message from the Executive Director

Dear NCSD Industry Partner,

You are invited to participate as a sponsor and exhibitor at STD Engage 2020. This year, from December 1-4, from the comfort of your own homes/offices. We are going VIRTUAL!

STD Engage is the place where public health STD programs, clinicians, and researchers, DIS, policymakers, and community activists come together to network, share best practices, and discuss the latest trends in our field. Attended by over 600 conference participants from every corner of the U.S., STD Engage features provocative plenaries with national thought leaders, hands-on workshops, and immersive and fun networking events designed to maximize interactions between conference attendees and industry sponsors.

This Sponsorship and Exhibitor Prospectus highlights the many opportunities STD Engage offers your company to meet and interact with decision makers from the STD field. Sponsorship and exhibit opportunities are filled on a first-come, first-served basis, so I encourage you to contact Shameka Jennings (sjennings@ncsddc.org or 202-715-3860) to secure your role at the conference as soon as possible.

Thank you for your partnership and I look forward to “seeing” you in December at STD Engage 2020!

Sincerely,

David C. Harvey

Executive Director

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December 1-4, 2020 Virtual

WHAT IS STD ENGAGE?

STD Engage is the premier annual conference of public health STD prevention and care programs, DIS, policymakers and community activists from throughout the U.S. With a focus on program implementation, STD Engage helps attendees translate evidence-based practices and scientific advances into prevention and care programs that work for real people in real communities. We do this through thought-provoking, highly engaging plenaries and workshops. Our goal is to create opportunities for conference participants to learn new skills, while interacting with their peers, leaders in the field, and our industry partners. STD Engage presents an unparalleled opportunity for you to interact with state and local decision makers and their health department and community partners who are dedicated STD prevention and sexual health. Join us!

WHY SPONSOR STD ENGAGE?

CREATE new customer and client relationships with STD decision makers from across

the nation

STRENGTHEN and build upon existing customer and client relationships

INCREASE visibility for your company in the STD field

PROMOTE and market your products and services

REACH prime target market segments for your products and services

DEMONSTRATE your commitment to NCSD’s vision of a nation without STDs

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SPONSORSHIP OPPORTUNITIES

Sponsorship Item

Price

Benefits

Complimentary Booth

Signage at Sponsored

Event

Conference Registration

Ad in

Virtual Conference

Platform

Bag Insert

Recognition

in Virtual Conference

Platform

Company Logo

Exposure

Virtual Annual

Reception

$50,000 * * 5 * *

(3) *

One Email Communication

to Attendees

60 minute prerecorded

session

60 second commercial

Host Virtual

Karaoke

Virtual Welcome Reception

$30,000 * * 3 * *

(2) *

One Email Communication

to Attendees

45 minute prerecorded

session

60 second commercial

Host Drag Bingo

Sponsored Session

$10,000 * * 1 * *

15 minute

prerecorded session on

topic of your choice

Virtual Yoga $7,500 * *

30 second commercial

pre/post Yoga Session

Virtual Mixologist

$5,000 *

Custom Drink/30 second

commercial

Conference Mobile App

SOLD * * *

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Scholarships for Conference Attendees***

$5,250 (10

attendees)

*

1

Contest $5,000 * *

Create a custom contest in the platform

Rotating Sponsor Banner Ad on Virtual Platform

$2,500 * Custom

Banner on Virtual Platform

Push Notification in Virtual Platform

$1,000 * * *

15 second Commercial Pre-Session

$500 * * *

15 second commercial

before a

Session

***Attendee Registrations (10 attendees): Due to COVID-19, funding may not be available to all individuals

interested in attending the conference. Sponsor 10 conference registrations.

For more information, you may send an email inquiry to Shameka Jennings at sjennings@ncsddc.org or call 202-715-3860.

EXHIBIT SPECIFICATIONS & BENEFITS

Included with each virtual booth:

• Company Logo • Company Name • Contact Info (Email, Mobile No. &

Address) • Brochure • Social Media Links • Company Description

• Spotlight Banner • Company Staff • Product Images • Video Links • Virtual Lounge: A 2-way space for

attendees to come visit your booth.

Each exhibitor will receive one online booth, two complimentary full conference registrations, and one insert into a virtual conference bag. Additional registrations are available at a discounted rate of $525 each. All attendees must be registered by November 30, 2020.

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Full Payment Due ………………………………………………..Friday, November 1

Cancellation Date with 25% Penalty………………………Friday, November 6

Virtual Booth Profile Set Up…………………………………. Friday, November 20

Exhibitor Registration Deadline……………………………..Friday, November 20

Tuesday, December 1 – Friday, December 4, 2020

24 hours

Regular

Business/Corporate

$2,500

Government & Nonprofit Agencies

$1,500

EXHIBIT FEES

EXHIBITOR PAYMENT SCHEDULE

EXHIBITOR DATES AND HOURS

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REMITTING PAYMENT AND REGISTRATION For credit card payments, please register online at ncsddc.org/stdengage2020. For checks and money orders, please make payments to: National Coalition of STD Directors c/o 2020 STD Engage – Sponsorship/Exhibits 1029 Vermont Avenue NW Suite 500 Washington, DC 20005

Please include a copy of your sponsorship/exhibitor registration with your check.

For additional payment types, contact Shameka Jennings at sjennings@ncsddc.org or 202-715-3860.

Please see Exhibitor Terms and Conditions.

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EXHIBITOR TERMS AND CONDITIONS

Purpose and Objectives The National Coalition of STD Directors (NCSD) Exhibit hall is produced by NCSD. It is for educational and informational purposes only and is an adjunct to the Annual Business meeting and professional sessions held during this Annual Conference. The exhibit hall is meant to supplement the professional meeting by providing state and local STD program staff with the various types of products and services offered by our exhibitors. Exhibitors are expected to display their STD related products and/or discuss their services with NCSD members and other attendees. Direct sales may not be made by the exhibitor on the exhibit hall floor. NCSD reserves the right to refuse space to any exhibitor registrant. Rules The exhibitor rules and regulations governing the exhibits under the auspices of NCSD at STD Engage 2020 are part of the agreement for space. Exhibit Space Location Some booth spaces are reserved exclusively for organizations who sponsor the conference receptions. Preference for booth space location will be based upon a first-received/paid, first-assigned basis within the exhibit hall. Exhibit registrations must be returned with payment and first, second, and third choices of booth space locations indicated. Agreement for Space The registration for an exhibit booth space, the notice of booth assignment, and the receipt of full payment together constitute an agreement for the right to use the space. A 25% non-refundable deposit is due with registrations made before November 6, 2020, and the balance is due on or before November 6, 2020. If you are submitting this exhibit registration after November 6, 2020, the full exhibit fee is to accompany this registration. No refunds will be issued for cancellations after November 6, 2020. NCSD reserves the right to reassign booth spaces not paid for by November 6, 2020. Exhibitor Representative Responsibilities For each exhibit, there must be one person to be the official on-site representative and responsible party. This person will receive all relevant materials relating to the exhibit hall. That representative will be authorized to enter into such contracts as may be necessary for fulfillment of obligations to NCSD and to other contractors and subcontractors. At least one representative must be present at the exhibit booth during all official hours of the exhibit show.

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Exhibitor Registration All booths come with two conference registrations excluding exhibit space provided to sponsors. Additional exhibitor registrations may be purchased for $525/person. For each exhibit booth personnel, their name must be registered online by the registration cut-off date of November 13, 2020. Any exhibitor who arrives at the conference site without a prior registration may be registered for an additional cost of $525/person. Admission to Exhibit Hall NCSD shall have sole control over all admission policies at all times. Badges must be worn at all times; badge swapping among personnel is prohibited. Use of these badges is restricted to booth personnel only. All personnel in the exhibit booth are required to wear their name badges throughout move-in, show hours, and move-out. Exhibit Hall Decorator Space furnishings, electrical, and internet needs and labor to set up and dismantle an exhibit booth are to be ordered on the forms provided in the exhibitors’ kit provided by the director of meetings and partnership development. Electrical needs will be handled by the conference facility. A request form will be provided to confirmed exhibitors. Electrical installation must conform to all rules and regulations and to all national, state, and local codes, as well as facility regulations. Shipping & Storage All shipping and storage arrangements will be managed by the exhibit hall decorating company, Fern. Information will be provided in the exhibitor kit. NCSD will not be responsible for exhibitor shipping costs and needs. If an exhibitor chooses to ship booth materials directly to the conference hotel or conference facility, they are to be shipped to the attention of the primary person for that exhibit. This person will be responsible for all shipping and delivery charges by the hotel or conference facility. Use of Exhibit Booth Space Exhibitors shall arrange their exhibits so that they do not obstruct other exhibits. Aisles must be kept clear, and exhibits should be arranged so attendees will be in front of or inside assigned space. Display materials or equipment at the sides of the exhibit booth shall not exceed the heights of the booth of the exhibit space. Display material may not be higher than 42” above the sidewalls (if present) and in the back 5’ of the exhibit space. All materials used for decoration, i.e., paper, cardboard, cloth, etc., shall be flame-retardant. Safety and fire exits and equipment must be left accessible and in full view at all times. Display materials or equipment of significant size must be pre-approved by NCSD. All special requests must be submitted in writing prior to the Exhibitor Show. Dismantling or removing an exhibit or materials, including packing of literature or product before the official closing of the exhibit hall, is prohibited.

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No exhibitor shall assign, sublet, or share the whole or any of the booth space assigned without the consent of NCSD and approval of the terms thereof. No exhibitor is permitted to show goods other than those manufactured or handled by him/her in the regular course of business. No company or organization not assigned space in the exhibit hall will be permitted to solicit business in any manner within the exhibit hall. Security The exhibitor is solely responsible for his or her own exhibit material and should insure his or her exhibit against loss or damage. NCSD will employ reputable guards and will take reasonable precautions to safeguard the exhibit hall. Liability It is mutually agreed that NCSD, Sheraton New Orleans, and Fern shall not be liable to any exhibitor for any damage to or for the loss or destruction of an exhibit or the property of exhibitor or injuries to their representative resulting from any cause. All claims for any such loss, damage, or injury are expressly waived by the exhibitor. Indemnification To the extent permitted by law, NCSD, Sheraton New Orleans, and Fern mutually agreed to protect, indemnify, defend, and hold harmless the other party and their respective officers, directors, partners, agents, members, independent contractors, and employees from and against any and all demands, claims, losses, or damages to persons or property, governmental charges, or fines, and costs (including reasonable attorney’s fees) arising out of the negligence or willful misconduct of the indemnifying party in connection with the artist presentation or provision of the presentation as applicable. This paragraph shall not waive any statutory limitations of liability available to either party nor shall it waive any defenses the exhibitor may have with respect to any claim. Restrictions NCSD reserves the right to prohibit any display or exhibit or any part of a proposed exhibit, which it judges unsuitable or in conflict with acceptable professional ethics of NCSD. All exhibit materials must conform to national, state, and local fire and safety codes. Exhibitors planning to provide sample giveaways or premium gifts to attendees must offer giveaway samples or premium gifts to all attendees of the conference. Exhibitors are responsible for delivering contest prizes to winners. Neither conference officials nor NCSD staff will mail or distribute prizes. Sound Devices and Noise Level The use of sound devices is prohibited. Any demonstrations or presentations must be conducted at a low volume so that nearby exhibitors are not affected. Solicitation and Circulation Distribution by the exhibitor or any printed materials, souvenirs, or other articles must be confined to the booth space assigned. No exhibit or advertising material will be allowed to extend beyond the space assigned to the exhibitor.

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Rights of Exhibitor Show Management Should any emergency arise, of any nature, prior to the opening show date which would prevent its scheduled opening, cause destruction or damage to the exhibit area by fire, windstorm, strikes, acts of God, etc., or a declaration of any emergency by the Government, it is expressly agreed that NCSD may retain as much of the payment for exhibit space as necessary to cover the expenses incurred by NCSD up to the time of the emergency. All points not covered by these rules are subject to the judgment of the Exhibit hall Management. Cancellations In the event an exhibitor finds it necessary to cancel participation STD Engage 2020, refunds will be made as follows: A cancellation prior to or on November 6, 2020, is eligible for a refund less 25%, the non-refundable deposit. After November 6, 2020, there will be no refunds. All cancellations must be confirmed in writing. Postmarks or email dates will be used to determine eligibility. No refunds will be given for cancellation of printed conference sponsorship materials and signage. Failure to Occupy Space Any booth space not occupied by 7:00 am Wednesday, December 2, 2020, will be forfeited by exhibitor without refund. NCSD will not be responsible for any expenses incurred. Compliance with Laws Exhibitor shall bear the responsibility for compliance with all local, city, state, and federal safety, fire, and health laws, statutes, ordinances, and regulation which are in force or applicable during the conference, including The Americans with Disabilities Act of 1992, regarding the installation and operation of the exhibit.

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