spoelstra booking rooms in circulation wo 8_sept
DESCRIPTION
TRANSCRIPT
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Booking rooms in circulation
09 September 2010
Retha Badenhorst and Hester Spoelstra
Loan Services: NWU, Potchefstroom Campus Library
Services
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Introduction
Retha:
Background of seminar rooms
• Four “study” rooms
Upgrading of second floor
– Before
– Process
– After
Currently
– 10 seminar rooms
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Hester:
The use of the Self Booking
Module
•Background
•Self Booking by students
•Staff assistance
Introduction
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Background
Previously 4 study
rooms:
Alpha, Beta, Delta &
Omega
Alpha
Omega
BetaDelta
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Upgrading of second floor
Before: An ordinary reading room
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Shelves / columns where seminar rooms were
planned
Our future seminar rooms!
February 2010
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The upgrading project
May 2010
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Upgrading second floor
After
Seminar rooms
15 July 2010
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Group seats at window
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Group study area
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Leisure reading lounges
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Current situation: New seminar rooms
Presentation room with plasma screen
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Questions?
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Using the Self Booking Module: Outline
•Investigation and decision
•System preparation for self
booking
•Booking procedures
•Self booking by students
•Booking by staff for
students
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Using the Self Booking Module of
Millennium
• Investigation and decisions:
• Looked at a few alternatives and examples from many libraries all
over the world, but decided to use the existing booking module in
Millennium
• Advantages:
• It immediately verifies the user and his credibility in the patron
records
• Use can be limited to registered students
• Disadvantage:
• Not possible with self booking to determine total availability before
choosing a room
No items available on
grayed out hours.
Room bookings
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Preparation in Millennium
• System Administrator completed the “Request Service
Commitment: Set up or update self booking parameters”
and submitted to III
• To be able to setup the parameters in Circulation the
following had to be done:
• New location code: fsem = seminar rooms (Potch
Campus)
• New item type: Seminar Room
• A bibliographic record for each Seminar room
• An item record with barcode for each room to be able to
checkout a key
• New loan rule for seminar rooms
• Entry in Loan rule determiner table
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Preparation continue: WEB OPAC
• WWWoptions
• Access to Self Booking from the Web page
• Guidelines, steps and information about the
available rooms and booking on Web page
• Get all the LINKS in place
• Decision to link to “My Library – My Patron
Record” for self booking
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Access to room bookings from the Web page
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Guidelines, Steps, and Information on Web
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Guidelines and steps for booking a
seminar room
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Information about the rooms & “Online”
link to Patron Record
Click on name for photo
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Link to My Library – My Patron Record
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Click to book a room
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Restriction on number of room
bookings
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Choose the room you have decided on
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Booking procedure continues
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Actual booking screen and calender grid
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Submit to finalize the booking
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You have succesfully booked a room!
Remember to
logout !
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Error message
Cancel button at bottom
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Managing their own bookings
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Millennium Circulation:
Bookings Maintenance
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Bookings can be canceled
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Booking by staff members for students
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Go to item / room calendar
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Bookings for room 204
Su
nd
ay
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Staff alternative for WEB OPAC bookings
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The ten bookable rooms
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Booking similar to item bookings
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Patron details required
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Book the room - complete requested information
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Checking the bookings per room
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Managing the keys
Tattle tape in key holder to prevent
keys from being taken out of the
library
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Statistics
30 sessions in July
450 sessions since August > 4 September
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Questions?