spencerian college student handbook

SPENCERIAN COLLEGE STUDENT

HANDBOOK Supplement B to the catalog

(All programs have an additional Supplement C Departmental Handbook)

FALL 2016

4627 Dixie Highway Louisville, KY 40216

(502) 447-1000 www.spencerian.edu

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All programs listed below have a Supplement C Departmental Handbook. (Please note

that if information differs between the two handbooks, the information in Supplement C will

override Supplement B.

Bachelor of Science Degree in Clinical Laboratory Science

Bachelor of Science Degree in Radiographic Science Administration

Clinical Assistant Diploma

Clinical Assistant with Limited Medical Radiography Diploma

Clinical Laboratory Assistant Diploma

Limited Medical Radiography Diploma

Massage Therapy Diploma

Medical Massage Therapy Associate

Medical Administrative Assistant Diploma

Medical Administrative Management Associate

Medical Assistant Diploma

Medical Clinical Specialties Associate

Medical Coding Specialist Diploma

Medical Laboratory Technician Associate

Nursing Associate

Patient Care Assistant Certificate

Personal Trainer Associate

Personal Trainer Diploma

Phlebotomy Certificate

Practical Nursing Diploma

Radiologic Technologist Associate

Respiratory Therapy Associate

Surgical Technology Associate

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Table of Contents

Administration ............................................................................................................................... 3 - 4

Message from your Director ............................................................................................................... 5

Mission Statement ............................................................................................................................. 6

Where to Go When You Need to Know ............................................................................................. 6

Academic Calendar ............................................................................................................................ 7

Admissions ......................................................................................................................................... 8

Attendance Policies .................................................................................................................... 9 - 10

Accommodations for Students with Disabilities ............................................................................... 11

Dress Code ............................................................................................................................... 13 - 15

Grading Scale and the Quarter System ........................................................................................... 16

Satisfactory Academic Progress ............................................................................................... 18 - 23

Academic Awards ............................................................................................................................ 25

Course Bypass/Transfer of Credits ........................................................................................... 26 - 27

Code of Conduct ....................................................................................................................... 27 - 30

Disciplinary Process ......................................................................................................................... 31

Appeals Policy for Academic Grievance .......................................................................................... 33

Facilities and Equipment ........................................................................................................... 34 - 35

Financial Aid ............................................................................................................................. 37 - 41

Frequently Asked Questions ............................................................................................................ 42

General Information ......................................................................................................................... 43

Graduate Services ........................................................................................................................... 44

Student Activities ............................................................................................................................. 45

Family Educational Rights and Privacy Act (FERPA) ............................................................... 46 - 48

Student Services Information ........................................................................................................... 48

Student Portal .................................................................................................................................. 49

Use of Spencerian Email Account ................................................................................................... 49

Withdrawal Policy – Grading ..................................................................................................... 49 - 50

Withdrawal Policy – Financial Obligation ......................................................................................... 50

Medical/Military Break ...................................................................................................................... 50

Re-Entry .................................................................................................................................... 50 - 51

Program Changes ............................................................................................................................ 51

Security ............................................................................................................................................ 52

Emergency Preparedness Student Information ........................................................................ 53 - 54

Campus Alert System ...................................................................................................................... 55

Diagrams of the Buildings ...................................................................................... Back of Handbook

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SPENCERIAN COLLEGE ADMINISTRATION

Jan Gordon ..............................................................................................................Executive Director

Linda Blair ................................................................ Dean of the College and Chief Academic Officer

Melissa Lentz .................................................................................. Associate Dean of Student Affairs

Cheryl Eaton .......................................................................... Accreditation and Regulatory Specialist

Peg Luttmann .......................................................................................... Special Projects Coordinator

Kanise Williams ................................................................................... Evening Academic Coordinator

Tina Lewis ............................................................................................... Medical Department Director

Richard LaRock .......................................................... Director of Practical Nursing Diploma Program

................................................................ and Interim Director of Associate Degree Nursing Program

Mary Kaye Griffin .............................................................................................. Radiology Department

Shannon Terry ....................................................................Respiratory Therapy Department Director

Sarah Patsfield ....................................................................Surgical Technology Department Director

Denise Logsdon .................................................................................... Wellness Department Director

Beverley Goecke ............................................... Executive Assistant / Human Resources Coordinator

Melanie Marville ........................................ Admin Asst. to the Dean / Human Resources Coordinator

Rob Sukala ............................................................................................................................ Registrar

Robin Underwood ................................................................................................... Assistant Registrar

Rachel Gimbel ............................................................................................. Career Services Director

Kiara Foster .......................................................................................... Employer Relations Specialist

Jill Schuler .............................................................................. Financial Planning Department Director

Leah Schultz ....................................................................................... Financial Planning Coordinator

Lisa Whitenack .................................................................................... Financial Planning Coordinator

Brenda Gargano .......................................................................................... Business Office Manager

Amie Baltes ................................................................................... Learning Resource Center Director

James Beck .............................................................................. Learning Resources Center Assistant

Charmaine Powell ............................................................................................ Director of Admissions

Carla Robinson ............................................................................... Associate Director of Admissions

Rebecca Adlington .................................................. Re-Entry and Continuing Education Coordinator

Jann Embers ........................................................................................................... Admissions Officer

R.A. “Rick” McArthur .............................................................................................. Admissions Officer

Julie Middleton ........................................................................................................ Admissions Officer

Matthew Moore ....................................................................................................... Admissions Officer

Sadie Nielson ......................................................................................................... Admissions Officer

Erin Weis ................................................................................................................. Admissions Officer

Janet Zahnd ............................................................................................................ Admissions Officer

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Rachel Fischer .................................................................................. High School Admissions Officer

Rickey Readus .................................................................................. High School Admissions Officer

Michelle Safford ............................................................................................... Enrollment Coordinator

Karen Swinney ................................................................................ Community Outreach Coordinator

Joey Miller ................................................................................................................... IT Administrator

Carol Wigginton .................................................................................................... Bookstore Manager

Cheryl Skaggs .................................................................................. Academic Assistant for Registrar

Jackie Wethington ............................................................................... Academic Assistant for Faculty

Destiny French .............................................................................................. Admissions Receptionist

Tomika Crowder ............................................................................................ Admissions Receptionist

Tim Livingston ........................................................................................................ Test Proctor / Tutor

Christina Fowler ................................................................................ Nursing Administrative Assistant

Debbie Jenkins ................................................................................. Nursing Administrative Assistant

Dennis Hall…….. ................................................................................................................. Van Driver

Buddy Marr…….. .............................................................................................. Maintenance Manager

Joe Maurmeier ..................................................................................................................... Day Porter

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A MESSAGE FROM YOUR DIRECTOR

Welcome to Spencerian College! You are to be congratulated on your selection of an

institution that has a history of providing quality training in several different career fields.

You are entering Spencerian College with great hope and desire for success. We

share this desire with you and will work to provide you every opportunity to succeed in

your goals. You will find the faculty at Spencerian exceptional.

We will expect our faculty to challenge you, and we will expect you to challenge them.

If you have a question, ask for an explanation. Spencerian’s faculty is interested in you

and will know you as an individual - not a number. Your future success is in their hands,

but without your help, their hands are tied.

Your commitment to further your education is a challenge to all of us at Spencerian

College. Your dedication, your hard work, and your willingness to sacrifice your time and

money will help you fulfill this commitment in the appointed time.

This is your Student Handbook providing inside information to Spencerian College. It

will provide the answers to many of your questions and give you guidelines to follow.

Keep it, and use it when questions arise.

“Yesterday is a canceled check; tomorrow is a promissory note; today is cash in hand.

Spend it wisely.”

~ Jan M. Gordon, Executive Director

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MISSION STATEMENT

The mission of Spencerian College is to provide men and women with quality training and education for careers in healthcare professions. Spencerian College seeks to provide a pathway for students to academically advance by offering programs that range from the certificate level to the bachelor’s degree level. These opportunities provide for growth and development in their respective career fields.

This mission is met through providing:

A favorable environment for learning and the development of critical thinking skills utilizing a student-centered approach;

Community service and service-learning opportunities for students to promote social awareness and responsibility;

Faculty that is academically and professionally qualified to prepare students for their careers;

An experienced administration that fosters new ideas and concepts for continued improvement of the college and its programs of study;

Comprehensive self-assessment, ensuring relevance to the needs and demands of the healthcare industry and of the community, and ensuring effectiveness in preparing the graduate for career success;

Career services for graduates that provide resources and support to assist with career goals;

A professionally staffed Learning Resources Center that provides books, periodicals, and electronic databases with full-text journal articles and e-books to meet the needs for programs offered.

WHERE TO GO WHEN YOU NEED TO KNOW ADA Accommodations .................................................................... Associate Dean of Student Affairs Academic Appeals .......................................................................... Associate Dean of Student Affairs Academic Records ..................................................................................................... Student Services Administrative Policies ............................................................................................. Executive Director Books and Supplies .............................................................................................................. Bookstore Financial Planning ......................................................................................... Financial Planning Office Financial Billing ............................................................................................................ Business Office Academic Counseling ......................................... Academic Dean, Associate Dean of Student Affairs or department director Career Services Assistance ........................................................................................ Career Services Re-Entry ................................................................... Re-Entry and Continuing Education Coordinator Scheduling and Withdrawal ................................................................................................... Registrar Security ........................................................................................... Associate Dean of Student Affairs Student Activities ............................................................................ Associate Dean of Student Affairs The Communicator .................................................................................... Learning Resource Center Transcript ............................................................................................................................... Registrar Veterans Benefits ......................................................................................................... Business Office

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Spencerian College Academic Calendar 2016 2017 2018

WINTER QUARTER

Early Registration Dec. 18, 2015 Dec. 16, 2016 Dec. 15, 2017

Registration Dec. 29, 2015 Dec. 28, 2016 Dec. 27, 2017

Orientation Dec. 30 ‐ 31, 2015 Dec. 29 ‐ 30, 2016 Dec. 28 ‐ 29, 2017

First day of class Jan. 4 Jan. 3 Jan. 2

HOLIDAY: MLK, Jr. Jan. 18 Jan. 16 Jan. 15

Midterm week Feb. 1 ‐ 5 Jan. 30 ‐ Feb. 3 Jan. 29 ‐ Feb. 2

Last day to receive a W Feb. 19 Feb. 17 Fe. 16

Final exams Mar. 14 ‐ 20 Mar. 13 ‐ 19 Mar. 12 ‐ 18

End of quarter Mar. 20 Mar. 19 Mar. 18

Winter/Spring break Mar. 21 ‐ 27 Mar. 20 ‐ 26 Mar. 19 ‐ 25

SPRING QUARTER

Early Registration Mar. 18 Mar. 17 Mar. 16

Registration Mar. 23 Mar. 22 Mar. 21

Orientation Mar. 24 ‐ 25 Mar. 23 ‐ 24 Mar. 22 ‐ 23

First day of class Mar. 28 Mar. 27 Mar. 26

Midterm week Apr. 25 ‐ 29 Apr. 24 ‐ 28 Apr. 23 ‐ 27

Last day to receive a W May 13 May 12 May 11

HOLIDAY: Memorial Day May 30 May 29 May 28

Final exams June 6 ‐ 12 June 5 ‐ 11 June 4 ‐ 10

End of quarter June 12 June 11 June 10

Spring/Summer break June 13 ‐ 26 June 12 ‐ 25 June 11 ‐ 24

SUMMER QUARTER

Early Registration June 10 June 9 June 8

Registration June 22 June 21 June 20

Orientation June 23 ‐ 24 June 22 ‐ 23 June 21 ‐ 22

First day of class June 27 June 26 June 25

HOLIDAY: Fourth of July July 4 July 4 July 4

Midterm week July 25 ‐ 29 July 24 ‐ 28 July 23 ‐ 27

Last day to receive a W Aug. 12 Aug. 11 Aug. 10

HOLIDAY: Labor Day Sept. 5 Sept. 4 Sept. 3

Final exams Sept. 5 ‐ 11 Sept. 4 ‐ 10 Sept. 3 ‐ 9

End of quarter Sept. 11 Sep. 10 Sept. 9

Summer/Fall break Sept. 12 ‐ 25 Sept. 11 ‐ 24 Sept. 10 ‐ 23

FALL QUARTER

Early Registration Sept. 9 Sept. 8 Sept. 7

Registration Sept. 21 Sept. 20 Sept. 19

Orientation Sept. 22 ‐ 23 Sept. 21 ‐ 22 Sept. 20 ‐ 21

First day of class Sept. 26 Sept. 25 Sept. 24

Midterm week Oct. 24 ‐ 28 Oct. 23 ‐ 27 Oct. 22 ‐ 26

Last day to receive a W Nov. 11 Nov. 10 Nov. 9

Fall break Nov. 21 ‐ 27 Nov. 20 ‐ 26 Nov. 19 ‐ 25

Final exams Dec. 12 ‐ 18 Dec. 11 ‐ 17 Dec. 10 ‐ 16

End of quarter Dec. 18 Dec. 17 Dec. 16

Fall/Winter break Dec. 19 ‐ Jan. 2 Dec. 18 ‐ Jan. 1 Dec. 17 ‐ Jan. 2

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ACADEMICS ADMISSIONS Affirmative Action Policy The College provides equal admissions opportunity to all applicants on the basis of their demonstrated ability, aptitude, prior educational preparation, experience, training and their desire for postsecondary education. The most qualified persons are selected without prejudice or discrimination by reason of race, color, national origin, religion, age, gender, sexual preference or orientation, pregnancy, disability, membership in the armed services, or any other protected status. Both the Spencerian College-Louisville and Lexington campuses support the tenets and spirit of the Americans with Disabilities Act. Otherwise qualified individuals with physical or mental disabilities are eligible for admission on an equal basis with non-disabled applicants, considering reasonable accommodations to their limitations. Rights and Responsibilities It is your right, as a student of Spencerian College, to have open and honest communication with faculty members and administration. In fact, if you have a problem or suggestion, it is not only your right to tell us about it, it is your responsibility. It is also your responsibility to respect the rights of your fellow students, faculty, facility personnel, and clients. Spencerian College teaches to the license and certification standards of the Commonwealth of Kentucky. If you plan to work in any state other than Kentucky, it is your responsibility to verify that state’s permit, license or certification requirements. A state’s requirements may include, among other things, specialized training that is not required in Kentucky and, as a result, may not be sufficiently covered in Spencerian’s curriculum. Spencerian disclaims responsibility for failure of any student to meet the educational requirements for a permit, license or certification in any jurisdiction other than Kentucky. HOURS The normal class hours at Spencerian College are:

DAY DIVISION

1st Period 8:15 am – 9:05 am

2nd Period 9:10 am – 10:00 am

3rd Period 10:10 am – 11:00 am

4th Period 11:05 am – 11:55 am

5th Period 12:00 pm – 12:50 pm




EVENING DIVISION EVENING NURSING

6:00 pm – 9:40 pm 6:00 pm – 10:00 pm 20 minute break to be

determined by instructor 20 minute break to be

determined by instructor

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PLUS FRIDAY Fridays are set aside as “Plus Days” for catch-up, make-up, and acceleration opportunities for all students whose programs do not require Friday classes or clinicals. Time is available for additional lab work, studying, and tutoring. Full-time faculty members are available from 8:30 am until 12:00 pm on Fridays to assist students. Faculty members have the right to require students to attend Plus Friday if their need for additional help is recognized. Selected classes have classes on Fridays. SNOW SCHEDULE: In the event of inclement weather, Spencerian’s snow schedule is as follows:

1st Period 10:00 am – 10:40 am

2nd Period 10:45 am – 11:25 am

3rd Period 11:30 am – 12:10 pm






Nursing and allied health students on clinical rotations are expected to arrive at their assigned clinical site as soon as safely possible. Weather delays and/or cancellations will be shown on the following website: http://weatherwatch.spencerian.edu Local television stations (WAVE 3, WHAS 11, WLKY 32, WDRB 41) and radio stations (WHAS radio) will be notified about weather delays and/or cancellations. The GetRave alert system is the system used by the College to notify students of school closings or emergency situations – read more in the section called Campus Alert System at the back of the Student Handbook.

ATTENDANCE POLICIES ATTENDANCE All students are expected to report to class on the first day of each quarter. Any student entering classes after the beginning date will be counted absent for those days prior to returning to classes. For new students who are entering the College for the first time and have registered after the start date, absences will be counted after the first day of registration. Students must be in class by the second Monday after the quarter starts or they will not be allowed to enter/re-enter. * Students should see their Departmental Handbook for further explanation regarding attendance policies. ABSENCES Any absence may cause a student’s grade to be lowered whether the absence is warranted or not. Reduction of a grade for excessive absences is at the discretion of each individual instructor and, in fact, is sometimes a percentage of the overall course grade. It is the responsibility of the student to notify each instructor as far in advance as possible for expected absences. In the event of an unexpected absence, the student should contact the instructor via voice mail, e-mail, or by leaving a message with the Administrative Assistant to the

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faculty. In either situation there is no guarantee that the student will be allowed to submit an assignment late or make-up a missed test, etc. The decision to allow make-up work rests with each individual instructor. The Attendance Policy does not differentiate between “excused” or “unexcused” absences. Although individual instructors may accept any excuse they believe is valid, they may also refuse to accept a reason for absences. It is the responsibility of the student to provide the instructor with valid documentation of absences for extenuating circumstances such as acute illness requiring Emergency Room/hospital care/physician care, court dates, family funeral, etc. Instructors must, in all cases, be able to justify their decisions.

The College attendance policy is as follows:

Students in courses that follow the schedule of one hour a day, four days a week may be dropped when the ninth hour is missed.

Students in double period classes during the day may be dropped when the fifth class period is missed.

Students in a two credit class may be dropped if they miss more than four hours.

Evening students who miss the third evening may be dropped from the class.

Students in program-specific courses with class periods of differing lengths should refer to their specific departmental addendum to the Student Handbook.

Externship, clinical, and some lab courses have program-specific policies.

Students under Independent Study contracts may be dropped from the course if they miss more than two scheduled sessions with their instructor.

Only under extenuating circumstances may a student be allowed to remain in that class. The instructor, department director, and/or Dean will consider the nature of the absences, valid documentation supporting the absences, the student’s grades, and the classroom behavior in making the decision to allow the student to remain in class. Instructors may require a written attendance contract be signed by the student for the remainder of the quarter. Instructors will report all students dropped from class due to excessive absenteeism to the Registrar. A Reinstatement Form must be completed by the Instructor to allow dropped students to re-enter the class. All absences will be reported on the student’s grade report at the end of the quarter. This Attendance Policy does not allow cutting class. Absences are expected to be used only for illness and personal matters beyond the student’s control. Students who arrive to class excessively late, leave before completion of the class, or fail to attend class will be counted absent. Students are encouraged to utilize “after school” hours and Plus Friday’s for routine appointments and business matters to minimize classroom absences. * Students should see their Departmental Handbook for further explanation regarding attendance policies. TARDINESS Excessive tardiness will not be tolerated by any instructor. This could result in grade damage or suspension from class. Three occasions of tardiness constitute one absence. Students will be marked tardy if they are 1-10 minutes late for a one-hour class. If students are late by 11 minutes or more, they are considered absent. For a 2-hour class, if students are late by 21 minutes, they are considered absent. Evening students who miss more than 40 minutes of the overall class will be counted absent.

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ACCOMMODATIONS FOR STUDENTS WITH DISABILITIES Spencerian College recognizes and supports the standards set forth in Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities (ADA) Amendment Act of 2009. Students wishing to request accommodation(s) under the ADA must file a Request for Accommodation form with the Associate Dean of Student Affairs located in Student Services on the main campus. Students are advised to make their requests in advance to allow staff sufficient time to coordinate any services deemed appropriate. In addition to filing a Request for Accommodation form, students must provide documentation from a licensed or properly credentialed professional who is qualified to diagnose the type of disability the student has. This documentation must indicate how the disability limits the student’s participation in courses, programs, activities, or facilities. Medical documentation will be maintained by the Associate Dean of Student Affairs and kept confidential. Once the Request for Accommodation has been received along with the appropriate documentation, the Associate Dean of Student Affairs will make the determination regarding eligibility for accommodations under the ADA. The Associate Dean of Student Affairs and the student will discuss what assistance is needed and, if requested, staff will provide information to relevant faculty members or the academic department verifying the disability and the accommodation required. It is the responsibility of the Associate Dean of Student Affairs to determine reasonable accommodations in each case, taking into account the technical requirements of the student’s program, the course content, the student’s disability, and the documentation from an appropriately credentialed professional. Spencerian College will make a good faith effort to reasonably modify policies, practices, and procedures to ensure they do not discriminate against individuals with disabilities. Spencerian cannot alter the standards of practice required by the program and industry. The College is not required under the law to provide modifications that would fundamentally alter the nature of a service, program, or activity. Students are expected to meet with their instructors to discuss needed assistance in their course work. Students are also responsible for notifying the Associate Dean of Student Affairs if reasonable accommodations that have been requested and approved are not implemented in an effective and timely manner. Grievance Procedures Faculty, staff, and students who believe the College has not met its obligation under the ADA should consult with the Dean or Executive Director. CLINICAL SAFETY POLICY One of the primary responsibilities of the academic department directors is to ensure the safety of all students, faculty, clinical personnel, and patients whether in the academic setting or at the clinical site. It is the responsibility of each student to inform the designated academic department director of any physical or mental condition which might in any way affect the student’s ability to safely perform clinical skills on campus or at a clinical site. Any student who has a physical or mental condition which may impair the student’s cognitive abilities, skills, or judgment is required to notify the academic department director prior to entering the designated academic program or immediately upon onset of the physical or mental condition. Such notification is also required in the event any treatment for such physical or mental condition may impair the student’s cognitive abilities, skills or judgment.

In addition, the department director has the authority to prohibit a student from entering a clinical rotation if the student has exhibited evidence of erratic behavior or impaired judgment in the

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academic setting. The department director also has the right to remove a student from a clinical site if there is any evidence that the student is exhibiting erratic or abnormal behavior or has been found to exhibit inappropriate judgment in the clinical setting. Any student acting in a manner that is deemed unsafe or a danger to the student or other persons in a campus course or clinical rotation may be removed from the course and/or the clinical setting. If the condition or behavior is such that it cannot be corrected with additional instruction or medical intervention, it may be necessary for the student to be removed from the academic program of study or the college. The determination for removal will be considered by the academic department director along with the Dean of the college on an individual basis. COUNSELING Students who have a need or concern should contact their advisor, department director, the Dean or the Associate Dean of Student Affairs for assistance. Student support groups and individual counseling are offered free of charge to students. Information on community resources can be found in the Learning Resource Center and the Student Lounge. PLATO Learning™ The College has purchased licenses to PLATO Learning,™ an interactive tutoring program available through Spencerian College as a service to our students who would like help in reading, writing, and math skills. The computerized program includes real-life examples and lets users work at their own pace. Students can get more information and sign up to use the program by consulting with Learning Resource Center staff. Instructors may refer a student to the Learning Resource Center to use PLATO™ based on individual classroom performance.

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DRESS CODE The student uniforms are the official symbols of Spencerian College and should be worn with pride and respect. The uniforms are designed to provide the students with clean, neat, and comfortable outfits that identify them as students of Spencerian College. Beginning the second week of every quarter, all NEWLY ENROLLED STUDENTS will wear the uniform designated by their department director. This will be spelled out at orientation and outlined in the departmental handbook Supplement C, and students are expected to wear the assigned scrubs or other uniform every day they are on campus or at a clinical or externship site. Students are also required to follow the dress code policy of their department as outlined in their departmental handbook Supplement C. RETURNING STUDENTS are expected to wear their department’s uniform beginning the first day of the quarter and each day thereafter, whether on campus, on clinicals, or on externship site. Changes in the departmental dress code policies from quarter to quarter will be published in the campus newsletter. It is the responsibility of each individual student to see their department director for an updated copy of the departmental handbook if there is a question about applicable dress code policies.

1. Students in the following programs will wear scrubs as designated by the program director: Limited Medical Radiography, Medical Laboratory Technology, Massage Therapy, Personal Trainer, Phlebotomy, Radiology Technology, Respiratory Therapy, Surgical Technology, Associate Degree Nursing, Practical Nursing, and Patient Care Assistant.

2. All students are required to wear scrubs. Scrub colors are dependent on the program you are enrolled in and are as follows:

a. Wine Clinical Assistant Healthcare Reimbursement Specialist Medical Administrative Assistant Medical Administrative Management Medical Assistant Medical Coding Specialist

b. Wine and Silver Clinical Assistant with Limited Medical Radiography Medical Clinical Specialist

c. Caribbean Blue Clinical Laboratory Assistant Medical Laboratory Technician Phlebotomy

d. Silver Limited Medical Radiography

e. Black Massage Therapy

f. Robin Egg Blue and Black Patient Care Assistant

g. Black Pants and Red Shirt Personal Trainer

h. Royal Blue Practical Nursing

i. Silver – Radiologic Technologist quarters 1-4

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j. Galaxy Blue – Radiologic Technologist quarters 5-9

k. Black Pants and Royal Blue Tops Registered Nursing

l. Navy Blue Respiratory Therapy

m. Cell Blue Surgical Technology

A lab coat is REQUIRED for all lab classes in these programs as well.

For security purposes, all students should wear their official school picture ID on a blue lanyard when on the school premises. If you lose your picture ID, please see the Faculty Administrative Assistant for a replacement. Dress Code for students when not in uniform All students when not in uniform will adhere to the following dress code:

Acceptable Attire when not in uniform:

1. Coordinating dress slacks, shirt, or blouse 2. Business dresses and shoes 3. Business skirt and blouse 4. Jeans

Unacceptable Attire at any time:

1. Skin tight skirts 2. Bare midriff, backs, or cleavage 3. Flip flops, house slippers, or bare feet 4. Ragged or torn jeans 5. Shorts (walking shorts to the knee are permissible) 6. Tank tops, tube tops, halter tops, see-through shirts or blouses, muscle

shirts, or spandex tops without bras 7. Clothing worn without undergarments or clothing with revealing slits 8. Pants sagging below hips 9. Spaghetti straps 10. Exposed underwear 11. Jewelry that could be used as a weapon or cause harm to others 12. Baseball caps (must be removed indoors) 13. Clothing that expresses obscenity, offensive, inappropriate, or

inflammatory language and/or symbols 14. Skirt hems that are above the tips or the student’s middle finger when

arms are resting at the sides 15. No pajama or pajama-like attire 16. No visible facial or body piercings

Failure to comply with the established dress code will result in disciplinary action at the discretion of the Executive Director, Dean, Associate Dean of Student Affairs, or department directors.

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DRESS DOWN DAYS On designated appropriate days, Spencerian College offers dress down days. The purpose is to raise funds for various community events and organizations. On those days, students will have the opportunity to purchase a dress down sticker that must be visible, but will need to follow the following guidelines when dressing out of uniform: Unacceptable Attire shown in previous section applies to Dress Down Days HYGIENE The personal appearance of Spencerian College students is important in our interactions with fellow students, faculty, staff, and I the clinical environment. Students will dress in a way that establishes confidence and respect for the classroom environment, both clinically and on campus, while maintaining the health and safety of interested parties. The following bullet points outline the Spencerian College personal hygiene expectation:

Students are to be clean and free of body odor, which includes perfume, aftershave, cigarettes, or cigar smoke.

Uniforms are to be clean and wrinkle free. PHOTO ID CARDS At registration, students are required to have an official school picture ID made and each student is given a blue lanyard. For security purposes, the photo ID on the provided blue lanyard must be worn and be visible at all times when on campus or at clinical/internship/externship sites. If you lose your picture ID, please see the Faculty Administrative Assistant or anyone in Student Services for a replacement for a cost of $10.

GRADING SCALE AND THE QUARTER SYSTEM The college operates on a quarter basis of four 11-week sessions during a calendar year. Therefore, credits are given on a quarter-hour basis rather than on a semester or unit basis. Grades are assigned based on the following levels of achievement and earn quality points as indicated: Letter Quality Points Grade Definition per Credit Hour A Excellent 4.0 B Above Average 3.0 C Average 2.0 D Below Average 1.0 F Failing 0 W Withdraw during first 7 weeks Not computed in GPA WF Withdrawn failing after 7 weeks 0 or dropped for absences I * Incomplete Not computed in GPA S Satisfactory Progress Not computed in GPA U Unsatisfactory Progress Not computed in GPA AU Audit Not computed in GPA T Transfer Not Computed in GPA P Bypass Exam Not Computed in GPA PA Pass (in a pass/fail course) Not Computed in GPA

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* Becomes an “F” if not removed by the end of the second week of the next quarter. A student

wishing to challenge a course grade must do so by the end of the fourth week of the following quarter. All attempted hours are reflected on the student transcript. Student grade point averages are reviewed at the end of each quarter.

GRADE POINT AVERAGE COMPUTATION Grade point average (GPA) is calculated by dividing the number of total quality points earned by the total number of credits taken. Quality points are determined by multiplying the number of credits for the course by the letter grade value: A = 4 quality points per credit hour, so an A in a 4 credit hour class = 16 quality points B = 3 quality points per credit hour, so an B in a 4 credit hour class = 12 quality points C = 2 quality points per credit hour, so an C in a 3 credit hour class = 6 quality points D = 1 quality points per credit hour, so an D in a 3 credit hour class = 3 quality points F = 0 quality points per credit hour, so an F in a 2 credit hour class = 0 quality points Sample GPA calculation: Course Grade Credit X Letter Grade = Quality Hours Value Points College Success A 2 4 8 Anatomy I B 4 3 12 Health & Safety C 3 2 6 English I D 4 1 4 Totals 13 30 GPA = 30 quality points divided by 13 credit hours attempted = 2.30 WITHDRAWAL POLICY Any student withdrawing from class(es) is advised to see a school official in order to perform an exit interview. The purpose of the exit interview is to assess the academic and financial status of the student and complete a financial aid review. A student who withdraws during the first seven weeks of the quarter will receive a grade of W, which will not be calculated in the cumulative grade point average (GPA), but will be calculated in quantitative satisfactory progress. Any student who withdraws after the seventh week of the quarter will receive a WF which will be calculated into the student’s GPA, carrying no quality points. A student’s last day of attendance (LDA) will be determined by the last day the College can determine the student participated in any academically related activity, which may include projects, clinical/practicum experience, or examinations. The date of determination for a withdrawal will be the date on which the College first became aware that a student was no longer in attendance. Any student administratively dismissed from a class or school for non-academic reasons will be withdrawn from their course(s). Withdrawal from a class at any time will affect the student’s Quantitative Academic Progress. Excessive withdrawals from classes may result in financial aid warning and/or suspension. Any student in good standing withdrawing from school may apply to return to complete their program. A re-entering student will be required to adhere to the school’s new policies and curriculum if changes have occurred. A full program student who has withdrawn from all classes will be required to pay the current tuition rate for the student’s remaining classes upon re-entry. Students enrolled in quarterly/individual subject enrollment agreements will pay the current credit hour tuition rate each time a class is attempted. See the Withdrawal Refund Chart found in this catalog for the College’s refund policy.

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DEFINITION OF CREDIT HOUR Academic progress at Spencerian College is measured in quarter credit hours. One quarter hour of credit in the quarter system is defined as approximately 10 net clock hours of lecture, 20 net clock hours of laboratory experience, or 30 net clock hours of externship or clinical experience. A net clock hour is defined as 50 minutes and presumes two hours of outside class work for every hour of lecture.

SATISFACTORY ACADEMIC PROGRESS (SAP) POLICY All students of Spencerian College must meet the following minimum standards of academic achievement and successful course completion while enrolled. Failure to meet the requirements of this Satisfactory Academic Progress Policy may result in punitive actions up to and including the possible loss of federal and/or state financial aid and suspension or termination from the College. The student’s progress will be evaluated at the end of every quarter to determine satisfactory academic progress (SAP). A. Qualitative Standards (Cumulative Grade Point Average) To qualify for graduation, a student must achieve a minimum cumulative GPA of 2.0. Qualitative satisfactory progress is defined as maintaining a minimum acceptable grade point average on a 4.0 scale. Students must maintain the following minimum grade point average on a 4.0 scale in order to be considered making qualitative satisfactory academic progress:

• 1 to 20 credits attempted: 1.50 cumulative GPA. If the GPA at the end of the first quarter of attendance is below 0.50, the student is subject to being suspended or terminated.

• 21 to 35 credits attempted: 1.70 cumulative GPA. If the student had been on financial aid warning and failed to make qualitative satisfactory progress, the student is subject to being suspended.

• 36 or more credits attempted: 2.0 cumulative GPA. If the student had been on financial aid warning and failed to make qualitative satisfactory progress, the student is subject to being suspended.

• A 2.0 cumulative GPA for subsequent quarters. A student will be considered as not making satisfactory academic progress if at any evaluation point the student’s cumulative grade point average is less than the prescribed minimums listed above. B. Quantitative Standards (Completion Rate) Each quarter, students’ academic progress will be measured by comparing the number of credit hours attempted with the number of credit hours earned (those attempted hours where an acceptable passing grade was received). Students must earn a minimum of 2/3 (66.7% rule) of credit hours attempted in order to maintain satisfactory academic progress and remain a student in good standing. The following is an example of required completion rates by hours attempted: Total number of credits attempted Required 66.7% earned with passing grade

12 8 24 16 36 24 48 32 60 40 72 48

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The following are considered when evaluating quantitative satisfactory academic progress:

• Withdrawals, withdraw/failures, incompletes, instructor drops, and failures are considered as hours attempted but not earned.

• Credit earned with a passing grade (PA) in a course attempted on a Pass/Fail basis is considered as both attempted and earned; those failed are considered as attempted only.

• Courses attempted on a Satisfactory/Unsatisfactory basis are considered neither attempted nor earned.

• Credit earned through bypass testing is considered as both attempted and earned in quantitative measure, but is not calculated in cumulative GPA.

• Transfer credit is considered as both attempted and earned, but is not calculated in qualitative (GPA) academic progress.

• Courses audited are not considered attempted or earned and are not calculated in GPA. • Repeated courses are included in both hours attempted and earned in quantitative

measure. • The most recent grade received will be used in computing a student’s cumulative grade

point average. • Upon the change of program, only those credits previously taken that will apply to the new

program will be considered as attempted and earned for both qualitative and quantitative measures. However, students leaving one program on financial aid warning will enter the new program on financial aid warning.

C. Maximum Time Frame Students are expected to complete their program of study within the normal time frame allotted. However, there is a maximum time frame in which students must complete their program of study. The maximum time frame is 150% of the credit hours required to complete their program. This maximum time frame is determined by using the total credit hours in a program of study multiplied by one and one-half (1.5) or 150%. For example, a student enrolled in the Medical Assistant Diploma program (85 credits) must complete the program once their total hours attempted equal 127 credit hours, calculated as follows: 1.5 x 85 credit hours = 127 credit hours. No student will be eligible to receive financial aid after 150% of the normal credits required for their program have been attempted. Once a SAP review determines that a student cannot mathematically finish their program of study within the maximum time frame, the student becomes ineligible for Title IV HEA and Kentucky state financial aid. Student Status Definitions: Active – The student is in good standing with the College with no punitive action status. Financial Aid Warning – A previous “Active” status student who is receiving Title IV HEA and/or Kentucky state financial aid and is not now achieving SAP standards will be placed on “Financial Aid Warning”. The student may continue to attend classes and receive Title IV HEA and/or Kentucky state financial aid for one additional quarter of attendance while on Financial Aid Warning status. In addition, a “Financial Aid Warning” status is notice to the student that continued failure to achieve SAP standards will result in further punitive action by the College and the loss of the availability of Title IV HEA and/or Kentucky state financial aid. Academic Warning - A previous “Active” status student who is not receiving Title IV HEA and/or Kentucky state financial aid and is not now achieving SAP standards will be placed on “Academic Warning” status. The student may continue to attend classes while on “Academic Warning” status for one additional quarter. In addition, an “Academic Warning” status is a notice to the student that continued failure to achieve SAP standards will result in further punitive action by the College.

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Financial Aid Probation by Appeal – A previous “Suspension” status student who has successfully appealed for reentry due to extenuating or special circumstances as outlined in the appeal processes stated below may be placed on Financial Aid Probation by Appeal status. The Financial Aid Probation by Appeal student may be eligible for Title IV HEA and/or Kentucky state financial aid due to extenuating and/or special circumstances. The Financial Aid Probation by Appeal status allows the student to continue classes with a goal of achieving SAP standards by the end of the Financial Aid Probation quarter or by a specified period of time established in an Academic Recovery Plan. Academic Probation by Appeal – A previous “Suspension” status student who has successfully appealed for reentry may be placed on Academic Probation by Appeal status. The Academic Probation by Appeal student does not receive Title IV HEA and/or Kentucky state financial aid. The Academic Probation by Appeal status allows the student to continue to attend classes with a goal of achieving SAP standards by the end of the Academic Probation quarter or by a specified period of time established in an Academic Recovery Plan. Suspension – A previous “Warning” or “Probation” status student will be required to withdraw from the College for a minimum of one quarter due to failure to achieve SAP standards and/or the requirements established in an Academic Recovery Plan and will be placed on “Suspension” status. The student is not eligible for Title IV HEA and/or Kentucky state financial aid while suspended. Terminated – The student has been permanently withdrawn from the College. The student is not eligible for Title IV HEA and/or Kentucky state financial aid. Financial Aid Warning and Suspension Academic progress is reviewed for all students at the end of each quarter. Students who fail to achieve or maintain qualitative and/or quantitative satisfactory academic progress will be placed on financial aid warning for the next quarter of attendance. At the discretion of the Dean, a student may be restricted to a limited number of credit hours once placed on financial aid warning. Should a student be placed on financial aid warning and fail to achieve a grade point average consistent with qualitative satisfactory progress as defined in this catalog, that student may be academically suspended from the college and lose financial aid eligibility. Students who fail to meet the quantitative satisfactory academic progress standards at the appropriate review period will be placed on financial aid warning. Once on financial aid warning the student may continue to attend classes and receive financial aid but must successfully complete a minimum of 66.7% of classes attempted in order to demonstrate satisfactory academic progress. Failure to Meet Satisfactory Academic Progress (SAP) Standards: A previous “Active” student for whom it has been determined is currently not meeting the minimum SAP standards will be placed on “Financial Aid Warning” or “Academic Warning” status for one additional quarter of attendance. Financial Aid Warning status allows a student who currently utilizes Title IV HEA or Kentucky state financial aid to continue to attend class(es) for one additional quarter and utilize these funds while attempting to achieve SAP standards. A Financial Aid Warning status also places a student on notice that he/she will be suspended from the College and lose Title IV HEA and Kentucky state financial aid eligibility if all academic progress standards are not met by the end of the Financial Aid Warning quarter. Academic Warning status allows a student to continue to attend class(es) for one additional quarter while attempting to achieve SAP standards. A student on Academic Warning status does not receive Title IV HEA or Kentucky state financial aid. An Academic Warning status also places a student on notice that he/she will be suspended from the College if all academic progress standards are not met by the end of the Academic Warning quarter.

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If at any evaluation point a Financial Aid Warning or Academic Warning status student fails to satisfy all SAP requirements he/she will be suspended from the College for a minimum of one academic quarter, and the student status will become “Suspension”. Re-establishment of financial aid eligibility is only possible through the Satisfactory Academic Progress Appeal process. Upon any evaluation that affects a student’s eligibility for Title IV HEA and/or State financial aid funds, a notification letter will be mailed via the United States Postal Service to the student at the address on file with the College. A student who believes he/she has encountered a special circumstance(s) that has impeded his/her satisfactory academic progress resulting in a punitive action by the College and/or loss of Title IV HEA or Kentucky state financial aid may utilize the appeal process as outlined in this policy. Mitigating Circumstances: There are times when circumstances interfere with a student’s ability to perform academically. If a student believes that certain circumstances led to their suspension, the student must submit a letter of appeal to the Dean. The student must provide evidence of extenuating, mitigating, or emergency circumstances (such as the death of a relative, an injury or illness of the student) along with the letter of appeal. If the appeal is denied, the student will remain on academic suspension for a minimum of one quarter. Satisfactory Academic Progress Appeal Policy: A student who believes he/she has encountered an extenuating and/or special circumstance(s) which has impeded their academic progress may submit a written appeal to the appropriate campus academic services office. The appeal process provides a student who has not met the College’s satisfactory academic progress standards the opportunity to formally request to remain enrolled and/or reenroll at the College to rectify any SAP deficiencies and/or to re-establish eligibility for Title IV HEA and/or Kentucky state financial aid. The student wishing to appeal their SAP status and/or request re-entry to the College must submit a letter and any supporting documentation explaining the special circumstance(s) beyond the student’s control resulting in their unsatisfactory academic performance and indicating what has changed in his or her situation that will allow the student to succeed and achieve SAP standards. The Academic Appeal Committee will review the appeal to determine if the student can reasonably be expected to achieve all measures of SAP and any other requirements for continued enrollment and/or reentry at the College. If the student is granted a successful appeal by the Academic Appeal Committee, the student’s appeal will be forwarded to the Financial Aid Appeal Committee for its review and consideration. The Financial Aid Appeal Committee will determine if the student’s financial aid is to be reinstated based on federal and state financial aid guidelines, the student’s special and/or extenuating circumstance(s) as stated in the appeal, and any supporting documentation that may have been provided. Each appeal committee has the independent discretion to accept or decline the student’s appeal. The approval of reentry by the Academic Appeal Committee does not automatically guarantee the student’s approval for re-establishment of financial aid by the Financial Aid Appeal Committee. Students wishing to appeal both their SAP status and financial aid eligibility must submit information and documentation to satisfy both committees’ requirements. While the appeal process serves multiple purposes, if it is determined that a student cannot mathematically achieve SAP within the policy limitations the appeal will be denied. The student has the burden of validating the reasons why he/she could not meet SAP requirements and justifying the reason(s) the committee(s) should grant the appeal.

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The student may submit an appeal for financial aid eligibility based on one or more of the following special and/or extenuating circumstances:

o Death of a relative of the student; o Injury or illness of the student; o Other special extenuating circumstance(s) warranting consideration.

To appeal a SAP-related suspension or other punitive action the student must submit a clear and concise appeal letter with the following elements:

1.) Current date, student’s full name as listed in College records, student College issued ID number and student signature;

2.) Specific request for reinstatement of financial aid, if desired; 3.) Statement of what special circumstance(s) the student encountered for all academic

terms in which poor performance resulted; 4.) Any supporting documentation to substantiate these special circumstances; examples

of such documentation may include, but not necessarily limited to: a. Death notice of a relative; b. Student illness documentation provided by a doctor and/or other medical

practitioner; c. Police Accident Reports; d. Military Activation Orders; e. Other documentation of special circumstances.

5.) Explanation of what and/or how circumstances have changed that will facilitate the student’s success in the future.

Academic Recovery Plan If the Financial Aid Appeal Committee approves the student’s appeal, the student may be approved for the re-establishment of Title IV HEA and Kentucky state financial aid and will be placed on Financial Aid Probation by Appeal status while attempting to achieve SAP policy requirements and will be expected to meet the requirements of an Academic Recovery Plan. Upon the conclusion of the quarter of Financial Aid Probation by Appeal the student will be reviewed for SAP progress and meeting the requirements of their Academic Recovery Plan. If the student is granted reentry or continued enrollment by the Academic Appeal process, but eligibility for financial aid is not re-established through the Financial Aid Appeal process, the student will be ineligible to receive Title IV HEA and/or Kentucky state financial aid, and the student will be placed on Academic Probation by Appeal status. If a student is otherwise eligible to remain enrolled at the College, the Academic Probation by Appeal student may pay for college expenses by personal funds (out of pocket) or with other non-Title-IV HEA or non-state financial aid while attempting to achieve SAP policy requirements and will be expected to meet the requirements of an Academic Recovery Plan. Upon the conclusion of the quarter of Academic Probation by Appeal the student will be reviewed for SAP progress and meeting the requirements of their Academic Recovery Plan. A student on Financial Aid or Academic Probation by Appeal status will be required to adhere to an Academic Recovery Plan (ARP) as developed and prescribed by an appropriate academic school official. Any student on an Academic Recovery Plan will remain on the assigned student status as long the requirements of the Academic Recovery Plan are being met. Once minimum SAP standards are met, the student will be returned to “Active” status, and eligibility for use of Title IV funds will be restored per appropriate guidelines and regulations. (Note: The requirements of an Academic Recovery Plan can only be changed by submission of an appeal explaining what has happened to make the change necessary and how the student will be able to make academic progress.) If at any evaluation point a Financial Aid Probation by Appeal or Academic Probation by Appeal student fails to maintain the requirements of their Academic Recovery Plan he/she will be suspended from the College for a minimum of one academic quarter, and the student status will become “Suspension”. Re-entry to the College and/or reestablishment of financial aid is possible only through the Satisfactory Academic Progress Appeal process.

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Students may not receive aid retroactively for those quarters during which they were not making satisfactory progress. Program Changes and Spencerian Graduates Earning Additional Certificates, Diplomas, or Degrees If a student changes their major, those credits previously taken and that will apply to the new program will be considered as credits attempted and earned and will be used in the calculation of SAP in the new program of study. However, a student leaving one program on financial aid warning will enter the new program on financial aid warning. A student graduating from one program and wishing to re-enter into a new program will have all applicable credits transfer into the new program. An evaluation of their transcript will be done using the same procedure as that for credits from another institution. Any equivalent courses will be transferred into the new program and the student’s program length will be adjusted accordingly. Credits that transfer into the new program will be counted as hours attempted and earned and will be calculated into the student’s completion rate and grade point average. Re-Entering Students Students re-entering Spencerian College will have their academic records reviewed and a determination made on qualification for re-entry. Any student approved to re-enter the College from a financial aid warning or suspension status will automatically be placed on financial aid warning until SAP as previously outlined has been met. Spencerian College reserves the right not to re-admit a student who has been dropped or withdrawn for academic, disciplinary, and/or adverse criminal background. Medical or Military Break The purpose of the medical or military break is to give the student an opportunity to take care of emergency medical situations or fulfill his/her military obligation without being penalized. To apply for a medical break, students must submit documentation certified by a physician that states the length of time the student will be off. Allowable time will consist of the remainder of the quarter the student dropped and the entire subsequent quarter. For additional time off, students must submit updated documentation. To apply for a military break, students must submit a copy of their military orders stating the length of time to be off for the military break. The break cannot exceed the amount of time documented in the military orders. Forms are available in Student Services for these requests. Requirements for Graduation To qualify for graduation, students must attain an overall cumulative grade point average (GPA) of 2.0 (C) or higher, and must have received a 2.0 (C) or higher in all required courses listed in the catalog under their program of study, and finish within maximum time frame. Spencerian College awards certificates, diplomas and Associate of Applied Science degrees. Each program description page in the catalog designates certificate, diploma, or associate degree. Adding/Dropping Classes A student may drop a course during the first week of the quarter if they have not attended class and the course will be removed from the student’s schedule with no academic penalty or financial cost. Students may add courses or change course sections through the first week of the quarter. Once a student has attended a class, the College’s withdrawal and normal refund policy goes into effect. “C” Average Student must have at least a “C” average in each subject. Students failing to earn at least a “C” average will be required to repeat that course. A student must have a minimum of a “C” average to graduate.

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Students on a contract rate tuition agreement are not charged additional tuition when repeating a course for the first time; third and subsequent attempts of the same class will have tuition charges assessed. General fees will be recharged for each repeated course for contract rate tuition agreement students and credit hour students. Credit hour students, except Associate Degree Nursing students, must pay to repeat all courses. Any student attempting a class for the third time will be charged additional tuition, which will not be covered by Financial Aid. The additional tuition charged will be the cost per credit hour as determined by their most recent date of enrollment. The highest grade will be used in calculating the student’s cumulative grade point average. However, all courses taken are calculated into hours attempted for the purpose of the student’s maximum time frame for completion. Both grades will appear on the student’s official transcript. To qualify for graduation, students must attain an overall cumulative grade point average (GPA) of 2.0 (C) or higher, and must have received a 2.0 (C) or higher in all required courses listed in the catalog under their program of study, and finish within maximum time frame. Spencerian College awards certificates, diplomas and Associate of Applied Science degrees. Each program description page in the catalog designates certificate, diploma, or associate degree.

ACADEMIC AWARDS To encourage academic excellence and to formally recognize the students who have been outstanding in their area of study, Spencerian College offers the following awards and honors. Barbara Becker Award – Nursing Department Hannah-Jenkins Award – Nursing Department JRCERT Award – Radiology Department Outstanding Student Awards – Each department

Dean’s List – An acknowledgement of academic excellence to a student who achieves an academic average of 3.5 to 3.99. The student must have taken at least nine credit hours in that quarter. President’s List – An acknowledgement of superior academic achievement of a 4.0 GPA in a quarter. The student must have taken at least nine credit hours in that quarter. Sigma Beta Chi – This honorary organization is made up of students who achieve a grade point average (GPA) of 3.75 or better, carrying at least nine credits.

STUDYING AND TUTORING Communicate with your instructor regarding any problems you are having in a course. Programs that do not have Friday classes offer “Plus Friday” for tutoring and make-up work. Full-time faculty members are available on Fridays from 8:30 am to 12:00 pm. See your department director to learn of specific tutoring that might be available and to discuss any problems you are having. Programs that have Friday classes, such as Nursing and Radiology, have scheduled tutoring sessions at other times. Anatomy tutoring is available during the day and the evening. Enhancement of math, reading and writing skills is available through a computer resource accessed through the Learning Resource Center. For further study and tutoring information, contact the Associate Dean of Student Affairs or call the tutoring referral at 449-7876.

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MID-TERM GRADES At mid-term, grade reports are sent to students who have “D” or “F” grades or excessive absences. Mid-term grades are for advisory purposes and are not recorded on the official student transcript. MAKE-UP TESTS If a student misses a regularly scheduled test, the instructor may allow a make-up exam. If allowed, the make-up test must be taken within one week of the original test date. The make-up will not be given during class hours or lunchtime. Make-up exams will be on a day to be designated, usually Friday morning. If the make-up test is missed, the instructor will place a “zero” on the student’s record for that test. Remember - It is the student’s responsibility to contact the instructor regarding make-up work. STUDENT OF THE WEEK PARKING SPOT Names of students who have perfect attendance for an entire week go into a drawing for the special parking spot. GRADING Each instructor will have his/her own grading criteria, which will be explained on the syllabus. Basically, the final grade will depend on test grades, class participation, attendance, work turned in during the quarter, and any final projects assigned by the instructor.

COURSE BYPASS Bypass exams for course #121 (English I), and course #151 (College Math) are routinely given on the Friday of Week 9 of the quarter and Day Orientation. Bypass exam for course #130 (Keyboarding) is routinely given on the Friday of Week 1 of the quarter. Bypass exams for any other course must be approved before you sit in that class. The cost for each bypass exam is $75. Students must submit CLEP scores prior to the quarter in which a course is to be taken. Please contact the Admissions Department or Registrar’s Office for information on local CLEP testing centers.

Examination Credit Granting Score

Credits Granted

Equivalent Course

English Composition (with essay)

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4 English 121 English 101

Algebra 50 4 Math 151 Math 101

College Math 50 4 Math 151 Math 101

Psychology, Intro 50 4 Psychology 293 or 214 Human Growth & Development 50 4 Psychology 274 Management, Principles of 50 4 Management Principles 299 Sociology, Intro 50 4 Sociology 214 All students enrolled on a full program charge basis will have any bypass reduction posted during the last quarter of the student’s normal program length. If a student withdraws for any reason before completing the program, no reduction will be made. All students enrolled on a credit hours basis will not have any reduction. Distance Education students may be required to travel to campus to take a bypass exam. The college accepts credit from other accredited postsecondary institutions. Credit will be approved only for those courses that are equivalent to courses offered at Spencerian College. Only courses in which a student has earned a grade of “C” or better will be considered for transfer. Students transferring from another college or university must provide Spencerian College with an official transcript of courses completed.

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All students enrolled on a full program charge basis will have any transfer of credit reduction posted during the last quarter of the student’s normal program length. If a student withdraws for any reason before completing the program, no reduction will be made. All students enrolled on a credit hours basis will not have any transfer of credit reduction.

TRANSFER OF CREDITS TRANSFER CREDIT FROM SPENCERIAN COLLEGE Although Spencerian College is nationally accredited, transfer of credits from any college to another institution cannot be guaranteed, as the receiving college has the final decision in credit transfer matters. Decisions concerning the acceptance of credits by any institution are made at the sole discretion of the receiving institution. No representation is made whatsoever concerning the transferability of credits to any institution. Students considering continuing their education at, or transferring to, other institutions must not assume that credits earned at this school will be accepted by the receiving institution. An institution’s accreditation does not guarantee that credits earned at that institution will be accepted for transfer by any other institution. Students must contact the Registrar at the receiving institution to determine what credits, if any, that institution will accept.

PRODUCTIVE ACADEMIC ENVIRONMENT Spencerian College Code of Conduct To prepare the student for success on the job, professional behavior is encouraged. This behavior includes positive attitude, respect, professionalism, and follow through on instructions. Conversely, the following behaviors will not be tolerated: negative attitudes, disrespect (for fellow students, faculty, and staff, and facilities), unprofessional behavior, insubordination, and flagrant vandalism of school property. These negative behaviors are grounds for suspension from Spencerian College, just as in the world of employment they are grounds for termination. The Spencerian behavioral code of conduct represents the behavioral expectations applicable to all students attending Spencerian College. Violations of the code may result in the application of sanctions. These behavioral expectations include: 1. Harassment: It is the policy of Spencerian College that it will not tolerate verbal or physical conduct by any student, faculty, or staff member that harasses, disrupts, or interferes with another’s education or which creates an intimidating, offensive, or hostile environment. All forms of discrimination and harassment are prohibited, including but not limited to that based on race, color, national origin, religion, age, gender, sexual preference or orientation, pregnancy, disability, membership in the armed services, or any other protected status. Harassment is defined as verbal or physical conduct designed to threaten, intimidate, or coerce. This may include, but is not limited to: 1. Offensive physical actions, written or spoken, and graphic communication 2. Any type of physical contact when the action is unwelcomed by the recipient 3. Expectations, requests, demands or pressure for sexual favors 4. Slurs, jokes, posters, cartoons, and gestures that are found to be offensive by someone else 5. Graphic or suggestive comments about an individual’s dress or body.

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Any student who believes that the actions or words of an individual or fellow student constitute unwelcome harassment has a responsibility to report the complaint as soon as possible to the Associate Dean of Student Affairs, Dean of the College and/or Executive Director. The College official will investigate all complaints of harassment in as prompt, impartial, and confidential manner as possible. Any student who, after appropriate investigation, is found to have engaged in harassment of another student for any reason will be subject to appropriate disciplinary action up to and including termination from the College. Likewise, there is to be no harassment of any form of students by faculty or administrative staff. Complaints by students of any harassing behavior from faculty or staff will be taken seriously and will be subject to investigation and disciplinary action. 2. Alcohol/drugs: A zero tolerance drug policy is the standard for the College. Spencerian College reserves the right to require unannounced drug or alcohol testing of any student at any time. Any student determined to be under the influence of drugs or alcohol as evidenced by a positive drug or alcohol test will be terminated from the College. The student does not have to have consumed these substances on campus to be considered under the influence. “Under the influence” is defined as any value higher than zero on a drug or alcohol test which cannot be verified as an acceptable dosage for substances prescribed by a physician. Any student who refuses to comply with requested drug or alcohol testing or who is unable to provide an adequate testing sample within the allotted time frame will be considered to be an automatic positive result which will result in termination from the College (SEE Clinical Safety Policy on pages 12-13). Additionally, any student selling or distributing drugs or alcohol on school premises (including clinical and/or externship sites) will be terminated and, if appropriate, reported to the authorities. 3. Weapons: Bringing a weapon onto school property is strictly prohibited. In order to protect all our students, Spencerian College reserves the right to search any person (and their vehicle) who is suspected of concealing a firearm or other weapon. Any student involved in this activity will be terminated from the College and reported to the authorities. 4. Stealing: Any student caught stealing from another student, faculty, staff, or from school property will be subject to criminal and civil penalties and subject to disciplinary action up to and including termination from the College. STUDENT CONDUCT REQUIREMENTS

1. Be a law-abiding member of the community.

2. Follow the rules and regulations set forth by Spencerian College and its faculty and staff.

3. Be honest in academic work by not cheating.

4. Treat fellow students, faculty, and staff with respect and courtesy.

5. Meet your financial responsibilities to the College.

6. Maintain a satisfactory record of attendance.

7. Refrain from unlawful possession, use, or distribution of illegal drugs or alcohol while on school property or clinical sites.

8. Nursing and medical students should follow clinical site rules, regulations, and health and safety standards.

9. Nursing and medical students should wear the approved uniform when designated at the College and wear approved uniforms while at clinical and externship sites when required.

10. Professionalism and confidentiality are required at all times when in the classroom,

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on clinical sites, and on externship sites.

11. Health professionals are required to be compliant with HIPAA guidelines at all times.

12. Respect school property, equipment, and facilities to maintain a safe, clean and attractive functioning environment.

To prepare the student for success on the job, professional behavior is encouraged. This behavior includes positive attitude, respect, professionalism, and follow-through on instructions. Conversely, the following behaviors will not be tolerated: bad attitudes, disrespect, unprofessional behavior, and insubordination. These negative behaviors are grounds for suspension from Spencerian College, just as in the world of employment they are grounds for termination.

THE SPENCERIAN CODE OF CONDUCT The Spencerian Code of Conduct represents the code of conduct applicable to all students attending Spencerian College. The code defines the expectations of student behavior. Violations of the code may result in the application of sanctions. The code describes behavioral expectations in several areas. ACADEMIC HONESTY: All students are expected to behave in a responsible and ethical manner in the completion of their academic studies. Any behavior that reflects dishonesty, cheating, or a misrepresentation of academic work detracts from student achievement and the reputation of the College and will not be tolerated. Therefore, acts of academic dishonesty will be subject to disciplinary action up to and including termination from the College. These include, but are not limited to: 1. Plagiarism: Plagiarism is defined as use of another person’s words, expressed ideas, or data without giving proper credit and expressing them as your original thoughts or ideas. Students who are found guilty of plagiarizing will receive an F on the assignment, may receive an F in the course, and will be subject to disciplinary action up to and including termination from the program or from the College. Each case will be decided on its own merits. 2. Cheating: Cheating is defined as the misrepresentation of student performance by means of an act or acts of deception. Cheating can include, but is not limited to, copying answers during an exam, writing answers in a hidden place, using electronic devices during an exam, etc. Any acts of cheating will result in an F in that course, and the student will be subject to disciplinary action up to and including termination from the College. 3. Willful interference with the academic process: While the College respects students’ rights to express their opinions and ideas, the primary responsibility at the College is to support the teaching and learning process. Students do not have the right to interfere with the academic process of teaching and learning. Therefore, any student who is found guilty of interfering with the teaching and learning process will be removed from class and be subject to disciplinary action up to and including termination from the College. 4. Falsifying records or documents: Any student who is found guilty of falsifying a document, including but not limited to an application, financial aid forms, clinical or extern documents, sign in sheets, etc. will be subject to disciplinary action up to and including termination from the College. 5. Copyright infringement: Any student found guilty of copyright infringement as outlined in the Higher Education Act reauthorization will be subject to disciplinary action up to and including termination from the College. Students may also be subject to civil and criminal penalties. The following is information regarding copyright policy that you, as a student, need to know and with which we, as an institution, are required to comply. The following notification is from the June

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4, 2010 Dear Colleague letter from the Department of Education, which can be accessed at http://www.ifap.ed.gov/dpcletters/GEN1008.html Copyright infringement is the act of exercising, without permission or legal authority, one or more of the exclusive rights granted to the copyright owner under section 106 of the Copyright Act (Title 17 of the United States Code). These rights include the right to reproduce or distribute a copyrighted work. In the file-sharing context, downloading or uploading substantial parts of a copyrighted work without authority constitutes an infringement. Penalties for copyright infringement include civil and criminal penalties. In general, anyone found liable for civil copyright infringement may be ordered to pay either actual damages or “statutory” damages affixed at not less than $750 and not more than $30,000 per work infringe. For “willful” infringement, a court may award up to $150,000 per work infringed. A court can, at its discretion, also assess costs and attorneys’ fees. For details, see Title 17, United States Code, Sections 504, 505. Willful copyright infringement can also result in criminal penalties, including imprisonment of up to five years and fines of up to $250,000 per offense. For more information, please see the web site of the U.S. Copyright Office at www.copyright.gov, especially their FAQ’s at www.copyright.gov/help.faq More information can be found on our web site at http://www.spencerian.edu/shared_pdfs/Spencerian_Digital_Millennium_Copyright_Act_Policy.pdf SMOKING Spencerian College is a smoke-free facility. This policy includes e-cigarettes. However, there are areas outside in the rear of the building designated for smoking. Smoking is allowed outside the building in the designated areas only. Smoking is not permitted near the entrances of the building. Students smoking in unauthorized areas are subject to suspension. DISRUPTIONS Children can be very disruptive in the classroom and are not allowed in the school during regular class hours. A student bringing children to class will be asked to leave and take them home, and the student will be marked absent for the class. Cell phones and beepers are to be turned off during class. No text messaging is permitted. The instructor has the authority to ask a student who does not follow these guidelines to leave the classroom, and the student will be marked absent for the class. TELEPHONE CALLS Phone calls made by your family, friends, etc., to the College should be limited to emergencies. Students will be called from class only in the case of a medical emergency. The caller must state the nature of the emergency. Messages will not be taken unless the call is regarding an emergency. ELECTRONIC DEVICES It is recognized that many students use electronic devices in class to take notes. We are proud that Spencerian students are learning and using this type of advanced technology. It exemplifies our goals to provide an education that will take you, our students, into tomorrow’s world. However, it must be clarified that students will not be allowed to use electronic devices in any class during a quiz or test. If the instructor allows the use of a calculator for mathematical calculations, a student may use a type of instrument that provides only mathematical calculations and has no data functions.

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SITTING IN HALLWAYS The Student Lounge is provided for students who want to be seated for a break between classes. No-one is to be seated on the floors in the hallways. The halls are narrow, and someone seated there could cause someone to fall or interfere with normal movement through the hall. SOLICITATION Solicitation of any type from another student, faculty, or staff member is prohibited at Spencerian College on the premises or at any school function on or off-campus. A student experiencing financial difficulty can receive information about resources from Student Services. Anyone who experiences solicitation may report it as soon as possible to the Dean or Associate Dean of Student Affairs. Anyone proven to have solicited may be subject to disciplinary action, up to and including termination. DISCIPLINARY PROCESS The disciplinary process includes the following actions, in order of severity. Depending upon the violation that the student has committed, one or more of the following actions may be taken. Each case will be evaluated on an individual basis.

1. Verbal or written warning: A verbal warning may be issued by any member of the faculty, the department director, Associate Dean of Student Affairs, Dean, or Executive Director.

2. Written contract: A written contract may be issued by any member of the faculty, the department director, Associate Dean of Student Affairs, the Dean, or the Executive Director.

3. Disciplinary probation: Used in the same way as academic probation, the student may be placed on disciplinary probation for violations of the College Code of Conduct. Further violations could result in suspension from the College.

4. Suspension: Suspension from the College can last for a period of time not less than one quarter, but not more than two quarters.

5. Termination from the student’s academic program: Department directors, along with the Dean, can terminate a student from the program for violations of College or program policies.

6. Termination from the College: The Dean and/or Executive Director of the College can terminate a student for violations of College or program policies. Termination is considered a permanent dismissal from the College.

Students who believe they have been wrongly charged have the right to appeal the decision to the Associate Dean of Student Affairs and request an appeals hearing. NON-ACADEMIC GRIEVANCE POLICY Spencerian College will always attempt to provide the best college atmosphere possible. However, if students have questions or complaints, they should follow the guidelines set forth below to seek a resolution.

1. Spencerian is committed to open and frequent communication. This open door policy means that students should first have a conference with whom you have your original complaint, i.e., instructor, Financial Planning, Registrar’s office, etc.

2. If a satisfactory solution is not achieved, you should then have a conference with

the program director.

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3. If a satisfactory solution is not achieved, you should meet with the Dean of the

College.

4. If a satisfactory solution is not achieved, you may then seek resolution by arranging a meeting with the College’s Executive Director.

5. If further action is deemed necessary, you may file a written complaint with the Senior Vice President of the Sullivan University System by mailing it to:

Senior Vice President Sullivan University System, Inc. 3101 Bardstown Road Louisville, KY 40205

6. If further action is deemed necessary, you may file a written complaint with the President of the Sullivan University System by mailing it to:

President Sullivan University System, Inc. 3101 Bardstown Road Louisville, KY 40205

7. If further action is deemed necessary, you may file a written complaint with the Accrediting Council for Independent Colleges and Schools by mailing it to:

Accrediting Council for Independent Colleges and Schools 750 First Street, NE, Suite 980 Washington, DC 20002-4241

APPEALS POLICY FOR ACADEMIC GRIEVANCE Spencerian College recognizes the right of students to know the circumstances and manner in which disciplinary action will be taken and to inform students that these policies will be enforced. All students will be afforded due process in accordance with the following Appeals Policy. Appeals Policy The student has the right to appeal a grade, drop from a class, suspension, or termination. The student must make a written appeal within three business days of being informed of a disciplinary action taken, such as a drop from a class, suspension, or termination. A student wishing to appeal a final grade must be heard before the new quarter begins so that he/she will be scheduled in the proper class on the first day of the quarter. Student responsibilities:

1. Prior to starting the formal appeals process, the student should meet with the faculty person who made the academic decision.

2. If no resolution can be made from this meeting, the student may request a meeting with their department director to try to resolve the issue. If a resolution cannot be achieved, the student can file a formal request for an appeal.

3. The formal appeal process shall begin when the Associate Director of Academic Affairs receives an appeal letter and the Request for Appeal form signed by the department director.

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The appeal letter and signed Request for Appeal form should be received within three business days of being informed of the grade, drop, suspension, or termination. In their appeal letter, the student shall specify in what manner they feel they were treated unfairly or if there were extenuating circumstances that were not considered. Appeals are normally heard on Thursdays at 3:00 pm, and Requests for Appeal forms must be received in the Associate Dean of Student Affairs by 8:00 am on Wednesday in order for the appeal to be heard that same week.

4. The Associate Dean of Student Affairs shall try to resolve the case. If a resolution is not found, the appeal will go to the Appeals Committee.

5. Student rights during the appeal process are as follows: a. The student has the right to attend and participate in class during the formal

appeal process once the appeals letter has been received by the Associate Dean of Student Affairs.

b. Attendance and participation in clinical experience may be limited or stopped due to guidelines or requirements of outside agencies.

c. If the appeal is decided in the student’s favor, the College must provide an opportunity for the student to complete any essential experiences missed due to the appeal.

The Appeals Committee Composition: The Appeals Committee may consist of two faculty or administration members, a community professional or a student representative, and a non-voting chairperson. Responsibilities: The Appeals Committee will review the appeal as written.

Initial Review

a. The Appeals Committee will receive written statements from each party involved, i.e. student, faculty, clinical instructor, etc.

b. No new matter may be appealed that was not identified by the student in the original appeal to the Associate Dean of Student Affairs.

Hearing

a. Appeals are normally held at 3:00 pm on Thursdays. b. All parties involved have the opportunity to appear at the appeals hearing

and present oral and written evidence in support of their position. c. The Appeals Committee will review the submitted materials and may call

for further evidence as it deems necessary. d. After all parties have presented their case, the Appeals Committee

considers the appeal and puts forth a ruling. e. The Appeals Committee chair will put the decision of the Appeals

Committee in writing and forward it to the Associate Dean of Student Affairs who will mail the decision to the student. The decision will be placed in the student’s permanent record.

f. If the ruling is not in the student’s favor, he or she has two business days from the date of the original appeal hearing to submit in writing any new evidence that was not presented to the Appeals Committee. This new evidence must not be something intentionally withheld from the Appeals Committee. An example would be a hospital or doctor’s statement that the student did not have time to obtain before the appeal

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hearing date. This new evidence should be given to the Executive Director’s Executive Assistant.

g. This request to the Executive Director can only be made if there is new evidence presented that was not available to the committee. The decision of the Executive Director is final.

FACILITIES AND EQUIPMENT Spencerian College is located at 4627 Dixie Highway. It is convenient for students who may want to utilize the public transportation system. It is also conveniently located three blocks south of the Watterson Expressway (I-264). BUILDINGS

BUILDING A – The Main Building houses Admissions, Financial Planning, Student Services, the Registrar, the Dean of the College, the Associate Dean of Student Affairs, and most faculty members. It also houses the 100-level and 200-level classrooms. The administrative offices are located in the front of the main building (Building A). These offices can be accessed via the entrance marked Main Entrance. NOTE - this is NOT a student entrance. If you need to speak with someone about financial planning or have questions regarding academics or other student services, please go to the Student Services area.

BUILDING B – The Wellness Center houses the Massage Therapy Programs and Personal Trainer Program and contains the 600-level classrooms.

BUILDING C – The Annex houses Rooms 301, 302, 303 and offices.

BUILDING F houses Rooms 503 and 504.

BUILDING D – The Allied Health Annex is located at the Shively Center (4420 Dixie Highway). It houses the 400-level classrooms and skills labs, along with administrative and faculty offices. A Student Lounge is also provided at this site.

NOTE: DIAGRAMS OF THE BUILDINGS ARE AT THE BACK OF THIS HANDBOOK. Industry-standard equipment is available in the medical lab, medical technology lab, three computer labs, two mock hospital rooms, science lab, three x-ray labs (two film-based and one digitalized), double operating room and scrub room, and massage therapy lab. THE BOOKSTORE is located in Building A on the first floor adjacent to the Student Lounge. Bookstore hours are Monday through Thursday, 8:00am – 12:30pm and 1:30pm – 6:00pm During the first two days of each quarter, the Bookstore will be open at 7:30am to accommodate students. During the first and last weeks of class, the Bookstore will be open extended hours. These hours will be posted and published in the school newsletter as they vary from quarter to quarter in order to better accommodate our students. The Bookstore is also open during the breaks between quarters for your convenience. Students are responsible for purchasing their own books and supplies unless arrangements have been made for purchase through the use of financial aid resources. All books and some supplies needed are available in the Bookstore, but students may purchase books from any source they choose. Students must have their student ID and schedule to purchase books. Books can only be returned during the first and second week of the quarter in which you purchased the book. Book information can be obtained on our website at www.spencerian.edu Click on the Consumer Information link at the bottom of the page, then select the Louisville campus, then select Textbook prices.

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THE LEARNING RESOURCE CENTER (LRC) is located in Building A and has an extensive inventory of periodicals and books pertaining to the various fields of study. Books may be borrowed for two weeks and may be renewed for an additional two weeks. Renewals may be made by giving the LRC Director the title and author of the book to be renewed. Back periodicals may be checked out overnight only. Current issues of periodicals may not be checked out. Reference materials, which are indicated by a red “reference” stamp, may not be checked out. If a student loses or damages a book, he/she will be responsible for paying the replacement cost of the book. A student will not be permitted to graduate until he/she has returned all materials and/or paid for all lost materials. To ensure that everyone has the opportunity to use the computer who needs to do so, usage may be limited to thirty (30) minutes if there are students waiting. Students using social networking, shopping, or personal websites, may be asked to give up the computer regardless of how long they have been on the computer. There is also a copy machine available for student use at a cost of ten cents per page. Assistance is available during the following hours: Monday – Thursday 7:45am – 8:30pm Friday 8:00am – 4:00pm Saturday 8:30am – 12:00pm THE STUDENT LOUNGE is located in Building A at the end of the hall from the student entrance is complete with snack and soda machines for lunch and breaks. Students are requested to clear their trash from the tables as they leave in order to provide a clean area for the next person. An ATM machine is also available.

PLEASE NOTE: Neither eating nor drinking is permitted in any classroom, hallway, or restroom. STUDENT LOCKERS Student Lockers are available at a cost of $10 per quarter. Lockers are located in the Student Lounge. The students are responsible for clearing out their locker at the end of the rental period. STUDENT HOUSING Housing in Gardiner Point Residence Hall is for students under 21 only. Arrangements for housing should be made well in advance in order to ensure availability. Contact an Admissions Officer for assistance and more information. PARKING AND SHUTTLE SERVICE Parking is available in the back of the campus and cars are parked at your own risk. Spencerian College and the Sullivan University System, Inc. assume no liability for damage or loss to you or your vehicle or its contents on school property. There is also an overflow lot located north of the main campus building which is owned by Spencerian College. Spencerian College requires students who drive to school to purchase a parking permit each quarter at a cost of $28 per quarter for Day Division students and $14 per quarter for Evening Division students. A new parking permit must be purchased in the Bookstore each quarter. If you do not have a parking permit displayed in your vehicle, your vehicle will be ticketed and your grades will be withheld until all fines are paid. The fine for parking without a valid parking permit or in an unauthorized area is $20 per incident. Students who park in the Visitor area will be issued a $20 ticket and put on hold until payment of the ticket. Reminders about having parking permits are given the second week of each quarter, and tickets start being issued during the third week of each quarter. If you purchase your parking permit during the third week of the quarter after receiving a ticket, you will not be charged for that one $20 ticket.

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Also, the price for purchasing a parking permit after the beginning of the fourth week of the quarter will be $38 for Day Division students and $24 for Evening Division students. If your vehicle is ticketed more than two times, it is subject to towing at your expense. Anyone who parks in a handicapped permit space must either be the handicapped person named on the handicapped permit or have the handicapped person with them in the vehicle. A copy of the handicapped permit must be on file in the Bookstore. FIRE AND DISASTER DRILLS A fire and evacuation plan is posted by the door in each classroom. The plan instructs students, faculty, and staff on the actions to be taken before, during, and after a fire or disaster. The plan also will be included in student orientation. Disaster drills will be held periodically in compliance with state and local regulations and will not be announced prior to the drill. SUGGESTION BOX Administrators and faculty encourage students to make use of the Suggestion Box. The Suggestion Box provides an excellent communication opportunity for you to let your school administrators know and respond to your ideas. You may also submit a suggestion on the Student Portal under the Communications tab. A signed suggestion is guaranteed a personal reply from the appropriate school administrator. Suggestions of general interest are printed in the appropriate weekly school newsletter, The Communicator.

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FINANCIAL AID INFORMATION FINANCIAL PLANNING Financial assistance is available in some form for those students who qualify. Financial aid programs include student loans and grants. Convenient payment plans are also available. As a Spencerian student, you will have access to all federal financial aid programs. Under the direction of the U.S. Department of Education, funds are allocated to the lowest-income families first, but funds are also available for middle-income and upper-middle-income families. You can make your application through the Spencerian Financial Planning Office. Call a Spencerian Financial Planning Coordinator at (502) 447-1000 for more information. General Fee The general fee is charged to all students. The general fee includes, but is not limited to, all student activities and events, all expenses involving graduation, and the new technology acquisitions to support the academic programs. Comprehensive Fee Most programs have a comprehensive fee that covers the use of medical supplies, film badge monitoring, clinical fees, uniforms in some programs, and other miscellaneous programmatic items. SPENCERIAN COLLEGE FINANCIAL ASSISTANCE TO STUDENTS Spencerian College has several payment plans available. Monthly and quarterly payments can be arranged through the financial planning office. We want to help you attend Spencerian College. Check with the Spencerian College Financial Planning Office at (502) 447-1000 for full details on grants, loans, scholarships, and payment plans. Spencerian College makes no representation that any applicant will receive any assistance referred to above, since eligibility is determined by individual qualifications and/or needs. The availability of the aforesaid assistance does not imply that the federal or any state government or any of their agencies guarantee the truth or accuracy of any representation made by the school. NOTE: The regulations governing all financial assistance programs are subject to change. The school’s Financial Planning Coordinators will have the latest information. SOURCES OF FINANCIAL ASSISTANCE FEDERAL PELL GRANTS This is a grant for those who qualify – no repayment required – and is for undergraduates only. Pell Grants are awards to help undergraduates pay for their education after high school. For many students, these grants provide a “foundation” of financial aid, to which aid from other federal and non-federal sources may be added. Unlike loans, grants do not have to be paid back. Pell Grant Awards for the academic year will depend on program funding. How much you actually get will depend on your Estimated Family Contribution (EFC) number, the cost of education at Spencerian, whether you are a full-time, three-quarter time, half time, or less than half-time student, and how long you will be enrolled in the academic year. COLLEGE ACCESS PROGRAM (CAP) College Access Program Grants are for qualified Kentucky residents with proven need. Amounts are determined by the Kentucky Higher Education Assistance Authority (KHEAA) Grant Program. CAP eligibility is in line with Pell Grant eligibility. Repayment is not required. Only associate degree students qualify.

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FEDERAL DIRECT STAFFORD LOANS For qualified student borrowers, Stafford Loans are either subsidized or unsubsidized. If you are a regular, degree-seeking student, enrolled in an eligible program of study at least half time, you may receive a Stafford Loan, as long as you meet other general eligibility requirements. A subsidized loan is awarded on the basis of financial need. If you qualify for a subsidized loan, the federal government pays interest on the loan until you begin repayment and during authorized periods of deferment thereafter. An unsubsidized loan is not awarded on the basis of need. If you qualify for an unsubsidized loan, you will be charged interest from the time the loan is disbursed until it is paid in full. You can choose to pay the interest or allow it to accumulate. If you allow it to accumulate, it will be capitalized – that is, the interest will be added to the principal amount of your loan and will increase the amount you have to repay. If you pay the interest as it accumulates, you will repay less in the long run. FEDERAL SUPPLEMENTAL EDUCATIONAL OPPORTUNITY GRANTS (FSEOG) Federal Supplemental Educational Opportunity Grant (FSEOG) is an award for undergraduates who quality to help pay for a college education. No repayment is required. It is for undergraduate students with exceptional financial need (with priority given to Pell Grant recipients). The amount of award is based on need and availability of funds. FEDERAL DIRECT PLUS LOANS The PLUS Loan Program enables parents with good credit histories to borrow to pay the educational expenses of each child who is a dependent undergraduate student enrolled at least half time. To be eligible to receive a PLUS Loan, your parents generally will be required to pass a credit check. Your parents might also qualify for a loan if someone who is able to pass a credit check agrees to co-sign the loan. You and your parents must also meet other general eligibility requirements for federal student financial aid. The yearly limit on the PLUS Loan is equal to your cost of attendance minus any other financial aid for which you are eligible. VETERANS APPROVAL Specific programs at Spencerian College are approved for persons eligible to receive VA educational benefits. Contact the school VA Certifying Official for a list of approved programs. VOCATIONAL REHABILITATION Spencerian College serves clients of both Kentucky and Indiana Vocational Rehabilitation. A student who has a substantial handicap to employment may be eligible for financial assistance while training. The amount available is determined by the respective vocational rehabilitation agency and depends upon the individual circumstances of each student. KENTUCKY REFUND POLICY The College will refund state programs administered by KHEAA after Return to Title IV regulations have been satisfied and a credit balance remains on the student’s account. KHEAA state programs will be refunded in the following order: CAP Grant, Teacher Scholarship, KEES, National Guard Tuition Assistance Program and Early Childhood Development Scholarship. Amounts will be calculated using the same formula in determining the Return to Title IV funds. POLICY ON RETURN OF TITLE IV FUNDS Federal financial aid funds are awarded with the expectation that students “earn” a percentage of the funds they are disbursed with each day of class attendance each term. When a student who has received federal financial aid funds (Title IV Funds) withdraws before the end of the term, federal law requires Spencerian College to calculate the percentage and amount of “unearned” financial aid funds that must be returned to the federal government. Once a student has completed more than 60% of a term, he/she is considered to have earned all funding received. This calculation may have the effect of requiring the student to repay funds that have already been disbursed to the student. Students are encouraged to meet with their financial aid administrator prior to making the decision to withdraw from school.

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The order by which the funds are to be repaid is as follows: 1. Unsubsidized Direct Stafford Loan 2. Subsidized Direct Stafford Loan 3. Direct PLUS 4. Pell Grant 5. FSEOG 6. Other Title IV programs

The tuition refund policy is clearly stated on the tuition agreement form. A copy of the form is given to each student at the time of application. Students are expected to read the agreement forms and retain a copy for their records. All refunds are made within thirty (30) days of the last date of attendance or thirty (30) days from the date of determination of withdrawal or suspension. For a copy of the federal regulations, contact the Financial Planning Department. INSTITUTIONAL WITHDRAWAL POLICY FOR FIRST QUARTER STUDENTS In the event a student discontinues during their first quarter of study, the school will reduce tuition on a pro rata basis (less an administration fee of $100) as follows: Week 1: A reduction of 90% of the current Week 5: A reduction of 50% of the current quarter’s tuition, less $100 quarter’s tuition, less $100 Week 2: A reduction of 80% of the current Week 6: A reduction of 40% of the current quarter’s tuition, less $100 quarter’s tuition, less $100 Week 3: A reduction of 70% of the current Week 7-11: No reduction due quarter’s tuition, less $100 Week 4: A reduction of 60% of the current quarter’s tuition, less $100 All tuition charges prepaid by the student for periods in excess of the above will be refunded. Charges for all fees: General Fee/Technology Fee, Comprehensive Lab Fee, Online Fee, Medical Insurance Fee, or Parking Fee will not be reduced once the student has attended class. INSTITUTIONAL WITHDRAWAL POLICY FOR CONTINUING STUDENTS In the event of withdrawal by the student or termination by the school during the second or subsequent quarters of attendance, the student will be subject to the institution’s withdrawal policy as follows. If the student is receiving federal funds, a return to Title IV funds calculation is required. Weeks 1-3: A reduction of 25% of the current quarter’s tuition less $100 Weeks 4-11: No reduction due INSTITUTIONAL WITHDRAWAL AND REFUND POLICY FOR DISTANCE EDUCATION STUDENTS Distance Education students withdrawing or being terminated by the school will fall under the refund guidelines of the Department of Education. INSTITUTIONAL WITHDRAWAL POLICY FOR INDIANA RESIDENTS Sec. 6.5 (A) The postsecondary proprietary educational institution shall pay a refund to the student in the amount calculated under the refund policy specified or as otherwise approved by the commission. The institution must make the proper refund no later than thirty-one (31) days of the student’s request for cancellation or withdrawal. (B) The following refund policy applies to each resident postsecondary proprietary educational

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institution, except as noted in section 4.5 of this rule: (1) A student is entitled to a full refund if one (1) or more of the following criteria are met:

(a) A student cancels the enrollment agreement or enrollment application within six (6) business days after signing.

(b) The student does not meet the postsecondary proprietary educational institution’s minimal admission requirements.

(c) The student’s enrollment was procured as a result of a misrepresentation in the written materials utilized by the postsecondary proprietary educational institution.

(d) If the student has not visited the postsecondary educational institution prior to enrollment and, upon touring the institution or attending the regularly scheduled orientation/classes, the student withdrew from the program within three (3) days.

(2) A student withdrawing from an instructional program, after starting the instructional

program, at a postsecondary proprietary institution and attending one (1) week or less, is entitled to a refund of ninety percent (90%) of the cost of the financial obligation, less an application/enrollment fee of ten percent (10%) of the total tuition, not to exceed one hundred dollars ($100).

(3) A student withdrawing from an instructional program, after attending more than one (1)

week but equal to or less than twenty-five percent (25%) of the duration of the instructional program, is entitled to a refund of seventy-five percent (75%) of the cost of the financial obligation, less an application/enrollment fee of ten percent (10%) of the total tuition, not to exceed one hundred dollars ($100).

(4) A student withdrawing from an instructional program, after attending more than twenty-

five percent (25%) but equal to or less than fifty percent (50%) of the duration of the instructional program, is entitled to a refund of fifty percent (50%) of the cost of the financial obligation, less an application/enrollment fee of ten percent (10%) of the total tuition, not to exceed one hundred dollars ($100).

(5) A student withdrawing from an instructional program, after attending more than fifty

percent (50%) but equal to or less than sixty percent (60%) of the duration of the instructional program, is entitled to a refund of forty percent (40%) of the cost of the financial obligation, less an application/enrollment fee of ten percent (10%) of the total tuition, not to exceed one hundred dollars ($100).

(6) A student withdrawing from an instructional program, after attending more than sixty

percent (60%) of the duration of the instructional program, is not entitled to a refund.

(Indiana Commission on Proprietary Education; 570 IAC 1-8-6.5) INSTITUTIONAL’S ONLINE REFUND POLICY FOR INDIANA RESIDENTS The institution shall cancel a student’s enrollment upon request of the student. The student’s obligation at the time of cancellation will be calculated as follows:

A. Within six (6) days following the signing of the contract, no obligation and all monies paid, if any, to be fully refunded.

B. After six (6) days, but before beginning of training, a registration fee of 20% of the total tuition not to exceed $100.00.

C. After beginning of training, the registration fee, plus 10% of the total tuition until student completes 10% of the assignment.

D. After completing 10% of the assignments, but prior to completing 25% of the assignments, the registration fee plus 25% of the total tuition.

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E. After completing 25% of the assignments but prior to completing 50% of the assignments, the registration fee plus 50% of the total tuition.

F. After completing 50% of assignments, but prior to completing 75% of the assignments, the registration fee plus 75% of total tuition.

G. After completing 75% of assignments, the student is responsible for total tuition. H. The contract shall state a length of time for a student to complete his course of study. If a

student does not cancel by the end of such time, he is responsible for his total tuition. I. The institution will make a proper refund, within thirty-one (31) days of the student’s

request for cancellation. J. If the student has paid tuition extending beyond twelve (12) months, all such charges shall

be refunded.

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FREQUENTLY ASKED QUESTIONS

1. Question: How will I get my schedule?

Answer: During the tenth week of the quarter, the Registrar will distribute class schedules for the next quarter using the Student Portal.

2. Question: Where do I eat and when?

Answer: Students are dismissed for a 50-minute lunch period each day.

Students may leave the building during lunch if they desire. Students’ lunch breaks may fall at various times during the day depending on the class schedule. There are several nearby eating spots. Drinks and snacks are available in the Student Lounge. Food and drinks are not permitted in the classrooms or the Learning Resource Center.

3. Question: What is the length of a quarter term?

Answer: Spencerian College holds classes all year and separates its

programs into four 11-week quarters with a one week to two week break between each quarter.

4. Question: May I work part-time without hurting my grades?

Answer: This, of course, depends on the ability of the student. It is advisable

to keep part-time work below 20 hours per week.

5. Question: Do I receive a grade report?

Answer: Yes. Grades are issued quarterly and may be accessed by using the Student Portal.

6. Question: Will I qualify for Career Services assistance if I do not

graduate?

Answer: The Spencerian College Career Services is reserved for graduates only.

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GENERAL INFORMATION INSURANCE Many college students are still covered by family hospitalization while in college. However, some students do not have such coverage. For students desiring insurance, there is a plan available. If injured on a clinical site or during a college activity, the student is responsible for all medical expenses incurred. All students are encouraged to have health insurance while in school. Contact the Student Services Office for information. Liability Insurance covers the students if they are sued or found liable in a clinical or externship setting. It is not a medical insurance. Liability insurance, at a cost of $60, is required for all nursing and medical students except Medical Coding Specialists, and Medical Administrative Assistants. This is a one-time charge and is to be paid at the time of registration. Students may not participate in the clinical setting unless they have paid for liability insurance. Health Insurance Portability and Accountability Act (HIPAA) In accordance with federal laws implemented in April 2003, Spencerian College maintains compliance with all guidelines set forth under the Health Insurance Portability and Accountability Act (HIPAA). All students are required to complete HIPAA training prior to placement for clinicals and/or externship in programs that have this requirement or prior to graduation in programs that do not have the clinicals or externship requirement. The Chief Privacy Officer appointed by the college oversees HIPAA compliance and is available as a resource person for HIPAA-related questions and for reporting possible HIPAA violations involving the college. THE COMMUNICATOR The Communicator is the school newsletter and is published weekly during the school term. It contain important news and announcements concerning student services and activities. It is important for everyone to keep up with the latest developments within the institution.

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GRADUATE SERVICES COURSE REVIEW PRIVILEGES Graduates are eligible for lifetime review privileges without additional tuition charge in all courses taken as part of their original program. NOTE: Students must have completed all financial obligations to the College to be eligible for review privileges. Books, parking, and lab fees must be paid even though tuition is being waived. CAREER SERVICES Spencerian College provides a full-time Career Services staff to assist qualified graduates with career services. Although Spencerian College cannot guarantee employment; contacts, guidance, and direction are provided to a graduate by the Career Services staff. The Career Services staff assists those graduates who have met their financial obligation to the school, formally applied for Career Services assistance, and are available to interview with employers. Graduates are eligible for lifetime job search assistance. This assistance is provided to all eligible graduates at any time at no additional cost to the graduate. Students who elect to cease their studies, have not successfully completed their program with passing grades, or have not fulfilled their financial obligations to Spencerian College are not eligible for graduate employment assistance. GRADUATE CONFIRMATION SESSIONS These sessions are held quarterly to prepare the graduates for the semi-annual graduation ceremony and make sure all graduates have completed all necessary paperwork for the Career Services Department to be able to assist them in securing employment.

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STUDENT ACTIVITIES Students at Spencerian College have always worked toward excellence. Your efforts and interest can contribute to the credibility of your own program, as well as the credibility of Spencerian. The school has earned a strong reputation through the success of its graduates since its founding in 1892. Our programs are highly recognized for their excellence. Some of the activities and organizations in which a student may wish to participate include: Spencerian Activities Board (SAB) – The organization’s primary purpose is to propose, plan, and present a variety of activities designed to serve the cultural, educational, and social interests of all students enrolled at Spencerian College. Members of the SAB become involved in choosing programs and activities sponsored on our campus and work to produce the events. Multiple opportunities exist for members to express creative thinking and exercise leadership skills. Graduation – Formal graduation ceremonies are held in the spring and fall to honor those students who have achieved their academic goals. Academic credentials are awarded and outstanding student performance is recognized. Student Veterans Association – An organization made up of student officers and employees to address veterans’ issues from all military branches and to strive to honor, assist, and remember veterans who have served our country. Lunch & Learn Series – This monthly series, which include a light lunch, are short presentations on subjects that will help prepare the students for employment. Other student activities are coordinated by the Associate Dean of Student Affairs. Past activities have included picnics, Belle of Louisville cruise, attending Louisville Bats games at Slugger Field, many Derby week activities, Student Appreciation Week, Valentine’s Day activities, the Mayor’s Give-A-Day, community service fundraisers, and Safe Trick-or-Treat Night.

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NOTIFICATION OF RIGHTS UNDER FERPA (Family Educational Rights and Privacy Act) FOR POSTSECONDARY INSTITUTIONS The Family Educational Rights and Privacy Act (FERPA) afford students certain rights with respect to their education records. (An “eligible student” under FERPA is a student who is 18 years of age or older or who attends a postsecondary institution.) These rights include:

1. The right to inspect and review the student’s education records within 45 days after the day Spencerian College receives a request for access. A student should submit to the Registrar, Dean, head of the academic department, or other appropriate official, a written request that identifies the record(s) the student wishes to inspect. The College official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the College official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.

2. The right to request the amendment of the student’s education records that the student believes are inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA. A student who wishes to ask the College to amend a record should write the College official responsible for the record, clearly identify the part of the record the student wants changed, and specify why it should be changed. If the College decides not to amend the record as requested, the College will notify the student in writing of the decision and the student’s right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.

3. The right to provide written consent before the College discloses personally identifiable information (PII) from the student’s education records, except to the extent that FERPA authorizes disclosure without consent. Spencerian College discloses education records without a student’s prior written consent under the FERPA exception for disclosure to College officials with legitimate educational interests. A College official is a person employed by Spencerian College in an administrative, supervisory, academic, research, or support staff position (including law enforcement unit personnel and health staff); a person serving on the board of trustees; or a student serving on an official committee, such as a disciplinary or grievance committee. A College official may also include a volunteer or contractor outside of the College who performs an institutional service of function for which the College would otherwise use its own employees and who is under the direct control of the College with respect to the use and maintenance of PII from education records, such as an attorney, auditor, or collection agent or a student volunteering to assist another College official in performing his or her tasks. A College official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibilities for the College.

4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by the College to comply with the requirements of FERPA. The name and address of the Office which administers FERPA is:

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Family Policy U.S. Department of Education 400 Maryland Avenue, SW Washington, DC 20202

See the list below of the disclosures that postsecondary institutions may make without consent. FERPA permits the disclosure of PII from student’s education records, without consent of the student, if the disclosure meets certain conditions found in §99.31 of the FERPA regulations. Except for disclosures to College officials, disclosures related to some judicial orders or lawfully issued subpoenas, disclosures of directory information, and disclosures to the student, §99.32 of FERPA regulations requires the institution to record the disclosure. Eligible students have a right to inspect and review the record of disclosures. A postsecondary institution may disclose PII from the education records without obtaining prior written consent of the student –

To other College officials, including teachers, within the College whom the College has determined to have legitimate educational interests. This includes contractors, consultants, volunteers, or other parties to whom the College has outsourced institutional services or functions provided that the conditions listed in §99.31(a)(1)(i)(B)(1) – (a)(1)(i)(B)(2) are met. (§99.31(a)(1))

To officials of another College where the student seeks or intends to enroll, or where the student is already enrolled if the disclosure is for purposes related to the student’s enrollment or transfer, subject to the requirements of §99.34. (§99.31(a)(2))

To authorized representatives of the U.S. Comptroller General, the U.S. Attorney General, the U.S. Secretary of Education, or State and local educational authorities, such as a State postsecondary authority that is responsible for supervising the College’s State-supported educational programs. Disclosures under this provision may be made, subject to the requirements of §99.35, in connection with an audit or evaluation of Federal- or State-supported educational programs, or for the enforcement of or compliance with Federal legal requirements that relate to those programs. These entities may make further disclosures of PII to outside entities that are designated by them as their authorized representatives to conduct any audit, evaluation, or enforcement or compliance activity on their behalf. (§§99.31(a)(3) and 99.35)

In connection with financial aid for which the student has applied or which the student has received, if the information is necessary to determine eligibility for the aid, determine the amount of the aid, determine the conditions of the aid, or enforce the terms and conditions of the aid. (§99.31(a)(4))

To organizations conducting studies for, or on behalf of, the College, in order to: (a) develop, validate, or administer predictive tests; (b) administer student aid programs; or (c) improve instruction. (§99.31(a)(6))

To accrediting organizations to carry out their accrediting functions. ((§99.31(a)(7))

To parents of an eligible student if the student is a dependent for IRS tax purposes. (§99.31(a)(8))

To comply with a judicial order or lawfully issued subpoena. (§99.31(a)(9))

To appropriate officials in connection with a health or safety emergency, subject to §99.36. (§99.31(a)(10))

Information the College has designated as “directory information” under §99.37. (§99.31(a)(11))

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To a victim of an alleged perpetrator of a crime of violence or a non-forcible sex offense,

subject to the requirements of §99.39. The disclosure may only include the final results of the disciplinary proceeding with respect to that alleged crime or offense, regardless of the finding. (§99.31(a)(13))

To the general public, the final results of a disciplinary proceeding, subject to the requirements of §99.39, if the College determines the student is an alleged perpetrator of a crime of violence or non-forcible sex offense and the student has committed a violation of the College’s rules or policies with respect to the allegation made against him or her. (§99.31(a)(14))

To parents of a student regarding the student’s violation of any Federal, State, or local law, or of any rule or policy of the College, governing the use or possession of alcohol or a controlled substance if the College determines the student committed a disciplinary violation and the student is under the age of 21. (§99.31(1)(15))

STUDENT SERVICES INFORMATION STUDENT SERVICES Student Services hours are as follows: Monday through Wednesday 7:30 am – 6:30 pm Thursday 7:30 am – 6:00 pm

Friday 7:30 am – 4:30 pm TRANSCRIPTS The Request for Transcript form will only be available online at http://spencerian.edu/louregistrar/ There is a two business day turnaround, and the cost is $10 non-refundable fee per transcript. An inactive student must have his/her account paid in full before transcripts may be released. Spencerian College can only provide transcripts of work completed at this institution. The College will not issue copies of transcripts from your high school, another college, or GED. Once submitted, those documents become the property of Spencerian College. NAME CHANGE POLICY Students who need to change their name as a result of marriage or other life event must contact the Enrollment/Academic Services office to initiate the change. The student will be asked to complete a Change of Name/Address form and to provide the following: (1) Evidence of a legal name change and such evidence must clearly state the previous name, the new name, and the governmental authority granting the change (such as driver’s license). (2) A government-issued photo I.D. bearing the previous or new name contained on the order or approval of change. (3) Social security card showing the new name. A copy of the driver’s license will be placed in the student file. Because difficulty with student record continuity can be encountered with a name change during a term, name changes are not usually processed during an active term. Requests for name changes are normally processed at the end of the quarter in which the change is requested. Once the Enrollment/Academic Services office has been notified of the change, the student should also speak with their Financial Planning Coordinator to resolve any potential issues that may arise with the eligibility and awarding of financial aid. Student should note that name changes are officially reflected in their student records; however, student I.D. numbers do not normally change subsequent to an official name change.

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STUDENT CLINICAL RECORDS Keeping copies of student records, such as immunizations, verification letters, medical documents, etc., is the responsibility of the student. Any documents required by the academic departments and submitted to Spencerian College become the property of the College and after a period of time are sent to storage and eventually destroyed. Therefore, the College will not issue copies of these documents. THE STUDENT PORTAL The Student Portal is a valuable tool offered to all active Spencerian College students. On the Student Portal, the student can view his/her schedule, grades, attendance, send email to faculty and other students, search the online library, and search employment links. Active students can log onto my.spencerian.edu and then enter their student user name and password. Any problems accessing the Student Portal can be addressed by contacting Student Services. USE OF SPENCERIAN EMAIL ACCOUNT All electronic correspondence by, between and among, students, staff and faculty relating to school business must be conducted using the school’s email system and not any third party email account. DISTRIBUTION OF SCHEDULES The Registrar will release preliminary schedules to the Student Portal during the tenth week of each quarter. During the quarter break, the schedule on the Student Portal will be updated to reflect any scheduling changes (i.e. room change, instructor change, class time change, or schedule change due to failed class, etc.). It is the responsibility of the student to print the current schedule just prior to the quarter start. DISTRIBUTION OF GRADES Each student will receive a grade report quarterly that will be available through the Student Portal. The College cannot give out grade information over the telephone. Anyone who requires assistance accessing the Student Portal should see Student Services.

WITHDRAWING FROM SCHOOL WITHDRAWAL POLICY – GRADING Any student who is unable to continue in school is expected to make an official withdrawal with the Dean, Registrar, or Executive Director. Any student who withdraws during the first seven weeks of the quarter will receive a “W.” A “W” will not be calculated in the cumulative GPA. Any student who withdraws from school after the seventh week of the quarter will receive a grade of “WF.” “WF” grades will be calculated in the GPA and will carry no quality points. WITHDRAWAL POLICY Any student withdrawing from class(es) is advised to see the Re-Entry and Continuing Education Coordinator or Registrar in order to perform an exit interview. The purpose of the exit interview is to assess the academic and financial status of the student and complete a financial aid review. A student who withdraws during the first seven weeks of the quarter will receive a grade of “W” which will not be calculated in the cumulative grade point average (GPA). Any student who withdraws after the seventh week of the quarter will receive a “WF” which will be calculated into the student’s GPA, carrying no quality points. Withdrawal from a class at any time will affect the student’s Quantitative Academic Progress. Excessive withdrawals from classes may result in Quantitative Academic Progress probation and/or suspension.

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Any student in good standing withdrawing from school may return to complete their program. A re-entering student will be required to adhere to the school’s new policies and curriculum if changes have occurred. A full program student who has withdrawn from all classes will be required to pay the current tuition rate for the student’s remaining classes upon re-entry. Students enrolled on quarterly/individual subject enrollment agreements will pay the current credit hour rate each time a class is attempted. Any student who stops attending classes without making an official withdrawal faces the possibility of suspension or termination from Spencerian College. WITHDRAWAL POLICY – FINANCIAL OBLIGATION Students who withdraw from Spencerian and remain out of school for one quarter may return and have all paid tuition credited toward their continued attendance. Their future attendance costs will be based on the current tuition rate when they return. If a student is on an approved medical leave of absence, the student can return at his/her original tuition rate. MEDICAL/MILITARY BREAK The purpose of the medical or military break is to give the student an opportunity to take care of emergency medical situations or fulfill his/her military obligation without being penalized. To apply for a medical break, students must submit documentation certified by a physician that states the length of time the student will be off. Allowable time will consist of the remainder of the quarter dropped and the entire subsequent quarter. For additional time off, students must submit updated documentation. To apply for a military break, students must submit a copy of their military orders stating the length of time to be off for the military break. The break cannot exceed the amount of time documented in the military orders. Forms are available in Student Services for these requests. RE-ENTRY If you withdraw from Spencerian College or are dismissed due to unsatisfactory attendance or academic standing, unprofessional behavior, attitude, or judgment and are eligible and would like to re-enter, the following steps must be followed:

1. To be considered for re-entry, the student must have completed all necessary paperwork at the time of withdrawal.

2. The Dean and/or program director will consider written re-entry requests.

Spencerian College reserves the right to delay re-entry of any student.

3. The student will be notified when a decision has been made regarding re-entry. The decision of the Dean is final for students dismissed or suspended due to unsatisfactory attendance or academic standing.

4. Students dismissed or suspended from school a third time will be terminated from

Spencerian College.

5. Spencerian College reserves the right not to re-admit a student who has been dropped or withdrawn for academic, disciplinary, and/or adverse criminal background.

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Students re-entering Spencerian College will have their academic records reviewed and a determination made on qualification for re-entry. Any student re-entering the College from a suspension will automatically be placed on academic probation until SAP as previously outlined has been met. A student graduating from one program and wishing to re-enter into a new program may have credits transfer into the new program. An evaluation of their transcript will be done using the same procedure as that for credits from another institution. Any equivalent courses will be transferred into the new program, and the student’s program length will be adjusted accordingly. Credits that transfer in to the new program will be counted as hours attempted and earned. PROGRAM CHANGES In order to apply for a program change, a student should complete the Program Change form, which is available at Student Services. There is a Re-Entry and Continuing Education Coordinator available to assist you with the process. Once a student begins school, every program change will have an administrative fee of $25. This fee must be paid at the time of the program change. If a student changes his/her major, only those credits previously taken that will apply to the new program will be considered as credits attempted and earned and will be used in the calculation of SAP in the new program of study. REGISTER TO VOTE Students are encouraged to exercise their right to vote. Voting in local, state and national elections is one of the most direct ways of participating in the process. Voter registration information and the application for a voter registration card are available through a web site sponsored by the Commonwealth of Kentucky’s State Board of Elections. The application and information can be accessed at http://elect.ky.gov/register.htm. NOTICE Spencerian College reserves the right to revise programs of study, hours of classes, the school calendar and/or any other material listed in this publication without prior notice. Although the editors of this handbook have made every effort to attain factual accuracy herein, no responsibility is assumed for editorial, clerical, or printing errors occasioned by mistakes. The editors have attempted to present information which, at the time of preparation for printing, most accurately describes the course offerings, faculty listing, policies/procedures, regulations, and requirements of the College; however, it does not establish contractual relationships. The College reserves the right to alter or change any statement contained herein without prior notice. Spencerian College can add, remove, or revise courses and subjects, change textbooks, and make policy alterations which improve the College. It is the attitude toward worthwhile change that keeps the College at peak efficiency. Spencerian College, therefore, reserves the right to change policies, regulations, requirements, courses, tuition, and fees without prior notice.

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SECURITY Spencerian College maintains a contract with Security First to patrol the campus and respond to various situations. Security Officers enforce parking regulations, document violations of law, answer calls for emergency service, and enforce proper identification policies. Security Officers are also available to escort individuals to their vehicles as requested. Security Officers may be contacted through the guest lobby. Security Officers are fully empowered with institutional authority to enforce all procedures and policies promulgated by Spencerian College and the Sullivan University System. A directive or request which is in accordance with institutional policy, state and federal law, from any Security Officer shall be considered valid and followed unless otherwise belayed or reversed by a senior member of the institution’s administration. The Security Officers documents/reports of crime and institutional policy violations and produces annual reports in compliance with relative legislation. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is the federal law, originally known as the Campus Security Act, which requires colleges and universities across the United States to disclose information about crime on and around their campuses. The Michael Minger Act is a Kentucky state law that requires public colleges and universities as well as private institutions licensed by the Kentucky Council on Postsecondary Education (KCPE) to report campus crimes to their employees, students and the public on a timely basis. The Jeanne Clery, Michael Minger reports and the Crime Statistics Daily Log are available by visiting the Campus Safety website at: http://sullivan.edu. A “Crime Alert” will be issued to the university community if/when it is determined that such notification may prevent further victimization when a pattern of crime exists. Isolated incidents will not, normally, result in the issuance of a crime alert; such notifications are used when knowledge of a pattern of crime would assist members of the university community in taking precautions to prevent victimization. While due regard will be given to the privacy needs of victims, incidents that do not justify a “crime alert” but involve physical assault and/or physical contact of a rude, insolent or angry manner will be shared with the campus community with the goal of heightening safety awareness.

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Spencerian College Student Emergency Preparedness Information

Spencerian College seeks to maintain the safety and security of all students in any emergency/crisis situation. The following information is provided to the student as part of the campus Safety and Emergency Preparedness Plan to help ensure student awareness of their role in case of an emergency/crisis situation.

Always report any suspicious individuals to campus security officials or a member of administration immediately.

FIRE: In the event of a fire, the students will hear a repeated horn blast. All students should exit the building as quickly and orderly as possible. Instructors will lead students out of the building using the closest exit. Students, faculty and staff are not to use elevators during this emergency. An emergency exit map is located in each classroom of the building.

TORNADO: In the event of a tornado, the students will hear a constant ringing of the dismissal bell. The students should evacuate classrooms with windows or those located adjacent to an exterior wall. Students should line the hallways, seated on each side, with their heads protected. There should be no-one in front of the doorways or windows, and absolutely no-one in the mobile classrooms or on the second floor of any building. Please remember to close doors to all classrooms. Interior rooms with no windows will be considered safe rooms provided the room has no skylight. These designated areas can be found on the Spencerian College webpage at www.spencerian.edu under Safety and Emergency Preparedness.

BLIZZARD OR SNOW EVENT: In the event of a blizzard or snow conditions that occur once students are on campus, the students will be notified by administration if classes will be dismissed early. Administration will determine when it is necessary to evacuate the campus in order to allow safe travel of all students in the snow. If the snow event occurs during the evening hours, students should consult the Spencerian College Weather Watch found on the Spencerian College webpage at www.spencerian.edu. Instructions for students will be posted on this web site. Students can also tune to local television and radio stations for closures or snow schedule delays.

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EARTHQUAKE: If you are outside, stay outside. Move quickly to an open area away from buildings, trees, power lines, roadways. If you are inside a building, stay inside. Do not evacuate or go outside; falling debris could cause injury. Take cover beneath a desk or table or shelter in a doorway. DUCK, COVER AND HOLD until the shaking stops! PROTECT YOUR HEAD AND NECK. Keep away from overhead fixtures, windows, filing cabinets, bookcases and other objects that could fall on you. DO NOT USE ELEVATORS.

TOXIC FUMES: If you smell gas or other toxic fumes or experience irritation, coughing, burning eyes, and/or difficulty breathing, evacuate the area immediately. If you smell gas in a dark room, do not turn on lights; this action could ignite gas. Do not touch, activate, or de-activate any power switches, fire alarms, lights, etc. Evacuate immediately and notify college personnel. Do not re-enter the area until advised to do so by emergency personnel.

HOSTAGE SITUATION: In the event of a hostage situation, if you are not involved, remove yourself from the area and notify campus security or administration immediately. If you are a part of the situation, remain calm, avoid quick movements, and be cooperative with the hostage taker. Avoid further agitation of the hostage taker and do not be confrontational. Stay alert and follow the instructions of the police or hostage negotiator.

BOMB THREAT: In the event of a bomb threat, students will be evacuated by campus personnel immediately. Remain calm and exit the area as quickly and quietly as possible. Evacuation should be done in an orderly manner to avoid injury.

. WEAPONS/FIREARMS: Spencerian College does not permit the possession of any type of weapon on the campus. If you see any person in possession of a firearm or deadly weapon, report the incident to campus security or administrative personnel immediately. Do not confront the individual yourself. In the event of an active shooter situation, the following guidelines should be used:

1. If you are in a room without a safe exit, shut, lock, and barricade the door if possible. Move away from the door, conceal yourself if possible, or lie on the floor.

2. If you cannot get to a room with a lockable door, find concealment to avoid being struck by a random bullet.

3. If you cannot find a lockable room or concealment, play dead. 4. If all else fails, cooperate with any demands made by the shooter. 5. The college affirms your right to defend yourself against imminent danger.

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Campus Alert system

Spencerian College utilizes the GetRave alert system of communication as an optional notification tool for students. The alert system is an extremely effective communication system that allows students to be notified instantly of real-time situations as they are developing. The alert system can alert students that a situation exists and how to avoid or respond to that situation. To register for GetRave alert system, please follow these steps:

1. Go to www.getrave.com/login/sullivan 2. Click on the “Register” button. 3. Fill in the boxes and check the box next to “I have read and agree

to the Rave Terms of Use” at the bottom. 4. Click the green “Proceed to Next Step” button. 5. You will see the confirmation screen; then click “Proceed to Next

Step.” 6. Go to your student email account. Open the email from

[email protected] and click on the link. 7. You should get a text on your phone. Enter the 4 digit code

(NOT the 5 numbers that the text is coming from) into the box and click “Finish.”

8. You can now send a test to your phone and/or email. 9. To be added to the correct school/campus, click on the “Groups”

tab. 10. Click on “Find Groups.” 11. Under “Groups (click for details)”, click on Spencerian

College – Louisville. 12. Click on the “Join” link by the Group Status.

Off-Campus Clinical Facilities Emergency Procedure Students and Faculty that are assigned to an off-campus clinical facility should adhere to the emergency procedures outlined by the clinical facility. Students and Faculty will participate in a clinical site orientation led by a member of the clinical facility or site preceptor/approved faculty. Orientation to the clinical facility will take place on or before the first day of clinical facility assignment.

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