specification template

SPECIFICATION 204

ENVIRONMENT

Copyright MAIN ROADS Western Australia

MAIN ROADS Western Australia Specification 204 Environment of 37Contract xxx/xx Document 04/10095 Issue 04/05/12

SPECIFICATION 204

ENVIRONMENT

REVISION REGISTER

Date ClauseNumber

Description of Revision AuthorisedBy

04 May 2012

204.19(3) Environment Management Plan

CMPM

7 Apr 11 204.06

204.32

Annexure 204A

Annexure 204E

Reference made to AS/NZS ISO 14001

Added requirement for the Contractor to submit incident occurrence form

Disturbance to Rare Flora/Threatened Ecological Communities added to Contract Specific

Stockpile sites included in the Environmental Management Plan

ME

7 Jul 08 204.17 Amended requirement for Contractor to have published versions of EP Act etc. on site. Added requirement for Contractor to determine how their legal and other requirements apply to their env aspects.

GEnv

204.18.2.b) Added timeframe requirement for objectives and targets.

204.22 Added g) to list at sub-clause 4.

204.27 Sub-clause 1 amended.

204.31 Sub-clause 3 amended.


CONTENTS

Clause Page No

GENERAL………………………………………………………………………………………….5

204.01 SCOPE…………………………………………………………………………………5204.02 REFERENCES……………………………………………………………………......5204.03 DEFINITIONS………………………………………………………………………....6204.04 – 204.05 NOT USED……………………………………………………………….6

ENVIRONMENTAL POLICY…………………………………………………………………….7204.06 CONTRACTOR’S ENVIRONMENTAL POLICY………………………………......7204.07 ENVIRONMENTAL COMMITMENT STATEMENT……………………………….7204.08 – 204.15 NOT USED………………………………………………..........................7

PLANNING........................................................................................................................7204.16 ENVIRONMENTAL ASPECTS………………………………………………………7

204.17 LEGAL AND OTHER REQUIREMENTS……….................................................8

204.18 OBJECTIVES AND TARGETS………………………………………………….......8

204.19 ENVIRONMENTAL MANAGEMENT PLANS………………………………………9

204.20 NOT USED…………………………………………………………………………...10

IMPLEMENTATION.........................................................................................................10204.21 STRUCTURE AND RESPONSIBILITY…………………………………………...10204.22 TRAINING AND COMPETENCY………………………………………………….10204.23 COMMUNICATION………………………………………………………………….11204.24 DOCUMENTATION…………………………………………………………………11204.25 DOCUMENT AND DATA CONTROL……………………………………………..12204.26 OPERATIONAL CONTROL………………………………………………………..12

204.27 EMERGENCY PREPAREDNESS AND RESPONSE…………………………...13204.28 – 204.30 NOT

USED………………………………………………………………...13

MEASUREMENT AND EVALUATION............................................................................14204.31 MONITORING &

MEASUREMENT………………………………………………..14204.32 NON CONFORMANCE AND CORRECTIVE AND PREVENTATIVE

ACTION14204.33 RECORDS AND RECORDS MANAGEMENT……………………………………

15204.34 ENVIRONMENTAL SURVEILLANCE AND

AUDIT……………………………...15204.35 – 203.40 NOT USED……………………………………………………………..15

MANAGEMENT REVIEW................................................................................................16204.41 REVIEW………………………………………………………………………………16204.42 – 204.80 NOT USED……………………………………………………………..16


AS BUILT AND HANDOVER REQUIREMENTS............................................................16204.81 – 204.90 NOT USED……………………………………………………………..16

CONTRACT SPECIFIC REQUIREMENTS.....................................................................16204.91 – 204.102 NOT USED……………………………………………………………..16

ANNEXURE 204A...........................................................................................................17PRINCIPAL IDENTIFIED

ASPECTS………………………………………………………..17

ANNEXURE 204B...........................................................................................................18ENVIRONMENTAL RISK

CLASSIFICATION……………………………………………...18

ANNEXURE 204C...........................................................................................................21CONTRACT

COMMITMENTS……………………………………………………………….21

ANNEXURE 204D...........................................................................................................22NOT USED…………………………………………………………………………………….22

ANNEXURE 204E...........................................................................................................23ENVIRONMENTAL RISK CONTEXT……………………………………………………….23

ANNEXURE 204F...........................................................................................................24CONTRACTORS ENVIRONMENTAL MANAGEMENT PLAN…………………………..24CROSS REFERENCE KEY………………………………………………………………….24

ANNEXURE 204G...........................................................................................................25CONTRACT SPECIFIC

REQUIREMENTS………………………………………………...25

ANNEXURE 204H...........................................................................................................27ASPECTS AND IMPACTS REGISTER…………………………………………………….27


SPECIFICATION 204

ENVIRONMENT

GENERAL

204.01 SCOPE

1. The work under this specification consists of the Principal’s minimum requirements for establishing, implementing and managing an Environmental Management Plan for the work under the Contract, and sets out minimum environmental management standards through the implementation of an Environmental Management System based on AS/NZS ISO 14001.

204.02 REFERENCES

1. Australian Standards, MAIN ROADS Western Australia Standards and MAIN ROADS Western Australia Test Methods are referred to in abbreviated form (e.g. AS 1234, MRS 67-08-43 or WA 123). For convenience, the full titles are given below:

Acts and Regulations

Environmental Protection Act 1986

Environmental Protection Regulations 1987

Aboriginal Heritage Act 1972

Wildlife Conservation Act 1950

Australian/New Zealand Standards

AS/NZS ISO 14001 Environmental Management Systems, specification with guidance for use.

AS/NZS 4360 Risk Management

MAIN ROADS Specifications

Specification 201 QUALITY SYSTEMS

Specification 301 CLEARING

Specification 302 EARTHWORKS


204.03 DEFINITIONS

1. The meaning of terms and definitions in this Specification shall be as defined in AS/NZS ISO 14001. The following particular definitions will apply:

2. Notwithstanding the definition in AS/NZS ISO 14001, Environmental Aspect shall mean a component of all activities associated with the Contract that has the potential to cause changes to the environment.

Aspect

3. Notwithstanding the definition in AS/NZS ISO 14001, Environmental Impact shall mean any change to the environment due to work under the Contract that can bring about either undesirable or desirable effects.

Impact

4. The Environmental Management Plan shall mean the approved document detailing organizational structure, planning activities, responsibilities, practices, procedures, processes and resources for developing, implementing, achieving, reviewing and maintaining the environmental policy.

Environmental Management Plan

5. Environmental Aspects and Impacts Register shall be the document that contains the Contractor’s identified environmental aspects and impacts, the assessment of the risks associated with the identified aspects and impacts and details the control measures that shall be put in place to manage the impacts.

Aspects and Impacts Register

6. Environmental Management Representative (EMR) shall mean the person the Contractor has nominated as having primary responsibility for ensuring that the Environmental Management Plan is implemented and managed over the term of the Contract.

EMR

7. Incidents shall mean any unplanned event resulting in, or having the potential for environmental damage or other loss.

Incident

8. Surveillance shall mean conformity evaluation by observation and judgement accompanied as appropriate by measurement, testing or gauging.

Surveillance

9. Administrative Control Measures shall mean those measures that control impacts of risks through implementation of policy and procedures rather than physical controls.

Control Measures

204.04 – 204.05 NOT USED


ENVIRONMENTAL POLICY

204.06 CONTRACTOR’S ENVIRONMENTAL POLICY

1. The Contactor shall have an Environmental Policy in accordance with AS/NZS ISO 14001 and include a copy of the Policy in the Environmental Management Plan. The Contactor’s Environmental Policy must support Main Roads’ Environmental Policy Statement located under Environment on the Main Roads web site http://www.mainroads.wa.gov.au

Policy

2. The Contractor shall prominently display a copy of the Company’s Environmental Policy on the Site Office Notice Board for the duration of the Contract and include it in information provided to persons at the Contract induction. A copy of the Policy shall also be supplied to each subcontractor.

Communicating the Policy

204.07 ENVIRONMENTAL COMMITMENT STATEMENT

1. The Contractor shall develop a Contract specific Environmental Management Commitment Statement based on the Company’s Environmental Policy. This Statement shall be relevant to the environmental impacts of the Contract activities.

2. The Contractor’s Representative and the EMR shall sign the Commitment Statement and prominently display a copy on the Site Office Notice Board for the duration of the Contract. A copy of the Commitment Statement shall be included in information provided to persons at the Contract induction and a copy shall also be supplied to each subcontractor.

204.08 – 204.15 NOT USED

PLANNING

204.16 ENVIRONMENTAL ASPECTS.

1. The Contractor shall identify all aspects and impacts in accordance with AS/NZS ISO 14001 for all activities associated with the Contract and record these on the Aspects and Impacts Register. Where the Contractor can demonstrate that the company’s aspects and impact register meets or exceeds the requirements of the specification it may be used subject to the Superintendent’s approval.

Aspects and impacts

2. Impacts shall be assessed for the likelihood and consequence of events occurring during the Contract period in accordance with Annexure 204B and the level of risk assessed and recorded in the Aspects and Impacts Register.

Risk Assessment


http://www.mainroads.wa.gov.au/

3. The Aspects and Impacts Register shall be prepared using competent environmental professional personnel. The Aspects and Impacts Register shall be authorized by the Contractor’s Representative and the EMR.

Impact Assessment

4. The completed Aspects and Impacts Register shall form part of the Environmental Management Plan.

5. The Aspects and Impacts Register shall address all aspects and impacts that have the potential to pose a risk to the environment and as identified as being associated with the Contract, including Principal Identified Aspects and Impacts detailed in Annexure 204A and Contract Commitments detailed in Annexure 204C. If the Superintendent directs that additional aspects and impacts be considered then the Contractor shall incorporate these additional aspects and impacts into the Aspects and Impacts Register.

Mandatory Aspects and Impacts

6. The Contractor shall, so far as practicable, control or reduce, identified impacts in accordance with the hierarchy of control as defined by AS/NZS 4360.

Risk Control

7. The Aspects and Impacts Register shall be in the form as shown on Annexure 204H.

204.17 LEGAL AND OTHER REQUIREMENTS

1. The Contractor shall identify and have access on site to all relevant legal and other requirements that are applicable to the environmental aspects of the activities associated with the works undertaken in the Contract.

Mandatory Documents

2. The Contractor shall determine how these relevant legal and other requirements apply to the environmental aspects of the activities associated with the works undertaken in the Contract.

3. Application of the Contract requirements, Standards and Codes of Practice in no way relieves the Contractor from undertaking any activity, function, process or procedure necessary to meet obligations as prescribed in the Environmental Protection Act 1986 or other relevant legislation or standards.

4. The Contractor shall detail and implement procedures for the engagement of subcontractors which ensures all subcontractors that are engaged to carry out work under the Contract are competent to carry out the work.

Sub-contractors

204.18 OBJECTIVES AND TARGETS

1. The Contractor shall determine the Contract Environmental objectives and targets for the Contract in accordance with AS/NZS ISO 14001 and clearly detail these Contract objectives and targets in the Environmental Management Plan.

Objectives and Targets.

2. The Contractor shall establish and document a programme for achieving objectives and targets and clearly detail these Contract objectives and targets in the Aspects and Impacts Register. The Aspects and Impacts Register shall include:


a) Clearly defined responsibilities for achieving objectives and targets;

b) The resources and timeframes required for achieving objectives and targets; and,

c) Cross referenced procedures, work instructions and processes required to achieve the objectives and targets.

3. The Contractor shall detail the procedure that ensures the Contractor’s Representative and the EMR regularly reviews the Contract Environmental Management performance, including subcontractor performance, against the prescribed Environmental objectives and targets.

204.19 ENVIRONMENTAL MANAGEMENT PLANS

1. The Environmental Management Plan shall address all the work under the Contract and shall detail all procedures, processes, work practices and information required by the Contract.

Environmental Management Plan

2. The Contractor shall complete the information requested in Annexure 204E and include it as part of the Environmental Management Plan.

Risk Context

3. If not submitted and explicitly approved in writing during the Tendering process, the Contractor shall submit a suitable fully documented Environmental Management Plan to the Superintendent for approval prior to commencement of work under the Contract.

Hold Point

4. Any person engaged to undertake any work under the Contract, including subcontractors, shall be required to comply with the approved Environmental Management Plan while undertaking the work.

Application

5. Subcontractor environmental management plans established under other than the Contractor’s certified Environmental Management System shall not be permitted to form part of the approved Environmental Management Plan.

6. Once the Superintendent has approved the Environmental Management Plan it shall not be amended without the approval of the Superintendent. Any proposed amendments to the approved Environmental Management Plan shall be submitted to the Superintendent for approval.

Amendment

7. Where any of the following events occur the Contractor shall review its Environmental Management Plan and submit suitable amendments to the Superintendent for approval within 1 week, or other timeframe directed by the Superintendent, whichever is the lesser:

Mandatory Changes

a) Detecting a non-conformance

b) the Contractor’s practice no longer reflecting the approved Environmental Management Plan

c) An incident occurring.


8. Where the Contractor fails to submit suitable amendments to the Superintendent for approval within the specified timeframe the Superintendent may direct the Contractor as to what amendments are necessary. Amendments directed by the Superintendent shall be implemented by the Contractor forthwith at no cost to the Principal.

Failure to Amend

204.20 NOT USED

IMPLEMENTATION

204.21 STRUCTURE AND RESPONSIBILITY

1. The Contractor shall appoint in the Environmental Management Plan a competent EMR in accordance with the requirements of AS/NZS ISO 14001 for the duration of the Contract. The EMR shall be on Site at all times when activities relating to the execution of the work under the Contract are taking place and have the necessary authority and resources to meet their responsibilities.

EMR

2. The Contractor shall clearly define, document and communicate the Environmental responsibilities and accountabilities of all Contract management personnel, employees and subcontractors. The Contractor shall detail the Environmental reporting hierarchy for the Contract in the Environmental Management Plan.

Responsibilities

3. The Contractor shall be directly responsible for environmental management and control of all activities relating to the execution of the work under the Contract including work under the Contract undertaken by subcontractors.

Sub-contractors

4. The Environmental Management Plan shall detail the procedures and processes that the Contractor shall implement to ensure subcontractors at all times comply with the requirements of the approved Environmental Management Plan.

Compliance

5. The Contractor shall provide each subcontractor with all relevant Contract information and the parts of the approved Environmental Management Plan that are relevant to the work to be undertaken by the subcontractor.

Relevant Information

6. The Contractor shall ensure that subcontractors suitably complete and promptly return to the Contractor all documentation required by the Environmental Management Plan for the work being undertaken by the subcontractor.

7. The EMR shall review documentation produced by subcontractors to verify its compliance with the Environmental Management Plan prior to the subcontractor commencing the work.

Document Review

204.22 TRAINING AND COMPETENCY

1. The Contractor shall detail in the Environmental Management Plan the Environmental Management competencies and training received by its Contract management personnel.


2. The Environmental Management Plan shall have a detailed register of the skills and competencies for all personnel performing tasks which can cause significant environmental impacts.

Skills Register

3. The Contractor shall demonstrate and maintain documentary evidence of competencies on Site for the duration of the Contract. Documentary evidence shall be made available to the Superintendent within 24 hours upon request.

Records

4. The Contractor shall develop and detail a Site induction training program as part of the Environmental Management Plan that includes as a minimum;

Site Induction Training

a) Awareness of the importance of conformance with the environmental policy.

b) Awareness of importance of conformance with the Contract specific Environmental Commitment Statement.

c) Awareness of importance of conformance with the approved Environmental Management Plan.

d) Roles and Responsibilities.

e) The significant environmental impacts, actual or potential, of work activities associated with the Contract.

f) The potential consequences of departure from specified operating procedures.

g) The environmental benefits of improved personal performance.

5. The Contractor shall conduct Site-specific Environmental induction training for all personnel, the Superintendent and its agents, and all visitors not escorted on Site by inducted persons.

6. The Contractor shall evaluate all persons undertaking the Site induction training through a written test to ensure that inductees have an understanding of the Environmental requirements for the Contract. The written tests shall be signed and dated by the person undertaking the induction training to attest to their understanding and be retained by the Contractor as a record the training has been completed.

Evaluation

204.23 COMMUNICATION

1. The Contractor shall have procedures for ensuring internal communication of environmental information to personnel.

2. The Contractor shall have procedures for receiving, documenting and responding to relevant communication from external interested parties.

204.24 DOCUMENTATION

1. The Contractor shall establish, implement and maintain a controlled copy of all Contract Environmental documentation on Site.


2. Where the Environmental Management Plan references other documentation, these references shall be explicit and unambiguous. The Contractor shall ensure that section and clause numbers are clearly denoted in the Environmental Management Plan. All documentation referenced in the Environmental Management Plan shall be available on Site for the duration of the Contract.

Referenced Documents

3. The Contractor shall complete Annexure 204F which cross-references the requirements of Specification 204 to the Environmental Management Plan. The Environmental Management Plan shall utilise section and clause numbers so that cross-references are explicit and unambiguous.

204.25 DOCUMENT AND DATA CONTROL

1. The Control of documents and the Control of records shall be in accordance with Specification 201 QUALITY SYSTEMS.

Quality System

2. Environmental data resulting from works under the Contract shall be controlled in accordance with AS/NZS ISO 14001 for document and data control.

204.26 OPERATIONAL CONTROL

1. The Contractor shall establish implement and maintain procedures and work practices to appropriately manage the impacts identified.

2. Where the Contractor intends to utilise standard procedures and work practices as part of operational controls for identified impacts they shall be explicitly referenced in the Environmental Management Plan.

3. The Contractor shall establish, implement and maintain procedures that ensure control measures are evaluated and amended as required. The evaluation procedure shall detail the responsibilities, timelines and records that will be kept as part of the process.

Evaluation

4. Where an impact is controlled through administrative control measures, the Contractor shall ensure that the administrative measures are:

Control Measures

a) clearly documented and those personnel responsible for implementation and management are explicitly defined;

b) understood by all relevant personnel through training and assessment;

c) implemented as documented and promptly reviewed for effectiveness following initial implementation;

d) amended and authorised as required;

e) adequately supervised, managed and audited to ensure continuing compliance; and,

f) available at all times wherever the measures are being implemented.


5. Vehicle servicing shall only take place in workshops and in the camp areas except for daily servicing on site at Contractor nominated and Superintendent approved locations. No oil changes will be permitted on site, and all filter cartridges shall be accounted for and returned to the workshops for disposal.

Workshop Servicing

6. The Contractor shall address the Environmental Issues where detailed under the section CONTRACT SPECIFIC REQUIREMENTS.

Other Aspects

204.27 EMERGENCY PREPAREDNESS AND RESPONSE

1. The Environmental Management Plan shall include an emergency preparedness and response plan for the Site which details emergency procedures for preventing and mitigating and responding to all potential emergency situations including emergencies that may arise from the Site location or specific work activities.

Emergency Situations Identified

2. The emergency preparedness and response plan shall document the nominated key personnel for the associated emergency situation with their contact details and the contact details of the emergency service providers. Contact details of relevant Main Roads Organisation personnel shall be included where the emergency could significantly affect the operation of any part of the road network.

Emergency Contacts

3. The emergency preparedness and response plan shall document the resources required to respond to environmental emergencies.

Resources

4. The Site Induction program shall address the identified issues in the emergency preparedness and response plan to ensure that all Site personnel are aware of procedures in the event of an incident or emergency occurring.

Communication

5. The Contractor shall practice their emergency preparedness within six (6) weeks of the commencement of work and at least four (4) monthly intervals thereafter unless otherwise approved by the Superintendent. Alternative timings may be considered subject to the Contractor demonstrating that specific drills are likely to be more effective at other than the specified timings.

Emergency Drills

6. The Contractor shall review, then revise where necessary their emergency preparedness and response procedures following the practice or the occurrence of incidents.

7. The Contractor shall ensure that copy of the Material Safety Data Sheets (MSDS) relating to all hazardous substances at the Site is kept at the Site office.

MSDS

204.28 – 204.30 NOT USED


MEASUREMENT AND EVALUATION

204.31 MONITORING & MEASUREMENT

1. The Contractor shall establish, implement and maintain detailed procedures, in the Environmental Management Plan, for the monitoring and measurement of environmental practices that can have a significant impact on the environment on a regular basis. This shall include the recording of information to track performance, relevant operational controls and conformance with the Contract environmental objectives and targets.

Monitoring

2. All requirements for monitoring shall be documented in the Aspects and Impacts Register.

3. The Contractor shall establish implement and maintain a documented procedure(s) for periodically evaluating compliance with relevant environmental legislation, regulations and other requirements The Contractor shall keep records of the results of these evaluations.

4. The Contractor shall submit to the Superintendent a completed Performance Report within 7 days of the end of each month.

Reporting

204.32 NON CONFORMANCE AND CORRECTIVE AND PREVENTATIVE ACTION

1. Detected Non-conformances shall be managed in accordance with the requirements of Specification 201 QUALITY SYSTEMS for the Control of Non-Conforming Product.

2. Corrective and preventative actions shall be managed in accordance with the requirements of Specification 201 QUALITY SYSTEMS for the Improvement of the Environmental Management Plan

Corrective Actions

3. All Environmental incidents associated with work under the Contract shall be immediately notified to the Superintendent.

Incident Reporting

4. The Contractor shall provide a detailed report of all incidents using the form obtained from Main Roads’ web site, internet address: http://www.mainroads.wa.gov.au - under; Environment / Incident Reporting and Investigation. The Contractor shall submit the completed form to the Superintendent within 5 days of the incident occurring and provide copies of all reports and information associated with the incidents to the Superintendent.

5. The Environmental Management Plan shall detail the reporting and investigation procedures for incident investigation. The procedures shall include the investigating officer responsible and the time limits imposed for reporting and investigating the incident and to closeout the incidents in a timely manner to prevent a recurrence.

Incident Investigation

6. The Superintendent may participate in or undertake an investigation into the incident at its discretion and the Contractor shall cooperate with and provide assistance to the investigation organised or undertaken by the Superintendent.


http://www.mainroads.wa.gov.au/

204.33 RECORDS AND RECORDS MANAGEMENT

1. The Control of Records shall be in accordance with the Contractor’s approved Plan for the Contract and these procedures shall be supplemented with procedures that are environmental specific for Records and Records Management in accordance with AS/NZS ISO 14001.

2. Records shall be registered, ordered and retained on Site for the duration of the Contract.

Registry

204.34 ENVIRONMENTAL SURVEILLANCE AND AUDIT

1. The Superintendent shall reserve the right to conduct surveillance and second party audits on the Contractor and any subcontractor undertaking work under the Contract.

Surveillance and Audit

2. The Contractor shall promptly provide the Superintendent upon request any documentation, records or assistance during the surveillance or audit activity.

3. The Contractor shall develop and maintain an Audit Schedule that details the audits planned to be undertaken by the Contractor of the work under the Contract, including subcontractors, for the duration of the Contract in accordance with AS/NZS ISO 14001. The audit schedule shall form part of the Environmental Management Plan.

Audit Schedule and Reports

4. The Contractor shall fully implement their approved Audit Schedule and produce a documented report for each audit. The report shall detail the scope of the audit, the audit questions and audit findings. The Superintendent shall be promptly provided with copies of all audit reports and with other documentation to show all matters raised have been appropriately addressed.

5. Unless otherwise directed by the Superintendent the Contractor shall undertake its initial Environmental Audit within 5 weeks of commencement of work. The Contractor shall undertake subsequent Environmental Audits at a frequency not less than once every 3 months.

Minimum Audit Frequency

6. All Contractor Environmental audits shall include an assessment of subcontractor compliance with the approved Environmental Management Plan.

Compliance

204.35 – 203.40 NOT USED


MANAGEMENT REVIEW

204.41 REVIEW

1. The Contractor shall undertake an independent review of the Environmental Management Plan for the Contract in accordance with the requirements of AS/NZS ISO 14001.

Compliance

2. A review of the Environmental Management Plan shall be undertaken at least 3 months after the commencement of the Contract work and at least every 6 months thereafter for the duration of the Contract.

System Review

3. Following the completion of the review, the Contractor shall submit a written report that details the suitability, adequacy and effectiveness of the Environmental Management Plan and to certify that the Site procedures, practices and operations are in accordance with the Contract.

204.42 – 204.80 NOT USED

AS BUILT AND HANDOVER REQUIREMENTS

204.81 – 204.90 NOT USED

CONTRACT SPECIFIC REQUIREMENTS

204.91 – 204.102 NOT USED


ANNEXURE 204A

PRINCIPAL IDENTIFIED ASPECTS

The Contractor shall assess the risks and determine suitable environmental management measures utilising the hierarchy of control for at least the following aspects and incorporate the assessment into the Contract Environmental Management Plan.

Contract Mandatory

a) Accidental spill of hazardous substances.

b) Hydrocarbon spills.

c) Alteration to drainage flows and water levels.

d) Accidental clearing of vegetation.

e) Inappropriate disposal of wastes.

f) Generation of vehicle emissions and / or smoke.

g) Generation of vibrations.

h) Contaminated sites.

i) Noise nuisance.

Contract Specific

a) Disturbance to Aboriginal Heritage sites.

b) Stream flow restrictions.

c) Generation of dust.

d) Inappropriate dewatering practices.

e) Soil disturbance or erosion.

f) Spread of Dieback.

g) Spread of declared and invasive weeds.

h) Control of soil erosion and sedimentation.

i) Disturbance to Rare Flora/Threatened Ecological Communities.

(NOTE: AMEND OR ADD TO THE ABOVE LIST OF ASPECTS AS REQUIRED BY THE NATURE OF THE WORKS, AND DELETE THIS NOTE)


ANNEXURE 204B

ENVIRONMENTAL RISK CLASSIFICATION

1. In order to clearly understand the risks associated with this Contract and thence outline the manner in which identified risks will be managed, the Contractor shall undertake an assessment of all significant foreseeable risks associated with the Contract and determined the treatment measures that, so far as practicable, minimise the risk.

2. The identification and assessment process must be undertaken in accordance with AS/NZS 4360 and the likelihood and consequences rated before the application of risk treatments (Primary Risk) and after (residual risk) the determined controls utilizing Table 204B.1, Table 204B.2 and Table 204B.3 of this Annexure 204B.

AS/NZS 4360

3. The Contractor shall, so far as practicable, control or reduce, identified risks in accordance with the hierarchy of control. Treatment measures shall be authorised and managed by the Contractor in accordance with Table 204B.4 Management Approach for Residual Risk Rating.

Risk Control and Reduction

4. The Superintendent may direct the Contractor as to the Primary Risk Rating and the Residual Risk Rating to apply to any risk. The Contractor shall reassess, authorise and manage its risk control measures in accordance with the level of risk directed by the Superintendent.

5. A Residual Risk Rating of Extreme is not permissible under the Contract.


TABLE 204B.1 – QUALITATIVE MEASURES OF CONSEQUENCE OR IMPACT

Level Descriptor Description

1 Insignificant No lasting effect of significance;

Very short term impact (<3 months).

2 Minor Minor localised impacts;

Short term impact (3 – 9 months)

3 Moderate Localised - local significance;

Medium term impact (9 – 18 months)

4 Major Severe & of moderate size;

Long term impact (18 months – 5 years)

5 Catastrophic Severe and extensive;

Permanent or very long term (>5 years)

Evaluate in terms of the scale and/or degree of impact, change from pre-impact conditions or state and permanency of impact.

TABLE 204B.2 – QUALITATIVE MEASURES OF LIKELIHOOD

Level Descriptor Description

The event:

A Almost certain

Is expected to occur in most circumstances,

Can be expected to occur on every similar type project.

B LikelyWill probably occur in most circumstances.

Will probably occur, every second similar type project.

C ModerateShould occur at some time.

Should occur once in 5 similar type projects.

D UnlikelyCould occur at some time.

Could occur once in 10 similar type projects.

E RareMay occur only in exceptional circumstances.

May occur once in 20 similar type projects.


TABLE 204B.3 – QUALITATIVE RISK ANALYSIS MATRIX – RISK RATING

Consequences

Likelihood Insignificant

1

Minor

2

Moderate

3

Major

4

Catastrophic

5

A (almost certain.)

H H E E E

B (Likely) M H H E E

C (Moderate) L M H E E

D (Unlikely) L L M H E

E (Rare) L L M H H

TABLE 204B.4 – MANAGEMENT APPROACH FOR RESIDUAL RISK RATING

Retained Risk Rating Required Treatment

E Extreme risk Unacceptable risk. HOLD POINT. Work cannot proceed until the risk has been reduced.

H High risk High priority, EMR must review the risk assessment and approve treatment prior to its implementation.

M Moderate risk Medium Risk, standard work practice or procedure subject to review prior to implementation.

L Low risk Managed in accordance with approved management procedures and standard safe work practices


ANNEXURE 204C

CONTRACT COMMITMENTS

The Contractor is required to include all of these commitments and conditions into the aspects in the aspects and impacts register. The commitments and conditions should be referenced to aspects and impacts and should include specific procedures, work instructions and processes necessary to satisfy the commitments and conditions.

ITEM ENVIRONMENTAL IMPACT CONTRACT COMMITMENT.

(NOTE:COMPLETE AS REQUIRED BY THE NATURE OF THE WORKS, AND DELETE THIS NOTE)


ANNEXURE 204D

NOT USED


ANNEXURE 204E

ENVIRONMENTAL RISK CONTEXT

The Contractor shall define the Context of the Risk Environment in which the Contract is undertaken and shall use the following headings as a minimum for inclusion into the Environmental Management Plan:

1. The Location of the Project, incorporating a location plan where possible.

2. Key Features in respect to terrain, including specific local features such as rivers, creek lines, steep ground, etc that may impact, on Environmental issues associated with the project.

3. Climatic conditions that may be expected over the term of the Contract.

4. The timing and duration of the project.

5. Likely numbers of personnel on Site and how the Contract will be resourced (i.e. subcontract, employee/day labour etc.).

6. Key work processes and likely associated hazards.

7. Requirements for Work Camps, Fuel Storage facilities, Workshops, Explosive Storage facilities.

8. Location of material supply, stockpile sites or dumping pits in respect to the worksite.


ANNEXURE 204F

CONTRACTORS ENVIRONMENTAL MANAGEMENT PLAN

CROSS REFERENCE KEY

This reference key table shall form part of the Contractor’s Environmental Management Plan and shall be placed at the front of the Environmental Management Plan. This table will be used by Auditors and MUST be filled in accurately by the Contractor.

SPECIFICATION 204 REFERENCE CONTRACTOR’S ENVIRONMENTAL MANAGEMENT PLAN REFERENCED

Clause Headings Reference Headings


ANNEXURE 204G

CONTRACT SPECIFIC REQUIREMENTS

TABLE 204G 1 ABORIGINAL SITES

Known locations of Aboriginal Sites are as follows:

Location of Site Description of Site / DIA Site Number

Requirements/Comments

TABLE 204G 2 THREATENED FLORA AND FAUNA SITES.

Known locations of Threatened Flora, Threatened Ecological Communities and/or Fauna are as follows:

Location Type(Flora or Fauna)

Species Requirements

(NOTE:MAY INCLUDE NESTING/BREEDING SITES FOR FAUNA, DELETE THIS NOTE)


TABLE 204G 3 DIEBACK CONTROL

The Works Site is classified for dieback infection as follows:

Location Dieback Classification Required Controls

TABLE 204G 4 ACID SULPHATE SOIL (ASS) LOCATIONS

The Works Site contains Acid Sulphate Soils as follows:

Location Required Controls

TABLE 204G 5 NOMINATED WEED LOCATIONS

The Works Site contains nominated weed species for control and disposal as follows:

Co-ordinates (North/East) or Chainage (include LHS/RHS or both)

Weed species


ANNEXURE 204H

ASPECTS AND IMPACTS REGISTER

Aspect Impact Risk rating

Objective Target Operational control

Residual Risk Rating

Responsibility Monitoring


SPECIFICATION 204 GUIDANCE NOTESDELETE THESE GUIDANCE NOTES FROM FINAL DOCUMENT AFTER USING FOR REFERENCE

All edits to downloaded TDP documents shall be tracked (most word processing software allows this to be done automatically). Deletions shall be struck through e.g. example. Insertions shall be in italics e.g. example. If all information relating to a clause is deleted then the clause number should be retained and the words "NOT USED" should be inserted.

The proposed documents with tracked changes shall be submitted to the Project Manager for review, prior to printing the final batch of documents. When this final printing is carried out, the tracked changes option is to be turned off.

The Custodian of this specification is the Senior Environment Officer.

1. GENERAL

This Specification lays out the Principal’s minimum environmental requirements that the Contractor must develop and detail in the contract specific Environmental Management Plan to deliver the Works. All Pre-qualified tenderers must have in place an environment management system conforming to AS/NZS ISO 14001 to tender for Major Works Contracts.

The approach of this Specification is to follow the structure of AS/NZS ISO 14001 to assist the Contractors’ development of the contract specific Environmental Management Plan based on their pre-qualified submission. In this way, Audits can be done to ensure compliance to the standardised systems and ensure that the Principal’s obligations are met under the Act and associated Regulations.

The specification has been structured to allow Contractors to use management system elements from established systems such as Environmental Management Systems or Integrated Management Systems where generic approach to management is applicable.

The Specification does require the Contractor to prepare a Contract Specific Aspects and Impacts Register (Annexure 204H) which addresses the elements that are unique to the project.

The Contractor is required to provide a register in the form shown in Annexure 204H which has been developed to follow a systematic approach to impact identification, assessment and treatment. The flow chart below outlines the key stages in the processes.


Stage in preparation of the register

Example Comment

1) Identify Aspect. Dewatering. The Contractor is required to identify all aspects that may have an effect on the Contract.

2) Identify Impact associated with the aspect

High acid content water discharges into watercourse resulting in fauna deaths

The Contractor is required to identify all impacts associated with each identified aspect.

More than one impact may be associated with a number of aspects.

3) Assess the risk associated with the impact

Likelihood B

Consequence 3

Risk Level High

Reference is made to Annexure 204B to determine the level of risk associated with the impact. The risk determined at this stage should be the risk that would be present if no control was put in place. The Contractor is required to provide a realistic assessment of risk.

4) Set objective. No untreated spills into watercourse

5) Set target Within the life of the project

6) Detail management / operational control

a) Treat dewatering water prior to discharge into watercourse.

b) Use licensed dewatering Contractor.

c) Refer Work Practice wp.123

d) Refer Procedure pro-456.

Operational and management controls can be specific requirements nominated on the register as demonstrated by a) and b) in the example, or by reference to work practices, procedures as demonstrated by c) and d) in the example.


7) Determine Residual Risk

Low. The residual risk is the risk that remains after all operational and management controls are in place. The Contractor is required to realistically assess the level of control that the operational and management controls are expected to have on the impact.

8) Assign Responsibility Project Supervisor. The responsibility for ensuring management actions are completed must be assigned to a person with the experience and authority to ensure management occurs.

9) Determine Monitoring requirements.

a) Daily inspection and visual assessment.

b) Water sampling and analysis weekly in accordance with Procedure pr-321

The Contractor is required to nominate the monitoring that is necessary to ensure that the objectives and targets are achieved. The monitoring must be consistent with the level of risk that the impact poses.

2. Acid Sulphate Soil (Clause 204.95)

2.1 Annexure 204G Table 204 G4 should outline known locations of Acid Sulphate Soil (ASS) as applicable to the Contract. Typically these locations will be known from previous Environmental Management Plans or from conditions set on the contract as part of the Environmental Approval Process.

2.2 ACTION – In the absence of previous identification of ASS locations or requirements the WAPC Planning Bulletin No. 64/2009 should be referred to, and any associated plans to determine whether or not the site is likely to be ASS prone, maps are available at: https://uat2.landgate.wa.gov.au/bmvf/app/waatlas/.

2.3 Include Clause 204.95.

3. Dieback Control (Clause 204.96)

3.1 With respect to the dieback disease (Phytophthora species), the Works site shall be classified to contain one or more of the following dieback classifications:

(a) “DIEBACK INFECTED”, where all plant and equipment shall be cleaned free of soil before exiting the site at cleandown sites nominated by the Contractor.

(b) “UNINTERPRETABLE FOR DIEBACK”, where all plant and equipment shall be cleaned free of soil before entering or exiting the site at cleandown sites nominated by the Contractor.


https://uat2.landgate.wa.gov.au/bmvf/app/waatlas/

(c) “DIEBACK FREE”, where all plant and equipment shall be cleaned free of soil before entering the site at clean down sites nominated by the Contractor.

3.2 The dieback classification(s) applicable to the Works should be detailed on specific drawings or shown in Annexure 204G Table 204 G3.

3.3 Include Clause 204.96.

4. WATER COURSE POLLUTION (Clause 204.97)

4.1 Include Clause 204.97 as required.

5. CONTAMINATED SOIL (Clause 204.98)

5.1 Include Clause 204.98 as required.

6. PROPERTY DAMAGE AND NUISANCE (Clause 204.99)

6.1 Include Clauses in CONTRACT SPECIFIC REQUIREMENTS in respect of property damage and nuisance as required. The example Clauses may be edited and modified to suit the requirements of the project e.g. property inspections within 150 metres of the limits of the work site.

7. Principal Identified Aspects (Annexure 204A)

7.1 Annexure 204A outlines a schedule of common aspects associated with Main Roads Contracts. The Contractor is required to include all of these aspects in the aspects and impacts register. Should an aspect be not applicable to a specific contract, the aspect should be included but noted accordingly. The Contractor should use this list to identify associated impacts prior to conducting risks assessment and determining control measures. The risk assessment, together with prescribed control measures shall be listed in the Contract Environmental Management Plan.

7.2 ACTION – Add to the list if it has been identified that other aspects have been identified as being relevant.

8. Contract Commitments (Annexure 204C)

8.1 Annexure 204C outlines a schedule of commitments that are applicable to the Contract. Typically these commitments will be sourced from Project Environmental Management Plans, conditions of approval received from various Authorities (such as Department of Environment and Conservation, Swan River Trust, Local Government Authorities, Department of Water etc.) The Contractor is required to include all of these commitments and conditions into the aspects in the aspects and impacts register. The commitments and conditions should be referenced to aspects and impacts and should include specific procedures, work instructions and processes necessary to satisfy the commitments and conditions.

8.2 ACTION – Add to the list all known commitments and conditions that are required to be included in the Environmental Management Plan.


CONTRACT SPECIFIC REQUIREMENTS TO ADD OR DELETE

The following clauses are to be placed under the CONTRACT SPECIFIC REQUIREMENTS as required. Note that the Clause numbers may be varied within the range allocated to this section to suit the requirements of the project and the remaining “Not Used” numbers adjusted accordingly. Also the Clause number and heading style should be altered to, “H2 DSB” so that it will be included in the specification Contents page.

204.91 ABORIGINAL SITES

1. The locations of known sites of Aboriginal significance are detailed in Table 204 G.1 in the Annexure. The Contractor shall develop, implement and maintain procedures that protect nominated sites and ensure that all persons undertaking work under the Contract are inducted in the care and handling of aboriginal significant sites.

Known Sites

2. The Contractor shall engage a trained and competent person in the field of identifying Aboriginal artefacts to monitor all work under the Contract in the vicinity of the nominated sites. Monitoring requirements are to be specified by the Contractor and incorporated into the Environmental Management Plan and the Aspects and Impacts Register.

Monitoring of Works

3. If the presence of a site of possible Aboriginal significance is discovered, the Contractor shall immediately cease work at that location and shall notify the Superintendent and the Department of Indigenous Affairs.

Discovery of New Site

204.92 FLORA AND FAUNA

1. The locations of known sites of populations of Declared Rare Flora, Threatened Ecological Communities and / or Fauna are detailed in Table 204 G2 in the Annexure. The Contractor shall develop, implement and maintain procedures that protected nominated sites and ensure that all persons undertaking work under the Contract are inducted in the care and handling of threatened flora and fauna sites.

Known Sites

2. If the presence of a site of possible rare flora, Threatened Ecological Communities and / or fauna is discovered, the Contractor shall immediately cease work at that location and shall notify the Superintendent

204.93 WASTE DISPOSAL

1. The Contractor shall only use authorised waste disposal sites meeting the requirements of current WA state regulations and / or local government bylaws, and shall submit to the Superintendent the location and written evidence confirming these authorised sites prior to use.

Waste Disposal Sites


2. Septic tank and effluent disposal systems shall be designed to meet the requirements of the Health Regulations of the Local Government Authority.

Effluent

204.94 DEWATERING

1. Where any excavation is at or below insitu water table levels the excavation shall be dewatered by pumping or well point dewatering prior to commencing construction and shall be kept free from water until work has been completed or sufficiently set or protected and the construction and backfilling is far enough advanced to permit dewatering operations to be discontinued.

Water Table Levels

2. Prior to the commencement of any dewatering operations, the Contractor shall obtain a dewatering licence and submit a copy of the licence to the Superintendent. Where a licence is not required by the relevant authority, the Contractor shall submit documentary evidence to this effect.

HOLD POINT

3. The Contractor shall avoid damage to existing structures including water bores or vegetation during the operation of any dewatering system caused by changes to the water table level.

4. Temporary drainage systems may be required to be installed to carry surface water away from the areas where excavation and foundation construction work is taking place or from any other area where the accumulation of water could cause delay or damage to the work. These drainage systems shall be maintained in proper working order at all times. The Contractor shall be responsible for the design of all dewatering systems.

5 Where a wellpoint system is used, care shall be exercised during dewatering to avoid an upward seepage pressure from the ground water into the excavation. Adequate standby pumping equipment and continuous supervision shall be provided to ensure that no uncontrolled rise in the water table level occurs during construction operations.

6. Discharge of water from excavations into sanitary sewers will not be permitted. Silt traps shall be installed to reduce the discharge of silt into existing drainage systems.

7. The Contractor shall provide for disposal of all water pumped from excavations or any part of the Works in such a manner that at no time shall waste water interfere in any way whatsoever with the use of adjacent land by the public or other persons. Where the Contractor’s method of disposal requires drains to cross existing roads, the cost of installation and removal of such drains including the resurfacing and sealing of all affected sections of road shall be met by the Contractor.

8. Prior to the shutdown of any dewatering system the Contractor shall provide to the Superintendent details of the proposed shutdown procedure.

HOLD POINT

9. Any consequence of either ground water or surface water against any structure or construction process shall be the sole responsibility of the Contractor.


10. If waste water from dewatering plant is discharged into existing water courses, traps shall be provided to prevent any silt entering these systems. All discharge shall comply with the requirements of the relevant authorities.

Water Courses

204.95 ACID SULPHATE SOILS

1. Acid Sulphate Soils (ASS) are soils rich in iron sulphides which when exposed to air by drainage or excavation react with oxygen resulting in the release of sulphuric acid.

ASS Locations

2. Where the worksite is determined to contain acid sulphate soil, the locations are shown in Table 204 G4 in the Annexure.

3. Where ASS is indicated, the Contractor shall prepare a detailed Acid Sulphate Management strategy for all excavation and dewatering works in accordance with the Department of Environment and Conservation’s ASS guidelines.

4. Where ASS not nominated in Table 204 G4 of the Annexure is uncovered during excavation, drainage, dewatering or construction operations, work activities shall cease and a detailed approved Acid Sulphate Soil Management Plan developed in accordance with the Department of Environment and Conservation’s ASS guidelines shall be submitted to the Superintendent prior to work continuing.

Other ASS Discoveries

5. Prior to commencing work, the Acid Sulphate Management plan shall be prepared by an appropriately qualified person and shall be submitted to the Superintendent for approval.

HOLD POINT

204.96 DIE BACK CONTROL

1. The Contractor shall treat the site as being dieback infected unless otherwise detailed in Table 204 G3.

2. Where dieback infection is present, or suspected to be present, the Works shall be carried out under strict hygiene controls to prevent any further spreading of the disease. The Contractor shall prepare a Contract specific Hygiene Management Plan, and shall observe the requirements of the Managing Phytophthora Dieback Guidelines for Local Government (2000).

204.97 WATER COURSE POLLUTION

1. The Contractor shall develop, implement and maintain processes and procedures to prevent hydrocarbons, site erosion and sedimentation from polluting watercourses caused by work under the Contract.

204.98 CONTAMINATED SOIL


1. Contaminated soil shall only be disposed of at authorised waste disposal sites meeting the requirements of current WA state regulations and or local government bylaws. The Contractor shall supply to the Superintendent the location and evidence confirming these authorised sites prior to use.

204.99 PROPERTY DAMAGE AND NUISANCE

1. The Contractor must write to the owner/occupants of properties within at least 100 metres of the limits of the work site, informing them of the nature and timing of the Works and providing contact details for complaints. Prior to the commencement of the Works the Superintendent must approve a copy of the letter, mailing list and delivery dates.

HOLD POINT

2. The Contractor shall arrange for pre-construction property inspections to be carried out on all properties within a 100 metres of the limits of the work site and for an individual report in respect of each inspected property. A copy of each report shall be provided to the Superintendent.

3. The Contractor must also provide occupants of properties adjacent to the works site with at least 24 hours warning when construction work is planned outside the hours of 7:00am and 7:00pm or on Sundays or public holidays

After Hours Work

4. The Contractor must detail in the Environmental Management Plan, procedures for dealing with complaints regarding public nuisance, dust, noise or property damage. These procedures must ensure that the Superintendent is informed in a timely manner of any such complaint, the progress made in dealing with it, and of the reinstatement or repairs to damage carried out.

Complaints

204.100 DUST CONTROL

1. The Contractor shall employ construction methods that will keep dust to a minimum. The Contractor shall as required provide for the control of dust such as by watering of the Works and of roads and other areas affected by the work under the Contract.

Control of Dust

2. The Contractor shall take appropriate action to eliminate dust raised on any temporary driving surface, when this dust constitutes an inconvenience or hazard to workers, road users or nearby residences and/or property.

Temporary Driving Surfaces

204.101 EROSION AND SEDIMENTATION CONTROL

1. The Contractor shall develop, implement and maintain processes and procedures to prevent Site erosion and sedimentation within and adjacent to the Contract areas.

Erosion and Sedimentation Control

204.102 WEED CONTROL


1. The Contractor shall develop, implement and maintain processes and procedures to identify and control declared and invasive weed species within the Contract areas.

Weed Control

2. The Contractor shall prepare and implement a weed control program as part of the Contract Environmental Management Plan, to include but not be limited to the listing in Annexure 204G, Table 204 G5 of nominated weed species for control and disposal.

Weed Control Program


SPECIFICATION AMENDMENT CHECKLIST

Specification Details: No: 204 Revision No: __________Title: ENVIRONMENT

Project Manager: Name: ______________Signature: _____________Date: ________

Checked By: Name: _______________Signature: _______________Date: ________

Contract No: __________Contract Description: ________________________________

ITEM DESCRIPTION SIGN OFF

Note: All changes/amendments must be shown in Tracked Change mode until approved.

1. Project Manager has reviewed Specification and identified Additions and Amendments.

2. CONTRACT SPECIFIC REQUIREMENTS addressed? – Contract specific materials/products/clauses added? (Refer Specification Guidance Notes for guidance).

3. Any unlisted Materials/Products proposed and approved by the Project Manager? – if “Yes” provide details at 15.

4. Standard Clauses amended? – MUST SEEK approval from MCP.

5. Clause deletions shown as ‘NOT USED’.

6. Appropriate INSPECTION & TESTING parameters included in Spec 201 (Test Methods, Minimum Testing Frequencies verified).

7. ANNEXURES completed (Refer Specification Guidance Notes).

8. HANDOVER and AS BUILT requirements addressed.

9. Main Roads QS has approved changes to SMM.

10. Project Manager certifies completed Specification reflects intent of the design.

11. Completed Specification – independent verification arranged by Project Manager

12. Project Manager’s review completed.

13. SPECIFICATION GUIDANCE NOTES deleted.

14. TABLE OF CONTENTS updated.

15 Supporting information prepared and submitted to Project Manager.

Further action necessary:

Signed: (Project Manager) Date: _______________
