special category grant application staff review fy 2020 … · the archaeological report shall...

SPECIAL CATEGORY GRANT APPLICATION

STAFF REVIEW FY 2020-2022

Division of Historical Resources Department of State, Florida

SPECIAL CATEGORY STAFF REVIEW

REVIEW ORDER NUMBER: 1

APPLICATION NUMBER: 21.h.sc.100.012

TITLE: Dorr House Window and Door Restoration

APPLICANT ORGANIZATION: West Florida Historic Preservation, Inc

PROJECT LOCATION: 311 S Adams Street, Pensacola, Escambia County

HISTORICAL SIGNIFICANCE

Historical designation indicated includes:

Individual National Register Listing(s)

National Register District - Contributing Resources

THREAT / ENDANGERMENT

Threats indicated include:

Window & door degradation

FUNDING:

Requested Amount: $38,500.00

Match Amount: $39,626.00

Total Budget Amount: $78,126.00

PROJECT TYPE: Development Project

PROJECT SCOPE:

Window Restoration

Door Restoration

Grant Administration

Window Conservator Fee

CONCERNS / ISSUES:

No concerns or issues.

PROFESSIONAL SERVICES ASSESSMENT:

Applicant has indicated that professional window conservator services have been retained for this

project.

STANDARDS COMPLIANCE:

Standards Compliance - None.

Specific Preservation Briefs to be called out as recommended information to consider:

Preservation Brief 9 The Repair of Historic Wooden Windows

SCOPE ASSESSMENT:

If funded, applicant is to delete travel expenses and per diem services as non-allowable items perthe Grant guidelines.

BUDGET ASSESSMENT:

If funded, applicant is to delete travel expenses and per diem costs from the budget as non-allowable grant expenditures as per the Grant guidelines.




TITLE: Exploring the Settlement and Fleet of Tristan de Luna on Pensacola Bay

APPLICANT ORGANIZATION: University of West Florida

PROJECT LOCATION: East Pensacola Heights and surrounding waters of Pensacola Bay,Pensacola, Escambia County



None



Site disturbanceDemolition

FUNDING:




PROJECT TYPE: Archaeological Project

PROJECT SCOPE:

FieldworkEquipment and boat rentalExpendable field and lab suppliesArtifact and sample laboratory analysisArtifact processing, conservation, and curationArchival researchReport preparationPublic outreachGrant administration

CONCERNS / ISSUES:

None


Professional archaeological services are required and included in the project scope of work and budget.


The archaeological report shall conform to Chapter 1A-46, Florida Administrative Code. A 1A-32 permit must be obtained fromthe Bureau of Archaeological Research prior to the beginning of fieldwork conducted on state lands, if applicable.

SCOPE ASSESSMENT:

No proposed scope of work adjustments are recommended.

BUDGET ASSESSMENT:

No proposed budget or funding adjustments are recommended.




TITLE: Washington Recreational Center f/k/a the Washington High School Gym

APPLICANT ORGANIZATION: Gulf County Board of County Comissioners

PROJECT LOCATION: 407 Kenny Street, Port St. Joe, Gulf County



None



Hurricane damage

Interior materials and finish degradation

Window degradation

Infrastructure upgrades

Wood rot

FUNDING:




REDI


PROJECT SCOPE:

New flooring & installation

Windows & labor

Restore existing bleachers

Hot water heater installation

New side walk

Replace stage

Bathroom renovation

Exterior and interior painting

Engineering fees

Contractor fees

CONCERNS / ISSUES:

Scope of Work item(s) are Non-Allowable Costs per the Special Category Grants Guidelinessection IV:

Switching out lighting

New PA system

Hot water heater installation

Stage restoration should be in-kind material in lieu of engineered flooring.

Court flooring should be in-kind replacement or restoration of the existing materials in lieu of sportsflooring material.

New side walk to be verified if it is part of the ADA path from the parking pad to the front door. Ifnot this would be a non-allowable expense and removed from the project budget. ($13,000.00)


Professional Architectural / Engineering services are required and have been included in the project scope and budget.


Standard 2 – Removal of character defining feature(s) or space(s)

Standard 4 – Removal of non-original element(s) that have acquired historic significance

Standard 6 – Unnecessary replacement of historic feature(s) / incompatible replacement(s)


Preservation Brief 15 Preservation of Historic Concrete

SCOPE ASSESSMENT:

Adjust Scope of Work as follows:

Delete line item "Hot water heater install"

BUDGET ASSESSMENT:

Adjust Budget as follows:

Delete line item "Hot water heater install" at a cost of $1,500.00.

Reducing the cost equal to:

Grant award = $315,600.00

Match amount = $78,900.00




TITLE: Historic Centennial Building

APPLICANT ORGANIZATION: City of Port St. Joe

PROJECT LOCATION: 2201 Centennial Drive, Port St. Joe, Gulf County






Hurricane damage

Water / Moisture infiltration

Interior finish degradation

Structural degradation

FUNDING:




REDI


PROJECT SCOPE:

Low Pressure Wash and Soft Scrub

Cracked Stucco Repair

Recoating Exterior Walls

Scupper Enlargement and Flashing

Removal, Repair, and Reinstallation of Leaderheads and Downspouts

Window Restoration

Wood Flooring Restoration

Wood Ceiling Restoration

Replace HVAC System

Architect / Engineering Fees, Permitting

CONCERNS / ISSUES:

No concerns or issues at this time.


Professional Architectural / Engineering services are required and have been included in the projectscope and budget.

Applicant has indicated that professional Contractor services and fees have been included withinthe project Scope of Work.





Preservation Brief 24 Heating, Ventilating, and Cooling Historic Buildings—Problems andRecommended Approaches

SCOPE ASSESSMENT:

No proposed scope of work adjustments are recommended

BUDGET ASSESSMENT:





TITLE: Historic Port Theatre Post Hurricane Michael Repairs

APPLICANT ORGANIZATION: Port Theatre Art & Culture Center

PROJECT LOCATION: 314 Reid Avenue, Port St. Joe, Gulf County






Structural failure / Instability (Above Grade)

Hurricane damage

Water / Moisture damage

Exposure to natural elements

Masonry degradation

Delayed maintenance

Roof failure

FUNDING:




REDI


PROJECT SCOPE:

Engineering and Plans

Building Permit

Demolition

Structural Repair to Steel Framing

Roof System and Structural Repair

Exterior Brick Repair

Replace Exterior Doors and Windows

Restore Original Entry Doors

Replace Electrical

Architectural Fees

General Contractor Fee

General Conditions

Foam Insulation

CONCERNS / ISSUES:

The use of spray foam insulation is not to be used on the historic fabric of the building.


Professional Architectural / Engineering / Contractor services are required and have been includedin the project scope and budget.




Preservation Brief 2 Repointing Mortar Joints in Historic Masonry Buildings

Preservation Brief 18 Rehabilitating Interiors in Historic Buildings Identifying andPreserving Character Defining Elements

SCOPE ASSESSMENT:


BUDGET ASSESSMENT:





TITLE: Renovation of HCDC Campus

APPLICANT ORGANIZATION: Havana Community Development Corporation, Inc.

PROJECT LOCATION: 264 Carver Avenue, Havana, Gadsden County






Vandalism / Security issues

FUNDING:




REDI


PROJECT SCOPE:

Construction Documents

Electrical & Plumbing

Heat and Air Conditioning Hardware

Painting

Wall Repairs

Lighting Fixtures

Restroom Fixtures

Roof Repair or Replacement

Project Administration

CONCERNS / ISSUES:

None


Applicant has indicated Contractor services and fees are included in line items within the totalScope of Work.





SCOPE ASSESSMENT:


BUDGET ASSESSMENT:


If funded, grant administration cannot exceed 5% of the grant award amount.




TITLE: Acquisition & Preservation of The Planter's Exchange, a national historic site

APPLICANT ORGANIZATION: Havana History & Heritage Society, Inc.

PROJECT LOCATION: 204 NW Second Street, Havana, Gadsden County





The applicant sites the following threats:

Weather related eventsGeneral deteriorationNeglect by current owner

FUNDING:




REDI

PROJECT TYPE: Acquisition Project

PROJECT SCOPE:

Purchase a section of the old Planter's exchange by the Havana Heritage and History Society, Inc.

CONCERNS / ISSUES:

If funded, an updated land survey must be provided which confirms that parcel can be purchased as stand-alone property.


None


None

SCOPE ASSESSMENT:


BUDGET ASSESSMENT:





TITLE: Fort Coombs Armory Phase III

APPLICANT ORGANIZATION: Franklin County Board of County Commissioners

PROJECT LOCATION: 66 4th Street, Apalachicola, Franklin County






Delayed maintenance

Window degradation


FUNDING:




REDI


PROJECT SCOPE:

Design & Permitting

Construction of Fire Sprinkler System

Repair of Windows

Construction Administration

CONCERNS / ISSUES:



Applicant has indicated that professional Architectural / Engineering / Contractor services havebeen retained for this project.

This is an ongoing project. Professional Architectural / Engineering services are required and havebeen included in the project scope and budget.





SCOPE ASSESSMENT:


BUDGET ASSESSMENT:





TITLE: Raney House Restoration Phase I

APPLICANT ORGANIZATION: Apalachicola Area Historic Society

PROJECT LOCATION: 128 Market Street, Apalachicola, Franklin County







Delayed maintenance



Exterior finish degradation

Structural stabilization

Wood destroying organisms

FUNDING:




REDI


PROJECT SCOPE:

Foundation & Substructure stabilization

Window restoration

Column restoration

Exterior & Painting

Electrical upgrades

Architect/Engineer services

Grant administration

CONCERNS / ISSUES:



Applicant has indicated contractor fees are included in line items within the total Scope of Work.

Professional contractor with documented historic preservation experience required for this project.


Standard 5 - Removal of distinctive feature(s), finish(es) or example(s) of craftsmanship


Preservation Brief 10 Exterior Paint Problems on Historic Woodwork

Preservation Brief 28 Painting Historic Interiors

SCOPE ASSESSMENT:


BUDGET ASSESSMENT:





TITLE: Crooked River Lighthouse and Keeper's House Museum Rehabilitation

APPLICANT ORGANIZATION: Carrabelle Lighthouse Association, Inc.

PROJECT LOCATION: 1975 Hwy 98 W, Carrabelle, Franklin County








Wood rot

FUNDING:




REDI


PROJECT SCOPE:


Repainting of the keeper's house museum, porches, ramps and attached washhouse.

Repair and replacement of rotting and decayed ramp and washhouse components

Pressure wash and prepare Keeper's House Museum

Treat spot damage, preparation and repairing of Lighthouse tower

Erection of scaffolding around tower

Architect Services

CONCERNS / ISSUES:

Pressure washing historic fabric as per the Secretary of the Interior's Standards and Guidelines.


Professional contractor with documented historic preservation experience required for this project





Preservation Brief 32 Making Historic Properties Accessible

Preservation Brief 45 Preserving Historic Wood Porches

SCOPE ASSESSMENT:


BUDGET ASSESSMENT:





TITLE: Acquisition of Lewis Spring House by Spring House Institute, Inc.

APPLICANT ORGANIZATION: Spring House Institute, Inc.

PROJECT LOCATION: 3117 Okeeheepkee Road, Tallahassee, Leon County






Development pressureLeaking roofErosion issuesDeferred maintenance

FUNDING:




PROJECT TYPE: Acquisition Project

PROJECT SCOPE:

Purchase of the Spring House by the Spring House Institute, Inc.

CONCERNS / ISSUES:

None


None


None

SCOPE ASSESSMENT:


BUDGET ASSESSMENT:





TITLE: FAMU Gibbs Cottage Rehabilitation Project

APPLICANT ORGANIZATION: Florida A&M University

PROJECT LOCATION: Florida A&M University campus, Tallahassee, Leon County






Deterioration by neglect

Exterior material degradation

Interior material degradation

Wood rot


Roof failure

FUNDING:





PROJECT SCOPE:

Plan Project

Document Historical Significance

Document Existing Bldg

Develop Program

Evaluate Existing Bldg

Finalize Program

Develop Estimate

Final Report

CONCERNS / ISSUES:

Scope of Work item(s) are Non-Allowable Costs per the Special Category Grants Guidelinessection IV as a Development Project:


Develop Program

Finalize Program

Develop Estimate

Final Report


Professional Architectural services are required and have been included in the project scope andbudget.






Preservation Brief 17 Architectural Character—Identifying the Visual Aspects of HistoricBuildings




Preservation Brief 35 Understanding Old Buildings - The Process of ArchitecturalInvestigation


SCOPE ASSESSMENT:


Delete line items listed as non-allowable Development grant services:


Develop Program

Finalize Program

Develop Estimate

Final Report

BUDGET ASSESSMENT:


Delete line items listed as non-allowable Development grant costs:

Document Historical Significance = $37,379

Develop Program = $23,259

Finalize Program = $23,846

Develop Estimate = $10,907

Final Report = $14,067

Grant Fund staff recommendation = $43,234.00

Cash Match staff recommendation = $43,234.00

Total Project Budget = $86,468.00




TITLE: Sopchoppy High School

APPLICANT ORGANIZATION: Wakulla County School Board

PROJECT LOCATION: 164 Yellow Jacket, Sopchoppy, Wakulla County






Roof failure


FUNDING:




REDI


PROJECT SCOPE:

Re-roof

Structural Repairs

A/E Fees, Permits

CONCERNS / ISSUES:

None.


Professional Architectural / Engineering services are required and have been included in the project

scope and budget.


None

SCOPE ASSESSMENT:


BUDGET ASSESSMENT:





TITLE: Wacissa and Wakulla Rivers - Flowing through Time

APPLICANT ORGANIZATION: Aucilla Research Institute, Inc.

PROJECT LOCATION: Wacissa and Wakulla Rivers, Jefferson County



National Register District - Contributing ResourcesIndividual Local Designation



Site erosionSaltwater intrusionLooting

FUNDING:




REDI


PROJECT SCOPE:

Archaeological Research Project:

Remote sensingFieldworkVideo survey and mappingArtifact and sample analysisReport preparation

CONCERNS / ISSUES:

None




The archaeological survey report shall conform to Chapter 1A-46, Florida Administrative Code. A 1A-32 permit must be obtainedfrom the Bureau of Archaeological Research prior to the beginning of fieldwork conducted on state lands, if applicable.

SCOPE ASSESSMENT:


BUDGET ASSESSMENT:





TITLE: Jefferson County Historic Monticello High School Restoration

APPLICANT ORGANIZATION: Jefferson County Board of County Commissioners

PROJECT LOCATION: 425 West Washington Street, Monticello, Jefferson County







FUNDING:




REDI


PROJECT SCOPE:

Historic 1915 Addition Restoration interior rebuild

Restore 15 interior wood doors, frames & transoms

Restore/replace exterior deteriorated wood work

Paint exterior wood work

Waterproof Basement walls

Waterproofing of existing gutters

Restore 10 Double Hung Wood Windows

Arch/Eng Services

Reports, Closeout, & Final Inspection

CONCERNS / ISSUES:










SCOPE ASSESSMENT:


BUDGET ASSESSMENT:





TITLE: Old Hamilton County Jail and Historical Museum Restoration Project - Phase I

APPLICANT ORGANIZATION: Hamilton County Historical Museum Incorporated

PROJECT LOCATION: 501 Northeast 1st Avenue, Jasper, Hamilton County






Roof failure

Water / Moisture intrusion



Mold infiltration

FUNDING:




REDI


PROJECT SCOPE:

Architectural Services

Roof Replacement & Associated Components

CONCERNS / ISSUES:



Professional Architectural services have been included in the project scope and budget.

Applicant has verified a professional contractor with documented historic preservation experiencewill be hired for this project.




Preservation Brief 16 The Use of Substitute Materials on Historic Building Exteriors

SCOPE ASSESSMENT:


BUDGET ASSESSMENT:





TITLE: CCC - River Bathhouse Renovation

APPLICANT ORGANIZATION: Friends of Fort Clinch

PROJECT LOCATION: 2601 Atlantic Ave, Fernandina Beach, Nassau County






Delayed maintenance

FUNDING:




REDI


PROJECT SCOPE:

Engineering & Design & Permitting

Contract Labor and Supplies

Site supervision and additional repairs

Additional Materials and Equipment

CONCERNS / ISSUES:

Lack of Architectural service fees

Select Scope of Work item(s) that are Non-Allowable Costs per the Special Category GrantsGuidelines section IV:

Removal of Sewer Lift Station and Well System

Interactive high quality interpretive material

Exterior landscape and recreational improvements (bench interpretive display)

Additional Materials and Equipment:

The various hand and power tools necessary to complete the in-kind-labor portion of thematch. These funds will also be used for the interpretive and educational material


Professional Architectural services are required for this project.






SCOPE ASSESSMENT:



Delete line item "Removal of Sewer Lift Station and Well System"

Delete line item "Interactive high quality interpretive material"

Delete line item "Exterior landscape and recreational improvements (bench interpretivedisplay)"

BUDGET ASSESSMENT:



Delete line item "Removal of Sewer Lift Station and Well System" at a cost of $10,000.00.

Delete line item "Interactive high quality interpretive material" at a cost of $20,000.00.

Delete line item "Exterior landscape and recreational improvements (bench interpretivedisplay)" at a cost of $5,000.00.

Delete line item "Additional Materials and Equipment" at a cost of $6,250.00. (Cash Match)

Total Grant request = $67,000.00

Total Cash Match & In-kind Match reduction = $16,750.00

Total Project budget = $83,750.00




TITLE: Old Methodist Church Stain Glass Restoration and preservation

APPLICANT ORGANIZATION: New Beginnings Apostolic Church Inc

PROJECT LOCATION: 345 W. Main St., Lake Butler, Union County



None



Window degradation

FUNDING:




REDI


PROJECT SCOPE:

Window restoration

Conservator project manager & labor fee

Storm glass windows & installation for 15 windows

CONCERNS / ISSUES:



Professional conservator services are required for this project and have been included in the projectscope and budget.





Preservation Brief 33 The Preservation and Repair of Historic Stained and Leaded Glass

SCOPE ASSESSMENT:


BUDGET ASSESSMENT:





TITLE: Concerned Citizens of Bradford County

APPLICANT ORGANIZATION: Concerned Citizens of Bradford County

PROJECT LOCATION: 1080 North Pine Street, Starke, Bradford County



Individual Local Designation




FUNDING:




REDI


PROJECT SCOPE:

Reroof

HVAC upgrades

CONCERNS / ISSUES:



Applicant has indicated Architect/Engineering/Contractor fees will be paid from a separate fundingsource other than the Grant budget.





SCOPE ASSESSMENT:


BUDGET ASSESSMENT:





TITLE: Foreman's House Preservation Project

APPLICANT ORGANIZATION: Beaches Area Historical Society, Inc.

PROJECT LOCATION: 425 Beach Boulevard, Jacksonville Beach, Duval County






Roof failure

Hazardous materials - Lead paint removal


FUNDING:





PROJECT SCOPE:

Roof Replacement

Lead paint testing & removal

Interior Painting

Exterior Porch Ceiling painting

Window Repair

Porch/Ramp/Wood Repair

Attic Climate Control


CONCERNS / ISSUES:



Applicant has indicated Engineering fees will be paid from a separate funding source other than theGrant budget for lead paint remediation and attic climate control.






Preservation Brief 37 Appropriate Methods for Reducing Lead-Paint Hazards in HistoricHousing

SCOPE ASSESSMENT:


BUDGET ASSESSMENT:





TITLE: Florida Theatre Painting Restoration Project

APPLICANT ORGANIZATION: Florida Theatre Performing Arts Center, Inc.

PROJECT LOCATION: 128 East Forsyth Street, Jacksonville, Duval County




Local Designated District -Contributing Resources



Delayed maintenance

FUNDING:





PROJECT SCOPE:

Paint Investigation

Paint Restoration Work

Lease Scaffolding for 12 Weeks

Tapestry Restoration

Architectural Conservator Finish Analysis

CONCERNS / ISSUES:







Preservation Brief 21 Repairing Historic Flat Plaster Walls and Ceilings

Preservation Brief 23 Preserving Historic Ornamental Plaster


SCOPE ASSESSMENT:


BUDGET ASSESSMENT:





TITLE: Keystone Pavilion Feasibility Study

APPLICANT ORGANIZATION: City of Keystone Heights

PROJECT LOCATION: 565 S Lawrence Blvd, Keystone Heights, Clay County



None





Wood rot

FUNDING:





PROJECT SCOPE:

Survey - Boundary and topographical Survey

GeoTechnical Study - Conduct Geo-technical conditions of the structure and adjacent area.

Civil/ Structural Engineer Study

Schematics Design Phase Development

Architectural Design Study for Future Use -Study Interior Spaces

HVAC Studies - HVAC/MEP

Building and Site Analysis - Building and Site Analysis

CONCERNS / ISSUES:


Survey

GeoTechnical Study - partial, "adjacent area"

Civil/ Structural Engineer Study - partial, "Civil Study"

Architectural Design Study for Future Use

HVAC Studies

Building and Site Analysis - partial, "Site Analysis"

Not taking the design drawings through Construction Documents.


Professional Architectural services are required and has been indicated by applicant to be avolunteer service.



SCOPE ASSESSMENT:


Allow for professional Architectural / Engineering services.

Remove "Architectural Design Study for Future Use"

Remove "Building and Site Analysis"

Remove Geotechnical Study of site "adjacent area"

Remove "Survey"

Remove "HVAC Studies"

Remove "Civil Engineer Study"

BUDGET ASSESSMENT:


Allow for professional Architectural / Engineering fees if fees are to be paid through the Grantfunds.

Remove "Survey" = $8,500.00: (Grant @$4,250.00; Match @$2,125; In-kind @ $2,125.00)

Remove "Architectural Design Study for Future Use" = $2,000.00: (Grant @$1,000.00; Match@$500.00; In-kind @$500.00)

Remove "Building and Site Analysis" = $5,500.00: (Grant @$2,750.00; Match @$1,375.00; In-kind @$1,375.00)

Remove Geotechnical Study cost labeled site "adjacent area" = TBD

Remove Civil Engineering study cost = $4,250.00 (Staff recommendation - half of requestedamount)

Remove HVAC studies = $5,000.00: (Grant @$2,500.00; Cash Match @$1,250.00; In-kind@$1,250.00)

Total Grant Award = $12,375.00

Total Eligible Match = $6,188.00

Total In-kind Match = $6,188.00

Total budget = $24,750.00

This reallocation of funding is in accordance with the non-allowable grant expenditures for theDevelopment Project Guidelines.




TITLE: Clay County Historical Courthouse Facility Restoration Project

APPLICANT ORGANIZATION: Clay County Board of County Commissioners

PROJECT LOCATION: 915 Walnut Street, Green Cove Springs, Clay County









FUNDING:





PROJECT SCOPE:

Stucco repair and paint

Window restoration

Masonry repairs, steps and column restoration

CONCERNS / ISSUES:



Applicant has indicated Architect/Engineering/Contractor fees will be paid from a separate funding

source other than the Grant budget.






Preservation Brief 22 The Preservation and Repair of Historic Stucco

SCOPE ASSESSMENT:


BUDGET ASSESSMENT:





TITLE: Flagler Memorial Presbyterian Manse Rehabilitation

APPLICANT ORGANIZATION: Memorial Presbyterian Church Society of St. Augustine, Inc.

PROJECT LOCATION: 34 Sevilla Street, St. Augustine, St. Johns County







Inappropriate construction methods

FUNDING:





PROJECT SCOPE:

Architectural/Engineering Services

Clean and repair concrete, brick and terra cotta surfaces

Repair roof and gutters

Repair windows and doors, frames, surrounds

Repair wood damage including balcony roof structure and soffits

Repair chimneys and lightning protection

Paint surfaces and apply exterior coating

CONCERNS / ISSUES:








Preservation Brief 30 The Preservation and Repair of Historic Clay Tile Roofs

SCOPE ASSESSMENT:


BUDGET ASSESSMENT:





TITLE: First Coast Maritime Archaeology Project: Identifying Maritime Heritage Sites At Risk

APPLICANT ORGANIZATION: Lighthouse Archaeological Maritime Program, Inc.

PROJECT LOCATION: 81 Lighthouse Avenue, St. Augustine, St. Johns County






LootingAccidental destructionClimate change and environmental impactErosionPollutionNatural disasters

FUNDING:



Total Budget Amount: $1,143,385.00


PROJECT SCOPE:

Field workArchaeological surveyArtifact conservationEquipment and servicesExpendable suppliesPublic archaeology outreachReport preparationGrant administration

CONCERNS / ISSUES:

Project overlap exists with a grant application submitted by LAMP for a Hurricane Irma NPSSubgrant, including purchase of the same equipment and investigation of the same sites. If the

Hurricane Irma NPS Subgrant is funded, these items must be removed from the current scope ofwork and budget or the Special Category grant application must be withdrawn.

The continued investigations and broad scope of work for the proposed project also presentconcerns. If funded, a strict special project scope of work must be proposed.




The archaeological report shall conform to Chapter 1A-46, Florida Administrative Code. A 1A-32 permit must be obtained fromthe Bureau of Archaeological Research prior to the beginning of fieldwork conducted on state lands, if applicable.

SCOPE ASSESSMENT:


BUDGET ASSESSMENT:





TITLE: Florida Water Exhibit at the Florida Museum of Natural History

APPLICANT ORGANIZATION: University of Florida

PROJECT LOCATION: 3215 Hull Road, Gainesville, Alachua County



None



Electrical system failureAccessibility issuesLoss of attendanceLoss of educational impactOutdated information

FUNDING:




PROJECT TYPE: Museum Exhibit Project

PROJECT SCOPE:

Final exhibit design and preparation of artifacts and mediaPrevious exhibit demolitionInfrastructure upgradesExhibit fabricationExhibit installation

CONCERNS / ISSUES:

None


Professional museum exhibit design services are required and included in the project scope of work and budget.


None

SCOPE ASSESSMENT:


BUDGET ASSESSMENT:





TITLE: Smith-Griffin House Rehabilitation Phase II

APPLICANT ORGANIZATION: The Pleasant Street Historic Society

PROJECT LOCATION: 321 NW 8th Avenue, Gainesville, Alachua County







Delayed maintenance



FUNDING:





PROJECT SCOPE:

Plans drawn

Permits

Selective Demolition

Level Building

Repair or replace floor framing

Repair or recreate windows

MEP upgrades

Add insulation

Install beadboard or drywall

Install ADA ramp

Paint interior and exterior

Install new flooring

Project supervision

CONCERNS / ISSUES:

Recommend to Applicant to prioritize Scope of Work, it appears that the Scope of Work is in excessof the Project Budget.

Professional Architectural services appear to be at variance with the proposed line items indicated.Professional Engineering and Contractor services appear to not be accounted for in the Scope ofWork and Project Budget.



Professional Engineering services are required but have not been included in the project scope andbudget.

Professional Architectural services and fees have been accounted for but appear to be at variancewith the proposed work.


Standard 3 – Create a false sense of historical development or adding conjectural feature(s)






SCOPE ASSESSMENT:


Prioritize building envelope and structural stabilization line items.

Allow for professional design services and contractor services if grant funds are to be used forpayment.

BUDGET ASSESSMENT:


Prioritize building envelope and structural stabilization line items costs.

Allow for professional design fees and contractor fees if grant funds are to be used for payment.




TITLE: Historic Melrose Woman's Club Rehabilitaton

APPLICANT ORGANIZATION: Melrose Woman's Club, Inc.

PROJECT LOCATION: 303 Pine Street, Melrose, Putnam County









Delayed maintenance

FUNDING:




REDI


PROJECT SCOPE:

Demolition of existing kitchen and restroom

Lower present kitchen and restroom floors and replace 2 masonry piers

Remove interior load wall between kitchen and existing bathroom

Widen 2 doorways between meeting hall and 1896 rear addition from meeting hall to existingkitchen. Add 2 custom doors and hinge systems.

Reframe and replace (custom) door between kitchen and rear storage area leading to rear exit

Insulate roof and rear wall of storage area. Cover with drywall, prep and paint

Frame in and appropriately furnish ADA compliant restroom

Create historically appropriate appearing kitchen in remodeled space and appropriately furnish- per grant guidelines

Install and test a fire safety system.

Install a 2 stall cement handicapped parking pad with ADA markings, signage and wheel stops


CONCERNS / ISSUES:

Scope of Work appears to be in excess of Project Budget.

Verifying work is being done correctly for altering the floor heights in the building.


Professional Architectural / Engineering services are required and have been accounted for inprevious grant application.

Professional contractor services are required for this project.



Standard 4 – Removal of non-original element(s) that have acquired historic significance



Preservation Brief 35 Understanding Old Buildings - The Process of ArchitecturalInvestigation

SCOPE ASSESSMENT:

No proposed scope of work adjustments are recommended at this time.

BUDGET ASSESSMENT:

No proposed budget or funding adjustments are recommended at this time.




TITLE: The Marion Hotel, AKA the Sovereign Building, Facade Restoration

APPLICANT ORGANIZATION: City of Ocala Growth Management Dept.

PROJECT LOCATION: 108 N Magnolia, Ocala, Marion County






Window degradation


Wood rot

Delayed maintenance

FUNDING:





PROJECT SCOPE:

Mobilization, general conditions

Lifts, scaffolds, swing stage

Replace rotten wood in windows openings

Restore fanlights & transoms

Restore windows

Prep & paint

Architectural / Engineering services

CONCERNS / ISSUES:



Applicant has indicated contractor and window conservator services and fees are included in lineitems within the total Scope of Work and Project Budget.






SCOPE ASSESSMENT:


BUDGET ASSESSMENT:





TITLE: Dade City Train Depot Renovations

APPLICANT ORGANIZATION: City of Dade City

PROJECT LOCATION: 14206 Hwy 98 Bypass, Dade City, Pasco County






General disrepair

Masonry degradation


Window degradation

FUNDING:





PROJECT SCOPE:

Electrical upgrades

Lighting upgrades

Replace & repair wood flooring

Stain glass restoration

Brickwork restoration & re-pointing mortar joints

ADA upgrades

Repair exterior decking

Interior restoration & repair

Permits and Inspections

Project Management and Administrative Costs

CONCERNS / ISSUES:

Lack of window protection on the rail side of the depot.

Scope of Work appears to be in excess of Project Budget.

Project Management and Administrative Costs appear to be in excess as compared to the ProjectBudget:

5% Administrative Costs of $14,675.00 = $734.00

Project Management = $5,766.00


Professional contractor services are required for this project and have been included in the projectscope and budget.

Professional Architectural / Engineering services are required for this project. Engineering servicescan be limited based on a simple switch out of electrical components.






SCOPE ASSESSMENT:


Allow for professional Architectural / Engineering services.

BUDGET ASSESSMENT:


Allow for professional Architectural / Engineering fees if grant funds are to be used for payment.

If funded, grant administration cannot exceed 5% of the grant award amount.




TITLE: Polk County History Center - Exterior Window Restoration and Exterior Door Repair

APPLICANT ORGANIZATION: Polk County Board of County Commissioners

PROJECT LOCATION: 100 East Main Street, Bartow, Polk County






Window degradation


FUNDING:





PROJECT SCOPE:

Window Repair/ Restoration

Window Trim

Exterior Door Repair

Architectural Engineering Services


CONCERNS / ISSUES:



Professional window conservator services are required for this project.





Preservation Brief 3 Improving Energy Efficiency in Historic Buildings



SCOPE ASSESSMENT:


Allow for professional window conservator services.

BUDGET ASSESSMENT:


Allow for professional window conservator fees.




TITLE: Phase 2: College of Law Fountains

APPLICANT ORGANIZATION: Stetson University, Inc.

PROJECT LOCATION: 1401 61st St South, Gulfport, Pinellas County



None




Soils instability

FUNDING:





PROJECT SCOPE:

Removal, restoration, and reinstallation of historical tile

Removal of existing failed substructure and installation of new structural base

Installation of filtration lines to these 3 fountains

Installation of code required grating and pipe stands in Fountain #4

Install new pavers, sidewalks, sod and landscaping for fountain renovated with previous grantplus 3 fountains renovated with this grant.

CONCERNS / ISSUES:

Proposed sidewalk, sodding and landscaping services.


Professional Architectural / Engineering services are required and have been accounted for inprevious grant application.




Preservation Brief 40 Preserving Historic Ceramic Tile Floors

SCOPE ASSESSMENT:


If funded, applicant is to delete sidewalk and landscaping services as non-allowable items perthe Grant guidelines. Sod replacement services are limited to immediate erosion control to thefountain pavers.

BUDGET ASSESSMENT:


If funded, applicant is to delete sidewalk and landscaping costs from the budget as non-allowable grant expenditures as per the Grant guidelines. In addition, sod repair will only entailimmediate erosion control to the fountain pavers.




TITLE: Restoration of the Turner Bungalow

APPLICANT ORGANIZATION: Pinellas County Government

PROJECT LOCATION: 11909 125th Street, Largo, Pinellas County



None






FUNDING:





PROJECT SCOPE:

Architectural services

Interior restoration

Exterior restoration

Building systems

Painting & abatement

CONCERNS / ISSUES:

"Insulate walls using reversible materials". This could cause irreversible damage to historic fabricand should be reviewed by staff before any wall insulation is installed.





Standard 9 – Incompatible new addition(s), exterior alteration(s), or related new constructiondestroying historic materials



Preservation Brief 16 The Use of Substitute Materials on Historic Building Exteriors





Preservation Brief 37 Appropriate Methods for Reducing Lead-Paint Hazards in HistoricHousing


SCOPE ASSESSMENT:


Allow the removal of the proposed wall insulation if possible damage to historic fabric will occur.

BUDGET ASSESSMENT:


Allow for cost reduction related to the proposed installation of wall insulation if necessary.




TITLE: Central High School Rehabilitation

APPLICANT ORGANIZATION: Pinellas County Schools

PROJECT LOCATION: 2501 Fifth Avenue, St. Petersburg, Pinellas County






No immediate threat indicated.

FUNDING:





PROJECT SCOPE:

Restore historic terra cotta

Restore historic stairs

Remove infill at second floor historic library balcony archways

Re-point historic brickwork

Restore 2nd floor skylights

Restore wood & glass “storefronts”

Restore decorative trim and paint work at the small auditorium

Repair historic covered walkway ceilings at 2nd & 3rd floors

CONCERNS / ISSUES:



Professional Architectural/Engineering services have been verified and accounted for as part of acampus wide project.





Preservation Brief 7 The Preservation of Historic Glazed Architectural Terra Cotta

SCOPE ASSESSMENT:


BUDGET ASSESSMENT:





TITLE: Explore Florida! The research, design, fabrication and installation of a permanent Floridahistory gallery exhibit in the St. Petersburg Museum of History

APPLICANT ORGANIZATION: St. Petersburg Historical Society, Inc.

PROJECT LOCATION: 335 2nd Avenue NE, St. Petersburg, Pinellas County



None



FloodingHurricane damageOutdated information

FUNDING:




PROJECT TYPE: Museum Exhibit Project

PROJECT SCOPE:

Final exhibit designResearch and curation of artifactsExhibit fabricationExhibit installationElectronic infrastructure upgrades

CONCERNS / ISSUES:

None


Professional Museum Exhibit services are required and included in the project scope of work andbudget.


None

SCOPE ASSESSMENT:


BUDGET ASSESSMENT:





TITLE: Archie Smith Fish House Restoration Phase III

APPLICANT ORGANIZATION: Indian River County Parks Division

PROJECT LOCATION: 1740 N. Indian River Drive, Sebastian, Indian River County







Hurricane damage


Delayed maintenance


FUNDING:





PROJECT SCOPE:

Architectural Design

Structural Engineering

Local/State/federal Permitting & Mobilization

Construction:

Demolition of existing pilings

New replacement pilings

Floor structure restoration

Partial demolition of concrete floor, thermal ceiling, and metal roof.

Patch and repair of concrete floor, thermal ceiling, and metal roof.

Patch and repair wood pier for 4 new external piles

Construction Administration

CONCERNS / ISSUES:







SCOPE ASSESSMENT:


BUDGET ASSESSMENT:





TITLE: People's Bank of Okeechobee Rehabilitation

APPLICANT ORGANIZATION: Okeechobee Utility Authority

PROJECT LOCATION: 100 SW Fifth Avenue, Okeechobee, Okeechobee County



None



FUNDING:




REDI


PROJECT SCOPE:

Exterior/Interior demolition

Repair/restore exterior façade

New windows/doors

Roof repair

Restore pressed metal ceilings

Repair interior wall finishes

Interior remodeling

Painting

Contractor's general conditions and fees

Professional services fees

CONCERNS / ISSUES:










SCOPE ASSESSMENT:

No proposed scope of work adjustments is recommended.

BUDGET ASSESSMENT:





TITLE: Peacock House and Peacock Lodge Preservation

APPLICANT ORGANIZATION: City of Port St Lucie Community Redevelopment Agency

PROJECT LOCATION: 2410 SE Westmoreland Boulevard, Port St. Lucie, St. Lucie County



None



Mold Infiltration

Hazardous materials

FUNDING:





PROJECT SCOPE:

Lodge:


Mold Remediation

Historic Porch Restoration

Historic Window Restoration

Restore 6 Exterior Doors

Structural Repairs

Exterior Paint

House:


Asbestos Abatement

Mold Remediation

Lead-Based Paint Remediation

Historic Window Remediation

Structural Repairs

Restore 5 Exterior Doors at House

A/E Services

Contractor Fees

CONCERNS / ISSUES:

Lack of window conservator oversight.



Allow for window conservator services for this project.









SCOPE ASSESSMENT:


Allow for professional window conservator services if grant funds are to be used for payment.

BUDGET ASSESSMENT:


Allow for professional window conservator fees if grant funds are to be used for payment.




TITLE: Rehabilitation of Warm Mineral Springs Cyclorama

APPLICANT ORGANIZATION: City of North Port

PROJECT LOCATION: 12200 San Servando Avenue, North Port, Sarasota County



Determined Eligible by the National Park Service or Potentially Eligible by the Division




Structural Instability (Above Grade)


Delayed maintenance

FUNDING:





PROJECT SCOPE:

Roof Repairs

Mechanical, Electrical, Lighting

Stucco, Ceiling, Window, Door and Wall Repair

ADA Concrete Modification/Floor Finish

Historical Mural Restoration

CONCERNS / ISSUES:









SCOPE ASSESSMENT:


Allow for professional Architectural / Engineering services if grant funds are to be used forpayment.

BUDGET ASSESSMENT:


Applicant to verify professional Architectural / Engineering fees are included in proposed ProjectBudget.




TITLE: Selby House Restoration Phase 2 - Interior

APPLICANT ORGANIZATION: The Marie Selby Botanical Gardens, Inc.

PROJECT LOCATION: 926 S. Palm Ave., Sarasota, Sarasota County








Roof failure


FUNDING:





PROJECT SCOPE:

General Requirements

Concrete Repairs

Carpentry work

Roofing

Insulation

Storefront/Glazing

Framing/Drywall

Painting

HVAC upgrades

Lighting

Exterior Staircase

External LULA Elevator

General Liability Insurance

Builder's Risk Insurance

Architect Fees

CONCERNS / ISSUES:










Standard 10 - New additions and adjacent or related new construction not reversible


Preservation Brief 3 Improving Energy Efficiency in Historic Buildings

Preservation Brief 11 Rehabilitating Historic Storefronts



SCOPE ASSESSMENT:


BUDGET ASSESSMENT:





TITLE: Municipal Auditorium - Recreation Club (Sarasota Exhibition Hall) Structural ProjectPhase II

APPLICANT ORGANIZATION: City of Sarasota

PROJECT LOCATION: 803 North Tamiami Trail, Sarasota, Sarasota County









Wood rot


Curtain wall window degradation


FUNDING:





PROJECT SCOPE:

Windows (glass wall)

Structural - First Floor Decking

Flooring

Concrete Decking with ADA Compliance

General Conditions

Payment and Performance Bond (City requirement)

Building Permit

Project Management (City)

Architectural and Engineering Services

Construction Management Services

CONCERNS / ISSUES:


Payment and Performance Bond (City requirement)


This is an ongoing project, Professional Architectural / Engineering / Contracting services havebeen verified and accounted for.







SCOPE ASSESSMENT:


Remove line item "Payment and Performance Bond" from the Scope of Work as a non-allowablegrant expenditure.

BUDGET ASSESSMENT:


Remove line item "Payment and Performance Bond" from the Project budget as a non-allowablegrant expenditure = $8,636.00.

This reduces the Grant award and cash match to $258,519.00 each.

Total project budget = $517,038.00




TITLE: Arcadia City Hall

APPLICANT ORGANIZATION: City of Arcadia

PROJECT LOCATION: 121 W. Hickory Street, Arcadia, DeSoto County






FUNDING:




REDI


PROJECT SCOPE:

Window Repairs

Selective demolition

Roof and eave repair

Floor repair and refinishing

Repair ornamental plasterwork

Electrical upgrades

Painting (interior and exterior)

Stucco repairs

Plumbing and bathrooms upgrades

Elevator

HVAC upgrades

CONCERNS / ISSUES:

No measureable quantities given in application.



Applicant has indicated Architect/Engineering fees will be paid from a separate funding sourceother than the Grant budget.





Preservation Brief 23 Preserving Historic Ornamental Plaster


SCOPE ASSESSMENT:


Delete line item #10. "Elevator" as non-allowable per the Grant guidelines.

BUDGET ASSESSMENT:


Delete line item "Elevator" at a cost of $50,000.00 as a non-allowable grant expenditure.

Reduce grant funding = $450,000.00

Maintain cash match = $125,000.00





TITLE: The Mansion at Tuckahoe – Seawall Replacement

APPLICANT ORGANIZATION: Martin County Board of County Commissioners

PROJECT LOCATION: 1921 NE Tuckahoe Drive, Jensen Beach, Martin County








Material degradation

Delayed maintenance

FUNDING:





PROJECT SCOPE:

Removal of existing boardwalk

Construction of new seawall

CONCERNS / ISSUES:



Applicant has indicated Architect/Engineering fees will be paid from a separate funding source

other than the Grant budget.

Contractor services have been accounted for within the Project Scope of Work and Project Budget


None

SCOPE ASSESSMENT:


BUDGET ASSESSMENT:





TITLE: Town Of Lake Park Town Hall Waterproofing And Roof Replacement

APPLICANT ORGANIZATION: Town of Lake Park

PROJECT LOCATION: 535 Park Avenue, Lake Park, Palm Beach County






Roof failure


Mold Infiltration


FUNDING:





PROJECT SCOPE:

Request for Proposal (RFP) packet preparation, project management

Design documents

New roof

Painting/Waterproofing

In-house project supervision/management

CONCERNS / ISSUES:

Provide documentation for exterior waterproofing.

Pressure washing shall be in accordance with the Secretary of the Interior's Standards andGuidelines.

Contractor's "means and methods" shall be in accordance with the Secretary of the Interior'sStandards and Guidelines.




Standard 7 – Inappropriate chemical or physical treatment of historic material(s)


Preservation Brief 1 Assessing Cleaning and Water-Repellent Treatments for HistoricMasonry Building

Preservation Brief 6 Dangers of Abrasive Cleaning to Historic Buildings


Preservation Brief 30 The Preservation and Repair of Historic Clay Tile Roofs

SCOPE ASSESSMENT:


BUDGET ASSESSMENT:





TITLE: Historic Woman's Club of Boynton Beach (HWCBB) Historical Renovation

APPLICANT ORGANIZATION: Boynton Beach Community Redevelopment Agency

PROJECT LOCATION: 1010 S. Federal Highway, Boynton Beach, Palm Beach County









Inappropriate construction methods

Mold Infiltration

Wood rot

FUNDING:





PROJECT SCOPE:

Land Planning Services and Historic Preservation Board Application (CRA Assistant Director)

Structural Engineering Feasibility Study and Design Fee (2nd Floor)

Project Management (CRA Assistant Director)

Architectural Design Fee

Windows and Doors Restoration or Replacement

Bathroom Upgrades

2nd Floor Stabilization

Building Lighting

Historic Stage Curtain Restoration and Wall Sign Replacement

Stucco Repairs, Repainting, Refinish Cypress Paneling

ADA Ramp

Contractor's Fee

CONCERNS / ISSUES:

"Land Planning Services and Historic Preservation Board Application" (CRA Assist. Director)

Prioritize building envelope restoration and structural stabilization before any interior work isto be started.

Note: All new window replacements shall be submitted to the Bureau of Historic Preservation,Architectural Preservation Services via the Grants Section for review and approval before anywindow replacement work commences.


Professional MPE Engineering services are required for this project.









Preservation Brief 40 Preserving Historic Ceramic Tile Floors

SCOPE ASSESSMENT:


Allow for professional Engineering services.

Delete "Land Planning Services and Historic Preservation Board Application" from the Scopeof Work as a non-allowable line item.

BUDGET ASSESSMENT:


Allow for professional Engineering fees.

Delete line item "Land Planning Services and Historic Preservation Board Application" as a non-allowable grant expenditure = $13,000.00.

Reduce Grant award = $390,000.00

Retain Match amount = $350,000.00

Reduce In-kind match amount = $40,000.00

This reallocation of funding will result in a reduction of the Grant funding and In-kind match to meetthe required 1 to 1 match by the applicant as per the Grant guidelines.




TITLE: Goodbread Grocery Rehabilitation

APPLICANT ORGANIZATION: City of Bonita Springs

PROJECT LOCATION: 27300 Old 41, Bonita Springs, Lee County






Structural instability (Above Grade)

Roof failure


Delayed maintenance

Demolition by neglect

FUNDING:





PROJECT SCOPE:

Architectural/Design/Construction Plans

Roof Replacement

New replacement window/doors (wooden)

Electric

Exterior stucco repair, building stabilization and painting

Bathroom/Plumbing

HVAC/Mechanical

Interior improvements - framing, paint, drywall, trim work, new flooring

Flood proofing/protection

Portico reconstruction

CONCERNS / ISSUES:

Line item #10: Portico reconstruction. Proper documentation needs to be provided beforereconstruction efforts begin. A determination cannot be made from the information supplied as to anaccurate historical reconstruction or appropriate construction details.

Line item #9: Flood proofing/protection appears to be a non-eligible grant expenditure.



Professional Contractor services are required for this project.










SCOPE ASSESSMENT:


Allow for professional contractor services.

Remove line item "Flood proofing/protection"

Remove line item "Portico"

BUDGET ASSESSMENT:


Allow for professional contractor fees.

Remove line item "Flood proofing/protection" = $69,000.00 (Grant Funds of $34,500.00 and CashMatch of $34,500.00)

Remove line item "Portico" = $64,000.00 (Grant Funds of $32,000.00 and Cash Match of$32,000.00)

Reduce Grant funding = $133,500.00

Reduce Cash Match = $133,500.00





TITLE: Old Hendry County Courthouse Interior Restoration, Phase I

APPLICANT ORGANIZATION: Hendry County Board of County Commissioners

PROJECT LOCATION: 25 E. Hickpochee Avenue, LaBelle, Hendry County






Delayed maintenance


FUNDING:




REDI


PROJECT SCOPE:

Architect & Engineering Services

Haz. Mat Survey, Abatement, Demolition of non-historic elements; Repairs to Ceiling Joists

HVAC & Electrical


Construction Management Contract

CONCERNS / ISSUES:



Professional Architectural / Engineering / Contractor services are required and have been includedin the project scope and budget.


Standard 7 – Inappropriate chemical or physical treatment of historic material(s) - the use of sprayfoam insulation.



SCOPE ASSESSMENT:


BUDGET ASSESSMENT:





TITLE: Historic Hampton House Build-Out Phase IV

APPLICANT ORGANIZATION: The Historic Hampton House Community Trust, Inc.

PROJECT LOCATION: 4240 NW 27th Avenue, Miami, Miami-Dade County






FUNDING:





PROJECT SCOPE:

HVAC installation

Fire protection

Electrical installation

Light fixtures

Interior construction

A/E fees

Project management

Contractor's fees

CONCERNS / ISSUES:




Professional contractor services are required for this project and have been included in the projectscope and budget.







SCOPE ASSESSMENT:


BUDGET ASSESSMENT:





TITLE: Rehabilitation of the Gondola Building, Biltmore Hotel

APPLICANT ORGANIZATION: City of Coral Gables, Historical Resources & Cultural ArtsDepartment

PROJECT LOCATION: 1200 Anastasia Avenue, Coral Gables, Miami-Dade County







Delayed maintenance




FUNDING:





PROJECT SCOPE:

General Requirements and Survey

Plans and Specifications

Geotechnical Engineering Services

Threshold/Special Inspections

Construction Manager Pre-Construction Services

New Plumbing and Electrical lines to building

General Construction Costs

CONCERNS / ISSUES:

Excessive Professional Services Fees (Architectural). DMS fee curve indicates $88,784.00 isappropriate fee for the proposed project budget.

"General site restoration and repair", this is embedded in the Project Budget and should beremoved.

"Site infrastructure" shall be limited to 5 feet from the outside face of the exterior walls.

Excessive square footage cost = $881.00 s.f.


Professional Architectural / Engineering and Contracting services are required and have beenincluded in the project scope and budget.




Preservation Brief 1 Assessing Cleaning and Water-Repellent Treatments for HistoricMasonry Buildings



Preservation Brief 42 The Maintenance, Repair and Replacement of Historic Cast Stone

SCOPE ASSESSMENT:

The Scope of Work appears to be in accordance to the Secretary of the Interior’s Standards andGuidelines however, the project budget cannot be verified with the Scope of Work as submitted as itincludes non-allowable grant line items as well as excessive square footage and professionalservices costs.

BUDGET ASSESSMENT:

As submitted the project budget cannot be verified in accordance per the submitted Scope of Workdue to the inclusion of non-allowable grant expenditures.

Revise Construction Budget to reflect work being done as well as professional services accordingto the DMS fees curve. These fees are based on the proposed Project Budget and should be revisedonce an accurate Project Budget has been proposed.




TITLE: Star Island Water Tower Restoration

APPLICANT ORGANIZATION: City of Miami Beach

PROJECT LOCATION: Buoy Park on Star Island, Miami Beach, Miami-Dade County



None







FUNDING:





PROJECT SCOPE:

Architecture & Engineering Fees

Repairs to water features

Cupola repairs

Shaft repairs

Repairs to tower base

CONCERNS / ISSUES:








Preservation Brief 39 Holding the Line - Controlling Unwanted Moisture in HistoricBuildings

Preservation Brief 50 Lightning Protection for Historic Structures

SCOPE ASSESSMENT:


BUDGET ASSESSMENT:





TITLE: 2019 Miami Marine Stadium Development Project

APPLICANT ORGANIZATION: City of Miami

PROJECT LOCATION: 3501 Rickenbacker Causeway, Miami, Miami-Dade County







Structural deterioration



FUNDING:


Match Amount: $2,181,381.00



PROJECT SCOPE:

Selective demolition of the lower foundation plan

Repairs of lower foundation plan

Concrete in place with forms and reinforcing of lower foundation plan

Pour structural concrete for beams

New concrete slabs overwater

Reinforce existing seawall

4 inch shotcrete overlay with reinforcing to existing seawall

City of Miami Office of Capital Improvements administration, project management andconstruction management fees (cash match)

CONCERNS / ISSUES:




This is an ongoing project, Professional Architectural/Engineering services have been verified andaccounted for in previous phases.



Standard 7 – Inappropriate chemical or physical treatment of historic material(s)





Preservation Brief 38 Removing Graffiti from Historic Masonry

SCOPE ASSESSMENT:


BUDGET ASSESSMENT:





TITLE: OLCDC Historic Hurt Building

APPLICANT ORGANIZATION: Opa-locka Community Development Corporation, Inc.

PROJECT LOCATION: 490 Opa Locka Blvd, Opa-Locka, Miami-Dade County






Wood rot

Structural degradation of balcony


FUNDING:





PROJECT SCOPE:

Second Floor Balcony Roofing Framing

Second Floor Balcony Roof membrane, flashing and roof drains

Wood Barn Door Restoration

Upper Roof Area and Main Dome Repairs

Second Story Windows

Exterior Painting

Plans (Windows and Roof)

CONCERNS / ISSUES:

Replacement window submittals.


The City will fund the Architectural/Engineering fees from a separate funding source.






SCOPE ASSESSMENT:


All new window replacements shall be submitted to the Bureau of Historic Preservation,Architectural Preservation Services via the Grants Section for review and approval before anywindow replacement work commences. Staff does not know what window product was proposed in2009.

BUDGET ASSESSMENT:





TITLE: Pinecrest Gardens Site Protection

APPLICANT ORGANIZATION: Village of Pinecrest

PROJECT LOCATION: 11000 Red Road, Pinecrest, Miami-Dade County










Window degradation

FUNDING:





PROJECT SCOPE:

Replace Exterior Windows

Replace Exterior Glass Doors

Repair Terrace Elevations and replace mosaic tiles

Fix base and incline of ramp, replace tiles and add handrails

Design (architect/engineering)

Survey

CONCERNS / ISSUES:

Current mosaic design should be documented before demolition of either Terrace or ramp. Mosaicdesign is to be replicated during reconstruction of these areas.

Lack of contractor fees and services

Line item "Replace exterior windows"



Professional Architectural / Engineering services are required for this project.

Professional contractor services are required for this project.






SCOPE ASSESSMENT:


Allow for professional contractor services if grant funds are to be used for payment.

Reduce Scope of Work indicating concrete substrate replacement service. If funded, this serviceshould be removed from Scope of Work at the Terrace and ramp locations.

BUDGET ASSESSMENT:


Allow for professional contractor fees if grant funds are to be used for payment.

Reduce Project Budget indicating concrete substrate replacement costs. If funded, this cost shouldbe removed from Project Budget at the Terrace and ramp locations.




TITLE: Hurricane repairs and protection for the Historic Key West Armory

APPLICANT ORGANIZATION: Historic Florida Keys Foundation

PROJECT LOCATION: 600 White Street, Key West, Monroe County








Water / Moisture Infiltration

Window degradation


FUNDING:





PROJECT SCOPE:

Rebuild 11 windows

Hurricane protection 48 openings

Exit door replacement

Aluminum fence repair

Ceiling and wall repair and painting

Re-glazing of other windows as required

Architectural Services

CONCERNS / ISSUES:

Professional window conservator services are required for this project and have not been includedin Scope of Work.

No response to Request for Information dated 6/7/2019.

Project overlap exists with a grant application submitted for a Hurricane Irma NPS Subgrant. If theHurricane Irma NPS Subgrant is funded, these items must be removed from the current scope ofwork and budget or the Special Category grant application must be withdrawn.


Professional window conservator services are required for this project.





SCOPE ASSESSMENT:


Allow for professional conservator services if grant funds are to be used for payment.

Remove "Fence repair" from Scope of Work as a non-allowable Grant expenditure.

BUDGET ASSESSMENT:


Allow for professional window conservator fees if grant funds are to be used for payment.

Remove "Fence repair" from Project Budget as a non-allowable grant expenditure = $4,000.00.Staff recommendation is to divide the difference between the Grant Funds and the Cash Match whichwould equal:

Grant Fund staff recommendation = $45,000.00

Cash Match staff recommendation = $45,000.00


This reallocation of funding will result in a reduction of the Grant funding and Cash match to meetthe required 1 to 1 match by the applicant as per the Grant guidelines.




TITLE: St. Paul's Rectory Restoration and Repair

APPLICANT ORGANIZATION: St. Paul's Protestant Episcopal Church of Key West, Florida

PROJECT LOCATION: 415 Duval Street, Key West, Monroe County









Roof failure


Wood rot


Delayed maintenance

FUNDING:





PROJECT SCOPE:

Restoration of Historic Porch

Restoration of the Roof, soffit & fascia

Repair/Replace Gutter/Downspouts

Front door restoration

Repair Sliding Doors on 1st Floor From Living Room

Door restoration

Repair Cistern Top & Rebuild Deck over the Cistern

Paint Exterior

Replace Failed Apron Lattice

Administrative Costs

CONCERNS / ISSUES:

Reconstruction of historic side porch without documentation of the appearance. None supplied inapplication.


Applicant has indicated that professional Architectural / Contractor services have been retained forthis project.











SCOPE ASSESSMENT:


BUDGET ASSESSMENT:





TITLE: Historic Monroe County Courthouse Exterior Masonry Restoration

APPLICANT ORGANIZATION: Monroe County Board of County Commissioners

PROJECT LOCATION: 500 Whitehead Street, Key West, Monroe County









Water / Moisture Infiltration

FUNDING:





PROJECT SCOPE:

Architectural Conservator

Architectural / Engineering Fees

Contractor Fees

Exterior Door Replacement

Historic Brick Replacement

Brick Mortar Repointing

CONCERNS / ISSUES:

Inappropriate past construction methods.



Professional Architectural / Engineering and Contractor services are required and have beenincluded in the project scope and budget.




Preservation Brief 1 Assessing Cleaning and Water-Repellent Treatments for HistoricMasonry Buildings


SCOPE ASSESSMENT:


BUDGET ASSESSMENT:





TITLE: Little White House Paint and Exterior Restoration

APPLICANT ORGANIZATION: Key West Harry S Truman Foundation, Inc.

PROJECT LOCATION: 111 Front Street, Key West, Monroe County









FUNDING:





PROJECT SCOPE:

Exterior Painting to protect against water intrusion

CONCERNS / ISSUES:



Applicant has allowed for professional Architectural / Engineering oversight services for thisproject.



SCOPE ASSESSMENT:


BUDGET ASSESSMENT:
