special board meeting - june 15, 2021 - minutes - pdf

WHITE PINE CHARTER SCHOOL BOARD OF DIRECTORS

Special Board meeting Minutes

Tuesday, June 8, 2021 at 6:30 PM

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Page

1. Call to OrderBoard Chair Robinson called the meeting to order 6:35 PM.

2. Director Roll CallBoard Chair Robinson - present

Director Larson - present

Director Bailey - absent

Director Stanger - present

Director Medina - present

Director Duncanson - present

3. New Board Member - Oath of Office

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Draft

Swearing in of Alexa Stanger.

Director Stanger took the oath of office as stated and directed in Idaho Code 59-401.

4. Approval of Agenda - Action Item

Motion to approve the agenda dated June 15, 2021.

Moved by: Sylvia MedinaSeconded by: Joni Larsen

Ayes: Joni Larsen, EmmaLee Robinson, Sylvia Medina, and Mark Duncanson

Abstained: Katherine McQuain and Alexa StangerCarried 4-0

5. Appoint New Board Member - Action Items

Motion to table the appointment of a new board member until applicant can be present.

Moved by: Joni LarsenSeconded by: Mark Duncanson

Ayes: Joni Larsen, EmmaLee Robinson, Sylvia Medina, and Mark Duncanson

Abstained: Katherine McQuain and Alexa StangerCarried 4-0

5.1. Interview Applicant

5.2. AppointmentThis action item was postponed until applicant can be present.

6. Action Items

6.1. Behavior Consultant Contract - Summer 2021 7 - 9

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- Director Larsen asked if there is enough work to do over the summer to justify this.

- Devan Tyler responded by stating there is a lot of paperwork that is being caught up on over the summer and this contract will cover the work that needs to be completed.

Motion to accept the Behavior Consultant Contract - Summer 2021 as presented.

Moved by: Joni LarsenSeconded by: Sylvia Medina

Ayes: Joni Larsen, EmmaLee Robinson, Sylvia Medina, Mark Duncanson, and Alexa Stanger

Carried 5-0

7 - 9

6.2. E-rate Consultant Contract - 2021-2022Jamie Toop - This is a flat fee for a consultant to file paperwork to qualify for E-Rate services. This also includes services for broadband internet and category 2 services.

10

Motion to accept E-Rate Consultant Contract - 2021-2022 as presented.

Moved by: Sylvia MedinaSeconded by: Joni Larsen


Carried 5-0

10

6.3. eLuma Contract - Summer 2021Devan - 8 students that have summer school services this covers costs of those services.

EmmaLee - is this part of things that we get reimbursed for? Devan - If the students are Medicaid eligible we do.

Jamie- It can come out of summer literacy program

11 - 12

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Motion to approve eLuma contract as presented

Moved by: Joni LarsenSeconded by: Sylvia Medina


Carried 5-0

11 - 12

6.4. Landscaping-Snow Removal ContractJamie - Launie has been working on this. Had problems with water leak and damage with other areas. We had this company come fix the issue and they presented the bid as is. It is a flat rate no matter how much work needs done.

EmmaLee - they do weed control, concrete, sidewalks. Its a two year contract.

Joni - do we have other bids to compare?

Jamie - we have our current company but they do not/have not fixed our problems and they have not fixed issues just prolonged them.

Joni - is this something we have to take care of in our lease agreement?

Jamie - this one is landscaping for elementary and snow removal for both properties.

Joni - seems like a lot to me. would be nice to have comparisons.

Jamie - Launie would know more. But we don't have more bids because it is under 50K

Mark - what's our previous contract?

Jamie - 6-10K per year.

EmmaLee - for snow removal only?

Jamie - this is an all inclusive company.

Joni - would like to get additional bids showing something that is similar so that we can compare.

13 - 15

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Motion to table this decision until further bids come in to compare.

Moved by: Joni LarsenSeconded by: Mark Duncanson


Carried 5-0

13 - 15

7. Executive Session-Member OnlyPer White Pine Charter School Policy 4105 - Request to Address the Board: Jerry Papin74-206(b) To consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent, or public school student. 74-206(a) To consider hiring a public officer, employee, staff member or individual agent, wherein the respective qualities of individuals are to be evaluated in order to fill a particular vacancy or need. This paragraph does not apply to filling a vacancy in an elective office or deliberations about staffing needs in general;Executive Session began at 6:54PM.

8. Executive Session - Action ItemsExited executive session at 8:56 p.m.

Motion to approve contracts totaling $498,510.

Moved by: Sylvia MedinaSeconded by: Mark Duncanson

Ayes: EmmaLee Robinson, Sylvia Medina, Mark Duncanson, and Alexa Stanger

Carried 4-0

9. Adjournment-Adjourn Meeting

Motion to adjourn. 8:59 p.m.

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Draft

Moved by: Sylvia MedinaSeconded by: EmmaLee Robinson

Ayes: EmmaLee Robinson, Sylvia Medina, Mark Duncanson, and Alexa Stanger

Carried 4-0

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Draft

INDEPENDENT CONTRACTOR AGREEMENT Adrienne Seamans, MA, LMSW

This Agreement is entered into as of the _1st__ day of ___June_____________, 2021, between White Pine Charter School, Inc., and Adrienne Seamans, MA, LMSW ("the Contractor"). WHEREAS, White Pine Charter School, Inc. is in need of assessment, consultation, and supervision of paraprofessional services to facilitate processes for students with or suspected to have disabilities as mandated under State and Federal Special Education laws or Section 504 of ADA; needs may also include consultation with parents and staff regarding students with behavioral, social-emotional, and academic concerns.

WHEREAS, the contractor has a Master’s degree in Social Work (MSW) and a Master’s degree in Special Education (MA), Specializing in Applied Behavior Analyst. The contractor is a Licensed Master’s Level Social Worker in the State of Idaho, credentialed in Pupil Personnel Services with a School Social Worker Endorsement in the State of Idaho, and an approved Independent Professional with the State of Idaho.

1. Independent Contractor. Subject to the terms and conditions of this Agreement, White Pine Charter School, Inc. engages the Contractor as an independent contractor to perform the services set forth herein, and the Contractor hereby accepts such engagement. This Agreement shall not render the Contractor an employee, partner, agent of, or joint venture with White Pine Charter School, Inc. for any purpose. White Pine Charter School, Inc. shall not be responsible for withholding taxes with respect to the Contractor’s compensation. The Contractor shall have no claim against White Pine Charter School, Inc. or otherwise for vacation pay, sick leave, retirement benefits, social security, worker’s compensation, health or disability benefits, unemployment insurance benefits, or employee benefits of any kind.

2. Duties. Duties may include, but are not limited to: review of academic records; assessment; assessment scoring; student observation; report writing; interviewing; parent, teacher, and/or service provider consultation; and attendance at team meetings as requested. Services will also include training of paraprofessionals on Behavior Implementation Plans (BIP) written by contractor, monitoring of implementation of BIPs, and review of progress of said BIPs written by contractor. Contractor agrees to render her services under this agreement in a professional manner and in compliance with all state and federal laws including the ethical principles of her respective professional affiliations.

3. Terms. This engagement shall commence upon execution of this Agreement and shall continue in effect through July 31, 2021. The Agreement may only be extended thereafter by mutual agreement, unless terminated earlier by operation of and in accordance with this Agreement. White Pine Charter School, Inc. agrees that it will have no right to control or direct specific details, manner, or means by which the Contractor accomplishes the results of the services performed hereunder. The Contractor has no obligation to work any particular hours or days, or any particular number of hours or days. However, the Contractor agrees to be reasonably available to perform the duties requested by IDEA and accepted by the Contractor, and to respond in a timely and reasonable manner.

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4. Compensation. Compensation will be given at $22.50/hour as needed, but no more than 40 hours/$900.00 per week. These terms may be amended in writing, or supplemented with subsequent estimates for services to be rendered, by the Contractor and agreed to by White Pine Charter School, Inc.

5. Expenses, Equipment, & Supplies. Equipment/supplies housed by White Pine Charter School, Inc. may be utilized by the Contractor. White Pine Charter School, Inc. agrees to provide an adequate space to conduct services (i.e., room for testing students reasonably free from distractions) while on-site at White Pine Charter School or White Pine STEM Academy. During the term of this Agreement, the Contractor shall bill White Pine Charter School, Inc. for any pre-approved additional expenses and White Pine Charter School, Inc. shall reimburse her for all reasonable and approved out-of-pocket expenses which are incurred in connection with the performance of the duties hereunder.

6. Confidentiality & Property. The Contractor acknowledges that during the engagement she will have access to and become acquainted with various student information and records. The Contractor agrees that she will not disclose any of the aforesaid, directly or indirectly, or use any of them in any manner, either during the term of this Agreement or at any time thereafter, except as required in the course of this engagement with White Pine Charter School, Inc. All reports, files, and records relating to the business of White Pine Charter School, Inc., whether prepared by the Contractor or otherwise coming into her possession, shall remain the exclusive property of White Pine Charter School, Inc. Forms, documents, or other inventions created by the Contractor prior to or while under contract with White Pine Charter School, Inc. are the property of the Contractor.

7. Termination. White Pine Charter School, Inc. or Contractor may terminate this Agreement at any time by 14 working days’ written notice to the other party. In addition, if White Pine Charter School, Inc. or Contractor is convicted of any crime or offense, is guilty of serious misconduct in connection with performance hereunder, or materially breaches provisions of this Agreement, the engagement may be terminated without prior written notice.

8. Liability. With regard to the services to be performed by the Contractor pursuant to the terms of this agreement, the Contractor shall not be liable to White Pine Charter School, Inc., or to anyone who may claim any right due to any relationship with White Pine Charter School, Inc., for any acts or omissions in the performance of services on the part of the Contractor or on the part of the agents or employees of the Contractor, except when said acts or omissions of the Contractor are due to willful misconduct or gross negligence. White Pine Charter School, Inc. shall hold the Contractor free and harmless from any obligations, costs, claims, judgments, attorneys' fees, and attachments arising from or growing out of the services rendered to the White Pine Charter School, Inc. pursuant to the terms of this agreement or in any way connected with the rendering of services, except when the same shall arise due to the willful misconduct or gross negligence of the Contractor and the Contractor is adjudged to be guilty of willful misconduct or gross negligence by a court of competent jurisdiction.

9. Notices. Any and all notices, demands, or other communications required or desired to be given hereunder by any party shall be in writing and shall be validly given or made to another party if personally served, or if deposited in the United States mail at the addresses at the bottom of the document. Any party may change its address for purposes of this paragraph by written notice given in the manner provided above.

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10. Modification or Amendment. No amendment, change or modification of this Agreement shall be valid unless in writing signed by both parties.

11. Entire Understanding. This document and any exhibit attached constitute the entire understanding and agreement of the parties, and any and all prior agreements, understandings, and representations are hereby terminated and canceled in their entirety and are of no further force and effect.

12. Unenforceability of Provisions. If any provision of this Agreement, or any portion thereof, is held to be invalid and unenforceable, then the remainder of this Agreement shall nevertheless remain in full force and effect.

IN WITNESS WHEREOF the undersigned have executed this Agreement as of the day and year first written above. The parties hereto agree that facsimile signatures shall be as effective as if originals.

White Pine Charter School, Inc. 2959 John Adams Parkway Ammon, ID 83406 (208)522-4432

By:____________________________ By:__________________________________ Devan Tyler EmmaLee Robinson Director of Federal Programs/Special Education White Pine Charter School Board Chair Lead Principal Adrienne Seamans, MA, LMSW

By:_________________________________ Adrienne Seamans, MA, LMSW

The Contractor

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E-Rate Consultant ContractFiscal Year 2021 — 2022

White Pines Charter School agrees to pay ETECHCO. INC. a total ot‘$500 for Category Oneand/or Category Two E-rate services which will begin on July 1. 2021 and end on June 30. 2022and will include:

Providing guidance to the school regarding all maters concerning the schools E-Rateapplication for the year on this agreement and any previous years under contract

Share technical advice on equipment and services to be requestedProvide a scoring method for all bids receivedAssist the district in ?ling the following E-Rate forms. Form 470. Form 471, Form 486,Form 472 (BEAR) and any necessary extension letters, and/or appealsGuide the school through any related PIA or selective review process that results fromforms tiledAdvise on methods of getting the maximum E—Ratediscount within the limitations of allgoverning rules and regulationsAll ii?ormation shared by the client will be considered con?dential.

A single payment will be made in July of202l to ETECHCO. lNC. All payments will be mailedto Richard Van Sickle at 1122 E4Alameda Street. Santa Fe. NM 87501.

A new contract for standard services is sent each year prior to the beginning of a new fundingyear. Additional services can be purchased on an hourly basis.

Consulting Company

Authorized Signature

Printed Name

E’FEgHCO.Il\(?\

Richard Van Sickle

Title: President

Date: May 15. 2021

Applicant White Pines Charter School

Authorized Signature

Printed Name

Title:

Date:

Conxu/l(1nI E—Rule ('w1Iruc'I

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Addendum 1 Order Form

eLuma, LLC | www.elumatherapy.com | (877) 496-3332 | Lehi, UT 84043

The first sentence of the paragraph in Exhibit A section 1. TERM. Term is modified so that "The Term of this Agreement shall commence andcontinue until the end of the term set forth in the ORDER FORM (hereinafter referred to as the "Term"). Partner may elect to pay the totalminimum fees as listed in the Order Form within thirty (30) days of signing this Agreement, and eLuma will provide a three percent(3%) discount on the minimum fees due.

*Note: This Order Form is good through the Expiration Date listed above, and eLuma reserves the right to change the price and proposal atany time until signed.

$1,840.19Grand Total

$1,840.19Total Price

89.47%Discount

$17,475.68Subtotal

2959 John Adams PkwyAmmon, Idaho 83406USA

Bill To

White Pine Charter (Idaho Falls)Bill To Name2801 N. Thanksgiving Way Suite 170Lehi, UT 84043US

Company Address

Devan TylerContact Name

[email protected]

(877) 496-3332Phone

Chad GundryPrepared By

Per StudentModel

6/25/2021Contract End Date

6/1/2021Contract Start Date

00001856Contract

00002844Quote Number

White Pine ESY 8 Speech Students 2021Quote Name

6/23/2021Expiration Date

6/3/2021Created Date

This Expansion quote is an addendum to the existing contract (number listed below) and includes services and products above and beyondwhat has already been signed and agreed to previously.

Live, Online Therapy is Making a Big Difference

General Information

Contact Information

Order Details

ProductSalesPrice

DiscountDiscounted

PriceQuantity

Avg Mins perWeek

GroupingPercentage

Avg Sessionper Wk

TotalPrice

ESY Speech Therapy ServiceLicense

$2,184.46 89.47% $230.02 8.00 30 50 1.00 $1,840.19

Modified Terms

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Addendum 1 Order Form

eLuma, LLC | www.elumatherapy.com | (877) 496-3332 | Lehi, UT 84043

{{SigB_es_:signer2:signatureblock}}

White Pine Charter (Idaho Falls)Account Name

Partner

{{SigB_es_:signer1:signatureblock}}

eLuma, Inc

{{*(Option1)Options_es_:Signer2:label("Pay annually up front and receive a 3% discount.")}}(More than 40% of district administrators choose this option)

{{*(Option2)Options_es_:Signer2:label("Monthly subscription paid throughout the contract term.")}}Pay subscription monthly throughout term beginning with contract start date, regardless of services start date. For example, if there are 12months in the contract term the Total Price will be divided evenly and paid over 12 months. For more details see Exhibit A Section 2 in theESA.

IN WITNESS WHEREOF, the undersigned have executed this Agreement as of the date first written above.

https://eluma.secure.force.com/apex/termsPage?id=8004w000001BUTZAA4ESA Link

The Parties agree to the terms found in the eLuma Services Agreement ("ESA"), and this Order Form is incorporated herein by reference asAddendum 1. The ESA is provided in conjunction with this Order Form or upon request. This Order Form and the ESA constitute the entireagreement between eLuma and Partner governing the services and products referenced above (the "Agreement"). To the extent there is anyconflict between the Order Form and the ESA, this Order Form shall govern. The signatory below represents that he or she has the authority tobind Partner to the terms of this Agreement. The terms of this Order Form are eLuma confidential information.

Service Agreement

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Signature:

Email: Signature:

Email:

Mark Mantel (Jun 3, 2021 12:46 PDT)

[email protected]

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https://elumatherapy.na1.echosign.com/verifier?tx=CBJCHBCAABAAGwzr3VJovhh6ZXtgg1yNRbRcvp51lMvM

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For: Launie.com [email protected] Larson

Estimate No: 53Date: 06/14/2021

UNDERGROUND LANDSCAPING Estimate

4986 S 2000 W #50Rexburg, ID, 83440

[email protected]

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UNDERGROUND LANDSCAPING - Estimate 53 - 06/14/2021

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Description Quantity Rate Amount

This Bid will be for a 24-month contract. This is for White Pine Charter Elementary School .

Monthly Price of $1,385.00

Full Contract Price of $16,600

10% Discount if paid in full at the signing of the contract

This Contract includes:

Weekly Mowing Starting the First week of May (Pending Weather) and Continuing through The 2nd week of October.

Full Fertilizer and weed control including Sidewalks, Concrete, beds, and grass area

Spring Dandelion Spray

Thatching/ Aeration in March (weather permitting)

Spring Sprinkler Turn on and Fall Sprinkler Blow out

Snow Removal of Driveway, approaches and parking lots and Sidewalks are included. This Bid Will also include the front parking lot for the Stem academy.

Snow will be removed at or above 2” prior to school starting in the morning.

This Contract does not include sprinkler repair, broken heads, and broken pipes.

Additional Beautification of the landscape will be a different bid (Potted plants, drip lines, East side of the School Boundaries.--

LAUNIE.COMREALTORSpecializing in Buying, Selling, listing, and Investment Hard Asset Portfolio AssistanceAirbnb, VRBO, and Rental Property Management"Winning the Battle Between Listed and Sold"Keller Williams RealtyEast Idaho3525 Merlin DriveIdaho Falls Idaho 83404Cell: 208-569-2891Office: 208-529-8888E-mail: [email protected]

1 $16,600.00 $16,600.00

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UNDERGROUND LANDSCAPING - Estimate 53 - 06/14/2021

3 / 3

Subtotal $16,600.00TAX 0% $0.00

Total $16,600.00

Total $16,600.00

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special board meeting - june 15, 2021 - minutes - pdf

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