Sp SANTA FE COLLEGE Student Life

Phone : 352-395-5912 3000 NW 83RD Street Building S, Room 127 Gainesville , FL 32606

MEMORANDUM

TO: Dr. Jackson Sasser

FROM: Dr. Naima Brown A)(}?

SUBJECT: Acceptance of the Minutes for the January 13, 2020 A & S Fees Budget Committee Meeting

DATE: January 27, 2020

I am enclosing a copy of the Minutes regarding the A & S Fees Budget Committee meeting held on January 13, 2020. Please review this information and sign below indicating your acceptance. If you have questions or comments prior to acceptan~e, please contact me.

ACCEPTED:

DATE: ___ t 2._C\tu C) _\ --+- _ -=-_____

Learn. Lead. Live.

Civic Engage ment & Service • International Student Support &Advising • Leadership Programs Stude nt Activities • Student Health Care Center • Student Government

3000 NW 83rd Street• Building S, Room 127 • Gainesvi lle, FL 32606 • Office 352.395.5912 • Fax 352.395.7388

www.sfcollege .edu/Studentlife

SFSANTA FE COLLEGE Student Life

Phone:352-395-5912 3000 NW s3Ro Street Building S, Room 127 Gainesville, FL 32606

MEMORANDUM

TO: Dr. Naima Brown ® FROM: Dr. Tracey Reeves

SUBJECT: Acceptance of the Minutes for the January 13, 2020

A & S Fees Budget Committee Meeting

DATE: January 27, 2020

Attached is a copy of the Minutes for the A & S Fees Budget Committee meeting held on

January 13, 2020 for your review. Also attached is a prepared Memorandum addressed to Dr. Sasser from you concerning the same. If you have questions or comments prior to acceptance, please contact me.

ACCEPTED: -1-c --N/a~TZ //(_,;cr(2o z__0DATE:

I

Learn • Lead • Live

Civic Engagement and Service• International Student Support and Advising• Leadership Programs Student Activities • Student Health Care Center • Student Government

3000 NW 83rd Street• Building S, Room 127 • Gainesville, FL 32606 • Office 352.395.5912 • Fax 352.395.7388

www .sfcollege.eduJStudentlife

••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••

ACTIVITY & SERVICE FEES BUDGET COMMITTEE

MINUTES

January 13, 2020

Members Present: Dr. Doug Bagby, Dr. Naima Brown, Austin Burton, Kerrie Diefendorf, Derrick

Evans, Liz Jusino, Teresa Lanier, Chia Hsin (Iva) Lien, Alec Morey, Dennis O'Hearn, Karina Ortiz-Munoz,

Dr. David Price, Dr. Tracey Reeves, Christine Weeks

Members Absent: N/ A

Guests: Sarah Blanc, Jumauri Bryan, Clarinda Choice, Brian Diaz-Rosario, Ulame Erese, Jillian

Hurrelbrink, Marina Jordan, Jim Keites, Kate Kowalczyk, Kate Santacruz, Chris Spence-Thomas,

Dr. Tracey Reeves, Director of Student Life, called the meeting to order at 12:05 p.m. and welcomed

the members and guests to the first meeting of the spring semester.

Teresa Lanier reviewed the revenue, expenditure and encumbrance report. As of January 10, 2020,

revenue collected for Fiscal Year 2019-2020 is almost 89%. Lanier pointed out that the item approved

at the November A&S meeting has been processed and is reflected on the Budget Allocation

document. The unencumbered carry forward funds are $4,770.95.

Dr. Reeves introduced the sole item of new business, a discussion on the budget for FY 2020/2021.

Lanier is anticipating a similar revenue stream of about 2.13 million, if fees are not increased in the

coming year. Lanier reminded the committee that the expected revenue budget is less than the

expenditure budget. Anticipating that shortfall, the committee set aside $153,000 from carry forward

at the beginning of the year. Lanier stated that based on a flat revenue stream for FY 20-21 it is

unlikely that increases to existing budget lines or adding new budget lines could be funded.

Discussion ensued. Dr. Naima Brown suggested that the incoming president be invited to attend an

A&S meeting. The committee discussed and agreed on inviting Dr. Broadie to a meeting. Alec Morey

stated concerns that there may be less carry forward next year and therefore the committee should

consider budget cuts if deemed necessary. Discussion ensued and will continue at the next meeting.

Dr. Reeves invited committee members present to share department reports from their areas.

The next committee meeting will be held February 10, 2020 in S-141 at noon.

Meeting adjourned at 12:21 p.m.

Respectfully submitted,

~~~ ~-~ Dr. Tracey Reeves, Director Date

Student Life

TR/est

A&S Fees Budget Committee January 13, 2020

Agenda,.

I. Welcome & Introductions

II. General Budget Review A. Revenues, Expenditures, and Encumbrances as of 1/10/2020

Ill. New Business A. Budget for 2020-2021

IV. Department Reports A. Athletics B. Civic Engagement & Service C. Cultural Activities & Programs (ISSA) D. Educational Centers E. My Brother's Keeper F. Student Activities G. Student Government H. Student Health Care Center I. Upper-Division Student Activities

V. Next Meeting: February 10, 2020 at 12:00 Noon in S-141

VI. Adjournment

A & S Fees Budget Allocations FY 2019-2020

CARRY REVENUE EXPENDITURE YTD1/10/2020 ENCUMBRANCESDEPARTMENT FORWARD BUDGET BUDGET YTD REVENUE EXPENDITURES

25101010 Student Life 538,949.56 2,130,528.00 874,758.61 1,886,699.45 355,341.71 296,106.54

25101020 Upper Division Co-Curricular - - 18,768.00 - 1,569.26 430.62

25101030 Student Leadership Development - - 11,040.00 - 2,035.01 1,314.00

25101050 Student Health Care Center - - 160,000.00 - 1,177.69 97.31

25101060 Cultural Activities & Programs - - 6,960.00 - 2,990.53 860.93

25101090 Civic Engagement & Service - - 10,200.00 - 1,107.82 1,884.39

25102020 My Brother's Keeper - - 6,450.00 - 950.58 1,432.38

25102050 Student Activities - - 12,000.00 - 3,878.37 3,512.72

25102060 Alcohol Awareness - - 2,240.00 - 567.79 1,032.21

25103000 Student Government - - 86,720.00 - 19,785.14 6,834.72

25103010 Educational Centers - - 8,400.00 - 2,031.14 1,762.39

25105000 lntramurals - - 9,105.00 - 3,184.42 117.00

25105010 Fitness Center - - 47,660.00 - 22,024.80 18,249.74

25105050 Athletic Tournament Travel - - 35,000.00 - 5,282.74 74.76

25210010 Athletic Administration - - 902,412.00 1,195.00 471,466 .23 302,056.82

25211010 Baseball - - 24,520.00 - 12,571.76 107.00

25211500 Softball - - 24,520.00 - 10,692.49 2,050.00

25212010 Men's Basketball - - 18,235.00 - 13,149.70 1,767.63

25212500 Women's Basketball - - 18,235.00 - 15,703.00 1,710.00

25213500 Volleyball - - 18,235.00 - 11,114.41

TOT AL: I 538,949.56 I 2, 130,528.00 I 2,29s,4ss.s1 I 1,887,894.45 1 9ss,s24.s9 I 641,401.16 J

88.61% 41.67% 27.94%

As of 1/10/2020: Revenue Budget: '

Carry Forward:

Sub-total:

CARRY FORWARD FY 2019 - 2020

2019-2020 Expenditure Budget:

Contingency Fund:

Vehicle Replacement Fund:

Anticipated salary increases for FY 20-21 :

Funds encumbered for FY 20-21 budget: Approved by Committee 9/9/19

Unencumbered Carry Forward Funds:

Approved Expenditures Pending:

Total of Approved Expenditures:

Less Approved Expenditures:

Available Carry Forward Funds:

$0.00

$2, 130,528.00

538 ,949.56

$2,669,477.56

-2,295,458.61

-160,287.00

-30,371.00

-25,208.00

-153 ,382.00

$4,770.95

$4,770.95

Department Reports

Civic Ehgagement & Service

• November 22 - Service Project with Fencing Club. They stocked the shelves at the food pantry with the newly sorted donations from Boo at the Zoo. A&S funds were not used for this activity.

• December 2 - CES collected the donated Wish Upon a Star gifts for 50 children in foster care and delivered them to Partnership for Strong Families. A&S funds were not used for this activity.

• December 6 - Student organizations that sponsored Trees for Families disassembled and packaged their trees to be distributed to SF families. A&S funds were not used for this activity.

• Upcoming Events o January 27 - Human Trafficking Awareness Talk, 11 AM - 12 Noon, Library Lobby o January 29 - Volunteer Fair, 11 AM-2 PM, Oak Grove

• Upcoming Service Projects (Sign Up in S-135) o January 17 - SF Food Pantry o January 20 - MLK Day of Service with Rebuilding Together o January 24 - Bread of the Mighty Food Bank o February 3 - Application Deadline for Alternative Spring Break 2020 with GTM Research Reserve

International Student Support and Advising

• November 21- Over 50 students attended the International Thanksgiving Celebration lunch. Students gathered at the International Center to create relationships and eat authentic American food. Turkey, pork, corn casserole, potato salad and more were served.

• December 4 -14 students attended the International Student Graduation Breakfast. Graduating students had breakfast and received the traditional International Student cord.

• January 3 - 35 students attended the International Student Orientation hosted by ISS and ISSA. Students learned about F-1 regulations, Health Insurance and all resources Santa Fe College offer to all students.

• Upcoming Events o January 28 - Asian and Middle East Cultures Celebration

Leadership Programs

• The application deadline for Engaged Leaders is Friday, January 17. The first session is Tuesday, January 21 from 3:15-4:30 PM in S-326.

• Topics that will be covered include vision & goal setting, conflict resolution, bystander intervention training, knowing your strengths, professionalism, marketing your leadership experience and a service project.

• Upcoming Events o March 17 - Art of Leadership Mini-Conference

A&S Fees Meeting- January 13, 2020 1

Student Activities

• November 20 - Bi-monthly HIV Testing with Well Florida Council at no cost to SF

• November 20- over 230 students participated in the very first ever "Pizza with Professors", which was a huge success! The purpose of this event was to continue building community and camaraderie on campus by providing students and professors an opportunity to converse in a casual setting while enjoying a meal together. Unlike other events, students were required to sign in and take a seat while the Student Activities Programming Team served them. Hot tea and hot chocolate were provided and purchased from Sam's Club ($72) and Publix ($12). Domino's Pizza ($270) and Pepsi products ($15) were also served as well. Faculty that participated included: Tommy Maple, Jonathan Miot, Manisha Ranade, Ann Thebaut, Dave Price, Bill Stephenson, Jake Searcy, Adam Christopherson, Allison Carr, Heidi Lannon, Jason Frank, Alex Jones, Tania Cordova, Eugenio Zaldivar, Keyna Wintjen, Larry Warren, and Provost Bonahue.

• November 21-116 students attended the "Avengers: Endgame" movie night, which was co-sponsored by Student Government Programming. Student Life Graduate Assistant, Jordan Thompson and members of the Student Activities Programming Team worked the event along with SGP. Pizza ($120), popcorn ($6), and Pepsi products were provided.

• November 22 - Student Activities purchased pizza ($30) and Pepsi products ($13.34) for the Halloween table decorating contest winners, Scientific Exploration Society.

• December 9 - Stress Less Finals with SGP

• January 8 - Hot chocolate and tea in the lobby for students visiting Student Life

• January 9 - 25 students participated in Speed Friending. Subway cookies, hot chocolate, and tea were provided at a cost of $33.

• Upcoming Events o January 15 - Free HIV Testing, 10 AM-2 PM, S-158

o January 15 - Pizza with Professors, 11 AM-1 PM, R-01

o January 16- Pizza with Professors, 11 AM-1 PM, R-01

o January 29 - Free HIV Testing, 10 AM-2 PM, S-158

Student Health Care Center

Month RN Appts

Provider Visits

Minor First Aid

Info/ referral

Supplies Health Question

Brief Follow-up

Friday Visits

MONTHLY TOTAL

July 2019 115 41 1 13 147 10 49 2 378 August 2019 81 0 3 10 4121 6 24 0 4245 September 2019

176 0 1 32 2422 8 6 13 2658

October 2019 167 0 1 20 1708 5 5 6 1912 November 2019

121 12 1 13 771 5 50 0 1116

December 2019

64 0 1 4 630 3 23 0 725

YTDTotal 724 53 8 92 9799 37 157 21 11034

• The Student Health Care Center continues to provide readily available personal care products to students at the NW Campus and Centers.

A&S Fees Meeting - January 13, 2020 2