S.P. 8503-46 (TH 43) Winona Bridge ProjectMississippi River in WinonaIndustry Outreach Meeting

July 29, 2013

OutlineoIntroductionsoDisclaimersoGround RulesoCMGC ProgramoProject BackgroundoCMGC RFQ / RFPoCMGC ProcessesoConsultant ContractsoConflict of InterestoDBE OpportunitiesoQuestions

Introductions

MnDOT Project Manager: Terry Ward

MnDOT Deputy PM: Tory Thompson

Our job is to ensure all proposers have the same information and to partner with the successful CMGC team and consultants.

Feel free to ask questions at any time.

Introductions

MnDOT• CMGC Program Manager: Kevin Hagness• Bridge Consultant Contracts: Keith Molnau• Office of Civil Rights: Addi Batica

FHWA

City of Winona

Introductions

Handouts

o Listing of Letters of Interest Responses.

o Winona Project CMGC OPCC Process.

o Winona Project CMGC GMC Process.

o Conflict of Interest.

Disclaimers

We plan to post the final CMGC RFQ this week.

This meeting represents the last opportunity for non-written questions DURING THE PRESENTATION.

Disclaimers

We are taking notes during this meeting and will be posting any questions asked we feel need to be shared with those not in attendance.

This presentation will be posted on-line.

Disclaimer

What is discussed today is informational only, meant to assist proposers in the preparation of their proposals.

The ultimate RFQ and RFP requirements are included in the final posted documents.

If there are any discrepancies, submit a clarification request.

Ground Rules As per the CMGC RFQ:

• Terry Ward is the Single Point of Contact.

• Each Proposing team needs to identify a S.P.O.C.

CMGC Program Kevin Hagness, CMGC Program Manager

• S.P.O.C. for CMGC Program Questions.• Winona is our first CMGC project.• Working to help support delivering the Winona Project.• Continue working on building our program, including further industry

outreach. • Educating MnDOT Staff/Districts about CMGC.

Project Background - Goals

• Start Construction in 2014. (Between July 2014 to March 2015)

• Place Traffic on New Bridge No. 85851 as expeditiously as possible. Keep river crossing open during construction.

• Minimize Scheduling Impacts / Constraints.

• Meet the Chapter 152 Maximum Price Cap of $142 million (not including ROW)

Project Background - Scopeo New Bridge No. 85851

• Concrete Segmental Box Girder – river spans.

• PCB approach spans.

o Rehabilitation and Reconstruct Bridge No. 5900• Rehabilitate Through Truss.• Replicate Deck Truss Approach Spans.• Eligible for National Register of Historic

Places. • SHPO Programmatic Agreement.

Project Background - Scope

Project Background - Scope

Project Background - Scope

Project Background - Scope

Project Background - Schedule

o Municipal Consent – August 19th Public Hearing.o ROW offers start 1-2 months after Municipal

Consent (approx. 28 parcels).o Environmental Assessment (EA) Public Hearing

this fall.o FONSI by end of year.o Environmental Permits by July 1, 2014.

Project Background - Schedule

o Construction Schedule• Phase I: July 2014 – March 2015

• Bridge No. 85851 River Piers• Phase II: March 2015

• Remainder of Bridge No. 85851 and Roadway

• Phase II: Fall 2016• Bridge No. 5900 and Remaining Roadway.

Complete Construction Fall 2019 / Spring 2020

Project Background - Cost

o Based on our Current Project Scope and Risk Profile:

• Bridge No. 5900 costs: $56-$63 million• Bridge No. 85851 costs: $52-$59 million• Roadway costs: $7-$9 million

Total Estimated Construction Cost: $115-$131 million

CMGC RFQ / RFP

o Final CMGC RFQ Scheduled to be posted this week.

o CMGC RFP Release: September 3, 2013.• Need Municipal Consent from City of

Winona.

CMGC RFQ / RFP

o Two Step Process – RFQ / RFP.

o Best Value Selection.

o Evaluation Manual has been prepared and Technical Review Committee membership has been determined.

o RFP has been drafted.

CMGC RFQ / RFP

o RFQ may be a bit more work compared to other DOT CMGC RFQ’s (6 pages).

o Designed to try and spread out the proposal work amongst the RFQ / RFP.

CMGC RFQ / RFP

o Posted Draft RFQ

o Plan to Post Draft RFP

CMGC RFQ / RFP

o CMGC Experience is not required.• There are other ways to show collaboration,

partnering, risk and design coordination experience.

o Our Technical Review Committee will be trained in CMGC procurement / delivery and other procurement methodologies.

CMGC RFQ / RFP

o We plan to have multiple severable work packages (construction phases).

CMGC RFQ / RFP

Issue LOI June 18, 2013Issue CMGC RFQ By: August 2, 2013Deadline for Submitters to Submit SOQs August 19, 2013Shortlisting of CMGC Contractors for RFP August 30, 2013CMGC RFP Issued September 3, 2013Deadline for Submitters to Submit Requests for Clarification on the RFP

September 23, 2013

Responses to Requests for Clarification on RFP Issued

September 26, 2013

Deadline for Submitters to Submit Proposal October 8, 2013 Hold Interviews October 16, 2013CMGC Contractor Selected October 25, 2013Pre-Construction Services Contract Negotiated November 2013

CMGC RFQ / RFP

o Watch not only the MnDOT CMGC Website but the Consultant Services Website also.

o Any changes that need to be made to this RFQ will be posted MnDOT’s Consultant Services Web Page at www.dot.state.mn.us/consult/ under the “P/T Notices” section.

CMGC RFQ / RFP

o Other Sources of Project Information:

o MnDOT CMGC Website:www.dot.state.mn.us/const/tools/const-manager-general-contractor.html

o MnDOT Project Website:www.dot.state.mn.us/d6/projects/winonabridge/index.html

CMGC RFQ / RFP

o RFQ Scoring Criteria:

• Project Team/Capability. • Concrete Segmental Box Girder Bridge

Experience.• Bridge Rehabilitation Experience.• Major River Crossing Experience.• Historic Bridge Rehabilitation and

Reconstruction Experience.

CMGC RFQ / RFP

o RFQ Details:• No Interviews.• Email Proposal Submittals Required.

• Make Sure you get a confirmation.• No Stipends.• No minimum of maximum # of teams in statute

to be shortlisted.• Personal preference of Project Manager is 3-5

teams, but if we have more highly qualified teams, we may go with more than 5 on this project.

CMGC RFQ / RFP

o FTP Site for Background Information:

ftp://ftp2.dot.state.mn.us/pub/outbound/district6/Winona%20Bridge/Proposal_Information/

CMGC RFQ / RFP

o RFP Potential Requirements:

• Not anticipated to have a requirement to price a portion of the project.

• Anticipated to require submittal of Profit and Overhead costs that will carry forward to the construction phase.

CMGC RFQ / RFP

o RFP Potential Requirements:

• DBE Goal for Construction.• No DBE Goal for CMGC P/T Contract.• CMGC Team to develop a Subcontracting Plan

• Includes approach to DBE engagement and goal setting for the project as a whole and for each severable package.

CMGC RFQ / RFP

o RFP Potential Requirements:

• Interviews highly likely.

• Potentially targeted towards approach to CMGC project details (Overall Project Approach, Estimating, Scheduling, Risk, Design Collaboration etc….).

CMGC Processes

o Winona Project Specific Processes:

• Opinion of Probable Construction Costs (OPCC).

• Guaranteed Maximum Price (GMP).

These will be posted on the MnDOT CMGC Program website shortly under the Winona Project.

CMGC OPCC Process

CMGC OPCC Process

oOPCC’s anticipated at 30%, 60%, 90% of Design.

oOwner’s Estimate is planned for this project.

oOverall Project Target Price at the first 90% OPCC is likely.

CMGC GMP Process

CMGC GMP Process

oProcess Allows one GMP re-bid.

oIf GMP is less than 10% of the ICE, it does not mean MnDOT will Award the contract.

Consultant Contacts

oFinal Design Bridge No. 85851 and Roadway.oBridge No. 85851 Peer Review.oFinal Design Bridge No. 5900 Rehabilitation and Reconstruction.oBridge No. 5900 Peer Review.

Consultant Contacts

oIndependent Cost Estimate.oOwner’s Estimate by CMGC GEC.oPossible MnDOT Estimating Office ContractoSubsurface Utility Exploration (SUE).oConstruction Oversight.oOther Misc. Consultant Contracts.

Consultant Contacts - Schedule

Bridge 85851 Design: RFP: Aug 8th (3 week ad)• Consultant selected: Sept 10th

Peer Review: RFP: Aug 26th (2 week ad)• Peer Review Selection: Sept 23rd

Bridge 5900 Design: RFP: Sept 23rd (3 week ad)• Br 5900 Design Selection: Oct 24th

Bridge 5900 Peer Review: RFP: Oct 14th (2 week ad)• Br 5900 Peer Review Selection: Nov 7th

Consultant Contacts - Schedule

ICE RFP: Anticipated release in early September.

Conflict of Interest

o Applies to the Winona Project

o Will be posted shortly on the CMGC Website under the Winona project.

Conflict of Interest

DBE

oAddi Batica, MnDOT Office of Civil Rights

oFuture DBE Meet and Greet Opportunities.

Questions?