south texas college board of trustees facilities committee ......jan 14, 2020 · and thus, the...

South Texas College

Board of Trustees Facilities Committee

Ann Richards Administration Building, Board Room Pecan Campus

Tuesday, January 14, 2020 @ 4:30 PM

McAllen, Texas

“At anytime during the course of this meeting, the Board of Trustees may retire to Executive Session under Texas Government Code 551.071(2) to confer with its legal counsel on any subject matter on this agenda in which the duty of the attorney to the Board of Trustees under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Government Code. Further, at anytime during the course of this meeting, the Board of Trustees may retire to Executive Session to deliberate on any subject slated for discussion at this meeting, as may be permitted under one or more of the exceptions to the Open Meetings Act set forth in Title 5, Subtitle A, Chapter 551, Subchapter D of the Texas Government Code.”

I. Approval of December 3, 2019 Facilities Committee Meeting Minutes .............. 1 - 18

II. Review and Discussion of Evaluation Criteria for Construction Proposals ...... 19 - 36

III. Review and Recommend Action on Substantial Completion of the Portable Buildings Mechanical, Electrical, and Plumbing (MEP) Infrastructure at the Regional Center for Public Safety Excellence ................................................................................. 37 - 40

IV. Review and Recommend Action on Final Completion of the Technology Campus Concrete Floor Repairs in Advanced Technical Careers Building B ................ 41 - 43

V. Review and Recommend Action as Necessary on Outstanding Issues Action Plan ................................................................................................................. 44 - 45

VI. Update on Status of Unexpended Plant Fund Construction Projects............... 46 - 60

Motions January 14, 2020 Page 1, 1/10/2020 @ 9:42 AM

Approval of Facilities Committee Meetings Minutes

The following Minutes for the Facilities Committee meetings are presented for Committee approval.

1. December 3, 2019 Facilities Committee Meeting

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Meeting Minutes

Facilities Committee Meeting

December 3, 2019

2

Facilities Committee Minutes December 3, 2019 Page 1, 1/2/2020 @ 10:11 AM

Facilities Committee Minutes 12-03-2019

South Texas College Board of Trustees

Facilities Committee Ann Richards Administration Building, Board Room

Pecan Campus, McAllen, Texas Tuesday, December 3, 2019 @ 4:30 PM

MINUTES The Facilities Committee Meeting was held on Tuesday, December 3, 2019 in the Ann Richards Administration Building Board Room at the Pecan Campus in McAllen, Texas. The meeting commenced at 4:30 p.m. with Mr. Gary Gurwitz presiding. Members present: Mr. Gary Gurwitz, Jr., Mr. Paul R. Rodriguez, and Ms. Rose Benavidez Other Trustees present: None Members absent: Dr. Alejo Salinas, Jr. Also present: Dr. Shirley A. Reed, Mr. Jesus Ramirez, Mrs. Mary Elizondo, Dr. David Plummer, Mr. Ricardo de la Garza, Ms. Rebecca Cavazos, Dr. Ali Esmaeili, Dr. Ety Bischoff, Dr. Enriqueta Cortez, Dr. Rebecca De Los Santos, Dr. Eric Reittinger, Mr. Mario Reyna, Ms. Monica Perez, Mr. Hector Cavazos, Dr. Ravindra Nandigam, Mr. Robert Cuellar, Mr. David Valdez, Mr. Sam Saldana, Mr. Robert Gomez, Mr. Martin Villarreal, Mr. Peyton Oakley, and Mr. Andrew Fish.

Approval of Facilities Committee Meetings Minutes

Upon a motion by Ms. Rose Benavidez and a second by Mr. Gary Gurwitz, the Minutes for the November 12, 2019 Facilities Committee meetings were approved as written. The motion carried.

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Review and Recommend Action on Authorization to Proceed with Solicitation of Architectural Services for the Pecan Campus Business and Science Building G Conversion of Two Classrooms to Geology

Labs

Approval of authorization to proceed with the publication of a Request for Qualifications (RFQ) to solicit architectural services for the Pecan Campus Business and Science Building G Conversion of Two (2) Classrooms to Geology Labs project will be requested at the December 10, 2019 Board meeting. Purpose The Facilities Committee was asked to recommend approval of the solicitation of architectural services for the conversion of Two (2) classrooms to Geology labs at the Pecan Campus Business and Science Building G. Justification Solicitation of Request for Qualifications (RFQ) for architectural services was necessary to procure a design team to prepare all necessary design development drawings and specifications in preparation for remodeling of existing space. Once the statements of qualifications were received, an evaluation team would evaluate the responses using the currently approved procurement process and propose an architect to the Facilities Committee at a later date. Scheduling Priority This project was submitted by the Physical Science department in 2019, and was reviewed by the FPC department, Coordinated Operations Council, and the President’s Cabinet. It was scheduled as an educational space improvement to convert two classrooms in Building G to geology labs. Background The proposed Pecan Campus Business and Science Building G Conversion of Two (2) Classrooms to Geology Labs project was part of the College’s FY 2019-2020 Capital Improvement projects.

The proposed scope of work is summarized as follows: • Convert two (2) classrooms to Geology Labs • Add new lab tables, lab chairs, flooring, sinks / cabinets, eye wash stations, and

electrical service for lab tables • 1,584 sq ft of space to be renovated

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The total project budget was $199,500 and itemized in the table below:

Business and Science Building G Conversion of Two (2) Classrooms to Geology Labs

Total Project Budget Budget Item Budget Amount

Construction $135,000 Design 13,500 Miscellaneous 6,000 FFE 45,000 Total Project Budget $199,500

Funding Source Funds for the Pecan Campus Business and Science Building G Conversion of Two (2) Classrooms to Geology Labs Project 2020-008C were budgeted in the Unexpended Construction Plan Fund for available use in fiscal year 2019-2020. A remaining budget balance of the FY20 Unexpended Plant Fund considering this month’s proposed project was provided under the agenda item titled Update on Status of Unexpended Plant Fund. Presenters Representatives from the Physical Science department attended the meeting to respond to questions from Facilities Committee members. Mr. Gary Gurwitz asked why the conversion of these labs was now necessary to accommodate geology students. Administration stated that recent state-wide changes have incorporated geology as a core science, which has led to an increased enrollment and thus, the need for dedicated laboratory space for geology coursework. Enclosed Documents Facilities Planning & Construction staff prepared a presentation of the project and a preliminary layout of the space for the Committee’s review and information. Upon a motion by Mr. Gary Gurwitz and a second by Mr. Paul R. Rodriguez, the Facilities Committee recommended Board approval of the solicitation of architectural services for the Pecan Campus Business and Science Building G Conversion of Two (2) Classrooms to Geology Labs project as presented. The motion carried.

Review and Recommend Action on Contracting Architectural Services for the Pecan Plaza West Building C Kinesiology Storage and

Restroom Renovations

Approval to contract architectural design services for the Pecan Plaza West Building C Kinesiology Storage and Restroom Renovations project will be requested at the December 10, 2019 Board meeting.

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Purpose

Architectural design services were necessary for design and construction administration services for the Pecan Plaza West Building C Kinesiology Storage and Restroom Renovations project. The design scope of work included, but was not limited to, design, analysis, preparation of plans and specifications, permit applications, construction administration, and inspection of the project. Scheduling Priority This project was submitted by the Kinesiology department in 2019, and was reviewed by the FPC department, Coordinated Operations Council, and the President’s Cabinet. It was scheduled as an educational space improvement to provide more efficient storage space for staff and to renovate the restrooms. Background

The proposed Pecan Plaza West Building C Kinesiology Storage and Restroom Renovations project was part of the College’s FY 2019-2020 Capital Improvement Projects. The project consisted of renovating the existing restrooms and storage spaces. The restrooms were outdated and have had plumbing issues in the past. The spaces, including the restrooms and the storage area, were proposed to be renovated to meet the current ADA standards and College standards. The storage spaces would be updated for better use by the Kinesiology department to store equipment needed as part of their Kinesiology program.

The proposed scope of work is summarized as follows: • Design to renovate the existing restrooms and storage space • Demolition of existing space • Construction of new restrooms and storage space • 1,090 sq ft of space to be renovated

The total project budget was $143,800 and itemized in the table below:

Pecan Plaza West Building C Kinesiology Storage and Restroom Renovations Total Project Budget

Budget Item Budget Amount Construction $122,000 Design 12,200 Miscellaneous 3,600 FFE 6,000 Total Project Budget $143,800

Funding Source

Funds for the Pecan Plaza West Building C Kinesiology Storage and Restroom Renovations Project 2020-002C were budgeted in the Unexpended Construction Plant Fund for available use in fiscal year 2019-2020. A remaining budget balance of the FY20

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Unexpended Plant Fund considering this month’s proposed project was provided under the agenda item titled Update on Status of Unexpended Plant Fund. Reviewers

The proposals were reviewed by College staff from the Facilities Planning & Construction, Maintenance & Operations, and Purchasing departments. Enclosed Documents

Site plans indicating the location of the proposed Pecan Plaza West Building C Kinesiology Storage and Restroom Renovations project were provided in the packet. The evaluation team members completed evaluations for the firms and provided the scoring and ranking summary. Upon a motion by Mr. Gary Gurwitz and a second by Ms. Rose Benavidez, the Facilities Committee recommended Board approval to contract architectural design services with Alvarado Architects & Associates, Inc. for the Pecan Plaza West Building C Kinesiology Storage and Restroom Renovations project as presented. The motion carried.

Review and Recommend Action on Contracting Architectural Services for the Mid Valley Campus Center for Learning Excellence Building A

Renovation of Space for Supplemental Instruction

Approval to contract architectural design services for the Mid Valley Campus Center for Learning Excellence Building A Renovation of Space for Supplemental Instruction project will be requested at the December 10, 2019 Board meeting. Purpose

Architectural design services were necessary for design and construction administration services for the Mid Valley Campus Center for Learning Excellence Building A Renovation of Space for Supplemental Instruction project. The design scope of work included, but was not limited to, design, analysis, preparation of plans and specifications, permit applications, construction administration, and inspection of the project. Scheduling Priority This project was submitted by the Library & Learning Support Services department in 2019, and was reviewed by the FPC department, the Coordinated Operations Council, and the President’s Cabinet. It was scheduled as an educational space improvement to provide a supplemental learning environment for students in Building A. Background

The proposed Mid Valley Campus Center for Learning Excellence Building A Renovation of Space for Supplemental Instruction project was part of the College’s FY 2019-2020 Capital Improvement Projects. Library & Learning Support Services staff requested to

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renovate the existing unused space to provide supplemental instruction, test proctoring services, and related collaborative CLE functions. The existing CLE was within the same facility and this space would provide additional collaborative support for student success in traditionally challenging courses. The proposed scope of work is summarized as follows:

• Design to renovate the existing unused space for supplemental instruction • Demolition of existing walls and infrastructure • Renovation of walls, flooring, ceiling, and interior finishes • Renovation to add electrical and data infrastructure • 1,320 sq ft of space to be renovated

On September 24, 2019, the Board of Trustees approved the solicitation for architectural services. Solicitation for architectural qualifications began on October 1, 2019, for the purpose of selecting an architectural firm to prepare the necessary plans and specifications for the Mid Valley Campus Center for Learning Excellence Building A Renovation of Space for Supplemental Instruction project. A total of fourteen (14) firms received a copy of the RFQ and a total of five (5) firms submitted their responses on October 16, 2019. The total project budget was $224,200 and itemized in the table below:

Mid Valley Campus Center for Learning Excellence Building A Renovation of Space for Supplemental Instruction


Construction $132,000 Design 13,200 Miscellaneous 4,000 FFE 50,000 Technology 25,000 Total Project Budget $224,200

Funding Source

Funds for the Mid Valley Campus Center for Learning Excellence Building A Renovation of Space for Supplemental Instruction Project 2020-005C were budgeted in the Unexpended Construction Plant Fund for available use in fiscal year 2019-2020. A remaining budget balance of the FY20 Unexpended Plant Fund considering this month’s proposed project was provided under the agenda item titled Update on Status of Unexpended Plant Fund. Reviewers

The proposals were reviewed by College staff from the Facilities Planning & Construction, Maintenance & Operations, Library & Learning Support Services, and Purchasing departments.

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Enclosed Documents

Site plans indicating the location of the proposed Mid Valley Campus Center for Learning Excellence Building A Renovation of Space for Supplemental Instruction project were provided in the packet. The evaluation team members completed evaluations for the firms and provided the scoring and ranking summary. Upon a motion by Mr. Gary Gurwitz and a second by Mr. Paul R. Rodriguez, the Facilities Committee recommended Board approval to contract architectural design services with The Warren Group Architects, Inc. for the Mid Valley Campus Center for Learning Excellence Building A Renovation of Space for Supplemental Instruction project as presented. The motion carried.

Review and Recommend Action on Contracting Architectural Services for the Starr County Campus Workforce Center Building D Welding

Lab Expansion

Approval to contract architectural design services for the Starr County Campus Workforce Center Building D Welding Lab Expansion project will be requested at the December 10, 2019 Board meeting. Purpose

Architectural design services were necessary for design and construction administration services for the Starr County Campus Workforce Center Building D Welding Lab Expansion project. The design scope of work included, but was not limited to, design, analysis, preparation of plans and specifications, permit applications, construction administration, and inspection of the project. Scheduling Priority This project was submitted by the Welding department in 2019, and was reviewed by the FPC department, Coordinated Operations Council, and the President’s Cabinet. It was scheduled as an educational space improvement to provide additional and renovated welding lab stations in Building D. Background

The proposed Starr County Campus Workforce Center Building D Welding Lab Expansion project was part of the College’s FY 2019-2020 Capital Improvement Projects. The College’s Welding Program at Starr County Campus experienced a growth in enrollment and needed more space to accommodate demand. The Welding Department requested expanding the existing Welding Lab to allow for ten (10) more welding stations. Renovations of the existing welding lab would also be included.

The proposed scope of work is summarized as follows: • Design to expand the existing welding lab

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• Expansion will add an additional ten (10) welding stations • 1,000 sq ft of space to be expanded • Design the space to allow for additional automotive equipment for the automotive

program that is adjacent to the welding lab space

On September 24, 2019, the Board of Trustees approved the solicitation for architectural services. Solicitation for architectural qualifications began on October 14, 2019, for the purpose of selecting an architectural firm to prepare the necessary plans and specifications for the Starr County Campus Workforce Center Building D Welding Lab Expansion project. A total of nine (9) firms received a copy of the RFQ and a total of five (5) firms submitted their responses on October 30, 2019. The total project budget was $230,000 and itemized in the table below:

Starr County Campus Workforce Center Building D Welding Lab Expansion


Construction $150,000 Design 15,000 Miscellaneous 5,000 FFE 50,000 Technology 10,000 Total Project Budget $230,000

Funding Source

Funds for the Starr County Campus Workforce Center Building D Welding Lab Expansion Project 2019-014C were budgeted in the Unexpended Construction Plant Fund for available use in fiscal year 2019-2020. A remaining budget balance of the FY20 Unexpended Plant Fund considering this month’s proposed project was provided under the agenda item titled Update on Status of Unexpended Plant Fund. Reviewers

The proposals were reviewed by College staff from the Facilities Planning & Construction, Maintenance & Operations, and Purchasing departments. Enclosed Documents

Site plans indicating the location of the proposed Starr County Campus Workforce Center Building D Welding Lab Expansion project were provided in the packet. The evaluation team completed evaluations for the firms and provided the scoring and ranking summary. Upon a motion by Mr. Gary Gurwitz and a second by Ms. Rose Benavidez, the Facilities Committee recommended Board approval to contract architectural design services with Gignac & Associates, LLP. for the Starr County Campus Workforce Center Building D Welding Expansion project as presented. The motion carried.

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Review and Recommend Action on Contracting Construction Services for the Pecan Campus Arbor Brick Columns Repair and

Replacement

Approval to contract construction services for the Pecan Campus Arbor Brick Columns Repair and Replacement will be requested at the December 10, 2019 Board meeting. Purpose

The procurement of a contractor would provide for construction services necessary for the renovation of the Pecan Campus Arbor Brick Columns Repair and Replacement. Scheduling Priority This project was submitted as a Renewals & Replacements project by the Operations & Maintenance department in 2017, and was reviewed by the FPC and Operations & Maintenance departments. It was scheduled as a routine improvement to repair and replace the arbor brick columns throughout the Pecan Campus. Background

The Pecan Campus Arbor Brick Column Repairs & Replacement was a Renewals & Replacements project to repair and replace the arbor brick columns, many of which have developed multiple cracks. Through the College President’s authority, College staff contracted design services with Solorio Inc. to evaluate, provide recommendations, provide construction drawings, and provide construction administration for all repairs of the arbor brick columns for a total fee of $8,500. Expedited repairs were conducted at the arbor location on the south side of the Ann Richards Administration Building D due to the condition of those columns. College staff proposes to continue repairing the arbor brick columns in the remaining eleven (11) Pecan Campus locations as follows:

• North sides of Ann Richards Administration Building A • North side of Art Building B • North side of Sylvia Esterline Center for Learning Excellence Building C • North sides of Ann Richards Administration Building D • West side of Library Building F • East and west sides of Business and Science Building G • East and west sides of Student Activities Center Building H

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The project budget for FY 2019-2020, including amounts paid and pending payments from the completed expedited repairs, is summarized in the table below:

Pecan Campus Arbor Brick Column Repairs and Replacement Total Project Budget – FY 2019-2020

Budget Item Budget Amounts

Paid Pending

Payments from FY 2018-2019

Remaining Budget

Construction $200,000 $1,782 $0 $198,218 Design 11,000 0 1,500 9,500 Miscellaneous 10,000 0 0 10,000 Total $221,000 $1,782 $1,500 $217,718

Solicitation of competitive sealed proposals for this project began on October 8, 2019. A total of four (4) to general contractors. A total of one (1) proposal was received on October 24, 2019.

Timeline for Solicitation of Competitive Sealed Proposals

October 8, 2019 Solicitation of competitive sealed proposals began.

October 24, 2019 One (1) proposal was received.

College staff reviewed and evaluated the competitive sealed proposal and recommend Limon Masonry, LLC as the highest ranked in the amount of $148,000. Funding Source

Funds for the Pecan Campus Arbor Brick Columns Repair and Replacement Project 2017-016R were budgeted in the Renewals & Replacements fund for available use in fiscal year 2019-2020. A remaining budget balance of the FY20 Unexpended Plant Fund considering this month’s proposed project was provided under the agenda item titled Update on Status of Unexpended Plant Fund. Reviewers

The proposals were reviewed by the architect and College staff from the Facilities Planning & Construction, Maintenance & Operations, and Purchasing departments.

Source of Funding Remaining

Budget

Highest Ranked Proposal

Limon Masonry, LLC Estimated Budget

Variance Renewals & Replacements Fund $198,218 148,000 $50,218 Total Amount $198,218 148,000 $50,218

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Enclosed Documents

The packet included the project presentation, proposal ranking and evaluation, and fact sheet. Staff evaluated the proposal and provided a proposal summary. Upon a motion by Mr. Gary Gurwitz and a second by Mr. Paul R. Rodriguez, the Facilities Committee recommend for Board approval at the December 10, 2019 Board meeting, to contract construction services with Limon Masonry, LLC in the amount of $148,000 for the Pecan Campus Arbor Brick Columns Repair and Replacement project as presented. The motion carried.

Review and Recommend Action on Substantial Completion of the Pecan Campus Athletic Field Fence Enclosure

Approval of substantial completion of the Pecan Campus Athletic Field Fence Enclosure project will be requested at the December 10, 2019 Board Meeting:

Project Completion

Recommended Date Received

1. Pecan Campus Athletic Field Fence Enclosure Project No. 2019-004C Contractor: NM Contracting, LLC

Substantial Completion

Recommended

November 22, 2019

This project was submitted in 2019 by the Student Activities department, and has been reviewed by FPC department, the President’s Cabinet, the Coordinated Operations Council, the Facilities Committee, and the Board of Trustees. This project was prioritized as a non-educational space improvement to provide a fence to control access to the athletic fields on Pecan Campus. College staff visited the site and developed a construction punch list on November 22, 2019. A Certificate of Substantial Completion was issued. Substantial Completion was not accomplished within the time allowed in the Owner/Contractor agreement for this project by NM Contracting, LLC. Staff would work with the contractor regarding the issue of potentially imposing liquidated damages. Enclosed Documents A copy of the Substantial Completion Certificate and photos are enclosed for the Committee’s review and information. A remaining budget balance of the FY20 Unexpended Plant Fund considering this month’s proposed project was provided under the agenda item titled Update on Status of Unexpended Plant Fund. Upon a motion by Mr. Gary Gurwitz and a second by Ms. Rose Benavidez, the Facilities Committee recommended Board approval of substantial completion of the Pecan Campus Athletic Field Fence Enclosure project as presented. The motion carried.

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Review and Recommend Action on Substantial Completion of the Technology Campus Concrete Floor Repairs in Advanced Technical

Careers Building B

Approval of substantial completion of the Technology Campus Concrete Floor Repairs in Advanced Technical Careers Building B project will be requested at the December 10, 2019 Board Meeting:

Project Completion


1. Technology Campus Concrete Floor Repairs in Advanced Technical Careers Building B Project No. 2016-020R Engineer: CLH Engineering, Inc. Contractor: 5 Star GC Construction, LLC


Recommended

November 1, 2019

This project was submitted as a Renewals & Replacements project by the Operations & Maintenance department in 2016, and was reviewed by the FPC and Operations & Maintenance departments. This project was prioritized as a routine improvement to repair the concrete floor issues in Building B. College staff visited the site and developed a construction punch list on November 1, 2019. A Certificate of Substantial Completion was issued. Substantial Completion was accomplished within the time allowed in the Owner/Contractor agreement and approved change orders for this project by 5 Star GC Construction, LLC. Enclosed Documents A copy of the Substantial Completion Certificate and photos were provided for the Committee’s review and information. A remaining budget balance of the FY20 Unexpended Plant Fund considering this month’s proposed project was provided under the agenda item titled Update on Status of Unexpended Plant Fund. The Facilities Committee requested a better photograph of the project for the Board, as the picture provided in the Committee packet did not clearly illustrate the completed repairs. Upon a motion by Mr. Gary Gurwitz and a second by Mr. Paul R. Rodriguez, the Facilities Committee recommend for Board approval at the December 10, 2019 Board meeting, substantial completion of the Technology Campus Concrete Floor Repairs in Advanced Technical Careers Building B project as presented. The motion carried.

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Review and Recommend Action on Substantial and Final Completion for the Portable Buildings Civil Infrastructure at the Regional Center

for Public Safety Excellence

Approval of substantial and final completion for the Portable Buildings Civil Infrastructure at the Regional Center for Public Safety Excellence (RCPSE) project will be requested at the December 10, 2019 Board Meeting:

Project Completion


1. Portable Buildings Civil Infrastructure at the Regional Center for Public Safety Excellence Project No. 2019-018C Engineer: Dannenbaum Engineering Company–McAllen, LLC. Contractor: Roth Excavating, Inc.

Substantial and Final

Completion Recommended

November 5, 2019

This project was reviewed by FPC department, the President’s Cabinet, the Coordinated Operations Council, the Facilities Committee, and the Board of Trustees. This project was prioritized as an educational space improvement to provide the necessary civil infrastructure for the installation of portable buildings at the RCPSE. Substantial Completion Mr. Rick De La Garza informed the committee that substantial completion was ready, and recommended approval. Final Completion Mr. Rick De La Garza informed the committee that documents for final completion had been received, but staff was still reviewing the documentation. Mr. De La Garza recommended that the Committee only recommend Board approval of substantial completion, and not final completion. He expected to provide an update at the Board meeting, including a recommendation regarding final completion as appropriate. The following chart summarizes the above information:

Construction Budget

Approved Proposal Amount

Net Total Change Orders

Final Project Cost

Previous Amount Paid

Remaining Balance

$50,000.00 $50,000.00 $2,000.00 $52,000.00 $46,930.95 $5,069.05

On November 25, 2019, Dannenbaum Engineering Company–McAllen, LLC. inspected the site to confirm that all punch list items were completed.

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Enclosed Documents A copy of the Certificate of Substantial Completion is enclosed for the Committee’s review and information. Upon a motion by Mr. Gary Gurwitz and a second by Ms. Rose Benavidez, the Facilities Committee recommended Board approval of substantial completion of the Portable Buildings Civil Infrastructure at the Regional Center for Public Safety Excellence project, as presented. The motion carried.

Review and Discussion of Evaluation Criteria for Construction Proposals

At the Facilities Committee meeting on October 8, 2019, College staff was asked to provide an update on the current process and scoring used for the evaluation of construction proposals. The current evaluation process was approved by the Board of Trustees on November 26, 2013. The process includes forming an evaluation committee that reviews the proposals and scores them based on responses for each of the eight (8) questions on the Respondent Questionnaire that is included in the advertised Request for Proposals (RFP). The scoring is based on a point system for each criterion which is published in the RFP. Staff prepared a presentation detailing the process and scoring for the Board’s review and information. The Committee asked administration to include the presentation on the December 10, 2019 Regular Board Meeting agenda. The Committee also asked administration to look into evaluation procedures at other institutions. The Committee also asked about the inclusion of architects / design professionals on the evaluation committee that reviews and recommends Board approval of construction proposals. Administration affirmed that design professionals do participate as members of the evaluation committees, as outlined in the standard Architect/Engineer contract. The Committee provided feedback on the architect’s role in the committee, and asked administration to consider this feedback while revisiting the evaluation criteria. Legal counsel also advised that the role of the architect in the selection of construction proposals was based upon tradition, and architects were more central to this process prior to changes in state law. Legal counsel stated that the Board had discretion in revisiting this issue and establishing new procedures as appropriate.

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Executive Session:

The South Texas College Board Facilities Committee convened into Executive Session at 5:00 p.m. in accordance with Chapter 551 of the Texas Government Code for the specific purpose provided in: Section 551.071, Consultations with Attorney

1. Review and Recommend Action as Necessary on Outstanding Issues Action

Plan

Open Session:

The South Texas College Board Finance and Human Resources Committee returned to Open Session at 5:21 p.m. No action was taken in Executive Session.

Review and Recommend Action as Necessary on Outstanding Issues Action Plan

College staff from Finance and Administrative Services and Facilities Planning and Construction prepared a list outlining outstanding issues that are pending for various construction projects. The Committee packet included an Outstanding Issues Action Plan as developed and maintained by administration.

Campus Specific Outstanding Issues: 1. Pecan Campus 2. Regional Center for Public Safety Excellence

No action was taken.

Update on Status of Unexpended Plant Fund Construction Projects

The Facilities Planning and Construction staff provided a design and construction update. This update summarizes the status of each capital improvement and renewals & replacements project currently in progress. Mary Elizondo and Rick de la Garza were present to respond to questions and address concerns of the committee. No action was taken.

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Adjournment

There being no further business to discuss, the Facilities Committee Meeting of the South Texas College Board of Trustees adjourned at 5:22 p.m. I certify that the foregoing are the true and correct minutes of the December 3, 2019 Facilities Committee Meeting of the South Texas College Board of Trustees. _______________________ Mr. Gary Gurwitz, Presiding

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Review and Discussion of Evaluation Criteria for Construction Proposals

At the Facilities Committee meeting on October 8, 2019, College staff was asked to provide an update on the current process and scoring used for the evaluation of construction proposals. The current evaluation process was approved by the Board of Trustees on November 26, 2013. The process includes forming an evaluation committee that reviews the proposals and scores them based on responses for each of the eight (8) questions on the Respondent Questionnaire that is included in the advertised Request for Proposals (RFP). The scoring is based on a point system for each criterion which is published in the RFP. Timeline This item was first included on the Board agenda on October 29, 2019, but was deferred to a later date due to time constraints. It was included in the Facilities Committee and Board agendas for November 2019, at which the Chairman of the Board appointed a committee to review and propose revisions to the evaluation criteria, comprised of Mr. Gary Gurwitz, Dr. Alejo Salinas, Jr., and Ms. Rose Benavidez. Although discussed generally at the December 3, 2019 Facilities Committee, the item was deferred to the December 10, 2019 Board meeting, at which it was ultimately deferred to the January 14, 2020 Facilities Committee meeting. Below is a bulleted timeline of the above information:

October 2019 On October 8, 2019, Dr. Alejo Salinas, Jr. asked that the criteria for the

evaluation of construction proposals be presented for review and consideration by the Board.

On October 29, 2019, Mrs. Mary Elizondo was prepared to deliver the

presentation. o Due to time constraints, the presentation was deferred to the November

12, 2019 Facilities Committee meeting

November 2019 On November 12, 2019, Mrs. Elizondo was prepared to deliver the presentation

detailing the process to receive and evaluate construction proposals. o The Committee discussed the process in broad terms. o The Committee further recommended that the Chairman of the Board

appoint a committee to review Construction Proposal Evaluation Criteria. o The Committee deferred the presentation to the November 26, 2019

Regular Board Meeting.

On November 26, 2019, Mrs. Mary Elizondo was prepared to deliver the presentation.

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o Chairman Rodriguez appointed a committee comprised of Mr. Gary Gurwitz, Dr. Alejo Salinas, Jr., and Ms. Rose Benavidez to an ad-hoc committee for the purpose of reviewing and proposing revisions to the Construction Proposal Evaluation Criteria.

o Due to time constraints, the Board deferred the presentation to the December 3, 2019 Facilities Committee meeting

December 2019 On December 3, 2019, Mrs. Elizondo was prepared to deliver the presentation

detailing the process to receive and evaluate construction proposals. o The Committee discussed the process in broad terms, including the

inclusion of contracted design professionals on the team evaluating construction proposals.

o The Committee deferred the presentation to the December 10, 2019 Regular Board Meeting.

On December 10, 2019, Mrs. Mary Elizondo was prepared to deliver the presentation.

o Due to time constraints, the Board deferred the presentation to the January 14, 2020 Facilities Committee meeting

Staff has prepared a presentation detailing the process and scoring for the Board’s review and information.

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Evaluatio

n Crite

ria fo

r Co

nstructio

nProp

osals (RFP)

_______________________________________

Janu

ary 14, 2020 Facilities C

ommittee

Meetin

g

Mary Elizon

do, M

BA, C

PA, CFE, CGMA

Vice Preside

nt fo

r Finan

ce and

Adm

inistrative Services

Rick De La Garza

Dire

ctor of Facilitie

s Plan

ning

and

Con

struction

Rebe

cca Cavazos

Dire

ctor of P

urchasing an

d Distribution Services

21

Constructio

n Re

quest for Propo

sal ‐Evaluatio

n Process

Evaluatio

n Co

mmittee

•A diverse te

am of

subject e

xperts from

relevant dep

artm

ents

and/or fu

nctio

ns

assemble to evaluate

objectively.

Prop

osals R

eview

•Ind

epen

dently

review

ed and

evaluated by each

evaluatio

n committee

mem

ber to elim

inate

grou

p biases.

Scoring Crite

ria

•Evaluation Co

mmittee

validate scores and

prop

oses ven

dor to

the Facilities

Committee.

Facilities Co

mmittee

Re

commen

datio

n/Bo

ard Ap

proval

•Present Bid Sum

mary

Repo

rt to

the

Facilities C

ommittee

for recom

men

datio

n to th

e Bo

ard and to

the Bo

ard of Trustees

for a

pproval.

Award Co

ntract

•Award the vend

or th

e project a

nd execute

contract.

22

Texas Governm

ent C

ode Ch

apter 2

267: Pub

lic and

Priv

ate Facilities a

nd In

frastructure

In determining the aw

ard of a con

tract u

nder th

is chapter, the governmen

tal entity

may con

sider:

The price;

The offeror’s

experience and repu

tatio

n;

The qu

ality

of the

offe

ror’s

goo

ds or services;

The im

pact on the ability of the

governm

ental entity

to com

ply with

rules re

latin

g to historically und

erutilized bu

sinesses;

The offeror’s

safety record;

The offeror’s

propo

sed pe

rson

nel;

Whe

ther th

e offeror’s

financial capability is app

ropriate to

the size and scop

e of th

e project; and

An

y othe

r relevant factor spe

cifically listed

in th

e requ

est for bids, propo

sals or qualifications.

Constructio

n Re

quest for Propo

sal (RFP) Evaluation

Crite

ria Selectio

n

23

Texas G

overnm

ent C

ode Ch

apter 2

269: Con

tractin

g an

d Delivery Proced

ures fo

r Con

struction Projects

(a) T

he governm

ental entity

shall select the

offe

ror that sub

mits th

e prop

osal th

at offe

rs th

e be

st value

for the

governmen

tal entity

based

on:

(1) Selectio

n crite

ria in

the requ

est for propo

sal and

the weighted value for tho

se criteria in

the requ

est for propo

sal; and

(2) Its ra

nking evaluatio

n.

(b) T

he governm

ental entity

shall first a

ttem

pt to

negotiate a con

tract w

ith th

e selected

offe

ror. The governmen

tal entity

and its architect or e

ngineer m

ay disc

uss w

ith th

e selected

offe

ror o

ptions fo

r a sc

ope or time mod

ificatio

n and any price a

change associatedwith

the mod

ificatio

n.

(c ) If the governmen

tal entity

is unable to negotiate a sa

tisfactory contract with

the selected

offe

ror, the governmen

tal

entity shall, form

ally and

in writing, end

negotiatio

ns with

that offe

ror a

nd proceed

to th

e next offe

ror in the orde

r of the

selection ranking un

til a con

tract is reached

or a

ll prop

osals a

re re

jected

.

Constructio

n Re

quest for Propo


Compe

titive Sealed

Propo

sals

24

Evaluatio

ns are con

ducted

by em

ployees w

ho are kno

wledgeable on

the subject m

atter a

nd

professio

nals, su

ch as the

project architect, and

adh

ere to th

e following code

s:

Texas G

overnm

ent C

ode 22

67

Texas G

overnm

ent C

ode 22

69

The evaluators carefully con

sider all the inform

ation presented by th

e vend

or in

the RFP.

Constructio

n Re

quest for Propo


25

The Archite

ct is involved

with

the procurem

ent o

f con

struction services based

on the AIA Do

cument

B101

‐2017 Standard Form of A

greement B

etween the Owne

r and

Architect provide

d by Legal Cou

nsel.

3.5.3.2Co

nstructio

n Services Procuremen

t Pha

se

The Archite

ct sh

all assist th

e Owne

r in the procurem

ent o

f con

struction services, as follows:

1

together with

the Owne

r’s re

presentativ

e (s) shall pu

blicly ope

n the compe

titive sealed

propo

sals and read

aloud

the names of the

Offe

rors and

the mon

etary prop

osals, if any, stated in each prop

osal;

2

together with

the Owne

r’s re

presentativ

e (s) shall evaluate and

rank

each prop

osal su

bmitted

, in relatio

n to th

e pu

blish

ed selectio

n crite

ria, and

offe

rs its o

pinion

if one

is re

quested as to

the Offe

ror that o

ffers th

e be

st value

to th

e Owne

r’s Board of Trustees for the

district

based on

the pu

blish

ed selectio

n crite

ria and

on its ra

nking evaluatio

n; and

3

together with

the Owne

r’s re

presentativ

es, d

iscuss with

the selected

Offe

ror o

ptions fo

r a sc

ope or time mod

ificatio

n and anyprice

change associated with

the mod

ificatio

n, attem

pt to

negotiate a con

tract w

ith th

e selected

Offe

ror.

Constructio

n Re

quest for Propo


Archite

ct –AIA Do

cumen

t

26

The Engine

er is involved

with

the procurem

ent o

f con

struction services based

on the Co

ntract

Agreem

ent B

etween the Owne

r and

Engineer.

1.4.4 Bidd

ing or Negotiatin

g Ph

ase

Assist the

Owne

r in ob

taining bids, prepare and

evaluate tabu

latio

ns of b

id re

ceived

; and

subm

it the Engine

er’s

recommen

datio

n for the

award of con

tract to the Owne

r.

Constructio

n Re

quest for Propo


Engine

er –Co

ntract Agreemen

t

27

STC contacted othe

r com

mun

ity colleges and received

5 re

spon

ses.

Archite

cts a

nd engineers se

rve in different capacities as follows:

Ad

visory ro

le to

the evaluatio

n committee

Non

votingmem

ber o

f the

evaluation committee

An

evaluator in

the evaluatio

n committee

Re

view

and

opineon

technicalreq

uiremen

ts

Constructio

n Re

quest for Propo


Peer Review

28

Constructio

n Re

quest for Propo


Requ

est for Pub

lic Inform

ation

Re

quests fo

r Pub

lic In

form

ation are received

by the

College and

com

plies with

Texas Pub

lic In

form

ation

Act a

nd Board Policy 2510: R

eque

sts for Pub

lic

Inform

ation

In FY2018, a to

tal of 9

con

struction related

open

record re

quests were received

by the

College.

In FY2019, a to

tal of 4

0 constructio

n related

open

record re

quests were received

by the

College.

The inform

ation was re

leased

to th

e requ

estor b

y the Pu

rchasin

g De

partment a

fter Presid

ent’s

approval.

Re

leased

inform

ation includ

es ta

bulatio

n and

the evaluatio

n summary.

2

00

00

1

2

1

0

1

2

0

2

8

1

0

9

8

22

1

0

4

3

012345678910

Num

ber o

f Ope

n Re

cords R

eque

st Received

for F

Y201

8 an

d FY20

19

FY20

18FY20

19

29

Constructio

n RFP –Evaluatio

n Crite

ria Tim

eline

FY20

03

Crit

eria

for

eval

uatio

n of

pr

opos

als

was

upd

ated

.

FY20

05

Crit

eria

for

eval

uatio

n of

pr

opos

als

was

upd

ated

.

FY20

13

No

vem

ber

26,

201

3:T

he B

oard

app

rove

d th

e re

vise

d ev

alua

tion

crite

ria fo

r co

nstr

uctio

n pr

opos

als.

Cur

rent

Cu

rren

t:T

he C

olle

ge c

ontin

ues

to u

se t

he

eval

uatio

n cr

iteria

pre

viou

sly

Boa

rd a

ppro

ved

on 1

1/26

/13.

501. The

purchase price

102. The

repu

tatio

n of th

e vend

or and

the of th

e vend

or’s goo

ds and

/or services

153. The

quality of th

e vend

or’s goo

ds and

/or services.

154. The

exten

t to which th

e vend

or’s goo

ds and

/or

services m

eet STC

’s needs.

55. The

ven

dor’s

past relationship with

STC

.

56. The

impact on the abilit y of STC

to com

ply with

laws a

nd ru

les relating to historically und

erutilized

busin

esses.

100

Total possib

le points

501. The

Respo

nden

t’s price prop

osal.

102. The

Respo

nden

t’s experience in projects o

f the

type

requ

ested he

rein.

103. The

Respo

nden

t’s financial stand

ing.

104. The

qualifications and

experience of th

e team

mem

bers propo

sed to m

anage the project.

105. The

Respo

nden

t’s organiza

tion and approach to

the

project.

106. Respo

nden

t’s time fram

e for com

pleting the

project.

100

Total possib

le points

451. Respo

nden

t’s price prop

osal

102. Respo

nden

t’s experience and repu

tatio

n

103. The

quality of th

e Re

spon

dent’s goo

ds and

services

54. Respo

nden

t’s sa

fety re

cord.

85. Respo

nden

t’s propo

sed pe

rson

nel.

96.Re

spon

dent’s financial capability and

in re

latio

n to th

e siz

e and scop

e of th

e project

67. Respo

nden

t’s organiza


the project.

78. Respo

nden

t’s timeframe for com

pleting the project

100

Total possib

le points

30

Constructio

n RFP –Evaluatio

n Crite

ria

Scoring Summary 1. Respo

nden

t’s price prop

osal

45 Points

2. Respo

nden

t’s experience and repu

tatio

n 10

Points

3. The

quality of th

e Re

spon

dent’s good

s and

services

10 Points

4. Respo

nden

t’s sa

fety re

cord

5 Po

ints

5. Respo

nden

t’s propo

sed pe

rson

nel

8 Po

ints

6. Respo

nden

t’s financial capability and

in re

latio

n to th

e size and scop

e of th

e project

9 Po

ints

7. Respo

nden

t’s organiza


the project

6 Po

ints

8. Respo

nden

t’s timeframe for com

pleting the project

7 Po

ints

100 Po

ints

31

Constructio

n RFP

Respon

dent Que

stionn

aire

Crite

riaEvalua

tion Po

ints

1. Criterion: The

Respo

nden

t’s pric

e prop

osal

Maxim

um 45 po

ints

a. Refer to

RFP Sectio

n 4, Pricing and De

livery Sche

dule.

Score will be calculated

based

on

prop

osals sub

mitted

2. Criterion: Respo

nden

t’s experience an

d repu

tatio

n.Maxim

um 10 Po

ints

a. Provide

total num

ber o

f current com

pany employees.

b. Provide

dollar a

mou

nts for each project con

tracted in th

e past tw

enty fo

ur mon

ths.

c. Provide

num

ber o

f years you

r com

pany has been in business.

d. Are th

ere curren

tly or in the past five years, any judgmen

ts, claim

s, arbitration proceedings, claim

on bo

nds o

r suits pen

ding

or o

utstanding

against you

r organiza

tion or its o

fficers?

e. Provide

a customer re

ference list o

f no less th

an five (5

organiza

tions fo

r who

m you

r organiza

tion has p

reviou

sly provide

d services of e

qual

type

and

scop

e with

in th

e past five (5

) years as req

uested

in th

is RFP. Referen

ce list is to

includ

e comp any nam

e, con

tact person, te

leph

one

numbe

r and

descriptio

n of th

e project. Referen

ces w

ill be contacted as part o

f this e

valuation.

Points scale:

9 to 10 excellent

6 to 8 accep

table

3 to 5 m

arginal

0 to 2 poo

r/no

respon

se

Excellent –respon

dent provide

d inform

ation

which fu

lly add

ressed

or e

xceede

d the

requ

iremen

ts

Acceptab

le –respon

dent provide

d inform

ation which add

ressed

most b

ut not all

of th

e requ

iremen

ts

Margina

l –respon

dent provide

d minim

al

inform

ation on

requ

iremen

tsPo

or/no respon

se –respon

dent provide

d inadeq

uate re

spon

ses to requ

iremen

ts or d

id

not respo

nd.

32

Crite

riaEvalua

tion Po

ints

3. Criterion: The

qua

lity of th

e Re

spon

dent’s good

s or services.

Maxim

um 10 Po

ints

a. Describe your com

pany's qu

ality

con

trol program

.

b. Explain th

e metho

ds used to m

aintain qu

ality

con

trol in th

e constructio

n project.

c.De

scrib

ecompany’sprocessfor

addressin

gwarrantyclaims?

d.De

scrib

etheexpe

rienceof

keype

rson

nelrespo

nsibleform

aintaining

quality

control.

e.Provideexam

ples

ofpastSTCconstructio

nprojectsor

othe

rsim

ilarp

rojects.(allrespon

dentswillreceivean

minim

umof

3po

intsforitem

(e)u

nlessitisde

term

ined

that

pastpe

rformance

ispo

or).

References

forsim

ilarp

rojectswillbe

contactedandrespon

seswillbe

considered

aspartof

thisevaluatio

n.

Points scale:

9 to 10 excellent

6 to 8 accep

table

3 to 5 m

arginal

0 to 2 poo

r/no

respon

se

4. Criterion: Respo

nden

t’s sa

fety re

cord.

Maxim

um 5 Points

a. Provide

cop

y of you

r com

pany’s safety program

or d

escribe ho

w job site safety is m

anaged

. Includ

e safety policies which employees m

ust

be in

com

pliance with

.

b. W

hat is y

our com

pany’s Expe

rience Mod

ifier Rate (EMR) fo

r the

three (3) m

ost recent a

nnual insurance‐year ratings?

c. Have you had any OSH

A fin

es with

in th

e last th

ree (3) years? If yes, provide

details.

Points scale:

5 excellent

4 acceptable

2 to 3 m

arginal

0 to 1 poo

r/no

respon

se

Constructio

n RFP

Respon

dent Que

stionn

aire

Excellent –respon

dent provide

d inform

ation

which fu

lly add

ressed

or e

xceede

d the

requ

iremen

ts

Acceptab

le –respon

dent provide

d inform

ation which add

ressed

most b

ut not all

of th

e requ

iremen

ts

Margina

l –respon

dent provide

d minim

al

inform

ation on

requ

iremen

tsPo

or/no respon

se –respon

dent provide

d inadeq

uate re

spon

ses to requ

iremen

ts or d

id

not respo

nd.

33

Crite

riaEvalua

tion Po

ints

5. Criterion: The

Respo

nden

t’s propo

sed pe

rson

nel.

Maxim

um 8 Points

a. Provide

resumes of the

Respo

nden

t’s te

am th

at will be directly involved

in th

e project. The

resume must include

experience in similar p

rojects,

numbe

r of years with

the firm and

city

of residen

ce.

b. Describe the project a

ssignm

ents and

the pe

rcent o

f tim

e each te

am m

embe

r will be involved

in th

e project.

c. Provide

list of m

embe

r(s) on your staff, directly involved

in m

anaging the project, who

are Certified Co

nstructio

n Manager th

rough the

Constructio

n Managem

ent A

ssociatio

n of America (CMAA

) or sim

ilar.

d. W

ithin 24 ho

urs a

fter the

propo

sal delivery date and

time, provide

a list of key su

bcon

tractors to

be used

includ

ing a list o

f five projects re

cently

completed

by each su

bcon

tractor.

Points scale:

8 excellent

6 to 7 accep

table

3 to 5 m

arginal

0 to 2 poo

r/no

respon

se

6. C

rite

rio

n:

Res

po

nd

ent’

s fi

nan

cial

cap

abil

ity

and

rel

atio

n t

o t

he

size

an

d s

cop

e o

f th

e p

roje

ct.

Max

imu

m 9

Po

ints

a. Attach a letter of intent from a su

rety com

pany indicatin

g your com

pany’s ability to

bon

d for the

entire

con

struction cost ofthe

project and

total

bond

ing lim

itatio

n.

b. Is you

r com

pany currently in

default on

any loan

agreement o

r financing

agreement w

ith any bank, financial institution or other entity

? If yes,

provide de

tails and

prospects fo

r resolution.

c. Provide

a list and

descriptio

n of all constructio

n projects currently und

er con

tract including

total cost a

nd start a

nd end

dates.

d. Attach a Du

nn and

Bradstreet A

nalysis

or current financial statements, p

referably audited.

Points scale:

8 to 9 excellent

6 to 7 accep

table

3 to 5 m

arginal

0 to 2 poo

r/no

respon

se

Constructio

n RFP

Respon

dent Que

stionn

aire

Excellent –respon

dent provide

d inform

ation

which fu

lly add

ressed

or e

xceede

d the

requ

iremen

ts

Acceptab

le –respon

dent provide

d inform

ation which add

ressed

most b

ut not all

of th

e requ

iremen

ts

Margina

l –respon

dent provide

d minim

al

inform

ation on

requ

iremen

tsPo

or/no respon

se –respon

dent provide

d inadeq

uate re

spon

ses to requ

iremen

ts or d

id

not respo

nd.

34

Crite

riaEvalua

tion Po

ints

7. Criterion: The

Respo

nden

t’s organ

ization an

d ap

proa

ch to

the project.

Maxim

um 6 Points

a. Provide

a statem

ent o

f the

project app

roach.

b. Sub

mit a work sche

dule with

key dates and

mileston

es.

c. Do you anticipate difficulties in se

rving STC and ho

w do you plan

to m

anage these? W

hat a

ssistance will you

requ

ire from

STC?

Points scale:

6 excellent

4 to 5 accep

table

2 to 3 m

arginal

0 to 1 poo

r/no

respon

se

8. Criterion: Respo

nden

t’s time fram

e for com

pleting the project

Maxim

um 7 Points

a. Refer to

RFP Sectio

n 4, Pricing and De

livery Sche

dule

Score will be calculated

based

on prop

osals

subm

itted

Total possible po

ints

100 Po

ints

Constructio

n RFP

Respon

dent Que

stionn

aire

Excellent –respon

dent provide

d inform

ation

which fu

lly add

ressed

or e

xceede

d the

requ

iremen

ts

Acceptab

le –respon

dent provide

d inform

ation which add

ressed

most b

ut not all

of th

e requ

iremen

ts

Margina

l –respon

dent provide

d minim

al

inform

ation on

requ

iremen

tsPo

or/no respon

se –respon

dent provide

d inadeq

uate re

spon

ses to requ

iremen

ts or d

id

not respo

nd.

35

Que

stions?

36


Review and Recommend Action on Substantial Completion of the Portable Buildings Mechanical, Electrical, and Plumbing (MEP) Infrastructure at the

Regional Center for Public Safety Excellence

Approval of substantial completion of the Portable Buildings MEP Infrastructure at the Regional Center for Public Safety Excellence (RCPSE) project will be requested at the January 28, 2020 Board Meeting:

Project Completion


1. Portable Buildings MEP Infrastructure at the Regional Center for Public Safety Excellence Project No. 2019-018C Engineer: DBR Engineering Consultants, Inc. Contractor: Metro Electric, Inc.


Recommended

January 8, 2020

This project has been reviewed by FPC department, the President’s Cabinet, the Coordinated Operations Council, the Facilities Committee, and the Board of Trustees. This project was prioritized as an educational space improvement to provide the necessary MEP infrastructure for the installation of portable buildings at the RCPSE. College staff visited the site and developed a construction punch list on January 8, 2020. A Certificate of Substantial Completion has been issued. Substantial Completion was accomplished within the time allowed in the Owner/Contractor agreement for this project by Metro Electric, Inc. Enclosed Documents A copy of the Substantial Completion Certificate and photos are enclosed for the Committee’s review and information. A remaining budget balance of the FY20 Unexpended Plant Fund considering this month’s proposed project may be found under the agenda item titled Update on Status of Unexpended Plant Fund. Recommended Action It is recommended that the Facilities Committee recommend for Board approval at the January 28, 2020 Board meeting, substantial completion of the Portable Buildings MEP Infrastructure at the RCPSE project as presented.

37

200 South 10th Street Suite 901

McAllen, TX 78501

v 956.683.1640

www.dbrinc.com TBPE Firm Registration No. 2234

NOTICE OF SUBSTANTIAL COMPLETION

PROJECT NO. 198012.000

PROJECT: RCPSE Portable Buildings

DATE OF SUBSTANTIAL COMPLETION: January 8, 2020

To: Metro Electric 1901 Industrial Dr McAllen, TX 78504 Gentlemen: This is to advise you that the Work has been reviewed, inspected and determined, to the best knowledge, information and belief of the Engineer, to be substantially complete as of the date noted above in accordance with the criteria outlined in The General Conditions of the Contract and the Specifications, including without limitation a) suitable for occupancy, b) determined to be fully and comfortably usable, and c) fully cleaned and appropriate for presentation to the public. A punch list of work to be completed, work not in compliance with the Drawings or Specifications, and unsatisfactory work is attached. The Contractor shall complete each and every item identified on the punch list specifying the Subcontractor or trade responsible for the work, and the dates that the completion or correction will be commenced and finished prior to Final Acceptance Except as stated in this Notice of Substantial Completion, all manufacturers’ warranties, other special warranties and the Contractor’s one-year obligation to perform remedial work, shall commence on the Date of Substantial Completion noted above. This Notice of Substantial Completion shall be effective and establish the Date of Substantial Completion. ________________________________ By: Hugo H. Avila, P.E. Date: January 8, 2020 Project Manager

38

Region

al Center for Pub

lic Safety Excellence

Portable Buildings M

EP Infrastructure

39

Project Fact Sheet

1/8/2020

Project Name: RCPSE ‐ Portable Buildings MEP Infrastructure Project No. 2019‐018C

Contract Budget

Actual

Expenditures

To Date

Variance of Original

Budget vs. Actual

Expenditures To Date

Funding Source(s): Renewals & Replacements Fund Construction: 123,291$ 52,840$ 70,452$ Design: 5,900 4,720 1,180 Miscellaneous: ‐ 3,008 (3,008) FFE: ‐ ‐ ‐ Technology: ‐ ‐ ‐ Total: 129,191$ 60,568$ 68,624$

Architect/Engineer: DBR / Dannenbaum Eng.

Contractor:

STC FPC Project Manager: Samuel Saldaña

Substantial

Completion TBD

Board

Acceptance TBD

Final Completion TBD

Board

Acceptance TBD

Board Approval of Architect

Board Approval

of Schematic

Design

Board Approval

of Contractor

Construction Start

Date

Substantial

Completion Date

FFE Completion of Move

In

3/26/2019 N/A 7/23/2019 7/29/2019 1/9/2020 1/18/2020

Fiscal Year Construction Design Misc. FFE Tech

2019‐20 $ 52,840 4,720$ $ 3,008 ‐$ $ ‐ Project Total $ 52,840 $ 4,720 $ 3,008 $ ‐ $ ‐

Provide MEP infrastructure for the installation of portable

buildings.

Installation of electrical, mechanical, plumbing, and communication infrastructure for the

portable buildings, including wiring, conduit, panels, data cabling, and HVAC drains.

Board Approval of

Schematic Design

N/AMetro Electric, Inc.

Project Description Project Scope

$ 60,568

Current Agenda Item

1/14/20 Facilities Committee: Review and Recommend Action on Substantial Completion for the Portable Buildings Mechanical, Electrical, and Plumbing (MEP) Infrastructure at the


Projected Timeline

Final Completion Date

12/18/2019

Project Calendar of Expenditures by Fiscal Year

Project Total60,568$

40


Review and Recommend Action on Final Completion of the Technology Campus Concrete Floor Repairs in Advanced Technical Careers Building B

Approval of final completion of the Technology Campus Concrete Floor Repairs in Advanced Technical Careers Building B project will be requested at the January 28, 2020 Board Meeting:

Project Completion


1. Technology Campus Concrete Floor Repairs in Advanced Technical Careers Building B Project No. 2016-020R Engineer: CLH Engineering, Inc. Contractor: 5 Star GC Construction, LLC

Final Completion Recommended

January 6, 2020

This project was submitted as a Renewals & Replacements project by the Operations & Maintenance department in 2016, and was reviewed by the FPC and Operations & Maintenance departments. This project was prioritized as a routine improvement to repair the concrete floor issues in Building B. Final Completion, including punch list items, was accomplished as required in the Owner/Contractor agreement for this project. It is recommended that substantial and final completion and release of final payment for this project with 5 Star GC Construction, LLC be approved. The original cost approved for this project was in the amount of $64,300. The following chart summarizes the above information:

Construction Budget

Approved Proposal Amount

Net Total Change Orders

Final Project Cost

Previous Amount Paid

Remaining Balance

$80,000.00 $64,300.00 $14,375.00 $78,675.00 $74,741.25 $3,933.75

On January 6, 2020, CLH Engineering, Inc. inspected the site to confirm that all punch list items were completed. Enclosed Documents A copy of the Final Completion is enclosed for the Committee’s review and information. Recommended Action It is recommended that the Facilities Committee recommend for Board approval at the January 28, 2020 Board meeting, final completion of the Technology Campus Concrete Floor Repairs in Advanced Technical Careers Building B project and release of final payment of $3,933.75 to 5 Star GC Construction, LLC as presented.

41

CLHENGINEERING, INC. TBPE FIRM No. 8719

701 S 15th Street McAllen, TX 78501

P: (956) 687 5560 F: (956) 687 5561

January 6, 2020 Mr. Ricardo de la Garza Director of Facilities Planning and Construction P.O. Box 9701 McAllen, TX 78501

Project: STC Technology Building B Concrete Floor Repairs

Owner: South Texas College

Contractor: 5 Star GC Construction, LLC Dear Mr. de la Garza, A final inspection of the “STC Technology Building B Concrete Floor Repairs” project was conducted today, January 6, 2020, to determine construction completion. All work was found to be in substantial conformance with the plans and specifications of the project’s contract documents. We recommend the construction project to be accepted as complete. But, we do not recommend the release of the final payment to 5 Star GC Construction, LLC until the closeout documents have been submitted and accepted. It has been a pleasure to be able to serve you in this matter, should any questions arise, please feel free to call my office at (956) 687-5560. Respectfully submitted, 1-6-20 Cloromiro Hinojosa Jr., P.E. CLH Engineering, Inc.

42

Cloromiro

clh seal

Cloromiro

New Stamp

Project Fact Sheet

1/9/2020

Project Name: Technology Campus ‐ Building B Concrete Floor Repairs Project No. 2016‐020R

Original Budget

Actual

Expenditures

To Date

Variance of Original

Budget vs. Actual

Expenditures To Date

Funding Source(s): Renewals & Replacements Fund Construction: 80,000$ 74,741$ 5,259$

Design: 4,800 3,200 1,600

Miscellaneous: 10,407 9,022 1,385

FFE: ‐ ‐

Technology: ‐ ‐

Total: 95,207$ 86,963$ 8,244$

Architect/Engineer: CLH Engineering

Contractor:

STC FPC Project Manager: David Valdez

Substantial

Completion TBD

Board

Acceptance TBD

Final Completion TBD

Board

Acceptance TBD

Board Approval of Architect

Board Approval

of Schematic

Design

Board Approval

of Contractor

Construction Start

Date

Substantial

Completion Date

FFE Completion of Move

In

N/A N/A 10/30/2018 12/22/2018 11/1/2019 N/A

Fiscal Year Construction Design Misc. FFE Tech

2019‐20 $ 74,741 3,200$ $ 9,022 ‐$ $ ‐ Project Total $ 74,741 $ 3,200 $ 9,022 $ ‐ $ ‐

Repair the concrete floors in Building B. Repair of concrete floor in Building B (West Building) due to subgrade movement.

Board Approval of

Schematic Design

N/A5 Star GC Construction, LLC

Project Description Project Scope

$ 86,963

Current Agenda Item

1/14/20 Facilities Committee: Review and Recommend Action on Final Completion of the Technology Campus Concrete Floor Repairs in Advanced Technical Careers Building B

Projected Timeline

Final Completion Date

12/1/2019

Project Calendar of Expenditures by Fiscal Year

Project Total

86,963$

43


Review and Recommend Action as Necessary on Outstanding Issues Action Plan

College staff from Finance and Administrative Services and Facilities Planning and Construction have prepared a list outlining outstanding issues that are pending for various construction projects. The Committee packet includes an Outstanding Issues Action Plan as developed and maintained by administration.

Campus Specific Outstanding Issues: 1. Pecan Campus Sand Volleyball Courts 2. Pecan Campus Athletic Field Fence Enclosure

The Facilities Committee will be asked to review and recommend action as necessary to the Board.

44

# Description of IssuesResponsible

Parties Status Due Date Comments/Notes Resolution / Action Item

1

Pecan Campus Sand Volleyball Court Issues

Non-comforming sand materialNM Contracting Pending

11/26/20191/10/2020

5/30/2019: Sand issue was brought to the attention of the NM Contracting by Alvarado Architects & Associates

11/20/19: Legal counsel reviewing all pertinent documents regarding sand material issue, including but not limited to agreements, contract documents, submittals, testing reports, and correspondence. Legal counsel to provide direction on how to proceed once review has been completed. Staff has maintained a detailed timeline of the issue.

11/26/19: Staff consulted with legal counsel and was instructed to notify the contractor that the nonconforming sand will need to be replaced to conform with plans and specifications.

1/7/2020: NM Contracting , LLC has stated that the sand supplier will be reopened on 1/8/2020 so they can provide a sand sample for testing and approval by the Architect. The contractor stated that due to the sand supplier not operating during the holiday break, they will not be able to complete the work by the January 13, 2020 deadline.

Staff will request direction from Legal Counsel.

2

Pecan Campus Athletic Field Fence Enclosure

Late Substantial Completion

NM Contracting Pending11/26/20191/10/2020

Date of Substantial Completion by Contract: August 15, 2019

11/20/19: Substantial Completion walk-thru scheduled for November 22, 2019. Contractor has passed the established Substantial Completion date and may be subject to liquidated damages of $100 per day as per the owner/contractor agreement. Staff will discuss with legal counsel to determine direction on how to proceed. Staff has maintained a detailed timeline of the issue.

11/26/19: Legal counsel has provided direction to possibly negotiate a liquidated damages amount.

1/7/2020: NM Contracting, LLC has agreed to pay liquidated damages in the amount of $4,950 and provide a credit of $1,120 for work not completed. As of 1/7/2020, the contractor has not provided closeout documents or requested a final completion walkthrough to verify that the punchlist items have been completed. The project will not be certified for final completion until closeout documents and punchlist items are completed.

Staff has notified the contractor that the final completion walkthrough and closeout documents are still pending.

Outstanding Issues Action PlanJanuary 14, 2020 Facilities Committee Meeting

as of 1/7/20

Pecan Campus

45


Update on Status of Unexpended Plant Fund Construction Projects

The Facilities Planning and Construction staff prepared the attached design and construction update. This update summarizes the status of each capital improvement and renewals & replacements project currently in progress. Mary Elizondo and Rick de la Garza will be present to respond to questions and address concerns of the committee.

46

Pending Approval to Start Bidding and Negotiations √ Approved and In Progress

PD Project Development Board Approval

Project Start (RFQ,Ad,Bd App) Construction Phase + Preparing for Approval

Design Phase Project Complete

Schematic Design Approval

# Proposed Projects Method Budget PM

Months J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D

1 Pecan ‐ Sand Volleyball Courts C 15,884 DV 1 1 1 1 1 1 1 1 1 1 1 1 1

2 Pecan ‐ Library (Renovation/Expansion) A 500,000 DV 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1

3 Pecan ‐ Building M Office and Work Space Renovation A 420,000 MV 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1

4 Pecan ‐ Athletic Field Fence Enclosure FPC TBD DV 1 1 1 1 1 1 1 1 1 1 1

5 Pecan ‐ Building D Renovation A 180,000 1 1 1 1 1 1 1 1

6 Pecan ‐ Building H Cafeteria Renovation for Culinary Arts A 600,000 MV 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1

7 Pecan ‐ Building H West Elevation Modifications A 150,000 TBD 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1

8 Pecan ‐ Park and Ride Renovation and Fence Enclosure for

College Vehicles A 60,000

1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1

9 Pecan ‐ Cooling Tower Screen Upgrades A 275,000 TBD 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1

10 Pecan ‐ Site Improvements to North Pecan Campus 0&M 125,000 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1

11 Pecan ‐ Business and Science Building G Classroom Renovation A/MEP 188,000 SS 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1

12 Pecan ‐ Entry Monument Sign FPC 100,000 DV 1 1 1 1 1 1 1 1 1 1 1 1

13 Pecan ‐ Arbor Brick Columns Repair & Replacement (RR) O&M 200,000 MV 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1

14 Pecan ‐ Building X Data Cabling Infrastructure Replacement

(RR) IT 90,000

RDLG 1 1 1

15 Pecan ‐ Building J Data Cabling Replacement (RR) IT 200,000 RDLG 1 1 1

16 Pecan ‐ Ann Richards Administration Building A Data Cabling

Infrastructure Replacement (RR) IT 80,000

1 1 1 1

17 Pecan ‐ Art Building B Data Cabling Infrastructure Replacement

(RR) IT 40,000

1 1 1 1

18 Pecan ‐ Student Activities Center Building H Data Cabling


1 1 1 1

19 Pecan ‐ Information Technology Building M Generator

Replacement (RR) MEP 250,000 RG

1 1 1 1 1 1 1 1 1 1 1 1

20 Pecan ‐ Reseeding and Regrading of Athletic Fields (RR) C 125,000 DV 1 1 1 1 1 1 1 1

LEGEND FOR PROJECT PHASES STATUS

Facilities Planning & Construction Department

FY 2019‐20 Master Schedule for Capital Improvement Projects (CIP)

and

Renewal and Replacement (R&R) Projects

FY2022

Sept. 21' ‐

Dec. 21'

✓✓

Status

Pecan Campus

✓

✓COMPLETE

✓

ON HOLD

ON HOLD

FY2019

Jan. 19' ‐ Aug. 19'

FY2020

Sept. 19' ‐ Aug. 20'

FY2021

Sept. 20' ‐ Aug. 21'

✓

ON HOLD

ON HOLD

✓

✓

1 of 4 1/6/202047











and


FY2022

Sept. 21' ‐

Dec. 21'Status

FY2019

Jan. 19' ‐ Aug. 19'

FY2020

Sept. 19' ‐ Aug. 20'

FY2021

Sept. 20' ‐ Aug. 21'

21 Pecan Plaza ‐ Kinesiology Renovation A 122,000 MV 1 1 1 1 1 1 1 1 1 1 1 1 1 1

22 NAH ‐ Student Success Center Renovations A 130,000 1 1 1 1 1 1 1 1 1 1 1

23 NAH ‐ Student Services Renovation A 275,000 SS 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1

24 NAH ‐ West Entry Campus Sign FPC 75,000 DV 1 1 1 1 1 1 1 1 1

25 NAH ‐ West Side Window Waterproofing (RR) O&M 50,000 1 1 1 1 1

26 NAH ‐ Westside Elevators Refurbishment (RR) O&M 150,000 1 1 1 1

27 NAH ‐ Resurface Parking Lot #1 (RR) C 250,000 1 1 1 1 1 1 1 1 1 1

28 NAH ‐ Roofing Replacement (RR) O&M 250,000 MV 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1

29 NAH ‐ NAH East Building A Analog to Digital Conversion (RR) IT 500,000 1 1 1 1

30 NAH ‐ NAH East Building A Data Cabling Infrastructure

Replacement (RR) IT 150,000

1 1 1 1

31 TC ‐ Automotive Lab Exhaust System MEP 100,000 MV 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1

32 TC ‐ Building A & B Renovations A 750,000 SS 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1

33 TC ‐ Shipping and Receiving Building D Office Renovation O&M 50,000 1 1 1 1 1 1 1 1

34 TC ‐ Technology Campus Site Improvements C 50,000 TBD 1 1 1 1 1 1 1 1 1 1 1 1 1

35 MV ‐ Thermal Plant Renovation A 160,000 SS 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1

36 MV‐ Student Service Renovation A 200,000 SS 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1

37 MV ‐ East Loop Drive C 187,000

38 MV‐ Center for Learning Excellence Building A Renovation of

Space for Supplemental Instruction A 132,000

DV 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1

39 MV ‐ Resurfacing Parking Lot #3 (RR) C 50,000 SS 1 1 1 1 1 1 1 1 1 1 1 1 1 1

40 MV ‐ Resurfacing Parking Lot #7 (RR) C 90,000

41 MV ‐ Resurfacing Northwest Drive (RR) C 180,000 SS 1 1 1 1 1 1 1 1 1 1 1 1 1 1

42 MV ‐ Roofing Replacement Buildings D,E, & F (RR) FPC 860,000 MV 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1

43 MV ‐ Drainage Improvements Phase I (RR) C 290,000 SS 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1

✓

✓ RDLG

✓ RDLG

COMPLETE

Pecan Plaza

Dr. Ramiro R. Casso Nursing and Allied Health Campus

✓

COMPLETE✓

✓Technology Campus

RDLG

RDLG

COMPLETE

✓ON HOLD

✓✓

✓✓

ON HOLD

Mid‐Valley Campus

2 of 4 1/6/202048











and


FY2022

Sept. 21' ‐

Dec. 21'Status

FY2019

Jan. 19' ‐ Aug. 19'

FY2020

Sept. 19' ‐ Aug. 20'

FY2021

Sept. 20' ‐ Aug. 21'

44 Starr ‐ Student Services Building G Renovation A 160,000 SS 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1

45 Starr ‐ Cultural Arts Center Renovations A 100,000 TBD

46 Starr ‐ Worforce Center D Welding Expansion A 150,000 MV 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1

47 Starr ‐ Repaint Stucco Buildings (RR) FPC 80,000

48 Starr ‐ Roofing Replacement (RR) O&M 770,000 MV 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1

49 Starr ‐ Administration/Bookstore Building A Data Cabling


1 1 1 1

50 Starr ‐ Center for Learning Excellence Building B Data Cabling


1 1 1 1

51 Starr ‐ North Academic Building C Data Cabling Infrastructure

Replacement (RR) IT 40,000

1 1 1 1

52 RCPSE ‐Target Range A 374,531 RC 1

53 RCPSE ‐ Portables A 315,188 SS 1 1 1 1 1 1 1 1 1 1 1

54 RCPSE ‐ Chiller Relocation O&M TBD RC 1 1 1

55 RCPSE ‐ Canopy for Safety Training Vehicles FPC 85,000 TBD

56 RCPSE ‐ Canopy for Students/Instructors FPC 250,000 TBD

57 RCPSE ‐ Fire Training Area A 426,000 TBD

58 RCPSE ‐ Running and Exercise Track C 150,000 TBD

59 RCPSE ‐ Additional Parking Lot C 266,000 TBD

60 HEC LJ ‐ Exterior Building and Wayfinding Signage A 50,000 DV 1 1 1 1 1 1 1 1 1

61 DW ‐ Irrigation System Controls Upgrade (RR) O&M 70,000 O&M

62 DW ‐ Fire Alarm Panel Replacement/Upgrades (RR) O&M 180,000 O&M

63 DW ‐ Land 3,000,000

64 DW ‐ Renovations and Contingencies 750,000

65 DW ‐ Outdoor Furniture FPC 25,000 1 1

66 DW ‐ Facility Signage 50,000

67 DW ‐ Removal of Existing Trees 25,000

68 DW ‐ Facilities Condition Assessment 50,000

ON HOLD✓

ON HOLD

Starr County Campus

RDLG

RDLG

See Note #1See Note #1See Note #1

✓

✓

✓✓✓

See Note #1See Note #1


Higher Education Center La Joya

RDLG

District Wide

✓ON HOLD

✓

3 of 4 1/6/202049











and


FY2022

Sept. 21' ‐

Dec. 21'Status

FY2019

Jan. 19' ‐ Aug. 19'

FY2020

Sept. 19' ‐ Aug. 20'

FY2021

Sept. 20' ‐ Aug. 21'

69 DW ‐ Automatic Doors Phase III 81,575 1 1 1 1 1 1

70 DW ‐ Campus Master Plan 375,000

71 DW ‐ Bus Drop Off Areas 35,000 1 1 1 1

72 DW ‐ Additional Scope 3,000,000

73 DW ‐ Renewals & Replacements (RR) 150,000

74 DW ‐ Marker Boards Replacement (RR) 200,000 SS 1 1 1 1 1 1 1 1 1

75 DW ‐ Interior LED Lighting Upgrade Ph I (RR) 110,000 O&M

76 DW ‐ Exterior Walkway LED Lighting Upgrade Ph I (RR) 35,000 O&M

77 DW ‐ FOCUS on Active Learning Classroom (RR) 30,000

78 DW ‐ Interior Lighting Controls Upgrade (RR) 75,000 O&M

79 DW ‐ Flooring Replacement (RR) 500,000

80 DW ‐ Restroom Fixtures Replacement & Upgrade (RR) 25,000 O&M

81 DW ‐ Water Heater Replacement & Upgrade (RR) 20,000 O&M

82 DW ‐ Door Access Controls Replacement (RR) 30,000 O&M

83 DW ‐ HVAC Upgrades (RR) 600,000 O&M

84 DW ‐ Water Pump Stations (RR) 25,000 O&M

85 DW ‐ Exterior Lighting Upgrade (RR) 250,000 O&M

86 DW ‐ Keyless Entry Access Upgrades (IT) (RR) 50,000 O&M

87 Camera Replacement 98,000

88 Basketball Court Repainting 55,000 1 1 1 1 1 1

J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D

89 DW ‐ Fence Enclosures 36,000 1 1 1 1 1 1

90 DW ‐ Automatic Doors Phase IV 85,000 1 1 1 1 1 1 1 1

Number of projects in progress 18 19 19 20 21 24 26 29 34 34 33 33 39 38 35 31 9 8 8 8 6 2 2 2

Note #1: Project on hold until site drainage evaluation is complete

✓ON HOLDCOMPLETECOMPLETE

✓✓

✓

✓

✓✓✓

✓

✓

COMPLETECOMPLETE

District Wide ‐ Proposed New Projects FY 2019 ‐ 2020

4 of 4 1/6/202050

South Texas College

Unexpended Plant Fund ‐ Capital Improvement Projects (CIP)

Project Schedule

COC COC

# Project No. Projects Architect/Engineer ContractorReview &

Approval

Facilities Committtee

Review & ApprovalBoard Approval

Architect/Engineer

Recommendation and

Approval

Board Approval

of A/E

Review &

Approval of

Schematic

Design

Facilities Committee

RecommendationBoard Approval


Contractor

Recommendation

Board Approval of

Contractor

Construction Start

Date

Substantial

Completion Date

Final Completion

Date

FFE Completion of

Move In

Estimated Project

Duration

1 2016‐014C Sand Volleyball Courts Alvarado Architects NM Contracting, LLC. N/A N/A N/A 2/6/2018 2/27/2018 N/A N/A N/A 12/4/2018 12/13/2018 2/21/2019 12/27/2019 1/27/2020 N/A 23 months

2016‐018C 2/4/2020 3/10/2020 3/31/2020

5/5/2020 6/9/2020 6/23/2020

3 2018‐014C

Information Technology Building M Office and Work

Space Renovation

Boultinghouse Simpson

Gates Architects (BSGA) TBD N/A 10/30/2018 12/13/18 12/4/2018 12/13/2018 N/A 5/14/2019 5/30/2019 11/12/2019 11/26/2019 1/6/2020 5/6/2020 6/6/2020 7/6/2020 20 months

4 2019‐004C Athletic Field Fence Enclosure Chanin Engineering NM Contracting, LLC. N/A N/A N/A N/A N/A N/A 2/12/2019 2/26/2019 3/5/2019 3/25/2019 4/26/2019 11/30/2019 12/31/2019 N/A 10 months

5 2018‐025C Building D Renovation EGV Architects Noble Texas Builders N/A N/A N/A 7/10/2018 7/24/2018 N/A N/A N/A 2/12/2019 2/26/2019 4/10/2019 6/20/2019 7/20/2019 8/15/2019 13 months

6 2018‐023C

Student Activities Center Building H Cafeteria

Renovations EGV Architects TBD N/A N/A N/A 7/10/2018 7/24/2018 5/7/2019 5/14/2019 5/30/2019 11/12/2019 11/26/2019 1/20/2020 4/20/2020 5/20/2020 6/20/2020 19 months

7 2019‐001C

Student Activities Center Building H West Elevation

Modifications TBD TBD 1/7/2020 2/11/2020 2/25/2020 3/10/2020 3/31/2020 6/2/2020 7/14/2020 7/28/2020 1/2021 1/2021 2/2021 5/2021 6/2021 N/A 17months

8 2019‐003C

Park & Ride Portable Renovation and Fence Enclosure

for College Vehicles TBD TBD 1/7/2020 2/11/2020 2/25/2020 3/10/2020 3/31/2020 6/2/2020 7/14/2020 7/28/2020 1/2021 1/2021 2/2021 5/2021 6/2021 N/A 17months

9 2019‐002C Cooling Tower Screen Upgrades TBD TBD 1/7/2020 2/11/2020 2/25/2020 3/10/2020 3/31/2020 6/2/2020 7/14/2020 7/28/2020 1/2021 1/2021 2/2021 5/2021 6/2021 N/A 17months

10 2019‐005C Site Improvements to North Pecan Campus TBD TBD 1/7/2020 2/11/2020 2/25/2020 3/10/2020 3/31/2020 6/2/2020 7/14/2020 7/28/2020 1/2021 1/2021 2/2021 5/2021 6/2021 N/A 17months

11 2020‐008C Business and Science Building G Classroom Renovation TBD TBD 10/1/2019 12/3/2019 12/10/2019 3/10/2020 3/31/2020 5/5/2020 6/9/2020 6/23/2020 10/2020 10/2020 11/2020 2/2021 3/2021 4/2021 18 months

12 2020‐010C Entry Monument Sign FPC TBD N/A N/A N/A N/A N/A 2/4/2020 3/10/2020 3/31/2020 5/12/2020 5/26/2020 6/1/2020 9/1/2020 10/1/2020 N/A 7 months

13 2020‐002C Building C Kinesiology Renovation TBD TBD 9/3/2019 9/10/2019 9/24/2019 12/3/2019 12/10/2019 2/4/2020 2/11/2020 2/25/2020 6/9/2020 6/23/2020 7/15/2020 10/2020 11/2020 11/2020 14 months

14 2018‐009C East Building A Student Success Center Renovation

Boultinghouse Simpson

Gates Architects (BSGA) Tri‐Gen N/A N/A N/A 4/10/2018 4/24/2018 N/A N/A N/A 3/5/2019 3/26/2019 4/26/2019 10/3/2019 11/3/2019 12/13/2019 18 months

15 2019‐006C East Building A Student Services Renovation Gignac & Associates TBD N/A N/A N/A 2/12/2019 2/26/2019 11/1/2019 11/12/2019 11/26/2019 4/14/2020 4/28/2020 5/25/2020 8/25/2020 9/25/2020 10/25/2020 17 months

16 2019‐013C West Entry Campus Sign FPC TBD N/A N/A N/A N/A N/A 11/5/2019 11/12/2019 11/26/2019 3/10/2020 3/31/2020 4/15/2020 7/15/2020 8/15/2020 N/A 9 months

17 2016‐011C Automotive Lab Exhaust System TBD TBD N/A 7/9/2019 7/23/2019 10/8/2019 10/29/2019 12/3/2019 2/11/2020 2/25/2020 5/12/2020 5/26/2020 6/20/2020 9/20/2020 10/20/2020 N/A 16 months

2019‐010C 5/5/2020 6/9/2020 6/23/2020

3/3/2020 4/14/2020 4/28/2020

192019‐046C

Shipping and Receiving Building D Office RenovationFPC M&O

N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A 1/4/2019 7/30/2019 8/30/2019 N/A 6 months

20 2019‐011C Site Improvements TBD TBD 4/7/2020 4/14/2020 4/28/2020 6/9/2020 6/23/2020 9/1/2020 9/8/2020 9/22/2020 11/1/2020 11/1/2020 1/2021 04/2021 5/2021 N/A 15 months

21 2017‐012C Thermal Plant Building J Renovation ROFA TBD N/A N/A N/A 10/16/2018 10/30/2018 7/2/2019 8/13/2019 8/27/2019 3/10/2020 3/31/2020 4/20/2020 8/20/2020 9/20/2020 N/A 23 months

22 2019‐009C Student Services Building F Renovation ROFA TBD N/A N/A N/A 10/16/2018 10/30/2018 7/2/2019 8/13/2019 8/27/2019 3/10/2020 3/31/2020 4/20/2020 9/20/2020 10/20/2020 11/20/2020 24 months

23 East Loop Drive ‐ ON HOLD TBD TBD TBD TBD TBD TBD TBD TBD TBD TBD TBD TBD TBD TBD TBD TBD TBD

24 2020‐005C

Center for Learning Excellence Building A Renovation of

Space for Supplemental Instruction TBD TBD 9/3/2019 9/10/2019 9/24/2019 12/3/2019 12/10/2020 2/4/2020 3/10/2020 3/31/2020 9/8/2020 9/22/2020 10/2020 12/2020 1/2021 2/2021 17 months

25 2018‐020C Student Services Building G Renovation Gignac & Associates TBD N/A N/A N/A 2/12/2019 2/26/2019 11/5/2019 11/12/2019 11/26/2019 4/14/2020 4/28/2020 5/25/2020 8/25/2020 9/25/2020 10/25/2020 17 months

26 2018‐026C Cultural Arts Center Building F Renovation ‐ ON HOLD TBD TBD TBD TBD TBD TBD TBD TBD TBD TBD TBD TBD TBD TBD TBD TBD TBD

27 2019‐014C Workforce Center Building D Welding Expansion TBD TBD 9/3/2019 9/10/2019 9/24/2019 12/3/2019 12/10/2019 3/3/2020 4/14/2020 4/28/2020 9/8/2020 9/22/2020 10/2020 2/2021 3/2021 4/2021 19 months

28 2019‐015C Target Range PBK TBD N/A N/A N/A 2/12/2019 2/26/2019 TBD TBD TBD TBD TBD TBD TBD TBD TBD TBD

29 2019‐018C Portables DBR/Dannenbaum TBD 3/4/2019 3/4/2019 N/A 3/12/2019 3/26/2019 3/4/2019 N/A N/A 7/9/2019 7/23/2019 08/3/2019 01/10/2019 01/31/2020 1/10/2020 10 months

30 2019‐019C Chiller Relocation TBD TBD N/A N/A N/A N/A N/A N/A N/A N/A 3/10/2020 3/31/2020 4/6/2020 5/7/2020 6/8/2020 N/A 3 months

31 2019‐016C Canopy for Safety Training Vehicles ** TBD TBD TBD TBD TBD TBD TBD TBD TBD TBD TBD TBD TBD TBD TBD N/A TBD

32 2019‐017C Canopy for Students/Instructors ** TBD TBD TBD TBD TBD TBD TBD TBD TBD TBD TBD TBD TBD TBD TBD N/A TBD

33 2019‐020C Fire Training Area ** TBD TBD TBD TBD TBD TBD TBD TBD TBD TBD TBD TBD TBD TBD TBD N/A TBD

34 2020‐009C Running and Exercise Track ** TBD TBD TBD TBD TBD TBD TBD TBD TBD TBD TBD TBD TBD TBD TBD N/A TBD

35 2020‐011C Additional Parking Lot ** TBD TBD TBD TBD TBD TBD TBD TBD TBD TBD TBD TBD TBD TBD TBD N/A TBD

36 2020‐012C Exterior Building and Wayfinding Signage FPC TBD 7/2/2019 N/A N/A N/A N/A N/A 9/10/2019 9/24/2019 1/14/2020 1/28/2020 2/3/2020 3/3/2020 4/3/2020 TBD 9 months

*District Wide Projects not noted will be scheduled as

needed throughout the year.Past Dates or N/A

**Note #1: Project on hold until site drainage

evaluation is completeTo Be Determined


Authorization to Solicit for Design

Services

48 months

30 months

ERO Architects TBD N/A N/A N/A

4/2022

Architect/Engineer Recommendation and

Approval

Contractor

Recommendation and Approval

Schematic Design

and Authorization to Solicit for

Construction Services

6/2023

Pecan Campus

2

18

Emerging Technologies Building A & Advanced

Technical Careers Building B RenovationTBD TBD N/A 7/9/2019 7/23/2019

12/2020 12/2020N/A N/A

Mid‐Valley Campus

Starr County Campus


Library Building F Renovation and Expansion

1/2021 2/2022 3/2022

6/13/2019 6/25/2019 7/2021 7/2021 8/2021 4/2023 5/2023

Pecan Plaza

Dr. Ramiro R. Casso Nursing & Allied Health Campus

Technology Campus

1 of 1 1/6/2020

51

South Texas College

Renewal and Replacement Projects

Project Schedule

COC COC

# Project No. Projects Architect/Engineer ContractorReview &

Approval

Facilities

Committtee Review

& Approval

Board Approval

Facilities

Committee

A/E

Recommendation

Board

Approval of

A/E

Review &

Approval of

Schematic

Design


RecommendationBoard Approval

Facilities

Committee

Contractor

Recommendation

Board

Approval of

Contractor

Construction

Start Date

Substantial

Completion

Date

Final

Completion

Date

FFE

Completion

of Move In

Estimated

Project

Duration

1 2017‐016R Arbor Brick Column Repairs & Replacement Solorio Engineering TBD N/A N/A N/A N/A N/A N/A 9/10/2019 9/24/2019 12/3/2019 12/10/2019 1/20/2020 4/20/2020 5/20/2020 N/A 8 months

2 2019‐025R

Ann Richards Administration Building X Data Cabling

Infrastructure Replacement IT TBD N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A 12/16/2019 1/16/2020 1/31/2020 N/A 2 months

3 2019‐026R

South Academic Building J Data Cabling Infrastructure

Replacement IT TBD N/A N/A N/A N/A N/A N/AN/A N/A

N/A N/A 12/16/2019 1/16/2020 1/31/2020 N/A 2 months

4 2020‐017R

Ann Richards Administration Building A Data Cabling

Infrastructure ReplacementIT

TBD N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A 6/2020 8/2020 9/2020 N/A 3 months

5 2019‐018R Art Building B Data Cabling Infrastructure Replacement IT TBD N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A 6/2020 8/2020 9/2020 N/A 3 months

6 2020‐013R

Student Activities Center Building H Data Cabling Infrastructure

ReplacementIT

TBD N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A 6/2020 8/2020 9/2020 N/A 3 months

7 2020‐014R Information Technology Building M Generator Replacement TBD TBD 10/1/2019 10/8/2019 10/29/2019 2/11/2020 2/25/2020 N/A N/A N/A 7/14/2020 7/28/2020 8/2020 11/2020 12/2020 N/A 14 months

8 2020‐007R Reseeding and Regrading of Athletic Fields TBD TBD N/A N/A N/A 10/8/2019 10/29/2019 N/A N/A N/A 2/11/2020 2/25/2020 3/2020 5/2020 6/2020 N/A 8 months

9 2015‐023R NAH East Building A West Side Window Waterproofing TBD TBD N/A N/A N/A 12/3/2019 12/10/2019 1/2020 2/2020 3/2020 N/A 3 months

10 2016‐019R NAH East Building A Westside Elevators Refurbishment O&M TBD N/A N/A N/A 7/14/2020 7/28/2020 8/3/2020 9/3/2020 10/5/2020 N/A 2 months

11 2019‐028R NAH East Building A Roofing Replacement BEAM TBD 10/1/2019 5/14/2019 5/30/2019 2/11/2020 2/25/2020 3/2020 6/2020 7/2020 N/A 9 months

12 2020‐015R NAH East Building A Analog to Digital Conversion IT TBD N/A N/A N/A N/A N/A 6/2020 8/2020 9/2020 N/A 3 months

13 2020‐016R NAH East Building A Data Cabling Infrastructure Replacement IT TBD N/A N/A N/A N/A 6/2020 8/2020 9/2020 N/A 3 months

14 2017‐029R NAH Resurfacing Parking Lot #1R. Gutierrez

Engineeers

Gonzalez

Enterprises 9/3/201912/4/2018 12/13/2018 5/14/2019 5/30/2019 7/19/2019 9/24/2019 10/24/2019 N/A 10 months

15 2016‐005R Resurfacing Parking Lot #3Perez Consulting

Engineers TBD N/A N/A N/A 6/6/2018 6/20/2018 N/A N/A N/A 4/14/2020 4/28/2020 5/20/2020 7/20/2020 8/20/2020 N/A 26 months

16 2016‐005R Resurfacing Parking Lot #7 TBD TBD N/A N/A N/A TBD TBD 10/1/2019 10/8/2019 10/29/2019 TBD TBD TBD TBD TBD N/A TBD

17 2018‐019R Resurfacing Northwest Drive

Perez Consulting

Engineers TBD N/A N/A N/A 6/6/2018 6/20/2018 N/A N/A N/A 1/14/2020 1/28/2020 5/20/2020 7/20/2020 8/20/2020 N/A 26 months

18 2019‐027R Roofing Replacement BEAM TBD 5/14/2019 5/30/2019 2/11/2020 2/25/2020 3/2020 6/2020 7/2020 N/A 14 months

19 2019‐047R Drainage Improvements Phase I

Perez Consulting

Engineers TBD N/A 4/10/2019 4/23/2019 6/11/2019 6/25/2019 9/3/2019 1/14/2020 1/28/2020 2/11/2020 2/25/2020 5/20/2020 7/20/2020 8/20/2020 N/A 17 months

20 2019‐029R Starr Repaint Stucco Buildings TBD TBD TBD TBD TBD TBD TBD TBD TBD TBD TBD TBD N/A TBD

21 2019‐030R Roofing Replacement BEAM TBD N/A N/A N/A 5/14/2019 5/30/2019 N/A N/A N/A 2/11/2020 2/25/2020 3/2020 6/2020 7/2020 N/A 14 months

22 2020‐019R

Administration/Bookstore Building A Data Cabling Infrastructure

Replacement IT TBD 4/7/2020 4/14/2020 4/28/2020 N/A N/A 9/1/2020 9/8/2020 9/22/2020 N/A N/A 06/2020 08/2020 09/2020 N/A 5 months

23 2020‐020R

Center for Learning Excellence Building B Data Cabling

Infrastructure Replacement IT TBD N/A N/A N/A N/A 06/2020 08/2020 09/2020 N/A 3 months

24 2020‐021R

North Academic Building C Data Cabling Infrastructure

Replacement IT TBD N/A N/A N/A N/A N/A 7/2/2019 8/13/2019 8/27/2019 N/A N/A 06/2020 08/2020 09/2020 N/A 14 months

*District Wide Projects not noted will be scheduled as needed

throughout the year.Past Dates or N/A

To Be Determined

Architect/Engineer


Contractor


Pecan Campus

Dr. Ramiro R. Casso Nursing & Allied Health Campus

Mid Valley Campus

Starr County Campus

Authorization to Solicit for Design

Services

Schematic Design

and Authorization to Solicit for

Construction Services

1 of 1 1/6/2020

52

Project % CompleteDate to

CompleteCurrent Activity

Total Project Budget

Amount PaidTotal Project

Balance

Sand Volleyball Courts

90%January

20201. Construction Phase2. Construction in Progress $ 113,008.00 $ 90,350.28 $ 22,657.72

Library Renovation5%

January2020

1. Project Development2. Contract in Progress

$ 1,466,000.00 $ 703.20 $ 1,465,296.80

Building H Cafeteria Renovation

5% April 20201. Construction Phase2. Contract in Progress

$ 957,600.00 $ 46,017.16 $ 911,582.84

Building M Office and Work Space Renovation

95% March 20201. Project Development2. Bidding Phase - Rebid

$ 575,295.00 $ 25,890.47 $ 549,404.53

Athletic Field Fence Enclosure

95%September

20191. Construction Phase2. Substantial Completion

$ - $ 79,829.66 $ (79,829.66)

Building H West Elevation Modication

Not Started Not Started Not Started $ 183,750.00 $ - $ 183,750.00

Cooling Towers Screen Upgrades


Site Improvements to North Pecan Campus


Park and Ride Portable Renovation and Fence Enclosure for College Vehicles

5% January 20201. Project Development2. Design in Progress

$ 118,000.00 $ - $ 118,000.00

Building G Physical Science Classroom Conversions

5% March 20201. Project Development2. Request for Qualifications

$ 333,000.00 $ - $ 333,000.00

Entry Monument Sign

Not Started Not Started Not Started

$ 103,000.00 $ - $ 103,000.00

$ 4,209,226.00 $ 242,790.77 $ 3,966,435.23

Kinesiology Renovation

5% January 20201. Design Phase2. Solicitation of Architect $ 143,800.00 $ - $ 143,800.00

$ 143,800.00 $ - $ 143,800.00

Status of Unexpended Plant Fund Construction Projects in Progress January 2020

Pecan Campus

Pecan Campus Total

Pecan Plaza

Pecan Plaza Total

53





Balance


Thermal Plant Renovation

95% January 20201. Design Phase2. Design in Progress $ 186,812.00 $ 1,844.10 $ 184,967.90

East Loop DriveNot Started Not Started Not Started

$ 214,200.00 $ 214,200.00

Student Services Renovation

95% January 20201. Design Phase2. Design in Progress $ 355,000.00 $ 4,026.60 $ 350,973.40

Excellence Building A Renovation of Space for Supplemental Instruction

5% January 2020 1. A/E Contract Negotiation

$ 224,200.00 $ - $ 224,200.00

$ 980,212.00 $ 5,870.70 $ 974,341.30

Automotive Lab Exhaust System

10% January 20201. Project Development 2. A/E Contract Negotiation $ 111,600.00 $ 879.00 $ 110,721.00

Building A & B Renovations

60% January 2020 1. Contract Negotiations $ 1,323,050.00 $ 820.40 $ 1,322,229.60

Shipping and Receiving Building D Office Renovation

100% August 2019 1. Construction Complete $ 12,000.00 $ 35,955.12 $ (23,955.12)

Site Improvements Not Started Not Started Not Started $ 57,000.00 $ 57,000.00

$ 1,503,650.00 $ 37,654.52 $ 1,465,995.48

Student Success Center Renovation 100% Oct 2019

1. Construction Phase2. Construction Complete $ 262,806.00 $ 256,094.19 $ 6,711.81

Student Services Renovation 95%

February 2020

1. Design Phase2. Design in Progress $ 427,500.00 $ 4,267.43 $ 423,232.57

West Entry Campus Sign 50% January 2020

1. Project Development2.Design in Progress $ 76,000.00 $ - $ 76,000.00

$ 766,306.00 $ 260,361.62 $ 505,944.38

Student Services Renovation 95%

February 2020

1. Design Phase2. Design in Progress $ 225,000.00 $ 1,721.55 $ 223,278.45

Cultural Arts Center Renovation Not Started Not Started Not Started $ 163,000.00 $ - $ 163,000.00

Welding Expansion 5% January 20201. Design Phase2. Solicitation of Architect $ 230,000.00 $ - $ 230,000.00

$ 618,000.00 $ 1,721.55 $ 616,278.45

Mid Valley Campus

Mid Valley Campus Total

Technology Campus

Technology Campus Total

Nursing and Allied Health Campus

Nursing and Allied Health Campus Total

Starr County Campus

Starr County Campus Total

54





Balance


Target Range-STC5%

February 2020

1. Project Development2. Contract Negotiations $ 634,312.00 $ 2,167.21 $ 632,144.79

Target Range-Grant5%

February 2020

1. Project Development2. Contract Negotiations $ 1,902,939.00 $ 6,501.65 $ 1,896,437.35

Canopy for Safety Training Vehicles Not Started Not Started Not Started $ 103,500.00 $ 103,500.00

Canopy for Students/Instructors Not Started Not Started Not Started $ 285,000.00 $ 285,000.00

Portables 90% January 20201. Construction Phase2. Construction in Progress $ 1,000,000.00 $ 706,030.71 $ 293,969.29

Fire Training Area Not Started Not Started Not Started $ 582,100.00 $ 582,100.00

Running and Exercise Track Not Started Not Started Not Started $ 219,500.00 $ 219,500.00

Additional Parking Lot Not Started Not Started Not Started $ 300,600.00 $ 300,600.00

Site Drainage Improvements

30%February

20201. Design Phase2. Design in Progress $ - $ 879.00 $ (879.00)

$ 5,027,951.00 $ 715,578.57 $ 4,312,372.43

Building and Wayfinding Signage 85% January 2020

1. Design Phase2. Bidding $ 52,000.00 $ - $ 52,000.00

$ 52,000.00 $ - $ 52,000.00

Land Not Started Not Started Not Started $ 3,000,000.00 $ - $ 3,000,000.00

Renovations and Contingencies Not Started Not Started Not Started $ 847,000.00 $ - $ 847,000.00

Outdoor Furniture Not Started Not Started Not Started $ 25,000.00 $ - $ 25,000.00

Facility Signage 95%November

20191. Design Phase2. Bidding Phase $ 50,000.00 $ - $ 50,000.00

Removal of Exisiting Trees 5% January 2020 1. Request for Proposals $ 25,900.00 $ - $ 25,900.00

Facilities Conditional Assessment Not Started Not Started Not Started $ 50,000.00 $ - $ 50,000.00

Automatic Doors Phase IV Not Started Not Started Not Started $ 96,000.00 $ - $ 96,000.00

Campus Master Plan Not Started Not Started Not Started $ 375,000.00 $ - $ 375,000.00

Fence Enclosures 5% January 2020 1. Project Development $ 36,000.00 $ - $ 36,000.00

$ 4,504,900.00 $ - $ 4,504,900.00

$ 17,806,045.00 $ 1,263,977.73 $ 16,542,067.27

District Wide Total

Unexpended Plant Fund Construction Project Total


RCPSE Total

District Wide



55





Balance

Arbor Brick Columns Repairs and Replacement-Phase I

5% April 20201. Construction Phase2. Contract Negotiation

$ 241,594.00 $ 26,451.68 $ 215,142.32

Building X Data Cabling Infrastructure Replacement

90%December

20191. Construction in Progress

$ 101,967.00 $ 11,966.73 $ 90,000.27

Building J Data Cabling Infrastructure Replacement

95%December

20191. Construction in Progress

$ 406,684.00 $ 206,683.25 $ 200,000.75

Building A Data Cabling Infrastructure Replacement


$ 80,000.00 $ 80,000.00

Building B Data Cabling Infrastructure Replacement


$ 40,000.00 $ 40,000.00

Building H Data Cabling Infrastructure Replacement


$ 150,000.00 $ 150,000.00

Building M Generator Replacement 50%

February 2020

1. Project Development2. A/E Solitation $ 280,000.00 $ 410.20 $ 279,589.80

Reseeding and Regrading of Athletic Fields

Not Started Not Started Not Started $ 125,000.00 $ 125,000.00

$ 1,425,245.00 $ 245,511.86 $ 1,179,733.14

Resurfacing Parking Lot #3 (RR)

95%February

20201. Project Development2. Design in Progress $ 57,000.00 $ 6,228.65 $ 50,771.35

Resurfacing Parking Lot #7 (RR)


Resurfacing Northwest Drive (RR)

95%February

20201. Project Development2. Design in Progress

$ 191,000.00 $ 6,377.05 $ 184,622.95

Roofing Replacement (RR)

5%February

20201. Project Development2. Site Evaluations $ 951,000.00 $ - $ 951,000.00

Drainage Improvements Ph. I

95%February

20201. Project Development2. Design in Progress $ 334,203.00 $ 9,660.20 $ 324,542.80

$ 1,639,203.00 $ 22,265.90 $ 1,616,937.10

Building B Concrete Floor Repairs (RR)

100%December

20191. Construction Phase2 Construction Complete $ 95,207.00 $ 86,693.14 $ 8,513.86

$ 95,207.00 $ 86,693.14 $ 8,513.86

Status of Renewals & Replacements Projects in Progress January 2020

Pecan Campus

Pecan Campus Total

Mid Valley Campus

Mid Valley Campus Total

Technology Campus

Technology Campus Total

56





Balance


West Side Window Waterproofing

5% July 20201. Design Phase2. Design in Progress $ 65,000.00 $ - $ 65,000.00

West Side Elevators Refurbishment 5% July 2020

1. Construction Phase2. Bidding in Progress $ 159,000.00 $ - $ 159,000.00

Roofing Replacement (RR)

5%February


Resurface Parking Lot #1 (RR)

100%September

20191. Construction Phase2. Final Completion

$ - $ 125,650.48 $ (125,650.48)

Building A Analog to Digital Conversion




$ 150,000.00 $ - $ 150,000.00

$ 1,154,000.00 $ 125,650.48 $ 1,028,349.52

Repaint Stucco Buildings Not Started Not Started Not Started $ 90,400.00 $ - $ 90,400.00

Roofing Replacement (RR) 5%

February 2020




$ 40,000.00 $ - $ 40,000.00

Building B Data Cabling Infrastructure Replacement


$ 40,000.00 $ - $ 40,000.00

Building C Data Cabling Infrastructure Replacement


$ 40,000.00 $ - $ 40,000.00

$ 1,062,400.00 $ - $ 1,062,400.00

Nursing and Allied Health Campus

Nursing and Allied Health Campus Total

Starr County Campus


57





Balance


Marker Boards Replacement (RR)

85% March 20201. Design Phase2. Design in Progress $ 327,372.00 $ - $ 327,372.00

Irrigation System Controls Upgrade (RR)

5% August 20201. Construction Phase2. Bidding in Progress $ 77,100.00 $ - $ 77,100.00

Fire Alarm Panel Replacement / Upgrades (RR)

30% August 20201. Construction Phase2. Bidding in Progress

$ 219,463.00 $ 19,463.47 $ 199,999.53

Interior LED Lighting Upgrade

30% August 20201. Construction Phase2. Bidding and Contstruction in Progress $ 309,862.00 $ 109,862.35 $ 199,999.65

Ext Walkway LED Lighting Upgrade Ph I


Interior Controls Upgrade (RR)

30% August 20201. Construction Phase2. Bidding and Construction in Progress $ 115,669.00 $ 31,669.15 $ 83,999.85

Flooring Replacement (RR)

10% August 20201. Design Phase2. Bidding Phase

$ 571,367.00 $ - $ 571,367.00

Restroom Fixtures Replacement & Upgrade


Water Heater Replacement & Upgrade


HVAC Upgrades (RR)5% August 2020

1. Construction Phase2. Bidding and Contstruction in Progress $ 710,327.00 $ 50,327.16 $ 659,999.84

Exterior Lighting Upgrade (RR)

5% August 20201. Construction Phase2. Bidding in Progress $ 324,912.00 $ 45,912.00 $ 279,000.00

Keyless Entry Access Upgrades (IT)

30% August 20201. Construction Phase2. Bidding in Progress $ 69,315.00 $ 19,314.79 $ 50,000.21

Renewals & Replacements


$ 3,005,406.00 $ 312,567.27 $ 2,692,838.73

$ 8,381,461.00 $ 792,688.65 $ 7,588,772.35

District Wide Total

Renewal and Replacement Project Total

District Wide

58

South Texas College Monthly Construction Report

Fiscal Year 2019 ‐ 2020As of January 2020

FY20 Unexpended Plant

Fund

FY20 Renewals &

Replacements Fund 17,037,045$ 7,624,000$ (5,299,289) (1,007,900)

‐ ‐

$ 11,737,756 $ 6,616,100

CIP Fund R&R FundBoard Approved on September 24, 20192020‐002C Pecan Plaza West Bldg C. Kinesiology Renovation 143,800$ ‐$

2020‐005CMid Valley Campus Center for Learning Excellence Building A Renovation of Space for Supplemental Instruction 224,200 ‐

2019‐014CStarr County Campus Workforce Center Building D Welding Lab Expansion 230,000 ‐

2017‐016RPecan Campus Arbor Brick Column Repairs & Replacement ‐ 221,000

Total Board Approved for the Month of September 2019 598,000$ 221,000$ Board Approved on October 29, 2019

2020‐014RPecan Campus Information Technology Building M Generator Replacement ‐$ 280,000$

2016‐011C

Technology Campus Advanced Technical Careers Building B Automotive Lab ExhaustSystem 111,600 ‐

2018‐009C

Nursing and Allied Health Campus East Building A Center for Learning Excellence/Student Success Center Renovations (CO) 214,256 ‐

2019‐031R District Wide Marker Board Replacement (CO) ‐ 201,000 Total Board Approved for the Month of October 2019 325,856$ 481,000$ Board Approved on November 26, 2019

2020‐020CRenovation and Expansion of the Existing Pecan Campus Library Building F 1,448,500$ ‐$

2019‐006CNursing and Allied Health Campus East Building A Student Services Renovation (CO) 420,000 ‐

2018‐020CStarr County Campus Student Services Building G Cashiers and Veterans Affairs Areas Renovation (CO) 220,500 ‐

Total Project Budget SummaryTotal Construction Project BudgetPrevious Approved Projects (Sept. 2019 ‐ Dec. 2019)

Total Project Budget Balance

Total Project Budget/Actual* Project Name

Project Reference

#

Proposed Projects for the Month of January 2020

1/10/2020 59

South Texas College Monthly Construction Report

Fiscal Year 2019 ‐ 2020As of January 2020

CIP Fund R&R Fund Total Project Budget/Actual*

Project Name

Project Reference

#

2018‐023CPecan Campus Student Activities Building H Renovation for Culinary Arts (CO) 923,700 ‐

2019‐013CNursing and Allied Health Campus West Entry Campus Sign 76,000 ‐

Total Board Approved on November 26, 2019 3,088,700$ ‐$ Board Approved on December 10, 2019

2020‐008CPecan Campus Business and Science Building G Conversion of Two Classrooms to Geology Labs 199,500$ ‐$

2020‐002CPecan Plaza West Building C Kinesiology Storage and Restroom Renovations 143,800 ‐

2020‐005C

Mid Valley Campus Center for Learning Excellence Building A Renovation of Space for Supplemental Instruction 224,200 ‐

2019‐014CStarr County Campus Workforce Center Building D Welding Lab Expansion 228,200 ‐

2017‐016RPecan Campus Arbor Brick Columns Repair and Replacement (CO) ‐ 221,000

2016‐020RTechnology Campus Concrete Floor Repairs in Advanced Technical Careers Building B ‐ 84,900

2019‐018CPortable Buildings Civil Infrastructure at the Regional Center for Public Safety Excellence 491,033 ‐

Total Board Approved on December 10, 2019 1,286,733$ 305,900$

5,299,289$ 1,007,900$

* Actuals costs will be updated as project progresses. CO ‐ Carry over project from previous year.

Current Total Project Budget

1/10/2020 60