south sudan south sudan food security and livelihoods cluster training on reporting tool 26 february...
TRANSCRIPT
SOUTH SUDAN
South Sudan Food Security and Livelihoods Cluster
Training on Reporting tool
26 February 2015
Juba
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OVERVIEW OF THE TRAINING
• Why a gFSC IM Tool?• FSC Reporting • Reports and Maps
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Why a gFSC IM Tool?
MANY FSC CLUSTERS
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Why a gFSC IM Tool?
MANY DIFFERENT TEMPLATES
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Why a gFSC IM Tool?
• Harmonization of IM tools• Advocate for Food Security• Allows for global level analysis• Standard analysis• Provides mapping capacity
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Why report to FSC?
FSC Reporting
Reporting
Enhanced coordination:
gaps and response
Automated analysis of activities via IM
tool
Requirement CRP/ SAG
Inclusion into FSC products (3W Maps)
Donors: Advocacy and Accountability
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FSC Principles:
– Confidentiality– Equality– Result oriented approach– Accountability– Complementarity
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Who should report to FSC?
Example1:
DFID – WFP – Cooperating Partner
Example 2:
USAID – NGO 1
Example 3:
Consortium: ECHO – NGO 2 as Lead – NGO 3 as sub-awardee
FSC Reporting
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Assessments
Targets
Planning InformationActuals
Analysis and Advocacy
FSC Reporting
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Assessments
Targets
Planning InformationActuals
Analysis and Advocacy
Partners Responsibility to FSC
FSC Reporting
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Assessments
Targets
Planning InformationActuals
Analysis and Advocacy
Planning Information
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What?- Planning Matrix Template
When? - At least once a year- Whenever an agency has new activities- Whenever plans are modified
How? - Complete Planning Matrix template and submit
Planning Information
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Partners complete a planning sheet, using the planning matrix for each planned activity in their overall programme. Cluster IMO enters planning information in the IM Tool.
Planning Information
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CHF 2015 Standard allocationCRPOngoingFunding not securedFunding Confirmed
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FSC Strategic Objective Priority Activity Category
FSC SO1Ensure continued and regular access to food for the vulnerable population.
Distribution of food aid with a special focus on women, elders, PLW’s and children.
FSC SO2Protect and rehabilitate livelihoods for the vulnerable population at risk of hunger and malnutrition
Distribution of appropriate livelihoods inputs.
FSC SO3Rehabilitate community livelihoods assets during the lean season
Rehabilitation of community assets with a special focus on assets and activities directly benefiting women and other vulnerable groups.
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FoodInputsTraining Cash/Voucher Mixed Basket
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IDPs and Host Community
IDPs only
Host community only
Refugees only
Returnees only
IDPs and Returnees and Host
General
Returnees and Host Communities
Migrant Communities
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Input MAIZE (SEED) CSB+ OIL VACCINE
Unit of Measure KGS KGS L DOSES
Input Type IMPROVED RABBIES
Input Class CERTIFIED
Planned Quantity per Beneficiary Unit 15 8 3.6 1
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CowsGoatsSheepsShoats Poultry
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Assessments
Targets
Planning InformationActuals
Analysis and Advocacy
Monthly Reporting
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Monthly Reporting
When?Reporting deadline: 10th of each month.
e.g. From the 1- 10th of march partners should register on the online tool the actual values for the interventions that were implemented during february.
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Log In
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Managing the IM Tool 1) URL: https://imtool.foodsecuritycluster.net/
2) Username/Password (case sensitive) to log in.
3) My Account: Change Password/Email Address
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Actual Monthly Update > Select Operation
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Actual Monthly Update > Select Operation
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Actual Monthly Update > Update Beneficiaries & Livestock Reached
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Actual Monthly Update > Update Beneficiaries & Livestock Reached
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Practicum
• Login with your credentials• Enter actuals for January 2015
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Reports
1) Planned Response by geographic area2) Total Cluster Response by geographic area3) Target Report by geographic area
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Reports > Planned Response
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Reports > Planned Response (by Response Purpose)
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Reports > Planned Response (by Strategic Objective)
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Reports > Actual Response (by Modality)
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Reports > Target Report
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Reports/Maps
1) Percentage Actual/Plans: Beneficiaries by geographic area• By Response Purpose, Strategic Objective, Modality,
Targeted Beneficiary Group
2) Achievement Analysis: Beneficiaries by geographic area
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Report > Percentage Actual/Planned
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Map > Percentage Actual/Planned(by response purpose)
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Map > Percentage Actual/Planned(by Strategic Objective)
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Report > Achievement Analysis
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Map > Gap Analysis
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Practicum
• Pull up reports and maps for your agency.
• Export data to excel
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Actual Monthly Update Matrix
As an alternative to the IM Tool, partners may submit monthly updates through the actual monthly update matrix.
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Way Forward
• Pending partners to send 2015 plans, to be sent asap.
• Actual monthly updates entered by partner in the IM Tool January updates to be entered asap
• Deadline: 10th of following month• For Support Contact:[email protected]
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Thank you!