sourcing for event participation user...
TRANSCRIPT
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SOURCING FOR EVENT PARTICIPATIONUSER GUIDE
Engineering & Construction | Property Development | Infrastructure Concessions
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Introduction
Gamuda has taken the initiative to
adopt SAP Ariba for all tendering
events, for greater transparency and
accountability.
All vendors are required to submit
their responses electronically through
SAP Ariba.
There is no subscription fee to get
onboard SAP Ariba. There are also no
fees to participate in any subsequent
sourcing events.
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Table ofContents
Sourcing Event Participation
Responding to a Request for Proposal (RFP)
Participating in an e-Bidding event
Getting Support
Assistance from Gamuda Group Procurement
Assistance from SAP Ariba
4
6
17
29
30
31
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SOURCING EVENT PARTICIPATIONThis section explains how to participate in a sourcing event, i.e. Request for Proposal (RFP) and e-Bidding.
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Here are the types of sourcing events that Gamuda conducts.
Sourcing Event Participation Overview
1. Request for Proposal
(RFP)2. e-Bidding
Note: This list is not exhaustive and only depicts the events relevant to this user guide.
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1 RESPONDING TO A REQUEST FOR PROPOSAL (RFP)This section explains how to participate in an RFP event.
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Below are the required steps for existing Gamuda suppliers to respond to a
RFP event once they have been invited to participate.
1a. Receive RFP event
email invitation(See page 8)
Sourcing Event Participation RFP Overview
2a. Log in via link
included in email(See page 9)
ACCESSING
THE EVENT
2b. Choose event with
Status: Open(See page 10)
2c. Click
Intend to Participate(See page 11)
3a. Select line items or
lots
to participate in(See page 12)
RESPONDING
TO THE EVENT
3b. Populate pricing for
each line item/lot(See page 13)
3c. Click
Submit Entire Response(See pages 14-16)
7
EVENT
INVITATION
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When a supplier is invited to a sourcing event, you will receive an email like below.
Sourcing Event Participation: RFP
1a. Receive RFP event email invitation
Click link to SAP
Ariba Supplier
Portal
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EVENT TITLE
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Log into the SAP Ariba Supplier Portal using your existing username and password.
Sourcing Event Participation: RFP
2a. Log in via link included in email
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Enter your username
and password, then click
Login
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Under the Events section, sourcing events that are open for bidding will appear under the Status: Open
subsection.
Sourcing Event Participation: RFP
2b. Choose Event with Status: Open
Click on the sourcing event
name to access the event
details
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Review the sourcing event details, then click Intend to Participate.
Sourcing Event Participation: RFP
2c. Click Intend to Participate
Click Intend to
Participate
A B C D
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The available lots for bidding will appear. Choose either to bid on certain lots or all lots.
Sourcing Event Participation: RFP
3a. Select line items or lots to participate in
1. Select the items or lots to
bid on
2. Then click on Submit Selected Lots
to proceed
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Enter the proposed price for each line item/lot, ensuring that the proposed price and Extended
Price calculated by the system are correct.
Sourcing Event Participation: RFP
3b. Populate pricing for each line item/lot
Enter proposed
price for each line item/lot
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Sourcing Event Participation: RFP
3c. Click Submit Entire Response
Click Submit Entire Response
14
To submit response, click Submit Entire Response
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A pop-up will appear to confirm proposal.
Sourcing Event Participation: RFP
3c. Click Submit Entire Response (Cont’d)
Click OK to confirm
proposal
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A confirmation of your proposal submission will appear at the top of the screen in green.
Sourcing Event Participation: RFP
3c. Click Submit Entire Response (Cont’d)
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2 PARTICIPATING IN AN E-BIDDING EVENTThis section explains how to participate in an e-Bidding event.
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Below are the required steps for existing Gamuda suppliers to respond to an e-Bidding event once they have
been invited to participate.
1a. Receive e-bidding
event email invitation(See page 19)
Sourcing Event Participatione-Bidding Overview
2a. Log in via link
included in email(See page 20)
ACCESSING
THE EVENT
3a. Select line items or
lots to participate in(See page 22)
RESPONDING TO
THE EVENT
3b. Populate pricing
for each line item/lot(See page 23)
3c. Click
Submit Entire Response
(See page 24-26)
3d. Monitor your e-
bid(s)(See page 27-28)
18
EVENT
INVITATION
2b. Click
Intend to Participate(See page 21)
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When a supplier is invited to a sourcing event, you will receive an email like below.
Sourcing Event Participation: e-Bidding
1a. Receive e-Bidding event email invitation
19
EVENT TITLE
Click link to SAP
Ariba Supplier
Portal
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Log into the SAP Ariba Supplier Portal using your existing username and password.
Sourcing Event Participation: e-Bidding
2a. Log in via link included in email
20
Enter your username and
password, then click Login
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Review the sourcing event details, then click Intend to Participate.
Sourcing Event Participation: e-Bidding
2b. Click Intend to Participate
21
TIME REMAINING FOR THE EVENT
Click Intend to
Participate
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The available lots for bidding will appear. Choose either to bid on certain lots or all lots.
Sourcing Event Participation: e-Bidding
3a. Select line items or lots to participate in
22
1. Select the items or lots to
bid on
2. Then click on Submit
Selected Lots to proceed
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Bid by keying in the price for each line item/lot.
Sourcing Event Participation: e-Bidding
3b. Populate pricing for each line item/lot
23
3. Apply decrement based on
previous bidding price
1. Input price to be submitted as
bid
2. Input decrement from
previous bid
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Ensure that the proposed price and Extended Price calculated by the system are correct, then click Submit Entire
Response.
Sourcing Event Participation: e-Bidding
3c. Click Submit Entire Response
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Response gamuda.com.my/for-business
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A pop-up will appear to confirm bid submission.
Sourcing Event Participation: e-Bidding
3c. Click Submit Entire Response (Cont’d)
25
Click OK to confirm bid
submission
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A confirmation of your bid submission will appear at the top of the screen in green.
Sourcing Event Participation: e-Bidding 3c. Click Submit Entire Response (Cont’d)
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Under Event Contents, bid ranks are shown. This indicates current price ranking in relation to other
bids.
Sourcing Event Participation: e-Bidding 3d. Monitor your e-bid(s)
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Keep monitoring your e-bids
throughout the event
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Under Choose Lot, the bid history for each line item/lot is shown.
Sourcing Event Participation: e-Bidding
3d. Monitor your e-bid(s)
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Keep monitoring historical prices throughout
the event
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03 GETTING SUPPORTNeed some help? This section explains how to get support.
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Contact Gamuda Group Procurement for business support
and sourcing event related items such as:i. Clarification on lot or line items in RFP/RFx or Auction
ii. Event commercial terms
iii. Unable to participate in a sourcing event
iv. Registration process
Assistance from Gamuda Group Procurement
1300 82 0030(Monday – Friday, 9:00am – 5:00pm)
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Contact SAP ARIBA for technical support such as: i. Unable to login
ii. Unable to view a page on the SAP Ariba Supplier Portal
iii. Facing difficulty navigating SAP Ariba
Assistance from SAP Ariba
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Click on the '?' icon
supplier.ariba.com
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Assistance from SAP Ariba
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You will then be directed to the Help Center section
supplier.ariba.com
Click on Support
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