solicitation no.: dc rfp-13-038 solicitation title: … · previous contract experience with the...

A D D E N D U M #1 SOLICITATION NO.: DC RFP-13-038

SOLICITATION TITLE: Comprehensive Re-Entry Services at Everglades and Baker Re-Entry Centers

OPENING DATE/TIME: July 23, 2014, 2:00 p.m.

ADDENDUM NO.: One (1) DATE: July 10, 2014 PLEASE BE ADVISED THAT THE FOLLOWING CHANGES AND ADDITIONS ARE APPLICABLE TO THE ORIGINAL SPECIFICATIONS OF THE ABOVE-REFERENCED ITN: This addendum includes the following:

1. Revises the Timeline;

2. Written responses to written inquiries;

3. Revises Section 4.14.1.7 to read as follows; 4.14.1.7 100-Hour Transition Training Program Facilitator: The 100-Hour Transition Training Program Facilitator shall possess, at a minimum, a high school diploma or GED, and related facilitation experience. Staff training must be provided by the Region I 100-Hour Transition Training Program Coordinator. appropriate 100-Hour Transition Training Program Coordinator.

4. Revises Section 4.14.3.2 a. 5) to read as follows:

5) The position has been filled by interim staff for more than thirty (30) forty-five (45) consecutive calendar days without written approval of the Contract

Manager, or designees.

5. Revises Section 4.18 Liquidated Damages, fourth paragraph, to read as follows;

If the Contractor(s) fails to meet the requirements as set forth in 4.16.1.13 the Department will impose liquidated damages in the amount of the hourly rate (8 hours a day for a full-time position and 4 hours a day for a part time position) for each position vacant for more than sixty (60) consecutive calendar days. The damages will be applied for every day the position remains vacant, beginning the 61st consecutive calendar day. The rate shall be determined based on the total position cost as salary and benefits reflected in the contract incorporated Staff Level Plan or any approved revisions.

6. Revises Section 4.22.6, Cost Information Sheets (Attachment 8), to delete the second paragraph and shall now read: The Cost Information Sheets should be submitted with the Response, and should not be submitted separately;

7. Adds Section 5.6.1 Selection Criteria, to read as follows;

The Department will select for award the Respondent(s) that provide the best value to the Department based on negotiations and the following selection criteria:

a. Experience in similar delivery of criminal justice services; b. Staffing quality and schedules; c. Quality and flexibility of Programming; and d. Cost.

8. Adds third paragraph to Section 6.3.1, to read as follows;

Annual rate increases are contingent upon legislative appropriation and at the Department’s sole discretion. Any increase in the rates, based on legislative appropriation, will require execution of a formal Contract amendment.

9. Revises Attachment 1 – Certification/Attestation Page in its entirety. Revised Attachment 1 can be found after the Responses to Written Inquiries;

10. Revises Attachment 7 – Mandatory Review and Evaluation Criteria in its entirety. Revised Attachment 7 can be found at the end of this addendum, after the

revision to Attachment 1; and

11. Adds Exhibits C, D, E, F, G, H and I. Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.

of 30 Addendum #1 DC ITN-13-038

TIMELINE (Revised 7/10/2014, Addendum 1) Listed below are the important actions and dates/times by which the actions must be taken or completed. If the Department finds it necessary to change any of these dates/times, it will be accomplished by addendum. All listed times are local time in Tallahassee, Florida (Eastern Time).

EVENT DATE/TIME LOCATION

Release of ITN to public, posted on VBS. June 10, 2014 Vendor Bid System:

http://vbs.dms.state.fl.us/vbs/main_menu

Non-Mandatory Site Visits/Pre-Response Conferences

June 18, 2014 (Baker Re-Entry Center) at 10:00 a.m.

June 19, 2014 (Everglades

Re-Entry Center) at 9:00 a.m.

Baker Re-Entry Center 171 US Highway 90 Sanderson, FL 32087 Everglades Re-Entry Center 1599 SW 187th Avenue Miami, FL 33194

Last day for written inquiries to be received by the Department

June 25, 2014

SUBMIT TO: Florida Department of Corrections Kelly S. Wright, CPPB, Procurement Manager 501 South Calhoun Street Tallahassee, Florida 32399-2500 Fax: (850) 488-7189 E-mail: [email protected]

Anticipated Date that written responses to written inquiries will be posted on the Vendor Bid System (VBS)

July 10, 2014 Vendor Bid System: http://vbs.dms.state.fl.us/vbs/main_menu

Responses Due and Opened July 23, 2014 at 2:00 p.m.

SUBMIT TO: Florida Department of Corrections Kelly S. Wright, CPPB, Procurement Manager 501 South Calhoun Street Tallahassee, Florida 32399-2500 (Note: No facsimile or email responses will be accepted)

Evaluations/Scoring July 28 – August 1, 2014 Individual evaluation of proposals. Note: Any evaluation team meetings will be publicly noticed.

Anticipated starting date of negotiations August 11, 2014

Anticipated date for DC to send request for Best and Final Offers (BAFO)

August 18, 2014

Anticipated date to submit BAFO August 25, 2014

Anticipated posting of Recommended Award September 2, 2014 Vendor Bid System:

http://vbs.dms.state.fl.us/vbs/main_menu


Written Responses to Written Inquiries

DC ITN-13-038 Comprehensive Re-Entry Services at Everglades and Baker Re-Entry Centers

Question #1

For substance abuse licensure, is the residential program expected to meet residential Level 2 standards of 65D-30, Intensive Outpatient, or Outpatient standards?

Answer #1 The Contractor must have the appropriate Department of Children and Families license(s) for each level of substance abuse services they are providing in accordance with Chapter 65D-30, FAC..

Question #2

What is the average monthly number of substance abuse treatment participants at the Gadsden Re-Entry Center (to include all levels of care)?

Answer #2 At the Gadsden Re-Entry Center, each participant, upon arrival at the compound, is

placed in prevention services. Prevention Level I Services – 432 Slots

Outpatient/Aftercare Services – 100 Slots

Residential Therapeutic Community – 72 Slots

Question #3

Section 4.4, Department Responsibilities, does 4.4.5 include food and food service for inmates?

Answer #3 Yes

Question #4

How many teachers and vocational staff are at the Gadsden Re-Entry Center?

Answer #4 The Gadsden Re-Entry Center Contractor shall provide four (4) academic teachers and four (4) vocational teachers.

Question #5

We have never contracted to provide re-entry services to the Florida Department of Corrections. However, we have been delivering like services to Court Ordered Offenders as well as men and women on probation for more than a decade. We can substantiate this with court documents and referrals from various district court judges. Does this qualify us to respond to this ITN?

Answer #5 Please refer to Section 4.22.3 of ITN-13-038, the Statement of Qualifications which will be used in the evaluation process. There is no requirement that a proposed vendor have previous contract experience with the Department of Corrections.

Question #6

How long dues DC expect it will take for the facility to reach 100% occupancy.

Answer #6 At the Gadsden Re-Entry Center, the Department began admitting inmates on January 13, 2014. The facility reached 100% occupancy in May, 2014.

Question #7

How likely is it that the facility will remain at 100% occupancy?

Answer #7 Once the facility reaches full capacity, the Department intends for it to remain at that level. Question #8

It is estimated that as many as 110 different religious preferences have been identified by inmates in the Florida DOC system. Is the contractor expected to provide worship/religious observances for all identified religious practices?

Answer #8 The Contractor is expected to reasonably accommodate religious preferences represented at each facility in accordance with applicable policies and procedures.

Question #9

Does the Department or the Contractor pay for TABE / GED testing?

Answer #9 The Contractor is solely responsible for all technology and test costs associated with administering the TABE and GED computer based test. The Contractor will administer them in accordance with Florida Department of Education standards and DC policy and procedures.


Question #10

Does the Department or the Contractor pay for pre-employment background checks?

Answer #10 The Contractor is responsible for all cost associated with pre-employment background checks.

Question #11

Does the Department or the Contractor pay for textbooks?

Answer #11 The Contractor is responsible for providing all materials associated with the proposed programming.

Question #12

Can OJT/Vocational Training be offered within the facility? (i.e.kitchen/food service, maintenance, IT, laundry/housekeeping)

Answer #12 OJT/Vocational Training, which is part of the programming proposal, is provided only within the perimeters of the facility. The specific examples you provide are acceptable as long as there are no security concerns and if the Warden approves.

Question #13

A Facility site plan for Baker Re-entry, and Everglades re-entry, that displays square footage of buildings, interior/ program rooms, areas outside of buildings to include recreation, covered areas, etc….

Answer #13

Because of security reasons, a floor plan/layout cannot be made available. The *estimated square footage amounts for program space are as follow:

Library - 796.96 sf Chapel - 727.75 sf Visitor Area - 2811.79 sf Office #1 - 189.76 sf Director - 181.83 sf Office#2 - 113.13 sf Office #3 - 55.75 sf Classroom - 810.89 sf Instructor Office - 137.09 sf Classroom - 810.89 sf Classroom - 811.43 sf Instructor Office - 136.38 sf Instructor Office - 257.07 sf Classroom - 806.28 sf Vocational Lab - 1124.42 sf Computer Lab - 711.39 sf Instructor Office - 159.10 sf Classroom - 500.75 sf Classroom - 717.49 sf Instructor Office - 137.09 sf Vocational Lab - 108.81 sf Instructor Office - 136.38 sf

Estimated total number of square footage - 12, 243.43+ *The square footage is estimated and some adjustments may be made once the Department has occupied the buildings. Some storage and other space may be available but cannot be determined at this time.

Question #14

During the site visit, the GED testing was mentioned and the pricing for testing would remain on a discounted rate for the approved vendor for the sites; question what is the name of the GED vendor and what are the rates for the testing per inmate?


Answer #14 GED Testing is conducted through Pearson Vue, the sole provider for GED testing in Florida. There are 4 tests in a complete battery and each subtest is $32 or a total of $128 for the four tests.

However, the Department of Corrections receives a $10 discount per subtest at $22 or a total of $88 for the battery of tests.

The costs for retakes for each set are $12 per sub-test and with the Corrections $10 discount it is a net of $2 per subtest.

Question #15

What is the subsistence rate for this contract? Is it the same for each location?

Answer #15

There is no subsistence fee in this ITN.

Question #16

Is the proposed program considered an open or closed population for the academic program requirements?

Answer #16

The population is open. This may be discussed at the Negotiation Phase.

Question #17

Is there a required student to teacher ratio for the academic and vocational teachers?

Answer #17 There are no required staff-inmate ratios for specific programs unless dictated by statute or rule.

Question #18

Can we pay overtime to correctional officers who attend specialized training for substance abuse and mental health issues?

Answer #18

Correctional officers must work 168 hours over a 28 day work period in order to be eligible for overtime. If participation in the specialized training causes an officer to exceed 168 hours during the defined work period, then s/he would be eligible for overtime. The Department will work with the successful Contractor(s) once an award has been made to resolve this issue.

Question #19

Page 10, Section 4.5: 1. Are the Department of Corrections-provided phones VOIP or PSTN devices? 2. Will the Contractor be permitted to join the Department of Corrections-provided

computers for educational programming to the Contractor’s network and domain? 3. What is the hardware configuration and operating system for the Department of

Corrections-provided computers for educational programming? 4. Will the Contractor be permitted to have an Internet Service Provider install a

dedicated circuit to be used by the Contractor’s employees to access the Contractor’s network?

Answer #19

1. The phone system that will be installed at Baker and Everglades Re-Entry Centers will be VoIP.

2. Yes, the contractor will be permitted to use the provided computers on the contractor’s network.

3. The provided computers are Lenovo Thinkcentre M82 Series Tower-Model 2697AY2 with Windows 7 operating system.

4. The contractor will be able to install their own data circuit, to be run separately from


the Department of Corrections network.

Question #20 Page 11, Section 4.7.3.1: Is Internet Services Procedures Document #206.004 effective November 25, 2013 the most recent version of the document?

Answer #20 Yes, it is the most recent version.

Question #21

Page 12, Section 4.7.4: 1. If the site consists of multiple buildings, are there spare (unused) fiber strands that

run between the buildings? If so, may the Contractor utilize them for networking counselors’ computers and phones?

2. Will the Contractor be allocated space for a copier? The copier will be approximately 6 feet wide, 3 feet deep, and 4.5 feet tall.

3. Will the Contractor be permitted to use existing rack space for mounting networking hardware, or will the Contractor be allocated space to install their own rack for networking hardware in a secure location that has access to crawl space, a network cabling conduit, or some other space for running Cat5 cable?

4. May the Contractor have two members of its Information Technology team visit the sites to assess the need for hardware, cabling, etc. requirements? This would require access to network closets and areas where cabling may be installed, such as crawl spaces, etc.

Answer #21 1. If spare fiber exists that the Department of Corrections does not need, it can be provided to the contractor for their usage. The Department will provide the opportunity for a detailed site review with the OIT Manager after the contract is awarded.

2. Yes 3. If rack space is available, that the Department does not need, it can be provided to

the contractor for their usage. The contractor will need to coordinate with the OIT Manager if additional rack space or/and cabling is needed.

4. Yes, after the contract is awarded, the contractor’s IT team can coordinate a site visit with the OIT Manager.

Question #22

Page 13, Section 4.8.2 & 3: 1. Will the Contractor be required to staff a full-time GED Teacher or may one be

contracted to perform the services outlined? 2. Will the computers assigned for the general education diploma lab be permitted for

use for other vocational programming? 3. What furniture will the Department provide for the academic and vocational

classrooms?

Answer #22 1. Qualifications for Academic Teachers are outlined in Section 4.14.1.5 and these services may be subcontracted.

2. The computers assigned for general education for may be used for other educational programming if it does not interfere with the administration of required Academic Programs set forth in the ITN.

3. Section 4.5 states that the Department will furnish at the program service site for the successful Respondent(s) use: Office space; 14 inmate computers for educational programming; telephones and telephone services; and furniture, including desks and chairs.

Question #23

Page 14, Section 4.8.8 & 9: 1. Will the Contractor be required to staff a full-time Librarian? 2. Will the inmates be transported to the Law Library at the Parent Institution, or will

the books be required at the Re-Entry Center?


3. Will the Department provide a list of books required for the library? 4. Who will incur the cost of purchasing books for the library? 5. Will the Mental Health and Medical providers participate in the weekly Multi-

Disciplinary Staff Team Meetings? 6. Will the Department administer the Client Evaluation of Self and Treatment prior to

the inmate’s participation in the Multi-Disciplinary Staff Team meeting so that all needs are assessed in accordance with this section?

Answer #23 1. The Contractor will not be required to have a full-time librarian but the contractor must meet the requirements of the required library services as stated in the ITN.

2. Inmates will submit written requests to the Law Library at the parent institution and service will be by mail or if needed, the inmate will be transported to the main Law Library.

3. There are no specific books required for the libraries. All books must be the admissible reading required in Chapter 33-501.401 FAC.

4. The Department has purchased and shipped to both Everglades and Baker Re-Entry Centers, the books for the library in the amount of $10,000 for each location. Any additional books will be the responsibility of the contractor. See Exhibit F for a listing of the books that the Department will provides for Everglades Re-Entry Center and Exhibit G for a listing of the books that the Department will provide for Baker Re-Entry Center.

5. It is the goal of the Department to have on site, representation from the health care provider at each facility in the weekly MDST meetings.

6. No, the Department will not administer the Client Evaluation of Self and Treatment.

Question #24

Page 17, Section 4.14.1.7 & 8: 1. Can the 100-Hour Transition Training Program be facilitated by an approved

volunteer? 2. Is it the Department’s intention that the Thinking For A Change Facilitator position

noted in this section be at least two positions based on evidence-based practice that at least two certified facilitators conduct each Thinking For A Change group?

Answer #24 1. Yes, as long as the volunteer possesses a High School Diploma or GED and related facilitation experience and has been trained by the Department as delineated in Section 4.14.1.8.

2. It is the Department’s intention that T4C be delivered in accordance with Section 4.8.4.1 which requires at least two facilitators per group.

Question #25

Page 18, Section 4.14.3.1: Must a position which is absent for less than 80 hours due to short-tern illness or scheduled vacation be filled with a per-diem staff member

Answer #25 No, in accordance with Section 4.14.3; however, the contractor must adhere to its staffing-level back up plan which includes contingencies to insure coverage for staff illness, vacations, and absences from the work site.

Question #26

Page 22, Section 4.16.1.7: Will the Department be responsible for administering the Criminal Thinking Scales of the Texas Christian University Client Evaluation of Self and Treatment?

Answer #26 No, administration of the Criminal Thinking Scales of the Texas Christian University Client Evaluation of Self and Treatment shall be provided by the contractor.


Question #27

Will the Department please provide sign-in sheets for the Baker and Everglades Re-Entry Center pre-bid conferences?

Answer #27 See Exhibit D.

Question #28

Can the Department please provide bed capacity/utilization for the past 6 months at Gadsden Re-Entry Center AND/OR bed capacity/utilization for the past 12 months at any other similar program to that of Baker or Everglades Re-Entry Centers?

Answer #28 The capacity for Gadsden Re-Entry Center is 432 inmates. We currently have 415 inmates at Gadsden Re-Entry. We began filling Gadsden the week of January 13, 2014 and filled them at a rate of approximately 25 inmates per week until we began sending in 30 per week starting the week of March 3, 2014. Sago Palm Re-Entry Center would be the other program that is similar to Gadsden. They have a capacity of 384. They are usually 90 to 100% full.

Question #29

Will the Department please provide a copy of the current final contract for comprehensive re-entry services at Gadsden Re-Entry Center, including per diem information?

Answer #29 See Exhibit E

Question #30

ITN Section 4.8.8 Library Services. Will the Department please confirm that the law library for the Everglades Re-Entry Center is to be paid for by Everglades Correctional Institution? If not, is it the cost of the law library the responsibility of the Bidder?

Answer #30 The Everglades Re-Entry Center does not have a law library. Inmates will have access to a law library at the parent institution. Service will be by mail or if needed, the inmate will be transported to the main the Law Library.

Question #31

ITN Section 4.22 Response Submission Requirements. Should bidders prepare and lay their proposals out following the Mandatory Documentation (Section 4.22.2 through 4.22.6)? In comparison to ITN Attachment 7 – Mandatory Review and Evaluation Criteria, there are minor differences in the ordering of information.

Answer #31 Respondents shall specify where the information is located in their response by completing Column 2, Attachment 7, and as outlined in Section 4.22.

Question #32 Are there any mandatory tabbed sections required under this ITN, as have been included in previous ITNs?

Answer #32 No.

Question #33 Is there an Addendum/Amendment acknowledgement page Bidders are required to complete in the event the Department issues an Addendum/Amendment? No such form was included in the ITN.

Answer #33 Respondents are not required to sign and return Addendum forms. It is the responsibility of the vendors to check the Vendor Bid System for addenda as outlined in Section 5.12, Addenda.

Question #34 ITN Section 4.22.6 Cost Information Sheets. Respondents shall submit one original and one copy separately bound, signed and sealed in an envelope.

1. With the requirements under ITN Section 4.22.1 for electronic submission on CD, will the Department please clarify if the CD submission should include Price Information?


2. Should bidders create CD copies of the separately sealed price Information? If so, how many? Should they be included in the separately sealed envelope with the original and copy?

Answer #34 1. The CD submissions should include the Cost Information Sheets. 2. Respondents are not required to create separate CDs of Cost Information sheets.

Section 4.22.6, Cost Information Sheet has been revised to delete the second paragraph. Question #35 1. ITN Attachment 7 – Mandatory Review and Evaluation Criteria. For the bulleted list

under each line item for considerations, are those mandatory subjects which Bidders must describe?

2. Are these merely suggestions for Evaluators to guide their evaluation process? 3. Are the sections within Attachment 7 to be weighted differently? Can the

Department please provide any clarity on how proposal sections will be weighted, including the separately sealed price proposal?

4. Page 62/69, Section 4.22.4.2 – Can the Department provide detail as to what Salary and Benefit Levels will be considered to be ideal or adequate? Will the Department provide staff-inmate ratios for specific services (Vocation/Academic/SA, etc.)?

Answer #35 1. They are not mandatory subjects, but criteria that will be utilized in the scoring process by the evaluators.

2. These considerations will be utilized in the scoring process by the evaluators. 3. See Section 5.6 for the maximum number of points that may be awarded for

Category 1-Statement of Qualifications, Category 2-Project Staff, Category 3-Technical Response & Services Delivery Approach, and Cost Points. The Department will use the formula outlined in Section 5.6 to determine Cost Points.

4. Salary and benefit levels are part of the bidder’s proposal and left to the bidder’s discretion. There are no required staff-inmate ratios for specific programs unless dictated by statute or rule.

Question #36 ITN Section 4.8.2. Will the Department please provide a breakdown of faiths represented at the Gadsden Re-Entry Center for comparative purposes?

Answer #36 Asatru/Odindit, Hebrew Israelite, Muslim, Jewish, Jehovah Witness, Atheist, Agnostic, Presbyterian, United Pentecostal, Pentecostal, Methodist, Holiness, Church of God Holiness,Church of Christ, Christian, Catholic, Brethren, Wicca and Baptist.

Question #37 ITN Attachment 7 / ITN Section 4.8.2. Can the Department please clarify what data

collection and entry will be required for Religious Services? Does this requirement under Attachment 7 refer to the Faith Code List for entering information into OBIS? Will any other data entry or collection be expected?

Answer #37 Attendance at each service – inmate names and numbers. This information is kept on file by the chaplain.

The number and type of services each week – a chapel schedule is required and should indicate a representative diversity of religious services according to the inmate population.

Name of volunteers visiting the institution and the number of hours volunteering. A record must be kept that that supports the amounts.

Inmate marriages performed. All entries and responsibilities connected with Procedure 503.006 Religious Diet

Program. These are IM03 entries on the CDC and a file for inmate requests must be kept.


Question #38 ITN Section 4.8.6. Will the Department please provide what current fitness assessments are being utilized at the Gadsden Re-Entry Center?

Answer #38 Body mass index Muscular strength and endurance Strength training without weights

Question #39 ITN Section 4.22.3.1 (j.) Summary of any ongoing litigation with an indication as to whether a negative outcome would have potential material impact on Respondent. If none, then Respondent shall provide a statement to that effect.

a. Your request asks the Responder to submit “any ongoing litigation with an indication as to whether a negative outcome would have potential material impact on Respondent.” The nature of our business generates several CGL pro se matters of moderate to de minimis value, none of which would materially impact our company with a negative outcome. Does the Department require Bidders to submit a summary of all ongoing litigation matters or only a summary of the matters that would have a negative potential material impact on the company if there was a negative outcome?

Answer #39 The Department requires Respondents to submit a summary of any ongoing litigation.

Question #40 ITN Section 4.8.4.1 Thinking For A Change. Who is responsible to pay for the mandatory T4C training for staff? Will the State/Department pay or is it the responsibility of the Bidder?

Answer #40 The responsibility for mandatory T4C training and all associated training costs is the responsibility of the contractor.

Question #41 ITN Section 4.8.2.5 and 6 GED Classes and Testing. Will the Department please provide the DOC rates for GED testing? What process must be completed for Vendors/Bidders to get that same rate?

Answer #41 Please see the response to Question 14. This is the rate established by Pearson Vue for inmate testing in the State of Florida.

Question #42 Program Ramp-Up. Will the Department please provide an estimated schedule for program ramp-up at Everglades Re-Entry Center?

a. Assuming an October 1, 2014 start date (for example), how many weeks until the population is increased to 100%?

b. How many participants can Bidders expect to be transferred to the program each week?

Answer #42 The department anticipates beginning to transfer inmates into the Everglades facility

beginning Thursday, October 9, 2014 and into the Baker facility beginning, January 9, 2015. No more than 30 inmates will be transferred per week in order to allow for sufficient time for processing and testing.

Question #43 ITN Section 4.22.4.2.B Staffing Level Plan. This section states: The Contractor(s) shall submit a proposed staffing level plan that identifies the types of positions and number of personnel in each position-type and the cost of each position utilizing Table 2 of the Cost Information Sheet (Attachment 8). The Department approved Staffing Level Plan shall be attached to and incorporated by reference into the final contract that will result from this ITN. Any change to the minimum staffing level plan must be approved by the Contract Manager or designee prior to changes being made. As the staffing Level Plan is part of Table 2 of the Cost Information Sheet (ITN Attachment 8), which is required by the ITN to be included in a separately sealed envelope, should


bidders include a statement for this requirement indicating that the Staffing Level Plan has been included separately? Should bidders provide a screenshot or cut-and-paste of the Staffing Level Plan to satisfy this ITN Section response?

Answer #43 Respondents are not required to create separate CDs of Cost Information sheets. Section 4.22.6, Cost Information Sheet has been revised to delete the second paragraph.

Question #44 Please provide the anticipated number of monthly releases? If unknown, Please provide the Department’s experience at the other re-entry centers.

Answer #44 There were 739 inmates released from Baker C.I., 119 from Sago Palm Re-Entry Center and 813 from Polk C.I. during fiscal year 2012-13.

Question #45 Please provide any data on percentages of inmates transferring to re-entry centers that do not have GEDs.

Answer #45 Approximately 30% of the inmate population has either a GED, high school diploma.

Question #46 Please provide any data on inmates who have completed the 100-hour course while in prison.

Answer #46 The 100-Hour Transition Training Program is a statutorily-mandated comprehensive transition program that covers job readiness and life management skills. The training is provided to all inmates within the12-month period prior to their release.

Question #47 Please provide the average occupancy rates of each of the other re-entry centers statewide.

Answer #47 Please see response to Question 28.

Question #48 Please provide the following for the Everglades Re-Entry Center: • Number of classrooms, • Number of program rooms • The square footage of each classroom and program room • The square footage of the classrooms on each housing unit • The total anticipated occupancy of each of the classrooms on each housing unit

Please provide the following for the Baker Re-Entry Center: • Number of classrooms, • Number of program rooms • The square footage of each classroom and program room • The square footage of the classrooms on each housing unit • The total anticipated occupancy of each of the classrooms on each housing unit


The Dorms have a classroom on each side consisting of 606.6 sq. ft. with an office of 133.3 sq. ft. each side.

Question#49 Please provide the list of Vendors (sign-in sheets) who attend the Pre-response Conference/Site Visit related to DC ITN-13-038 on June 18, 2014 at Baker Reentry Center and June 19, 2014 at Everglades Reentry Center.


Answer #49 See Exhibit D.

Question #50 Section 4.14.1, p. 16 & 17, Staffing Qualifications: For each of the state’s re-entry facilities please provide the current salary (or budgeted salary) for each position in this section.

Answer #50 Contract Staff

Baker CI Hourly Rate Sago Monthly Rate Polk Hourly Rate Program Director $31.51 Program Director $6,040.44 Program Director $34.43 Counselor $22.77 Counselor $4,026.96 Clinical Supervisor $30.59 Prevention Specialist $22.42 Clinical Support $3,307.25 Counselors $23.81 Clerical $17.19 Clerical $2,803.88 Clinical Support $20.30 Academic Teacher $26.63 Clerical $17.34

State Employee Staff

Location

Position # Class Title Annual Rate

Benefit Cost

Total Cost

Sago 026534

Education Supervisor 1 38308 22810 61118

Sago 036155 Vocational Teacher 32823 15925 48748

Sago 014524

Correctional Chaplaincy Svcs Spec 43821 21621 65442

Sago 941039 OPS Chaplain 15.22 15.22 HRLY

Polk 009811 Vocational Teacher 34228 20220 54448



Polk 026536

Education Supervisor 1 46177 23963 70140

Polk 040259 Academic Teacher 36416 12469 48885

Polk 004495 Senior Chaplain 39815 21036 60851

Polk 009668 Senior Chaplain 39625 12938 52563

Baker 009988 Education Supervisor 1 39219 15755 54974

Baker 038397 Academic Teacher 35070 16307 51377

Baker 002542 Vocational Teacher 34550 20267 54817




Baker 023478 Chaplain 32513 15934 48447

Question #51 Section 4.14.1.7, p. 17: Where will the 100-Hour Training Program be provided by Region

1?

Answer #51 Section 4.14.1.7 has been revised to read as outlined on the Addendum cover sheet and as follows:

4.14.1.7 100-Hour Transition Training Program Facilitator: The 100-Hour Transition Training Program Facilitator shall possess, at a minimum, a high school diploma


or GED, and related facilitation experience. Staff training must be provided by the appropriate 100-Hour Transition Training Program Coordinator.

Question #52 Section 5.1, p. 31: If answers to questions are not provided on July 2, 2014, would the

Department please consider extending the ITN response due date by same amount of time as the delay in answering questions.

Answer #52 The Timeline has been revised which is included in this Addendum.

Question #53 What is the anticipated annual funding available for each year of the contract?

Answer #53 Section 3.5 of the ITN provides the allocated annual amounts for each facility as

appropriated by the Florida Legislature, which is $2,319,500 for each facility.

Question #54 How will a Contractor’s per diem be increased each year to account for an annual cost of living adjustment so that Contractors can provide salary increase and cover other operational cost increases due to inflation? Will this be included in the contract terms? Should vendors provide per diem prices for each potential year of the contract? Will a Contractor’s per diem be increased commensurate with increases at state operated re-entry centers?

Answer #54 The resulting Contract will include one fixed per-diem rate for the duration of the three-year

term Contract. Annual rate increases are contingent upon legislative appropriation and at the Department’s sole discretion. Any increase in the rates, based on legislative appropriation, will require execution of a formal Contract amendment.

Question #55 What are the expected operating hours for this program?

Answer #55 Programming is expected to occur during day and evening hours as well as on weekends.

Question #56 Can the proposal response be printed on both sides of a page (double-sided)?

Answer #56 No. Please print one-sided.

Question #57 What is the expected number of DC staff at the Baker Re-Entry Center?

Answer #57 89 total

Question #58 What is the expected number of DC staff at the Everglades Re-Entry Center?

Answer #58 89 total

Question #59 Please confirm that the DC’s Classification Management Officers will be responsible for conducting the needs assessments.

Answer #59 Initial Assessment needs are conducted by the Department’s Bureau of Classification Management and the CINAS (Comprehensive Integrated Needs Assessment System) tool is utilized.


Question #60 Please confirm that initial assessments will be conducted utilizing the CINAS (Comprehensive Integrated Needs Assessment System) tool.

Answer #60 Initial Assessment needs are conducted by the Department’s Bureau of Classification Management and the CINAS (Comprehensive Integrated Needs Assessment System) tool will be utilized.

Question #61 Section 4.4.1, p. 10: What are the reasons the Department would remove an inmate from the facility?

Answer #61 Administrative Reasons as determined by the Department.

Confinement. Disciplinary Reasons. Medical Reasons. Security Reasons Population Adjustment Conflicts with Facility Profile

Question #62 What is the approximate amount of time it will take to receive background clearance for potential employees?

Answer #62 Each potential employee registers at the website of the state contracted company Morpho-Trust www.L1enrollment.com. An appointment is set up within 2-3 days and fingerprints are taken at that time and sent to the FBI. The FBI can take 3-5 days for processing and then the results are reviewed by DC authorized personnel. If any criminal history is found, it is forwarded to the DC contract manager for detailed review. If no criminal history is found the applicant is approved for Level II network access and the DC contract manager is notified. The process can take up to 10 days depending on the variables mentioned.

Question #63 Attachment 7, Mandatory Review and Evaluation Criteria: Vendor’s are required to complete Column 2 of Attachment 7. Should Vendors also complete the information requested at the bottom of each page of Attachment 7, i.e. “Indicate Reentry Center” and “Respondent’s Name”?

Answer #63 Yes.

Question #64 Will DC cover the fee for inmate to take the GED test?

Answer #64 The Contractor is solely responsible for all technology and test costs associated with administering the TABE and GED computer based test. The Contractor will administer them in accordance with Florida Department of Education standards and DC policy and procedures.

Question #65 Please provide the DC curriculum for victim awareness and family unification/parenting.

Answer #65 This will be provided upon contract award.


Question #66 Provide the name of the DC’s comprehensive health service contract provider.

Answer #66 Baker – Corizon, Inc. Everglades – Wexford Health Sources

Question #67 Please provide the square footage of any space at the Baker Re-Entry Center that can be utilized for recreation. Please identify where the space is located.

Answer #67 Baker Re-Entry recreation field is 44,465 sq. ft. and the exercise pad is 5952 sq. ft. See Exhibit I for an aerial view.

Question #68 Please provide the square footage of any space at the Everglades Re-Entry Center that can be utilized for recreation. Please identify where the space is located

Answer #68 Everglades Re-Entry does not have a recreation field and the exercise pad is 5952 sq. ft. See Exhibit H for an aerial view.

Question #69 Please confirm that inmates will have access to the law library at the Everglades Correctional Institution.

Answer #69 Inmates will submit written requests to the Law Library at the parent institution and service will be by mail or if needed, the inmate will be transported to the main Law Library at the Everglades Correction Institution.

Question #70 Will there be a law library at the Baker Re-Entry Center?

Answer #70 No. Inmates will submit written requests to the Law Library at the parent institution and service will be by mail or if needed, the inmate will be transported to the main Law Library at the Baker Correctional Institution.

Question #71 Please provide a list of equipment that will be available in each classroom and program room, i.e. whiteboards, electronic equipment, televisions, projectors, etc. at the Baker Re-Entry Center?

Answer #71 Section 4.5 states that the Department will furnish at the program service site for the successful Respondent(s) use: Office space; 14 inmate computers for educational programming; telephones and telephone services; and furniture, including desks and chairs.

Question #72 Please provide a list of equipment that will be available in each classroom and program room, i.e. whiteboards, electronic equipment, televisions, projectors, etc. at the Everglades Re-Entry Center?

Answer #72 Section 4.5 states that the Department will furnish at the program service site for the successful Respondent(s) use: Office space; 14 inmate computers for educational programming; telephones and telephone services; and furniture, including desks and chairs.

Question #73 Is the library going to have any books or supplies in it at the time of implementation or is it to be all supplied by the vendor?


Question #74 Will a copier be provided for the program area or is that the responsibility of the vendor? If the responsibility of the vendor is there a way for it to be purchased through the Department’s existing contract with the copier supplier at the Department’s cost?

Answer #74 No, copiers are the responsibility of the contractor. The Department no longer purchases copiers but instead leases them on a 48 month agreement. There are no provisions for the vendor to purchase through the State Term Contract for copiers.


Question #75 Noting that the Department desires 100% of all housed inmates to be involved in programming, please provide a list of inmate job functions that the Department will require in order to operate the Baker Re-Entry Center. With the job functions, please detail the number needed for each job.

Answer #75 Houseman - 60 Inmates Laundry - 10 Inmates Inside Grounds – 20 Inmates Outside Grounds – 5 Inmates Food Service - 75 Inmates Wellness - 3 Inmates Barber - 3 Inmates Inmate Canteen - 2 Inmate Staff Canteen - 1 Inmate Laundry - 10 Inmates Laundryman Dorm – 6 Inmates Library-Clerk - 1 Inmate Chapel-Clerk - 1 Inmates Orderly Chapel – 2 inmates VP Canteen - 1 Inmate Maintenance - 7 Inmates Security Orderly - 3 Inmate Classification Orderly - 1 Inmate Warehouseman – 1 Inmate Clerk Education – 1 Inmate Orderly Education – 1 Inmate Clerk Vocational – 1 Inmate Orderly Vocational – 1 Inmate

Question #76 Please provide information regarding the number of security staff that will be working in the program area, if any, at the Baker Re-Entry Center. While considering this question, please consider whether limited programming can occur during count times (mainly the traditional 10:30am count and the 3:15pm/3:30pm count time

Answer #76 Two (2) security staff are allocated for the program area. A limited number of inmates could be counted in the program areas, however it is anticipated that the numbers of inmates participating in programming would preclude counting all inmates in the programming area. It would be best to adjust the schedule to allow for the majority of the inmates to return to the housing units to be counted.

Question #77 Will there be any inmates placed at the Everglades or Baker Re-Entry Center with mental health psych grades? If so, is there going to be any mental health personnel on-site at either facility?

Answer #77 The Department will house Psych Grade 1*, 2*,at the Baker Re-Entry Center and 1*, 2* and 3* at the Everglades Re-Entry Center, however 3s* will be housed on a limited basis. Mental Health Services will be provided by Corizon, Inc. at Baker Re-Entry Center and Wexford Health Sources at Everglades Re-Entry Center. These services, which will be under the direction of a licensed Psychologist, may be provided on site, or at the parent institution. *S 1 = Demonstrates no significant impairment in the ability to adjust within an institutional environment, and does not exhibit symptoms of a mental disorder (which includes intellectual disability). Although inmates classified as S-1 do not require ongoing mental health treatment, they have access to routine mental health services (sick call, emergencies, etc.). *S 2 = Exhibits mild impairment associated with a diagnosed mental disorder. The impairment is not so severe as to prevent satisfactory adjustment in general inmate housing with the assistance of mental health case management, psychological services, counseling and, as determined by psychiatry staff, is sufficiently stable on select psychotropic


medications for medication management by a non-psychiatric physician or ARNP in consultation with a psychologist. *S 3 = Shows moderate impairment in adaptive functioning due to a diagnosed mental disorder. The impairment is not so severe as to prevent satisfactory adjustment in general inmate housing with the assistance of mental health case management, psychological services, counseling, and psychiatric consultation for psychotropic medication. S-3 is also assigned routinely to inmates who are determined to need psychotropic medication even if the inmate may be exercising the right to refuse the medication.

Question #78 Is the Contract Monitor a full-time position? If so, will this position work onsite 40 hours per week or will this position work a portion of time in the Central Office?

Answer #78 The Contract Monitor position is a full-time position that will work 40 hours a week in the Central Office for the three contracted Re-Entry Centers with periodic visits to the facilities.

Question #79 Please provide a detailed list of responsibilities for the Contract Monitor.

Answer #79 The incumbent in this position is expected to become familiar with the department’s reentry initiatives and programs, display leadership skills that demonstrate the department’s commitment to reentry efforts for inmates while maintaining a professional demeanor. The incumbent in this position is considered to have regulatory responsibilities and is subject to the provisions of Chapter 60L-36, Florida Administrative Code, and have intimate knowledge of the Comprehensive Re-Entry Services at Gadsden Re-entry Center Contract. Must be capable of working independently, communicating effectively, and interfacing with the staff of the facility. Must possess leadership characteristics, administrative capabilities and be capable of defending positions taken in enforcement of the contract. This is highly responsible work providing analytical support for monitoring and reporting on the delivery of contracted comprehensive re-entry program services, including religious programming at the Gadsden Re-Entry Center for the Florida Department of Corrections, Office of Re-Entry. Reviews and monitors the delivery of programmatic functions and protocols related to the delivery of comprehensive re-entry program services at the Gadsden Re-Entry Center to ensure compliance with contract requirements, statutes, rules, department policies, and procedures, Re-Entry Program standards and professional re-entry practice standards on an ongoing basis. The incumbent is expected to design and maintain a schedule of routine visits to the program areas of the facility on a daily, monthly, quarterly and at varying times to include after normal business hours to observe the operations of the programs and ensure that all policies, rules, regulations and requirements of the contract are actually being followed. Establish and maintain effective working relationships with the contractor, its staff and staff of the facility. Enter program participation into OBIS and assist classification with any other OBIS input for the inmates at the facility. Communicates effectively both verbally and in writing with the vendor, its staff, the facility staff and the Department of Corrections (supervisor). Records, in detail, any deficiencies or non-compliance of rules, regulations, program policies and terms of the contract. The incumbent should maintain meticulous records and should follow through to ensure that any deficiencies and non-compliance issues are cleared. Collects, analyzes and interprets findings and develops corrective action plans for deficiencies identified in monitoring. The incumbent is expected to maintain an open communication with the Contract Manager and keep the manager informed of any problems or potential problems in maintaining operation of the re-entry services as expected. Make recommendations to the Contract Manager regarding the daily operations while


performing other tasks and duties as assigned.

Question #80 Would the Department consider another evidence-based curriculum in lieu of Thinking for a Change?

Answer #80 Yes, the Department may consider another evidenced-based alternative, which shall be outlined in the vendor’s response and then approved by the Department.

Question #81 What are the eligibility requirements for vocational programming?

Answer #81 Eligibility requirements will be established by the contractor.

Question #82 Who will conduct the facilitator training for the 100-hour Transition Training Program? How long is the training? Will the Department charge the vendor for the training? If so, what is the cost?

Answer #82 The Department will conduct the training scheduled for three days and will be provided on site at each Re-Entry Center. Coordination of this training will occur once there is a contract award and there are no fees associated with this training.

Question #83 What is the expected timeline for admitting inmates into the Baker Re-Entry center?

Answer #83 01/09/2015

Question #84 What is the expected timeline for admitting inmates into the Everglades Re-Entry center?

Answer #84 10/09/2014

Question #85 How many inmates will be admitted at one time to the Baker Re-Entry Center?

Answer #85 The Department anticipates placing inmates into the Everglades facility beginning Thursday, October 9, 2014 and into the Baker facility beginning, January 9, 2015. The proposed transfer of inmates will be at the rate of 25-30 inmates per week to allow sufficient time for processing and testing. However, unforeseen circumstances such as population spikes, facility closings and other factors may have an effect on inmate population which would cause the Department to reassess the number of transfers into each facility

Question #86 How many inmates will be admitted at one time to the Everglades Re-Entry Center?

Answer #86 The Department anticipates placing inmates into the Everglades facility beginning Thursday, October 9, 2014 and into the Baker facility beginning, January 9, 2015. The proposed transfer of inmates will be at the rate of 25-30 inmates per week to allow sufficient time for processing and testing. However, unforeseen circumstances such as population spikes, facility closings and other factors may have an effect on inmate population which would cause the Department to reassess the number of transfers into each facility.

Question #87 Is the Department planning to provide training to the vendor regarding DC forms and required documentation for Classification?

Answer #87 Yes.


Question #88 Section 4.8.4.1. and 4.14.1.8 Thinking For A Change / Thinking For A Change Facilitator: Is the Contractor or is the Florida DC required to pay for staff training costs associated with T4C?

Answer #88 The contractor will be responsible for all training costs related to Thinking for a Change.

Question #89 Section 4.14.1.7. 100-Hour Transition Training Program Facilitator: For the training required for this position, is the Contractor responsible for training materials and costs, transportation, etc. for the Program Facilitator?

Answer #90 The training will scheduled for three days and will be provided onsite at Everglades and Baker Re-Entry Centers. Coordination of this training will occur once a contract has been awarded. There are no fees associated with this training.

Question #91 Can the Department please provide bidders with recent census numbers (for the past 6 months) from a similar program to that described in this ITN?

Answer #91 The capacity for Gadsden Re-Entry Center is 432 inmates. We currently have 415 inmates at Gadsden Re-Entry. We began filling Gadsden the week of January 13, 2014 and filled them at a rate of approximately 25 inmates per week until we began sending in 30 per week starting the week of March 3, 2014. Sago Palm Re-Entry Center would be the other program that is similar to Gadsden. They have a capacity of 384. They are usually 90 to 100% full.

Question #92 How long from the October 2014 start date, does the Department anticipate full ramp-up of inmates at the Everglades Re-Entry Center?

Answer #92 The department anticipates placing inmates into the Everglades facility beginning Thursday, October 9, 2014 and into the Baker facility beginning, January 9, 2015. The proposed transfer of inmates will be at the rate of 25-30 inmates per week to allow sufficient time for processing and testing. However, unforeseen circumstances such as population spikes, facility closings and other factors may have an effect on inmate population which would cause the Department to reassess the number of transfers into each facility.

Question #93 How long from the January 2015 start date, does the Department anticipate full ramp-up of inmates at the Baker Re-Entry Center?


Question #94 Will the Department provide bidders an estimated ramp-up schedule or estimated number of inmates/per week to be received at the Everglades Re-Entry Center?


Question #95 Please confirm the start date for receiving inmates at the Everglades Re-Entry Center. The ITN states October 2014, please clarify the day.

Answer #95 10/9/2014


Question #96 Please confirm the start date for receiving inmates at the Baker Re-Entry Center. The ITN states January 2015. Please clarify the day.

Answer #96 1/9/2015

Question #97 Will the Department provide bidders an estimated ramp-up schedule or estimated number of inmates/per week to be received at the Baker and Everglades Re-Entry Center?


Question #98 Section 5.5, page 32: Please specify what information will be shared at the Response Opening on July 15, 2014.

Answer #98 The vendor names that submit a response to the ITN will be read aloud.

Question #99 Section 4.22.2.2, Cost Information Sheet (Attachment 8), is included as part of the Mandatory Documents that should be submitted with the proposal. Section 4.22.6, page 30, states that “each Respondent shall submit one (1) original and one (1) copy separately bound, signed and sealed cost response for services described within this ITN.” Please confirm that the Cost Information Sheet (Attachment 8) must be submitted as a separately bound and sealed document.

Answer #99 The second paragraph under 4.22.6 Cost Information Sheets has been deleted as outlined on the cover sheet of this Addendum. The Cost Information Sheets (Attachment 7) should be submitted with the Response, and should not be submitted separately.

Question #100 Attachment 7, page 66 & 67, Mandatory Review and Evaluation Criteria: The ITN Section References related to Performance Measures and Liquidated Damages do not appear to refer to the accurate sections of the ITN. Please revise.

Answer #100 Attachment 7 – Mandatory Review and Evaluation Criteria has been revised and can be found at the end of this addendum, after the Responses to Written Inquiries.

Question #101 Who may Contractors call or email to confirm receipt of its proposal?

Answer #101 The Procurement Manager.

Question #102 Who may Contractors call or email if an award is not announced/posted by the date specified in the ITN?

Answer #102 The Procurement Manager.

Question #103 Pg. 32, Section 5.6, Review and Evaluation Process - Please provide any information that you can on who is expected to be on the Evaluation Team and who will be on the Negotiation team. For example, knowing the audience of those evaluating the proposals (i.e. job titles or Department of where these potential team members currently work) would be helpful.

Answer #103 Pursuant to Section 287.057(16)(a) Florida Statutes, the Evaluation Team will consist of at least 3 persons who collectively have experience and knowledge in the program areas and service requirements for the contractual services sought, and pursuant to Section


287.057(16)(b) Florida Statutes, the Negotiation Team will consist of at least 3 persons who collectively have experience and knowledge in negotiating contracts, contract procurements, and the program areas and service requirements for which contractual services are sought. You may submit a public records request to the Procurement Manager for the names, titles, and places of employment for the Evaluation Team and Negotiation Team members, pursuant to Chapter 120, Florida Statutes.

Question #104 Pg. 6, Section 3.2, Background – The RFP states that “…70% of the inmate population will be actively enrolled in programs that meet their individualized assessed need.” Does the Department have an expectation on the average number of hours (or range) and days spent by each inmate in programming each week?

Answer #104 No, it is based on individual needs and the design of the programs that the inmate participates in.

Question #105 Please provide the following separately for Demilly Correctional Institution (DCI), Baker Correctional Institution, Sago Palm Re-Entry Facility, Polk Correctional Institution and Gadsden Re-Entry Center: For the current year and each of the past 2 years (if applicable) how many beds were dedicated to providing programming similar to the 432 beds in this ITN? a. For the current year and each of the past 2 years (if applicable) how many beds were

dedicated to providing programming similar to the 432 beds in this ITN? b. Current census and average daily census for each of the past 2 years (or past year) in

relation to programming beds and non-programming beds. c. Details on the programming (i.e. curriculum, weekly number of hours,…) currently

provided. d. Authorized and actual staffing plans associated with the programming at these facilities

and staff salaries and current staff vacancies broken down by job title. e. Budget for the programming services that are similar or the same as that which is

requested in this ITN. f. A list of the programming that is provided by non-state employees or outside contracts

for programming. g. Differences between the services requested in this ITN and the state operated re-entry

facilities above. h. What, if any, operating budget increase did each facility receive this fiscal year and last

fiscal year? What, if any, portion of this increase went towards increasing staff salaries?

Answer #105 105-a. The beds are not broken out by programming but this is the capacity at each of those facilities.

Demilly Correctional Institution 342 Baker Correctional Institution 1165 Baker Work Camp 285 Polk Correctional Institution 1208 Polk Work Camp 292 Gadsden Re-Entry Center 432

105-b. The information requested in 105-b above is as follows:

2011-2012 2012-2013 Demilly Correctional Institution 284 Closed May 2012 Baker Correctional Institution 1139 1206 Baker Work Camp 281 283 Polk Correctional Institution 1058 1184 Polk Work Camp 283 285 Gadsden Re-Entry Center Not open until 2014


105-c. Demilly is closed and the information is not available.

Sago: Intensive Outpatient provided by contract, Vocational Programs, Academic Education, Transition Services provided by contract. Religious Services provided by parent institution (Martin CI).

Baker: Intensive Outpatient, Aftercare and Level I Prevention Services provided by contract; Academic Education, Vocational Programs (Electrical, masonry, plumbing and cabinet-making) Transition Services provided by contract, Religious Programs and Culinary Arts.

Polk: Prevention, Intensive Outpatient and aftercare. Vocational Programs, Academic Education Religious Programming – there is a Faith-Based Dorm as well as regular Chapel programming.

Gadsden: Intensive Outpatient, Aftercare, Level I and II Prevention Services, Academic Education, Vocational Education (Carpentry, Masonry, Industrial, Culinary), Release Preparation, Religious Programming, Wellness, Library Services, and Individualized Transition Planning

Academic and Vocational Teachers provide services 40 hours per week. Chaplains provide religious programming every day of the week. Substance Abuse programming is provided by the contract requirements.

105-d. For staff and staff salaries see answer to Question #50 Following are the vacant positions, both located at Sago:

Vocational Teacher (vacant) 100-Hour Program (vacant)

105-e. See information provided above for 105-d. 105-f. Substance Abuse, Academic Education, Vocational Education, 100-Hour Program as

well as Betterment Programs. 105-g. Services are based on current contract scopes and/or Department procedures. This

ITN is designed to give Vendors an opportunity to present to the Department creative and innovative programming in accordance with the Department’s re-entry goals.

105-h. There were no operating budget increases for the facilities in Fiscal Year 11-12; in

Fiscal Year 12-13 all state employees received $1,000 or $1400 based on current salary levels.

Annual rate increases are contingent upon legislative appropriation and at the Department’s sole discretion. Any increase in the rates, based on legislative appropriation, will require execution of a formal Contract amendment.

Question #106 Pg. 6, section 3.5, Pricing – Although the Department will try to keep the Baker Re-Entry Center full, what is its anticipated average daily census? Additionally, roughly how many inmates would be transferred to the Baker Re-Entry Center today if it was open?



Question #107 Pg. 6, section 3.5, Pricing – Will the Department consider guaranteeing Contractors payment for all 432 beds and not per occupied beds above 80% occupancy? Otherwise, Respondents are forced to charge a per diem that is based on the expectation that roughly 80% of the beds are occupied and this will lead to a considerable higher per diem than if the Respondent were to assume that they would be paid for 100% of the beds. The provision of re-entry programming is similar to most businesses in that there is something called “economies of scale” which impacts the cost to provide a service. Thus, the cost of guaranteed payment for 346 beds (80% occupied beds) and a per diem for beds 347 to 432 is going to cost much more than the cost of guaranteed payment for 432 beds. The Department does not fund the operation of its own facilities based on the number of beds occupied so it would be helpful if that is how the Contractor is paid. If the Re-Entry Centers were to be state operated, the operating budget would be very similar when the facility is 80% full vs. 100% full because the facility staffing would be roughly the same under both scenarios. Please structure the ITN in a way that affords companies the ability to provide services in a financial manner that is similar to the state operated re-entry facility to which the Contractor will likely be compared. This is particularly important if the budget for this ITN is based on the operating costs at state operated re-entry centers.

Answer #107 The Department will pay per occupied bed and will not consider paying for all 432 beds at either Everglades or Baker Re-Entry Centers.

Question #108 Pg. 13, section 4.8.1.6 – If an inmate does not want to enroll in programming, will the inmate be removed from the facility? Having at least 70% of the inmates actively enrolled in programming is likely too high if inmates can refuse to enroll in programming. What disciplinary tools can the Contractor use to influence an inmates’ decision on whether to enroll in programming?

Answer #108 The Department does not consider re-entry to be optional and inmates are removed from the facility only for security reasons or classification recommendations. Inmates resistant to programming that do not fall within these two areas should participate in additional motivational programming that addresses resistance. Vendors may use therapeutic community tools, verbal warnings, correctional consultation and disciplinary reports.

Question #109 Pg. 14, section 4.8.7, Substance Abuse Program Services – The RFP states that the Contractor shall provide “…licensed prevention, treatment, and aftercare.” Please explain. For example, is the Contractor responsible for licensing the Baker Re-Entry Center for substance abuse? What type of license, if required? What type of substance abuse license do the Demilly Correctional Institution (DCI), Baker Correctional Institution, Sago Palm Re-Entry Facility, Polk Correctional Institution and Gadsden Re-Entry Center hold?

Answer #109 The Contractor will be responsible for licensing at the Everglades and Baker Re-Entry Centers for substance abuse program components. The type of licenses required should correspond to the type of programming provided (e.g. Intensive Outpatient Program would be licensed as such, a Residential Therapeutic Community as Level II Residential program, Prevention as a Level I Prevention program). Demilly CI previously operated under the overlay of the Polk CI License. Sago Palm has an Intensive Outpatient license. Demilly was licensed for Prevention, Intensive Outpatient and aftercare. Baker CI has Intensive Outpatient, Aftercare and Level I Prevention Services Licenses and Gadsden for Residential Level II, Outpatient, Aftercare and Prevention Level 1.

Question #110 Pg. 14, section 4.8.9, MDST – Please provide additional detail regarding how the MDST model is being implemented at other re-entry facilities today and details on exactly what services are being provided and who is the lead on providing each program component.

Answer #110 The Multidisciplinary Team consists of all parties relative to programming and security including the contractor staff, classification officer, security, substance abuse, education, chaplain and any other program heads for which programs are offered. Based on testing, past record and needs the team puts together a plan with the inmate’s input that best meets


his needs and goals for transition.

Question #111 Pg. 14, section 4.9, Reporting Requirements – Please provide a copy of monthly and quality assurance reports at other re-entry facilities or reports that have comparable data for each of the past 2 years.

Answer #111 These reports are required only for contracted program facilities and since Gadsden Re-Entry Center has been in operation for six (6) months, there is no data available yet for comparison. See Exhibit C for a copy of the contractor’s Quality Assurance Report for Gadsden Re-Entry Center.

Question #112 Pg. 16, section 4.14, Contract Staffing Requirements – The Contractor is expected to always maintain full staffing yet the Department is only guaranteeing payment for 80% of the beds. Please modify this section to allow Contractors to maintain staffing in proportion to the number of beds occupied. If contractors will be required to maintain 100% staffing, then pay Contractors for 100% of the available beds that are being staffed, which is similar to how state operated facilities are funded. A Contractor’s staffing costs represents the overwhelming majority of its costs. Furthermore, if this facility was to be state operated, it would be staffed based on the assumption that the entire facility would be full and if the occupancy level fell below 100%, the operating costs would only decrease by a negligible amount. However, this is not how the Contractor is being treated in this ITN. Please structure the ITN in a way that affords companies the ability to provide services in a financial manner that is similar to the state operated re-entry facility to which the Contractor will likely be compared.

Answer #112 The Department believes that the staffing requirements for this ITN are in proportion to the number of beds occupied.

Question #113 Pg. 66 & 67, Mandatory Review and Evaluation Criteria - Please advise which Performance Measures relate to Release Preparation/Transition Programs in Section 4.16.1.

Answer #113 Attachment 7 – Mandatory Review and Evaluation Criteria has been revised and can be found at the end of this addendum, after the Responses to Written Inquiries.

Question #114 Pg. 21, section 4.16.1, Performance Outcomes and Standards – Please provide data on the performance outcomes, measures, and standards for all state operated and privately operated re-entry centers for each of the past 2 years. Additionally, please explain how the Department developed the performance measures in this ITN, including relevant historical outcome data at state operated facilities, state reports developed on these outcomes, etc. Additionally, would the Department consider implementing performance measures after it has measured the performance at its state operated re-entry facilities for a period of time (i.e., 6 months) and then using those outcomes as the benchmark for the Contractor’s performance in this ITN?

Answer #114 Re-Entry Centers, contracted for private programming, are a new venture for the Department and the performance outcomes, measures and standards were developed specifically for these centers. They represent what the Department’s expectations for performance and outcomes to ensure the contractor’s delivery of services in accordance with a contract that is awarded. There is no information available for the Gadsden Re-Entry Center at this time.

Question #115 Pg. 21, section 4.16.1.1, Performance Outcomes and Standards – How much time after the contract start date will the Contractor have to achieve the requirements set forth in section 4.16.1.1? Six months would be a reasonable timeframe. It could take several months until the population at the facility stabilizes, new admissions are not occurring on a frequent basis, and programming is firmly in place. Additionally, are only program eligible inmates considered in the 70% figure? For example, would an inmate be considered as part of the program eligible population on the first day he arrives at the Everglades/Baker Re-Entry Center? How and when will an inmate be considered ready and eligible to enroll in programs? Also, what ability will the Contractor have to discipline inmates that choose to


not enroll in programming? If the Contractor has no power to cause an inmate to enroll in programming then perhaps the Contractor should not be held accountable for the percentage of inmates participating in programming.

Answer #115 Inmates who arrive at the Re-Entry Centers are program eligible and are ready to enroll in programs that meet their needs. All inmates will be part of the 70% inmate population to be actively enrolled in programming as stipulated in the General Appropriations Act, 2014 and the requirements of this ITN. The MDST will address consequences for inmates who refuse to participate.

Question #116 Pg. 21, section 4.16.1.2, Performance Outcomes and Standards – How much time after the contract start date will the Contractor have to achieve the requirements set forth in section 4.16.1.2. Six months would be a reasonable timeframe.

Answer #116 The Contractor is expected to ensure that all appropriate levels of licensure for the contracted programs in accordance with Chapter 397, F.S. and 65D are in place at all times. The Department of Children and Families issues probationary licenses.

Question #117 Pg. 24, section 4.18, Liquidated Damages – When will the Contractor have access to the Baker Re-Entry Center in order to go through the necessary licensing process? Will the Contractor be paid from the point of time that it begins pursuing a license for the facility? If not, please explain.

Answer #117 Once a contract(s) has been awarded, the Department will work with the contractor at each facility to make the facility available for start-up and pre-planning activities. Beginning on October 1, 2014 for the Everglades facility and beginning on January 2, 2015 for the Baker facility, the Department will pay the contractor(s) at least 80% minimum capacity.

Question #118 Pg. 24, section 4.18, Liquidated Damages – Please provide the re-entry facility data, information, report, etc. that the Department utilized to determine the performance measure in sections 4.16.1 and 4.16.2? If the Department does not track the performance measure data in this ITN for its own facilities, would the Department consider delaying performance measures for this contract (i.e. 6-12 months) until it has had a chance track data at its own facilities and determine what is a fair and appropriate outcome, measure, and standard? Additionally, if the Department based the performance measures on its contract audits and experience, as well as public safety considerations please provide this information.

Answer #118 Re-Entry Centers, contracted for private programming, are a new venture for the Department and the performance outcomes, measures and standards were developed specifically for these centers. They represent what the Department’s expectations for performance and outcomes to ensure the contractor’s delivery of services in accordance with a contract that is awarded.

Question #119 Pg. 24, section 4.18, Liquidated Damages – At which facilities does DC utilize any of the performance outcomes and standards in this ITN? Please provide the performance on those measures, corrective action plans, related liquidated damages (if applicable), and copies of those related operating contracts (if applicable).

Answer #119 Re-Entry Centers, contracted for private programming, are a new venture for the Department and the performance outcomes, measures and standards were developed specifically for these centers. They represent what the Department’s expectations for performance and outcomes to ensure the contractor’s delivery of services in accordance with a contract that is awarded.

Question #120 Pg. 24, section 4.18, Liquidated Damages – Florida Statute 287.058 does not require agencies to impose countless liquidated damages in a manner that may cause a project to be financially unviable. Would the Department consider being very specific on the exact items for which liquidated damages can be imposed and the related number times per year that said liquidated damages could be imposed. For example, section 4.16.2 (pg. 23) seems to be a catch all section that suggests that there are possibly countless requirements in this contract for which the frequency of the liquidated damages is uncertain. This type of language may cause Contractors to perceive that the (DC) is not approaching this project with a partnership spirit but with a punitive spirit. Florida Statute 287.058 does not require nor encourage agencies to utilize endless financial consequences and encourages DC to clearly identify the


items that could result in liquidated damages and the frequency that such liquidated damages could be imposed each year.

Answer #120 As stated in the ITN: If the contractor fails to meet the requirements set forth in 3.12.1.1 the Department may impose Liquidated Damages on a monthly basis in the amount of $250 for every day the Contractor did not have 70% of the total population enrolled in one program. If the Contractor fails to meet the requirements set forth in 3.12.1.2 the Department will impose liquidated damages in the amount of $250 for every day until such time the appropriate license is issued for the contracted substance abuse program. This includes assessment of liquidated damages if an interim license is issued to the following reasons:

a. The service component(s) under contract with the Department of Corrections is /are substantially in non-compliance with licensure standards.

b. The Contractor is involved in license suspension or revocation proceedings for the contracted substance abuse program.

If the Contractor fails to meet any other performance measure as outlined in Sections 3.12.1 or 3.12.2 the Department may impose liquidated damages in the amount of $2,500 per occurrence.

Question #121 When will most shifts begin and end for the state staff at the facility, particularly security staff (i.e. shift 1: 8am-4pm; shift 2: 4pm-12am; shift 3: 12am-8am)?

Answer #121 The facilities are operating on (12) hour security shifts seven days a week. Day shift is-7:00am – 7:00pm and Night Shift is-7:00pm – 7:00am. We also have an administrative shift that works from 8:00am – 5:00pm Monday through Friday.

Question #122 Please provide data or copies of reports for the private re-entry services contract at Gadsden in relation to the following over the past 18 months as well as at the reentry centers where the programming is provided by state employees (not a contractor):

• Compliance monitoring • Monthly reports • Quality assurance reports • Performance outcomes

Answer #122 • Compliance monitoring – Yearly, scheduled for Nov.5-6, 2014

• Monthly reports – this information is provided for billing purposes and includes inmate names and numbers, program services (HIPPA info) and staffing rosters along with a religious calendar. Information is not available

• Quality assurance reports – See Exhibit C • Performance outcomes – New program, not available

Question #123 How long does it typically take the Department of Children and Families to issue a probationary substance abuse license after the initial application is filed?

Answer #123 This issue should be addressed by the Department of Children and Families.

Question #124 Pg. 17, 100 Hour Transition Training Program Facilitator: – The ITN says “Staff training must be provided by the Region / 100-Hour Transition Training Program Coordinator.” Does this mean that Florida Dept. of Corrections staff will provide?


Answer #124 Yes.

Question #125 Pg. 25, Liquidate Damages - Please provide more information on the Department’s intentions related to liquidated damages of $2500 per occurrence. Is the occurrence on a monthly basis measure? More information on this is necessary to determine if this contract is feasible. If the occurrence is on a daily basis, the liquidated damages could quickly be more costly than the entire funding allotted for the contract which is probably not the Department’s intentions.

Answer #125 See Answer #120.

Question #126 Pg. 23, Substance Abuse Services (4.16.1.10) – Will the Department please change the measure and standard to reflect that 95% of those assessed to be in need of substance abuse services will be enrolled? The current language indicates that 95% of all inmates’ needs to be enrolled, regardless of need, because the “Monthly inmate program admission and discharge reports” reflect all inmates, not just those in need of substance abuse services.

Answer #126 No, Section 4.8.7 requires the successful Contractor to provide substance abuse services to 100% of the inmates, based on assessed need to include licensed prevention, treatment, and aftercare.

Question #127 How can the contractor bill for start-up costs (hiring, training,) that it incurs before the first inmate is received into the program?

Answer #127 There is no funding available for start-up costs.

Question #128 Cost information sheet, attachment 8 - What is the definition of a program slot? How many minutes? Also, how are contractors supposed to determine the cost per slot? How is the cost per slot calculated so that all contractors are using the same methodology?

Answer #128 Each Respondent shall submit costs using their own methodology based on the programming they propose. Slots refer to the spaces available for programming.

Question #129 Pg. 21, section 4.15.1.3 - The requirement for 80% of enrolled students to increase by one literacy level in one subject area within 120 days as measured by TABE seems high. Please provide the experience at the other three Florida Department of Corrections (DC) Re-entry Centers on this requirement? If this performance outcome has not been tracked at other DC facilities, on what experience was this target based? Would the state consider revising this performance outcome to “50% of enrolled students to increase by one literacy level in one subject area within 120 days as measured by TABE”?

Answer #129 No.

Question #130 Pg. 21, section 4.15.1.4 - The requirement that 75% of inmates enrolled in GED-level courses will secure a GED within 180 days of enrollment seems high. What has been the experience at the other Florida Department of Corrections (DC) Re-entry Centers on this requirement? If this performance outcome has not been tracked at other DC facilities, on what experience was this target based? Would the state consider revising this performance outcome to “75% of inmates enrolled in GED-level courses will secure a GED within one year of enrollment”?

Answer #130 No, this outcome was based on the Department’s experience with the GED 2002 version of the test and the new GED 2014 test.

Question #131 4.14.1.7 states “Staff training must be provided by the Region 1 100-Hour Transition Training Program Coordinator." Our question is are all sites being trained by Region 1 when they are not located in Region 1?


Answer #131 Section 4.14.1.7 has been revised to read as outlined on the Addendum cover sheet and as follows:

4.14.1.7 100-Hour Transition Training Program Facilitator: The 100-Hour Transition Training Program Facilitator shall possess, at a minimum, a high school diploma or GED, and related facilitation experience. Staff training must be provided by the appropriate 100-Hour Transition Training Program Coordinator.

Question #132 Page 25 paragraph 3 discusses liquidated damages on vacant positions as being assessed in the amount of the hourly rate for each position vacant for more than sixty (60) consecutive calendar days. Additionally, it states "The rate shall be determined based on the total position cost as reflected in the contract incorporated Staff Level Plan or any approved revisions." How is the hourly rate being calculated? Based on total position cost would be taking the administrative costs, the operating costs, indirect costs, etc. into the calculation which is not a true reflection of the hourly rate for the position. We are requesting this to be changed to the Salary and Benefits amount for the assessment of liquidated damages not to impact overall quality of programming.

Answer #132 Section 4.18 Liquidated Damages, fourth paragraph, has been revised to read as follows:

If the Contractor(s) fails to meet the requirements as set forth in 4.16.1.13 the Department will impose liquidated damages in the amount of the hourly rate (8 hours a day for a full-time position and 4 hours a day for a part time position) for each position vacant for more than sixty (60) consecutive calendar days. The damages will be applied for every day the position remains vacant, beginning the 61st consecutive calendar day. The rate shall be determined based on the salary and benefits reflected in the contract incorporated Staff Level Plan or any approved revisions.

Question #132 Most vocational programs require the utilization of tools. We are interested in whether there

will be a variation from the current practice of not allowing knives in the food service area for the teaching of a culinary arts program that would affect employment opportunities in high-end restaurants versus fast food. Therefore, the question is "Will knives be allowed in the re-entry centers in the kitchen/food service area as a Class A Group for the purpose of vocational training only? or is the current practice of no knives in the kitchen/food service area going to be maintained?" Please note that The Class A Group of tools does include knives while the Control of Food Service Equipment does not.

Answer #132 The current Department policy regarding the Class A Group of “tools” and what is authorized behind the fence is under review. The Department will make its final decision available as soon as possible.


ATTACHMENT 1 –CERTIFICATION/ATTESTATION PAGE DC ITN-13-038 (Revised 7/10/2014, Addendum 1)

1. Authority to Legally Bind the Respondent:

This is to certify that the person signing the Florida Department of Corrections ITN Acknowledgement Form and this Certification/Attestation Page is authorized to make this affidavit on behalf of the firm, and its owner, directors and officers. This person is the person in the Respondent’s firm responsible for the prices and total amount of this Response and the preparation of the Response.

2. Business/Corporate Experience: This is to certify that the Respondent has a minimum of three (3) years of business and/or corporate experience within the last five (5) years relevant to the provision of comprehensive re-entry services to the criminal justice population.

3. Certification of Minimum Service Requirements: This is to certify that the services proposed meet or exceed the minimum service requirements as specified in Section 3, TECHNICAL SPECIFICATIONS, of this ITN. Furthermore, this is to certify that the response submission contains no deviations from the requirements of the ITN.

4. Acceptance of Terms and Conditions This is to certify that the Respondent will comply with all terms and conditions contained within the ITN, or the final negotiated terms and conditions.

5. Statement of No Involvement This is to certify that the person signing the response has not participated, and will not participate, in any action contrary to the terms of this ITN.

6. Non-Discrimination Statement This is to certify that the Respondent does not discriminate in their employment practices with regard to race, creed, color, national origin, age, gender, marital status or disability.

7. Unauthorized Alien Statement This is to certify that the Respondent does not knowingly employ unauthorized alien workers.

8. Statement of No Inducement: This is to certify that no attempt has been made or will be made by the Respondent to induce any other person or firm to submit or not to submit a Response with regard to this ITN. Furthermore this is to certify that the Response contained herein is submitted in good faith and not pursuant to any agreement or discussion with, or inducement from, any firm or person to submit a complementary or other non-competitive Response.

9. Statement of Non-Disclosure: This is to certify that neither the price(s) contained in this Response, nor the approximate amount of this Response have been disclosed prior to negotiation or award, directly or indirectly, to any other respondent or to any competitor.

10. Statement of Non-Collusion: This is to certify that the prices and amounts in this Response have been arrived at independently, without consultation, communications, or agreement as to any matter relating to such prices with any other respondent or with any competitor and not for the purpose of restricting competition.

11. Statement of No Investigation/Conviction: This is to certify that Respondent, it’s affiliates, subsidiaries, officers, directors and employees are not currently under investigation by any governmental agency and have not in the last three years been convicted or found liable for any act prohibited by State or Federal law in any jurisdiction, involving conspiracy or collusion with respect to bidding on any public contract.

12. Scrutinized Companies Lists: If value of this solicitation is greater than or equal to $1 Million, then the Proposer certifies they are not listed on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List.

Dated this day of 2014. Name of Organization:

Signed by:

Title: being duly sworn deposes and says that the information herein is true and sufficiently complete so as not to be misleading. Subscribed and sworn before me this day of 2014. Personally Known OR Produced Identification Type of Identification Produced

Notary Public: My Commission Expires:

Indicate Re-Entry Center:__________________ Respondent’s Name:__________________________ Evaluator’s Signature: ________________________ Page 59 of 69 DC ITN 13-038

ATTACHMENT 7 – MANDATORY REVIEW AND EVALUATION CRITERIA DC RFP-13-038 (Revised 7/10/2014, Addendum 1)

(RESPONDENT’S SHOULD COMPLETE COLUMN 2)

ITN SECTION

REFERENCE

RESPONDENT’S PAGE

NUMBER(S) WHERE INFO. IS

LOCATED Note: This column is for Respondent

to complete

MANDATORY SUBMISSION REQUIREMENTS

SUBMITTED (Check one)

Note: These columns are for the Department’s Bureau of Procurement & Supply to complete.

YES NO

4.22.2 Attachment 1 1. Certification Attestation Page

4.22.2 Attachment 5

2. Cost Information Sheet

ITN SECTION

REFERENCE

RESPONDENT’S PAGE


LOCATED Note: This column is for Respondent to complete

ATTACHMENT SUBMISSIONS

SUBMITTED (Check one)

Note: These columns are for the Department’s Bureau of Procurement & Supply to complete.

YES NO

4.22.3.3, Attachment 2 1. Business Corporate Reference Form

Attachment 4 2. Contact for Contract

Administration/Contractor Representative Form

ITN SECTION

REFERENCE

RESPONDENT’S PAGE



to complete

EVALUATION CRITERIA STATEMENT OF QUALIFICATIONS

(100 Points)

TOTAL POSSIBLE

POINTS

POINTS AWARDED Note: This column is for

the Department’s Evaluation Team to complete.

4.22.3.1 (a,b) 4.22.4.3 (a,b,c)

1. To what extent do the Respondent’s corporate qualifications (corporate purpose, business plan and organization structure) demonstrate stability and experience that will benefit performance under a contract resulting from this ITN?

Some Considers: Length of business/corporate experience in

the provision of similar services Respondents primary type of business and

primary population served Respondent’s national accreditation by

professional associations. Other qualifications you deem appropriate.

(Omitted – 0;Poor – 6.25;Adequate – 12.5;Good – 18.75;Exceptional – 25)

25


4.22.3.1 (a,c,d,i,j,k) 4.22.3.2 (a,c)

2. To what extent does the Respondent and Subcontractors (if utilized) demonstrate administrative and program delivery experience providing similar services to inmates in a criminal justice setting as described in this ITN, including any current and/or past contracts?

Some Considers: Length of business/corporate experience for

respondent and subcontractors in the provision of similar services.

Respondent and Subcontractors (if utilized) experience providing program services to a population with similar characteristics.

Number of contracts for similar services. Number of contracts terminated Experience of the loss of funds (i.e.

liquidated damages, loss of performance bonds)

Quality of services provided in contract Other experience you deem appropriate


25

4.22.3.1(e)

3. If applicable, how thorough and detailed is the Respondent and Subcontractors’ (if utilized) provision of documentation and information concerning any settlement agreements, fines, consent orders or convictions relating to a business practice, civil or criminal actions; have been subject of any complaint, action, investigation or suit involving any type of dealings contrary to Federal, State or other regulatory agencies? Note: If not applicable, is a statement provided to that effect? If so, highest number of points should be given for this question.

(Omitted – 0; Poor – 2.5;Adequate –5; Good – 7.5; Exceptional – 10)

10

4.22.3.1 (g)

4. How detailed is the Respondent’s description of whether they intend to provide 100% of the services directly or to utilize subcontractors, and has the identification of all subcontractors been identified and the statement indicating the percentage of work to be completed by the Respondent and each subcontractor as measured by the percentage of the total contract?

Some Considers: The percentage and type of work to be

provided by a subcontractor. Other issues you deem appropriate.

Note: If the Respondent is providing 100% of the services, the highest number of points should be given for this question.

(Omitted – 0; Poor – 1.25;Adequate –2.5;Good – 3.75; Exceptional – 5)

5


4.22.3.1(f)

5. How extensive is the experience detailed in the Respondent’s summary of exemplary or qualitative findings, recommendations, or other validations demonstrating operational experience, including grant awards, commendations or community recognition?


5

4.22.3.1 (h)

6. How substantial is the Respondents utilization of community networks, partnerships or resources and how effective will these be in meeting the needs of the referred population?


15

4.22.3.1(k) 4.22.3.2

7. How substantial is the Respondent’s experience in the provision of comprehensive re-entry services to the criminal justice population?


15

ITN SECTION REFERENCE

RESPONDENT’S PAGE



to complete

EVALUATION CRITERIA PROJECT STAFF (300 Points)

TOTAL POSSIBLE

POINTS



4.22.4.1 (a,b)

1. To what extent do the biography/curriculum vitae and references for the Chief Executive Officer and the Administrative Project Manager (or equivalents) demonstrate the qualifications, abilities, required tasks and experience necessary to effectively oversee the administration of a contract resulting from this ITN?


10

4.22.4.1(c) 4.14.1.1

2. To what extent do the biography/curriculum vitae and references for the Re-Entry Program Director (or equivalent) demonstrate the qualifications, abilities, required tasks and experience necessary to effectively oversee the program and ensure adequate qualified staff to deliver the program services of a contract resulting from this ITN?


10


4.22.4.2 (a.b.) 4.14.1

3. To what extent does the Respondent’s staffing level plan demonstrate the capacity to carry out the proposed program activities with the appropriate number of and competitively compensated staff while providing adequate supervision of staff, the adequate number of staff to inmate ratio for all programming required in the service provision of this ITN?

Some Considers: Salary and Benefit Levels Staff ratios to inmate populations for

specific services Staffing levels compared to proposed

program activities Other information you deem appropriate

(Omitted – 0;Poor – 15;Adequate – 30;Good – 45;Exceptional – 60)

60

4.22.4.2(c,d) 4.14

4. To what extent does the Respondent’s Monthly Staffing Schedule and Staffing Level Back up plan demonstrate an adequate type and number of positions on duty at every given day/hour, Monday through Sunday, 7am to 9 pm?

Some Considers: Day, Evening and Weekend Coverage Method to address coverage for staff

absences Other information you deem appropriate

(Omitted – 0;Poor – 15;Adequate – 30;Good – 45;Exceptional – 60)

60

4.22.4.2(e) 4.14

5. How comprehensive is the Respondent’s Monthly Program Schedule and does it correlate with the specific program activities being proposed through the ITN.

Some Considers: Coverage of services required by ITN Correlation between Monthly Program

Schedule, Monthly Staffing Schedule and Staffing Level Plan

Other information you deem appropriate (Omitted – 0;Poor – 15;Adequate – 30;Good – 45;Exceptional – 60)

60

4.22.4.2 (f,g) 4.14.3.1 4.14.3.2 4.14.3.3

6. To what extent does the Respondent demonstrate staff retention, incentives, benefits and the ability to recruit, hire and train staff for this project?

Some Considers: Recruiting and hiring process Type of training provided Staff retention record Other information you deem appropriate

(Omitted – 0; Poor – 12.5;Adequate –25;Good – 37.5; Exceptional – 50)

50


4.22.4.3

7. How adequately do the Respondent’s position descriptions (including salary range, minimum qualifications, educational requirements/certifications and work experience) reflect their commitment to the use of qualified staff for all positions that would provide services under any resulting contract under this ITN?

Some Considers: Commitment to use qualified staff Salary ranges for positions Matching of minimum requirements for

positions described in ITN. Other information you deem appropriate


50

ITN SECTION REFERENCE

RESPONDENT’S PAGE



to complete.

EVALUATION CRITERIA TECHNICAL RESPONSE AND

SERVICE DELIVERY APPROACH (550 Points)

TOTAL POSSIBLE

POINTS



4.22.5 4.7

1. How comprehensive and attainable in the Respondent’s narrative response identifying how they will meet the Contract Technical Responsibilities outlined in Section 4.7, and how clear and understandable is it for individuals on a programmatic and management level?

(Omitted – 0;Poor – 5.0 ;Adequate – 10;Good – 15; Exceptional – 20)

20

4.22.5.2 4.8.2

2. How comprehensive, attainable and evidenced-based does the Respondent describe how they will provide and administer academic programming?

Some Considers: English Secondary Language Low Literacy, including Mandatory Literacy

Program Adult Basic Education Pre-GED Level GED classes and testing requirements Teaching strategies Instructional Materials Intensity and Duration Ability to met DOE standards Ability to report test-outcomes Plans to administer computer based GED in a

certified lab Numbers to be served Other essentials you deem appropriate for

quality academic programming (Omitted – 0; Poor – 12.5;Adequate –25;Good – 37.5; Exceptional – 50)

50


4.22.5.2 4.8.3

3. How comprehensive, attainable and evidenced-based does the Respondent describe how they will provide vocational programs?

Some Considers: Use of research-based and effective

educational practices Variety of instructional materials and ability

to address different learning styles. General employability skills, technical skills

and occupation specific skills DOE Curriculum Frameworks Alignment with any applicable industry

certification Alignment with local geographical labor

markets Ability to test and issue certificates Numbers served Other essentials you deem appropriate for

quality vocational programming (Omitted – 0; Poor – 12.5;Adequate –25;Good – 37.5; Exceptional – 50)

50

4.22.5.2 4.8.4

4. How comprehensive, attainable and evidenced-based does the Respondent describe how it will provide transitional programs?

Some Considers: Requirements for Thinking for a Change, Family

Unification/Parenting, Victim Awareness and 100 hour Transition Program.

Other types of Transitional Programming proposed Numbers Served Other essentials you deem appropriate for quality

transitional programming. (Omitted – 0; Poor – 12.5;Adequate –25;Good – 37.5; Exceptional – 50)

50

4.22.5.2 4.8.5

5. How comprehensive, attainable and evidenced-based does the Respondent describe how it will provide religious programs?

Some Considers: Plans to provide primary worship services Plan to administer volunteer recruitment for all

faiths Plan to provide materials to faiths represented at

facility Maintenance of religious materials Consider Monthly religious calendar activities Ability to comply with Religious Diet Food

Program documentation and interview requirements

Numbers Served Innovative religious programming Plan to ensure data collection and entry Opportunities and use of Spiritual Advisors Other essentials you deem appropriate for quality

Religious programming. (Omitted – 0; Poor – 7.5;Adequate –15;Good – 22.5; Exceptional – 30)

30


4.22.5.2 4.8.6

6. How comprehensive, attainable and evidenced-based does the Respondent describe how it will provide wellness programs? (DC Policy 602.051, Wellness Education Program for Inmates)

Some Considers: Structured and Unstructured indoor/outdoor

activities and sports Wellness education programs Provision of equipment for inmate use. Fitness assessments Number Served Other essentials you deem appropriate for

quality Wellness programming (Omitted – 0;Poor – 6.25;Adequate – 12.5;Good – 18.75;Exceptional – 25)

25

4.22.5.2 4.8.7 4.14.2

7. How comprehensive, attainable and evidenced-based does the Respondent describe and administer Substance Abuse Program Services and interventions to motivate and assist inmates in their personal recovery?

Some Considers: Evidenced-based substance abuse services to

100% of the population. Levels of care to be provided Ability to comply with licensure

requirements Clinical Supervision Numbers served Group sizes Staff to inmate ratios Other essentials you deem appropriate for

quality Substance Abuse programming (Omitted – 0; Poor – 12.5;Adequate –25;Good – 37.5; Exceptional – 50)

50

4.22.5 4.8.8

8. How comprehensive, attainable and evidenced-based does the Respondent describe how it will provide library services?

Some Considers: Compliance with DC Policy 501.310 –

General Library Programs Compliance with DC Policy 501.401 -

Admissible Reading Material for Institutions. Number served Other essentials you deem appropriate for

quality Library Services programming (Omitted – 0;Poor – 6.25;Adequate – 12.5;Good – 18.75;Exceptional – 25)

25

4.22.5.3 4.8.9 4.3

9. How clearly and comprehensively does the Respondent explain how the ten (10) re-entry concepts and MDST will be incorporated into their program services and operations as outlined in Section 4.8.9 and is it attainable?


50


4.22.5.4 4.8.10 4.8.9

10. How clearly and comprehensively does the Respondent describe the development of an Individualized Transition Plan (ITP), including the use of Multidisciplinary Staffing Team approach and how it will meet successful re-entry needs?


30

4.22.5.4 4.9

11. How adequately does the Respondent’s narrative indicate an understanding and effective approach to meeting all reporting requirements and are all requirements addressed?


30

4.22.5.4 4.11

12. How thorough is the Respondent’s narrative describing their Quality Assurance Program and the elements within the program?


25

4.22.5.4 4.12

13. Are the Respondent’s value-added services useful and beneficial to the Department and the successful re-entry of the inmate population?


5

4.22.5.2 4.17.1 4.16.1.1

How realistic is the Respondent’s plan to meet the Performance Measure related to the seventy (70%) program enrollment requirement.


15

4.22.5.2 4.16.1.3 4.16.1.4

15. How realistic is the Respondent’s plan to meet the Performance Measures related to Academic Programming?


15

4.22.5.2 4.16.1.5

16. How realistic is the Respondent’s plan to meet the Performance Measure related to Vocational Programming?


15

4.22.5.2 4.16.1.10 4.16.1.2

17. How realistic is the Respondent’s plan to meet the Performance Measures related to Substance Abuse Programming and required licensure?


15

4.22.5.2 4.16.1.6 4.16.1.7 4.16.1.8 4.16.1.9

18. How realistic is the Respondent’s plan to meet the Performance Measures related to Release Preparation/Transition Programs?


15

4.22.5.2 4.16.1.11 4.16.1.12

19. How realistic is the Respondent’s plan to meet the Performance Measures related to Religious Programs?


15


4.22.4.2 4.16.1.13

20. How realistic is the Respondent’s plan to meet the Performance Measure related to Staffing?


15

4.22.5.5 4.18

21. How comprehensive is the Respondent’s understanding of the assessment of liquidated damages?


5