software solution for a small computer shop

System Analysis and Design | Zaytsev db System

TABLE OF CONTENTS

PROJECT INITIATION................................................................1Introduction to the Company..............................................................................1Visit to the shop.................................................................................................3

PRELIMINARY INVESTIGATION REPORT............................5Problem identification........................................................................................6Brief solutions....................................................................................................7Feasibility study.................................................................................................8

Technical feasibility........................................................................................8Operational feasibility.....................................................................................9Economic feasibility......................................................................................13Schedule feasibility......................................................................................15

Final conclusion...............................................................................................18

METHODOLOGY........................................................................19Systems development life cycle.......................................................................20

ANALYSIS...................................................................................21Questionnaire..................................................................................................22Online Survey..................................................................................................24

DESIGNING THE SYSTEM......................................................29Logical Design.................................................................................................29Form Designs..................................................................................................42Online System.................................................................................................45

IMPLEMENTATION...................................................................46Introduction......................................................................................................47User Interface Design......................................................................................48Security............................................................................................................58Database Backup system................................................................................60Report Design..................................................................................................62Online System.................................................................................................66

TESTING AND MAINTANCE...................................................72INDIVIDUAL REPORTS............................................................75USER MANUAL..........................................................................79MINUTES OF MEETINGS.........................................................85REFERENCES............................................................................87


PROJECT INITIATION

As students of APIIT Sri Lanka, DF08A1ICT Batch, we were

assigned the task of designing a computerized system for an organization using

the knowledge we had gained in the Systems Analysis and Design (SAD)

module.

First we considered several shops to co-op with and selected Alpha Digital

Computers Pvt Ltd. Then we went to one of there shops and had a discussion

with one of the staff to get a brief idea about their business process and the

existing computerized information system.

Introduction to the Company

The Alpha digital Computers (pvt) Ltd, is Computer Hardware Solutions, Engineering, Network Administration, Software Developing Lectures and Training throughout island Wide Showroom network of 40 outlets. And now they are the pioneer of Sri Lanka in computers.

Company Vision

To be a blue chip Company in Sri Lanka within very short period, delivering an

excellent service to customers.

Company Mission

Delivering Innovative Products; Services and be the Market leader in Sri Lanka

Offering the best Competent, Efficient and Economical state of the Art Solutions

for Requirement of Information Technology to future.

Company Culture


The management of Alpha Digital Computer (pvt) Ltd has Developed Patriotic &

Polite staff Service to the Sri Lankan Nation & also we are an Environmental

Friendly Organization.


Visit to the shop

Company Name: Alpha Digital Computers

Scope/ Limitation: local market targeted shop

Location: Navinna,Maharagama,Colombo

Services: Selling computer Hardware

Computers repairs

Delivery service

Interview with: Sameera Perera

Outcomes: Analyzing the Current System used at the company and

Prociders in the shop


Figure 1 - Alpha Digial Computers Shop

Figure 2 - Data Entry Process to the current system


PRELIMINARY INVESTIGATION REPORT


PROBLEM IDENTIFICATION

From the discussion we had and briefly observing the current system, mainly

these problems were identified.

User interface is not much user friendly

Security features are not adequate

No automated backup system

No way of getting customer feedback

No convenient data entry procedures

Flow of forms is not efficient


BRIEF SOLUTIONS

Problems Brief Solutions

User interface is not much user friendly

Make user interface user friendly as possible by introducing eye catching GUIs, easy to use menus etc…


No automated backup system Create an automated backup system

No way of getting customer feedback Create an online system enabling customers to send feedback via email and enable system users to view feedback via the system

No convenient data entry procedures Integrate an Excel like data entry option to the system



FEASIBILITY STUDY

Theses aspects of the project are considered for the feasibility study.

Technical feasibility

Operational feasibility

Schedule feasibility

Economic feasibility

TECHNICAL FEASIBILITY

Practicality of the Proposed System in terms of Technology

Since the proposed system is small software that will be handling data

input/output to the system and generating reports, technology is available to

develop such a system. Mainly Microsoft Visual Basic will be used to develop

the Interface and Microsoft Access to develop the database.

In terms of hardware, only a standard Microsoft Windows XP compatible

computer, a printer and an internet connection are needed.


Necessary Technology

We do posses the technology mentioned above. But for the Online System we

do not poses the necessary technologies such as PHP and MySQL.

Technical Expertise

Everyone in the team knows Visual Basic 6 and Sudantha will be implementing

the Online System using technology acquired from the internet. As we do not

have to use Microsoft Access other than for creating the databases, technical

expertise in Access is not needed.

Acquisition of Unavailable Technology

For the Online System, knowledge in PHP and MySQL is needed which we do

not poses. But necessary scripts can easily be downloaded from the internet and

modified to suit the requirements of the proposed system.

OPERATIONAL FEASIBILITY

Assessment of the proposed system in terms of solving current business

problems and being more efficient was studied using the PIECES framework.


P-Performance

As the information collected by us visiting the shop and interviewing the staff, it

was evident that the existing system lacks adequate response time although

throughput time did not seem to be inefficient.

So to solve that performance issue, proposed system will contain more

effectively designed user screens and data handling routines.

I-Information

Also the existing system didn’t have that much user friendly interfaces and the

way that it presented reports and information was not user friendly and well

formatted. Proposed system will be generating well formatted and exact

information included reports.

Existing system did not have robust searching facilities that the proposed system

is going to be included with. Therefore users will be able to access information

more quickly.

E-Economy

Purpose of the existing system was to provide information services to the

business. And data input to the system was mainly carried out by entering data in

Excel and importing it to the system. That process required more time than it

actually should.


So if a data input method can be integrated to the system eliminating the

requirement of Excel installed which is costly and reducing the time required to

enter data. Hence a sub system will be implemented to enable data entry in an

Excel like data sheet within the system. So the organization will be benefited

economically from the proposed system.

C-Control

Proposed system will have advanced login features that the current system does

not have. And the user and password database will be secured using password

protection. So the administrators will have more control over the system.

User management will only be available to administrators and several

components will be hidden from standard users enabling more control and more

security over the system and data.

E-Efficiency

Existing system is not efficient considering the fact that it does not use time

efficiently as possible. That is due to users having to input data through Excel. As

mentioned above under Economy, implementation of an Excel like subsystem

will enable the proposed system to effectively use time and be efficient.

Flow of forms of the proposed system will be designed in a more efficient way

that the users and the organization will experience more efficient functionality of

the system.


S-Service

Current mode of operation offers services which can be improved by

implementing the proposed system considering the aspects of it discussed

above.


ECONOMIC FEASIBILITY

Costs

All analysis, design and development stages will be carried out free of

charge.

All the necessary software and hardware are available to the development

team and therefore

Communication expenses and other variable costs like printer paper will

be bared by us (group members).

Since the organization poses necessary hardware to support the proposed

system, there will be no need to supply hardware. So there will be no cost

for hardware purchasing and installing.

Estimated Cost

Communication Expenses Rs 1000.00

Travel Expenses Rs 500.00

Storage Material &

stationery

Rs 250.00

TOTAL Rs 1750.00


Benefits

The organization will benefit having performance of the information system

increased. That will contribute to increase in profits as well as lowering

operational costs. Estimation of those economical benefits is skipped due to

lacking information but it can be assumed that the proposed system will generate

more benefits than what it costs.

And the proposed system will also benefit from receiving customer feedback via

the implemented online system. That will help to address customer problems and

improve on them.


SCHEDULE FEASIBILITY

Gantt chart


PERT Chart


Workload Matrix

Activity Dishan Sudantha Uditha Jayanadhi

Preparing The Gantt Chart & Pert

Chart

Visit & study a shop

Making the Questionnaires

Interview the Management & Staff

Analyzing the System

Summarizing Information

Feasibility Report

Data Flow Diagram

Data Dictionary

Preparation of Database and

Programming

Preparation Online System,

Testing & maintaining

User manual

Minutes

Individual Project Report

Reference

Finalization of the project


FINAL CONCLUSION

Problems Identified

Brief Solutions Listed

Topic Feasibility

Technical Feasible

Operational Feasible

Economic Feasible

Schedule Feasible

Feasibility

Proposed system project is feasible and it is worthwhile to continue this

project.


METHODOLOGY

Methodology


SYSTEMS DEVELOPMENT LIFE CYCLE

SYSTEM DEVELOPMENT LIFE CYCLE was used as our methodology in the

project.

Figure 3 - Systems Development Life Cycle (SDLC)


ANALYSIS


Questionnaire

General Information

Company Name: --------------------------------------------------------------------------

Location: --------------------------System Information

What Kind of System you are using now?

POS system

Computerized system

Manual System

Other

Are you using any Online System?

Yes No

What Faculties you have got by your current System?

Track Transaction Data

Keep Stock and Sales Data

Billing System

Customized Reports

Other

What Problems you are Having with your Current System?


Not User Friendly

Data Loss

Less Available options

Software Run Time Errors

Not Effective

If you are moving to a New System What Options You Consider about?

User Interface Fewer errors more secure environment

How much you Spend on the current system? (Software Only)

Free

5000

10000

25000

Other

Are you satisfied with the Current system?


Are you planning to move to a new system?

Yes No

Please state any suggestion or any comments

Online SurveyWe have completed an Online Survey, Questionnaire and results are listed below.


Brief Solutions

Problems Brief SolutionsUser interface is not much user friendly

Make user interface user friendly as possible by introducing eye catching GUIs, easy to use menus etc…


No automated backup system Create an automated backup system

No way of getting customer feedback Create an online system enabling customers to send feedback via email and enable system users to view feedback via the system

No convenient data entry procedures Integrate an Excel like data entry option to the system



DESIGNING THE SYSTEM

Logical DesignData flow diagram

Figure 4 - Data Flow Diagram (Context)


Level 0 Diagram

Figure 5 - Figure 4 - Data Flow Diagram (Level 0)


Database Diagram

Figure 6 - Database Diagram


Data Dictionary

Entities

Name: Customer

Description: The person who is mainly interacts with the company.

Input data flows: Product and Invoice

Output data flow: Customer Order Form

Name: Dealers

Description: The person who is delivering the products to the company

Input data flows: Price Request Form

Output data flow: Price List, Product & Invoice

Name: Inventory

Description: Department which holds the storage services of a company.

Input data flows: Inventory Goods Received Note

Update Inventory Request

Output data flow: Stock Database Update Request


Process

Name: 1.0 Product Order

Description: Receives customer details, Update new customer detail, Issuing receipts,

Taking customer orders.

Input data flows: Price List

Output data flow: Update Product Order Database

Name: 2.0 Receive Product

Description: Generating delivery reports and keeping tracks about delivery process.

Input data flows: Product & Invoice

Output data flow: Update Received Order Database

Inventory Goods Receive Note

Name: 3.0 Updating Database and Reports

Description: Generate reports for the management.

Input data flows: Update Received Order Database

Update Product Order Database

Customer Information Form

Output data flow: Customer Info Update

Customer Order Update


Stock Database Update

Name: 4.0 Issuing Goods

Description: Facilitates to customize products

Input data flows: Customer Order Form

Output data flow: Product and Invoice

Update Inventory Request

Data Flow

Name: Price Request Form

Description: To get the price information from Dealers

Origin / Source: Dealers External Entity

Destination: Product Order Process


Name: Product & Invoice

Description: A paper which prove of the transaction


Destination: Receive Product Process

Name: Price List

Description: store the information to the database


Destination: Product Order Process

Name: Update Product Order Database


Origin / Source: Product Order Process

Destination: Updating Database and Reports Process

Name: Update Received Order Database


Origin / Source: Receive Product Process


Name: Inventory Goods Received Note



Origin / Source: Receive Product Process

Destination: Inventory External Entity

Name: Stock Database Update Request


Origin / Source: Inventory External Entity


Name: Update Inventory Request


Origin / Source: Issuing Goods Process

Destination: Inventory External Entity

Name: Customer Order Form


Origin / Source: Customer External Entity

Destination: Issuing Goods Process

Name: Product & Invoice



Origin / Source: Issuing Goods Process

Destination: Customer External Entity

Name: Customer Information Form


Origin / Source: Customer External Entity


Name: Customer Info Update


Origin / Source: Updating Database and Reports Process

Destination: Customer Info Database Store

Name: Product Order Update



Destination: Product Order Database Store

Data structure:

Name: Stock Database Update




Destination: Stock Database Store

Data structure:


Data Store

Name: Customer Info Database

Description: Stored the data about new customers

Input data flows: Customer Info Update

Output data flows: Customer information

Data structure: Customer ID, First Name, Last Name, Address, Contact No

Name: Product Order Database

Description: Stored the data about orders (Order details, customized order details)

Input data flows: Product Order Update

Output data flows: Order information, Delivery details

Data structure: Products, Qty, Price

Name: Stock Database

Description: What products are in the stock

Input data flows: Stock Database Update

Output data flows: Availability, Product details.

Data structure: Product Name


Table design

BrandField Name Data Type DescriptionBrand Text Brand Names of Products

CustomersField Name Data Type DescriptionID Auto Number For system can take records about

each customer.Customer Name Text For system can take records about

each customer can promote regular customers to primary customers.

Address Text System can store customer personal data, and Contact details

Telephone Number Number System can store customer personal data, and Contact details

Customer Code Text System can promote regular details to customers

Categories

Field Name Data Type DescriptionCategories Text Categories

MainField Name Data Type DescriptionID AutoNumber Customer ID Category Text Categories of hardware

Brand Text Brand of each products


Product Text can store data about products,

Serial Number Text can store data about each products serial Number

Price Currency Prices of the products

Available Units Number can store data about Availability,

SellingField Name Data Type DescriptionID AutoNumber In this table the system can store data

about invoice IDCustomer Name Text In this table the system can store data

about customer NameProduct Text Selling products

Serial Text Stored serial Number about the deliveries.

Quantity Text Selling Quantity

Price Text Prices of each selling products


Form Designs

Login

Figure 7 - Login Form basic Design

Figure 8 - Flow chart - (Login form)


Main Form

Figure 9 - Main formData Adding Forms

Figure 10 - Data adding form


Figure 11 - Main menu Logic


Online System

Figure 12 - Online System Logic


IMPLEMENTATION


IntroductionZaytsev db System is based design based on Microsoft visual basic 6 and Microsoft Access 2003.Microsoft visual basic and Microsoft access databases connected through OLDB and jet 4.0 connections.The high end graphics was designed by adobe fireworks.

Figure 13 - Designing using Microsoft Visual basic


User Interface Design Title bar

Option Explicit

Private Declare Function ReleaseCapture Lib "user32" () As LongPrivate Declare Function SendMessage Lib "user32" Alias "SendMessageA" (ByVal hwnd As Long, ByVal wMsg As Long, ByVal wParam As Long, lParam As Any) As Long

Private Const HTCAPTION = 2Private Const WM_NCLBUTTONDOWN = &HA1Private Const WM_SYSCOMMAND = &H112

Figure 14 - Title bar

Private Sub Image6_MouseDown(Button As Integer, Shift As Integer, X As Single, Y As Single)

ReleaseCapture

SendMessage hwnd, WM_NCLBUTTONDOWN, _

HTCAPTION, 0&

End Sub

Create a Customized Title

bar


User Login

Figure 15 - Logging form

The Zaytsev login system has many security strategies to improve the application security.

Figure 16 - Administrative rights

The Zydsev db system has 2 user levels, Administrator and normal users .you

can create one administrator login and any number of normal user accounts.


If txtpass.Text = txtmainpass.Text Then

MsgBox ("Sucessful Login,You Logged in as :" + " " + txtuser.Text),

vbInformation, "Login Screen"

frmmain.txtname.Text = "Welcome " + txtuser.Text + " !"

lblred.Caption = ""

If txtuser.Text = "Admin" Then

MsgBox ("You Logged in as Administrator, Adminstrative Rights Applied"),

vbExclamation

Unload Me

End If

'//////////

test.Hide

Unload test

Unload frmlogin

Load frmmain

frmmain.Show

Else

lblred.Caption = "Wrong Password !"

Beep

txtpass.Text = ""

frmmain.Refresh

Applying Administrative

rights

Loading main form for a successful

login

Denied the access for wrong passwords


Main form

Figure 17- Main Menu


Private Sub Image5_MouseMove(Button As Integer, Shift As Integer, X As Single, Y As Single)

'mouse move effects

lbldb.Caption = "Acess Customer Infomation"

lbldv.Caption = ""

lblrep.Caption = ""

lblbill.Caption = ""

lblonline.Caption = ""

End Sub

If txtname.Text = "Welcome " + "Admin" + " !" Then

Load newlog

newlog.Show

Else

MsgBox " You Dont Have Adminstrative Rights to Create a New account", vbCritical,

"Administrative Controls"

End If

'its working :)

'load login making form

menu.Visible = False

Move Over Effects

Checking Administrative Rights


Customer Information

Figure 18 - Customer information

On Error GoTo err:

If Text10.Text Or Text2.Text Or Text3.Text Or Text4.Text = "" Then

GoTo err:

Else

Adodc1.Recordset.Fields("Customer Name") = Text10.Text

Adodc1.Recordset.Fields("Address") = Text3.Text

Adding data to Customer Table


Add New Stocks Information

Figure 19 - Add new Stocks

Private Sub cmdadd_Click()

On Error GoTo AddErr

datPrimaryRS.Recordset.AddNew

Exit Sub

AddErr:

MsgBox err.Description

Adding data to the Stock Table


On Error GoTo DeleteErr

With datPrimaryRS.Recordset

.Delete

.MoveNext

If .EOF Then .MoveLast

End With

Exit Sub

Delete records from the Stock table


Add New Sales Information

Figure 20- Sales form

sell_name.Text = DataCombo1.Text

sell_product.Text = DataCombo3.Text + " " + DataCombo4.Text

sell_serial.Text = DataCombo2.Text

sell_q.Text = Text5.Text

sell_price.Text = "Rs :" + Text6.Text

MsgBox "Your Request Completed !", vbInformation, "Data Adding"

These Fields are linked to stock table


On Error GoTo AddErr

Adodc3.Recordset.AddNew

Exit Sub

AddErr:

MsgBox err.Description

How Sales Work

Figure 21 - How Sales system work

In the sales window user can select data from the stock data table. User has to select proper data .the data will be copied to sales table .

Adding Data to the stock table


Database ConnectionsThis software has various characteristics of database and database connections.

Security

The login system of Zaytsev db System based on a Microsoft access database.

The usernames and passwords should be secured .and the user entered data

should be protected by software malfunctions and hackers.

Machine independed databases and connections

All the databases of Zaytsev db System is machine independed .the database

connections will successfully work in any windows platform. The secret of

machine independed databases is keeping the database in a common folder of a

place where common to an any machine.

So developers of Zaytsev db System chooses drive C: as the common place.

We run the software in many different Microsoft windows platforms and it was

successful .the software run without any errors.

Creating Database connections The database connections of Zaytsev db System is based on OLDB database connections and Microsoft Jet 4.0 Database connections. In visual basic programming we used adodc control(Active X data controls) as the database connector.


Figure 22 - Database Connections


Database Backup system

Backup system works by daily backing up the main database in a backup folder.

If the database becomes corrupted or user wants to restore the database to a

previous date, backed up data file is used to restore the database.

In the main application, for each log off and exit events, following code have

been added.

Backup

Backup calls the function ‘backup’ in the codes module.

Public Function backup()

FileCopy "C:\sds\sales.mdb", "C:\backup\bak" + Format(Month(Date)) + "-" +

Format(Day(Date)) + "-" + Format(Year(Date)) + ".mdb"

End Function

Above code backups the database.

When the application encounters an error related to loading the main database,

A message box is displayed and a restore window is displayed by calling the

function ‘bak_error’

Public Function bak_error()

res = MsgBox("Critical Error has occured, Press Yes to restore or No to exit.", vbYesNo +

vbCritical, "Load backup data file?")

If res = vbYes Then

frmrestore.Show vbModal

Else


End

End If

End Function

Figure 23 - Backup System

When the restore button is pressed, it gets the selected date and calls the

function ‘restore’

Public Function restore(dat As String)

On Error GoTo err:

FileCopy "C:\backup\bak" + dat + ".mdb", "C:\sds\sales.mdb"

err:

If err.Number = 0 Then

MsgBox "Resotre Operation Completed", vbInformation, "Successful"

Else

MsgBox "Backup for the selected date doesn't exist" + " C:\backup\bak" + dat + ".mdb",

vbOKOnly + vbCritical, "Error"

End If

End Function

Report Design


The Zaytsev Report System based on Microsoft Data environments and forms, with Microsoft

data environment tools we can create interactive and customized report environments.

Figure 24 - Data Environment

Database Connection

SQL Command

Fields from the Query


Figure 25 - Data Report Design

Sample SQL Command for Report Generation

SELECT First(selling.ID) AS [ID Field], First(selling.[Customer Name]) AS [Customer Name

Field], First(selling.Product) AS [Product Field], First(selling.Serial) AS [Serial Field],

First(selling.Q) AS [Q Field], First(selling.Price) AS [Price Field], Count(selling.ID) AS

NumberOfDups

FROM selling

GROUP BY selling.ID, selling.[Customer Name], selling.Product, selling.Serial, selling.Q,

selling.Price

HAVING (((Count(selling.ID))>1) AND ((Count(selling.Price))>1));

Data Fields

Filter the Data

Connection to query


User Accounts Control

Figure 26 - User Accounts Control

If newpass.Text = newpassnew.Text And frmmain.txtname = "Admin" Then

MsgBox "password Confirmed", vbInformation, "New Login"

'add new data to the ADo

'working add new data

Adodc1.Recordset.Fields("User Name") = txtuser.Text

Adodc1.Recordset.Fields("Password") = newpass.Text

Adodc1.Recordset.AddNew

MsgBox "New Login Created ! ,Application will now Restart ", vbInformation,

"New Login"

Else

MsgBox "Password Mismatch or You Dont Have Adminstrative Rights to

Create a New account,, vbCritical,"

Adding User Settings to the

database

Notify about Password mismatch


Application console

Application Console Enable advanced users to work with text commands

Figure 27 - Appliaction console

Private Sub Command1_Click()

If coma.Text = "ver" Then

out.Text = "Sdu Framewrok V1.1: beta apps "

ElseIf coma.Text = "about" Then

frmAbout.Show

ElseIf coma.Text = "cls" Then

out.Text = ""

ElseIf coma.Text = "maindb" Then

out.Text = "Loading Main db"

maindb.Show

ElseIf coma.Text = "addacc" Then

out.Text = "Modify User accounts"

newlog.Show

ElseIf coma.Text = "mainad" Then

out.Text = "Main ADODC Loaded"

ado.Show

Else

out.Text = "Invalid Commands"

Based on a Simple Else, If Structure


Online System

The online system of Zaytsev db system is main based on a open source php feedback script. We customized this php script as our system.

We hosted this php script in a php enabled web hosting service which is freely provided by 000host.

Hosted URL : http://www.apiit.site90.com

Server information :

Domain apiit.site90.com

Status Active

Bandwidth 100GB

Home Root /home/a5990148

Server Name server17.000webhost.com

IP Address 64.235.52.170

Apache version 2.2.10 (Unix)

PHP version 5.2.

MySQL version 5.0.51-community

Activated On 2008-11-29 03:53


How Online System works

As we described before the online system is based on a PHP script. After we host the php script users can see the following screen on their web browser as a HTML page.

Step 1. Users can fill their details in the following form

Figure 28 - Online customer Feedback

Step 2: After that User will get a Confirmation message

Data Fields


Figure 29 - Thank you Window

Figure 30 - Online System Status

The Program administrators can check the online feedback status,http://apiit.site90.com/status.htm


<?php

// ------------- CONFIGURABLE SECTION ------------------------

// $mailto - set to the email address you want the form

// sent to, eg

//$mailto = "[email protected]" ;

$mailto = '[email protected]' ;

// $subject - set to the Subject line of the email, eg

//$subject = "Online Feedback Form" ;

$subject = "Feedback Form" ;

// the pages to be displayed, eg

//$formurl = "http://www.example.com/feedback.html" ;

//$errorurl = "http://www.example.com/error.html" ;

//$thankyouurl = "http://www.example.com/thankyou.html" ;

$formurl = "http://apiit.site90.com/main.html" ;

$errorurl = "http://apiit.site90.com/error.html" ;

$thankyouurl = "http://apiit.site90.com/thanks.html" ;

$email_is_required = 1;

$name_is_required = 1;

$uself = 0;

$use_envsender = 0;

$use_webmaster_email_for_from = 0;

The pages that used to redirect as

the command

Configuration of mailing format


$use_utf8 = 1;

// -------------------- END OF CONFIGURABLE SECTION ---------------

$headersep = (!isset( $uself ) || ($uself == 0)) ? "\r\n" : "\n" ;

$content_type = (!isset( $use_utf8 ) || ($use_utf8 == 0)) ? 'Content-Type:

text/plain; charset="iso-8859-1"' : 'Content-Type: text/plain; charset="utf-8"' ;

if (!isset( $use_envsender )) { $use_envsender = 0 ; }

$envsender = "-f$mailto" ;

$name = $_POST['name'] ;

$email = $_POST['email'] ;

$comments = $_POST['comments'] ;

$http_referrer = getenv( "HTTP_REFERER" );

if (!isset($_POST['email'])) {

header( "Location: $formurl" );

exit ;

}

if (($email_is_required && (empty($email) || !ereg("@", $email))) ||

($name_is_required && empty($name))) {

header( "Location: $errorurl" );

exit ;

}

if ( ereg( "[\r\n]", $name ) || ereg( "[\r\n]", $email ) ) {

header( "Location: $errorurl" );

exit ;

}

if (empty($email)) {

$email = $mailto ;

}

Configuration of the text boxes and

labels in HTML Page


$fromemail = (!isset( $use_webmaster_email_for_from ) ||

($use_webmaster_email_for_from == 0)) ? $email : $mailto ;

if (get_magic_quotes_gpc()) {

$comments = stripslashes( $comments );

}

$messageproper =

"This message was sent from:\n" .

"$http_referrer\n" .

"------------------------------------------------------------\n" .

"Name : $name\n" .

"Email : $email\n" .

"------------------------- Feedback -------------------------\n\n" .

$comments .

"\n\n------------------------------------------------------------\n" ;

$headers =

"From: \"$name\" <$fromemail>" . $headersep . "Reply-To: \"$name\"

<$email>" . $headersep . "X-Mailer: chfeedback.php 2.13.0" .

$headersep . 'MIME-Version: 1.0' . $headersep . $content_type ;

if ($use_envsender) {

mail($mailto, $subject, $messageproper, $headers, $envsender );

}

else {

mail($mailto, $subject, $messageproper, $headers );

}

header( "Location: $thankyou

Configuration of the mailing

system


Testing and Maintance

These Tables shows the testing Results of Links and Buttons in the designed system.

Menu

Button Name Working Properly Not Working Properly

01.Customer

02.Stock

03.Sales

04.Reports

05.Online

Working

Working

Working

Working

Working


Customer


01. Add

02.Delete

03.Refresh

Working

Working

Working

Stocks


01. Add New Stocks

- Categories

- Product

- Brand

- Serial Number

- Availability

- Price

02.Modify, Delete

03.Existing Stocks

- Categories

- Product

- Brand

Working

Working

Working

Working

Working

Working

Working

Working

Working

Working

Working

Working

Working

Working

Not working


- Serial Number

- Availability

- Price

04.View, Search,

Available and Stock

Sales


01. New Product Order

02.View, Edit ,Search,

Product

Working

Working

Reports


01. Select report type Working

Onlne Sysem


Home Working


Individual Reports


Individual Document

It is my great pleasure to make a brief note as the project lead on completing this group project successfully .this was a great programming and analyzing experience.

First of all my tribute goes to Alpha digital computers for giving us a great helping hand to analyze their system and company information

I’m the main Designer of the zaytsev db system. Over 55% of programming was done by my self., My buddy Niranga helped me a lot in programming(for example great features like database backup and search system is fully completed by him)

In the documentation part Design, implementation and user manual was completed by my self .

I focused mainly on User interface design .It took about more than 2months to complete the UI and the basic design. Designing part was a great challenge for us and we achieved it successfully.As Outcomes of this Project I practice my knowledge on Microsoft visual Basic, SQL and Microsoft Access also project packaging .

This system is not a prototype. This system is a fully functional system. which includes great user interface.

Finally I must thank by group members for giving a great support to complete this system.

Finally I must thank Mr.Eranjan Padumadasa for his great support and feedback.

Sudantha Sulochana


Individual Document

This project has let me and my team members put into practice what we had learnt in SAD module. And we learnt a lot of things too. I was assigned several tasks in the project including preparing the Preliminary Investigation Report (Including Feasibility Study), having interviews with the staff of the shop and observing the current system, designing and coding the automated backup system, designing and coding robust search components and designing and coding of the stock data adding form. And I contributed to the database design as well.Preliminary Investigation Report PreparationFirst I had to visit the shop with my team mate Uditha to have discussions with the staff of the shop and to observe how the current system functions. By doing that we were able to identify areas where we can improve the system on. Also the staff provided us with problems they currently face with and their comments and suggestions.Then I did a short analysis to identify problems with the current system and listed them down.Then I had to come up with brief solutions to overcome the problems mentioned. All of my team members helped me in doing that. Finally I was able to come up with a list of brief solutions.Using the information collected and the preliminary investigation did with Uditha; I carried out a feasibility study in order to determine if this project was feasible and worthwhile to continue.Designing and Coding of the Automated Backup SystemIt was designed to be a sub system where it generated day to day backups. It also designed to have the restoration capability within the system.The main difficulty I encountered while designing this was figuring out how backup files going to be named in order to avoid overwriting and malfunctioning. Jayanadhi help me in this cause by suggesting that naming according to the date would be effective. So I tried it and succeeded.Coding was done using Microsoft Visual Basic and I did not have any troubles in this stage. Difficulties arose when designing. Designing and Coding of Robust Search ComponentsRobust search was going to be equipped with every data form in the application and I had to develop it. I designed it so that it had a type sensitive feature requiring no additional user activity other than typing the search text. And it automatically highlights the fields that the user searches.Coding was done using Microsoft Visual Basic and SQL. Since I did not have previous knowledge on SQL, I had to learn some SQL. That was the main challenge I faced in this stage.

And I also contributed to the project by helping my team members whenever they faced with problems and they were the same.Finally I would like to thank Mr Eranjan Padumadasa for his great support and feedback; my team members, fellow batch mates and others who helped me and my team directly and indirectly to make this project a success.G.W. Niranga Dilshan


Individual Document

This project was a great opportunity to put in to practice what we had learnt from our lecturers and books in a real life situation and it was also an opportunity to build up my System Analysis and Design knowledge.This project enabled us to put our academic knowledge into use in a day to day industrial scenario with objectives and a deadline to be met. This was completely a new experience as we had never come across a scenario like this before. It also gave us the ability to work as a team and it also made us realize that that a real industrial scenario changes from a theoretical problem in many aspects. This was a great experience to me as this develops my System Analysis & Design knowledge amazingly. We mapped out plans and procedures well in advance, but to certain

I searched a lot of shops and visited every town very hard to find a place to collect some information about their system and process about the company. Then I found a shop which called “ALPHA DIGITEL COMPUTERS” leading computers seller in srilanka. I met their manager and I told about the project .Then he directed me to their IT manager to collect some information from him. He told me everything about the system and what they using for their system also how they sell their computers and how they keep records about the items in system.I interviewed him and I gave all information to my group members to make our project successfully.

I got lots of experiences during this project such as how to deal with the people, how to work as a team, how to solve our problems and so on. I had the chance of meeting new people who are dealing with industrial company. It was nice new experience for my life.I would like to thank all the members of my group for giving me a great support to make our project a success. Finally I convey my sincere thank to all the people who helped me directly and indirectly.

Uditha Vedasinghe


Individual Document

I am glad to say that this project gave me a great opportunity to put into practice what we have learnt so far in the books and our lecturers. I got new experiences while preparing the project. Due to the one of Group Member Transfer to BABA I joinedo Sudantha, Dilshan & Uditha’s Group in Last two Weeks. According to there plan I gave my maximum support to make our project a success.

I have done the Data dictionary .The difficulty that I faced with this was finding proper data format for each of the data flows.I was also assigned to Table design and Testing. And I gave maximum support to make Data flow diagram.

I got lots of experiences during this project such as how to deal with the people, how to work as a team, how to solve our problems and so on. I had the chance of meeting new people who are dealing with industrial company. It was nice new experience for my life.

Due to this project I manage to learn how to handle some of the new software like Microsoft Visio, Microsoft Project etc

I would like to thank all the members of my group for giving me a great support to make our project a success. Finally I convey my sincere thank to all the people who helped me directly and indirectly.

Again I would like to thank all my group members, helping me finish this project successfully and comprehensively before the due date. Jayanadhi Hiripitiya

User ManualVersion 1.0


Welcome !

Dear Valued Customer,Thank you for choosing “Zaytsev db System” as your software solution .we are proud to bring you software solutions though truly world class technology.

This user manual will guide operators to access the computerized system with ease !

System Requirements

Processor Intel Core 2 Duo Recommended

RAM Minimum of 512MBOperating System Microsoft Windows XP , Vista ,

Connectivity A High Speed Broadband Internet Connection

User Login and Security

The Zydsev db system has 2 user levels, Administrator and normal users .you can create one administrator login and any number of normal user accounts.

Normal User logins have certain disabled features like adding new data and database recovery system. Administrative Accounts have all the features enabled.

Default Passwords

User: AdminPass: aa (you can change these passwords Lately)


Working with basics

Figure 31 - Main Form

Add New Customer

Information

Add New Customer

Information

Add New Stocks

Add New Stocks

Create a New Sales

Record

Create a New Sales

Record

View ReportsView

Reports Access the online System

Access the online System

Console for Advanced

users

Restore Database for a

Previous Version

Log off the Current Session


Data and the Databases

Add, Delete, Modify, Update Data to databases is very easy. Just go though the toolbar in data addling forms.

Figure 32 - Adding buttons

Restore Databases

If the database becomes corrupted or user wants to restore the database to a previous date, backed up data file is used to restore the database. Every time you close the program the database will be automatically backup you database.

Figure 33 - Data backup system


Using the Online System

You can view the Status and Customer reptiles though integrated online system .customer replies will be forward to company mail address.

Figure 34 - Online System

If you have any difficulties with the intergraded system just logging through your browserhttp://www.apiit.site90.com


Troubleshooting

Some Run Time Errors occur when I lunch the program This happens because Microsoft visual basic run time files and Microsoft jet 4.0 runtime files are not available in your PC.

Please refer Microsoft web site for more details.

Cannot add data to the databases This happens because Microsoft jet 4.0 runtime files are not available in your PC.

Cannot access the online system You may don’t have a proper internet connection. Please check your internet connection settings.

For more information please contact your Internet service provider.

If none of these seems to be the problem, please contact us.

Technical Details

If you want to manually restore your databases or copy database to another location all the databases are found at following locations.

C:\sdsC:\backup


MINUTES OF MEETINGS

Date: 22 /12/20008Venue: APIIT Sri Lanka, Colombo.Meeting Number: 1Members attended:

Name of the member CB Number AttendanceSudantha CB003198 Present

Uditha Vedasinghe CB003191 Present

Dilshan Niranga CB003256 Present

Minutes:

Study Area Description1. Introduction of the members. We discussed our IT skills and got to

know each other

2. Read Case Study. We read the case study thoroughly noting down important points

3. Go through the Case Study. We all discussed preliminary points of the given scenario.

4. Future Proceedings. Here we discuss our future proceedings and made our time schedule.


Date: 08/ 0120009Venue: APIIT Sri Lanka, Colombo.Meeting Number: 3Members attended:

Name of the member CB Number AttendanceSudantha CB003198 Present

Uditha Vedasinghe CB003191 Present

Dilshan Nirange CB003256 Present

Jayanadhi Hiripitiya CB003214 Present

Minutes:

Study Area Description1. Site visit information briefing. We discussed the information gathered from

the site visit.2. Analyzing We all analyzed the system & decided how the

new system should work. 3.Arrange another meeting This is to prepare the feasibility report.

Informed the members to provide support documents for the next meeting.


References

System Analysis and Design4th EditionBy- Shelley/Cashman/RosenblattISBN 981-243-123-3

System Analysis &DesignBy-Alan Dennis/ Barbara Haley Wixom

software solution for a small computer shop

Documents