social re-audit report - texfortis re-audit report fortis garments ltd. october 22 '2011 24699...

Social Re-Audit Report

January 2009

BSCI 8-01/09

All rights reserved. No part of this publication may be reproduced, translated, stored in a retrieval system, or transmitted, in any form or by any means,

electronic, mechanical, photocopying, recording or otherwise, be lent, re-sold, hired out or otherwise circulated without the FTA’s authority.

Copyright © 2004 by

FTA – Foreign Trade Association, Brussels – gsm Global Sustainable Management GmbH, Cologne – Migros-Genossenschafts-Bund, Zürich –

Systain Consulting GmbH, Hamburg

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BSCIcomplian.e rnlt arive

SocialRe-Audit Report

aJrr*l*' "-"""""*r',, "",, "r.* *".ri?!ir! k:J does not assurethe full compliance of the facility nor does it guarafltee that in the future. BSCI and theauditing company do not accept responsibility for conditions at oth(chain of the relevant product or service since this report covers the

,rt may be used in the supplysite listed under "audited company"

only,

Factory Name: :ortis Garments Ltd,

Factory Address: lolding-100/1, Biock-ts, Shaheed Mosharraf Hossain Road, Purba Chandora, Shafipur,<alikoir, Gazipur, Bangladesh

ilanagement Representative: \4r. Shahadat Hossain

Audit Results for BSCI SocialRequirements Part B:

Good'I lmprovement Needed D \on-compliant E

Audit Results for Best Practice forIndustry Part Cl

Good tr lmprovement Needed El

Audit initiated by: 3SCI Member: I $upplier: nAuditina Comoanv Name: :UROCERT

Audit report numberiDBID number: 24699

Lead Auditor's name and SAAS certificatenumber:

\.M.M.Wali Uddin # 0753

Auditing Company Address: :UROCERT-EUROPEAN INSPECTION AND CERTIFICATION COt4PANY S.A

Audit Date: f,ctober 22 '2011

Date of the new BSCI to be startedr (3years from the initial audit)

qpril 19,2014

Number of Initial audits performed atthis faciliw (Cvcle number 1, 2, 3..):

l1

Agreed date for closing the CAP (ifapplicable):

:AP B# N/A. CAP C#Pendinq

Date, Signature & Stamp: f,ctober 22' 2011

@ Copyriqht 2004 The English version is the legally binding one. BSCI 8-01/09

© Copyright 2004 The English version is the legally binding one. BSCI 8-01/09

Name of Company Audit Date DBID number BSCI Social Re-Audit

Report Fortis Garments Ltd. October 22 '2011 24699 of 15

Lead-Auditor

A.M.M.Wali Uddin

Additional Auditor

M.M.Hossain

Audit Date

October 22 '2011

Number of man days

applied 02

First Re-audit Second Re-Audit

A. Master Data – For full details on the business structure of the company, see complete Master Data in the Audit Questionnaire.

Location of audited Company

Basic Data

Name of Company

Fortis Garments Ltd. Year of foundation

2010

http://www.

N/A Legal status Private Limited Company

Street

Holding-100/1, Block-B,

Shaheed Mosharraf Hossain

Road, Purba Chandora,

Shafipur, Kalikoir

Language(s) spoken in

company

Bengali, English

City

Gazipur Total production capacity

per month

32000 dozns /month

Zip Code

1751 Contact Person

Country Bangladesh Name Mr. Shahadat Hossain

Phone +8802 8412158

Position / Language Managing Director / Bengali &

English

Fax N/A Phone +8802 8412158

DBID Number 24699 E-mail [email protected]

Business Activities

Clothing:

Construction Material:

Electronic Groups:

Eyewear (Glasses):

Furniture:

Leather Goods (except shoes):

Machinery:

Other hard goods:

Shoes:

Textiles:

Toys:

Textiles raw material or accessories

Please fill in under results

2 = Good

1 = Improvements Needed

0 = Non-compliant

NA = Not Applicable

No deviation from requirements or

only minor deviations and full

protection of employees is given

Deviations in the minority of

requirements and no crucial points

Deviations in 50% or in the

majority of requirements or/and in

crucial points (double framed)

Requirements do not match to the

company structure




B. BSCI Mandatory Social Requirements

Date of Initial Audit: April 19 & 20,

2011

Date of First Re- Audit: July21st

'2011

Date of Second Re- Audit: October

22'2011

Initial Results

First Re-audit Result

Second Re-audit

Results

2 1 0 NA 2 1 0 NA NR 2 1 0 NA NR

B.1 Management Practice

B.2 Documentation

B.3 Working Time

B.4 Compensation

B.5 Child Labour / Young Employees

B.6 Forced Labour / Prisoner Labour /

Disciplinary Measures

B.7 Freedom of Association /

Collective Bargaining

B.8 Discrimination

B.9 Working Conditions

B.10 Health and Social Facilities

B.11 Occupational Health and Safety

B.12 Dormitories

B.13 Environment

Total Result for the

current audit:

Good

Improvements Needed

Non-compliant

Remarks

The Audit team arrived at the facility at 09:05 am on October 22' 2011 and started the opening

meeting at 9.15 am with managment and auditor team describe the BSCI re-audit procedure to

management and following were attended by:

1. Md. Zulfiquar Ali, Manager HR & Compliance

2. AL-Noorshid Sahidulla, OIC, Compliance & Payroll

3. Mr. SK. Kabir Ahmed, Asst. Manager – Compliance

4. Mr. Azad Khan, HRD, Manager

5. Mr. Mizan, Officer Payroll

6. Md. Zahidul Islam, WPC member

7. Samir Kumar Das, WPC Member


2 = Good


0 = Non-compliant

NA = Not Applicable

No deviation from requirements or

only minor deviations and full

protection of employees is given

Deviations in the minority of

requirements and no crucial points

Deviations in 50% or in the

majority of requirements or/and in

crucial points (double framed)

Requirements do not match to the

company structure




After completion of the audit, a detailed and formal closing meeting was held with the facility

management end of the day of the same date. All management staff were present during the

closing meeting those who were attained in the opening meeting. The Managment responded very positvely during the whole audit process.




Previous Corrective Action Plan (CAP) Part B BSCI Social Requirements

Findings and Requested Improvements

Implemen-

tation Date

Full-

filled?

Management

Practice

No concern apparent N/A N/A

Documentation B.2.2: The facility did not have any permission paper to operate

generator

October

30th '2011

Yes

Working Time No concern apparent N/A N/A

Compensation


Child Labour /

Young

Employees


Forced Labour /

Prisoner Labour

/ Disciplinary

Measures


Freedom of

Association and

Collective

Bargaining


Discrimination


Working

Conditions


Health and

Social Facilities

B.10.7 (a) :The facility does not have full time medical officer.

(Bangladesh Labour Code 2006; Section: 89 & Factories Rules

1979; Section: 56)

October

30th '2011

Yes

Occupational

Health and

Safety

B.11.2 (l): No risk assessment performed for expectant mothers to

reduce health and safety risk.

B.11.6.(c): The facility does not set up any fire safety and

evacuation plan in lunch room (Bangladesh Labour Code2006;

Section: 72)

B.11.8.d: All operators should have access to written safety

regulations and operating procedures related to machineries.

August 31st

'2011

August 31st

'2011

September

30th '2011

Yes

Yes

Yes

Dormitories

N/A N/A N/A

Environment Environment


BSCISoc a Re-AuditReoort

Name of Company Audit Date DBID number

Fortis Garments Ltd. October 22 '2011 24699 Paqe 8 of 15

Current Re-Audit corrective Action Plan (cAP) Part B BSCI social Requirements

Findings and Necessary Improvements ImplementationDate

ManagementPractice

Not Re-audited N/A

Documentation No concern apparent N/A

working Time Not Re-audited N/A

Compensation Not Re-audited N/A

Child Labour /YoungEmployees

Not Re-audited

Forced Labour /Prisoner Labour,/ DisciplinaryMeasures

Not Re-audited N/A

Freedom ofAssociation andCollectiveBargaining

Not Re-audited

Discrimination Not Re-audited N/A

Workingconditions

Not Re-audited N/A

Health andsocial Facilities

No concern apparent N/A

OccupationalHealth andSafety

No concern apparent N/A

Dormitories N/A

Environment Not Re-audited

October 22 '2011 - A .

WaJlrr,JiLLDate / signature / stu^pztilil{?-o t t ,,,.",#,M,LL!,!J,


2 = Good


NA = Not Applicable

No deviation from requirements

Deviation from requirements

Requirements do not match to the company

structure




C. Best Practice for Industry - Voluntary implementation but auditing is mandatory

Date of Initial Audit: April 19 & 20th

'2011

Date of First Re- Audit: July 21st

'2011

Date of Second Re- Audit: October

22'2011

Initial Results

First Re-audit Results

Second Re-audit Results

2 1 NA 2 1 NA NR 2 1 NA NR

C.1 Policy

C.2 Planning and Implementation

C.3 Management Review

C.4 Control of Subcontractor /

Suppliers / Sub-suppliers

C.5 Control of Homeworkers

C.6 Compensation

C.7 Child Labour

C.8 Evasion

C.9 Outside Communication

Ripe for SA8000 Certification with regard to audit results B and C

YES

NO

Training and assistance necessary but SA8000 certifiable

YES

NO




Previous Corrective Action Plan (CAP) Part C Best Practice for Industry - Voluntary implementation but auditing is mandatory

Agreed Findings and Requested Improvements Yes No

Implemen-

Tation date

Ful-

filled?

Policy C.1 POLICY

The facility has not elaborated a company policy

towards social accountability and labour conditions

conforming to SA 8000 Standards, National Laws etc,

that commits to continual improvement, and is

effectively documented, implemented, maintained,

communicated and made accessible in a

comprehensible form for all personnel etc. The

company policy is not publicly available.

Pending No

Planning and

Implementation

C.2 PLANNING & IMPLEMENTATION

The company does not ensure that the requirements of

the SA8000 Standard are understood and implemented

at all levels of the organisation. The company does not

ensure that there are clear definitions of roles,

responsibilities and authority. There are no procedures

for training of new and/or temporary employees upon

hiring or for periodic training for permanent employees

Pending No

Management

Review

C.3 MANAGEMENT REVIEW

The top management does not periodically review the

accuracy, suitability and continuing effectiveness of its

company policies, procedures and performance results,

according to the SA8000 Standard

Systems amendments and improvements are not

implemented where appropriate.

Pending No

Control of

Subcontractor /

Suppliers / Sub-

suppliers

C.4 CONTROL OF SUB

CONTRACTORS/SUPPLIERS/SUB-SUPPLIERS:

C.4.1 The facility does not establish in writing the

procedure for recruiting subcontractors, suppliers and

sub-suppliers based on their ability to meet the social

requirements.

C.4.2 The facility does not maintain proper records of

subcontractors, suppliers and sub-suppliers

commitments to social accountability.

C.4.3 The facility has not established a system to

monitor the subcontractors, suppliers, and sub-

suppliers performance against the requirements of SA

8000 standard.

C.4.4 The facility does not maintain reasonable

evidence that subcontractors, suppliers, and sub-

suppliers continuously improve the conditions to meet

the requirements of SA 8000 standard

Pending No

Control of

Homeworkers

N/A The facility does not have provision of

homeworkers N/A N/A

Compensation

C.6 COMPENSATION

The facility pays legal minimum wages to all level

employees however; the facility does not calculate

basic needs net wage for the region. Also, EUROCERT

calculated basic needs net wage which is BDT.6914.33

and facility is paying less than the amount.

Pending No




Child Labour

C.7 CHILD LABOUR

The company has not established or documented, and

does not maintain and effectively communicate to

personnel and other interested parties, policies and

procedures for remediation of children found to be

working in the company. The company does not

provide adequate support to enable children to attend

and remain in school until they are no longer a child

Pending No

Evasion


Outside

Communication

C.9 OUTSIDE COMMUNICATION

The company has not established, and does not

maintain, procedures to communicate regularly to all

interested parties data and other information regarding

performance of the requirements of the SA8000

Standard, including, but not limited to, the results of

management reviews and monitoring activities

Pending No




Current Re-Audit Corrective Action Plan (CAP) Part C Best Practice for Industry

Agreed Findings and Necessary Improvements

Yes No

Implemen-

tation date

Policy

C.1 POLICY

The facility has not elaborated a company policy towards

social accountability and labour conditions conforming to SA

8000 Standards, National Laws etc, that commits to continual

improvement, and is effectively documented, implemented,

maintained, communicated and made accessible in a

comprehensible form for all personnel etc. The company

policy is not publicly available.

N/A

Planning and

Implementation

C.2 PLANNING & IMPLEMENTATION

The company does not ensure that the requirements of the

SA8000 Standard are understood and implemented at all

levels of the organisation. The company does not ensure that

there are clear definitions of roles, responsibilities and

authority. There are no procedures for training of new and/or

temporary employees upon hiring or for periodic training for

permanent employees

N/A

Management

Review

C.3 MANAGEMENT REVIEW

The top management does not periodically review the

accuracy, suitability and continuing effectiveness of its

company policies, procedures and performance results,

according to the SA8000 Standard

Systems amendments and improvements are not

implemented where appropriate.

N/A

Control of

Subcontractors

/ Suppliers /

Sub-suppliers

C.4 CONTROL OF SUB CONTRACTORS/SUPPLIERS/SUB-

SUPPLIERS

C.4.1 The facility does not establish in writing the procedure

for recruiting subcontractors, suppliers and sub-suppliers

based on their ability to meet the social requirements.

C.4.2 The facility does not maintain proper records of

subcontractors, suppliers and sub-suppliers commitments to

social accountability.

C.4.3 The facility has not established a system to monitor the

subcontractors, suppliers, and sub-suppliers performance

against the requirements of SA 8000 standard.

C.4.4 The facility does not maintain reasonable evidence that

subcontractors, suppliers, and sub-suppliers continuously

improve the conditions to meet the requirements of SA 8000

standard

N/A

Control of

Homeworkers

N/A The facility does not have provision of homeworkers N/A

Compensation

C.6 COMPENSATION

The facility pays legal minimum wages to all level employees

however; the facility does not calculate basic needs net wage

for the region. Also, EUROCERT calculated basic needs net

wage which is BDT.6914.33 and facility is paying less than

the amount.

N/A

Child Labour

C.7 CHILD LABOUR

The company has not established or documented, and does

not maintain and effectively communicate to personnel and

other interested parties, policies and procedures for

remediation of children found to be working in the company.

The company does not provide adequate support to enable

children to attend and remain in school until they are no

longer a child

N/A

BSCISocial Re-Audit

Name ot Company Audit Date DBID number

Fortis Garments Ltd. October 22 '2011 24599 of 15

Evasion Nor re-audited n tr N/A

OutsideCommunication

C.9 OUTSIDE COMMUNICATIONThe company has not established, and does not maintain,procedures to communicate regularly to all interested partiesdata and other information regarding performance of therequirements of the SA8000 Standard, including, but notlimited to, the results of management reviews and monitoringactivities

tr x N/A

October 22 '2011 - n\iJ"b-utt;. LH.lol >otDate / signature / stamp Auditor - -/ Signature Y Yil,nf,,

Company1%\ at.'s/o-I

&,s\




Remarks

As per facility management statement, they are not thinking about SA8000 requirements right now. The assessment team clearly explained the nature of SA8000 and its requirements that the part C is considered as “Best Practice” for the client at the opening and closing meeting. Furthermore, the facility management stated that they for the time being is more or less not considering implementation of part C

List of Re-Audit Attachments

Obligatory Attachments

Attached?

1. Employees Interview Sheet Yes

2 Photos: outside factory compound, production floor, canteen, dormitories, display of

the code of conduct, nursery, etc.

Yes

3 Child Labour Record Sheet

N/A

Required copies to be available as part of the audit pack, if no legal prohibition

for collecting the record, according to local law.

Available with the

audit files?

4 Collective Bargaining Agreement N/A

5 Personnel File sample Yes

6 Time Record sample Yes

7 Payslip sample Yes

8 Payment to Social Insurance Fund Yes

9 Wage List sample Yes

10 Maternity Leave sample

Yes

11 Work Rules Yes

12 Documentation on Health and Safety Training

Yes

13 Documentation on Social Issues made by officials or other social audit

Yes

14 Agreement with a union or other worker representative

N/A

15 Authorization for exemptions from statutory regulations N/A

16




17

18

19

20

21

22

23

24

25

FACTORY NAME: FORTIS GARMENTS LTD

[NAME/SIGN BOARD OF THE FACTORY]

[FRONT OVERVIEW OF THE FACTORY]

[SEWING DEPARTMENT OVERVIEW] [CUTTING SECTION OVERVIEW]

[FINISHING DEPARTMENT OVERVIEW] [IRONING DEPARTMENT OVERVIEW]

[SIGN & WARNING POSTER] [POSTED BSCI CODE OF CONDUCT]

[SMOKE DETECTOR] [FIRE FIGHTING EQUIPMENT]

[FIRE HOSE PIPE] [FIRE ALARM SWITCH]

[DRINKING WATER FACILITY] [EMERGENCY EXIT SIGN]

[FIRST AID FACILITY] [FIRE EXTINGUISHER]

[SUGGESTION BOX] [CHILD CARE FACILITY]

[POSTED EVACUATION PLAN] [NOTICE BOARD]

[MEDICAL FACILITIES]

[EMERGENCY LIGHT]

[TOILET SEPARATE AND MARKED-FEMALE]

[TOILET SEPARATE AND MARKED-MALE]

[DINING FACILITY OVERVIEW DURING LUNCH TIME]

[MACHINE SAFETY REGULATION AND OPERATING PROCEDURES]

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hrtvironnrcntal IIicrobiologr LaboratonI ltlro1.1i1111 Se ie :lelr i)ir rsi,,;t\{olrakhali. Dhirl<a i 2 1 2Phone : 8S0-l-8860523-31 2,+()-.i:'ax:880-2-8311529\\rch : httlt: / u.'u'u.. icclcirb.org

Reporling Date: 10. i 0.201 1Lab. ID # 3359

Parlicular o1'Sample

Location

Receipt No: OCT I 1 0165 8

: Drinking Water.

REPORT

: Fortis Garments Ltd.H#100/1, Block#B, Shaheed Mossaraf Hossain Road,Purbo Chondora Kaliakoir, Gazipur.

:05.10.2011Date received

Examination requested: Bacteriological test.

Name of test ilnit Results WHO guidelinesfor drinking water

1. Total coliforms2. Faecal coliforms

CFU /100mLCFU /100mL

0

0

0

0

N.B: This report is valid only for particular sample tested and cannot be used forpublicity.

Dr. Md. Sirajul IslamEnvironmental Microbiologist and HeadEnvironmental Microbiology LabLSD, ICDDR,B, GPO Box-128Dhaka- I 000, Bangladesh

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EQRTIS GARMtrINTS LIMITED.

Child Labor : Factory follows the factory law about child tabor & does not take any child 1abor,

s,hici-r are under 1B 1.s21s of age.

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ii. - Forced Labor : Factory does not force anybody to work in the facitqr" Factory does not use

.,.. in'olufltarlr or forced labor, indenture, bonded or otherwise.

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iii' ,STages & Benefits : Factory recognizes that wages are essential to meet employee,s L,asic needs.

Factory pays at least minimum v/age as per the current Minimum \Wages Ordinance. FaciJity

proYides other allowances and benefits like Yearly bonus, yearly increments, Earned leave, etc., as

well as provides legally mandated benefits.

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Harassment or Abuse : Facility recognizes the value of its employees and treats them withrespect and dignity. Factory does not use unusual discipiin aty practlces such as threats , aflyphysical, sexual, psychological or verbal harassment or abuse.

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\'. Non Discrimination : Factory be[er.es that ail terms of conditions of employment should be

-"riiely based on individual's abiliq, to do the job and not on the basis of personal characteristjcs.

Factory does not adopt any discr-imination about hiring, wages, benefits, training opportunities,

advancement, disciplinary action, terminaLion and retirement" Factory pays viages and benefits

vithout regard to race, coior, gender, nationality, reJigion, age or marital status.

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nfiDT s Dkrq-{ E"r< fi-6 $-ffi ql r sK{m f+cstot,{qft, {rqf'i qF{t,EBq-6< {cql't, "tq-c$l&, {fr{Es rfsls,dEfu qffi q<( q{q-il qffi ?<xlr q<6p6 s-c{ rT I $RcF{t rBIft "rfrffi{ (<t {cqT.t Xfr<i qtB. <4, frq,

e?iffir-gl, r{, <lR qq-{t ?<-<.|Rs q-<-qlffi sr{ "iRrfl( $-{t R$ rI r

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vi. Hours of Work : Factory maintains reasonable employee work hours based on the limits on

. regular and overlime hours allowed by local 1aws. As per prevalent factory ru1es, factory's working

- time, for regular working hours, shal1 not exceed 48 hours per week, but is permissible up to 60

hours (with maximum 2 hours Overtime per day for 6 days). ITorkers should get at least one day

off fot every severl day period and shall be recognrzed as general weekend holiday.

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vii. Freedom of Association : Factory recognizes and tespects the right of employees to freedom ofassociation and collective bargaining. Facility believes that mutual understanding will make a good

relationship between maflagement and worker and it will increase producti"ity and to achieve a

definite goal.

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\.iii. Health and Safety : Factory maintains a safe, clean and healthy environment in compLiance with

existing larvs and regulations. Factory provides adequate medical facilities, clean canteen and easy

access to potable vater, rvell lit and r.entilated rvorkstations, fan and air-cooling system. Sufficient

number of toilets and washroom facilities has been pror.rded for workers in easily accessible

places, separate zrtarlgernent has taken for male and female. Factory also ensures that the working

place is free from hazards and shall abide by the health and safety standards estabiished b), th"

factory law.

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ix.. Environment : Factodes having written environmental policies and standards and complies with

.-a11 applicable environmental laws and regulations. Factory continuously monitors production

processes and takes the necessary steps to minimize t}re negative impact on the environment.

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Customs Law : Factory abides by the customs rules and regulation and wakeful about illegal

transshipment. Factory fully participate custom policy according to Custom-Trade partnership

against terrorism (C-TPA! requirement. Facility is committed to ensure its safety through normal

security reasons. Factory has controlled access of incoming/outgoing visitors, vehicles and other

contrabands, maintains safety of all employees, protection of facil-ity property, as per factoty law

and buyer's requirement.

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FORTIS GARMT,NTS LIMITT,DHolding No-100/1, Block-B, Shaheed Mosharaf Hossain Road, Purbo Chandora, Kaliakoir, Gazipur.

Office Address : Road-I0, House-516/5, 2nd floor, Baridhara, Dohs, Dhaka, Phone :8412158

Certificate

This is to certify thqt Mr.Fozlur Rohmqn, Cord No.Fgu-OOOg, Design. -Q.r.

of FORTTp GAR,I ENTS LrMrrED,Purbo Chond\o, Sof ipur, Koliokoir, Gazipur.

Hos successfully completed the

Bosic First Aid Troining Course

Conducted by Dr, Komrul HqsonMedicol Officer, Fortis Garments Limited

Held of Foct ory , on 26 , ?T & Zg Novemb er , ?OLO.

Contents of the Course

General fever with cold, Burn, Electric Shock, Wound treotment,

ll.ll:ll,syl.ol:f otto..T,, Heodoche, Unconsciousness, swellingAbdomincl poin, use of roil bon dage, use of Bp, Nosol Bleedi^; ;;;.

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