social media and communications workshop held on 13 july 2012
DESCRIPTION
The presentation given at Peterborough Town Hall by Edward Truch and Didier Soopramanien on 13 July 2012 - on social media and communications - for local community and voluntary groupsTRANSCRIPT
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Social Media in Communities Peterborough 13 July 2012
Prof Edward Truch – [email protected]
Dr Didier Soopramanien – [email protected]
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Contents
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Section Slide
1 Workshop results 3
2 Presentation - social media in communities 10
3 Case examples 57
4 Learning resources - social media 67
5 Appendix – survey and planning forms 70
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Survey results and actionable insights - from Peterborough workshop on 13 July 2012
Summary
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Benefits already enjoyed by participating organisations - as reported in survey at workshop start
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Communication
Ability to communicate quickly and widely
Two-way communications within the group
Feedback from people not directly connected
Collaboration
Integration with member groups
Sharing events and news
Networking opportunities
Exchange of ideas
Working together on joint projects such as
exhibitions
Recruitment
New volunteers
Information
Feedback on work-in-progress
Informing people about activities
Ability to gain more information
Easily spreading news
Visibility
Reaching a wider audience
Publicising events to a wider audience
Recognition
Brand recognition
Raised profile of individual members
International recognition
Promotion
Advertising
Easy promotion of events
Wider publicity
Selling work online
Promoting courses and programmes
Picked up by regional media
Fundraising
Donations
Brings awareness to clients of funding issues
(CAB)
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Important factors in encouraging people to use Social Media - as reported in survey at workshop start
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Confidence
Showing it is not scary and most people can
use it
Confidence about what to write
Empowerment
Empowering people to use on behalf of their
organisation
Trust
Accords with the values of the organisation
Correct information passed on
Individuals are trusted not to misuse
Training
Familiarisation and training provided
More knowledge about how social media
work, even at basic level
Communication
Giving regular reminders to blog
Easy to find information about people
Don’t clog up with social drivel
Planning
Build a plan with clear guideliines
Designated staff to update and monitor social
media
Resources
Easy access to Internet and appropriate equipment
Allow people time for social media
Content
Find and develop original content to post
Keep dynamic, valid and relevance
Effectiveness
Making sure it has a positive impact on the
organisation
Showing that social media are not a waste of
time
Demonstrating that it is effective in achieving
aims
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Barriers to using social media - as reported in survey at workshop start
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Knowledge
Lack of know-how and skills
Don’t know where to start
Need best practices: what to do, what not to
do
Lack of computer literacy
Time
Fear of amount of time that will be taken up
Lack of time to keep it vibrant
People see social media as a black hole for
time
Privacy
Concerns about loss of privacy
Fear of breaches of security and
confidentiality
Age
Many older people are reluctant to start using
social media
Innovation
Old fashioned lifestyle
People who are not on the same wavelength
Feeling it is a necessary evil rather than liking
it
People who are against and slow to adopt to
changing environment
Intellectual property
Doubts about how to protect content
Concerns about opening up to disrepute
Benefits
Doubts about benefit from using social media
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Actionable Insights - gained during workshop sessions
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Training
Time management for social networking
Use social media to learn about social media
How to avoid pitfalls
Roles
Guidelines that define usage for members
Time/people allocation
Assign an action/role to engage membership
group
Set up Facebook and Twitter with designated
users
Research
Track how other organisations use social
media
Research groups with similar values
Investigate new forms of social media
Activities
Create wider events
Set up competitions
Content
Interviews with public can be used a blogs
Plan stories and blogs for what stories to promote
Competitions to engage people with Facebook and Twitter
Monitoring
Twitter searches to find out what people are talking about
Grade and investigate usage
Specific media
Use of Facebook/Twitter vs. blogs
Be selective for each website page
Start Facebook group
Use YouTube as a means of communication
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General Insights - gained during workshop sessions
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Strategy
New ways of communicating with Society
One size does not fit all
Use mix of methods including traditional ones
Create a social media policy
Don’t spread yourself too thinly
Re-use stuff especially images
Assets
Link ‘physical’ events with social media
Same information on all sites
Social media is another communication
channel
Evaluation
Awareness and evaluation of where we are
Identify ways to evaluate benefits
Challenges
Many challenges and constraints
Find solution for core challenges
Acknowledge vulnerability of organisation
Development
Social media is fast moving
How modern technology is moving forward so
fast
Platforms
Social media need not be primary channel
Use tools like TweetDeck to monitor and post
Investigate WordPress – open source website
builder
Wide scope of YouTube
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Benchmark - survey of all workshop participants
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Social media in communities and findings of earlier Peterborough research
Presentation
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Keeping on top of email flow
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New ways of working
Source: Tuckman 1965
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New expectations
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Traditional engagement
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Two-way engagement
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Lateral engagement
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Social Technographics Ladder
Source: Forrester Research
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Effective community
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http://www.slideshare.net/stephendale/cop-conversations-to-collaboration-presentation
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Community of Practice
Source: Etienne Wenger (2003)
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Community of Practice
- in operation
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Communities of Practice in Government
- UK example
http://www.communities.idea.gov.uk/welcome.do
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Government Intranets
http://www.interact-intranet.com/customers/industries/local-government/
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Classification of social media
Classification of Social Media by social presence and media
richness
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Functionality and implications
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Visualisation tools
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Multiple-stream scenario
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Key Questions
Who manages your social media strategy?
Do you know what the public are saying about you on
Facebook? What about on Twitter? LinkedIn?
Do your people know what they’re allowed to say (and not
say) about your organisation when they are online?
Do you know how to sustain a meaningful conversation with
customers and other stakeholders?
How will you create content that people will find valuable and
engaging?
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Implications
New approach to managing the whole organisation
Need to integrate social media
Budgets and resources adjusted
Every person within the organisation will have a public facing
role
New social media roles
Job descriptions need to be adjusted
Performance evaluation and rewards need adjusting
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Implications
Many established management methods are ill-suited to deal
with citizens who
No longer want to be talked at, but
Want organisations to listen, engage and respond
Each of the 7 functional building blocks have important
implications for how organisations should engage with social
media
Organisations can monitor and understand how social
activities vary
Building “social authority” and trust
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Getting started
1. Start by listening (monitoring)
2. Start small
3. Deliver on your core values
4. Create value for citizens
5. Facilitate sharing
6. Keep it exciting
7. Keep it relevant
8. Keep it accurate
9. Keep listening
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Organize for different types of openness
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Organic - Natural growth requiring few resources
- Deep adoption
- Non-consistent
- Eg. Humana, Microsoft
Centralized - One department controls all efforts
- Experimental, fast moving
- Not spread or used broadly
- Eg. Starbucks, Ford, Dell
Coordinated - Sets rules, best practices, policies
- Each department executes
- Takes time, not cutting edge
- Eg. HP, Red Cross
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“Find us, Follow us,
Watch us and….”
#Peterborough
Some initial reflections on interviews and secondary research
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We are currently testing what SUITS our
needs
Yes, there is a steep learning curve at the
start but it’s worth the effort
“Selling” social media internally (difficult)
“What is wrong with our current media
channels?”
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It’s free (cheap) and a lot of people are using it
Bring us to the 21st century….
What would we do without it?
A way to get the young people involved
Enabling us to reach a new and wider audience
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http://www.guardian.co.uk/voluntary-sector-network/community-action-blog/2012/mar/01/social-media-empower-
communities?INTCMP=SRCH
“It makes community activity much
more visible. Simply being able to
observe means a wider group of
people are informed, even if they
choose not to take their
involvement further”
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When does social media become “local
media”?
Hyper local media
"Online news or content services pertaining to a town ,
village single postcode or other small geographically
defined community”
From Damian RadCliffe in Here and Now: UK Hyperlocal Media Today
The full report can be downloaded from NESTA http://www.nesta.org.uk/areas_of_work/creative_economy/destination_local/assets/features/here_and_now_uk_hy
perlocal_media_today
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From Here and Now: UK Hyperlocal Media Today 41
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Taken from Here and Now: UK Hyperlocal Media Today
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Social media was not really invented
for community engagement
It was not invented to sell products either!
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We are not selling a product but we can
still use it for branding
Social media can be used for a more
“personal[human] conversation”,
somebody has taken the time to write the
blog or the tweet
Storytelling (community reporting) as a
driver of change and engagement
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What is the added value to engage with
social media? “why should I put the
effort?”
Why should I switch the channel of
information?
Difficulty in getting people to switch from
one
medium (newsletter) to the other (website
online)
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Definite acknowledgement that social
media needs more attention and resources
(compared to just having a website)
It’s dynamic and agile (are you prepared for
this?)
Regular tweets or monitoring members’
conversations
Think of a website where the content is old
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The same rules apply for businesses
Authenticity and credibility remain important for
engagement
Authenticity and Credibility are established
INITIALLY offline
Conversations discussions (comments) “arguments”
can actually enhance credibility and authenticity
(enabled by social media)
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Initially perceived that it’s for the youngsters
and also perceived as a “toy”
Risk of using social media
Privacy and personal information
Technology and attitude towards technology
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We are aware that some of our members
are not using/engaging with social media
Not a substitute to traditional media
We still need a website, occasional
advertising in local newspaper or the
newsletters are still important
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Can we start to think of a
for community groups?
OK, you have heard this before:
“One size does not fit all”
However, we can still learn from others
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Elements of a content,
communication and conversation
strategy -What are my objectives (short and long term)
-Resources that we have and will have (and may not
have in the future)
-We want people to know who we are and what we do,
BUT WE ALSO WANT THEM TO DO SOMETHING
-who are we “talking” to and conversing with?
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Elements of a content
communication and conversation
strategy
-We need to have “interesting” stories (that will trigger interest-
“catalyst”): WHAT MOTIVATES PEOPLE: “A GOOD
CAUSE..REASONS TO GET ENGAGED”
-Remember that social media is agile and dynamic (BE
PREPARED)
-Don’t forget the key word here: not media BUT SOCIAL!
Social is about letting people participate, no longer pushing
information (more openness can enhance credibility and
authenticity ) CO-PRODUCTION
DON’T FORGET YOUR WEBSITE (IT’S STILL THE MAIN POINT OF
“CONTACT”)-search is still directed to websites!
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• The concept of “Social” Business
• What does it mean for an organisation to become
“Social”?
• What is the value of becoming Social?
What must change for an organisation to become
social?
55 http://www.ibm.com/smarterplanet/global/files/us__en_us__socialbusiness__epw14008usen.pdf
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Digital
Engagement Real Engagement
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Case Examples
How organisations use social media
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http://www.oxfam.org/en/video/2012/food-crisis-sahel-impacts-drought-pastoralist-communities-chad
Use of story telling
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http://www.proximitylondon.com/work/rnli/
Won numerous awards by engaging youth bloggers through mystery packages
Clever use of word of mouth online, watch the video at the bottom of the page to this link
http://www.proximitylondon.com/work/rnli/
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http://www.guardian.co.uk/voluntary-sector-network/community-action-blog/2012/mar/01/social-media-empower-
communities?INTCMP=SRCH
This article in the guardian has some interesting links to other reports including the link on the next
slide
“It makes community activity much more
visible. Simply being able to observe means a
wider group of people are informed, even if
they choose not to take their involvement
further”
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http://www.youngfoundation.org/files/images/Local_2_0_FINAL.pdf
Report on use of social media from the Young foundation (new May
2012); includes some interesting example
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http://askbristoldebates.com/about/
How citizens debate about local issues
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http://communityreporter.co.uk/location/west-yorkshire/huddersfield
http://communityreporter.co.uk/
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http://www.newsomegrapevine.org.uk/blogs/local-events/bring-fix-10th-july-2012/
People in the community helping each other to “fix things”
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Report on Participation and what motivates people/citizens to get engaged
http://pathwaysthroughparticipation.org.uk/
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http://www.youngfoundation.org/files/images/Listen__Participate__Transform.pdf
Interesting report on social media and local government includes some interesting examples
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Learning Resources
Social Media
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Strategy and planning
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Social media revolution 2011 http://www.youtube.com/watch?v=3SuNx0UrnEo&feature=youtube_gdata_player
Social media revolution 2012 https://www.youtube.com/watch?v=0eUeL3n7fDs&feature=youtube_gdata_player
Social media strategy for non-profits – Part 2 (22 mins. length) http://www.youtube.com/watch?v=of20PWHhT7o&feature=youtube_gdata_player
Social Media business plan http://www.youtube.com/watch?v=KzVjIsTIgkE&feature=youtube_gdata_player
Winning formula for a social media strategy – Part 1 http://www.youtube.com/watch?v=WpVBCa4wlyI&feature=youtube_gdata_player
KLM Social media strategy http://www.youtube.com/watch?v=Ehmg3MxLBXI&feature=youtube_gdata_player
Planning your marketing campaigns and save time (free program Hootsuite) http://www.youtube.com/watch?v=S38RJGc9sAU&feature=youtube_gdata_player
Facebook and Twitter for Seniors https://www.youtube.com/watch?v=DSojEb7Fvjg&feature=youtube_gdata_player
Top ten social media disasters 2011 https://www.youtube.com/watch?v=hsYMFSR9CUQ&feature=youtube_gdata_player
Social media policy – employee training http://www.youtube.com/watch?v=_xm06FB0Rao&feature=youtube_gdata_player
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Learning Resources
How to set up a Twitter account
http://www.youtube.com/watch?v=e3-hy_VgLTI&feature=youtube_gdata_player
How to use Twitter
http://www.youtube.com/watch?v=J0xbjIE8cPM&feature=youtube_gdata_player
Twitter marketing tutorial (part one)
https://www.youtube.com/watch?v=sFIqswuFO1w&feature=youtube_gdata_player
Understanding and managing your timeline
http://www.youtube.com/watch?v=-hFL896n0Hw&feature=youtube_gdata_player
Facebook for Seniors
https://www.youtube.com/watch?v=7w5xGGfrAoo&feature=youtube_gdata_player
Linked-In
Linked In – start conversation with Linked-In groups
http://www.youtube.com/watch?v=F5CF1FEm_oA&feature=youtube_gdata_player
… and many many more on YouTube and elsewhere on the Web
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Appendix
Forms used in benchmark survey
and planning exercise
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Benchmark Survey
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Action Plan
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Core Function 1 Fundraising
Role of Social
Media
Connect with potential donors
and demonstrate case for giving to us
Main Action
Set up Facebook and Twitter and provide regular info to
engage potential donors
Resources
Jane on Twitter, me on Facebook, John for photos etc.
Need smartphone apps plus PC software for posting and
monitoring, e.g. TweetDeck
Next Steps What When
1 Meet with Jane and John and agree plan and
roles
mid-Jul
2 Identify existing content for SM end-Jul
3 Create list of future stories end-Jul
4 Start monitoring SM activities of similar
organisations
immed
.5 etc.
Example of Action Plan for one core function
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Actionable Insights and Feedback
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