snow mountain ranch planning guide

Information and forms to assist you in planning your stay at Snow Mountain Ranch. INSIDE

SNOW MOUNTAIN RANCH Planning Guide

JUNE 2013 – MAY 2014

Serving Groups, Conferences, Retreats, Family Reunions

and Celebrations.

FOR ADDITIONAL COPIES OF THIS GUIDE PLEASE VISIT YMCAROCKIES.ORG.

Inside you’ll find helpful information on planning your stay, group activities, meal options and forms you’ll need to complete prior to your stay. Our Program Department can customize recreational packages, educational activities and spiritual worship for your group.

Snow Mountain Ranch is the

place for bringing together family

and friends.

Photo: Phil Frigon

2 CARING • HONESTY • RESPECT • RESPONSIBILITY • FAITH

TABLE OF CONTENTS 3 Group Leader Timetable

4 Meal Options

9 Activities

15 Faith-based Programs

15 Summer Day Camp

16 Area Information

FORMS 5 Meeting Room & Equipment

6 Refreshments, Food & Grills

7 All-you-can-eat Summer Cookouts

8 Billing Information Agreement

8 Sales Tax-Exempt

10 Group Activities

12 Group Room Roster

13 Adult Waiver of Liability

14 Child Waiver of Liability

CONTACT INFORMATIONPhone: 970-887-2152 Extensions:Conference Office ...................................................x4127Chaplain ......................................................................x4003Food Service .............................................................x1701 Nordic Center ............................................................x4173Program Department ..............................................x4135

Fax: 303-449-6781 (Please include a cover sheet.)

Emails: Conference Department [email protected]

Program Department Katie Block, Program Director [email protected]

Janene Ayer, Assistant Program Director [email protected]

SHIPPING FOR YOUR EVENT FedEx and UPS Snow Mountain Ranch–YMCA of the Rockies Group Name Booking # Attn: Program Office 1101 County Road 53 Granby, CO 80446

SNOW MOUNTAIN RANCHYMCA of the Rockies puts Christian Principles into practice through programs, staff and facilities in an environment that builds healthy spirit, mind and body for all.

PRINTED ON RECYCLED PAPER. MM 1.2K / 11-12

HELPFUL INFORMATIONPlan Ahead Lodging, meeting rooms and activities fill up quickly. In order to ensure you get the most out of your stay, plan in advance by submitting your Request Forms early. Our Conference Coordinators are here to help you with planning your itinerary and any special needs such as wheelchair accessibility and first-floor rooms. Your group can be divided according to interests and levels, or activities can be planned that the entire group can enjoy. Let your group participants know about their recreational choices, activities and worship opportunities by directing them to ymcarockies.org.

AlcoholWe do not sell or serve alcoholic beverages and alcohol is not allowed in common areas. You may bring your own and consume it in your lodge room, cabin or meeting room.

ComputersComputer areas are located at the Buckboard Grill and the library. Free wireless is available in the Administration building, all lodges, and in six, seven and eight-bedroom cabins.

Maid ServiceService is limited. Please ask your Conference Coordinator for details pertaining to your accommodations.

Payment & CancellationsFull payment is due at check-out. We accept Visa, MasterCard, Discover, American Express, checks and cash. Please discuss your payment options with your Conference Coordinator. If you are a travel agent, full payment is due 45 days prior to arrival. You must report the guaranteed number of rooms, cabins, campsites and nights by the date shown on your contract. If you cancel after this date, you will incur a cancellation fee and your deposit will be forfeited.

Quiet HoursFor the comfort of all guests please respect our quiet hours from 10 PM–7 AM.

Self-service LaundryCoin operated laundry is located behind the swimming pool. Please see your guest bulletin for hours.

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Upon Making a Reservation1. Pay Deposit

You will receive a contract via email. Please sign and return with initial payment. The deposit is due when you confirm your reservation with Group Sales.

Amount paid $

Six Months Prior to Arrival1. First Cancellation Date

This is the first deadline to cancel reserved rooms and cabins. Please contact the Conference Office with your final attendance numbers.

Contract Date (see contract):

2. Meeting Room & Equipment RequestComplete and submit the Meeting Room & Equipment Request Form on page 5. Meeting rooms are assigned on a space-available basis.

3. Wheelchair Accessible or First-floor Room RequestPlease identify this request on the Room Roster Form on page 12, or call the Conference Office as soon as possible.

Sixty Days Prior to Arrival1. Reserved Activities*

Many activities are FREE and you can make arrangements to participate in them once your group has arrived. To reserve activities please complete the Private Group Activities Request Forms on pages 10–11.

* Activities must be cancelled two weeks prior to the reserved date or you will be charged full price.

2. Final Cancellation DateYour deadline to cancel reserved rooms, cabins and nights is on your contract. Failure to meet this deadline will result in forfeiture charges. Please contact the Conference Office with your final numbers (see your contract for penalties).

Contract Date (see contract):

30 Days Prior to Arrival1. Submit Itinerary or Agenda

Thirty days prior to your arrival submit your itinerary or agenda to the Conference Office, please include meeting room times and audio visual needs.

2. Submit Tax Exempt Affidavit (if applicable) and Billing Information Agreement (page 8).

Three Weeks Prior to Arrival1. Submit Room Roster (date to submit)

Complete the Room Roster Form on page 12.

2. Order Refreshments, Food & GrillsRefreshments can be delivered to your meeting room, sack lunches can be provided for outings and summer cookouts can be arranged by request (see pages 6–7). Grills can be delivered to your cabin or fire ring.

Arrival at Snow Mountain Ranch1. Check in hours: 3 PM or later

Accommodations will be ready at 3 PM or later. During peak season, accommodations may not be available until 6 PM.

Group leaders should arrive prior to the group in order to confirm last minute details, check the Room Roster and pick up room keys. Group members may check in individually if arrangements are made in advance (preferably 60 days in advance). Registered guests are free to use the facility until accommodations are ready.

2. Check out: 10 AMAll groups check out at the front desk. Full payment is required at check out. You will receive an invoice detailing all charges posted to the master account. If advance arrangements were made for guests to pay their own expenses, individual invoices will be provided.

GROUP LEADER TIMETABLEYou may reserve accommodations up to TWO YEARS in advance for summer and ONE YEAR in advance for winter. Call Group Sales at 800-777-9622. Please review your contract for accuracy and record important dates below for easy reference.

2013 FAMILY REUNION EDUCATIONAL TOURS

Do you want to organize a family reunion but afraid of planning it? Snow Mountain Ranch is offering special weekends to stay in our lodging,

try our dining services and receive a personalized tour of our facilities.

Select dates in October available. CALL NOW! 888-690-9622


MEAL OPTIONSAll-You-Can-Eat MealsAll meals in the Schlessman Commons Dining Room are served buffet-style. Individuals in each group receive paper meal tickets that must be presented at each meal. A fee will be charged to replace lost tickets. Special meals or menus must be arranged in advance. If you have food allergies or special dietary concerns, please contact our Food Service Department at (970) 887-2152, x1701.

Catering & Special EventsFor information about our catering options, please call 970-887-2152, x1701. Snow Mountain Ranch offers a variety of indoor and outdoor venues for weddings, receptions and special catered events. For more information please contact our Food Service Director at 970-887-2152, x1701.

Special meals or menus must be arranged in advance. Boxed meals can be ordered a day ahead (see page 7) and should be picked up by the group leader during meal hours in the dining room.

Other Dining OptionsBuckboard Grill & Grocery Administration Building Providing snacks, sandwiches, hot grill items and a small variety of grocery supplies.

Skinny Ski Café at the Nordic Center Open Ski Season Stop by on a snowy day for a hot soup bread bowl, hot cocoa or a high energy snack. The Café is the perfect place to relax after a day in the snow.

Summer Cook-outs Tuesday and Wednesday evenings All-you-can-eat. Enjoy an evening of food and fun! Advance reservation required. See page 7 for more information.

Schlessman Commons

SCHLESSMAN COMMONS HOURSSPRING, SUMMER & FALL

Breakfast 7 AM – 9 AM

Lunch 11:30 AM – 1 PM

Dinner 5 PM – 7:30 PM

SKI SEASON

Breakfast 6:30 AM – 9 AM

Lunch 11:30 AM – 1 PM

Dinner 5 PM – 7:30 PM

Enjoy delicious all-you-can-eat buffet-style meals!

Skinny Ski Café

Buckboard Grill

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Meeting rooms are assigned on a first-come, first-served basis, according to group size, needs, room availability and date request is received.

Please make copies of this form for each meeting room/breakout room needed. Additional meeting room space may be reserved at a rate of $3 per person/per day/per meeting room, based on availability (minimum charge $25 per day). Chairs and tables are provided at no additional charge.

If your group is staying in cabins, a meeting room IS NOT included in your lodging fee. If you would like to request a meeting room, a rate of $6 per person/per day will be applied (minimum of $50 per day). Additional charges may apply. Availability is not guaranteed.

SUBMITTING FORMS Please fill out this form and return to the Conference Office SIX MONTHS prior to your arrival.

Fax: 303-449-6781 Please include a cover sheet.

U.S. Postal ServiceSnow Mountain Ranch Group Name Booking # Attn: Conference Office PO BOX 169 Winter Park, CO 80482

FedEx and UPS Snow Mountain Ranch–YMCA of the Rockies Group Name Booking # Attn: Conference Office 1101 County Road 53 Granby, CO 80446

CONTACT INFORMATIONTelephone888-592-9622 970-887-2152, x4127

[email protected]

MEETING ROOM & EQUIPMENT REQUEST FORM

GROUP NAME:

GROUP SIZE: BOOKING NO:

EMAIL:

DATE/TIME: / NO. OF CHAIRS: NO. OF TABLES:

WHEELCHAIR ACCESSIBLE? YES NO

DO YOU HAVE A BAND?* YES NO

IF YES, WHAT TIME WILL THEY BE PLAYING?

PLEASE LIST ANY ADDITIONAL NEEDS:

CHOOSE A ROOM SET-UP (for custom set up, please submit a drawing request):Meeting rooms are from the time of check-in to noon the day of departure. Early/late use may be reserved for an additional fee.

Square Theater Classroom U-Shape Picnic Custom (indicate below)

Equipment Rental (limited availability)

TYPE OF EQUIPMENT PRICE (PER DAY) HOW MANY? DATE TIME

PA (speakers, 1 microphone) $ 50

Wired Microphone $ 10

Wireless Microphones (2) $ 30

Microphone Lapel $ 50

Microphone Stand $ 10

Music Stand $ 10

Overhead Projector $ 20

Slide Projector $ 20

Screen $ 10

LCD Digital Projector w/screen $ 50

32" TV $ 25

DVD Player $ 25

VCR $ 20

Portable CD Player $ 25

Easel $ 10

Flip chart or Whiteboard & Easel $ 15

Podium $ 20

Extension Cord/Powerstrip $ 5

8' x 4' Stage Sections (up to 25) $ 20 each

Setup Change of Meeting Room $ 50 (after initial set-up)

Special requests must be made prior to arrival for telephones, electrical and tents. Wireless is available in many areas, check with the Conference Office. * Bands must be finished by 11 PM. Quiet hours are from 11 PM – 7 AM.


SUBMITTING FORMS Please make additional copies of this form, one for each order. Fill out the forms and return to the Conference Office THREE WEEKS prior to your arrival.


U.S. Postal ServiceSnow Mountain Ranch–YMCA of the Rockies Group Name Booking # Attn: Conference Office PO BOX 169 Winter Park, CO 80482



[email protected]

FOOD ALLERGIES: YMCA of the Rockies makes every attempt to identify ingredients that may cause allergic reactions for those with food allergies. Every effort is made to instruct our food production staff on the severity of food allergies. There is also a possibility that manufacturers of the commercial foods we use could change the formulation at any time without notice. Guests concerned with food allergies need to be aware of this risk. We will do our best to accommodate your needs. Snow Mountain Ranch will not assume any liability for adverse food reactions to foods consumed, or items one may come in contact with while eating at any of our food service establishments. Please keep in mind that our menu is subject to change without notice.

For additional information please contact Food Service at 970-887-2152, x1701.

(PLEASE MAKE ADDITIONAL COPIES FOR MULTIPLE ORDERS.)

GROUP NAME:

DELIVERY LOCATION: DATE/TIME: /

NO. OF PEOPLE: BOOKING #:

EMAIL:

Refreshments and Snacks NOTE: One (1) Gallon serves 16 people

Coffee regular ($16 per gallon) Brownies (dozen) ($ 7 per dozen) Coffee decaf ($16 per gallon) Doughnuts (dozen) ($ 7 per dozen) Hot chocolate ($16 per gallon) Muffins (dozen) ($ 7 per dozen) Lemonade ($ 8 per gallon) Cookies (dozen) ($ 7 per dozen) Lemonade (sugar-free) ($ 8 per gallon) Hot cider ($12 per gallon) Hot tea ($ 6 per gallon) Iced tea ($ 8 per gallon) Hot water ($ 4 per gallon) Cold water ($ 4 per gallon) Ice ($ 3 per 6 lbs.) Chips & Salsa ($ 4 per person) No. of people Fruit Tray ($ 4 per person) No. of people Fruit Bowl ($ 4 per person) No. of people Naked® Juice ($ 3.50 per juice) No. of people

Food Breaks1. Sunrise Special ($8 per person) No. of people: Includes bagels, cream cheese, yogurt, bananas, granola,

milk, coffee and assorted Naked® juices

2. Scream for Ice Cream ($5 per person) No. of people: Select two flavors of ice cream: vanilla chocolate strawberry

Select three toppings: chocolate caramel strawberry nuts sprinkles

3. Health & Fitness On The Go ($10 per person) No. of people: Includes meat and cheese tray, assorted breads and

condiments, fruit tray, coffee, iced tea and lemonade

4. Choc-O-Holic ($4 per person) No. of people: Includes chocolate chip cookies, brownies, chocolate milk

or hot chocolate and coffee5. Apple of your Eye ($4 per person) No. of people: Includes basket of crispy apples, apple-cranberry muffins,

coffee and hot apple cider or apple juice

6. Great Get-Together ($4 per person) No. of people: Includes Boulder Chips, popcorn, fresh apples and regular or

sugar-free lemonade

7. Special Requests:

REFRESHMENTS, FOOD & GRILLS REQUEST FORMRefreshments can be delivered to your meeting room between 7 AM and 8:30 PM. Deliveries outside of regular hours will be charged $20 per hour.

To Grill/Conference Service File:

Initials:

Date:

Total posted to Maestro: $

FOR INTERNAL USE ONLY

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Fruit BasketsREQUESTED BY:

OCCASION:

DELIVER TO:

DATE/TIME: /

1. Garden of Eden / $20 per basket No. of baskets: Apples, oranges, grapes, strawberries, peaches, pears, nectarines, bananas,

kiwi and other seasonal fruit, bottled water

2. Tropical Fruit Medley / $20 per basket No. of baskets: Pineapple or cantaloupe, apples, grapes, strawberries, bananas, kiwi and

other seasonal fruit

3. Deluxe Fruit Basket / $40 per basket No. of baskets: Pineapples, apples, oranges, grapes, strawberries, kiwi, bananas, etc.,

sparkling cider, classic cookies

Boxed MealsAll orders must be placed with Conference Services at x4127 by 1 PM the day prior to your scheduled pick-up. For special dietary needs please call x1701.

Boxed meal orders can be picked up anytime after breakfast on your pickup date. Group leaders can arrange to pick up lunches at the Aspen Dining Room during meal hours (see page 4).

PICKUP DATE: GROUP NAME:

1. Turkey Boxed Lunch No. $ 10 per meal* Includes turkey sandwich, chips, fruit, sweet snack, drink, condiments2. Peanut Butter & Jelly Boxed Lunch No. $ 10 per meal* Includes sandwich, chips, fruit, sweet snack, drink* No additional charges if on meal plan.

BBQ Grill RentalPropane grills can be delivered to your cabin or picnic area. Lunch hours: 9 AM–3 PM, Dinner hours: 4–10 PM

Extra Large Grill (12’x 3.5’ cooking surface) Delivery and pickup: $100 per meal or $200 per day

DELIVERY DATE: DELIVERY TIME:

LOCATION:

PICK-UP DATE: PICK-UP TIME:

Large Grill (10' x 4' cooking surface) Delivery and pickup: $100 per meal or $200 per day


LOCATION:


Medium Grill (5' x 2' cooking surface) Delivery and pickup: $50 per meal or $100 per day


LOCATION:


Small Grill (2’2” x 10” cooking surface) Delivery and pickup: $15 per meal or $30 per day


LOCATION:


ALL-YOU-CAN-EAT SUMMER COOKOUTSPlan early—we start taking reservations in February!Enjoy an evening of food and fun at the Mountain Air Cookout Shelter! Cookouts are Tuesday and Wednesday nights from the second weekend of June through the second weekend in August. The shelter accommodates 200 people; your group may be sharing the space with others. Reservations are in half-hour increments, but feel free to stay as long as you like.

MENU OFFERINGS: Steak, roasted chicken, hamburgers, hot dogs, veggie burgers, corn on the cob, baked beans, potato salad, corn bread, watermelon, lemonade, water and iced tea.

Once we receive this form, our Conference Office will contact you to confirm your cookout date.

GROUP NAME:

BOOKING #:

GROUP LEADER:

PHONE:

BEST TIME TO CALL:

EMAIL:

Group CookoutNo. of adults ON meal plan x $ 6/pp = $ No. of adults NOT on meal plan x $20/pp = $ No. of children (ages 6–12) NOT on meal plan x $15/pp = $

Requested Cookout Date: Requested Cookout Time:

5 PM 5:30 PM 6 PM 6:30 PM 7 PM

CANCELLATION POLICY: To cancel due to inclement weather you must contact Food Service by noon the day of your cookout by calling x4122 or x4127.


During your discussion with Group Sales, an agreement is made to the type of contract you will create for your group/family reunion. If you choose the Online Reservation option, each of your attendees will make their own reservation online under your agreed contract and each are responsible for their own payments. If you decide not to choose this option, then you as group leader are responsible for collecting all payments from your attendees and will pay the total balance due at departure. Any changes to the billing plan created for your group must be received by the Conference Office at least THIRTY DAYS prior to arrival. NO CHANGES TO THE BILLING WILL BE MADE AFTER THAT DATE.

ALL REUNION CABINS WILL BE BILLED AS A UNIT PRICE AND THE TOTAL CHARGE WILL BE THE RESPONSIBILITY OF THE GROUP LEADER. UNIT PRICE WILL NOT BE SPLIT AMONG INDIVIDUAL GUESTS.

SUBMITTING FORMS Please make a copy and send via:





[email protected]

SNOW MOUNTAIN RANCH BILLING INFORMATION AGREEMENT

GROUP NAME:

CONTACT NAME:

BOOKING #:

ARRIVAL DATE: DEPARTURE DATE:

Online Reservation Option/Each Attendee Responsible For Their Own ReservationEach attendee will make their reservation online and be responsible for any balance due. Any additional charges that are made as a group, such as refreshments, group activities, cookouts, etc. will be charged to the master reservation and are the responsibility of the group leader.

Group Leader Pays All The group leader will present Snow Mountain Ranch with a room roster at least THREE WEEKS prior

to arrival and will be responsible for payment of all charges incurred during their stay. All charges will be listed on the master invoice.

Group Leader Makes Reservations/Individuals Pay The group leader will present Snow Mountain Ranch with a room roster at least THREE WEEKS prior to arrival. Each attendee will be responsible for their room charges and incidentals and will pay the balance due at departure. Any additional charges made as a group, such as refreshments, group activities, cookouts, etc. will be charged to the master reservation and are the responsibility of the group leader. Along with the room roster, I agree to provide the Conference Office with:1. Addresses and phone numbers for all attendees.2. The amount of any booking fees that have been applied to the master reservation that you would

like applied to each individual reservation (Booking fees were paid at the time of contract signing).Please list the above on a separate piece of paper and attach to this form.

I, the undersigned, agree to the billing terms specified above and understand that no changes will be made within THREE WEEKS of check in or during my stay. I also understand that FULL PAYMENT IS DUE AT CHECK-OUT.

Signature: Date:

MANDATORY AFFIDAVIT OF TAX STATUSANY GROUP that makes purchases from the YMCA of the Rockies must complete this affidavit and declare their tax status. An original of this affidavit must be completed, signed and submitted prior to check-in for each visit.

We DO NOT qualify as non-taxable under Colorado law or we do not have appropriate documentation to that end. We agree to pay all applicable taxes associated with the charges incurred for goods and services provided by the YMCA of the Rockies (complete items 3 through 9 below).

We DO qualify as non-taxable or tax exempt under Colorado law as outlined below. I understand and declare, under penalty of perjury, that the following statements are true:

• The name of our tax exempt organization is included (in-part or full) in the name on this reservation.• Any payments for non-taxable goods and services will be made with a check, drawn on the tax exempt

organization’s bank account, or with a credit card in name of the tax exempt organization.• The tax exempt organization listed has not and will not receive any reimbursement through direct

payment, collection or donation from any individuals or other organization for the use or consumption of said goods and services (complete items 1 through 9 below).

1. Name of Tax-Exempt Organization 2. Sales Tax-Exemption No.

3. Group Name (as it appears on your YMCA of the Rockies contract)

4. Booking # 5. Dates of Reservation 6. Today’s Date

7. Name (Print) 8. Signature 9. Title

No changes to tax status will be made once your reservation is checked-in. The YMCA of the Rockies WILL NOT make any adjustments to taxes assessed; rather it will be the responsibility of the organization to settle any tax adjustments with the State of Colorado (see colorado.gov for more information).

FREE ACTIVITIES*The following activities are included in your stay, depending on the season! In winter enjoy ice skating, snow tubing and sledding at our Winter Fun Park.

Year-round: basketball, billiards, foosball, indoor pool, indoor roller rink, table tennis, volleyball

Spring (weather dependent), Summer and Fall only: bocce ball, croquet, hiking, horseshoes, ladderball, miniature golf, playgrounds, pumptrack, sand volleyball, tennis, tetherball, 18-hole disc golf

Winter: ice skating, snow tubing, sledding

Family Programs Please pick up a copy of our Program Bulletin at check-in. You’ll find information on scheduled activities, musical performances, dancing, wildlife education, family campfires, night hikes and other family fun!

Historical SitesThe Rowley Homestead lets you experience the way life was as a Rocky Mountain rancher in the late 1800s and early 1900s.

Indoor Swimming PoolLifeguards are on duty during all scheduled pool times. Cameras, camera phones and video equipment are not allowed in the pool area or locker rooms.• 25-yard heated pool and adult lap time• aquatic climbing wall• sauna and showers

LibraryStop by the library for a great selection of books and games. Wi-Fi and computers are available for use.

Trail Running/Walking Snow Mountain Ranch offers miles of beautiful trails for running and walking.

* In most cases, children must be accompanied by a responsible adult 18 years or older. May require refundable deposit for equipment rental.

OTHER ACTIVITIESSelf-scheduled, fee required.

Fishing & Fly FishingFishing areas are located on our property. No license is required at Gaylord Reservoir. Equipment rental is available at the Program Building. Please call 970-887-2152, x4235.

Group Photos by DillAdvance reservation required. Photos by Dill: 800-874-3455 photosbydill.com

Get the group together and arrange for a professional photo. Locations available throughout Snow Mountain Ranch.

Horse ActivitiesTrail rides, wagon rides and sleigh rides, all ages and levels. Advance reservation required. Sombrero Stables: 970-887-1999

Explore our beautiful trails by horseback. Children age 6 and older may ride their own horse. We offer breakfast rides, lunch and dinner rides and wagon or sleigh rides. Helmets available upon request. Pony rides are also available for children ages 5 and under.

Mountain BikingExplore our miles of scenic trails summer and fall. Full or half day rental fee includes bike and helmet. 970-887-2152, x4020

Portable Climbing WallAvailable May 2013Reserve our portable 32 ft. high climbing wall for your group or reunion. For more information please call the Program Department at 970-887-2152, x4135

White Water RaftingOff-site. Advance reservation required. For a wet and wild ride reserve a full or half-day white water adventure trip through Mad Adventures at 800-451-4844. Email: [email protected] madadventures.com

WINTER ACTIVITIESNordic CenterOur Nordic Center offers more than 100 km of cross-country and snowshoe trails, which can accommodate everyone from the first-time cross-country skier and snowshoer to the elite racer, as well as skiers with special needs. For your convenience we offer cross-country ski and snowshoe rentals on-site.

The Nordic Center’s full-service ski shop is where you’ll find deals on group lessons, private lessons, and snowshoes, skate skis, and classic ski rentals. We also have the latest cross-country ski gear and apparel for sale.

Call 970-887-2152, x4173 or visit SnowMountainRanchNordic.com.

Shuttles to Winter Park Ski AreaShuttles are available to the Winter Park Ski area for groups of 15 or more. To schedule a shuttle for your group please call the Conference Department at 970-887-2152, x4127.

Downhill Ski RentalsDownhill ski and snowboard rental packages are available on-grounds at Snow Mountain Sports. Please call 888-234-6259 for more information.

Snowshoe Guided HikesExplore our winter wonderland! To schedule please call the Program Department at 970-887-2152, x4135 to schedule.

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CANCELLATION POLICYAll groups not canceling activities at least TWO WEEKS prior to your scheduled date will be charged for the full amount of the activity.



U.S. Postal ServiceSnow Mountain Ranch–YMCA of the Rockies Group Name Booking # Attn: Program Office PO BOX 169 Winter Park, CO 80482

FedEx and UPS Snow Mountain Ranch–YMCA of the Rockies Group Name Booking # Attn: Program Office 1101 County Road 53 Granby, CO 80446

CONTACT INFORMATIONTelephone970-887-2152, x4135

EmailKatie Block, Program Director [email protected]

Janene Ayer, Asst. Program Director [email protected]

GROUP ACTIVITIES REQUEST FORMA Snow Mountain Ranch representative will contact you to confirm program dates and times based on availability. Reservations must be made at least THREE WEEKS in advance. Please fill out this form, make a copy and return it to the Conference Office. Bookings are on a first come, first served basis.

GROUP NAME:

RESERVATION NO.: DATE SUBMITTED:


CONTACT NAME:

PHONE (DAY): PHONE (EVENING):

EMAIL: FAX:

CONTACT ADDRESS:

CITY/STATE/ZIP:

Free Orientations You can request a Program Coordinator to come to your meeting room or Reunion Cabin and provide a brief overview of Snow Mountain Ranch and the activities listed on page 9 and 11.

DATE REQUESTED: TIME REQUESTED:

NO. OF PEOPLE: LOCATION: MEETING ROOM REUNION CABIN

Self-led Campfire Fire RingsGather around the campfire with your group for your own planned activities. One-hour time slots are available. For Program-led evening campfire rings please see page 11. Firewood is available for purchase.


NO. OF PEOPLE:

Softball FieldReserve our field for a game of softball, kickball, dogdeball and family games.


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ACTIVITY (FEE-BASED) FEE (PER SESSION) DATE SESSION (AM) SESSION (PM) NO. OF PEOPLE

ARCHERY $36 9–10 AM 1–2 PM 4–5 PM Age: 5+ 10–11 AM 2–3 PM 5–6 PMLimit:12 guests per session 11 AM–12 PM 3–4 PM 6–7 PM

CAMPFIRE RING (program led) $75 7–8 PM 8–9 PM Includes: s’mores, songs and skits

CANOEING (Summer Only) $100 9–10 AM 1–2 PM 3–4 PM Age: Must fit in life jacket 10–11 AM 2–3 PM 4–5 PM Limit: 20 guests per session 11 AM –12 PM Location: Gaylord Reservoir

CLIMBING WALL $60 9–10 AM 1–2 PM 4–5 PM 7–8 PM Age: 4+ 10 AM–11 PM 2–3 PM 5–6 PM 8–9 PMLimit: 12 guests per session 3–4 PM 6–7 PM

CRAFT SHOP $25/hr for up to 6–7 PM 7–8 PM 8–9 PM Group reservations 25 guests. Seasonal hours may vary; Age: All (16 and under require adult supervision) Additional guests please contact Program Department. Craft fee not included $1 per person.

GUIDED HIKES** (carpooling) $30 per guide

Group reservations Age: All (16 and under require adult supervision)

Limit: 15 guests per guide

Forest Ecology: 2 miles (easy) $30 9 AM–12 PM 1–4 PM

Waterfall Hike: 3 miles (easy) $30 9 AM–12 PM 1–4 PM

Beaver Ecology: 2 miles (easy) $30 9 AM–12 PM 1–4 PM

Night Hike: 1 mile (easy) $30 Dusk (by season)

Revelation Point: 3 miles (int) $30 9 AM–12 PM 1–4 PM

HIGH CHALLENGE COURSE (May – Oct) $300 9 AM–12 PM 1–4 PM 5–8 PM Age: 10+ / Limit: 20 guests per session Weight limit: 200 lbs.

Weather permitting, Zip line not included.If you have a desired learning outcome, please discuss with the Program Department.

LOW CHALLENGE COURSE $200 9 AM–12 PM 1–4 PM 5–8 PM Limit: 20 guests per session

If you have a desired learning outcome, please discuss with the Program Department.

FAMILY ZIP LINE (May – Oct) $150 9–10:30 AM 1–2:30 PM 4–5:30 PM 35 ft. climb, 600 ft. zip 10:30–12 PM 2:30–4 PM 5:30–7 PMWeather permitting Age: 8+ / Limit: 15 guests per session Weight Limit: 250 lbs.

HIGH ZIP LINE (May–October)* $150 9–10:30 AM 1–2:30 PM 4–5:30 PM 55 ft. climb, 700 ft. zip 10:30 AM–12 PM 2:30–4 PM 5:30–7 PMWeather permitting Age: 10+ / Limit: 200 lbs. Limit: 10 guests per session

WINTER FUN PARK & PAVILION $75/hr 6–7 PM 8–9 PM Group Reservations 7–8 PM

SNOWSHOE HIKE (Winter Only) $180 per guide 9 AM–12 PM 1–4 PM Weather PermittingAge: 8+ / Limit: 15 guests per hikeLocation: Nordic Center Includes: snowshoe rental

INDOOR POOL SESSION** $100/hr 1 to 2 hour sessions 1 to 2 hour sessions Age: All (children require adult supervision)

Limit: 80 guests per session

*High Zip Line has limited weekday availability. ** Please call the Program Department at 970-887-2152, x4135 for details.


CONTRACT/BOOKING #:

BOOKING #:

GROUP NAME: GROUP LEADER:


CODES: A = ADULT C = CHILD (AGES 6 -12) I = INFANT (PLEASE INDICATE BY CIRCLING BELOW)

Room No.: Crib: Y N

Deposit: $ Handicap: Y N

Name: A C I

Name: A C I

Name: A C I

Name: A C I

Name: A C I

Name: A C I

Name: A C I

Room No.: Crib: Y N


Name: A C I

Name: A C I

Name: A C I

Name: A C I

Name: A C I

Name: A C I

Name: A C I

Room No.: Crib: Y N


Name: A C I

Name: A C I

Name: A C I

Name: A C I

Name: A C I

Name: A C I

Name: A C I

Room No.: Crib: Y N


Name: A C I

Name: A C I

Name: A C I

Name: A C I

Name: A C I

Name: A C I

Name: A C I

Room No.: Crib: Y N


Name: A C I

Name: A C I

Name: A C I

Name: A C I

Name: A C I

Name: A C I

Name: A C I

Room No.: Crib: Y N


Name: A C I

Name: A C I

Name: A C I

Name: A C I

Name: A C I

Name: A C I

Name: A C I

Please list the first and last name of each group member staying in a lodge room or cabin to ensure we are able to contact group members regarding phone calls and emergencies. List all children lodging with their parents.

Room numbers are assigned at check-in. Some cabins do not have room numbers. Please indicate individual(s) arriving and/or departing on a different date. If rooms are for different dates, write the arrival and departure date next to that room. Record any booking fees to be transferred from leader to individual rooms prior to departure.

KEYS WILL NOT BE ISSUED WITHOUT A COMPLETED ROSTER.

SUBMITTING FORMS Please make additional copies of this form, one for each order. Complete and return form(s) to the Conference Office THREE WEEKS prior to your arrival.





[email protected]

GROUP ROOM ROSTER REQUEST FORMUSE THIS FORM IF YOU ARE A GROUP LEADER MAKING ROOM ASSIGNMENTS FOR YOUR GROUP.

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SNOW MOUNTAIN RANCH ASSUMPTION OF ADULT RISK/WAIVER OF LIABILITY FORMADULTS 18 YEARS AND OLDER. PLEASE READ BEFORE SIGNING.

There are risks involved in this activity and/or these activities. You need not participate. It is your

choice whether you participate in this activity or these activities and to what level. Our philosophy

is “Challenge By Choice,” which means you select the degree of challenge (if any) to which you will be

exposed. However, in order for you to participate at any level in this activity or these activities you

must sign this document, and your signature forever waives your right to sue the YMCA of the Rockies

(and its directors, staff, employees and other contracted parties) for any injury (or death) you may

suffer arising out of your participation in this activity or these activities.

ACKNOWLEDGEMENT OF RISKI acknowledge that there are risks and hazards in any of the activities in which I have chosen to

participate. These risks include, but are not limited to: physical injury, trauma, emotional injury, death,

and property damage. These hazards include but are not limited to: falling from a height of up to

50 ft. (climbing wall and high challenge course only); equipment failure; interference from other

activities in the vicinity; high altitude (above 8,000 ft.); and rigorous physical activity and exhaustion.

The activity or activities in which I have chosen to participate may include intense physical challenges

which, aggravated by high altitude conditions, may place unusual demands on my bodily systems.

I acknowledge that this is not an exhaustive list of the risks or hazards I may encounter, and that I

may encounter unforeseen situations.

CERTIFICATION OF FITNESSI certify that I am completely healthy (both physically and emotionally) and capable of participating in

this activity or these activities. I have listed below any medical conditions that the YMCA should be

aware of which may hinder my participation in the activity selected. However, I understand that it is

solely my responsibility to determine whether there is any medical reason, including personal or family

history of cardiac disease, why I should not participate in the selected activity.

DO YOU HAVE ANY MEDICAL CONDITIONS THAT WE SHOULD BE AWARE OF THAT MAY HINDER YOUR PARTICIPATION? No Yes If yes, please explain:

WAIVER OF LIABILITYIn order to participate in the activity or activities listed above, I forever waive my right to sue the

YMCA of the Rockies (including its directors, staff, employees and other contracted parties) for any

injury (including death) I may suffer arising out of my participation in this activity or these activities.

I understand that by signing this document all liability of the YMCA (including its directors, staff,

employees, and other contracted parties) to myself for any injuries (including death) I may suffer

arising out of my participation in the activity or activities listed above will be forever extinguished.

I, THE UNDERSIGNED, HAVE READ, UNDERSTAND AND ACCEPT THE TERMS OF THIS ACKNOWLEDGEMENT OF RISK/WAIVER OF LIABILITY FORM. I FURTHER ACKNOWLEDGE THAT NO ORAL REPRESENTATIONS CONCERNING THIS DOCUMENT HAVE BEEN MADE TO ME AS AN INDUCEMENT TO SIGNING THIS DOCUMENT.

Name of Participant (please print): Age:

Address:

City: State: Zip:

Phone (H): Phone (W):

Phone (C): Email:

IN THE CASE OF EMERGENCY PLEASE CONTACT:

Name: Relationship:


Phone (C): Email:

Signature of Participant: Date:

PLEASE MAKE A COPY OF THIS FORM AND HAVE EACH PERSON ENROLLED IN THE FOLLOWING ACTIVITIES READ AND SIGN THIS WAIVER.

Activities requiring a signed waiver: • Climbing Wall • High Challenge Course • Sledding, tubing, ice skating • Zip Line


Scan and email: Janene Ayer, Assistant Program Director [email protected]








SNOW MOUNTAIN RANCH ASSUMPTION OF MINOR CHILD RISK/WAIVER OF LIABILITY FORMADULTS ON BEHALF OF A MINOR CHILD 17 YEARS OR YOUNGER. PLEASE READ BEFORE SIGNING.

There are risks involved in this activity and/or these activities. Your child need not participate. It is your child’s choice whether your child participates in these activities and to what level. Our philosophy is “Challenge By Choice,” which means your child selects the degree of challenge (if any) to which your child will be exposed. However, in order for your child to participate at any level in these activities you must sign this document, and your signature forever waives your right (and your child’s right) to sue the YMCA of the Rockies (and its directors, staff, employees and other contracted parties) for any injury (or death) your child may suffer arising out of your child’s participation in this activity or these activities.

ACKNOWLEDGEMENT OF RISKI acknowledge that there are risks and hazards in any of the activities in which my minor child has chosen to participate. These risks include, but are not limited to: physical injury, trauma, emotional injury, death and property damage. These hazards include but are not limited to: falling from a height of up to 50 ft. (climbing wall and high challenge course only); equipment failure; interference from other activities in the vicinity; high altitude (above 8,000 ft.); and rigorous physical activity and exhaustion. The activity or activities in which my minor child has chosen to participate may include physical challenges, which, if aggravated by high altitude conditions, may place unusual demands on my minor child’s bodily systems. I acknowledge that this is not an exhaustive list of the risks or hazards my minor child may encounter, and that my minor child may encounter unforeseen situations.

CERTIFICATION OF FITNESSI certify that my minor child is completely healthy (both physically and emotionally) and capable of participating in the activity or activities. I have listed below any medical conditions that the YMCA should be aware of which may hinder my minor child’s participation in the activity or activities selected. However, I understand that it is solely my responsibility to determine whether there is any medical reason that my minor child should not participate in the selected activity.

DOES THE PARTICIPANT FOR WHOM YOU ARE SIGNING HAVE ANY MEDICAL CONDITIONS THAT WE SHOULD BE AWARE OF THAT MAY HINDER HIS/HER PARTICIPATION? No Yes If yes, please explain:

WAIVER OF LIABILITYIn order that my minor child may participate in the activity or activities listed above, I forever waive my right (and my child’s right) to sue the YMCA of the Rockies (including its directors, staff, employees and other contracted parties) for any injury my minor child may suffer arising out of my minor child’s participation in these activities. I understand that by signing this document all liability of the YMCA (including its directors, staff, employees, and other contracted parties) to myself and my minor child for any injuries my minor child may suffer arising out of my minor child’s participation in the activity or activities listed above will be forever extinguished.

I, THE UNDERSIGNED, HAVE READ, UNDERSTAND AND ACCEPT THE TERMS OF THIS ACKNOWLEDGEMENT OF RISK/WAIVER OF LIABILITY FORM. I FURTHER ACKNOWLEDGE THAT NO ORAL REPRESENTATIONS CONCERNING THIS DOCUMENT HAVE BEEN MADE TO ME AS AN INDUCEMENT TO SIGNING THIS DOCUMENT.

Name of Participant (please print): Age:

Address:

City: State: Zip:


Phone (C): Email:

IN THE CASE OF EMERGENCY PLEASE CONTACT:

Name: Relationship:


Phone (C): Email:

Signature of Participant: Date:

PLEASE MAKE A COPY OF THIS FORM AND HAVE EACH PERSON ENROLLED IN THE FOLLOWING ACTIVITIES READ AND SIGN THIS WAIVER.

Activities requiring a signed waiver: • Climbing Wall • High Challenge Course • Sledding, tubing, ice skating • Zip Line


Scan and email: Janene Ayer, Assistant Program Director [email protected]







FAITH-BASED PROGRAMSThe ministry at Snow Mountain Ranch wants to do our best to meet your specific needs. Our ordained chaplain offers year-round, on-site worship and customized spiritual programs for all faiths and ages. Please check our weekly schedule or contact the Chaplain Department for seasonal programs and/or to arrange a special service.

If you haven’t booked a special event with us ahead of time, we offer last minute guided experiences such as: • Bible Studies• Communion hikes and/or private sessions• Family celebration services • Hikes and snowshoeing experiences• Prayer labyrinth at Hidden Sanctuary • Worship services • Family Celebration Services• Outdoor chapel

Whispering Pines Chapel Sunday Chapel Service Ecumenical Worship Celebration for all guests and ages. Music, devotional message, praise and worship, children’s message. See the Program Bulletin for time or call x4003.

Communion and Vesper Services Scheduled seasonally

For more information please contact the Chaplain’s Office at 970-887-2152, x4003.

ymcarockies.org 15

SUMMER DAY CAMP SNOW MOUNTAIN RANCH

Giving children a camp experience to remember!

Let your child experience the wonder of camp and the opportunity to benefit from the self-confidence, trust, friendships, fun

and memories created by the camp experience.

Learn more at ymcarockies.org/smrdaycamp.htm

Experience the natural beauty, warm ambiance and splendor

of a wedding at Snow Mountain Ranch.

We offer you the convenience of having your ceremony, reception, lodging and activities at one magnificent mountain location.

Cafiero Photographers

Photo: Heirloom Imagery

Weddings at Snow Mountain Ranch 970-812-1695, x 4227

GUEST / AREA INFORMATION SNOW MOUNTAIN RANCH: 970-887-2152

FOR ADDITIONAL COPIES OF THIS GUIDE PLEASE VISIT YMCAROCKIES.ORG.

AREA INFORMATIONAirportDenver International (DIA) 303-342-2000 800-247-2336 flydenver.com

Airport ShuttleHome James 800-359-7503 homejamestransportation.com

Group PhotosPhotos by Dill 800-874-3455 photosbydill.com

Hot Sulpher Springs800-510-6235

Golf CoursesGrand Lake Golf Course 970-627-8008

Pole Creek Golf Course 970-887-9195

Granby Ranch Golf Course 800-757-7669

Grand Elk Golf Course 877-389-9333

MedicalFraser Medical Clinic 970-726-6778

Middle Park Medical Center 970-887-5800

Timberline Family Practice 970-887-1216

MiscellaneousSnow Report 303-825-SNOW

Colorado Road Conditions 877-315-7623

National ParkRocky Mountain National Park 970-586-1206

Ski AreasSki Granby Ranch 800-757-7669 granbyranch.com

Winter Park Resort 303-572-SNOW skiwinterpark.com

Downhill Ski & Snowboard RentalsSnow Mountain Sports 970-587-2152, x4149

SnowmobilingOn the Trails Rental 888-627-2429

White Water RaftingMad Adventures 800-451-4844

snow mountain ranch planning guide

Documents