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TRANSCRIPT
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#SmartsheetENGAGE
Smartsheet in
Construction
Paul Andrews
District Controller
Kiewit Bridge & Marine
Darrin PhillipsProcess Manager
Chipman Design Architecture
Kyle Chipman
Founder & CEO
Top Shelf Real Estate Advisors, LLC
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Certain information set forth in this presentation may be “forward-looking information.” Except for statements of historical fact, information contained herein may
constitute forward-looking statements. Forward-looking statements are not guarantees of future performance and undue reliance should not be placed on them. Such
forward-looking statements necessarily involve known and unknown risks and uncertainties, many of which are and will be described in Smartsheet’s filings with the US
Securities and Exchange Commission, and these risks and uncertainties may cause actual performance and financial results in future periods to differ materially from any
projections of future performance or results expressed or implied by such forward-looking statements. Although forward-looking statements contained herein are based
upon what Smartsheet management believes are reasonable assumptions, there can be no assurance that forward-looking statements will prove to be accurate, as actual
results and future events could differ materially from those anticipated in such statements. Smartsheet undertakes no obligation to update forward-looking statements
except as required by law.
Smartsheet is a registered trademark of Smartsheet Inc. The names and logos of actual companies and products used in this presentation are the trademarks of their
respective owners and no endorsement or affiliation is implied by their use.
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Kate PaulCustomer Success Manager, Construction & Engineering
• Joined Smartsheet in
September 2015
• Dedicated to 128 Construction, Engineering, &
Manufacturing Customers
• Indiana University
• Seattle, WA
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Agenda
• Introductions
• Smartsheet in Construction
• Roundtable Discussion
• Open Q&A
tinyurl.com/EngageConstruction
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Paul AndrewsDistrict Controller, Kiewit Bridge and Marine
• Oversees financial reporting
on projects
• 11.5 years at Kiewit
• University of Nebraska-Lincoln
• Vancouver, WA
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Darrin PhillipsFounder & CEO, Top Shelf Real Estate Advisors, LLC
• Project Management focused solely
on hotel renovations
• 9.5 years as President of Top Shelf
• Over 20 years of residential and
resort construction and
development in US, MX, &
Caribbean
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Kyle ChipmanProcess Manager, Chipman Design Architecture
• Defining organizational taxonomy +
brand asset standards
• 5 years at Chipman Design
• New York University
• Chicago, IL
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Organizational Efficiency
on the Jobsite
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ADD - dusty pile of binders and tickets
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Field Operations
• Real-time updates to the safety
manual
• All workers have immediate
access
• Faster invoicing
• Cost accruals & forecasting
Safety Reference Manual Commodity/Trucking logs
Providing and receiving information
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Safety Reference Manual
Safety program in your
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Commodity / Trucking Tracking
Immediate updates from the field
• Quantity tracking
• Vendor payment
• Cost accruals
• Cost forecasting
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Results From Implementation
18
11
Number of Actions / Day
Previously Now
Builders
out
Building=
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Consistent, Accurate Communication with
Customers
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Typical Stakeholderson a TopShelf Project
Top Shelf PM
Architect
Interior Designer
Interior GC
Exterior GC
Spectiality GCOwner
Lender
Investors
Brand
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Top Shelf Solution
• Allows all team members to see a high-level view of the
project
• Controls any deep dive into certain project information to
specific project roles
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Meeting NotesEntire team can view and deep dive
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PCO Log High-level to team and deep dive to owner, investors, &
lender
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Owner PCO Log All include automated approvals
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Our Goal
Top Shelf needed a solution that could allow all of our
stakeholders to understand what information they were
reviewing in a consistent format.
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Did We Achieve Our Goal?
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Results
Real time transparency with clients and stakeholders
– Reduced weekly project call durations by 50% since rolling out project dashboards
– Reduced Project Managers data entry time updating meeting notes, PCO logs, schedules, and
budgets
Increased accuracy by not needing multiple versions of budgets, schedules, and other
documents
– Reduced material delivery and damage delays by more than 50%
– Decreased turn around times on RFI’s and PCO’s
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Scaled Organizational Insights
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The Challenge
Chipman Design Architecture had no org-wide master schedule and no way to track
improvement outside of profit and loss.
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Q&A
#SmartsheetENGAGE
tinyurl.com/EngageConstruction
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Don’t forget to:
• Share your feedback in our survey in the ENGAGE app
• Stop by the Make Collaboration Work booth on the first floor
• Visit the Innovation Center for hands-on learning, support, services, swag, and more
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#SmartsheetENGAGE