SITE PREPARATION PROJECT

CONTRACT NO. 4206

Mandatory Pre-Bid Meeting

Wednesday, January 14, 2015

Meeting Objective

• General overview and introduction to the SP Project

• Contract Documents and Addenda dictate

• Any bidder’s requests for clarifications/changes shall

be in writing via email to teplinj@sacsewer.com

• Any clarifications/changes impacting the documents

will be issued as addenda

Agenda

• Introductions

• EchoWater Project Overview

• SP Project Overview

• Owner Controlled Insurance Program (OCIP)

• SRF Requirements

• Wage Requirements

• Site Access/Security

• Training

• Scheduling Requirements

• Fast Start NTP

• Site Visit Logistics

Introductions

• Vick Kyotani – Program Manager

• Jill Teplin – Project Manager

• Kennedy/Jenks Consultants – Designer

• Parsons - Construction Manager

EchoWater Project Overview

• Site Preparation (SP)

• Flow Equalization Basins (FEQ)

• Disinfection Chemical Storage & Feed System (DCS)

• Nitrifying Sidestream Treatment (NST)

• RAS Pumping System (RAS)

• Building Relocations (Bufferlands)

• Main Electrical Switchgear Expansion

• Fiber Optic Network Replacement

EchoWater Project Overview

• Biological Nutrient Removal & Primary Effluent Pumping Station

(BNR/PEPS)

Estimated Cost ~ $475M Advertise ~ Late 2015

• Tertiary Treatment Facilities (TTF = Filter Influent Pump Station,

Filters, and Chlorine Contact Basin)

Estimated Cost ~ $365M Advertise ~ Mid 2017

EchoWater Project Layout

Key EchoWater Project Milestones

Project Approval to

Advertise Bid Due Date

Construction

NTP

Complete Construction

(including start-up and

testing)

Site Preparation 12/10/14 2/10/15 3/12/15 9/15/16

Flow Equalization 12/10/14 2/5/15 3/11/15 2/28/18

Bufferlands Building 12/10/14 1/29/15 3/16/15 2/8/16

Plant Fiber Optic Cable Network

Replacement 2/11/15 3/26/15 4/22/15 1/8/16

Disinfection Chemical Storage 6/10/15 7/16/15 9/14/15 10/17/16

Return Activated Sludge Pumping 3/25/15 5/21/15 6/23/15 7/11/19

Nitrifying Sidestream Treatment 5/13/15 7/17/15 11/9/15 8/10/17

Main Electrical Substation

Expansion 5/13/15 6/18/15 7/22/15 2016

Biological Nutrient Removal/Primary

Effluent Pumping Station 10/28/15 2/5/16 4/16/16 12/20/20

Tertiary Treatment Facilities 7/24/17 11/22/17 1/18/18 11/9/22

SP Project Overview

• Description of Work

• Storm Water Pollution Control

• Contractor and Subcontractor Qualifications

• Program Level Permits

• Environmental Requirements

• Work Restrictions/Coordination

• Project Milestones/Liquidated Damages

• Available Support Documentation

• Addenda

SP Description of Work • Access Roads

• Dwight Road Security Facility

• Fencing and Gates

• Facility Demo & Relocation

• Contractor Facilities

– Extension of District 12kV System

– CM and Conference Trailers

• Construction Water Well

• Site Utilities

– Storm drainage (STD)

– Sanitary drain (SD)

– Non-potable Water (WN)

– Potable Water (WP)

– Reclaimed Water High & Low

Pressure (WRH/WRL)

• Site Utilities (Cont.)

– Non-potable Monitoring Well Water

(WNM)

– South County Ag Project Recycled

Water (WRF)

– SPA Project Recycled Water (WRF)

– Digested Sludge (DS)

– Biosolids Recycling Facility (BRF) &

Secondary Effluent (SE)

– Electrical Ductbank & Cable (EDB)

– Signal Ductbank & Fiber and Cable

(SDB)

• Utility Demo & Abandonment

• SMUD and AT&T Coordination

• Misc. Site Cleanup

Access Roads and

Fencing & Gates

• New Roads

– Temporary Sims Road

– Temporary Landfill Way

– South Landfill Way

– Dwight Road Bypass

– Temporary Echo Road

– Echo Road

– FOG Way

• Roadway Restoration

• Fencing & Gates

– FOG Way (Construction

and Process Fence)

– Gate 13

Demo/Relocation to

Gate 20 and

Construction and

Process Fencing

– Dwight Road & South

Contractor Area

DW

IGH

T R

OA

D

SOUTH LANDFILL WAY

DW

IGH

T R

OA

D B

YP

AS

S

SP

OIL

S H

AU

L R

OU

TE

SP

OIL

S H

AU

L R

OU

TE

Dwight Road Security Facility

Facility Demolition and Relocation

Demolish PMO/CMID, PCCS,

Bufferlands Buildings and

Harvest Crew Trailers

Demolish Material

Testing Lab

Relocate Hazardous

Materials Storage

Demolish

Weather Stations

Relocate/demo Gate 13

to new Gate 20

Fencing, utility and other misc. demo/relocation not shown for clarity.

North Contractor Area

Extension of Plant 12kV (west side only) for construction power

Major

Utility

Corridors

Construction Water Well

Storm

Water

Detention

Basins

Storm Water Pollution Control

• Section 01 57 23

• Water Pollution Control

Plan (WPCP) required

• BMPs required

• Project will not require an

NOI, WDID, or use of the

State SMART system

Contractor & Subcontractor Qualifications

• Contractor Qualifications

– Spec Section 00 45 13

• Subcontractor Qualifications

– Spec Section 00 45 15

Program Level Permits

• CEQA

– Echowater Project EIR certified September 2014

– MMRPs – Appendix B to Specs

• CEQA Plus

– 404 Permit and Biological Opinion in process

• SMAQMD

– EchoWater Project permit in process

Environmental Requirements

• Biological Resources to be Protected, Removed,

and/or Mitigated

– Sheet GI008 – ESA fencing and signage installed by SP

– Spec Section 01 56 00 – Temporary Barriers and Enclosures

• Temporary Environmental Controls

– Spec Section 01 57 19

– Pre-construction surveys required

– Onsite biological monitor provided by Regional San

Work Restrictions/Coordination

• Spec Section 01 14 00 – Work Restrictions

– Milestones and Constraints

– Concurrent EchoWater Project Construction

– Coordination with Plant Operations

– Concurrent District Projects at SRWTP

Project Milestones/Liquidated Damages

Contract

Milestone Substantial Completion Date LD’s

1 April 15, 2015 $7,000 per day

2 May 15, 2015 $15,000 per day

3 June 15, 2015 $7,000 per day

4

August 15, 2015

$15,000 per day

5

October 15, 2015 $15,000 per day

6

January 15, 2016 $15,000 per day

7 March 15, 2016 $15,000 per day

8 September 15, 2016 $7,000 per day

Section 01 14 00 and Section 01 14 20

Warranty – 1 Year from Field Acceptance of ALL WORK.

Available Support Documentation

• Spec Section 00 21 13 – Instructions to Bidders

• https://www.dropbox.com/sh/snneccpwc8bxftn/AAA9jr

c3dLPE63PV2lybDOQNa?dl=0

Addenda

• Addendum No. 1 issued 1/5/15

• Addendum No. 2 issued 1/9/15 (dated 1/6/15)

• Addendum No. 3 in process

Owner Controlled Insurance Program (OCIP)

• OCIP covers: – Workers’ Compensation, Employers’ Liability, General Liability and Excess

– District will provide Builder’s Risk and Contractor’s Pollution Liability

• OCIP does not cover: – Hazardous waste abatement contractors or companies without on-site

dedicated payroll

• All contractors are required to exclude insurance costs for coverages provided by Regional San

• OCIP Safety Program Key Requirements – OCIP Safety Manual, Specs Appendix A

• 6 ft. fall protection, Section 12

• Project Orientation, Section 1.11

• Drug Screening, Section 1.11 and 5.3

• Full-time dedicated safety manager required for GC, Section 1.3 and 1.5

• Subcontractors required to assign designated safety representative, Section 1.4 and 1.5

• Return to Work Program, Section 4.2

SRF Requirements

• Spec Section 00 73 85 – Clean Water State Revolving Fund Provisions – Disadvantaged Business Enterprise (DBE) regulations

– Buy American requirements

– Davis-Bacon Act

• DBE Good Faith Effort (GFE) – Spec Section 00 73 38 –Requirements

– GFE requires DBE solicitations minimum of 30 calendar days prior to bid opening date

– DBE forms must be submitted no later than 4 pm on the third business day after bid opening by three apparent low bidders

Wage Requirements

• Spec Section 00 21 13 – Instructions to Bidders – Pursuant to Section 1770, and following, of the California

Labor Code, the Contractor shall pay not less than the prevailing rate of per diem wages as determined by the Director of the California Department of Industrial Relations.

• Spec Section 00 73 43 – Wage Rate Requirements – Davis Bacon Act wage rate requirements of the Clean Water

SRF Program

• Spec Section 00 21 13 – Instructions to Bidders – If there is any difference between the State or Federal wage

rates for any given craft or mechanic needed to execute the Work, it shall be mandatory upon the Contractor and any Subcontractors to pay the higher of the two rates.

Site Access/Security Site Access:

Sims Road Gate

in 2015 & for

construction

deliveries

Dwight Road

Gate in 2016

Security:

All onsite

Contractor and

Subcontractors

will be badged

Training

• Plant Orientation

• Safety

• Environmental

• PMWeb

– Submittals

– RFIs

– Access Requests

– Daily Reports

– Pay Requests

PMWeb

Scheduling Requirements

• Spec Section 01 32 16 – Construction Progress

Schedule

• Pre-Construction Scheduling Conference within 5

calendar days after NTP

• Payment tied to schedule

Fast Start NTP

• Bid Documents – No pre-qualifications required

– Separate WRF Bid Item due to Grant Funding

– Contract Allowances - 2 stated as Preset $ Amounts

• Bid Form (00 41 00)

• Bid Form – Stipulated Sum (Single-Prime Contract)

• Bid Security Form

• Proposed Subcontractors Form

• Bidder’s Information

• Noncollusion Affidavit

Fast Start NTP

• Three apparent low bidders shall submit the following no later than 4 pm on the third business day following bid opening (00 41 00):

– Bidder’s Qualifications

– Bidder’s Safety Performance

– Bidder’s Subcontractor Qualifications

– Iran Contracting Act Disclosure Form

– Certification of Exclusion of OCIP Insurance Costs Form

– DBE Contractor/Subcontractor Certification Form

– DBE Selected Prime Contractor/Recipient Form

– DBE Subcontractor Participation Form

– DBE Subcontractor Performance Form

– DBE Subcontractor Utilization Form

– Buy American Certification Form

Fast Start NTP

• Bid Opening – February 10, 2015

• Approval to Award (anticipated) – February 25, 2015

• Documents Required for NTP

o Signed/Executed Agreement

o Bonds

o Insurance Certificates

• Contractor (anticipated) NTP – March 12, 2015

• Training & Enrollment in OCIP required for onsite work

• District Access Requests 01 14 16

Site Visit Logistics

• Site Tour is part of Mandatory Pre-bid Meeting

• Bus pickup at Reception

• Stop 1: Old PMO/CMID Building

• Stop 2: SSB-1/Sims Road

• Stop 3: Sims Road/Harvest Road

• Sims Gate (no stop)

• Stop 4: Dwight Road Gate

Thank You.

Any Questions?