site incident management plan - transport for nsw...date comment 0.1 initial draft 01/03/11...

Site Incident Management Plan For Chullora – Ballast Recycling Centre

(Public)

Note: Some details have been removed to protect individuals’ privacy

Issue date: 01/07/13 Site Incident Management Plan for Chullora – BRC Review date: 01/07/16

Prepared by: Manager Chullora – Ballast Recycling Centre – Renewals Division © Sydney Trains

Version control

Version Change from previous Date Comment

0.1 Initial draft 01/03/11 Preparation – draft for consultation

1.0 First 01/08/11

2.0 Inclusion of pollution incident response management plan requirements

13/08/12

Items included to meet the requirements of Part 5.7A of the Protection of the Environment Operations Act 1997

2.1 Rebranding - Sydney Trains 26/06/13

Procedure approval

This Site Incident Management Plan has been reviewed and approved by:

Name Position

Removed for privacy purposes Site Manager Chullora - BRC

Removed for privacy purposes Business Operations Manager

24-hour Contact Details

Name Position Phone

Removed for privacy purposes Site Manager Chullora - BRC Removed for privacy

purposes

Removed for privacy purposes Business Operations Manager Removed for privacy

purposes

RMC Safety and Environment Investigator (Authorised to contact relevant authorities) (937) 94444

Relevant Authorities Contact Details Authority Phone

EPA 131 555

Bankstown Council 9707 9999

Strathfield Council 9748 9999

NSW Ministry of Health - SW Parramatta PHU 9840 3603

Work Cover NSW 131 050

Fire and Rescue NSW – Emergency 000

Fire and Rescue NSW – Pollution Incident 1300 729 579

Note: If the situation warranted calling 000 as a first point of notification, you do not need to ring Fire and Rescue NSW again.

Approved by: Business Operations Manager – Renewals UNCONTROLLED COPY WHEN PRINTED Version: 2.1 2 of 30 Prepared using SMS-15-TP-0246 Site Incident Management Plan for Chullora – Ballast Recycling Centre v3.3; Approver: General Manager Safety Systems; Custodian: Project Manager Emergency Preparedness; Issue date 25/05/12; Review date 21/05/15



Contents

1. Purpose and scope............................................................................................................... 5

2. Background........................................................................................................................... 5

3. Overview................................................................................................................................ 5 3.1 Emergency Planning Committee (EPC)..................................................................................... 5 3.2 Potential Incident Situations....................................................................................................... 6 3.3 Development of Site Incident Management Plan....................................................................... 6 3.3.1 Communicating the Site Incident Management Plan................................................................. 7

4. Process.................................................................................................................................. 7 4.1 Emergency Control Organisation (ECO) team........................................................................... 7 4.2 Emergency Control Organisation (ECO) team – roles and responsibilities............................... 7 4.3 Hazard response...................................................................................................................... 11 4.4 Assembly area ......................................................................................................................... 11 4.5 Site Incident Notification........................................................................................................... 12 4.5.1 Notification to employees/contractors ...................................................................................... 12 4.5.2 Notification to Authorities ......................................................................................................... 12 4.5.3 Relevant Authorities Contact Details ....................................................................................... 12 4.5.4 Notification to tenants including adjoining facilities.................................................................. 13 4.6 Control and coordination .......................................................................................................... 13 4.7 Occupants with disabilities ....................................................................................................... 13 4.8 Refuges .................................................................................................................................... 13 4.9 Personal effects ....................................................................................................................... 13 4.10 Media response........................................................................................................................ 13 4.11 Site incident management rehearsals...................................................................................... 14 4.12 Debriefs .................................................................................................................................... 14 4.13 Site Inspections........................................................................................................................ 14 4.14 Reporting site incidents............................................................................................................ 14 4.15 Emergency equipment & inspection schedules ....................................................................... 15 4.16 Review plan & procedures ....................................................................................................... 15 4.17 Dangerous Goods .................................................................................................................... 15 4.18 Inventory of Potential Pollutants............................................................................................... 15 4.19 Evacuation diagram ................................................................................................................. 15

5. Performance requirements ................................................................................................ 16

6. Training and instructions................................................................................................... 17 6.1 Induction................................................................................................................................... 17

7. Tools and guidance material ............................................................................................. 18

8. Records management ........................................................................................................ 18

9. Definitions ........................................................................................................................... 19

10. References .......................................................................................................................... 21

11. Appendices ......................................................................................................................... 22 Appendix A : Site Plan & Evacuation Diagram................................................................................ 22 Appendix B : Fire extinguishers (AS 2444)...................................................................................... 23




Appendix C : Contact list for tenants and adjoining facilities ........................................................... 24 Appendix D : Evacuation Exercise Observation form...................................................................... 25 Appendix E : Bomb Threat Checklist (Phone Threats).................................................................... 26 Appendix F : Dangerous Goods ...................................................................................................... 27 Appendix G : Incident Response Guide........................................................................................ 28 Appendix H : Site Hazard Assessment............................................................................................ 29 Appendix I : Pollution Incident Notification Procedure ................................................................... 30




1. Purpose and scope This document provides information and instructions to enhance the safety of staff, adjoining neighbours and visitors on-site at the Chullora Ballast Recycling Centre located at Worth Street Chullora during emergency situations.

This document sets out procedures to cover emergency incidents, pollution incidents and controlled evacuation of the site until the appropriate emergency service agency arrives to take control, at which time response personnel will work in conjunction with that agency.

2. Background Preparing for emergency situations greatly reduces the risk of injury, illness, and fatalities, and may limit the damage done to infrastructure and surrounding areas. Well developed and rehearsed emergency plans assist staff and Emergency Control Organisation (ECO) teams to respond quickly and effectively to an incident. This document aims to satisfy legislative and regulatory requirements such as the Occupational Health & Safety (OHS) Regulation, the Work Cover OHS Model for Self Insurers and AS 3745. Additional processes and information have been included to meet the requirements of Part 5.7A of the Protection of the Environment Operations Act 1997 and the Protection of the Environment (General) Regulation 2009.

3. Overview This Site Incident Management Plan includes the following:

• the organisational arrangements, systems and strategies relating to emergency events, • details of the site hazard assessment, • overall control and coordination arrangements for response to identified emergency

events, • the agreed roles and responsibilities of the Emergency Control Organisation (ECO) team

and occupants of the site in preparation for, during and after an emergency event, • the incident management procedures, in accordance with Section II, • evacuation strategies for occupants with a disability, • the evacuation diagram, • activities for preparing for, and prevention of emergencies, such as training, and

maintenance, and • recovery activities.

3.1 Emergency Planning Committee (EPC) The EPC for Infrastructure Renewals Division District Office located at Granville will meet at least annually and will consist of:

• Manager Track Reconstruction • Business Operations Manager

The EPC is responsible for:

• development and review of this Site Incident Management Plan, • identifying external and internal hazards that could reasonably produce emergency

situations and assessing the associated risk, and • treating the identified risks by overseeing the development of documented incident

procedures.




3.2 Potential Incident Situations A hazard assessment has to be developed and shall be reviewed regularly by the EPC at annual meetings or additionally as required. A hazard assessment record shall be kept on location and made available on request (see Appendix H). The hazard assessment of the site considers potential incidents such as:

• fire – involving ordinary combustibles, flammable liquids, flammable gases, electrical equipment and dangerous goods,

• bushfires, • medical emergencies, • collision/derailment, • accidents, • armed robbery,, • civil disorder and building invasions, • natural disasters such as severe weather and storm surges, storm damage, floods,

cyclones and earthquakes, • hazardous substances and dangerous goods including chemical and bio-hazards, • explosions, • structural instability or collapse, • bomb threats (including phone and written threats, suspicious packages and letter bombs), • terrorist attacks including chemical, biological and radioactive weapons, • gas leaks, • environmental incidents and • other events specific to this site.

3.3 Development of Site Incident Management Plan Size and complexity: Chullora Ballast Recycling Centre consists of six demountable buildings, a weigh bridge a ballast storage area and three rail sidings. The facility is located in an industrial zoned area with adjoining industrial properties to the north south and east and west. Entry to the site is gained from Worth Street along a sealed road with a car parking area to the south of the administration building. Equipment and plant on site includes two excavators, a portable screening machine, a portable crushing plant, two loaders, a four wheel drive motor vehicle, plant hire trucks and up to 150 spoil wagons. Fire engineered or life safety features of the facility: There are no electronic systems of warning on this site. There are two fire hydrants on site. The number and type of occupants The number of occupants at any given time will comprise a maximum of 5 persons, plus any visiting RailCorp staff or contractors. However, normal working arrangements will and many times mean the depot/office is unoccupied by a lesser number. Currently there are no employees with disabilities at this location, however if this situation arises dispensation will be made through the EPC and ECO to address any additional requirements.




The hours of occupancy The regular hour of operation for the facility are from dawn to dusk Monday to Friday, however the facility operates outside that span of hours and on other days on a regular basis. Rail activity occurs 24 hrs a day seven days a week.

3.3.1 Communicating the Site Incident Management Plan The EPC shall ensure that:

• a copy of this Site Incident Management Plan is published in hard copy on site and available on the RailCorp Safety Management System (SMS) Intranet site,

• employees, contractors and visitors are informed of the Site Incident Management Plan and evacuation procedures as part of every site induction,

• a copy of the Evacuation Diagram is displayed on site. • that the plan is made publically available on the RailCorp internet website.

4. Process

4.1 Emergency Control Organisation (ECO) team An ECO team comprises a Chief Warden, Floor/Area Warden, Warden, and for sites with greater than 25 employees per shift, a First Aid Officer. Line Managers must ensure there is an appropriate number of Wardens, First Aid Officers and back up position for their area. Each member of the ECO team shall have clearly documented roles and responsibilities. First Aid Officers shall be appointed in accordance with SMS-06-PR-0039 First Aid System Procedure. The ECO team meets as required or at intervals not greater than six months. All ECO team members shall be indemnified by their employer against civil liability resulting from activities pertaining to the development and implementation of the Incident Management Plan, where the personnel act in good faith and in the course of their emergency management duties. Note: During emergencies, instructions given by the ECO Team shall take precedence over the usual management structure

4.2 Emergency Control Organisation (ECO) team – roles and responsibilities

Table 1 - ECO Team composition

Chief Warden Depot Manager

Floor/Area Warden Weighbridge staff

Warden Nil

First Aider Depot Manager and weigh bridge operator ECO Team members must:

• be physically capable of performing their duties, • have leadership qualities and command authority, • have good decision-making skills and be capable of remaining calm under pressure, • be familiar with their areas of responsibility during an incident, • have working knowledge of the site/building layout,


http://sms.railcorp.nsw.gov.au/Shared%20Documents/SMS-06-PR-0039%20First%20Aid.pdf



• have clear diction and be able to communicate with the majority of site occupants and visitors,

• be willing and able to undergo relevant training.

Table 2 - ECO team roles and responsibilities

Name and role

Contact details

Action prior to an emergency event

On becoming aware of the emergency

Chief Warden

Depot Manager Removed for privacy purposes

• Maintain a current roster of site incident response personnel.

• Organise training for staff.

• Replace key incident response personnel when a position becomes vacant.

• Conduct regular drills/ exercises.

• Ensure that emergency procedures are kept up to date.

• Attend meetings.

• On the notification of an emergency, respond and take charge.

• Ascertain the nature of the emergency and implement appropriate action.

• In the event of an environmental incident notify the incident and injury hotline - Phone 1800 772 779

• Ensure that floor or area wardens are advised of the situation.

• If necessary, initiate evacuation and control entry to the affected areas.

• Monitor the progress of the evacuation and record any action taken in an incident log.

• Brief Emergency Services personnel upon arrival on type, scope and location of the emergency and the status of the evacuation and, thereafter, act on the senior officer’s instructions.

• When the incident is rendered safe or when Emergency Services return control, notify the wardens to have occupants return to their facility.

• Organise a debrief with key site incident response personnel.

• Compile a report.




Name and Contact Action prior to an On becoming aware of the role details emergency event emergency Floor or Area Warden

Removed for privacy purposes • Participate in

Incident Response rehearsals


• Implement the emergency procedures for their floor or area.

• Ensure that the appropriate Emergency Services have been notified.

• Direct wardens to check the floor or area for any abnormal situation.

• Commence evacuation if the circumstances on their floor or area warrant this.

• Communicate with the Chief Warden by whatever means available and act on instructions.

• Advise the Chief Warden as soon as possible of the circumstances and action taken.

• Co-opt persons as required to assist a warden during an emergency.

• Confirm that the activities of wardens have been completed and report this to the chief warden.

• Compile the report for the actions taken during the incident for the debrief.

Warden

Removed for privacy purposes • Participate in

Incident Response rehearsals.


• Operate the communications systems in place.

• Check that fire doors and smoke doors are properly closed.

• Close or open other doors in accordance with the emergency procedures.

• Search the floor or area to ensure all persons have evacuated.

• Ensure orderly flow of persons into protected areas, for example, stairwells.

• Assist occupants with disabilities. • Act as leader of groups moving to

nominated assembly areas. • Report status of required activities to

the floor or area warden on their completion.

First Aid Officer(s)

Removed for privacy purposes and weighbridge operator

• Hold a current First Aid certificate of competency.

• Ensure First Aid boxes are fully equipped.

• Participate in Incident Response rehearsals.

• Seek advice from wardens to determine if the environment is safe to provide first aid.

• Assist and treat the ill or injured if safe to do so.

• Attend to victims until Emergency Services arrive.

• Record names and details of injured.




Communication protocols between ECO personnel If an ECO team member is unavailable for any reason, the relieving employee in that position will assume all associated ECO and EPC responsibilities. Relieving personnel must be trained by the position incumbent in all aspects of their responsibilities.

Handover responsibilities during the course of an incident An Emergency Service agency may assume control of an emergency incident. The Site/Incident Controller (a Police Officer for multi-agency response) is in charge of all personnel on-site. Reporting to the Site/Incident Controller are Agency Commanders (Police, Fire Brigade, Ambulance Service, Rail or other response agencies). The Rail Commander is responsible for onsite rail industry personnel, including changeover of staff and delegation of duties. The Rail Commander directs Rail Response Teams including the RailCorp Emergency Response Unit (RERU). RERU is responsible for assisting the Emergency response agencies by providing resources and relevant rail knowledge. The handover to the Rail Commander by the Chief Warden shall include:

• the status of the incident response, • emergency Control actions taken, • details of response personnel and casualties on-site, • communication between Emergency Services agencies and RailCorp response teams, • unusual on-site hazards, including electrical hazards, structural, or environmental.

Protocols for handing back control when emergency services leave the site Upon conclusion of the emergency response the Site/Incident Controller hands back control to the RailCorp Rail Commander. Post-incident actions to be undertaken by the ECO include:

Name and role Post-incident response actions

Chief Warden • Notify Wardens and Floor/Area Wardens that occupants may return to the facility, as appropriate,

• Organise a debrief with ECO personnel and Emergency Services, • Arrange for staff support as required, e.g. trauma counselling, • Collate a record of events, • Compile a report (refer to SMS-17-SR-0099) Incident Reporting and

Notification), • Ensure evidence and records are secure for future reference.

Warden/Floor Warden • Compile a report of actions taken during the incident for the debrief.

First Aid Officers • Compile a report of actions taken during the incident for the debrief.


http://sms.railcorp.nsw.gov.au/Shared%20Documents/SMS-17-SR-1491%20Incident%20Reporting%20and%20Investigation.pdf




4.3 Hazard response Hazardous situations may require different responses depending upon the nature of the hazard. The following summarises the response scenarios which may be required:

• Full evacuation: A situation that requires the evacuation of all occupants from the site to a designated safe assembly area.

• Partial evacuation: Localised hazard that requires occupants to be moved away from the

danger zone to a safe area within the site. • Shelter in place: Implemented when conditions external to the building, cause a greater

hazard to occupants than remaining within the building. • No evacuation: It may also be determined by the Warden that no response is necessary

for a given situation, e.g. if a fire alarm activates and a subsequent site inspection reveals no hazard. In this circumstance the Warden may deem that no evacuation or response in required.

• Pollution incident response: Identified pollution incidents and hazards to human health

an environment have been recorded in the site hazard register; refer to Appendix C for further detail. Response and control measures are out lined in the table below.

Incident /Hazard Response/ control measure Bonded Asbestos Segregate and dispose of material Dust Application of water using water cart Diesel fuel spill Use spill kit Lubricating oil spill Use spill kit Sediment laden storm water Retention Basin Cleaning chemical (5L) Use spill kit

4.4 Assembly area Details of the primary and secondary assembly areas are detailed within the Site Evacuation Diagram posted on the Safety Notice board within this location. Also refer to Appendix A of this SIMP.




4.5 Site Incident Notification

4.5.1 Notification to employees/contractors Incident notification to personnel on site is the responsibility of the Wardens and will be via face to face communication. All personnel on site are to follow the directions of the Wardens during emergency situations, unless they reasonably believe their personal safety is at risk.

4.5.2 Notification to Authorities During an emergency, if it is safe to do so, the following process must be followed for advising relevant authorities:

1. Quickly assess the risk and contain if safe and trained to do so. 2. Call Rail Management Centre Security (937) 94444. 3. Call (0) 000 if necessary for Ambulance, Fire Brigade or Police 4. Call Gate 3, Worth Street (93797283) to advise that emergency services have been called

In the event that the emergency is a pollution incident the site manager is to contact the incident and injury hotline (Phone 1800 772 779) who will in turn contact the relevant authorities in accordance with EMS-11-PR-0180Pollution Incident Notification procedure (Contained in Appendix I)

4.5.3 Relevant Authorities Contact Details

Authority Phone

EPA 131 555

Bankstown Council 9707 9999

Strathfield Council 9748 9999

NSW Ministry of Health - SW Parramatta PHU 9840 3603

Work Cover NSW 131 050

Fire and Rescue NSW – Emergency 000

Fire and Rescue NSW – Pollution Incident 1300 729 579

Note: If the situation warranted calling 000 as a first point of notification, you do not need to ring Fire and Rescue NSW again.

When notifying of an emergency incident, you will need to advise:

• your identity and contact number, • the nature and location of the incident, • the urgency and help needed - Ambulance, Fire Brigade, Police, • details of immediate threats or hazards, and • That emergency services should report to Gate 3 Worth Street for directions


http://www.railsafe.org.au/editorialDocument.jsp?id=9541



4.5.4 Notification to tenants including adjoining facilities In the event of an emergency or evacuation situation the area controller Floor/Area Warden must, after ensuring their own and other personnel’s safety, notify adjoining neighbours that may be affected by the condition that caused the facility to evacuate. This SIMP includes a list of current emergency contact phone numbers of tenants and incident response personnel in the adjoining facility. Refer to Appendix C. This contact list is also maintained within the red emergency evacuation bag. In the event of pollution incident which has the potential to affect adjoining neighbours or neighbours downstream the area controller Floor/Area Warden is to contact via telephone the potentially effected neighbours advising the nature of the pollution incident and any control measures that should be implemented to minimise impact. Identified potential hazards have been recorded on the site hazard register. Environmental hazards and the appropriate action to minimise impact is are listed in the table below Identified hazard Action to minimise impact on adjoining property

Materials containing bonded asbestos No action required as material is immobile Dust Application of water using water cart Diesel fuel spill Application of spill kit at spill Lubrication oil spill Application of spill kit at spill Sediment laden storm water Notify Sydney Water phone 13 20 90

4.6 Control and coordination The primary Emergency Control Centre (ECC) for Chullora Ballast Recycling Centre is the Depot Manager’s Office/weighbridge office located at the south west corner of the site adjacent to the entry road. In the event of an evacuation, the secondary ECC will be the emergency assembly area selected by the wardens.

4.7 Occupants with disabilities There are no occupants at this site with a disability.

4.8 Refuges There are no defined refuges at this location.

4.9 Personal effects During an evacuation, occupants should take their personal effects such as handbags, wallets, car keys, mobile phones, etc (only if it is safe to do so), as it may not be possible to re-enter the site for an extended period of time.

4.10 Media response For media response, RailCorp Media Relations Policy is to be followed.


http://intranet.railcorp.nsw.gov.au/policies/stakeholder-management/media-relations-policy



4.11 Site incident management rehearsals Evacuation exercises, either as partial evacuation exercises or a total exercise (involving the entire facility) are to be conducted to assess the effectiveness of the evacuation procedures as determined by the EPC. Each exercise is conducted to identify and allow correction of any deficiencies in implementation of the procedure, communication systems, and ECO response. All areas and occupants of a facility shall participate in at least one exercise in each 6 month period and all occupants of the floor must take part, unless an exemption is granted by the EPC prior to conducting the exercise. The pre-determined phrases, “NO DUFF”, or “The exercise has ended, this is an actual emergency” shall be disseminated to all ECO personnel, for use when an actual emergency incident that takes place during an evacuation exercise. The phrases shall signify that the evacuation exercise has been terminated and that the ECO are to stand-by for further instruction. This plan is to be tested within one month of any pollution incident occurring on site. An assessment made as to the effectiveness of the plan, whether the information included in the plan is accurate and up to date, and the plan is still capable of being implemented in a workable and effective manner. Refer to the SMS-18-SR-0092 Safety Action Management System Requirement.

4.12 Debriefs The Chief Warden or nominated representative in consultation with the ECO shall debrief personnel after a site incident management rehearsal or an actual incident. Results of the debrief shall be provided to the EPC. The observers’ checklists should be analysed during debriefs and any deficiencies identified should be addressed by the EPC. The Site Incident Management Plan is to be reviewed in light of incident management rehearsals and incident debriefs. The EPC shall arrange the amendment of the SIMP where necessary and disseminate the information to the ECO team. Refer to the SMS-18-SR-0092 Safety Action Management System Requirement.

4.13 Site Inspections The EPC in consultation with the ECO team must ensure the site and the incident response equipment are inspected regularly to ensure that:

• pathways and emergency exits are clearly identified and unobstructed, • lighting, including emergency lighting is sufficient, and • emergency equipment is available and in good working order.

Site equipment shall be inspected according to the SMS-16-SR-0057 Inspection and Testing System Requirement. First Aid Officers shall inspect and maintain first aid equipment according to the SMS-06-PR-0039 First Aid System Procedure.

4.14 Reporting site incidents All staff will report incidents In accordance with OSP12 Responding to an Incident. After any incident the Line Manager will:


http://sms.railcorp.nsw.gov.au/Shared%20Documents/SMS-18-SR-0092%20Safety%20Action%20Management.pdf




http://sms.railcorp.nsw.gov.au/Shared%20Documents/SMS-16-SR-0057%20Workplace%20Health%20and%20Safety%20Inspection,%20Testing%20and%20Calibration.pdf

http://sms.railcorp.nsw.gov.au/Shared%20Documents/SMS-16-SR-0057%20Workplace%20Health%20and%20Safety%20Inspection,%20Testing%20and%20Calibration.pdf



http://railsafe.railcorp.nsw.gov.au/secure/railsafe_docs/pdf/131/OSP_12_v6.pdf



• produce a written report as per SMS-17-SR-0099 Incident Reporting and Notification System requirement, and

• as a minimum, a Level 5 Investigation Report should be completed.

4.15 Emergency equipment & inspection schedules Item Quantity Frequency Method Inspector/ Tester

Fire Extinguisher 3 6 months Visual Manager Fire Protection

Spill Kit 2 6 months Visual ECO

Fire Blanket Type ‘B’ 1 6 months Visual Manager Fire Protection

1st Aid Kit Type ‘B’ 1 3 months Visual ECO

4.16 Review plan & procedures General Managers shall ensure that Site Incident Management Plans are reviewed at least annually in consultation with safety professionals before approving Site Incident Management Plans for sites in their jurisdiction. The EPC shall:

• review Site Incident Management Plans and submit them to their Division Manager for approval, and

• ensure that approved plans are communicated and rehearsed, and their ECO teams are appropriately prepared.

4.17 Dangerous Goods A Dangerous Goods and Hazardous Substances register and Material Safety Data Sheets are maintained in SMS – safety folders in Depot Manager’s office.

4.18 Inventory of Potential Pollutants Potential Pollutants Quantity

Diesel Fuel Contained in plant an equipment onboard fuel tanks

Lubricating Oil 2 x 20 L Drums Detergents (Domestic) 5 L Grease 3 x 20L Drums

4.19 Evacuation diagram The evacuation diagram with details of egress routes is included in Appendix A. A full colour copy of the evacuation diagram is also displayed on location.




http://sms.railcorp.nsw.gov.au/default.aspx



5. Performance requirements The following requirements are a summary of key performance activities identified in the body of this document. Through full reading of this document, personnel of the identified role or position will establish the context in which a requirement is applied. It should be noted that lower level requirements are likely to exist. Position or Role

Performance requirements

General Managers

General Managers shall make sure: • all RailCorp sites in their jurisdiction (including temporary sites) have a Site Incident Management Plan, and • that Site Incident Management Plans are reviewed at least annually.

Line Managers

Line Managers shall make sure that: • Site Incident Management Plans are developed in consultation with EPC /safety representative, • there are sufficient numbers of First Aid Officers and Wardens in the ECO team, • appropriate training and/or briefing is arranged on the requirements contained in the Site Incident Management Plan for all staff, • employees, contractors and site visitors are inducted into Site Incident Management Plans, and • incident management rehearsals are observed and records are kept.

Chief Wardens

Chief Wardens shall: • inform Line Managers when they are absent from the site and unable to fulfil their duties, • complete the necessary training and wear appropriate identification (such as helmets) during emergencies, • organise, manage and participate in rehearsals and debriefs at least annually or as necessary. • arrange for appropriate staff to meet Emergency Services at Rendezvous Point (RVP) during emergencies, • review the Site Incident Management Plan in consultation with Line Managers and EPC/safety representative after incident management rehearsals, and • wear an appropriate identification (such as helmets) during emergencies.

Floor or Area Wardens (if required)

• inform Chief Wardens when they are absent from the site and unable to fulfil their duties, • coordinate Wardens in nominated area, and • wear an appropriate identification (such as helmets) during emergencies.

Wardens

Wardens shall: • inform Chief Wardens when they are absent from the site and unable to fulfil their duties, • complete the necessary training, and • wear an appropriate identification (such as helmets) during emergencies.

First Aid Offices

First Aid Officers shall: • inform Chief Wardens when they are absent from the site and unable to fulfil their duties, • hold a current first aid certificate of competency, • inspect and maintain first aid kits, and • wear an appropriate identification (such as helmets) during emergencies.




Safety Representatives

Safety Representatives shall: • communicate and discuss with Line Managers issues that may prevent safe evacuations, and • assist the ECO team during evacuation as necessary.

6. Training and instructions EPC members should have an understanding of:

• the Site Incident Management Plan and emergency procedures, • conducting site specific hazard assessments as per SMS-15-TP-1424 Site Hazard

Assessment template for Site Incident Management Plan, and • establishing an ECO team.

The EPC is to arrange appropriate training on the requirements contained in the Site Incident Management Plan for all staff. The training may be via printed or electronic material or briefing sessions, etc, at a minimum of twelve month intervals. Employees appointed to the position within the ECO are to be trained prior to taking up the appointed role and shall receive refresher training on a six monthly basis. The ECO team is to be trained and be competent in:

• the roles and responsibilities as described in the Site Incident Management Plan, • the layout of the site including evacuation routes and safe places, • responding to alarms and reports of site incidents, • the use of communication and emergency equipment including alarms and methods of

raising an alarm, and • post-evacuation activities.

The hazard assessment of a site will be used to determine training required for ECO positions. RailCorp training (RCT) provides training for Chief Wardens. The Chief Warden provides training to ECO team as applicable. First Aid Officers shall be trained in accordance with the requirements of the SMS-06-PR-0039 First Aid Procedure.

6.1 Induction All staff new to a site shall receive a site induction and be advised of the Site Incident Management Plan. The induction shall include:

• actions required in the event of a safety alert, • understanding the requirement for high risk areas, • reporting incidents and emergencies, and • the location of assembly area.








7. Tools and guidance material The following tools and guidance material are associated with this document:

• Incident Management Framework • SMS-06-GD-0199 Dangerous Goods and Hazardous Substances • SMS-06-PR-0039 First Aid Procedure • SMS-15-TP-1424 Site Hazard Assessment template for Site Incident Management Plan • SMS-15-TP-0246 Site Incident Management Plan for (Location) • SMS-15-GD-0638 Site incident Response Guide • SMS-17-TP-0219 Level 5 Investigation Report • Bomb Threat Checklist (for phone threats) • SMS-15-FM-0247 Evacuation Observation Form • Australian Standard 2444 Portable fire extinguishers and fire blankets – Selection &

Location • OSP 12 Reporting Incidents

8. Records management Records shall be maintained according to SMS-05-SR-0027 Records Management Records produced when implementing this plan include:

• induction records, • training records, • testing of emergency equipment, • certificates of competency, • meeting minutes (emergency planning committee and emergency response team), • completed exercise checklists, • site diagrams and evacuation plans, • ECO team roles and duties • completed bomb threat checklists (in the event of a phone threat),and • contact list for :

- The ECO team - Emergency Service Agencies - Tenants and adjoining facilities.

Note: The current contact list must be kept in ECC and Red Emergency Evacuation bag.


http://intranet.railcorp.nsw.gov.au/safety/incident-management-framework

http://sms.railcorp.nsw.gov.au/Shared%20Documents/SMS-06-GD-0199%20Dangerous%20Goods%20and%20Hazardous%20Substances.pdf




http://sms.railcorp.nsw.gov.au/Shared%20Documents/SMS-15-GD-0638%20Incident%20Response%20Guide.pdf



http://sms.railcorp.nsw.gov.au/Shared%20Documents/SMS-15-FM-0247%20Evacuation%20Observation%20Form.doc

http://www.saiglobal.com/online/autologin.asp


http://railsafe.railcorp.nsw.gov.au/secure/railsafe_docs/pdf/131/OSP_12_v6.pdf

http://sms.railcorp.nsw.gov.au/Shared%20Documents/SMS-05-SR-0027%20Records%20management.pdf



9. Definitions Term Means

Adjoining facility Where neighbouring facility has a common boundary with the RailCorp site.

Assembly area(s) The designated safe place or places where people assemble during the course of an evacuation

Emergency An emergency due to the actual or imminent occurrence (such as fire, flood, storm, earthquake, explosion, terrorist act, accident, epidemic or warlike action) which: a) endangers or threatens to endanger, the safety or health of persons or animals in the State, or b) destroys or damages, or threatens to destroy or damage, property in the State being an emergency which requires a significant and co-ordinated response. (Source: SERM Act)

Emergency Control Centre (ECC)

Designated area for management of an emergency situation.

Emergency Control Organisation (ECO) team member(s)

A person or persons appointed by the Emergency Planning Committee to direct and control the implementation of the site’s incident management procedures.

Emergency Planning Committee (EPC)

Persons responsible for the documentation and maintenance of a Site Incident Management Plan.

Emergency Services

The NSW Police, Fire & Rescue NSW, NSW Rural Fire Service, Ambulance Service of NSW, State Emergency Service (SES), Volunteer Rescue Association (VRA) or any other agency that manages or controls an accredited rescue unit.

Hazard

The source of potential harm or situation with a potential to cause loss.

Hazard identification

Identification of the potential hazards that may arise on a site, and the analysis and evaluation of those hazards.

Line Manager

RailCorp personnel who have organisational responsibility for the management and/or supervision of subordinate staff.

May

Indicates the existence of an option.

Occupant

A person attending a site on a permanent or temporary basis , such as an employee, contractor, student or resident, but not a visitor

Occupant/visitor with a disability

A person who requires: (a) more time or different forms of communication, compared with other occupants, to respond to an emergency; or (b) assistance to respond to an emergency or evacuate from a




facility (Source: Commonwealth Discrimination Act 1992 (DDA)

Pollution Incident Pollution incident means an incident or set of circumstances during or as a consequence of which there is or is likely to be a leak, spill or other escape or deposit of a substance, as a result of which pollution has occurred, is occurring or is likely to occur. It includes an incident or set of circumstances in which a substance has been placed or disposed of on premises, but it does not include an incident or set of circumstances involving only the emission of any noise. (Source: Protection of the Environment Operations Act 1997 no 156)

Refuge

A designated safe area in which occupants with a disability may wait during an emergency or for evacuation e.g. fire proof stairwell.

Rehearsal

May include: • on site evacuation drills (mandatory for high risk sites), and • desktop review of Site Incident Management Plans.

Risk

The chance of something happening that will impact on objectives measured in terms of consequences of an event and their likelihood.

Shall

Indicates that a statement is mandatory.

Should

Indicates a recommendation.

Site

Is a generic term used for a RailCorp work location. This will include areas such as train stations, maintenance facilities, stabling yards, signal boxes, control centres, offices etc.

Tenant

Any person occupying or conducting a business on RailCorp site/ property by agreement.

Training

The provision of information and the development of skills and knowledge to enable a person to be aware of and, to act in accordance with, the emergency procedures of a site.

Visitor

A person who is within a site who is temporarily visiting the site and is not: a) employed at/or for the site, either on a permanent casual, temporary, contracting basis; b) a resident/inmate; or c) studying at the site Note: visitors include customers and clients

Warden Intercom Point

The location on a floor or evacuation zone, where equipment is provided through which instructions can be received from the controlling emergency control panel via the emergency intercommunication system.




10. References • OHS Act 2000 • OHS Regulation 2001 • Incident Management Framework • SMS-04-SR-0055 Safety Responsibilities, Authorities and Accountabilities • SMS-05-SR-0004 Document Control • SMS-05-SR-0027 Records Management • SMS-06-PR-0039 First Aid Procedure • SMS-06-GD-0323 Personal Protective Equipment • SMS-11-SR-0218 Safety Inductions • SMS-15-SR-0093 Incident Management and Emergency Response requirement • SMS-15-GD-0638 Incident Response Guide • SMS-16-SR-0057 Inspection and Testing • SMS-17-PR-0153 Incident Investigation • SMS-17-PR-0099 Incident Reporting and Notification • SMS-18-SR-0092 Safety Action Management • AS 3745 Emergency control organisation and procedures for buildings, structures and

workplaces • AS 2444 Portable fire extinguishers and fire blankets - Selection and location


http://intranet.railcorp.nsw.gov.au/safety/Incident%20Management%20Framework/Incident%20Management%20Framework.pdf

http://sms.railcorp.nsw.gov.au/Shared%20Documents/SMS-04-SR-0055%20Safety%20Responsibilities%20Authorities%20and%20Accountabilities.pdf

http://sms.railcorp.nsw.gov.au/Shared%20Documents/SMS-05-SR-0004%20Document%20Control.pdf

http://sms.railcorp.nsw.gov.au/Shared%20Documents/SMS-05-SR-0027%20Records%20management.pdf


http://sms.railcorp.nsw.gov.au/Shared%20Documents/SMS-06-GD-0323%20Personal%20Protective%20Equipment.pdf

http://sms.railcorp.nsw.gov.au/Shared%20Documents/SMS-11-SR-0218%20Safety%20Induction.pdf

http://sms.railcorp.nsw.gov.au/Shared%20Documents/SMS-15-SR-0093%20Incident%20Management%20and%20Emergency%20Response.pdf


http://sms.railcorp.nsw.gov.au/Shared%20Documents/SMS-16-SR-0057%20Inspection%20and%20testing.pdf

http://sms.railcorp.nsw.gov.au/Shared%20Documents/SMS-17-PR-0313%20Workplace%20Incident-Injury%20Reporting.pdf

http://sms.railcorp.nsw.gov.au/Shared%20Documents/SMS-17-SR-0099%20Incident%20Reporting%20and%20Notification.pdf







11. Appendices

Appendix A : Site Plan & Evacuation Diagram


Weigh Bridge Office

Evacuation Diagram Chullora Ballast Recycling Centre – SIMP Site Map

Stockpile Storm water discharge point

Spill kit location

Worth Street

Access Road

Key

Overland flow of storm water

Operational boundary

Loading area

Main Office

Weigh Bridge / Administration

Exit Egress Route Fire Extinguisher Fire Blanket First Aid Kit Spill Kit

For All Emergencies Dial (937)9444 or 000

Pacific National

Rail Heritage- Igloo RailCorp

Retention basin

Weigh Bridge

Toilet

Main Office

Assembly Area

Secondary Assembly Area (on

Worth Street)

Access Road

Emergency Control Centre

Secondary Emergency

Control Centre

Toilet

Operations Office

Garage – Mechanical workshop

Continue to Main office assembly area

UGL

Transfield/General Electric



Appendix B : Fire extinguishers (AS 2444)




Appendix C : Contact List For Tenants And Adjoining Facilities A copy of the following table is located next the phone on the Area Controllers desk and within the Red Emergency Evacuation Bag.

Name Role Organisation Contact Details

Police, Fire Brigade, Ambulance

Emergency response Emergency Services

000

Security Control Dispatch Emergency Services and advises RMC Shift Manager

RailCorp 9379 4444

Gate 3, Worth Street First point of contact for emergency services

RailCorp 37283

Adjacent Neighbours Contact Details

Neighbour Contact Details

Pacific National Removed for privacy purposes

Sydney Water Removed for privacy purposes

Heritage Rail - Igloo Removed for privacy purposes

Transfield/ General Electric Removed for privacy purposes

UGL Removed for privacy purposes




Appendix D : Evacuation Exercise Observation Form Please refer to SMS-15-FM-0247 Evacuation Observation Form to obtain the most current version of this document.


http://sms.railcorp.nsw.gov.au/Shared%20Documents/SMS-15-FM-0247%20Evacuation%20Observation%20Form.doc

Issue date: 16/08/11 Evacuation Observation Form Review date: 16/08/13

Custodian: Project Manager Emergency Preparedness © RailCorp Approved by: GM Emergency Preparedness Version: 2.0 Number: SMS-15-FM-0247 1 of 1

UNCONTROLLED COPY WHEN PRINTED

Date

Location

Floor or area

Briefing Emergency Control Organisation (ECO) team Participants Observers

Time Evacuation sequence Hours Minutes

Alarm sounded

Warden(s) respond

Warden(s) check floor or area

Evacuation commenced

Warden(s) report floor or area clear

Persons with disabilities accounted for

Arrive at assembly area/safe place

Warden(s) check personnel present

Evacuation completed

Rehearsal terminated

Communication conveyed to staff that it is all clear to return to the work location

Comments:

Observer:

Signed:

Debriefing Emergency Control Organisation (ECO) team Participants Observers

NOTE: If any item listed above is not applicable, note as N/A



Appendix E : Bomb Threat Checklist (Phone Threats) Please refer to SMS-15-FM-0248 Phoned Threat Checklist. This checklist is kept readily available for use next to all phones at this location.


http://sms.railcorp.nsw.gov.au/Shared%20Documents/SMS-15-FM-0248%20Phoned%20Threat%20Checklist.doc

Issue date: 11/08/11 Phoned Threat Checklist Review date: 16/08/13

Custodian: Manager Business Security Standards © RailCorp

Threat type: Bomb

Approved by: GM Emergency Preparedness Version: 2.0 Number: SMS-15-FM-0248 1 of 1

UNCONTROLLED COPY WHEN PRINTED

Chemical / Biological Derailment Other (Please specify) _______________________

General questions to ask: Threat language:

What is it? Well spoken: When is it going to explode? or When will it be released? Incoherent:

Where did you put it? Irrational:

What does it look like? Abusive:

When did you put it there? Read by caller Pre-recorded Unknown How will it explode? or How will it be released? Other:

Did you put it there?

Background noises: Why did you put it there?

Chemical / biological threat questions: Street noises: What kind of substance is in it? House noises: How much of the substance is to be released? Aircraft: Is the substance a liquid, powder or gas? Voices:

Bomb threat questions: Music:

What type of bomb is it? Machinery:

What is in the bomb? Other: What will make the bomb explode? Notes:

Exact wording of threat: Other:

Derailment questions: Estimated age:

Sex of caller: Where will you derail a train? Male Female

Call taken: When will you derail a train?

How will you derail a train? Call type: Local Call STD Call Unknown

Caller's voice: Number displayed:

Accent (specify): Date and Time:

Any impediment (specify): Duration of call:

Voice (loud, soft, etc): Number called: ACTION (Obtain details from supervisor): Speech (fast, slow, etc): Report call immediately to: RailCorp Security Control Centre Diction (clear, muffled):

Manner (calm, emotional, etc): Phone number: 02 9379 4444 internal 9 4444

Did you recognise the caller? Yes No

If so, who do you think it is?

Was caller familiar with the area? Yes No



Appendix F : Dangerous Goods Please refer to Dangerous Goods and Hazardous Substances register kept in Workplace Safety Folder for dangerous Goods.


http://sms.railcorp.nsw.gov.au/Shared%20Documents/SMS-06-GD-0199%20Dangerous%20Goods%20and%20Hazardous%20Substances.pdf



Appendix G : Incident Response Guide Please refer to SMS-15-GD-0638 Incident Response Guide. This document is also posted on the Safety Notice Board of this location.



Incident Response Guide

©RailCorp Version: 3.0 Issue Date: 02/02/11 Custodian: Project Officer Emergency Preparedness Projects Review Date: 14/01/14 Approved by: GM Emergency Preparedness Number: SMS-15-GD-0638


Responding to an Incident first actions (as per IMF)


1. Medical Emergency ________________________________________________ 1. Quickly assess the risk and contact the First Aider in your area.

2. Call Rail Management Centre Security (937) 94444.

3. Call (0) 000 if necessary.

4. Call Line Manager.

5. If qualified, render assistance.

6. Report it to the Safety Incident and Injury Hotline 1800 772 779.

7. Refer to “Responding to an incident first actions” (inside front cover).

1. Medical emergency


2. Person struck by train

________________________________________________

Stop trains in immediate vicinity.

1. Quickly assess the risk.

2. Call Rail Management Centre Shift Manager (937) 91743



5. Refer to Medical Emergency. 6. Refer to “Site Incident Management Plan”.


2. Person struck by train


3. Structural failure or collapse

________________________________________________ 1. Quickly assess the risk.




5. Move people from danger. 6. Close the affected area or station. 7. If in a station, direct people to alternate routes or services.

8. If persons are injured, refer to Medical Emergency. 9. Refer to “Site Incident Management Plan”.


3. Structural failure or collapse


4. Crowd control ________________________________________________ 1. Quickly assess the risk.




5. Follow Line Manager’s instructions to:

- close access to congested areas

- direct people to alternate routes or services.

6. Refer to “Site Incident Management Plan”.


4. Crowd control


5. Train collision or derailment ________________________________________________ Stop trains in immediate vicinity.





5. Move people from danger. 6. Refer to Medical Emergency. 7. Refer to “Site Incident Management Plan”.


5. Train collision or derailment


6. Natural disaster ________________________________________________ In case of earthquake, cyclone, bush fire, flood, mud slide, tidal wave, etc:





5. Get people to safety as quickly as possible:

- in some cases that may mean evacuation

- in other cases it may mean shelter in place.

6. If people are injured, refer to Medical Emergency. 7. Refer to “Site Incident Management Plan”.


6. Natural disaster


7. Gas leak or chemical spill ________________________________________________ 1. Quickly assess the risk.


3. Call (0) 000 if necessary and report UN Number


5. Limit access to the area.

6. Move people from danger.

7. For a spill, if it is safe and practical:

- stop the source

- contain the spill.



7. Gas leak or chemical spill


8. Fire

________________________________________________ 1. Quickly assess the risk.




5. Follow the RACE principle:

Remove people from the immediate area – don’t obstruct exits and pathways Alert staff in the vicinity – raise the alarm

Confine fire and smoke – close doors and windows behind you where

practicable

Extinguish or contain fire using correct extinguisher – if trained and safe to do

so.



8. Fire


9. Riots and civil disturbances ________________________________________________

Depending on the location, different responses may be required.




4. Call Line Manager, who should consider:

- withdrawing staff where necessary

- supervising the security of office records, cash and valuable property.

5. Initiate action to:

- restrict access to the building, if possible

- confine the disturbance to an area.



9. Riots and civil disturbances


10. Armed hold up / robbery ________________________________________________ 1. Quickly assess the risk, if possible.

2. Don’t put yourself or others in danger. Only press the silent alarm if you

can do it without being noticed.

3. Remain calm:

- stand still

- don’t make direct eye contact

- keep your hands where they can be seen

- speak only when spoken to.

4. Follow instructions and do exactly as you've been asked, including handing

over cash if required. They are in control. Don’t try to be brave or outsmart

them.

5. Stay out of danger if you are not directly involved.

6. Allow the robbers to leave. The sooner they leave, the safer it is for the

people in the area. Once robbers have left lock the door.

7. Stay where you are. Don’t chase them. Leave this to the police.

8. As soon as you are out of danger:

- call (0) 000 (tell operator if weapons were involved)

- write down as many details you can while they are fresh.

9. Call the Rail Management Centre Security (937) 94444.


11. DO NOT disturb the crime scene; it may need to be investigated.

10. Armed hold up / robbery


11. Security threat / bomb threat ________________________________________________ Refer to Bomb Threat Check list (Phone Threat) SMS-15-FM-0248 1. Quickly assess the risk

2. Call Rail Management Centre Security (937) 94444

3. Call (0) 000 if necessary

4. Call Line Manager

Written threat: 1. Preserve the evidence. Put the letter or fax, including the envelope, into a

container or plastic envelope. Use a paper envelope if plastic is not available

2. Minimise hand contact with document

Phone threat: 1. Treat all threats as genuine

2. Do not hang up

3. Stay calm

4. Try to keep caller talking

5. Listen for accent, speech impediments, etc.

6. Listen for background noise

7. Follow instructions of RMC Security and Police for next steps

Suspicious object: 1. Don't touch it

2. Follow the HOT principle (is it Hidden, Obvious, Typical)

3. Remove people from the immediate area


11. Security threat / bomb threat


12. One down two down ________________________________________________ When it is detected that 2 or more persons have collapsed in close proximity to one another for an unknown reason, do the following without putting yourself in danger. 1. Quickly assess the risk.




5. Limit access to the area.

6. Activate evacuating alarm (if possible).

7. Arrange to switch off the air conditioning (if possible).

8. Secure access to the area.



12. One down two down



Appendix H : Site Hazard Assessment A current version of this locations Site hazard Assessment is maintained within the Workplace Safety Folder along with this SIMP as well as in the SMS filing system in the frontline Managers office.


Hazard Identification Workshop Worksheet

L S Risk L S Risk Notes Actions Person Date

Bonded Asbestos Delivery of materials containing bonded asbestos amongst ballast spoil e.g. Pipes, troughs, fibro sheeting

Exposure to non respirable asbestos fibres --> Exposed group - Plant operator

Administrative controls including; Blanket instruction to suppliers of ballast spoil that asbestos containing materials are not to be shipped to site, Segregation of materials containing bonded asbestos in designated area, minimisation of disturbance, disposal to facility licensed to accept this type of material

L5 C1 C No additional controls proposed

L5 C1 C No actions required

Bonded Asbestos Delivery of materials containing bonded asbestos amongst ballast spoil e.g. Pipes, troughs, fibro sheeting

Land pollution --> Exposed group - Environment

Administrative controls including; Blanket instruction to suppliers of ballast spoil that asbestos containing materials are not to be shipped to site, Segregation of materials containing bonded asbestos in designated area, minimisation of disturbance, disposal to facility licensed to accept this type of material. Processed ballast is tested for asbestos containing materials.


L5 C1 C

Dust During dry weather road ways may dry out and with vehicle movements dust will enter atmosphere

Air pollution --> Exposed group - Environment

Water cart- application of water to road ways on an as needs basis



Diesel Fuel During refuelling of plant and equipment a spill occurs


Use of mini tanker to reduce volume of fuel on site, Fuel dispensing operator in attendance during refuelling, spill kit, spill response flow chart and training in spill response.

L4 C1 D No additional controls proposed

L4 C1 D No actions required

Diesel Fuel Rupture of diesel fuel tank on plant


Spill kit, spill response flow chart and training in spill response.



Lubricating oil Spill of lubricating oil during maintenance activities


Spill kit, spill response flow chart and training in spill response.



Sediment laden storm water

Sediment entrained in storm water runoff from site

Water pollution --> Exposed group - Environment

Retention basin L5 C1 C No additional controls proposed


Domestic quantities of cleaning chemicals (Max 5 Litre container)

Spill of cleaning chemical - Detergent

Water pollution --> Exposed group - Environment

Chemical stored and used within confines of buildings, spill kit, spill response flow chart and training in spill response.



Chullora Ballast Recycling Centre (BRC)Main hazards to human health or environmentLimited to the BRC activities premises and immediate surrounds, Risk Matrix used - ERM Framework - Risk Ranking Tables Version 2.0

Node Scope

Refer to WHS Risk Register - Detailed report (Register: Infrastructure Maintenance Division) for Safety Risks

Consequence including exposed groups)

Cause Proposed ControlsHazard Existing Controls

Prepared using SMS-06-TP-1387 v1.0; Issued: 26/02/10;Review date: 26/02/13; Custodian Principal Operational Risk Adviser UNCONTROLLED COPY WHEN PRINTED

c. RailCorp1 of 1



Appendix I : Pollution Incident Notification Procedure EMS-11-PR-0180Pollution Incident Notification procedure


http://sps.railcorp.nsw.gov.au/environment/Shared%20Documents/EMS-11-PR-0180%20Pollution%20Incident%20Notification.pdf