sip manual 2010_pgdm_final edited

8/6/2019 Sip Manual 2010_pgdm_final Edited

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SIP 2011-Student Reference Guide

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CONTENTS

SIP Calendar 2011 .2

Student Profile ...3

1. Introduction.....4

2. Objectives of SIP.5

3. Various Literatures and Documents 6

4. Professional Conduct ...6

5. Dos and Donts during SIP....7-8

6. Responsibilities of the Student Intern...8

7. Application to pursue additional SIP

with a different company8

8. Evaluation of SIP...9

9. SIP Completion.. .10

10. Guidelines for writing Project Report ...10

11. Important Tips....15

Annexure-I SIP Confidential Report...17

Annexure-II Proforma for willing to

Do additional SIP with differentCompany..18

Annexure-III Project Report Details....19

Annexure-IV Faculty Mentor feedback ......20

List of Students and Faculty Mentors .21


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SIP CALENDAR - 2011

RegistrationJanuary 25- April 12, 2011 : Registration for SIP

Summer Internship ProgramApril 15, 2011 : Date of Commencement

June 15, 2011 : Closing Date of SIP

SIP Report

Sep 01-Sep 19 , 2011 : Viva and report submission


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STUDENT INFORMATION

(To be detached and sent (by post/e-mail) to Prof.G.M.Jayaseelan by April 30, 2011)

Name : ..

Roll No. : ..

Program : ..

Contact No. : ..

Permanent : ..

Address ..

..

Local Address : ..

..

.

Company Name : ..

Company Guide : ..

Faculty Guide : ....

Duration of SIP : From ... To Signature :


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SUMMER INTERNSHIP PROGRAM (SIP)

Post Graduate Diploma in Management (PGDM)

(Class of 2010-12)

1. INTRODUCTION

The SUMMER INTERNSHIP PROGRAM (SIP) forms an integral part

of Post Graduate Diploma in Management (PGDM) of Kohinoor

Business School and Center for Management Research (KBSCMR). It is

an attempt to bridge the gap between the Academics and the

Corporate World by providing the students the opportunity to apply

their skills and knowledge in real world application. At the same time

this will also help them in developing more skills which will help them

when they get into their jobs.

At KBSCMR, the student will undertake SIP for 2 months in the

companies during the intervening period between the close of

Trimester 3 and the commencement of trimester 4. The Internship

program aims at providing the students with experience that will

improve their work culture, learn about time management and the

most important in business world, the critical thinking skills which will

help them in gaining full time employment.

At KBSCMR, the students are expected to actively participate and

take responsibility for the ownership and to experience the professional


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environment, thus making their internship meaningful to the Company

and to oneself in their career path.

SIP team has been formed to ensure help the students to

undertake internship assignments with different companies in India.

The faculty mentors will help in successful completion of project. The

company guide will be your mentor in all operations pertaining to the

project.

2. OBJECTIVES OF SIP

The objectives of the Summer Internship Program are

To provide an opportunity to students to apply the concepts

learnt at KBSCMR in business environment.

To allow the students to pursue their career dreams through hard

work and determination.

To provide a platform to take up on the job training and develop

a network which will be useful in enhancing career prospects.

SIP is broadly classified into a) Training and b) Project Report.

Training: The student is required to undertake training in the company

for a period of 2 months or as agreed with the Company. The training

gives direct exposure to execution and support functions of the

department. This will motivate the intern to achieve the desired targets

and in accomplishing the required tasks, through professionalism and

business integrity. The student will gain a deeper understanding of work

culture, deadlines, pressure etc. of an organization and thereby provide

a good scope for developing necessary managerial skills and positive

attitude.

Project Report: After the successful completion of the training, the

student has to prepare a detailed project Report that includes

everything the intern has carried out during his/her tenure in the

company.


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3. VARIOUS LITERATURES AND DOCUMENTS

Student Registration Form: The Student Registration form should be

submitted to the SIP Coordinator before proceeding for summer project.

SIP Confidential Report (CR): The student will handover the CR to the

company guide at the time of joining the Program. The Confidential

Report should be posted to college, addressed to the SIP Coordinator by

the Company guide. A favorable CR will pave way for a pre- placement

offer and any hostility with the Company will result in the cancellation of

SIP and rustication of the ward.

4. PROFESSIONAL CONDUCT

SIP is a unique opportunity provided by the College for students to get

exposed to Company operations and corporate culture aimed at

developing managerial skills. The Student should optimize his / her

learning and convert the SIP Internship into placement opportunity

through dedication commitment and hard work. This requires discipline,

positive attitude, focused approach and inquisitiveness to learn.

Student Interns are the Brand Ambassadors of Kohinoor Business

School and Center for Management Research (KBSCMR) and should

conduct themselves in the manner befitting the KBSCMR professional

and social standards.

KBSCMR also expects that the Student Interns should at all times

conform to the rules and regulations of the place of work. It is

particularly important to be regular, punctual, obedient, honest and

sincere at work. Unprofessional behavior, dishonesty, misconduct,

indiscipline, irregularity at work and unsatisfactory performance will lead

to cancellation of Internship. Consequently students will not be

permitted to register for Trimester 4 and will attract any other form of

penalty from KBSCMR.


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5. DOS AND DONTS DURING SIP

Dos: you should

Get an overview of the company/industry in which you are placed. This

includes understanding the core business of the company,

organizational chart, key personnel in the company, manufacturing

units, marketing channels, financial policies etc.

Obtain a copy of the latest annual report and analyze the performances,

wherever applicable.

Make an analysis of the company vis--vis the industry and prepare

SWOT analysis.

Always maintain formal dress code.

Always be polite in dealing and maintain cordial relationship with the

Company Executive.

Always be positive and open to suggestions.

Always make a note of the important points during

Meetings/discussions.

Get in touch with the Faculty Guide, if situation warrants.

Maintain strict confidentiality of Company information.

Refer to text books to reinforce relevant concept or consult Facultymentor.

Always submit bills in time when reimbursement is to be claimed. Get

conversant with companies policies/ rules before incurring

expenditure.

Donts: You should not-

Criticize the company policies and/or Company Executive.

Criticize or make adverse observation about Company/Faculty mentor.

Attend work place in informal dress.

Get into arguments and lose temper.

Misuse the facilities offered by the company.

Go to meetings and presentations unprepared or ill- prepared.

Be late in reporting whenever required.

Leave the office without prior permission from the company guide.

Be impolite or rude to Company Executives.


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Exceed the mandate given by the Company Guide.

Hold back any material/equipment/ accessories provided by the

Company on a returnable basis.

Borrow money or any other personal possession of the Company

Executives.

Encourage friends visiting work place during office hours and cause

inconvenience to others.

6. RESPOSIBILITIES OF STUDENT INTERN

Each student intern is assigned to a faculty mentor at the beginning of

the SIP. He / She should discuss with the Faculty Guide the variouscomponents of Executive Training/Project/Research work and seek

clarification on any matter related to them. You shall strictly follow these

SIP guidelines.

Prepare a brief on the industry/company and submit it to the

Faculty Guide.

Have continuous interaction with the Faculty Guide on a regular

basisReport constraints if any, to Faculty Guide without delay.

Take presentation as an opportunity to impress the host company

and ensure its success.

You should also endeavor to secure placement offer in SIP

Company through dedicated work and result orientation .

7. WILLINGNESS TO PURSUE ADDITIONAL SIP WITH

DIFFERENT COMPANY

Student Intern will have to pursue the SIP with the company DECLARED

in the Student Registration form. However if the Student Intern has

completed the SIP from the company in record of the Institute and is

willing to do additional SIP from different company, then he/she should

adhere to the following conditions

The Training/Project work shall be arranged by the student


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A student Intern should keep SIP cell of the college and SIP

Coordinator in writing in a prescribed format given inAnnexure-II

8. EVALUATION OF SIP

The whole evaluation of an SIP is classified into a) Evaluation through

SIP confidential report b) Viva c) Project Report.

The SIP confidential report is given to the Student Intern who will

submit it to the company guide at the time she/he reports to the

company. The company Guide evaluates the Student Intern on certain

criteria mentioned in the Confidential Report after completion of the

Training and should be posted by the Company Guide to the SIPCoordinator. Then the Faculty Guide evaluates the Student Intern on

the basis of the confidential report given by Company Guide. (See

Annexure-I)

The student Intern can be called for a viva-voce session if the Institute

is not satisfied with the presentation of the SIP report. She/he will be

evaluated on the basis of the presentation.

The dates for Viva-voce will be announced as and when it is required.

The whole process of evaluation of Management Report consists of 2

stages a) Evaluation of Project Report Details & b) Evaluation of Project

Report. The project report should follow the structure given as per

annexure. This report should follow a pattern described under the

head Guidelines in writing the Report. (See Annexure IV)

Summer Project is a non- credit course and is compulsory. A student isrequired to do a Summer Project with a company for 8-10 weeks at the

end of the first year (April-June). While registering for Term IV, a

student must submit a Summer Project Completion Certificate from

the Summer Project Company Guide.

A student who does not complete the Summer Project satisfactorily, and

who does not comply with the requirements will have to do another

Summer Project before becoming eligible to receive the Certificate.


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Students who receive adverse comments from their company Guides

will be liable for disciplinary action.

9. SIP COMPLETION

On successful completion of 2 months SIP Program you must collect a

relieving letter, no dues certificate and project completion certificate

from Company. These certificates are then attached in the

Management Report in the format shared by Reference Guide. And

the Report should be approved by faculty mentor and submitted to

SIP Co-ordinator.

10. GUIDELINES FOR WRITING SIP REPORT

A Project/Research Report is a written presentation of the work carried

out by student on a given project/research. It is important to bear in

mind that even though the project/research report is submitted only at

the end of any given period, in reality it is a culmination of your

continuous efforts.

Writing a Project/Research Report: Care should be taken to ensure that

the quality of the report is of a high standard. General guidelines on

writing a project/research reports are described below.

The first part of report should describe the company you are working

for, the type of activity of the company and the specific focus of your

SIP. In a generalized sense an ideal project/ research report should cover

following aspects:

1. Cover page- This is the first page of the report. It should contain thetitle of the report, name(s) of author(s), name of the organization and

date on which it is submitted. The format of this page is given below and

should be adhered to.


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2. Certificate from Company- This is a certificate given by company to a

student on successful completion of internship.

3. Certificate from Institution- This is a certificate given by college onsuccessful completion of Summer Internship Program.


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4. Declaration : A Declaration form is to be attached thereafter.

5. Acknowledgement- Proper acknowledgement of any help received

must be placed on record. There must be a number of persons who

might have helped you during the course of the project/research.

Customarily, thanks are due to the following persons in give order:

a. Head of the organization c. Faculty Guide

b. Company Guide d. Others

6. Contents Page- This section will give the reader an overall plan of the

report. The main topics as well as the subtopics should be listed in

sequence with page numbers as they appear. It helps the reader locate a

particular topic or sub-topic easily.

The charts, diagrams and tables included in the report should be listed

separately under a title List of table & illustrations with the page

numbers. While preparing the table of content you have to bear in mind

the following points:

Leave a one and a half inch margin to the left, and one inch to the

right, on the top and at the bottom.

Write the heading Table of Contents on the top center in CAPITALS.

Write the serial number of the item to indicate the sequence of

items. After the number, leave three or four spaces and then type the

first heading.

Indent second- order headings by three or four spaces.

Leave two spaces between main headings and sub- headings.

An Example of the Contents Page is as follows.


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7. List of tables: a detailed list of the charts or diagrams that would be

incorporated in the report should be given along with the page numbers.

8. Abbreviations- The abbreviations should be listed in alphabetical

order with the respective expanded forms. E.g. PAQ- Position AnalysisQuestionnaire.

9. Abstract and Summary- Summary is the essence of the entire report.

The objective of the summary is to provide an overview of the content. A

summary should be independent and should stand alone. Its advisable

to write it after the report has been written.

10. Introduction- Objective and Limitations: Introduction should

provide the context and scope of the project. It should include the

objectives, specifying its limitations, methods of enquiry and collecting

data, and main finding/conclusion. This serves as a background to the

subject of the report that subsequently follows. The reader should to get

a fair idea about the project/research.

11. Research Design/Methodology- This section brings out how the

enquiry was carried, interviews were carried out or any questionnaire,

that was used. It also looks at how the respondents for the interview

were chosen. The data should be presented in an organized and logically

sequenced method. Usually it has several sections grouped under

different headings and sub headings. The analysis of data and


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description of the activities leading to certain conclusions are contained

in this section.

12. Review of the literature- Detailed view of related work did in the

past by other researchers and scholars.

13. Empirical Analysis- For developing and using analytical skills, theintern should reach to some findings/inferences.

14. Findings and suggestions- Once if the findings are over by an intern

there suggestions should be made for betterment of enterprise.

The result should be presented as simply as possible. There are a

number of ways:a. Tablets

b. Graphs

c. Pie charts

d. Bar charts

e. Diagrams

15. Conclusions and/ or Recommendations- The Conclusions and/or

recommendations are the most important part of the project that is of

interest to the reader. These are to be substantiated by the study done

during the project period through the analysis and interpretation of the

data gathered. It would be helpful to reader if alternatives, other than

the stated conclusions and/or recommendations are projected.

16. Appendices- The contents of appendix are essentially those whichsupport or elaborate the matter in the main report. Given below are the

items, which normally form part of appendix:

a. Flow charts

b. The questionnaire

c. Computations

d. Glossary of terms etc.

17. References- In this section all the references should be given in

alphabetical order by the authors last name or when the author is

unknown, by the title of reference.18. Glossary- A glossary is an explanation of technical words used in the

report. If the number of such words are small, they are generally

explained in footnotes.


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11. IMPORTANT TIPS

Apart from giving an exposure to real work situation, the SIP provides a

meaningful opportunity to learn the art and skills of information/ data

identification, collection, classification, acquisition, processing and

presentation. Projects under the SIP could be of significance to the

host organization- in terms of their objective of Technical

Documentation aiming at updating or modernization of Business

Systems. Therefore you should take care to properly document your

work. You should consult your Faculty Guide for any problems you

might encounter. You are advised to strictly adhere to the deadlines of

submitting reports and making presentations. Non- submission of

reports by the due date may lead to non-fulfillment of the course. You

are advised to submit the project report to the host organization for

their perusal.

Here are some of the guidelines to be remembered while preparing

and drafting the report.

Abstract The proposed topic or the central question or the overall

goal of the project/research should be specified. The main problem

should be addressed explicitly and stated clearly in the first fewparagraphs. Abstract may include a brief note about why the need for

the project arose, its importance to the organization and when and

why did the problem occur. Is the problem already solved? What is to

be done then? An outline of the intended approach, information

sources and the expected result should be sketched under this

heading.

Objective The expected outcome from the project or the possible

value addition to the company should be sketched under this heading.

Limitations- Limitations of the study should be mentioned.

Methodology- It should provide information on the possible strategies

and the analytical tools to be employed. The intended sources of data

or information should be stated under this heading. It should also

include how the data will be collected, analyzed and presented.

References- The books/ websites should be enlisted in alphabetical

order.


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ANNEXURES


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Annexure-I

SUMMER INTERNSHIP PROGRAM -2011

PROJECT TRAINEE CONFIDENTIAL REPORT

Please mention any other feedback / remarks that you would like to share:

.

Name of the Student Intern :

Name of the organization :

Name of the Company Guide :

Signature of the Company Guide with Seal and Date*

*Kindly courier this report to (Prof.G.M. Jayaseelan), Coordinator- SIP, Kohinoor Business School &

Center for Management Research, Old Pune Mumbai Highway, Next to Dukes Retreat, Khandala

410301, Dist. Pune. Maharashtra in a sealed envelope by ____July 2011__________


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Annexure-II

Proforma for Request of Student willing to Pursue Additional SIP

with Different Company

Name :_______________________________________________

Roll No : _________________________ Program : __________________________

Company : _________________________ Location : __________________________

Project Title : ______________________________________________________________

Faculty Guide : _________________________ Company Guide : ____________________

I would like to pursue an additional SIP with (Name

of Company) at (Name of the Location)

I am aware of the guidelines for pursuing SIP given by College and understand the

implications thereof. I request you to permit me to undertake SIP as requested above.

Date: Signature:

FOR OFFICE USE ONLYRemarks of SIP cell Head/SIP Coordinator:

Date : Signature :

DEANSanctioned Not sanctioned

Remarks (if any):

Date : Signature :


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Annexure-III

Project Report Details

(To be submitted at the time of VIVA/Presentation)

Name of the Student :___________________________________________

Roll No. : ___________________________________________

Program :___________________________________________

Faculty Guides Name : ___________________________________________

Name of the Company : ___________________________________________

Title of Report : ___________________________________________

Functional Area : ___________________________________________

Address of the Company : ________________________________________________________________________________

_____________________________________

Company Guide (CG) : ___________________________________________

Address of CG :___________________________________________

Phone (Off.) : ________________________________

Fax (Off.) : ________________________________

Email-id : ________________________________Trainee Confidential : _________________________

Report Submitted(Y/N)

Report Submission date : ________________________

Presentation/ Viva Given :( Y/N) _________________ Date_________________

*Abstract with the Project Report details to be submitted by the Student

Intern.

Date: Signature of SIP

Coordinator


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Annexure-IV

FACULTY MENTOR FEEDACK

Name of Student :

Internship Company :

Functional area :(Marketing/Finance/H.R./I.T./I.B.)

Name of Faculty Guide :

S.No. MENTOR FUNCTIONSSCORE

(1 5)

1Was the Faculty Guide helpful and encouraging in the

learning process?

2How far guidance of the Faculty Guide is useful in

Executive Training?

3 Is the Faculty Guide helping you in report preparation?

4 Is Faculty Guide accessible when you need help?

5 How useful is weekly interaction with Faculty Guide?

6

If your SIP work is from a stream other than the core area

of your Faculty Guide, how far is he/she able to

coordinate with other resources at the center and provide

necessary inputs to you?