simplified pmo module for a small business
TRANSCRIPT
Simplified PMO module for a small business
13.12.2016 Shingo Yano
Freelance Project Manager
Copyright Shingo Yano
1. Background 2. What does PMO do for employers ? 3. What does PMO do for employees ? 4. Simplified PMO module 5. Tailoring process 6. Tailoring tips 7. My contact details
Background Project management office, PMO, is generally found in a large size organization, it supports, manages and controls projects. You can simplify it, for application in a small business, and can gain a great value as a result.
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This is a brief introduction of a simplified PMO
module for a small design and planning office, its impact, and the process involved.
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What does PMO do for employers?
Integrate current and past key business data, as you want.
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Overview all of your business processes, and be able to decide priority action over the projects.
Accumulate business assets as time goes on, gain new competencies and new customers
Integrate
Overview
Accumulate
More coherent high level decisions
The data, for your own business needs
Not just data, it’s an asset
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What does PMO do for employees ?
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Supports
Manages
Controls
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For greater efficiency, not having to start from scratch, to simplify the hand-over process, etc.
Automatic reports, minimize the need for explanations at meetings, etc.
Less ‘scope creeps’, more focus on the task at hand, avoid fatal project risks, etc.
All of the processes are shared and monitored
You are not alone, there’s support
More concentration on your role
Tailoring process
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Just adapt the simplified module and start using.
Brushing-up
Just decide to use it
Evaluating
Monitor the effectiveness
Check whether the prior purpose is accomplished, its operating load, etc. Discuss what you think about it
Improve PMO module based on the evaluation results Customize it
Setting Finalize and put the module in use Operate it
Test running
Adapting
Trial for for a 2 month
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Simplified PMO modules
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Templates
Tracking sheets
Project records
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Reporting documents, minutes, process maps, etc., with instruction of what to write.
Tables that track the current project data, variance of cost and schedule, to prioritize action.
Best practice, project process mapping, deliverable value evaluation, customer feedback and earned competency.
Title, role and responsibility, budget, milestones, current task etc.
Templates that guide; what for, to whom, how to deliver, etc.
These are assets to your organization
Tailoring tips
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Don’t spend too much time on the adapting process Modifiable whilst in use
Feed back is important. Both positive and negative. Focus, listen and keep an eye on any feedback
Assign it to appropriate personnel with relevant authority PMO should not be viewed as burden
The operation after tailoring, is the key phase The tailoring process is not the key phase
Plan a periodic evaluation upon operation It’s an ongoing routine
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My contact details
Copyright Shingo Yano 8
7 I am a freelance project manager with diverse experience across various industries.
Contact me if you want your ideas implemented. Shingo Yano
shingo.yano.stark(@)gmail.com https://www.linkedin.com/in/shingo-yano-stark