simple project management by rob-arts

Project Management Workshop(PMW)

An Activity Based Training

An Activity Based Training

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Importance of PM

• Physical Product Development• Services• Personal Goals

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Goals of PM

Defining Problem

Defining your goals Making Plan Implementing Evaluating

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What is Project?

• A project is temporary activity to create a unique product, service or result

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What is Project?

Example of Olympics

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What is Project?

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Simple Project Management

Inputs• Goals• Team• Money (Rupees)• Time• Material and Equiment

Manage according to Plan

OutputDeliverables

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OutputDeliverables

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OutputDeliverables

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GETTING ON WITH PROJECT MANAGEMENT

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Problem Identification

• It is the process of identifying the need

• Put it into words.– Express as specifically as

possible what the problem is.

• This is called Problem Statement

• Document it!

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PMW Problem Statement

• There is 34.1 % of Pakistani population which is below 15 years of age and 65 percent of Pakistanis are below 25 years of age. This figure is approximated to marginally reduce by 2030. These school/university students do not know how to manage their projects and introduce them into the market. There is an opportunity to make the student capable of managing projects by teaching them.

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Workbook Page # 2

Problem Statement …………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………

Activity: Problem Statement

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• It defines what needs to be achieved

• Characteristics– Clear, meaningful and simple– Agreed by mutual consensus– Should define measure of success

• Document it!

Objective Statement

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PMW Objective Statement

Conduct a 1st Project Management Workshop on 11th February.

Success Definitions• Customer Analysis• Costing Completed• Lecture prepared• Website update• Announcement of Workshop• Registration Closed• Workshop ready to conduct• Closing the workshop

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ActivityWorkbook Page # 2

Objective Statement …………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………… Success Factors ………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………

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Outcomes

• It is necessary to understand what will be the results of the project

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• At least 10 candidates would be applying Project Management in their daily lives and they make project plans to fulfill their aims and to solve the problems.

• The surroundings start to improve not only economically but socially as well.

• They would be recommending this workshop to their fellows in their circle

• The earning from the workshop will also help me to support my basic living expenses

PMW Outcomes

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Activity

Workbook Page # 4

Outcomes ………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………

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Project Break Down

• Tasks determination

• Two methods– Task Table– Mind Map

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Project Break Down

# Goal Success GANTT taskTask Detail (if any)

1 Project Goal Success Factor 1 Task 1

2 Task 2 ABCD…

3 Task 3

4 Success Factor 2 Task1

5 Task2

6 Task 3

7 Task 4

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Project Break Down

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PMW Project Break Down


1Project Management Workshop Project # 1

Assessed Customer Expectations Customer Analysis

University Students and Professionals

2 Categorization and pay scale1500 for students and 2500 for professionals

3 Respective Customer ExpectationAt this fees the environment must be satisfactory for all

4 Costing Completed Profit/Loss Modeling

5 Expense Calculations

6 Electricity Bills

Commercial price Rs. 22/unitApproximately 15 units are consumed each day

7 Material Purchasing Pencil, Databook, Sample Project

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Activity: Project Break Down


1

2

3

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Workbook Page # 5

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Resource Determination

• Normally include– People– Time– Money– Location– Material and Equipment

• Be realistic• Have Safety Margin

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PMW Resource Determination

S# Gantt Task DaysLocation Material Equipment Money

1Customer Analysis 1 Office Computer, MS Word, Internet and USB for Back up

1000

2 Categorization and pay scale 1 Office Computer, MS Word, Internet and USB for Back up

3 Respective Customer Expectation 1 Office Computer, MS Word, Internet and USB for Back up

4Profit/Loss Modeling 1 Office Computer, MS Word, Internet and USB for Back up

5Expense Calculations 1 Office Computer, MS Word, Internet and USB for Back up

6Electricity Bills 1 Office

Electricity bill, Computer, MS Word, MS Excel, Internet and USB for Back up

7Material Purchasing 1 Office

Computer, MS Word, MS Excel, Internet and USB for Back up

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Activity: Resource Determination

S# Gantt Task DaysLocation Material Equipment Money

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3

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Workbook Page # 7

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Risk Management

• Expect the unexpected

• Sorry, No Excuses!

• Be a TEAM PLAYER

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PMW Risk Management

S# Tasks Risks Backup Plans

1Customer Analysis

Data CorruptPower Failure

Backup on USB and InternetWork on Laptop

2Categorization and pay scale



3Respective Customer Expectation



4Profit/Loss Modeling



5Expense Calculations



6Electricity Bills

rates might be more or lessData CorruptPower Failure

Check latest billBackup on USB and InternetWork on Laptop

7Material Purchasing

Might be estimated lessData CorruptPower Failure

Keep 10% extra for purchasingBackup on USB and InternetWork on Laptop

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Activity: Risk Management

S# Tasks Risks Backup Plans

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Workbook Page # 9

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Gantt Chart

• A timeline that illustrates when each task begins, how long it continues and when it ends, along with the team member(s) responsible

• Helps in tracking project progress

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PMW Gantt Chart

T W R F Sa Su

# GANTT Task Start

Days Finish Owner(s)

24-Jan <-

25-Jan <-

26-Jan <-

27-Jan <-

28-Jan <-

29-Jan <-

10 Income Calculations 24-Jan 1 24-Jan Sulaiman

11 Workshop Revenue 24-Jan 1 24-Jan Sulaiman ██

12 Profit/Loss Calculation 24-Jan 1 24-Jan Sulaiman ██

13 Lecture Preparation 25-Jan 5 29-Jan Sulaiman ██ ██ ██ ██ ██

14 MIT Lecture Reading 25-Jan 1 25-Jan Sulaiman ██

15 Refine and Compare to make it easier 25-Jan 3 27-Jan Sulaiman ██ ██ ██

16 Presentation Preparation 25-Jan 3 27-Jan Sulaiman ██ ██ ██

17 Sentences Preparation with relevant slides 25-Jan 3 27-Jan Sulaiman ██ ██ ██

18 Sample Document Preparation 25-Jan 3 27-Jan Sulaiman ██ ██ ██

19 Project Management Databook Preparation 28-Jan 2 29-Jan Sulaiman ██ ██

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Activity: Gantt Chart

T W R F Sa Su

# GANTT Task Start

Days Finish Owner(s)

24-Jan <-

25-Jan <-

26-Jan <-

27-Jan <-

28-Jan <-

29-Jan <-

1

2

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What is a Team?

A group of accountable individuals with different qualities, working towards a common goal

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Team Roles

•Be an effective team member

•Document your roles

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Team Roles

Role Responsibilities Name SignatureProject Sponsor

Project Leader

…

Team CharterMein team ki success ka responsibility accept karta hoon, Mein apne waaday pooray karoon ga, Mein har team member ki baat ko ghuar se sunoon ga aur us ka jawab bhi doon ga.

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Start the Project

• Know your roles and have back up plans

• Leader should Communicate Oftenly.

• Share your feelings

• Document your activities

• Deal with conflicts and Surprises

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Closing the Project

• Evaluate the performance

• Look for areas of improvement

• Prevent future similar problems

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• Get ready to manage your projects

• Download Template and Workbook

• Fill the feedback forms

• Get your certificates

• Enjoy managing your projects

Winding Up

simple project management by rob-arts

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