shortform return oforganization exemptfromincometax...

1 ^

Form 990-EZDepartment of the Treasuryinternal Revenue Service

Short FormReturn of Organization Exempt From Income Tax

Under section 501(c), 527, or 4947( a)(1) at the Internal Revenue Code ( except black lung benefit trust orprivate toundation)

► Sponsoring organ izations of donor advised funds , organizations that ope to one or more hospital facilities, and certain controllingorganizations as defined in section 512(b)(13) must file Form 990. An other organizations with gross receipts less than $200,000 and total

A For the 2010 calendar year, or tax year beginningB Check if

applicable. C Name of organization

Address change

and

OMB No 1545-1150

2010

D Employer identification number

LlNamea,ange ALPHA TAU OMEGA FRATERNITY- AUSTIN PEAY 26-2191208

[::] Initial return Number and street ( or P 0 box , i t mail is not delivered to street address) Room/suite E Telephone number

[::]Tenrunated P.O. BOX 4598 931-647-1449Damended return City or town , state or country, and ZIP + 4 F Group Exemption

M la,,ti, CLARKSVILLE, TN 37044 Number ►G Accounting Method J Cash Accrual Other (specify ) ► H Check ► [XI the organization is not

I Website : ► APSUATO . COM required to attach Schedule 8

J Tax-exempt status (check only one ) - C] 501 ( c)( 3 ) 501 c 7 /insert no. ) 4947 ( a )( 1 ) or El 527 (Form 990, 990-EZ, or 990-PF

K Check ► [] if the organization is not a section 509(a )(3) supporting organization and its gross receipts are normally not more than $50,000 . A Form 990-EZ or

Form 990 return is not required though Form 990-N ( e-postcard) may be required (see instructions ) But If the organization chooses to file a return , be sure to file a

complete return

L Add lines 5b , 6c, and 7b , to line 9 to determine gross receipts . If gross receipts are $200,000 or more , or if total assets ( Part II,

line 25 , column ( B ) below are $500.000 or more , file Form 990 instead of Form 990-EZ ► $ 53,856.

Part • Revenue, Expenses , and Changes in Net Assets or Fund Balances ( see the instructions for Part 1)

Chock if the nrnanvatlnn used Schadula 0 to resnnnd to any nueshnn in this Part I n

1 Contributions , gifts, grants , and similar amounts received , , , , ,,, , , , , ,,, ,,, .. , 1

2 Program service revenue including government fees and contracts 2

3 Membership dues and assessments .... .... 3 53,856.4 Investment income ...... .. .... .. .. ... 4

5a Gross amount from sale of assets other than inventory - „ - „ 5a

b Less cost or other basis and sales expenses . 5b

c Gain or ( loss) from sale of assets other than inventory ( Subtract line 5b from line 5a ) . ... ... . ..... 5c

6 Gaming and fundraising events

m a Gross income from gaming ( attach Schedule G if greater than

$15,000 ) .. ...... . ..... 6a

o b Gross income from tundraising events ( not including $ of contributions

from fundraising events reported on line 1 ) ( attach Schedule G if the sum of such

gross income and contributions exceeds $15,000 ) 6b

c Less ' direct expenses from gaming and fundralsmg events , ,. ,. 6c

d Net income or (loss ) from gaming and fundraising events ( add lines 6a and 6b and subtract line 6c) 6d

7a Gross sales of inventory , less returns and allowances . - ,. I 7a

b Less cost of goods sold .. ..... 7h

c Gross profit or (loss ) from sales of inventory ( Subtract line 7b from line 7a ) 7c

B Other revenue ( describe in Schedule 0) POSTMARK... --RECEIVED B9 Total revenue . Add lines 1, 2, 3, 4, 5c, 6d, 7c, and 8 - ► 9 53, 856-.

10 Grants and similar amounts paid (list in Schedule 0) 10

11 Benefits paid to or for members NOV. 1 4 X11. ... . NOV 1.611. 11

12 Salaries , other compensation , and employee benefits 12

E 13 Professional fees and other payments to independent contractors CINCINNATI 13m

x 14 Occupancy, rent, utilities , and maintenance , . , . . -. .-SERVICE CENTER 14 9,240.W 15 Printing, publications , postage , and shipping „ „ 15 2.

a 16 Other expenses ( describe in Schedule 0) „ - , ..SEEEE SCHEDULE - 0 16 43 , 935.

17 Total exp enses . Add lines 10 through 16 ► 17 53,177.)., 18 Excess or (deficit ) for the year ( Subtract line 17 from line 9) 18 679.

19 Net assets or fund balances at beginning of year (from line 27, column (A))

(must agree with end-of-year figure reported on prior year ' s return ) - , ,,, , - -- 19 5, 159.

m 20 Other changes in net assets or fund balances ( explain in Schedule 0) - „ . 20 U.

9 21 Net assets orfund balances at end of year Combine lines 18 through 20 ► 21 1 5, 838.

-EHA For Paperwork Reduction Act Notice , see the separate instructions.

y D;;i217102-02-11

Form 990-EZ (2010)

217031107 781331 1 0607-1 0A07A ')n1 n nAncn 21T VU 7A rn7T1 ( wmt-T L•ir%-n

_ti

Form 990-EZ (2010 ) ALPHA TAU OMEGA FRATERNITY- AUSTIN PEAY 26-2191208

.Part i[ Balance Sheets. (see the instructions for Part II.)

Check if the organization used Schedule 0 to res p ond to any question in this Part II .....(A) Beginning of year ( B) End of year

22 Cash , savings , and investments ...... ........ ............ .. .... ....... ... . ...... 5,159. 22 5,838.

23 Land and buildings 23...................................... . ...... .... .....

24 Other assets (describe in Schedule 0) .. ..... ..... . . . . ..... 24.. . .. . . . .. ..

25 Total assets .... 5 , 15 9. 25 5,838.

26 Total liabilities (describe in Schedule 0) .. ....... .. .. .......... 0. 26 0.

27 Net assets or fund balances ( line 27 of column ( B must agree with line 21 5 , 15 9 . 27 5,838.

[Part Statement of Program Service Accomplishments (see the instructions for Part lu.) Expenses

Check if the organization used Schedule 0 to res p ond to an y q uestion in this Part III (Required for section

What is the organization ' s ma exempt u ose7SEE SCHEDULE 0and e

primary P rP o rg anizations anddsectionDescribe what was achieved in carrying out the organization ' s exempt purposes . In a clear and concise manner , describe 4 947(a)(1) trusts , optional

the services provided, the number of persons benefited, and other relevant information for each program title.for others )

28 SEE SCHEDULE 0

(Grants $ ) If this amount includes foreign grants , check here . ... ► C29

(Grants $ ) If this amount includes foreign grants , check here . ► E3D

(Grants $ If this amount includes forei g n grants , check here ► I-I 30a

31 Other program services (describe in Schedule 0) . ....... ..........

(Grants $ ) If this amount includes foreign grants . check here . ► 31 a

[Part #V List of Officers, Directors, Trustees, and Key Employees . List each one even If not compensated (see the mstruchons for Part N.)

Charlr rf the nmzinnstinn ucarl Srhodida r1 to ra¢nnnrl to anv nuoctmn in this Part IV 1

(a) Name and address

(b) Title and average hours

per week devoted topposition

( c) Compensation

(If not paid , enter-0- .)

( d) Contributions

benefitto

plansemployee

&deferred

comnensation

( e) Expenseaccount and

other allowances

CHRIS BRINKMANN RESIDENTP.O. BOX 4598, CLARKSVILLE, TN 37044 5.00 0. 0. 0.JUSTIN CLINARD ICE PRESIDEP.O. BOX 4598, CLARKSVILLE, TN 37044 5.00 0. 0. 0.ROB CLOUSER HAPLAINP.O. BOX 4598, CLARKSVILLE, TN 37044 5.00 0. 0. 0.DOUG AUSTIN TREASURERP.O. BOX 4598, CLARKSVILLE, TN 37044 5.00 0. 0. 0.BRIAN WATHEN SECRETARYP.O. BOX 4598, CLARKSVILLE, TN 37044 5.00 0. 0. 0.ROGER TAYLOR SHERP.O . BOX 4598, CLARKSVILLE, TN 37044 5.00 0. 0. 0.MICHAEL WATHEN ERGEANT AT ARMSP.O. BOX 4598, CLARKSVILLE, TN 37044 5.00 0. 0. 0.KYLE SMITH ISTORIANP.O. BOX 4598, CLARKSVILLE, TN 37044 5.00 0. 0. 0.DENNIS ZIOLKOWSKI PIRECTORP.O. BOX 4598, CLARKSVILLE, TN 37044 5.00 0. 0. 0.JAMES TROTTER PIRECTORP.O. BOX 4598, CLARKSVILLE, TN 37044 5.00 0. 0. 0.MARK WILLIAMS )IRECTORP.O. BOX 4598, CLARKSVILLE, TN 37044 5.00 0. 0. 0.REESE BAGWELL IRECTORP.O. BOX 4598, CLARKSVILLE, TN 37044 5.00 0. 0. 0.

02-02 - 11 Form 990-EZ (2010)

317031107 781331 10607-10607A 9 n1 n - 0 anr, n LTD mLTZ r\M'r_r S-D , ACF\ -, r\ -1

Form 990-EZ (2010 ) ALPHA TAU OMEGA FRATERNITY- AUSTIN PEAY 26-2191208 Part V Other Information (Note the statement requirements in the instructions for Part V.)

V

Yes No33 Did the organization engage in any activity not previously reported to the IRS7 If'Yes ' provide a detailed description of each activity in

Schedule 0 .... ....... 33 X. ..... . ........ .............. ................. ............... ............. .. ... ........ ..... . .34 Were any significant changes made to the organizing or governing documents? If 'Yes,' attach a conformed copy of the amended

documents if they reflect a change to the organization ' s name Otherwise , explain the change on Schedule 0 (see instructions ) ............. 34 X

35 If the organization had income from business activities , such as those reported on lines 2, 6a, and 7a (among others ), but not

reported on Form 990-T, explain in Schedule 0 why the organization did not report the income on Form 990-T

a Did the organization have unrelated business gross income of $ 1,000 or more or was it a section 501 ( c)(4), 501 (c)(5), or

501 (c)(6) organization subject to section 6033 ( e) notice , reporting, and proxy tax requirements .... ........ .... • 35a Xb If 'Yes ," has itfiled a tax return on Form 990-Tforthis year? .. ..... ....... . ........ ...., - •- ., •• • - .• ••. • . _ .....•.... , .., 35b N/

36 Did the organization undergo a liquidation, dissolution , termination, or significant disposition of net assets during the year? If 'Yes,"

complete applicable parts of Schedule N ..... ....... 36 X

37a Enter amount of political expenditures , direct or indirect , as described in the instructions - ... . . ► 37a 0 .

b Did the organization file Form 1120 -POL for this years 37b X

38a Did the organization borrow from , or make any loans to , any officer, director, trustee, or key employee or were any such loans made

in a pnor year and still outstanding at the end of the tax year covered by this return' ...... ... ................. ..... .... .. ........ 38a X

b If'Yes ' complete Schedule L, Part II and enter the total amount involved 38b N/A

39 Section 501 ( c)(7) organizations Enter

a Initiation fees and capital contributions included on line 9 39a 0 .

b Gross receipts , included on line 9, for public use of club facilities . 39b 0 .

40a Section 501 (c)(3 ) organizations . Enter amount of tax imposed on the organization during the year under

section 4911 ► N/A section 4912 ► N/A section 4955 ► N/Ab Section 501 ( c)(3) and 501 ( c)(4) organizations Did the organization engage in any section 4958 excess benefit transaction during the

year , or did it engage in an excess benefit transaction in a prior year, that has not been reported on any of its prior Forms 990 or 990-EZ?

It 'Yes,' complete Schedule L , Part I - •••, - • ,• ........ 40b N/

c Section 501 ( c)(3) and 501 ( c)(4) organizations Enter amount of tax imposed on organization managers

or disqualifi ed persons during the year under sections 4912, 4955 , and 4958 ► N/A

d Section 501 ( c)(3) and 501(c)(4) organizations . Enter amount of tax on line 40c reimbursed by the

organization .........• .. ► N/A

e All organizations . At any time during the tax year , was the organization a party to a prohibited tax shelter

transaction') If'Yes' complete Form 8886-T . .•.. 40e X

41 List the states with which a copy of this return is filed ► TN

42a The organization ' s books are in care of ► DOUG AUSTIN Telephone no ► ( 9 31) 647-1449Locatedat ► P.O. BOX 4598, CLARKSVILLE, TN ZIP+4 ► 37044

b At any time during the calendar year, did the organization have an interest in or a signature or other authority

over a financial account in a foreign country (such as a bank account, securities account, or other financial Yes No

account)? .42b X. ...... ....

If 'Yes,' enter the name of the foreign country ►See the instructions for exceptions and filing requirements for Form TD F 90-22.1, Report of Foreign Bank and Financial Accounts.

c At any time during the calendar year, did the organization maintain an office outside of the U.S 7 .... 42c X

If 'Yes,' enter the name of the foreign country ►43 Section 4947(a)(1) nonexempt charitable trusts filing Form 990-EZ in lieu of Form 1041 - Check here ► Q

and enter the amount of tax-exempt interest received or accrued during the tax year ► 43 N /A

No44a Did the organization maintain any donor advised funds during the year? If 'Yes' Form 990 must be completed instead of

Form 990- EZ 44a X

b Did the organization operate one or more hospital facilities during the year) If'Yes ' Form 990 must be completed instead

of Form 990-EZ 44b X

c Did the organization receive any payments for indoor tanning services during the year? - , 44c X

d If'Yes'to line 44c, has the organization filed a Form 720 to report these payments? If "No, " provide an explanation

Form 990-EZ (2010)

03217302-02-11

417031107 781331 10607-10607A 2010.04050 ALPHA TAU OMEGA FRATERNITY- 10607-01

Form 990-EZ (2010 ) ALPHA TAU OMEGA FRATERNITY- AUSTIN PEAY 2 6 -21912 0 8

Yes No45 Is any related organization a controlled entity of the organization within the meaning of section 512(b)(13)? 45 X

a Did the organization receive any payment from or engage in any transaction with a controlled entity within the meaning of section 512 (b)(13)?

If 'Yes,* Form 990 and Schedule R may need to be completed instead of Form 990-EZ 45a X

46 Did the organization engage , directly or indirectly, in political campaign activities on behalf of or in opposition to candidates for public office?

If "Yes com p lete Schedule C , Part I 46 X

Pam Y Section 501(c)(3) organizations and section 4947 (a)(1) nonexempt charitable trusts only. All section 501(c)(3)

organizations and section 4947 ( a)(1) nonexempt chantable trusts must answer questions 47-49b and 52 , and complete the tables for lines 50 and 51

Check if the organization used Schedule 0 to respond to any question in this Part VI 0

47 Did the organization engage in lobbying activities If "Yes,' complete Schedule C, Part II 47

48 Is the organization a school as described in section 170(b)(1)(A)(n)' If 'Yes,' complete Schedule E 48

49a Did the organization make any transfers to an exempt non -charitable related organization? 49a

b If 'Yes ," was the related organization a section 527 organization? 49b

50 Complete this table for the organization ' s five highest compensated employees (other than officers , directors , trustees and key employees) who each received more

than X100 000 of r•.mmneneatlnn from the nrnanlzatlnn If there Is none enter 'None "

(a) Name and address of each employee paid morethan $100,000 N/A

(b) Title and average hours

per week devoted toposition

(c) Compensation (d) contributionsto employee

benefit plans &deterred

comoensation

(e) Expenseaccountand

other allowances

f Total number of other employees paid over $100,000 ►51 Complete this table for the organization 's five highest compensated independent contractors who each received more than $100,000 of compensation from the

organization If there is none , enter 'None ' N/A

m

d Total number of other independent contractors each receiving over $100,000

52 Did the organization complete Schedule A' Note : All section 501(c)(3) organs

chartable trusts must attach a completed Schedule Aunderpens es o periury, Glarethat aviTf aexamin^tfiis re um, ino udingas

co rrect and oom le Declaration of re aver other than office is based on all it

Sign gnatureofo car

HereT

Type or punt name an title

Pnnt/Type preparer's name Preparer's signature

PaidPreparer DMOND DUNLAVY <-^^' -Use Only Firm's name ► KRAFTCPAS PLLC

Firm's address ► 5 5 5 GREAT C IRCLE ROADNASHVILLE, TN 37228

1

SCHEDULE 0 Supplemental Information to Form 990 or 990-EZ OMB No 1545-0047

(Form 990 or 990-EZ) Complete to provide information for responses to specific questions on 2010p Form 990 or 990-EZ or to provide any additional information . O 'tc Picepam„eni of the 'r ,ry

Intemel Revenue Service 10, Attach to Form 990 or 990-EZ. r^spea^or^

Name of the organization Employer identification numberALPHA TAU OMEGA FRATERNITY- AUSTIN PEAY 26-2191208

FORM 990-EZ, PART I, LINE 16, OTHER EXPENSES:

DESCRIPTION OF OTHER EXPENSES:

ALUMNI DINNER EXPENSES

BROTHERHOOD EXPENSES

AMOUNT:

1,000.

7,590.

COMMUNITY SERVICE/PHILANTHROPY 3,100.POSTMARK RECEIVED

BANK FEES 288.

INTRAMURAL EXPENSES ?IuV 1 4 '11 NOV 16 X11 212.

MEALS CINCINNATI 1 , 596.SMVICECENTER

NATIONAL ORGANIZATION EXPENSES 16.893.

OFFICE SUPPLIES 109.

RECRUITMENT EXPENSES 3,011.

SOCIAL EXPENSES 7,932.

WEBSITE 450.

ADVERTISING 60.

INTRAFRATERNITY DUES

TOTAL TO FORM 990-EZ, LINE 16

1,694.

43,935.

FORM 990-EZ, PART III, PRIMARY EXEMPT PURPOSE - TO BIND MEN TOGETHER IN A

BROTHERHOOD BASED UPON ETERNAL AND IMMUTABLE PRINCIPLES, WITH A BOND AS

STRONG AS RIGHT ITSELF AND AS LASTING AS HUMANITY: TO KNOW NO NORTH, NO

SOUTH, NO EAST, NO WEST, BUT TO KNOW MAN AS MAN, TO TEACH THAT TRUE MEN

THE WORLD OVER SHOULD STAND TOGETHER AND CONTEND FOR SUPREMACY OF GOOD

OVER EVIL TO TEACH, NOT POLITICS, BUT MORALS; TO FOSTER, NOT

PARTISANSHIP, BUT THE RECOGNITION OF TRUE MERIT WHEREVER FOUND; TO HAVE

NO NARROWER LIMITS WITHIN WHICH TO WORK TOGETHER FOR THE ELEVATION OF

MAN THAN THE OUTLINES OF THE WORLD.

LHA For Paperwork Reduction Act Notice , see the Instructions for Form 990 or 990-EZ. Schedule 0 (Form 990 or 990-EZ) (2010)032211M-24- 11

17031107 781331 10607-10607A 2010.04050 ALPHA TAU OMEGA FRATERNITY- 10607-01

I 1 'I

SCHEDULE 0 Supplemental Information to Form 990 or 990-EZ OMB No. 1545.0047^^

1

JO(Form 990 or 990-EZ) Complete to provide information for responses to specific questions on

Department of the TreasuryForm 990 or 990-EZ or to provide any additional information . ^i{^ t tp lic

Internal Revenue Service 00, Attach to Form 990 or 990-EZ. ` n edfion

Name of the organization Employer identification numberALPHA TAU OMEGA FRATERNITY- AUSTIN PEAY 26-2191208

FORM 990-EZ, PART III, LINE 28, PROGRAM SERVICE ACCOMPLISHMENTS:

THE CHAPTER'S MAIN ACTIVITY IS HOLDING REGULAR BROTHERHOOD

EVENTS AND ACTIVITIES FOR ITS MEMBERS. THESE ACTIVITIES

OCCUR ON A DAILY AND/OR WEEKLY BASIS. THESE ACTIVITIES

INCLUDE EVENTS SUCH AS HAVING COOKOUTS, DINNERS, AND RETREATS THAT

TEACH THE MEMBERS LEADERSHIP SKILLS USING THE PRINCIPLES AND VALUES OF

THE NATIONAL FRATERNITY. THESE ACTIVITIES ARE PAID FOR SOLELY BY THE

FINANCES THAT ARE PROVIDED THROUGH THE MEMBER'S DUE PAYMENTS.

ACTIVITIES SUCH AS THESE BEGAN DURING THE CHAPTER'S RE-FOUNDING AND

WERE SPONSORED OR ORGANIZED BY OFFICERS IN THE CHAPTER.

FORM 990-EZ, PART V, INFORMATION REGARDING PERSONAL BENEFIT CONTRACTS:

THE ORGANIZATION DID NOT, DURING THE YEAR, RECEIVE ANY FUNDS, DIRECTLY

OR INDIRECTLY, TO PAY PREMIUMS ON A PERSONAL BENEFIT CONTRACT.

THE ORGANIZATION, DID NOT, DURING THE YEAR, PAY ANY PREMIUMS, DIRECTLY

OR INDIRECTLY, ON A PERSONAL BENEFIT CONTRACT.

NOV 1 4 11 NOV 16'11

CINCINNATISERVICE CENTER

LHA For Paperwork Reduction Act Notice , see the instructions for Form 990 or 990-EL Schedule 0 (Form 990 or 990-EZ) (2010)0322110.-24-i1

717031107 781331 10607 - 10607A 2010 . 04050 ALPHA TAU OMEGA FRATERNITY - 10607-01

SCHEDULE O(Form 990 or 990-EZ)

Depsrtrnent of the TreasuryInternal Revenue Service

Name of the organization

Supplemental Information to Form 990 or 990-EZComplete to provide information for responses to spec ific questions on

Form 990 or 990-EZ or to provide any additional information.► Attach to Form 990 or 990-EZ.

No

^_• !Open to;Publlc' ,• lr sp9Cti on

Employer identification number

ALPHA TAU OMEGA FRATERNITY- AUSTIN PEAY 26-2191208

FORM 990-EZ, PART I, LINE 16, OTHER EXPENSES:

DESCRIPTION OF OTHER EXPENSES:

ALUMNI DINNER EXPENSES

AMOUNT:

1,000.

BROTHERHOOD EXPENSES 7,590.

COMMUNITY SERVICE/PHILANTHROPY 3,100.

BANK FEES 288.

INTRAMURAL EXPENSES 212.

MEALS 1,596.

NATIONAL ORGANIZATION EXPENSES 16,893.

OFFICE SUPPLIES 109.

RECRUITMENT EXPENSES 3,011.

SOCIAL EXPENSES 7,932.

WEBSITE 450.

ADVERTISING 60.

INTRAFRATERNITY DUES 1,694.

TOTAL TO FORM 990-EZ, LINE 16 43,935.

FORM 990-EZ, PART III, PRIMARY EXEMPT PURPOSE - TO BIND MEN TOGETHER IN A

BROTHERHOOD BASED UPON ETERNAL AND IMMUTABLE PRINCIPLES, WITH A BOND AS

STRONG AS RIGHT ITSELF AND AS LASTING AS HUMANITY; TO KNOW NO NORTH, NO

SOUTH, NO EAST, NO WEST, BUT TO KNOW MAN AS MAN, TO TEACH THAT TRUE MEN

THE WORLD OVER SHOULD STAND TOGETHER AND CONTEND FOR SUPREMACY OF GOOD

OVER EVIL TO TEACH, NOT POLITICS, BUT MORALS; TO FOSTER, NOT

PARTISANSHIP, BUT THE RECOGNITION OF TRUE MERIT WHEREVER FOUND; TO HAVE

NO NARROWER LIMITS WITHIN WHICH TO WORK TOGETHER FOR THE ELEVATION OF

MAN THAN THE OUTLINES OF THE WORLD.

LHA For Paperwork Reduction Act Notice, see the Instructions for Form 990 or 990-EZ. Schedule 0 (Form 990 or 990-EZ) (2010)03221101-24-11

517031107 781331 10607-10607A 2010.04050 ALPHA TAU O yffffift 1&6^3-01

Alpha Tau Omega Fraternity- Austin Peay State UniversityEIN# 26-2191208

Part I, Question 6

A group ruling was issued to the Alpha Tau Omega Fraternity, Inc.(parent organization) ElN 37-

0152140 and was awarded exempt status on January 10, 1941 as an organization described inSection 501 (c)(7) of the Internal Revenue Code. The Alpha Tau Omega Fraternity-Austin Peay

State University is a subordinate unit of the national chapter and therefore was awarded exempt

status under the group ruling; the group exemption number is 0287 . (See Exhibit #3)

Part II, Question 3a

Name CompensationChris Brinkmann, President 0

Justin Clinard, Vice President 0Rob Clouser, Chaplin 0Doug Austin, Treasurer 0Brian Wathen, Secretary 0Kyle Smith, Historian 0Roger Taylor, Usher 0

Michael Wathen, Sergeant at Arms 0

Dennis Ziolkowski, Director 0James Trotter, Director 0

Mark Williams, Director 0

Reece Bagwell, Director 0

All members of the governing body can be reached at the organization's address and members of

the governing bodies are not compensated.

Part II, Question 7

The qualifications for membership of the organization are set by the National Fraternity and the

local chapter. Such qualifications are only males that attain a minimium high school or college

GPA along with certain values that they possess. There are two classes of membership pledges or

new members and brothers that have been initiated into the National Fraternity. The number of

new members varies depending on the number of potential members the organization has

recruited during the previous semester. The number of brothers or initiated members of the

organization also varies each semester due to enrollment at Austin Peay State University and the

prior members that still meet membership requirements . (See Exhibit #4)

Part II, Question 14

Beginning in 2009, the organization began leasing a 1080 square foot townhome (Suite 12) in the

Greek Village of Austin Peay State University in Clarksville, TN. The rental amount from

7/1/2011 - 6/30/12 is $700.00 monthly.

There is no financial relationship between the two parties except for the transactions of this lease.See attached for a copy of the lease document for 2011 - 2012. (SEE EXHIBIT #5)

EXHIBIT #1

A A

Effective: March 21, 2009Amended:

PREAMBLE

Whereas, the Eta Tau Chapter of the Alpha Tau Omega Fraternity exists by virtue of a charter granted

by the National Fraternity of Alpha Tau Omega; and

Whereas, the Eta Tau Chapter is interested in developing a spirit of loyalty to Austin Peay State

University and in promoting the social, educational, cultural, and spiritual development of its

members; and

Whereas, these objectives can best be obtained in an atmosphere of brotherly love and friendship

where each person knows what is expected of him; and now

Therefore, for the better accomplishment of its objectives, the following Chapter Bylaws and House

Rules are hereby ordained and established by the Eta Tau Chapter of the Alpha Tau Omega Fraternity.

BYLAWS

Article I - Authority

01-0101 These bylaws are established under the authority of the National Fraternity of Alpha

Tau Omega and, in case of any conflict, the A TO National Bylaws, Policies and

procedures of the National Fraternity shall take precedence. Nothing in conflict with

the ATO National Bylaws, Policies and Procedures shall be allowed to exist in the Eta

Tau Chapter Bylaws.

01-0201 Reference herein made to the Bylaws means the ATO National Bylaws, Policies and

Procedures of the Alpha Tau Omega Fraternity dated October 15, 2006, or as later

amended or changed.

01-0301 Reference herein made to the "Fraternity" or "ATO" means the National Fraternity of

Alpha Tau Omega.

01-0401 Reference herein made to the "Chapter" means the Eta Tau Chapter of Alpha TauOmega

01-0501 These Chapter Bylaws, after adoption by a majority vote of active members, shall be in

effect and shall supersede, and regulations previously adopted by the Chapter which

may be in conflict with them.

Article II - Membership

02-0101 Only males shall be eligible to pledge ship and membership in the Fraternity. An

undergraduate member is one who is enrolled as an undergraduate or as a graduate at

Austin Peay State University, and who has been initiated by, or has become affiliated

with, the Eta Tau Chapter. [PP. 10-0101 ]

02-0201 An affiliate is one who is enrolled as a member of a chapter other than that by which he

was initiated. [PP. 10-0102]

02-0301 All members who are not undergraduate members are alumni members. [PP. 10-0103]

02-0401 A member of the Fraternity may affiliate as an undergraduate member with the Eta TauChapter, which is not his chapter of initiation, in the following manner: [PP. 9-3 10 1 ]

02-0402 By written application presented to the Eta Tau Chapter at Austin Peay State University

where he is enrolled together with a certificate of good standing from his chapter of

initiation and chapter(s) of affiliation. [PP. 9-3102]

02-0403 Said certificate of good standing shall be signed by the chapter's President and shall

state that:

a. He is an initiated member or affiliated member of said chapter.

b. He is not financially indebted to said chapter.

c. The chapter carries him on its rolls as a member in good standing.

d. Said chapter knows of no substantial reason why he could not affiliate with another

chapter, if qualified. [PP. 9-3103]

02-0404 The Eta Tau Chapter may approve the said member as an affiliate of the Chapter at a

regular chapter meeting . The method of approval of affiliates shall apply as follows:

a. If at least three-fourths of the members entitled to vote in a Chapter meeting are

present, then the Chapter may, by the affirmative vote of three-fourths of those in

attendance, approves affiliation.

b. The chapter shall vote within thirty days from the date of submission of the

application and certificate(s) of good standing or within thirty days after the

Chapter's academic school year begins, whichever is later. [PP. 9-3104]

02-0405 Once a member is approved as an affiliate of the Chapter, he shall have all the rightsand duties of an undergraduate member of the Eta Tau Chapter. [PP. 9-3105]

02-0406 Upon approval of affiliation, the chapter President shall notify the National Fraternityupon the form provided by the National Fraternity (Chief Executive Officer). [PP. 9-3106]

02-0501 The minimum grade point average required to maintain active undergraduatemembership in the Eta Tau Chapter is a 2.500/4.000 cumulative grade point average.When a member's GPA falls below the requirement he will be placed on scholasticsuspension and may not return to full active membership until his cumulative gradepoint average is at or above the minimum grade point requirement.

02-0502 Active membership shall be defined as an undergraduate member having all the rights,privileges, obligations, and duties of an undergraduate member.

02-0503 The cumulative grade point average shall be defined as the combined academic gradepoint average for all semesters taken at Austin Peay State University and shall notinclude previous course work at other academic institutions.

Article III - Pledges/New Members

03-0101 Only males who have been acquainted with the principles and beliefs of the Fraternityand who meeting the following qualifications may be elected to pledgeship: [PP. 10-0201]

03-0102 Is enrolled as a student at Austin Peay State University and met all of requirements ofthe institution. [PP. 10-0202]

03-0103 Is seeking scholastic achievement. [PP. 10-0203]

03-0104 Is of high moral character and integrity. [PP. 10-0204]

03-0105 Is truly seeking the fraternal brotherhood of the Fraternity based upon the principles

and beliefs with which he has been acquainted. [PP. 10-0205]

03-0106 Is committed to following the alcohol policies set forth by the Fraternity and Chapter.

03-0201 No man who has not completed a semester at Austin Peay State University shall bepledged whose scholastic rank in secondary school was in the lowest third of his class,

and no man who has completed a semester at Austin Peay State University shall be

pledged if his grade point average is below a 2.500/4.000 cumulative grade point

average or he is on academic probation at Austin Peay State University. Exceptions to

this section may be made only upon written permission of the Board of Trustees and

Chief Executive Officer. [PP. 10-1201]

03-0301 The method of selection to pledgeship shall be the nomination of each person to

pledgeship shall be disapproved if at least 20% of the undergraduate members of the

Chapter vote in the negative, except in the case of a direct relative of a member, which

shall require at least 30% voting in the negative. [PP. 10-0401]

03-0401 Election to pledgeship shall not be construed to be election to membership. Before a

pledge may be elected to membership, he may experience a period of membership

education which shall be administered by the Chapter. The period of membership

education shall be not more than twelve academic weeks, excluding initiation. The

period of membership education shall commence on the date that the pledge class

begins instruction. [PP. 10-0402]

03-0402 A pledge may be depledged only if 20% or more of the undergraduate members of the

Chapter vote in favor of depledging, except in the case of a direct relative of a member,

which shall require at least 30% voting in favor of depledging. [PP. 10-0402]

03-0403 Pledgeship is terminated if a pledge ceases to maintain himself as a student at Austin

Peay State University. [PP. 10-0402]

03-0404 No man will continue pledgeship if at the end of his first semester of pledgeship his

grade point average for that semester is below a 2.500/4.000 grade point average.

Exceptions will be only made by the Executive Committee and Board of Trustees in

cases where strong extenuating circumstances exist.

03-0405 A pledge whose pledgeship is terminated solely for scholastic reasons may be

repledged when he meets the scholastic requirement for election to membership. [PP.

10-0402]

03-0501 A pledge shall abide by the ATO National Bylaws, Policies and Procedures and these

Chapter Bylaws.

03-0601 All new pledges shall be formally pledged in accordance with the open Formal

Pledging Ceremony contained in the ATO Ritual.

Article IV - Initiation

04-0101 Only those males who have met the qualifications for pledgeship in 03-0101 through

03-0106 of these Chapter Bylaws and who met the following additional qualifications

may be elected to membership into the Fraternity: [PP. 10-0501]

04-0102 Have met the scholastic requirements. A nonmember shall not be eligible for initiation

unless he has at least a cumulative grade point average of 2.500/4.000 and has passed

with at least an average of 2.500/4.000 in the previous semester. The scholastic

standing of each candidate for initiation shall be approved by the Chairman of the

Board of Trustees. [PP. 10-0502]

04-0103 Have met the financial requirements established by the A TO National Policies and

Procedures and these Chapter bylaws. The ignition fee fo the Fraternity shall be that

set forth in the A TO National Policies and Procedures and is due and payable prior

initiation. [PP. 10-0503]

04-0104 Have been properly pledged, and served as a pledge as a pledge for the minimummembership period prescribed in section 03-0401 of these Chapter Bylaws, has been

instructed in the principles and beliefs of the Fraternity, and subscribes to these

principles and beliefs, and is willing to receive the initiation ceremony. [PP. 10-0505]

04-0105 For whom timely notice of initiation has been given to the Board of trustees. [PP. 10-

0506]

04-0201 Election to membership in the Fraternity shall be at least two weeks prior to the date for

initiation, and no pledge shall be elected to membership in the Chapter if he is

disapproved by at least 15% of the undergraduate members of the Chapter voting in thenegative. [PP. 10-0601]

04-0202 No person shall be invited to become a member of the Fraternity until he has beenelected . [PP. 10-0602]

04-0301 The Chapter shall not initiate a person unless the Treasurer thereof shall have collected

from such person the initiation fee required by the National Fraternity and paid the

same to the Fraternity. [PP. 9-0501]

04-0401 The dates of initiation shall be approved by majority vote of the Executive Committee

and the initiation shall be designated as a regular chapter meeting.

04-0501 The Chapter may elect a person to membership by virtue of exceptional service to the

Chapter or to the Fraternity who is worthy of membership and who meets the following

qualifications: [PP. 10-0701]

04-0502 Is recommended for election to membership by a member of the Chapter, board of

trustees or alumni association . [PP. 10-0702]

04-0503 Is elected by the Chapter as prescribed in 04-0201 of these Chapter Bylaws. [PP. 10-0703]

04-0504 Is approved by the chairman of the Chapter's Board of Trustees. [PP. 10-0704]

04-0601 A pledge may be initiated posthumously, if he was in good standing at the time of

death. The Chapter shall submit a written petition to the Board of Trustees which must

be approved before the posthumous initiation. [PP. 10-0801]

Article V - Ritual05-0101 The copies of the Ritual and Secret Work in the possession of the Chapter shall be the

responsibility of the Chapter President, and shall be kept, when not in use, in a safe and

secure place so that no non-member shall have access to them. [PP. 13-0102]

05-0201 All ceremonies contained in the Ritual shall be secret and never communicated to any

non-member, except that the Open Pledging Ceremony, Colony Ceremonies and Public

Ceremonies of Remembrance may be attended by parents, school officials and other

guests. [PP. 13-0201]

05-0301 Such parts of the Ritual as are now or may hereafter be printed in cipher shall be known

as the Secret Work, and the key word shall never be communicated in writing or

written . [PP. 13-0301]

05-0401 No part of the Secret Work shall be written, carved, engraved or printed by any member

except in cipher, save at a meeting of a subordinate entity engaged in studying the same

or in the performance of a member's duties as an officer; and all translations thereof

shall be destroyed. [PP. 13-0401 ]

Article VI - Scholarship

06-0101 It shall be the endeavor of the Chapter to assist each member to achieve as high a

degree of scholarship as is possible.

06-0201 It is expected the Chapter grade point average exceed the campus all-men's grade point

average and the all-fraternity grade point average. The Chapter should strive to

achieve a 3.000 grade point average for each semester.

06-0301 The minimum cumulative grade point average for active membership shall be defined

in section 02-0501 of these Chapter Bylaws.

Article VII - Finances

07-0101 The cost of operating and maintaining the social activities , duties and assessments, and

other programs of the Chapter shall be borne by local chapter membership dues and

necessary assessments.

07-0201 The funds of the Chapter shall not be used by any person for his personal benefit, nor

for any purpose other than that approved by the Chapter. No funds of the Chapter will

be loaned to anyone at anytime.

07-0301 Each pledge and member shall maintain a current contract of membership with the

Treasurer and will sign a contract at the beginning of each school year which commits

him to the financial obligations of National dues, National insurance, and local chapter

membership dues. A member who fails to execute a written contract of membership

when requested shall be considered to be immediately suspended until he executes the

written contract. [PP. 10-2301]

07-0302 Members are required to pay their semester dues on the first chapter meeting of each

semester.

07-0303 Chapter membership dues shall be $350.00 each semester.

07-0401 Any contract affecting to Chapter and Alpha Tau Omega must first be presented to the

Executive Committee and approved before it can be deemed official by the Chapter.

07-0501 The chapter shall finance the cost of all fees , hotel accommodations, and travel

expenses for ATO Congress for the President/Official Delegate to be in attendance. In

the event that the President does not attend Congress , the official Chapter delegate will

be awarded this funding.

07-0601 The Chapter shall finance the cost of all fees, hotel accommodations, and travel

expenses for the newly elected chapter presidet to attend the National Fraternity's

Presidents Retreat annually.

07-0701 All disbursements of Chapter funds will be dually countersigned by the President and

Treasurer. The Vice-President may countersign disbursements in the absence of thePresident.

07-0801 In addition to the Chapter's checking account, the Chapter may utilize a bank debit card

for disbursing Chapter funds. All debit card disbursements shall be made by the

Treasurer with written approval of the President (or Vice-President in the President's

absence).

07-0802 The Treasurer will keep the chapter's debit card in his possession and safely stored.

The pin number must be kept secret. The President and Vice-President are the only

other officers approved to use the debit card.

07-0803 The use of the Chapter's debit card for the purpose of receiving cash from the bank or

ATM is prohibited.

Article VII - Meetings

08-0101 The Chapter shall hold regular meetings weekly during the academic year. The chapter

shall hold a minimum of at least two regular meetings monthly during the regular

academic year. [PP. 09-0601]

08-0102 The time and location of regular meetings will be set by the President and may be

changed at any time by a two-thirds vote of the members of the Chapter present and

voting.

08-0103 At least one (1) formal meeting shall be held each month during the academic year.

08-0201 A majority of the undergraduate members of the Chapter shall constitute a quorum forthe transaction of business. [PP. 09-0601 ]

08-0301 The President may call such special meetings as he deems necessary. [PP. 09-0602]

08-0401 Meetings shall be opened, conducted, and closed in the manner prescribed in the ATORitual. [PP. 09-0603]

08-0501 Any parliamentary procedure in meetings not covered by the ATO Ritual, National

Bylaws and Policies and Procedures, or Bylaws of the Chapter, shall be governed byRobert 's Rules ofOrder Revised.

08-0601 Attendance at all meetings is required of all members unless a written request is

submitted and approved by a majority vote of the Executive Committee.

a. Request must be submitted prior to the absence or not longer than the following

Executive Committee meeting.

b. Any unexcused absence from a chapter meeting will result in a penalty determined

and enforced by the Executive Committee. Three (3) unexcused absences, during

the semester, will result in disciplinary action by the Judicial Committee and loss of

voting rights, including voting on membership.

08-0701 Any decision made by the Executive Committee may be amended or reversed by a two-

thirds vote of the Chapter at a regular meeting.

Article IX - Chapter Officers and Election of Officers

09-0101 The officers of the Chapter and their rank shall be as follows:

1. President (Worthy Master)

2. Vice-President (Worthy Marshal)

3. Chaplain (Worthy Chaplain)

4. Treasurer (Worthy Keeper of Exchequer)

5. Secretary (Worthy Scribe)

6. Risk Management Officer

7. Historian (Worthy Keeper of Annals)

8. Sergeant-at-Arms (Worthy Usher)

9. Doorkeeper (Worthy Sentinal)

10. Membership Education Chairman

11. Public Relations Officer12. Social Service Coordinator

13. Alumni Relations Officer14. Membership Recruitment Chairman

15. Scholarship Chairman

16. Social Chairman17. Intramural Chairman18. Interfraternity Council Representative

19. True Merit Officer

20. Fundraising Officer

21. House Manager [PP. 09-0701]

09-0102 The following officers shall be elected by a majority vote of the qualified

undergraduate members present at a regular meeting of the Chapter:

1. President (Worthy Master)

2. Vice-President (Worthy Marshal)3. Chaplain (Worthy Chaplain)4. Treasurer (Worthy Keeper of Exchequer)

5. Secretary (Worthy Scribe)

6. Risk Management

7. Historian (Worthy Keeper of Annals)

8. Membership Recruitment Chairman

9. Membership Education Chairman

10. House Manager [PP. 09-0702]

09-0103 The following officers shall be appointed by the President, with the advice and consent

of the Executive committee:

1. Sergeant-at-Arms (Worthy Usher)

2. Doorkeeper (Worthy Sentinel)

3. Public Relations Officer

4. Social Service Coordinator5. Alumni Relations Officer6. Scholarship Chairman7. Social Chairman8. Intramural Chairman9. Intrafraternity Council Representative

10. True Merit Officer

11. Fundraising Officer [PP. 09-0702]

09-0104 The House Manager shall only be an officer of the Chapter when there is a designated

chapter house and shall be elected to office as prescribed in section 09-0102. The same

will hold true for the House Management committee.

09-0105 Other officers may be appointed by the President, with the advice and consent of the

Executive Committee. [PP. 09-0702]

09-0201 The term of office for elected officers of the Chapter shall be of not less than one year

duration and will take effect following the election of new officers in November. For

good cause , and with the approval of the Board of Trustees and the Chief Executive

Officer, the chapter may elect said officers for a lesser term. [PP. 09-0704]

09-0202 The President may not be re-elected to a second consecutive term of office.

09-0301 Election of officers shall be held at the last chapter meeting of November of each year.

09-0302 Before each election, the President shall read the names of those qualified. To bequalified for election , a person must:

a. be a member of the Fraternity and an undergraduate member of the Eta TauChapter.

b. At the time of election, not be financially delinquent to the Fraternity or the

Chapter.

c. At the time of election, have a cumulative grade point average of at least

2.500/4.000 and has passed with at least an average 2.500/4.000 the hours electedduring the semester in which he was in attendance preceding his election.

d. Have provided the Chief Executive Officer all membership fees and records

required by him and the ATO National Policies and Procedures. [PP. 09-0706]

09-0401 An officer training retreat shall be conducted for newly elected officers. The outgoing

officers shall have all records up-to-date and shall turn them over, together with allproperty pertaining thereto, to the newly-installed officers.

09-0402 Officers shall be installed in the manner prescribed in the ATO Ritual , which shall takeplace during the first meeting of the following year after elections . [PP. 9-0709]

09-0403 Immediately after the installation of officers, the outgoing President shall give such

notice concerning the newly-elected officers to the National Fraternity. [PP. 9-3901 ]

09-0404 The newly elected President is required to attend the ATO Presidents Retreat.

09-0501 Any officer or chairman who allows his financial indebtedness to the Chapter to remain

delinquent more than 60 days shall immediately become disqualified for the office,

which he holds, and the Executive Committee shall call another election or appoint a

new officer immediately.

09-0502 All officers must remain students in good standing at Austin Peay State University

during their term of office. [PP. 09-0702]

09-0601 If at any time in the course of his office the President for reason permanently vacates

his office, the Vice-president will immediately assume his duties and responsibilities

until, at the earliest date, an election shall be held to elect a duly qualified person to the

office of President for the duration of the regularly scheduled term. [PP. 9-0705]

09-0602 In the case of a vacancy in an elected office other than that of the President, the

President shall appoint an interim officer to fill the post until a meeting can be held at

the earlies possible date to elect the new officer. [P. 9-0705]

Article X - Duties of Officers

10-0101 President (Worthy Master)

a. He shall be chief executive officer of the Chapter and shall have general chare of its

affairs. [PP. 9-0801]

b. He shall preside at all meetings of the Chapter. [PP .9-0802]

c. He shall conduct the correspondence of the Chapter with the National officers,

Board of Directors, National Chancellor, Chief Executive Officer and Board ofTrustees. [PP. 9-0804]

d. He shall perform such duties as Worthy Master as prescribed in the Ritual. He shall

perform such other duties as may be required of him by the Policies and

Procedures. [PP. 9-0804]

e. He shall be responsible for familiarizing himself and the Chapter with the aspects of

the Ritual at least twice a year. [PP. 9-0601 ]

f. The President, when finding that probable cause exists to believe that a member or

pledge is or has been involved in conduct prejudicial to the interests of theFraternity, with notice to the Board of Trustees, suspend any member or pledge.This suspension shall last no longer than twenty calendar days. During this time

period, the Vice-President shall conduct an investigation and shall present his

finding to an Executive Committee of the Chapter. Such Executive Committee

shall proceed as provided in the Rules of the National Chancellor. [PP. 9-0830]

g. When a member or pledge is more than sixty days in arrears to his Chapter

indebtedness, the President may, with the approval of the Board of Trustees,

suspend the member or pledge until such indebtedness is settled or until disciplinaryproceedings under the rules of the National Chancellor have been concluded. [PP.

9-0831]

h. He shall be liaison officer between the Chapter and university administration.

i. He shall be a member of the Board of Trustees for the Chapter.

j. He shall be responsible for an annual goal setting retreat at the beginning of each

semester.

k. He shall complete all forms and reports required by the National Fraternity

regarding chapter membership.

1. He shall countersign all disbursements of Chapter funds.

m. He shall be the liaison between the campus/local media and the Chapter.

n. He shall be the official representative/delegate to the biennial ATO Congress.

o. He will attend the ATO Chapter Presidents Retreat each year.

p. He shall be a member of the Executive Committee.

q. He shall be a member of the Judicial Committee.

10-0201 Vice-President (Worthy Marshal)

a. He shall assist the President in the duties of his office.

b. He shall perform such duties as the Worthy Marshal as prescribed in the Ritual. He

shall perform such other duties as may be required of him by the Policies and

Procedure. [PP. 9-0901]

c. He is in charge of all appointed officers and committees and shall coordinate theiractivities.

d. He shall coordinate the preparation and submission of the Annual Report and

Awards Application to the National Headquarters.

e. He shall countersign all disbursements of Chapter funds in the absence of the

President.

f. He shall be the chairman of to Executive Committee.

g. He shall be the chairman of the Judicial Committee.

h. He shall be a member of the Chapter Bylaws Committee.

i. He shall maintain a book of precedence for the Judicial Committee. It shall contain

all cases brought before the committee.

10-0301 Chaplain (Worthy Chaplain)

a. He shall be the spiritual leader of the Chapter. He shall perform such duties as

Worthy Chaplain as prescribed in the Ritual. He shall perform such other duties as

may be required of him by the President and the Policies and Procedures. [PP. 9-

0951]

b. He shall be responsible for the correct performance of the ATO Ritual.

c. He shall be responsible for all planning and directing of brotherhood (Chapter only)

activities and events for the Chapter It shall be his responsibility to organize at least

one brotherhood activity a month.

d. He shall be responsible for the promotion of total brotherhood throughout the

Chapter and brotherhood between members and pledges.

e. He shall be responsible for organizing and planning of a brotherhood retreat each

semester.

f. He shall be a member of the Executive Committee.

g. He shall be a member ad the mediator of the Judicial Committee.

h. He shall be a member of the Membership Education Committee.

10-0401 Treasurer (Worthy Keeper of Exchequer)

a. He shall be the chief financial officer of the Chapter.

b. He shall keep accurate accounts of receipts and disbursements in books belonging

to the Chapter, insure the safekeeping of its funds, collect all moneys due to the

Chapter, insure the payment of the Chapter obligations, and shall render to the

Chapter monthly a statement of its financial conditions. [PP. 9-1001 ]

c. He shall perform such duties as Worthy Keeper of Exchequer as prescribed in the

Ritual. He shall perform other duties as may be required by the Policies and


d. He shall faithfully collect fees of the Fraternity and pay the same to the ChiefExecutive Officer as required by law. Failure to pay such fees after collection shall

be deemed misappropriation of Fraternity funds. [PP. 9-1002]

The Treasurer shall enforce the written contract of membership, shall pursue all

legal remedies to enforce the financial obligations of any member, provide a

monthly written report to the Chapter of the financial condition of the Chapter and

devise financial incentive programs to be approved by the Chapter to promote and

encourage prompt payment of all sums due and owing. [PP. 9-1020]

f. He is responsible for all fiscal transactions during his term of office, including fiscal

review by the Board of Trustees or independent auditor following the completion of

the fiscal year.

g. He shall sign all disbursements of Chapter funds, which shall be countersigned bythe President or Vice-President in the absence of the President.

h. He shall advise the Chapter on all expenditures.

He shall oversee the development of a semester budget and recommend to the

Chapter for approval.

j. He shall be the chairman of the Finance Committee.

k. He shall be a member of the Executive Committee.

1. The Current as well as the previous Treasurer will be responsible for filing

the Chapter's correct tax documentation. The following is the Internal

Revenue Service's filing requirements for a form 990 and 990ez, depending

on the Chapters income.

The Form 990 must be filed by the 15th day of the 5`h month after the

organization's accounting period ends (May 15th for calendar-year filer).

This deadline applies to your organization. If the regular due date falls on a

Saturday, Sunday or legal holiday, file on the next business day.

The filing address is:Department of the TreasuryInternal Revenue Service Center

Ogden, UT 84201-0027.

Here are the filing threshold amounts as to which form an organization

should complete:

receipts normally < $50,000 File Form 990-N

receipts < $200,000, and Total assets < $500,000 FileForm 990-EZ

receipts >_ $200,000, or Total assets > $500,000 File Form 990

A Form 990 or 990EZ can be extended by filing a Form 8868 by your

organization's filing date. By filing this form this will extend the due date

by 3 months (extended due date for a calendar year filer is August 1511). A

tax exempt organization is also able to file an additional 3 month extension

(extended due date for a calendar year filer is November 15'h) .

If there are ever any questions pertaining to these requirements you can go

to the following IRS link http://www.irs.gov/charities/index.html for more

information on Form 990s.

in. He shall be a member of the Judicial Committee.

10-0501 Secretary (Worthy Scribe)

a. He shall keep accurate minutes of all meetings in a book belonging to the Chapter

and provided for that purpose. Meetings include chapter, executive committee, and

judicial committee. He shall send an exact duplicate copy of all minutes to the

Chairman of the Board of Trustees and National Headquarters within ten days after

each formal or informal meeting. [PP. 9-1201 ]

b. He shall, under the supervision of the President, conduct the correspondence of the

Chapter, except the correspondence with the National officers, National Chancellor,

Board of Directors, Chief Executive Officer and Board of Trustees. [PP. 9-1202]

c. He shall perform such duties as Worthy Scribe as prescribed in the Ritual. He shall



d. He shall maintain an adequate correspondence and reference file for chapter

records.

e. He shall post and email the minutes of the chapter meeting to the Chapter, Board of

Trustees, and National Headquarters following each week's chapter meeting.

f. He shall keep an accurate account of attendance at all chapter meetings and

functions.

g. He shall be a member and the recorder for the Executive Committee.

h. He shall be a member and the recorder for the Judicial Committee.

i. He shall be the chairman of the Bylaws Committee.

10-0601 Risk Management Officer

a. He shall serve as the Chapter's risk management officer for the purposes of

educating the Chapter on risk management policies. [PP. 9-1901]

b. He shall be in charge of educating the Chapter on the ATO Risk Management

Policy. [PP. 9-1902]

c. He shall be responsible for planning and running educational sessions regarding

alcohol management . [PP. 9-1903]

d. He shall be in charge of the implementation of the ATO Risk Management Policy.

e. He shall be a member of the Executive He shall be a member of the Executive

Committee.

f. He shall be the chairman of the Risk Management Committee.

g. He shall be a member of the Social Committee.

h. He shall be a member of the Membership Education Committee.

10-0701 Historian (Worthy Keeper of Annals)

a. He shall collect and preserve information of historical interest concerning the

Chapter and the members thereof. [PP. 9-1101]

b. He shall keep an accurate roll of the members of the Chapter. [PP. 9-1102]

c. He shall maintain a roll of all members affiliated with the Chapter which shall be

separate from the chapter roll. He shall report promptly to the Chief Eecutive

Officer all members who may affiliate with the Chapter. [PP. 9-1103]

d. He shall maintain a record of addresses of alumni members of his Chapter, and shall

furnish copies and corrections to the Chief Executive Officer upon request. [PP. 9-

1104]

He shall keep among the records of his office by card, or other system, a complete

list of the initiates of the Chapter, and as far as possible, the correct address of each,

and all matters of historical importance which may come to his knowledge. [PP. 9-

1105]

f. He shall report all deaths of members of the Chapter to the Chief Executive Officer.

[PP. 9-1106]

g. He shall perform such duties as Worthy Keeper of Annals as prescribed Ritual. He

shall perform other duties as may be required of him by the Policies and


h. He shall collect and preserve information of historical interest (videos, newspaperarticles, Chapter or individual achievements) concerning the Chapter and itsmembers and forwards copies to the National Headquarters.

i. He shall be responsible for the upkeep of the chapter scrapbook and guest book.

j. He shall maintain an up-to-date file on alumni of other chapters residing in the area.

k. He shall be a member of the Alumni relations Committee.

1. He shall be a member of the Executive Committee.

10-0801 Sergeant-at-Arms (Worthy Usher)

a. He shall , under the direction of the President , preserve order at meetings . [PP. 9-

1301]

b. He shall have charge of the chapter meeting room, prepare it for meetings, and have

the custody of the regalia and ritual equipment. [PP. 9-1302]

c. He shall have the duties as Worthy Usher as prescribed in the Ritual. He shall



10-0901 Doorkeeper (Worthy Sentinel)

a. He shall admit to the meeting thereof only such persons as may be qualified. [PP. 9-

1401]

b. He shall assist the Sergeant-at-Arms in the performance of his duties. [PP. 9-1402]

c. He shall perform such duties as Worthy Sentinel as prescribed in the Ritual. He

shall perform such other duties as may be required by him by the Policies and


10-1001 Membership Education

a. He shall be the coordinator of a true membership program which encompasses allmembers. [PP. 9-1501]

b. He shall provide for a structured program for each pledge class lasting not longer

than twelve academic weeks. He shall use the National Fraternity's new

member/pledge manual (Alpha Tau Omega: The Positive Experience Guide). [PP.

9-1502]

c. He shall be responsible for formally pledging all prospective members in

accordance with the open Formal Pledging Ceremony.

d. He shall not conduct, condone or allow any pledge activities or actions that would

be considered hazing as defined by ATO Risk Management Policies . [PP. 9-1503]

e. He shall perform other duties as may be required by him by the Policies and


f. He shall provide for a continuation of each member's education after initiation.

g. He shall educate and encourage members to enroll programs offered by the

National Fraternity, including but not limited to The LeaderShape Institute,

Regional Leadership Conferences, ATO Congress, Altitude, True Merit Character.

h. He shall be the chairman of the Membership Education Committee.

i. He shall be a member of the Executive Committee.

j. He shall be a member of the Scholarship Committee.

10-1101 Public Relations Officer

a. He shall prepare at such times, and in accordance with such rules as the Editor of

The Palm shall prescribe, items from the Chapter for consideration of publication in

each issue of the Palm, and with the approval thereof by the President, shall forward

the same to the Editor. [PP. 9-1601]

b. He shall perform such other duties as required of him by the Policies andProcedures. [PP. 9-1602]

He shall prepare and cause to be published periodic newsletters regarding chapter

activities and assist the Alumni Relations Officer with preparing alumni

newsletters.

d. He shall submit advertisements and articles to the media, including the school

newspaper.

e. He shall serve as the liaison official for the Chapter with parents for the purpose of

formulating and executing projects for the betterment of parent relations with the

Chapter and the Fraternity.

f. He shall be responsible for overseeing the upkeep and maintenance of the chapter's

website.

g. He shall be the chairman of the Public Relations Committee.

h. He shall be a member of the Alumni Relations Committee.

10-1201 Social Service Coordinator

a. He shall direct the Chapter in formulating and executing projects and services for

the betterment of the community and Fraternity. [PP. 9-1701]

b. He shall be responsible for involving the entire Chapter in continuing programs of

social service. [PP. 9-1702]

c. He shall perform such other duties as required of him by the Policies and


d. He shall maintain the records of the member's social service hours and report them

to the Secretary.

e. He shall be the chairman of the Social Service Committee.

10-1301 Alumni Relations Officer

a. He shall serve as the liaison official for the Chapter with alumni and alumni

association for the purpose of formulating and executing projects for the betterment

of alumni relations with the Chapter and the Fraternity. [9-1801]

b. He shall be responsible for involving in a continuing program for this purpose. [9-

1802]

c. He shall perform such other duties as required of him by the Policies and


d. He shall attend all meetings of the local alumni organization and the Board ofTrustees.

e. He shall schedule and organize special alumni/chapter functions.

f. He shall assist the Historian in maintaining an up-to-date biographical and the

address file for all chapter alumni and alumni of other chapters and colonies in the

area.

g. He shall prepare and cause to be published at least two alumni newsletters or e-newsletters annually.

h. He and the Historian shall publish an alumni directory every year.

i. He shall be the chairman of the Alumni Relations Committee.

10-1401 Membership Recruitment Chairman

a. He is responsible for recruiting outstanding, qualified men who will become

pledges and then undergraduate members of the Chapter and the Fraternity.

b. He shall organize the recruitment program of the Chapter each semester.

c. He shall, with assistance from the Public Relations Officer, coordinate the

preparation of all chapter recruitment publications.

d. He shall enlist the aid of members and alumni in carrying out the program.

e. He shall be a member of the Executive Committee.

f. He shall be the chairman of the Membership Recruitment Committee.

g. He shall be a member of the Membership Education Committee.

h. He shall be a member of the Scholarship Committee.

10-1501 Scholarship Chairman

a. He shall be responsible for all scholarship programs for the Chapter, includingstudy hours, pledge and active scholastic achievements.

b. He shall be responsible for involving the entire Chapter in continuing programs of

scholastic excellence and achieving a 3.000 or better Chapter Grade Point Average.

c. He shall establish and maintain a chapter library.

d. He shall be responsible for encouraging members to submit for all National

Fraternity, ATO Foundation, and local scholastic honors and awards.

e. He shall be the chairman of the Scholarship Committee.

f. He shall be a member of the Membership Education Committee.

10-1601 Social Chairman

a. He shall be in charge of planning and directing the social program of the Chapter.

b. He shall assist the Risk Management Officer in the performance of his duties.

c. He shall be the chairman of the Social Committee.

d. He shall be a member of the Risk Management Committee.

10-1701 Intramural Chairman

a. He shall be responsible for organizing all individual and team athletic activities for

the Chapter.

b. He shall maintain the chapter athletic equipment and uniforms.

10-1801 Interfraternity Council Representative

a. He shall attend all IFC meetings and report the outcome to the Chapter.

b. He shall be the official representative to the IFC.

10-1901 True Merit Officer

a. He shall assist the President in completing and providing documentation for the

Annual Report & Awards Application required by the Fraternity.

10-2001 Fundraising Officer

a. He shall plan and organize all fundraising events by the Chapter.

b. He shall be a member of the Finance committee.

10-2101 House Manager

a. He shall be in charge of the physical plan of the Chapter House, its care,

maintenance and physical operations.

b. He shall develop an annual schedule of house maintenance items, major repairs, and

equipment replacements.

c. He shall arrange for required repairs.

d. He shall purchase all cleaning, maintenance, and bathroom supplies in accordance

with the chapter budget.

e. He shall make a complete inventory of all supplies and equipment on hand.

f. He shall arrange for annual fire and safety inspections of the house, preferably by

licensed professionals and develop a fire escape plan for all members to understand.

g. He shall develop daily or weekly work schedules for all members to keep the houseclean.

h. Additional duties may be carried out from the House Rules.

i. He shall be the chairman of the House Management Committee.

Article XI - Standing Committees

11-0101 The standing committees of the Chapter shall include:

a. Executive

b. Judicial

c. Chapter Bylawsd. Financee. Risk Managementf. Membership Recruitment

g. Membership Education

h. Public Relations

i. Social Servicej. Alumni Relations

k. Scholarship1. Social

11-0102 The President shall appoint, with the advice and consent of the Executive Committee,

such committees and members thereof as he shall deem necessary for the efficientoperation of the Chapter.

11-0103 A majority (half plus one) of the members of a committee shall constitute a quorum forthe transaction of business.

11-0104 All members shall hold an Executive Office, Appointive Office, or serve on at least one

committee.

11-0105 All pledges shall serve on a Standing Committee, with the exception of Executive andJudicial committees.

11-0201 The Executive Committee shall be composed of (9) members: The Vice-President,

who shall preside at all meetings; the President, the Chaplain, the Treasurer, the

Secretary, the Risk Management Officer, the Historian, the Membership RecruitmentChairman, and the Membership Education Chairman.

11-0202 All members of the Executive Committee shall have one vote therein, except the Vice-

President, who shall only vote if the voting members are equally divided.

11-0203 Executive Committee meetings of the Chapter shall be held weekly during the college

academic year on such days as determined by the Executive Committee.

11-0204 Executive Committee meetings shall be open to other officers and committee chairmen

upon invitation.

11-0205 The duties of the Executive Committee shall be to:

a. Act as a clearing committee for business that is known to come before the Chapter.

b. Recommend chapter policies and changes in existing policies.

c. Formulate short and long-range plans for the Chapter

d. Assist the President in developing the agendas for chapter meetings.

e. Construe, interpret and enforce these Bylaws.

f. Approve appointments of the President that require approval.

g. Verify the appointment of committee members.

h. Remove appointed Chapter officers if needed.

i. Require that chapter officers perform their duties.

j. Prepare a semester calendar before the first meeting of the semester.

11-0301 The Judicial Committee shall be composed of (9) members: The Vice-President, who

shall preside at all meetings; the President, the Chaplain, the Treasurer, the Secretary,

and four (4) appointed by the resident with the consent of the Executive Committee.

11-0302 All members of the Judicial Committee shall have one vote therein, except the Vice-

President, who shall only vote if the voting members are equally divided.

11-0303 The duties of the Judicial Committee shall be to:

a. Serve as the chapter judiciary board to which all disciplinary problems are referred

for action.

b. Investigate, rule, and discipline member(s) under review.

c. Determine disciplinary actions to be taken against members who violate rules.

d. Record all opinions of the committee for future reference.

e. Review all appeals of fines levied against members by the Chapter.

f. Educate the Chapter on membership standards and adhering to those standards.

11-0401 The duties of the Chapter Bylaws Committee shall be to:

a. Act as a clearing committee for the bylaw amendments before they are presented to

the Executive Committee.

b. The committee should periodically evaluate and suggest changes of the Bylaws, and

submit those changes for review to the Executive Committee and approval by the

Chapter.

c. Maintain an updated copy of the Chapter Bylaws and House Rules.

d. Make Changes after approved by the Chapter to the Bylaws and House Rules and

for distributing updated copies to chapter members, advisors, and the National

Headquarters.

11-0501 The duties of the Finance Committee shall be to:

a. Prepare the semester budget to be presented during the first meeting of the semester

for approval of the Chapter.

b. Make monthly inspections of expenditures to see that they are within the budget.

c. Recommend to the Chapter the expenditure of all funds received and notspecifically budgeted.

d. Compile the monthly, quarterly, and annual financial reports required by theInternal Revenue Service and the National Fraternity.

e. Coordinate all of the chapter fundraising events and participation.

11-0601 The duties of the Public Relations Committee shall be to:

a. Coordinate and prepare publications and communications needed for chapter

activities.

b. Assist the Alumni Relations Officer in preparing at least two alumni newsletters or

e-newsletters each year.

c. Write thank you letters and cards when appropriate.

d. Promote good public relations within the Chapter.

e. Work with the Social Chairman on publicity for open invitation, substance-free,

events.

f. Review all text, images and/or designs so they are consistent with section 14-0201

of these Chapter Bylaws.

g. Design and distribute all t-shirt designs for the Chapter that are approved by the

Chief Executive Officer or his designee to be in accordance with Paragraphs 14-

0701 through 14-0702 of the Policies and Procedures.

11-0701 The duties of the Social Service Committee shall be to:

a. Plan, organize and supervise all chapter social service projects.

b. Provide for the involvement of all new members and members in social service

projects.

c. Schedule at least two (2) social service events per month.

11-0801 The duties of the Alumni Relations Committee shall be to:

a. Plan and organize the chapter alumni relations program.

b. Coordinate, in conjunction with the Board of Trustees, and produce the

parent/alumni newsletter or e-newsletter each semester.

c. Discuss and plan Homecoming and Founder's Day activities.

11-0901 The Membership Recruitment Committee shall be composed of at least four (4)

members: The Membership Recruitment Chairman, who shall preside at all meetings;

and at least three (3) appointed by the President with the consent of the Executive

Committee.

11-0902 The duties of the Membership Recruitment Committee shall be to:

a. Assist the Membership Recruitment Chairman in developing the year-round

recruitment program for the Chapter to attract new members.

b. Plan and monitor all recruitment activities, and evaluate the recruitment program

periodically, and revise the program as necessary.

c. Secure the names of prospective recruits from alumni and members of the Chapter.

d. Establish contact with prospective new members and arrange for them to visit with

the Chapter in accordance with the rules of the university and Interfraternity

Council.

e. Interview and recommend to the Chapter for final approval prospective recruits,

along with distributing bids.

11-1001 The Membership Education Committee shall be composed of at least eight (8)

members: The Membership Education Chairman, who shall preside at all meetings; the

Chaplain, the Risk Management Officer, the Membership Recruitment Chairman, the

Scholarship Chairman, and at least three (3) members appointed by the President with

the consent of the Executive Committee.

11-1002 The duties of the Membership Education Committee shall be to:

a. Plan and organize a structured program for each pledge class lasting not longer than

twelve academic weeks utilizing the National Fraternity's members manual (Alpha

Tau Omega: The Positive Experience) and any other relevant materials in the

education of members (The Positive Experience Guide).

b. Develop a comprehensive, progressive education program which contains no

hazing.

c. Refer any allegations of hazing to the Judicial Committee for further review.

d. Develop a program for continuing the education of a member beyond initiation.

e. Encourage members to participate in all programs offered by the NationalFraternity, including but not limited to The LeaderShape Institute, Regional

Leadership Conferences, ATO Congress, Noah's Ark.

11-1101 The duties of the Scholarship Committee shall be to:

a. Establish goals for the scholastic achievement of the Chapter.

b. Promote improvement of scholarship through administering the chapter scholarshipprogram by all members and rewards academic excellence.

c. Secure and maintain information in connection with the scholarship standing of new

members and members of the Chapter.

d. Submit applications for all scholastic honors and awards.

11-1201 The duties of the Social Committee shall be to:

a. Plan and supervise all social activities of the Chapter such as exchanges, mixers,

formals, and date parties.

b. Encourage and maintain god social relations with other campus organizations.

11-1301 The duties of the Risk Management Committee shall be to:

a. Assist the Risk Management Officer in carrying out his duties.

b. Educate the Chapter and pledges on risk management policies.

c. Plan educational sessions regarding alcohol management.

d. Implement the ATO Risk Management Policy for all activities.

e. Educate the Chapter on fire safety.

11-1401 The duties of the House Management Committee shall be to:

a. Assist the House Manager in carrying out his duties.

b. Prepare an annual house repair and maintenance budget for submission to the

Finance Committee.

c. Meet prior to the fall `work week' and plan work projects needed to put the house

into proper condition for the coming school year.

d. Advise on transactions with local businessmen to ensure that Chapter is purchasingsupplies at the most economical prices.

e. Conduct an annual inventory of all chapter-owned equipment.

f. Review the chapter house insurance policy and ensure that the chapter house is

covered by adequate replacement and liability insurance.

g. Lock and secure all chapter facilities when the house is closed.

h. Conduct routine fire and safety checks, preferably by licensed officials.

i. Forecast and recommend long-range house improvements to the HouseCorporation.

j. Conduct at least one surprise fire drill each semester.

Article XII - Board of Trustees

12-0101 There is established a Board of Trustees for the Eta Tau Chapter, whose members are

appointed by the Chief Executive Officer and serve at the pleasure of the Chief

Executive Officer. The members of the Board of Trustees shall select a Chairman and

such other officers as they shall determine.

12-0201 The duties of the Board of Trustees shall include, but need not be limited to:

a. Assist the Chief Executive Officer with matters relating to the Chapter.

b. Attend meetings and ceremonies of the Chapter as often as possible.

c. Counsel and advise the officers and members of the Chapter.

d. Work with the Chapter to promote alumni interest, activities and investment in the

Chapter. [PP. 8-0402]

12-0301 The powers of the Board of Trustees shall include, but need not be limited to:

a. The Board of Trustees shall possess all the powers of the Board of Directors with

regard to the Chapter's charter.

b. The Board of Trustees shall possess judicial powers in regard to that Chapter as

extended to all Boards of Trustees by the National Chancellor. In disciplinary

matters, the Board of Trustees shall utilize procedures prescribed in the rules of theNational Chancellor.

c. Judicial decisions of the Board of Trustees shall be subject to review by theNational Chancellor. Other decisions of the Board of Trustees shall be subject toreview by the Chief Executive Officer.

The Chairman of the Board of Trustees shall possess the powers of the Board ofTrustees with regard to the Chapter, subject to review and approval by the Chapter'sBoard of Trustees. Other powers and duties may be delegated or assigned to theChairman by the Board of Trustees. [PP. 8-0403]

12-0401 The Board of Trustees, when finding that probable cause exists to believe that amember or pledge is or has been involved in conduct prejudicial to the interest of theFraternity, may suspend a member or pledge form the Fraternity or a Chapter officerfrom his office. This suspension shall last no longer than 60 days, except if extendedby the Judicial Committee of the Board of Directors. The Board of Trustees shallnotify the Chief Executive Officer, who may terminate the suspension. The Board ofTrustees shall investigate the facts and circumstances concerning the suspension andshall either terminate the suspension, refer the matter to the Executive Board of theChapter or the Chief Executive Officer or decide the matter itself. Decisions shall be in

accordance with the rules of the National Chancellor. [PP. 8-0406]

Article XIII - Judicial/ Discipline

13-0101 A member, chapter or alumni association may be disciplined for the following:

a. For any violation of the ATO National Bylaws or Policies and Procedures or theseBylaws or House Rules of the Chapter thereof;

b. For any conduct prejudicial to the interests of the Fraternity or of Chapter thereof,or

c. For any offense against the laws of any city, county, state, or federal government.

A member who has been found guilty by any court of law anywhere of an offense,felony or misdemeanor, involving moral turpitude may be regarded to be guilty ofconduct prejudicial to the interests of the Fraternity. Failure on the part of a member topay his indebtedness shall be regarded as prejudicial to the interests of the Chapter.

13-0102 Ignorance of the Chapter Bylaws shall not be considered a valid excuse for violationthereof.

13-0103 The Eta Tau Chapter shall refer all disciplinary proceedings against a member or pledge

to the Judicial Committee.

a. The Judicial committee shall investigate all allegations of a violation of Section 13-0101 of these Bylaws.

b. If, after determining that reasonable grounds exist to determine that a violation o f

Section 13-0101of these Bylaws has occurred, the Judicial Committee shall give

written notice of the allegations to the accused member and thee date, time and

place of the hearing on the allegations. A written notice shall designate, with asmuch specificity as possible, the facts and circumstances supporting the

determination that a violation of Section 13-0101 of these Bylaws has occurred.

Written notice may be delivered by hand, U.S. Mail, facsimile or to the member's

last known e-mail address if e-mail can be verified. If the member is unable to be

found, written notice may be made by U.S. Mail to the member's last known

address on record with the Chapter or the Chief Executive Officer.

c. The accused member has the right to appear at the hearing of the judicial

Committee in person or by telephone, to submit a written response at a hearing, to

call witnesses or present evidence, attend through a representative, or to waive any

appearance or response. A failure to appear or to submit a written response shall be

deemed to be a waiver of his right to appear and respond.

d. A hearing on any alleged violation of Section 13-0101 of these Bylaws shall be held

no sooner than seven (7) days from the date of delivery of written notice to the

accused member.

e. A majority vote of the Judicial Committee is necessary for a determination that a

violation of Section 13-0101 of these Bylaws has occurred.

f. A majority vote of the Judicial committee is necessary to determine any penalty for

a violation of Section 13-0101 of these Bylaws, except that a two-thirds (2/3) vote

of the Judicial Committee is necessary for a penalty of expulsion from the

Fraternity.

g. The member may appeal the decision of the Judicial Committee to the Chapter.

The Chapter may, by a two-thirds (2/3) vote, amend or reverse the decision of the

Judicial Committee.

h. A written summary of the actions of the Judicial Committee and the Chapter,

including decision on the violation and penalty, shall be delivered to the member

within ten (10) days of action taken by the Judicial Committee or Chapter by hand,

U.S. Mail or facsimile to the member's last known address on record with the

Chapter or the Chief Executive Officer. The summary may also be sent via

facsimile or to the member's lat known e-mail address if e-mail can be verified.

i. A member may appeal the decision of the Judicial Committee and the Chapter to

the Board of Trustees. A member wishing to pursue an appeal to the Board of

Trustees shall give the Chapter President written notice of his application to the

Board of Trustees of his appeal. The Chapter President shall forward a copy of the

written summary of the action of the Executive Board and Chapter to the Board of

Trustees. The Board of Trustees may, in its discretion, hear witnesses and considerdocuments. The Board of Trustees may, by majority vote, amend or reverse the

determination of the Judicial Committee or the Chapter.

j. A written summary of the actions of the Board of Trustees, including decisions on

the violation and the penalty, shall be delivered to the member within ten (10) days

of action taken by the Board of Trustees by hand, U.S. Mail or facsimile to the

member's last known address on record with his Chapter or the Chief Executive

Officer. The summary may also be sent via e-mail to the member's last known e-

mail address if e-mail delivery can be verified.

k. A member, Executive Board or Chapter may petition the National Chancellor to

appeal the decision of the Board of Trustees. The written summary of the actions of

the Judicial Committee, Chapter and Board of Trustees shall be delivered to the

National Chancellor together with a written request for review specifying the action

or penalty to be reviewed. A copy of the petition and response to the petition shall

be sent to all parties participating in the prior proceeding. The decision of the

National Chancellor shall be final.

Article XIV - Miscellaneous

14-0101 The Chapter shall submit to the National Headquarters (Chief Executive Officer), overthe signature of the President, Secretary and Chairman of the Board of Trustees, theAnnual Report & Awards Application annually. [PP. 9-4701 ]

14-0201 Any text or design (i.e. chapter website, t-shirts, advertisements, etc.) which casts the

Fraternity in a negative light or is otherwise contrary to the ideals of the Fraternity,

specifically including but not limited to any materials deemed to glorify alcohol or

illegal substance use, or any materials considered to be sexist or demeaning to women

or other person(s) is prohibited by the Chapter.

14-0301 The designated chapter house shall be alcohol free and shall remain alcohol free

throughout the life of the Eta Tau Chapter as a chartered chapter of Alpha Tau Omega.

Alcohol free means there will be no alcohol in the chapter house or on chapter property

(i.e. driveway, parking lot, annex, etc.). This includes individual rooms in the chapter

house and prohibits any individual (member or non-member, undergraduate or

alumnus) from bringing in, using or storing any quantity of alcohol in the chapter

house.

14-0401 The Chapter shall enforce the ATO Risk Management Policies as provided in sections

1.01 through 3.01 of the Risk Management Policies.

14-0501 The chapter shall hold a brotherhood retreat each semester that is required for all

members and pledges. The retreat will be regarded as a chapter meeting.

14-0601 Sweetheart- Executive Board shall meet and through open discussions nominate up to

three candidates to be put to a vote before the chapter. The Candidates must fit these

regulations to be eligible for Eta Tau sweetheart; cannot date a brother of the Eta Tau

Chapter, and must show the qualities that we look for in a brother. If there is a tie for

the election of a sweetheart the President has the deciding factor.

14-0701 Lavaliering- If a brother wishes to lavalier his girlfriend, he must first present his idea

to the executive board, and then they will vote on it. If the executive board is unable to

come to a decision the President with have the final say.

Article XV - Amendments,

15-0101 These Bylaws may be amended by a favorable vote of two-thirds of the active members

present and voting at any regular or special meeting.

15-0201 Proposed amendments must be read at a chapter meeting and posted for at least six days

before being eligible to be voted upon. They shall be adopted only after two reading,

not less than one week apart , at each of which they shall have received a favorable vote

of two-thirds of the active members present and voting.

Ar

Austin PeayState university

Office of Student Affairs

Fraternity & Sorority AffairsAustin Peay State University601 College StreetPO Box 4598Clarksville, TN 37040

September 8, 2011

To Whom It May Concern:

The Eta Tau Chapter of Alpha Tau Omega Fraternity at Austin Peay State Universitycurrently holds a lease with the-university to occupy one of the Greek VillageTownhomes. The chapter has resided in the townhouse since January of 2009. The

chapter pays $700 per month to reside in this residence. The townhouse is has two

bedrooms and can host up to two occupants. For your reference I have attached their

current lease for the 2011-2012 year, the lease 'has not changed in nature since 2009.

If you have any further questions please do not'hesitate to contact me at the information

below.

Sincerely,

Brianna LombardozziCoordinator of Fraternity & Sorority [email protected]

www.apsu.eduEXHIBIT #5

P.O. Box 4598 • Clarksville, TN 37044 • P:(931) 221-7341 • F:(931) 221-6304

C_ i 2- ao 3 7

AUSTIN PEAY STATE UNIVERSITYUNDERGRADUATE GREEK ORGANIZATIONCHAPTER APARTMENT LEASE/LICENSE

2011-2012

1. LESSOR : Austin Peay State UniversityA Tennessee Board of Regents Institution601 College StreetClarksville , TN 37044

Address for notices:

Department of Housing/Residence LifeAustin Peay State University601 College StreetClarksville , TN Attn : Joe MillsFor convenient ,reference only.,Telephone : (931) 221 -7444Fax: (931 ) 221 -7165email: [email protected]

and

Fraternity & Sorority AffairsAustin Peay State University601,College StreetPO Box 4598Clarksville, TN 37044 Attn: Brianna LombardozziFor convenient reference only:Telephone: (931) 221 -6840Fax: (931) 221 - 6304email: [email protected]

2. LESSEE: Eta Tau Chapter

Alpha Tau Omega Fraternity

601 College StreetPO Box 4598Clarksville , TN 37044

Address for notices:


601 College StreetPO Box 4598Clarksville , TN 37044

EXHIBIT #5

APSU Residential Facilities Lease

3. FACILITY:

4. DEMISEDAREA:

5. USE OFDEMISEDPREMISES:

6. PERMITTEDRESIDENTIALOCCUPANCY OFPREMISESRESTRICTED:

For convenient reference only:Chapter President.

Name: btfizc5

Telephone : b SU

email: t^r,til nn .c-h,) r<«^^

Chapter Advisor

Name:

Telephoner 3' I - '4_ 1W

email: oo. ,e v,^ e^.rc^ U

The LESSEE must be a registered sorority/fraternity of the University. Any resident of thefacility must be a currently enrolled full-time Austin Peay State University student and anactive member of the LESSEE's fraternity/sorority while residing in the rented premises.During summer months, any resident must be a current active member of the LESSEE'sfraternity/sorority and must have been an enrolled Austin Peay State University studentduring the previous semester or enrolled during the current Austin Peay State Universitysummer term.

Suite 12 (Twelve )Greek Village550 Robb Avenue, Clarksville, TN 37040

Usable/Rentable Sq.: 1080 s!f

Use of the premises and common areas of the Building shall be subject to rules andregulations of LESSOR, which may be modified from time to time. The above-describedpremises will be used by LESSEE for the purpose of their conducting the business of thefraternity/sorority, and for no other purposes whatsoever. In using the premises theLESSEE shall comply with all Austin Peay State University, federal, state, and local lawsand rules and regulations, as well as Tennessee Board of Regents policy. LESSOR shallhave the right to impose additional requirements than those contained in the Leasethrough revisions to its housing and other rules and regulations promulgated from time totime.

According to State Fire Marshall ruling, occupancy limits for the Premises are 26persons at any one time.

At least ten (10) working days prior to the commencement of the lease term, LESSEEshall present LESSOR with a list of proposed active chapter members, not to exceed two(2) persons, who may occupy or reside in the Premises. No other members, and noagents or invitees, may occupy or reside in the space without LESSOR's prior writtenapproval. LESSEE and its members and invitees shall comply with the security and otherpolicies and procedures of LESSOR. (Freshman are not allowed to live in Greek Village)

APSU/LA Form 012For use beginning 5/1/2011 Page 2 of 6

Previous versions obsolete

EXHIBIT #5


7. COOPERATION: LESSEE recognizes that the lease of university residential space such as the Premisesfor undergraduate greek letter student organizations, is an unusual undertaking forLESSOR and LESSEE will make every effort to comport itself and its activities in thePremises in a manner that does not interfere with LESSOR's use of the remainder of theBuilding, including the shared common areas, for residential purposes.

8. TERM OFLEASE: 07/01/2011 - 6/30/2012 . LESSOR' s willingness to enter the Lease is based upon the

understanding that LESSOR will retake full control and occupancy of the Premises nolater than July 1, 2012 unless the parties have entered into a written renewal agreementprior to that date . LESSEE will surrender the Premises by such date in as good order andcondition as when received , reasonable use and wear thereof excepted ,. clean and free ofall wastes , trash , and other belongings.

9. DATE OFPOSSESSION: 07/0112011

10. DATE OF RENTCOMMENCEMENT: 07/01/2011

11. RENT: Monthly Annualized700 00 $8 , 400.00

Rent will be payable in advance in equal monthly installments and shall not be subject toany right of setoff or abatement by LESSEE.

The LESSEE agrees to pay to the State as rent for said premises the sum of $8 , 400.00total rent for the period of this Lease, to be payable in equal installments of $700.00monthly or in lump sum. Additionally, the LESSEE agrees to pay a deposit that is equal toone month's rent or 7$00 00 , prior to occupying the premises.

Rent shall be payable in advance at the address specified belowAustin Peay State UniversityBusiness Office Box 4635Clarksville , TN 37044

If the Lessee chooses to pay the rent on a monthly basis it is due and payable in advanceon the first day of each month at the Business Office. A $10 Late Charge will be chargedto the Lessee's account if any part of the rent is not paid on or before the tenth day of themonth . Thirty ( 30) days notice will be given in the event of an increase in monthly rent.

12. SECURITYDEPOSIT: $700.00 ; no interest shall be payable on this sum to LESSOR. The security deposit will

be retained as a damage deposit until the Lessee vacates the rented property provided

(a) there is given a thirty (30 ) day written notice of intent to vacate , ( b) all keys issued areaccounted for, (c) the premises are left in a clean condition and as good order and

condition as when received , reasonable use and wear thereof excepted , and (d) allaccrued rent and charges are paid

APSU / LA Form 012For use beg i nning 5/ 1/2011 Page 3 of 6

Previous versions obsoleteEXHIBIT #5


13. TERMINATION : LESSOR may terminate this lease at any time effective on or after 6/30/2012 by givingwritten notice to the LESSEE at least thirty (30) days prior to the date when suchtermination becomes effective . LESSEE may terminate this lease at any time effective onor after 6/30/2012 by giving written notice to LESSOR at least thirty (30) days prior to thedate when such termination becomes effective.

14. HOLDING

LESSOR may, in its discretion, permit the LESSEE to correct a default in payment of rentor in any other conditions of this agreement, but such action will not constitute a waiver ofthe LESSOR's right to terminate the lease.

OVER: In the event the LESSEE remains in possession of the premises after the expiration of thelease term, or any extension thereof, this lease shall be automatically extended on amonth-to-month basis, subject to thirty (30) days termination by either party, andotherwise on the terms and conditions herein specified, so far as applicable.

15. ASSIGNMENTAND SUBLETTING: The LESSEE shall not assign or sublet all or any part of the leased premises without the

written consent of the LESSOR. This clause does not prohibit the LESSEE from housing,with written notification to Austin Peay State University Office of Housing, Residence Lifeand Dining Services as required by Section 6 of this agreement, a maximum of two (2)current active members in good standing, nor does it prohibit the LESSEE from chargingsaid members with housing costs.

16. ABANDONMENTLESSEE must notify the LESSOR in advance of any planned absence from the premisesin excess of thirty (30) consecutive days . If LESSEE is absent from the premises inexcess of thirty ( 30) consecutive days without notifying the LESSOR, the LESSOR maytreat the premises as abandoned and shall have the right to immediately terminate thelease and reenter and take the premises . In addition , the LESSOR shall have the right totake possession of any contents located in the premises at the time of termination. TheLESSOR shall hold said contents for the benefit of the LESSEE for an additional thirty(30) days. If LESSEE has not claimed said contents within thirty (30) days of termination,the LESSOR may sell said contents and apply the proceeds of the sale to any amountsdue and owing to the LESSOR by LESSEE.

17. PROVIDEDUTILITIES/SERVICES: Heat, air conditioning, hot and cold water, electricity, intemet, and basic cable services to

be supplied by LESSOR; LESSEE shall not overload existing utilities and may not alterthem.

18. LIABILITY. LESSEE covenants and agrees to indemnify, protect, and save harmless the LESSORagainst and from all claims, demands, damages, suits or causes of action whatsoeverasserted by any person, firm or corporation arising out of or in any way connected with theuse and occupancy of the leased premises by LESSEE, and to reimburse LESSOR for allcosts and expenses, including attorney's fees, which may be incurred by LESSOR inconnection with any such claims, demands, causes of action or suits. Any claim allegingpersonal injury or property damage resulting from the negligence LESSOR, its employeesor officials, shall be filed with the Claims Commission of the State of Tennessee for

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EXHIBIT #5


Alpha Tau Omega Eta Tau Chanter

disposition in accordance with state law. Damages recoverable against LESSOR shall beexpressly limited to claims paid by the Commission.

19. INSURANCE: LESSOR reserves the right to require that LESSEE carry public liability, personalproperty , and casualty insurance in forms , amounts and with carriers satisfactory toLESSOR. LESSOR to be named as additional insured on all required coverage.

20. PARKING : Parking in the Greek Village Parking Lot/Spaces, as with all other university parkingfacilities, shall be subject to the university's parking regulations.

21. SOCIALFUNCTIONS: Any social gathering (involving more than 15 people) the LESSEE chooses to hold within

the suite or common area of the buildings must be approved 48 hours in advance by theCoordinator of Fraternity & Sorority Affairs.

22. INSPECTION/MAINTENANCE/REPAIR LESSOR reserves the right to enter and inspect the leased premises, at reasonable

times, and to render services and make any necessary repairs to the premises. LESSORshall make all repairs and renewals necessary or advisable to keep said Premises, bothinside and outside, from deteriorating in value or condition. LESSOR shall provide arefrigerator, washer/dryer and a stove/range for the Premises, and will provide repairs andmaintenance to these appliances as required.

Safety hazards or trashigarbage found in or about the premises are the responsibility ofthe Lessee and shall be corrected and/or removed within five (5) days after receipt ofwritten notification from LESSOR. Failure to comply or repeated violations may result inimmediate termination of the lease at the sole discretion of LESSOR.

LESSOR shall perform maintenance and repairs and at its expense, except as may benecessary due to the negligence of LESSEE or LESSEE's members, agents, guests,invitees or licensees. The LESSEE is responsible for the cost of repairs for damages tothe property caused by the LESSEE's members, agents, guests, invitees, or licensees.

23. ALTERATIONS: LESSEE shall accepts PREMISES "AS IS" and shall not have the right to perform anymake-ready work or alterations. In the event that alterations are made, except asotherwise agreed to in writing, the LESSEE will, at its own expense, upon the expiration ofthe term hereby created or extension thereof or upon termination of the lease for anyreason, restore the Premises to good order and condition as when received, reasonableuse and wear thereof excepted.

24. DESTRUCTION: If the leased premises are totally destroyed by fire or other casualty, this lease shallterminate. If such casualty shall render ten (10) percent or less of the floor space of theleased premises unusable for the purpose intended, LESSOR shall effect restoration ofthe premises as quickly as reasonably possible. In the event such casualty shall rendermore than ten (10) percent of such floor space unusable but not constitute totaldestruction, at its option, either party may terminate this lease. In the event of any such

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EXHIBIT #5


destruction other than total, where the lease has not been terminated as herein provided,LESSOR shall diligently prosecute the repair of said premises. In the event the LESSEEremains in possession of said premises though partially destroyed, the rental as hereinprovided shall be reduced by the same ratio as the net square feet the LESSEE isprecluded from occupying bears to the total net square feet in the leased premises. "Netsquare feet" shall mean actual inside dimensions.

25. EXTERNALSIGNAGE: Permitted only as approved in advance by the Office of Housing, Residence Life and

Dining Services.

26. NON-DISCRIMINATIONPROVISIONS : The parties agree to comply with Titles VI and VII of the,Civil-Rights Act of 1964 , Title IX

of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973,Americans with Disabilities Act of 1990, Executive Order 11,246 and the relatedregulations to each . Each party assures that it will not discriminate against any individualincluding , but not limited to, employees or applicants for employment and/or studentsbecause of race , religion , creed , color, sex, age , disability , veteran status or nationalorigin.

27. LESSEEACKNOWLEDGE-MENT: I HAVE READ AND UNDERSTAND THE TERMS AND POLICIES SPECIFIED

ABOVE AND AGREE THAT VIOLATION SUBJECTS MY ORGANIZATION ANDITS MEMBER RESIDENTS TO BEING ASKED TO VACATE THE RENTEDPROPERTY WITHIN THIRTY (30) DAYS OF NOTIFICATION .

IN WITNESS WHEREOF , this lease has been executed by the parties hereto:

LESSEE:

Eta Tau Chapter


By: Chapter President

Chapter Advisor

LESSOR:AUSTIN PEAY STATE UNIVERSITY

By: A/2j,&Va4k4-2-7-/1

egal Affairs & Strategic Planning

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EXHIBIT #5

1


FORM 990-EZ 2008 OTHER EXPENSES STATEMENT 1

DESCRIPTION AMOUNT

ALUMNI DINNER EXPENSES 210.BROTHERHOOD EVENT 163.BROTHERHOOD FOOD & BEVERAGES 874.BROTHERHOOD ORGANIZATION SUPPLIES 1,771.CONFERENCE EXPENSES 631.INTRAFRATERNITY DUES 120.INTRAMURAL EXPENSES 655.NATIONAL EXPENSES 1,952.RECRUITMENT EXPENSES 1,769.SOCIAL EXPENSES 1,493.

TOTAL TO FORM 990-EZ, LINE 16 9,638.

6 STATEMENT(S) 116581107 781331 10607-10607A 2008 . 06000 ALPHA TAU OMryf =yf 1Uk7-01


FORM 990-EZ 2009 OTHER EXPENSES STATEMENT 1

DESCRIPTION AMOUNT

ALUMNI DINNER EXPENSES 85.BROTHERHOOD EVENTS 1,884.PHILANTHROPY 1,432.BANK FEES 300.INTRAFRATERNITY DUES 370.INTRAMURAL EXPENSES 750.BROTHERHOOD FOOD & BEVERAGES 1,401.MISCELLANEOUS 150.NATIONAL EXPENSES 18,944.BROTHERHOOD ORGANIZATION SUPPLIES 1,702.RECRUITMENT EXPENSES 7,532.REIMBURSEMENTS 490.TRAVEL 100.SOCIAL & PUBLIC RELATIONS 6,268.INFORMATION TECHNOLOGY 115.BROTHERHOOD 1,849.

TOTAL TO FORM 990-EZ , LINE 16 43,372.

5 STATEMENT(S) 117011107 781331 10607 - 10607A 2009 . 06000 ALPHA TAU OMr& fffffl 1 0 01

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shortform return oforganization exemptfromincometax...

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