short overview of microsoft word 2007

8/2/2019 Short Overview of Microsoft Word 2007

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Revised September 26, 200

Richard J. Brown Library Short Overview of Microsoft Word 07 Page 1

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Instead of the familiar menu bar, Word 07 uses a Ribbon that extends across the top. We no longersee a list of items UNDER the menuwe see a list of groups and commands ACROSS the ribbon.

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11.. TABSappear across the top of the Ribbon. Each tab opens an activity area. The tabs are verymuch like menus.

22.. GROUPSare a collection of similar commands shown together on tabs across the ribbon. Groupsinclude the commands for a particular task. Note: Double-clicking an active tab makes the groupsbeneath the tab disappear. Double-clicking the tab makes them reappear.

33.. COMMANDSare arranged in groups.aa.. A command consists of choices and may be a button, a box, or a menu where information isentered.

bb.. There are more commands in familiar dialog boxes. When you see a small arrow (DialogBox Launcher) in the lower-right corner of a group, a familiar dialog box opens with morecommands and details from which to choose. Click the arrow to open the dialog box or atask pane.

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Instead of the File Menu, the Microsoft Office Button functions very much like the File Menuincluding some basic commands such as print, open, and save, but with some other commands thatwere in different menus in Word 2003. One of these is the Options command that was under the Toolsmenu. The remaining tools have been moved into other tabs where I think they fit moreappropriately.


2/11Richard J. Brown Library Short Overview of Microsoft Word 07 Page 2

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Because of the way the Ribbon and itsrespective Tabs function, there are nolonger any toolbars. What is there is theQuick Access Toolbar which is located at thetop left of the Ribbon. By default, it containssome common commands that are usedfrequently and often: Save, Undo, and

Repeat. The screen capture above showssome of my favorite commands that I haveadded to the Quick Access Toolbar so theyare always available. It is easy to addcommands to the Quick Access Toolbarjust right-click on the command you want to add, and then click on Add to Quick Access Toolbar.

The tools on the toolbars that you used frequently, such as the Picture Toolbar or the Header-FooterToolbar, appear when you use the respective command in Word 07. After you Insert a Picture forexample, another Tab appears above the Ribbon containing the tools for that command or feature.

Those tools have been added to the Ribbon (which changes with each Tab and command). When Iclick on one of the screen captures in this document, the Picture Tools Tab appears on the Ribbon andthe Ribbons contents change to reflect those tools necessary to work with the picture..

Also, you no longer View a header/footer, you Insert one (which makes far more sense to me thatviewing did!).



Spell check did not disappear; it is on the Review tab in the Proofing group. This might be one of thosecommands that you add to the Quick Access Toolbar!

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Click on the Office Button to open it. As you can see, the items there are very similar to those inWord 03s File Menu. The most recent documents appear on the right, rather than at the bottom. Youcan change the number of documents that appear in this most recent list using the Word OptionsCommand button at the bottom of the window.



Under Word Options, the Popular window gives you standard choices like color scheme and languageoptions. There is one choice that is with XP and not with Vistathe Clear Type choice. Using ClearType is a default with Vista, but must be selected in XP. It is one of your desktop configuration optionswhen you right-click on the desktop. It makes a big difference in the clarity of the fonts on screen.Also, if you notice that your email attachments are opening in the Reading View, deselect that option(just under the Clear Type choice).And for those of you who are form creators, you will need theDeveloper tab to show in the Ribbon, so be sure there is a check mark there.

(XP usersIf you do not know how to adjust the desktop properties to get to the clear type option,just right-click on your desktop and choose properties. In the Display Properties dialog box, click on theAppearance tab. Click on the Effects button. Then on the Effects dialog box, click where it says Usethe following method and then click on the drop-down list and choose Clear Type). Note: Whetheryou have 07 yet or not on your computer, adjusting this makes working in all programs just a bit easierbecause the font is clearer.



Many of the other Options canbe left at the defaults. Underthe Save option, note that thedefault is to save in Word 07format. Since the Word 07 fileformat is NOT compatible withWord 03 and will not open in

Word 03 unless you have theconverter file, you might youmight want to set this to savein 03 format if you areconstantly sharing your Worddocuments with individualswho may not have theconverter file. However, doingso may mean that some of theadvanced features that comewith 07 will be lost in the

translation. You should also set the Save AutoRecover information to every 5 minutes. Be sure the boxis checked. You can accomplish a great deal of work in 5 minutes time. Any amount higher than thatmeans just that much more work that will be lost should the power suddenly cut off.

In the Advanced option, youmight want to adjust twothings. Under Showdocument content, put acheck mark next to Show textboundaries so you are able to

see the margins on the page.Just beneath that underDisplay, you can adjust thenumber of recent documentsthat you want to appear in theRecent document list.



It is under the Customize option that you can add things to the Quick Access Toolbar and adjust theorder that they appear. The choice of commands defaults to Popular. Click on the drop-down list andchoose All Commands to view all the commands you think you might want in your Quick AccessToolbar.

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If you are an avid or advanced keyboard shortcut user, you will find that the shortcuts which start withthec keye.g.,cC for copy orcV for paste (which are universal keyboard shortcuts)remainthe same. Those that started with thea key, which were specific to Word 2003 and visible by theunderscored letters in the menu, may have changed.

Press the ALT key. Badges appear showing the shortcut key.

aa.. Pressing the number that corresponds to the Quick Access Toolbar command completes the action.



bb.. Pressing one of the letters that corresponds to the tab that you want will open the ribbon for thattab and show the shortcut keys for the commands that appear on that ribbon. Press the number,letter, or letters (with two letters, first press one then the other). You may find that a menu might

open that will provide you with another key choice or dialog box. For example, pressa. Press H,press F then N, and the font dialog box appears.

cc.. Most of the Word 2003 keyboard shortcuts that begin witha still work, but unless youmemorized them , you may not be able to see if they still work. Below is a list of some of those keyscompiled from the Microsoft.com website (http://office.microsoft.com/en-

us/word/HP051866641033.aspx) . They have not been tested to see if they perform the same way inWord 2007. Note: If the keystrokes are the universal shortcut keys (many of those preceded just byc), they should work.
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Create a nonbreaking space. CTRL+SHIFT+SPACEBARCreate a nonbreaking hyphen. CTRL+HYPHENTurn bold on or off. CTRL+BTurn italics on or off. CTRL+ITurn underline on or off. CTRL+UDecrease font size. CTRL+SHIFT+Remove paragraph or character formatting. CTRL+SPACEBARCopy the selected text or object. CTRL+CCut the selected text or object. CTRL+XPaste text or an object. CTRL+VUndo the last action. CTRL+ZRedo the last action. CTRL+YCreate a new document of the same type as the current or mostrecent document. CTRL+NOpen a document. CTRL+OClose a document. CTRL+WSave a document. CTRL+SFind text, formatting, and special items. CTRL+FGo to a page, bookmark, footnote, table, comment, graphic, orother location. CTRL+GPrint a document. CTRL+PMove to the beginning of the document. CTRL+HOMEMove to the end of the document CTRL+ENDInsert a line break SHIFT+ENTERInsert a page break CTRL+ENTERInsert a section break CTRL+SHIFT+ENTERInsert an em dash ALT+CTRL+MINUS SIGNInsert an en dash CTRL+MINUS SIGNInsert a nonbreaking hyphen CTRL+SHIFT+HYPHENInsert a nonbreaking space CTRL+SHIFT+SPACEBARChange the case of letters. SHIFT+F3Format letters as all capitals. CTRL+SHIFT+AFormat letters as small capitals. CTRL+SHIFT+KCenter a paragraph. CTRL+EJustify a paragraph. CTRL+JLeft align a paragraph. CTRL+LRight align a paragraph. CTRL+RIndent a paragraph from the left. CTRL+MRemove a paragraph indent from the left. CTRL+SHIFT+MCreate a hanging indent. CTRL+TReduce a hanging indent. CTRL+SHIFT+TMerge a document. ALT+SHIFT+NPrint the merged document. ALT+SHIFT+MInsert a merge field. ALT+SHIFT+F



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TTaabbss,, IInnddeennttss,, SSppaacciinngg Tabs, indents, and spacing are located on the Home Tab of the Ribbon. To get to the dialog box to dea

with each or all, click on the dialog box launcher in the lower right-hand corner of the ParagraphGroup. Once you open the dialog box, all will look familiar to you. Click on the Tabscommand

button to set more than one tab at the same time.

You also can adjust the tabs from the ruler bar, just as you could in Word 03. If you do not see theruler bar, click on the View Ruler symbol at the top of the right scroll bar.



MMaarrggiinnss,, PPaaggee OOrriieennttaattiioonn,, BBoorrddeerrss,, WWaatteerrmmaarrkkss Margins, page orientation, borders, and watermarks are located on the Page Layout Tab of the Ribbon.

Margins and page orientation are in the Page Setup Group. Clicking on the dialog box launcher inthe lower right-hand corner will bring up the Page Setup Dialog Box that you are used to seeing.

Watermarks and Page Borders (Borders andShading in 03) are in the Page Background Group.When you click on Page Borders, the familiarBorder and Shading dialog box appears.


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LLaabbeellss aanndd EEnnvveellooppeess Where are the labels and envelopes? How do I find my favorite label? Labels and envelopes are found

on the Mailings Tab of the Ribbon. Both are in the Create Group. When you click on either, the Envelopes and Labels Dialog Box appears. Your favorite labels are found

under the Options button, just like in Word 03. The difference is that there is not a description of thelabel next to the number like there was in O3. As long as you select Avery as the vendor (which is the

default), and you know the label number, you should be okay. The description is still to the right of theselected label under Label Information.

short overview of microsoft word 2007

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