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SHIPPING DEPARTMENT LOGISTICS MANAGEMENT

Offers are invited from the resourceful transport carriers for transportation of Over

Dimensional Consignments(ODC) through Hydraulic trailers from BHEL Ranipet to

Anywhere in India in two part bid. 1) Technical bid 2) Price bid.

Description Contract period Contract value in

Rs.

Tender for transportation of Over

Dimensional Consignments(ODC)

through Multi axle Hydraulic

trailers from BHEL Ranipet to

Anywhere in India.

Upto 18-09-2013 10 crores.(Appx.)

Tender no.SH/LM/001 Dt.26-05-2012

The tender documents can be obtained from Shipping-Logistics office,BHEL,Ranipet-632

406

The tender documents can also be downloaded from BHEL web site www.bhel.com.

The tender documents will be issued during working hours till 16:00 hrs of 25-06-2012 ,

and the last date for submission of the filled application is 14:00 hrs of 26-06-2012 at

Shipping-Logistics Management/BHEL/Ranipet.

Date and time of tender opening(technical bid) : 14:30 hrs on 26-06-2012

EMD amount to be accompanied with technical bid : Rs.2.0 lakhs(Rupees two lakhs

only)

Price bid shall be submitted in a separate cover and it will be opened separately.

New carriers who wish to participate in the tender shall furnish all the requisite details.

MANAGER/SHIPPING-LOGISTICS

Bharat Heavy Electricals Limited Boiler Auxiliaries Plant

Ranipet-632 406

: 04172 - 284839

e-mail :[email protected]

[email protected]

[email protected]

AN

ISO 9001

COMPANY

BHEL,Ranipet’s approved carriers shall furnish only vehicle particulars

alongwith EMD amount in the technical bid. Other details such as IBA,PAN

NO,P/L Account ,experience certificate etc. need not be furnished , as these

details are already available with us.Price bid shall be submitted in a separate

cover.

http://www.bhel.com/

mailto:[email protected]


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Bharat Heavy Electricals Limited Boiler Auxiliaries Plant

Ranipet-632 406

: 04172 - 284839

e-mail : [email protected]

[email protected]

[email protected]

AN

ISO 9001

COMPANY

SHIPPING DEPARTMENT LOGISTICS MANAGEMENT


TECHNICAL BID- TRANSPORTATION OF OVER DIMENSIONAL

CONSIGNMENTS THROUGH MULTI AXLE HYDRAULIC TRAILERS

01 Name of the Transport

Company ( IN FULL )

02

Full Address/Phone no.

/e-mail / Fax of the

Registered office/Head

office

Specify Name and position

of the CEO.

Address:

Phone:Office

Resi:

e-mail

Fax No.

Cell No.

03 Status of the Company

i)Tick wherever applicable

Proprietorship

Partnership

Private

Public

Others

ii) Copy of the relevant

documents enclosed

Yes / No

04 a)Established Branches

available at

RANIPET : Yes/No

CHENNAI : Yes/No


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b)Details with address,

phone number and

e.mail id.

RANIPET :

Address :

e-mail Id :

Fax :

Phone No. :

Cell No :

CHENNAI :

Address :

e-mail Id :

Fax :

Phone No. :

Cell No :

05 IBA APPROVAL NO: Ref. No : _________________________

Code No. : _________________________

Valid up to : _________________________

06 INCOME- TAX PAN NO.

07 Annual Turn Over:

(Average of last 3 years)

Rs.__________Crores.

(Support Documents to be enclosed)

(For 3 years 2008-09,2009-10,2010-11)

a) Income Tax Certificates for the last

3 years.

Enclosed : Yes/No

b) Profit and Loss account and

Audited Balance Sheet for the last 3

years.

Enclosed : Yes/No

c) Financial Status and Soundness

Certificate from the Bank.

Enclosed : Yes/No

8 EXPERIENCE in the field of transportation of Consignments for BHEL UNITS or for Public

Sector Units like SAIL, NTPC or any other Major Industries/ Private companies.

A.

i) Name the Other BHEL Units with whom the

Firm is under Rate Contract.

ii) Copy of the contract enclosed

Yes/No

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B.

i) Other Public Sector Undertakings:

Please furnish full details viz. Name of

Firm,Contract No. with period, Value of the

Contract, Turn-over for each Rate Contract in

a separate sheet.

ii) Copy of the above details enclosed

Yes/No

C. Major Industries /Private companies

i)Please furnish full details viz. Contract No.

with period, Value of the Contract, Turn-over

for each Rate Contract in a separate sheet.

ii) Details of the above enclosed Yes/ No

9

VEHICLE DETAILS

NO.OF HYDRAULIC TARILERS OWNED BY THE COMPANY :

Note:

a) Xerox copy of RC Book, Road Tax receipt, Authorization / National Permit,

Insurance attested by a Notary Public in Original should also be enclosed along with

the Application for our record.

b) In support of this data, R.C Book in Original or RTO Certified Copy of RC in

Original along with Currently valid Originals of Road Tax receipt, F.C, Insurance,

Authorisation / National Permit for each Vehicle should be produced for

verification by BHEL ,Ranipet at the time of verification of application.

c) Details for each vehicle should be furnished in a separate A4 Sheet as per

specimen given in this application.

10

Details of Branches:

i) Total Number of Branches

(Enclose Branch –List)

Total No. ____________

ii) List of Zonal Office/Regional Office

with address, phone number and e.mail id.

Details to be furnished in a separate sheet.

Note: The material transportation through this contract will be done across the country

covering all the States/Union territories. Hence, the transport carriers are expected to have

sufficient number of branch offices throughout the country.

11 Availability of Web based

Vehicle Tracking Facility

Please furnish details along with the Proof.

AUTHORISED SIGNATORY WITH SEAL

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ANNEXURE TO TECHNICAL BID

TERMS & CONDITIONS

1. Tender documents shall be duly filled in meeting the terms and conditions along

with all the enclosures called for. The folder shall be submitted to the

Manager/Shipping / Logistics, BAP/Bharat Heavy Electricals Limited, Ranipet 632

406 on or before 26-06-2012 upto 14:00 hrs.. The Tender documents received

thereafter will not be considered and are liable to be rejected as late submission.

2. BHEL reserves the right to reject any application not found suitable without

assigning any reasons.

3. a. The Transport carrier should hold currently valid Indian Banks Association (IBA)

Membership.

b. The xerox copy of IBA approval should also be enclosed alongwith documents.

The Original IBA registration should be presented for the verification by BHEL

at the time of verifying original documents.

c. The Transport Carrier must ensure that renewal of IBA certificate is made from time

to time without any lapses during the contractual period.

d. Original of such renewed IBA Certificate has to be produced to BHEL for

verification.

e. The Contract will be liable for suspension / termination / short closure at the risk

and cost of Transport Carriers for any default in respect of IBA approval.

4. BHEL require the following type of vehicles for transporting the consignments

Sl.No. Category Minimum No.of Vehicle

Required(registered on their

own name)

Multi axle Hydraulic trailer of

capacity not less than 55 MT .

One No

5. a) The E-connectivity to be available in the branches at Chennai and Ranipet in

addition to their Head Office and all major branches.

b) The tenderer should have experience of NOT LESS THAN 3 YEARS for

transporting similar materials for Heavy Industries like BHEL or Public Sectors or

private companies or any other major Industries with their OWN or Associates

Vehicles.

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6. The tenderer should furnish details on the availability of Web based Vehicle

Tracking System and Internet facility for fast communication and response through

e-mail.

7. The allotment of work to the Carrier depends upon no.of sources available, nature

of work ,quantum of work and BHEL's other Contractual requirements.

8 BHEL reserves the right to allot work on trial or temporary basis.

9. Approved transporters whose performance is not satisfactory are liable to be

removed from the register at the sole discretion of BHEL.

10. BHEL shall have the right to allot work to other than the approved Transport Carriers

in case of urgency, special requirements of transportation like Safety, Security etc. or any

other reason to meet other contractual obligation of BHEL.

11. As a proof for the Status of the Company vide Sl.No. 4 of the Application, the

Transport carrier should enclose duly attested xerox copy of Memorandum of Articles /

Memorandum of Associations / Registered partnership deed with certificate of Enlisting

issued by Registrar of Firm(s). Certificate issued by Competent Authority to that effect in

the case of Proprietorship concern for doing transportation business, as the case may be.

12.Income-Tax Clearance Certificate, Audited Balance Sheet and Profit and Loss Account

for the last THREE YEARS shall be submitted along with the application for Enlistment

duly attested by notory.

13. The Financial status certificate for sound Financial position shall be certified by a

Scheduled/ Nationalised Bank specifically issued for this purpose.

14. The Transport Carrier shall also furnish: -

a. Details of Cases, Civil/Criminal/Others, filed by or against the Transport

carrier and pending on the date of application.

b. Details of conviction, if any, for the Company/Firm/Proprietor or Partners, been

convicted of any criminal offence by any competent Court. If so, furnish

particulars.

c. Details of Suspension / Short closure / termination of Contract by any of

BHEL Units.

**********************************************************

Minimum qualifying criteria

1) One multi axle hydraulic trailer of carrying capacity not less than 55 MT owned by the

company/Individual(copy of documents)

2) IBA Registration with current validity.(copy)

3) Income Tax clearance certificate, Audited balance sheet and profit and loss account for

the last three years(copy of documents duly attested by notory.)

4) The Financial status certificate for sound Financial position shall be certified by a

Scheduled/ Nationalised Bank specifically issued for this purpose.(Original)

5) The Applicant should have experience of NOT LESS THAN 3 YEARS for transporting

similar materials for Heavy Industries like BHEL and Public Sectors/private companies

with their OWN or Associate Vehicles. (document proof to be enclosed)

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DETAILS OF VEHICLE ( HYDRAULIC TRAILER )

01. Vehicle Registration No : …………………………………….

02. Name Of The Regd. Owner : …………………………………….

03. Full Address : …………………………………….

04. Date Of Registration : …………………………………….

05. Registering Authority : …………………………………….

06. Class Of Vehicle : …………………………………….

07. Maker's Name : …………………………………….

08. Month/Year Of Manufacture : …………………………………….

09. Engine Number : …………………………………….

10. Chassis Number : …………………………………….

11 Trailer's Chassis Number : …………………………………….

12. Horse Power Of Prime-Mover: …………………………………….

13. Dimension Of Trailer : Length : …………

Width : …………

14. Capacity Of Trailer : a. Unladen Weight : …………

( as Registered ) b. Gross Weight : …………

15. Fitness Certificate (F.C) Validity : …………………………………….

16. Road Tax Token Validity : …………………………………….

17. Insurance Validity : …………………………………….

18. Authorisation for National Permit

with current validity : …………………………………….

19. State(S) for which Permit is given : …………………………………….

Note : 1. In support of this data, R.C Book in Original or RTO Certified copy of RC in Original along

with Currently valid Originals of Road Tax receipt, F.C, Insurance, Authorisation / National

Permit for each Vehicle should be produced for verification by BHEL at the time of submission

of application.

2. Xerox copy of, Road Tax receipt, Authorisation / National Permit, Insurance attested by a

Notary Public in Original should also be enclosed along with the Application.

( Authorised Signatory with seal )

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Check list for the Submission of Documents ( In duplicate )

Name of the Carrier:

Appli. Sl.No Details of Enclosure Whether Submitted Verified by

BHEL YES No

03 Documents to prove the Status of the Company enclosed.

07 a and b Income Tax Certificate/Profit &Loss Account/Audited

Balance Sheet enclosed– If Yes, specify Turn over

Amount

07 c Financial Status and Soundness Certificate from

Nationalised Bank enclosed

08 (A) Contract Details with other BHEL Units furnished

(B) Contract Details with other Public Sector Units /private

companies furnished

(C) Major Industries

9)

Strike out

not applicable

a. Vehicle for which Original RC book with relevant

other documents viz., FC,Tax, Insurance and NPs is

produced at the time of Submission and returned on

the spot.

b. vehicle for which RTO Certified copy of RC Book in

Original is enclosed.

9 ( C ) Details of in a separate A4 sheet

10 Branches Available at Ranipet and Chennai

with e.connectivity

11 Details on availability of Web based Vehicle Tracking

Facility

Terms &

Conditions

Sl.No. 3 (b)

1. IBA membership – Valid up to

2.Xerox copy of IBA approval enclosed with application.

Terms &

Conditions

Sl.No. 14 a , b,

& c

Details of cases etc., furnished in the application.

Authorised Signatory with seal

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SHIPPING DEPARTMENT

LOGISTICS MANAGEMENT


PRICE BID

Weight slab Distance slab Length upto 15

Meter(Rate per

consignment per

KM) in Rs.

More than 15

Meter and upto

19 meter(Rate

per consignment

per KM) in Rs.

More than 19

Meter and upto

24 meter(Rate

per consignment

per KM ) in Rs.

Rate for

consignments

weighing more

than 55 MTs and

upto 60 MTs.

Upto 900 KMs

901-1800 KMs

Above 1800

KMs

Rate for

consignments

weighing more

than 60 MTs and

upto 65 MTs.

Upto 900 KMs

901-1800 KMs

Above 1800

KMs

Rate for

consignments

weighing more

than 65 MTs and

upto 70 MTs.

Upto 900 KMs

901-1800 KMs

Above 1800

KMs

Rate for

consignments

weighing more

than 70 MTs and

upto 75 MTs.

Upto 900 KMs

901-1800 KMs

Above 1800

KMs

Rate for

consignments

weighing more

than 75 MTs and

upto 80 MTs.

Upto 900 KMs

901-1800 KMs

Above 1800

KMs

Authorised Signatory with seal

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BHARAT HEAVY ELECTRICALS LIMITED

BOILER AUXILIARIES PLANT RANIPET - 6

SHIPPING - LOGISTICS


TRANSPORTATION OF OVER DIMENSIONAL CONSIGNMENTS THROUGH MULTI AXLE HYDRAULIC TRAILERS

GENERAL CONDITIONS

1. DEFINITION

In these General Conditions of Contract, the following terms shall have the meaning

hereby assigned to them, except where the context otherwise requires.

a) The "Contract" means, the documents forming the tender and acceptance

thereof, together with all the documents referred to therein including general

and special conditions to contract. All these documents as applicable taken

together shall be deemed to form one contract and shall be complementary to

one another.

b) The "Work" means, the work described in the tender documents in

individual work-orders as may be issued from time to time to the contractor by

the Officer-In charge within the power conferred upon him including all

notified or additional items of works and obligations to be carried out as

required for the performance of contract.

c) The "Contractor" means, the individual Firm or Company whether

incorporated or not, undertaking the work and shall include the legal personal

representatives of such individuals or the persons composing the firm or

Company or the successors of the firm or company and the permitted assigns of

such individual or firm or Company.

d) "The Officer-In charge" means, the Officer deputed by the

SDGM/SHIPPING to supervise the work or part of the work.

e) Approved" and "Directed" means, the approval or direction of SDGM/SHIPPING or person deputed by him for the particular purposes.

f) "BHARAT HEAVY ELECTRICALS LIMITED" (herein after referred to as

BHEL) shall mean the Board of Directors, Chairman, Executive Director,

General Manager or other Administrative Officer of the said Company

including SDGM/SHIPPING authorised to invite tenders and enter into

contract for works on behalf of the Company.

g) The "Contract sum" means, the sum accepted or the sum calculated in

accordance with the prices accepted in tender and / or the contract rates as

payable to the contractor for the execution of the work during the currency of

the contract.

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h) A "week" means, Seven Days, without regard to the number of hours

worked or not worked in any day in that week.

i) A "day" means, the day of 24 hours (TWENTY FOUR) irrespective of the

number of hours worked or not worked in that day.

j) A "working day" means, any day other than that prescribed by the

NEGOTIABLE INSTRUMENTS ACT as being a Holiday, and consists of the

number of hours of labour as commonly recognised by good employers in the

trade in the district where the work is carried out or as laid down in the BHEL

regulations.

2. HEADING TO THE CONTRACT CONDITIONS

The heading to these conditions shall not affect the interpretations thereof.

3. WORK TO BE CARRIED OUT

The Contract shall, include all labour, materials, tools, plant, equipment and

transport which may be required for the execution of the work. The Contractor will

be deemed to have satisfied himself as to the nature of the site, local facilities of

access and all matters affecting the execution of the work. No extra charges

consequent on any misunderstanding in these respects or otherwise will be allowed.

4. DEVIATIONS

The contractor shall not carry out any work not covered by schedule except in

pursuance of the written instructions of SDGM/SHIPPING. No such work shall be

valid unless the same has been specifically confirmed and accepted by BHEL in

writing and incorporated in the Contract.

5. OCTROI AND OTHER DUTIES

Octroi duty, if any to be paid by the Carriers, on behalf of BHEL, will be

reimbursed by BHEL on production of the Cash Receipts duly identifying BHEL

Consignments.

6. PLANT AND EQUIPMENT

The Contractor shall at his own expense, supply all tools, plant and equipment

(Herein after referred to as T&P) required for the execution of the contract.

7. ASSIGNMENT OF TRANSFER OF CONTRACT

The Contractor shall not without the prior written approval of the BHEL, assign or

transfer the contract or any part thereof, or any share, or interest thereon to any other

persons. No sum of money which may become payable under the contract shall be

payable to any person, other than the contractor unless the prior written approval of

the BHEL to the assignment or transfer of such money is given.

8. SUB-CONTRACT

The Contractor shall not sub-let any portion of the contract without the prior written

approval of the BHEL.

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9. COMPLIANCE TO REGULATIONS AND BY-LAWS

The Contractor shall conform to the provisions of any statute relating to the work

and regulations and Byelaws of any local authority. The Contractor shall be bound

to give all notices required by statute regulations or By-Laws as aforesaid and to pay

all fees and taxes payable to any authority in respect thereof.

10. SECURITY DEPOSIT

a) Security Deposit shall be collected from the successful tenderer. The rate of

Security Deposit will be as below:

Upto Rs.10 Lakhs : 10%

Above Rs.10 lakhs up to Rs.50 Lakhs : 1 Lakh + 7.5% of the amount

exceeding Rs.10 Lakhs

Above Rs.50 Lakhs : Rs.4 Lakhs + 5% of the amount

exceeding Rs.50 Lakhs

The Security Deposit shall be collected before start of the Work.

b) Security Deposit may be furnished in any one of the following forms:

i) Cash (as permissible under the Income Tax Act)

ii) Pay Order, Demand Draft in favour of BHEL.

iii) Local cheques of Scheduled Banks, subject to realization.

iv) Securities available from Post Offices such as National Savings

Certificates, Kisan Vikas Patras etc., (Certificates should be held in the

name of Contractor furnishing the security and duly pledged in favour of

BHEL and discharged on the back).

v) Bank Guarantee from Scheduled Banks / Public Financial Institutions as

defined in the Companies Act. The Bank Guarantee format should have

the approval of BHEL.

vi) Fixed Deposit Receipts issued by Scheduled Banks / Public Financial

Institutions as defined in the Companies Act. The FDR should be in the

name of the Contractor, A/C BHEL, duly discharged on the back.

vii) Security Deposit shall also be recovered at the rate of 10% from the

running Bills. However, in such cases at least 50% of the Security

Deposit should be remitted before the start of the work and the balance

50% may be recovered from the running bills.

viii) EMD of the successful tenderer shall be converted and adjusted against

the Security Deposit.

ix) The security deposit shall not carry any interest.

Note:

Acceptance of Security Deposit against Sl. No. (iv) and (vi) above will be subject to

Hypothecation or endorsement on the documents in favour BHEL. However, BHEL

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will not be liable or responsible in any manner for the collection of interest or

renewal of the documents or in any other matter connected therewith. The Earnest

Money paid at the time of tender will be adjusted as part of the Security Deposit and

the balance amount will be recovered by deduction from the running bills of the

contractor at the rates mentioned above.

Security Deposit shall not be refunded except in accordance with the terms of

Security Bond or Agreement. No interest shall be allowed on Security Deposits.

BHEL shall not be responsible for any loss of securities, due to liquidation for any

other reasons, what-so-ever or any depreciation in the value of the securities while in

their charge or for any loss of interest there on.

All compensation or other sums of money payable by the Contractor to BHEL under

the terms of this contract or under any other contract with BHEL may be deducted

from the Security Deposit or realised by the sale of the securities or from the interest

arising there from or from any sums which may be due or may become due to the

contractor by BHEL and in the event of this Security Deposit being deducted by

reason of such deductions or sale, as aforesaid, the Contractor shall within 7 days

thereafter, make good in cash or in securities endorsed as aforesaid, any sum by

which the Security Deposit has been reduced.

11. ORDERS UNDER THE CONTRACT

All orders, notices etc. to be given under the contract shall be in writing, type-script

or printed and if sent by registered post to the address given in the tender of the

Contract, shall be deemed to have been served on the date, when in the ordinary

course they would have been delivered to him. The Contractor shall carry out

without delay all orders given to him.

12. CONTRACTOR'S SUPERVISION

The Contractor shall either himself supervise the execution of the contract or shall

appoint a competent agent acceptable to SDGM/SHIPPING to act in his stead.

Orders given to the Contractor's agent shall be considered to have the same force as

if they have been given to the Contractor himself.

The Contractor or his accredited agent shall attend when required without making

any claim for doings, either the office of the SDGM/SHIPPING or the OFFICER-

INCHARGE, to receive instructions.

The SDGM/SHIPPING, shall have full powers and without assigning any reason,

require the Contractor to immediately cease to employ in connection with this

contract, any agent, servant or employee where continued employment is, in his

opinion undesirable. The Contractor shall not be allowed any compensation on this

account.

13. LABOUR

The Contractor shall remain liable for the payment of all wages or other moneys to

his work-people or employees under the payment of Wages Act 1936, Employees

Liability Act. 1938, Workmen's Compensation Act 1923 or any other Act or

enactment, relating thereto and rules framed, there under from time to time.

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14. PRECAUTIONS AGAINST RISK

The Contractor shall be responsible for providing at his own expense for all

precautions to prevent loss or damage from any and all risks and to minimise the

amount of any such loss or damage and for the necessary steps to be taken for the

said purpose.

15. DAMAGE & LOSS TO PRIVATE PROPERTY & INJURY TO WORKMEN

The Contractor shall at his own expense reinstate and make good to the satisfaction

of the SDGM/SHIPPING, and pay compensation for any injury, loss or damage

occurred to any property or rights whatever including property and rights of BHEL

(or agents) servants or employee of BHEL, the injury loss or damage arising out of

or in any way in connection with the execution or purported execution of the contract

and further the contractor shall indemnify the BHEL against all claims enforceable

against BHEL (or any agent, servant or employee of BHEL) or which would be so

enforceable against BHEL where BHEL is a private person, in respect of any such

injury (including injury resulting in death) loss or damage to any person whomsoever

or property including all claims which may arise under the Workmen's

Compensation Act or otherwise.

16. LAWS GOVERNING THE CONTRACT

The Contract shall be governed by the Indian Laws for time being in force.

17. CANCELLATION /TERMINATION CONDITIONS

a) CANCELLATION OF CONTRACT FOR CORRUPT ACTS

BHEL, whose decision shall be final and conclusive, shall without prejudice to

any other right or remedy which shall have accrued shall accrue thereafter to

BHEL cancel the contract in any of the following cases and the Contractor shall

be liable to make payment to BHEL for any loss or damage resulting from any

such cancellation to the same extend as provided in the case of cancellation for

default.

If the Contractor shall

i) Offer or give or agree to give to any person in BHEL service any gift or

consideration of any kind, as an inducement or reward for doing or for

bearing to do or for having done or for borne to do any act, in relation to the

obtaining or execution of this or any other contract for BHEL service,

OR

ii) Enter in to a contract with BHEL in connection with which commission has

been paid or agreed to be paid by him or with his knowledge, unless the

particulars of any such commission and the terms of payment thereof have

previously been disclosed in writing to BHEL.

OR

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iii) Obtain a contract with BHEL as a result of ring tendering or by non-bonafide

methods of competitive tendering, without first disclosing the fact in writing

to BHEL.

b) CANCELLATION OF CONTRACT FOR INSOLVENCY ASSIGNMENT

OF TRANSFER OR SUB-LETTING OF CONTRACT

BHEL, without prejudice to any other right or remedy, which shall have

accrued or shall accrue thereafter to BHEL, shall cancel the contract in any of

the following cases:

If the Contractor,

i) being an individual or if a firm any partner thereof shall at any time be

adjudged bankrupt or have a receiving order for administration of his estate,

made against him or shall take any proceedings for liquidation or

composition under any bankruptcy Act or assignment of his effects of

composition or arrangement for the benefit of his creditors or purport to do

so, or if any application made under any Bankruptcy Act for the time being in

force for the sequestration of his estate or if a trust deed be granted by him on

behalf of his creditors

OR

ii) being a Company, shall pass a resolution or the Court shall make an order for

the liquidation of its affairs, or a receiver or Manager on-behalf of the

debenture holders shall be appointed or circumstances shall arise which

entitle the Court or debenture holders to appoint a receiver or Manager,

OR

iii) Assigns, Transfers, Sub-lets or attempts to assign, transfer or sub-let any

portion of the work without the prior written approval of the BHEL .

iv) Whenever BHEL exercise the authority to cancel the contract under this

conditions, BHEL may have the work done by any means at the Contractor's

risks and expenses provided always that in the event of the cost of the work

so done (as certified by SDGM/SHIPPING which is final and conclusive)

being less than the contract cost, the advantage shall accrue to the BHEL and

if the cost exceeds the money due to Contractor under the contract, the

Contractor shall either pay the excess amount ordered by SDGM/SHIPPING

or the same shall be recovered from the Contractor by other means.

v) In case the BHEL carries-out the work under the provisions of this

condition the cost to be taken into account in determining the excess cost

to be charged to the Contractor under this condition shall consist of the

cost of the materials, hire charges of tools and plants and/or labour

provided by the BHEL with an addition of such percentage to cover

superintendence and establishment charges as may be decided by the

SDGM/SHIPPING whose decision shall be final and conclusive.

c) CANCELLATION OF CONTRACT IN PART OF FULL FOR

CONTRACATOR'S DEFAULT

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If the Contractor

i) makes default in carrying out the work as directed and continues in that state after

a reasonable notice from SDGM/SHIPPING or his authorised representative ;

ii) fails to comply with any of the Terms and Conditions of the contract or after

reasonable notice in writing with orders properly issued there under;

iii) involves theft, forgery, malpractices

iv) BHEL, may without prejudice to any other right or remedy which shall have accrued

or shall accrue thereafter to BHEL CANCEL the contract as whole or in part thereof or

only such work order or items of work in default from the contract. Whenever BHEL

exercise the authority to cancel the contract as whole or part under this condition

BHEL may complete the work at the contractor's risk and cost (as certified by

SDGM/SHIPPING, which is final and conclusive) being less than the contract cost, the

advantage shall accrue to the BHEL. If the cost exceeds the moneys due to the

Contractor under this contract the Contractor shall either pay the excess amount

ordered by SDGM/SHIPPING or the same shall be recovered from the Contractor by

other means. In case the BHEL carries out the work or any part thereof under the

provisions of the conditions the cost to be taken into account in determining the excess

cost to be charged to the Contractor under this condition shall consist of the cost of the

materials, hire charges of tools and plant and/or labour provided by the BHEL with an

addition of such percentage to cover the superintendence and establishment charges as

may be decided by the SDGM/SHIPPING, whose decision shall be final and

conclusive.

d) TERMINATION OF CONTRACT ON DEATH OF CONTRACTOR

Without prejudice to any of the rights or remedies under this contract, if the Contractor

dies, or if the firm is dissolved or the company is liquidated BHEL shall have the option

of terminating the contract without compensation to the Contractor.

e) SPECIAL POWER TO TERMINATION

If at any time after the award of contract, BHEL shall for any reason whatsoever not

require whole or any part of the work to be carried out the SDGM/SHIPPING shall

give notice in writing of the fact to the Contractor who shall have no claim to any

payment of compensation or otherwise howsoever on account of any profit or

advantage which he might have derived from the execution of the work in full but

which he did not derive in consequence of the fore-closing of the work.

18. SUBMISSION OF BILLS BY CONTRACTOR

The Contractor at the end of each month shall submit a bill in triplicate detailing the

various items of work done during the month supported by the requisitions issued

from time to time. The Contractor shall once in every month, submit to the

concerned department or authorized officials of BHEL separately details of his

claims for the work done by him up to and including the previous month which are

not covered by his contract agreement in any of the following respects:

a) Deviation from the items provided in the contract documents.

b) Extra items / new items of work.

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c) Items in-respect of which rates have not been settled. He should in addition

furnish a clear certificate to the effect that the claims submitted by him as

aforesaid cover all his claims and that no further claims shall be raised by him

in respect of the work done up to and including the period under report.

19. PAYMENT OF BILLS

All payments to be made to the Contractor, under this contract shall be by “ NEFT ”

(National Electronic Fund Transfer) / “ RTGS ” (Real Time Gross Settlement)

within a reasonable time say one month after the certification of bills by the

concerned department or authorized officials of BHEL.

20. RECOVERY FROM CONTRACTOR

Whenever under the contract, any sum of money, shall be recoverable from or

payable by the Contractors, the same may be deducted from or any sum then due or

which at any time thereafter may become due to Contractor under the contract or

under any other contract with BHEL or from his Security Deposit or he shall pay the

claim on demand.

21. POST TECHNICAL AUDIT OF WORK AND BILLS

BHEL reserves the right to carry out the post-payment Audit and technical

examination of the work and final bill including all supporting vouchers, abstracts

etc., and enforce recovery of any sum becoming due as a result thereof in the manner

provided in the presiding sub-paragraphs. However no such recovery shall be

enforced after three years of passing the final bill

22. REFUND OF SECURITY DEPOSIT

The Security Deposit mentioned in condition 10 above may be refunded to the

Contractor after a period of 6 months on termination or expiry of the contract

provided always that the Contractor shall first have been paid the last and final bill

and have rendered a "NO DEMAND CERTIFICATE".

23. FORCE MEJEURE CLAUSE

If, at any time during the continuance of this Contract the performance in whole or in

part by either party of any obligations under this Contract shall be prevented or

delayed by reason of any War, Hostile acts of the public enemy Civil Commotion,

Epidemics, or Acts of God (Floods, Storm/Cyclone, Hurricane, Earth Quake etc.)

then provided notice of happening of any such event is given by either party to other

within 7 days from the date of occurrence therefore neither party shall by reason of

such event be entitled to terminate this Contract nor shall either party have any claim

for damages against the other in respect of such non-performance and delay in

performance under the contract shall be resumed as soon as practicable after such

event has come to an end or ceased to exist. If the performance in whole or part of

any obligation under this Contract is prevented or delayed by reason of any such

event, claims for extension of time shall be granted for periods considered

reasonable by the SDGM/Shipping subject to prompt notification by the contractor.

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24. ARBITRATION & JURISDICTION

All disputes between the parties to the contract, arising out-of or relating to the

contract, other than those for which the decision of the SDGM/SHIPPING, or

Accepting Officer or any other person is by the contract expressed to be final and

conclusive shall after written notice by either party to the contract to the other party

be referred to the sole Arbitration of GENERAL MANAGER or other Officers of

BHEL appointed as Arbitrator, by the GENERAL MANAGER of BHEL in his sole

discretion.

Unless the parties otherwise agree, such reference shall not take place until after the

completion, alleged completion or abandonment of the work of the determination of

the contract.

The venue of Arbitration shall be such a place or places as may be fixed by the

Arbitrator in his sole discretion. The award of the Arbitrator shall be final,

conclusive and binding on both parties to the contract.

In case of any suit or other legal proceeding arising under or relating to this contract,

the courts at Ranipet, Walajah Taluk, Vellore District, Tamil Nadu only shall have

the Jurisdiction and is only after exhausting the Arbitration as above.

25. SIGNING OF CONTRACT

Each Contract document shall be signed by the Contractor with his usual signature.

Contract by partnership of Hindu Joint Family firm, may be signed in the FIRM'S

name by one of the Partners or the Karta or Manager as the case may be or by any

other duly authorised representative followed by the name and designation of the

persons so signing. Contracts by a Company shall be signed with the name of the

Company by a person authorised in this behalf and a power of attorney or other

satisfactory proof showing that the persons signing the Contract documents on behalf

of the Company is duly authorised to do so, shall accompany the contract.

26. All statutory requirements under Minimum Wages Act 1948, Factories Act 1948,

Workmen Compensation Act 1923, Employees Provident Fund and Miscellaneous

Provisions Act, 1952,Payment of Gratuity Act 1972, Employee State Insurance Act

1948, Contract Labour (R&A) Act 1970, Payment of Bonus Act 1965, Income Tax

Act, Service Tax Act and all other applicable Acts shall be complied with by the

Contractor.

27. Contractor shall comply with all statutory requirements, rules, regulations and

notifications in relation to employment of his employees issued from time to time by

the concerned authorities.

28. Contractor shall indemnify BHEL against all claims and losses under various Labour

Laws, statutes or any civil or criminal law in connection with employees deployed

by him.

29. Contractor wherever applicable shall maintain proper records prescribed by the

concerned statutory authorities and provides a copy of the same to BHEL.

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30. Contractor shall furnish proper returns to the concerned statutory authorities and

provide a copy of the same to BHEL.

31. General

The Contractor should follow all the provisions of Labour Legislation and Statutory

obligations. Provisions as and when amended will also apply.

***************

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SHIPPING - LOGISTICS


TRANSPORTATION OF OVER DIMENSIONAL CONSIGNMENTS THROUGH

HYDRAULIC TRAILERS

SAFETY CONDITIONS

The Factories Act, 1948

Section 32: Floors, stairs and means of access shall be properly maintained to ensure

safety. Every place of working should have safe access. When any person has to work at a

height from which he is likely to fall, provision shall be made, so far as is reasonably

practicable, by fencing or otherwise, to ensure the safety of person so working.

Tamil Nadu Factories Rules, 1950

Rule 55: Hoists and Lifts & Rule 55A. Lifting machines, chains, ropes and lifting tackles:

Shall be maintained in good condition, thoroughly inspected and examined by competent

persons and records to be maintained.

Rule 57: Excessive Weights: No person shall, unaided by another person, lift, carry or

move by hand or on head, any material, article, tool or appliance exceeding the maximum

limit in weight set out in the schedule (50 kg for adult male and 30 kg for adult female).

Rule 61E: Machinery and plant: No machinery, plant or equipment shall be constructed,

situated, operated or maintained in any factory in such a manner as to cause risk of bodily

injury.

Rule 61F: Methods of Work: No process or work shall be carried on in any factory in such

a manner as to cause risk of bodily injury.

Rule 61G: Stacking and storing of materials etc.: No materials or equipment shall be

stacked or stored in such a manner as to cause risk of bodily injury.

Rule 61-K. Examination of eye sight of certain workers: No person shall be employed to

operate a crane or to give signals to crane operator unless his eye sight and colour vision

have been examined and declared fit by a qualified ophthalmologist.

Rule 61-N and Rule 61- O: Workers to be provided with Personal Protective equipment

suitable for the hazards and should be of good quality / have certification by Indian

Standard Institute.

Note: For the type of work envisaged, personal protective equipment such as helmet,

safety shoes and gloves are essential.

Rule 96: Notification of accidents: Shall be complied with as required in the Factories Act

(Section 88 and Section 88A) and Tamil Nadu Factories Rules.

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SAFETY PRECAUTIONS TO BE OBSERVED WHILE

TRANSPORTING MATERIALS

I. VEHICLES

Vehicles carrying materials should have proper registration documents and must be

produced on demand by BHEL security staff. The lights on right side (i.e.) over

driver's cabin should be in working condition. Both the head lights as well as park

lamps must be in working condition.

II. MOVEMENT OF VEHICLES

1. The vehicle should not travel at more than 20 kmph within BHEL premises.

2. The driver of the vehicle must possess heavy-duty license and produce on

demand by the security staff.

3. Vehicles carrying inflammable liquid in the tank containers should have

grounding cabin or the tank should be coated with the insulating materials to

avoid static electricity.

4. In road junctions, speed breakers and railway crossing the speed should be

lowered and vehicles should proceed cautiously.

5. The driving should be kept on the left at all places.

6. The vehicle should not be parked in the road in such a way to cause

obstruction to vehicular traffic.

7. No persons other than driver should be allowed to sit or stand on the prime

mover of the trailer.

8. The vehicle should pass only through approved routes. Short cuts are forbidden.

9. There must be a safe distance behind another moving truck.

10. The driver should avoid making quick starts, jerky stops or quick turns at

excessive speed.

III. SHIPPING

1. Strong side supports should be provided on both sides of the trailer. The

side supports should be fixed in such a way that it cannot be removed even

temporarily.

2. Adequate packing must be given for easy slinging operations. The packing

materials should be good enough to withstand the load.

3. The stacking of loads on the truck should be evenly placed. The load should not

be heaped together or dumped over the chassis.

4. The load on the truck should not be beyond its standard capacity. The carrying

capacity must be clearly marked on the trailers also.

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5. The loaded materials should be fastened tightly with wire rope. Coil rope

should not at all be used. There must be side packing such as gunny, rubber-tyre

between the sharp edges of the job and wire rope in order to avoid cut in the wire

rope.

6. There must be minimum two fastening and it should be more in case of lengthier

loads.

7. The loose pieces should be bundled before loading on the truck.

8. There must be red flags or red lamps for the lengthy load, which extend beyond

chassis.

9. The materials should not be stacked too high to avoid hitting against live electric

lines.

10. The load should not be over-hanging more than 3 feet from the end of the body.

11. While transporting the scrap, there must be wire-knitting cover to prevent falling

of scrap.

12. While loading/unloading proper slinging practice should be followed.

13. The vehicle should not be moved directly inside the production buildings in case

the materials are to be loaded, un-loaded there. But the vehicle should be parked

outside the building and the driver should ascertain the passage as well as the

loading / unloading points, with the help of shop officials. This will avoid the

congestion or blocking of traffic in the gangway.

14. When reverse operation are undertaken adequate helpers should be engaged to

control the movement.

IV. OCCUPATIONAL HEALTH AND SAFETY MANAGEMENT SYSTEM

OPERATIONAL CONTROL PROCEDURE

1.0 PURPOSE

To ensure safety in transporting materials through Lorry, Trailer, etc., including

OVER DIEMNSIONAL/WEIGHT CONSIGNMENT.

2.0 SCOPE

Transportation of Heavy consignments from BHEL to site and vice versa

3.0 RESPONSIBILITY

Manager/Stores

4.0 PERFORMANCE CRITERIA

Accident / Damage Record.

5.0 CROSS REFERENCE OHSAS 18001:1999-Clause 4.4.6 Central Motor Vehicles Act and Rules All India

Transport Contract given by BHEL Record of Hazard and Risk.

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6.0 ACTIVITIES

S. NO. ACTIVITY RESPONSIBILITY

01 The vehicle chosen must have original RC Book,

proper Fitness certificate as per Motor Vehicles

Act 1988 and amended 1992 Sec.33 (256)

Transporter

02 Drivers must have valid license as specified in the

Motor Vehicle Sec.3 to 28

Transporter /

Owner

03 Control of Transporter’s vehicle Road permit

(Sec.66-68)

Transporter

04 Control of Traffic Limit – Speed (Sec.112) Transporter

05 Limits of weight and limit in Safety Precautions

(Sec.113, 114)

Transporter/Consignor

06 Insurance of Motor vehicle against third party

(Sec.146)

Transporter

07 Adherence to Motor Transport Vehicle Act

1961(Sec.4 & 5)

Transporter

08 Ensure Welfare and Health requirements (Sec. 8-

12)

Transporter

09 Packing as per Designer/Manufacturer/Purchaser

instructions

Consignor

10 Insurance of Goods Consignor / Consignee

11 Documentation: 1) Vehicle (2) Insurance (3) ED

Invoice or relevant forms for free issue / rejection

material (4) Road Permit for consignments

wherever applicable (5) Lorry Way Bill etc.,

Transporter / Consignor

12 Special support, Lashing, Checking permissible

Over hanging of materials; provision of red flag

and light during night in the rear end and sides of

the vehicle

Shipping departments /

Transporter

13 Checking of the goods / consignments during

loading / unloading and ensuring safe dispatch /

delivery

Concerned executing

department

14 Transportation of goods as per terms and

conditions of BHEL All India Rate Contract for

all consignments

Executing Agency /

Transporter

15 Record of information regarding the accident /

damage to material and Insurance Claim

Lorry Owner/Transporter

/ Consignor / consignee

16 Review of accidents/damages to materials /

insurance Claims

Manager / Stores

17 Report to the Concerned for taking corrective

action

Manager / Stores

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SHIPPING - LOGISTICS MANAGEMENT


TRANSPORTATION OF OVER DIMENSIONAL CONSIGNMENTS THROUGH

MULTI AXLE HYDRAULIC TRAILERS

SPECIAL CONDITIONS

1. RATE

a) The Rate is FIRM except for variation on account of variation in Diesel Price as

given below:

The freight rates finalized are subject to increase/decrease at the rate of 0.3 paise per

MT per KM for every 10 paise increase/decrease per litre in HSD Oil price

(inclusive of taxes) of Indian Oil Corporation at Ranipet over the prevailing price on

the date of opening of the price bid. The increase/decrease in freight rates shall be

proportionate when the increase/decrease in price of HSD Oil is other than in

multiple of ten paise per litre. The price variation shall be applicable from the date of

revision of the price of HSD Oil by IOCL at Ranipet with reference to the date of

Lorry Receipt.(LWB/GC Note)

b) The agreed rates are inclusive of all Charges like Hamali Charges, Statistical

charges, Goods Tax, Toll Charges, Collection Charges etc.,

2. DUTIES, TAXES & OTHER EXPENSES

a) Octroi Duty if any to be paid by the Carriers on behalf of BHEL will be

reimbursed by BHEL on submission of the Cash Receipt duly identifying BHEL

Consignments.

b) For Over Dimensional Consignments

Any other on the way expenses other than “Octroi” charges shall be to the

carrier’s account. The carrier shall take care of all formalities / clearances from

various authorities like RAILWAYS, POSTS & TELEGRAPHS,

ELECTRICITY BOARDS, MUNICIPALITIES, PANCHAYATS, PUBLIC

WORKS DEPT., HIGHWAYS, FOREST DEPT. IRRIGATION, POLICE,

REGIONAL TRANSPORT OFFICES etc. for speedy transportation.

c) ODC Charges

Penalty levied by Regional Transport Authority of State Governments (for the

account of over size, over weight) will be reimbursed subject to submission of

original receipt issued by RTA duly mentioning the Trailer No. and date of payment

and also on submission of the declaration by the transporter in the applicable

proforma .

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d) Route, Survey, Permit Etc. for ODC Consignments

It is the responsibility of the carrier to have made a prior survey of the route over

which the Over Dimensional consignment has to be transported to ensure the

technical feasibility of the consignment to be safely carried over that route and to

clear while transporting any temporary obstructions as may arise with the permission

of the authorities involved. All expenses incurred in this connection have to be borne

by them. If however any damage to private / public property arises in the course of

transportation by the carrier’s vehicle / consignment, the carrier alone shall be liable

for its indemnification. The provision of a pilot before the main vehicle would also

be at carrier’s cost. If small diversion becomes necessary enroute for operational

reason, no extra mileage will be allowed more than the standard distance.

4. TRANSIT TIME

a. BHEL attaches very great importance to the correct and prompt delivery of the

consignments in time and hence delivery should be effected without any delay.

b. The time allowed for transportation will be calculated at the rate of 150 KM/day.

for ODC Trailer.

c. In addition to normal time allowed as in (b) & (c) a grace time of Two days is

allowed to provide for any unforeseen contingency in transportation. For this

purpose the date of loading and unloading will be excluded.

d. Delay in delivery beyond the above period as described in (b) & (c) will attract a

penalty of 2% of the freight per week or part thereof for the first 10 weeks and at

the rate of 3% for the next 8 weeks and at the rate of 4% for the next 8 weeks

subject to a maximum of 76% of the total freight payable against a particular

consignment. When the penalty is levied, the grace time of two days will not be

allowed.

e. Any delay beyond the stipulated time will be viewed seriously. BHEL will

monitor the performance of the carrier on this account and periodical review will

be carried out and suitable action will be taken including suspension/

foreclosure/termination of contract and delisting from the existing registration

with BHEL.

f. However, in deserving cases an authorized official of BHEL of Concerned

Department shall have the authority to waive the penalty on case-to-case basis

considering the merit. In such cases, the carriers should have given timely

intimation in writing with the reasons, which caused delay, and also with

supporting documentary evidence wherever applicable. Discretion of BHEL will

be final and binding.

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5. PLACEMENT OF VEHICLES AND PENALTY

As and when demanded by User Departments/Authorised Agencies/vendors of

BHEL, Vehicles will have to be placed by the Carriers. If they do not place the

vehicle within 44 hours, the following penalty per day per vehicle for each occasion

will be levied. In addition to this, the consignments will be moved through other

Approved/unapproved Carriers without notice or ultimatum and the difference in

freight will be recovered from the bills of the carrier/carriers who failed to place the

vehicle. Should such instance repeat frequently, it would be viewed seriously.

Hydraulic Trailer : Rs. 2500/- per day for first five days and Rs.3500/- per day

for subsequent five days.

Subject to a max. of 10 days(excluding Sundays & Holidays)

6. MINIMUM CHARGEABLE DISTANCE & WEIGHT

Minimum chargeable distance is 200 KMs. (i.e. even when the distance is less than

200 KMs, freight will be paid for a minimum distance of 200 KMs.). Minimum

chargeable weight would be 55 MT.

7. TRANSSHIPMENT

a. . If transshipment is inevitable en route due to major breakdown, the Carrier

should inform the loading officials of USER DEPARTMENT OR PURCHASE

DEPARTMENT OF ALL PRODUCT OR STORES in advance and obtain prior

written permission of authorized BHEL Officials. Alternate vehicle of equal

capacity only to be deployed. Authorisation permitting transshipment shall be

attached along with the freight bill for payments.

8.DEMURRAGE AND DETENTION CHARGES FOR BHEL CONSIGNMENTS

a. Demurrage Charges:

No demurrage / wharfage / ground rent / godown rent is leviable for the BHEL

consignments under any circumstances throughout India. This is applicable for all

transporters and also their sister concerns (in case of lifting BHEL consignments)

under BHEL Rate Contract irrespective of whether one has entered into one contract

or more.

In the event of collection of demurrage charge by any of the branches of the BHEL

approved carriers, such amount will be recovered from the running bills of the carrier

concerned. Frequent occurrence of such nature will be viewed very seriously

warranting suitable action thereafter.

b. Detention Charges:

Detention charges will be admissible in case of delay in Loading / Unloading at

BHEL, BAP, Ranipet only on case-to-case basis.

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Regarding detention charges,

a) For dispatches falling under 0-700 Kms range, a free period of two days shall be

allowed and

b) For 700 Kms and above range free period of Three Days shall be allowed.

c) Detention charges are payable for Trailer Rs.500/- per day for the first one week

and 1000/- per day for more than a week .

d) However for this purpose, Reporting date at BHEL Ranipet and date of

Invoice/Exit from the Gate will be excluded in addition to Sundays and Holidays.

e) During detention the presence of Representative or authorized person of the

subject carrier is essential.

f) For multi point loading, detention charges shall be allowed one additional day for

every point.

g) The authorization for Certification for payment of detention charges shall be by

BHEL official not below the rank of AGM of the User Department.

9. FREIGHT BILLS & PAYMENT

a) In case of doubt regarding the freight to be claimed, etc., it must be brought to the

notice of the BHEL officials concerned before the vehicle moves out.

b) Freight Bills will be submitted within one month immediately after delivery of the

consignments with proper acknowledgements from the Consignee and there

should not be any delay for more than one month. However, BHEL will not

honour such claims after a period of six months on expiry of the contract, unless

substantiated with valid reasons for delayed submission of the bills. Right to

acceptance of such claims is with BHEL. Condonation for delay in this respect

will require the approval of authorized BHEL Officials of the User Department

concerned.

c) All payments to be made to the transporter, shall be through NEFT(National

Electronic Fund Transfer / RTGS(Real Time Gross Settlement) within

reasonable time, say one month, after receipt of the bill along with consignee’s

acknowledgement.

10. DOOR COLLECTION/DOOR DELIVERY

a) The Transport Contractors to collect Loads from the door of BHEL-BAP-

RANIPET AND DELIVER TO ANY PLACE IN INDIA OR VICE VERSA

BY SUITABLE VEHICLE as desired by the operating agency, whether or not

the transport carrier concerned has any branch at such places.

b) ALL DESPATCHES TO POWER STATIONS’ SITES MUST BE, REPEAT

MUST BE, DOOR DELIVERED AT THE SITES

11. In case of any visible outward damage/suspected damage in the consignment, the

carrier should arrange delivery of the consignment on “ OPEN DELIVERY ” and the

Open Delivery Certificate should be issued along with the consignment, duly signed

by both parties.

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12. GOODS CONSIGNMENT (GC) NOTES

a) G.C. Notes issued should bear printed serial numbers. Vehicle No. should be

indicated in G.C.Notes for all Lorry / Trailer Load bookings. Original GC copy

only should be produced with acknowledgement of the consignee for billing.

Erasing or over-writing etc. in the GC notes should not be done and will not be

accepted, if not authenticated by consignor. GC notes should be of good quality

paper and in reasonable size to enable necessary details being written. Copies of

GC notes submitted to BHEL or to its customers should be legible.

b) The Company takes a serious view of issue of G.C. Notes to the Suppliers without

taking physical possession of materials and if any contravention is noticed,

BHEL reserves the right to terminate the contract or take appropriate action.

c) Dimensions of consignments transported in open truck shall be recorded

invariably on G.C. Note at the time of booking.

d) The Contractor should incorporate in the G.C. the type and registration no. of the

vehicle, the description, weight, quantity and dimension of the material and

obtain clear acknowledgement indicating the type and registration no. of the

vehicle, the description, weight / quantity of the material unloaded on the GC

from the consignee with date and their seal. If acknowledgement is obtained for

the consignment booked in Trailer for Lorry or Open Truck the freight at Lorry

rate only will be settled. The acknowledged GC Note should not be mutilated. If

any damage, shortage is noticed at the destination point , the cost of the same

will be recovered from the Carrier’s Bills.

e) More than one delivery/collection at the same destination point of collection

should be accepted, while the GC is to be prepared separately for each

consignment giving cross reference on the GC, the bill should be submitted for

one load only enclosing all the GCs involved. Collected in one destination and

delivered in various destination, billing could be done separately for payment.

f) Once GC Note is issued, it is treated as physical acceptance of the consignment

by the Carrier and in such cases, it shall be the responsibility of the Carrier for

the safe and timely delivery of the consignment. Any dispute between the

consignor and the Transport carrier on this account will not be entertained.

g) The G.C.Notes shall be got countersigned by the Consignor at the time of

booking of the consignment. Every consignment should be covered by G.C.

Note.

13 a) Carriers should also have mechanical handling facilities like pulley block etc.,

for loading/unloading and a weighing machine to weigh all consignments of

minimum of One MT at least at Ranipet Branch.

b) Wherever single piece consignment weighing 500 Kgs. and more, upto 1000 Kgs.,

it is the responsibility of the concerned Carrier to load / unload at Carriers

godown while collection by BHEL or booking through collection agents.

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14 Lashing and securing of the consignments for transportation will be the

responsibility of the Contractor. All the safety precautions required in transportation

such as, providing of Red Flags, Lights, pilot, Escort, etc., as may be required is the

responsibility of the Carriers and should be ensured. The necessary support required

for supporting overhanging portion are to be done by the carrier. Any other

supporting materials provided by BHEL are to be returned otherwise the cost of the

same will be deducted from the carrier’s bills.

15 Loading and unloading at BHEL / Vendors / Sub-Contractors / Sites will be taken

care of by the respective Agency. However, loading and unloading at other

intermediate places will be the responsibility of the Carriers and no claim on this

account will be entertained by BHEL.

16 a) While accepting the consignments for transportation, the Carriers should ensure,

that all necessary documents for check post are collected, so that the

consignments are not detained en route for want of these documents.

b) Any detention on this account will be the Carriers’ responsibility.

c) If a consignment is detained en route by the check-post authorities due to

insufficient documentation or for any other reason and penalty, such as advance

tax, entry tax, compound tax etc., are imposed, such payment will have to be

borne by the Carriers and consignment got released and delivered in time.

d) The carriers should also collect at the time of booking, all the documents

required such as forwarding notes/challans/statutory forms with descriptions of

materials and value etc., to ensure safe transportation and easy identification at

the time of delivery.

17 a) Duplicate Transporter Copy of Excise Invoice in respect of all Excisable items

are to be invariably obtained from the suppliers and the Excise Invoice number

incorporated in the Lorry Way Bill and surrender the same to BHEL along with

the consignment. Otherwise any loss on account of this will be recovered from

the Carrier. In case, such Excise Invoice is not obtained from the Suppliers along

with the consignment, an endorsement EXCISE INVOICE NOT RECEIVED

should be made in the Lorry Way Bill.

In case of doubt as to the freight to be claimed, etc., it must be brought to the

notice of the Officials concerned before the vehicle moves out.

b) Incase Excise Duty is not applicable, it should be mentioned in the GC Note.

c) In case if Free issue Materials/Site Returned Materials/Rejected Materials/or the

consignment booked without any BHEL Purchase Order reference, the Transport

Carrier should demand the relevant Excise duty forms as applicable.

d) Consignment without BHEL Purchase Order reference should not be

collected/delivered at BAP/Ranipet without any written permission from Stores

or User Department. In such cases, the Transport Carrier is solely responsible

for the safe delivery of the consignment at the right place in BHEL.

18. The documents handed over at the booking points and meant to be handed over to

the consignee such as IRIS, DELIVERY CHALLAN, INVOICE, DUPLICATE /

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TRANSPORTERS COPY OF EXCISE INVOICE, SALES TAX FORM etc., should

be carefully brought and handed over to the consignee along with the materials. Any

loss, delay, additional expenditure due to non-compliance of the above on this

account, will be debited to the Carriers.

19. a) The transport carrier should ensure the collection of Form 31 or state entry road

permit applicable form at the time of booking the consignment and suppose the

same is not made available, the matter should be brought to the notice of

concerned officials of Stores and Shipping, BHEL Ranipet by the transport

carrier concerned.

b) Wherever FORM 31 /state entry road permit applicable form is issued to

transport carriers, the carrier should get an acknowledgement from the consignee

on the back of G.C. itself that the “Counter Foil/Copy of Form 31 received”

while getting acknowledgement for receipt of goods. Otherwise any loss on

account of this will be recovered from the Carrier which amounts to Rs.25,000/-

per form as on date.

20. The carriers at the time of booking of the consignments should mark each and every

package with LWB/GC No. etc., wherever necessary, so that the items are

identifiable at the time of transshipment/delivery.

21.The Quantum of work indicated in the contract may vary depending upon the

operational requirements. The Contractors shall have no claim whatsoever on BHEL if no

fixed quantum of work is given to them during the currency of the Contract.

22. a) The contractors shall provide necessary vehicles of suitable size and quality for

the transportation of consignments, such as Machinery, Raw-materials etc., The

Contractors shall at their own expense maintain the said vehicles in good

condition and shall duly apply for and obtain all Licenses, Permits, TREM Card

(wherever applicable) etc., necessary under the rules, in force and promptly pay

all registration, License or other fees and all Taxes payable in respect of the said

vehicles.

(i.e.) the Vehicles shall have valid permits for carrying the load and necessary

road permits from the concerned authorities en route shall be obtained by the

contractor. The Contractors shall also appoint and provide at their own cost for

each vehicle a driver, assistant and other staff as may be necessary. If demanded

by BHEL Officials, the original RC Book and Driving Licence shall be produced

for verification.

b) Carriers are enlisted based on the original documents such as IBA

APPROVAL,RC BOOK,PERMIT,ROAD TAX etc., However, during the

currency of the contract period BHEL has the right to inspect the original

documents as produced during initial verification and if found not to be in

order, the contract will be terminated .

c) The carrier should feed systematic information viz. GC note No. & Date , booking

stations, delivery date with place of delivery to BHEL-Stores-Logistics and user

Department in regard to inward, outward and any where to anywhere (Direct To

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Site) consignments within 15 days, failing which BHEL reserves the right to stop

further loads.

d) In case of any place to any other place (Direct To Site) consignments or in such

consignments where freight is payable by the Customer (To-Pay / Consignee), if

the same is not able to be delivered within 15 days from the date of receipt of

materials at godown / booking office situated anywhere in India or at any place

nearer to BHEL site, it should be brought to the notice of Stores within 30 days

and the monthly statement shall be sent to Stores Department regularly.

23. BHEL prefer their consignments, being carried in the Contractors’ own vehicles. In

case if any necessity arises to carry in a hired vehicle, the transport carrier shall

obtain prior permission from concerned competent authority of BHEL Ranipet.

Should any dispute arise in their deal, it would be viewed with disfavour. In any

case, only the contractor will be solely responsible for the safe delivery of BHEL

Consignments without prejudice or any other rights or remedies to proceed against

the Contractor.

24. The consignments entrusted to the Carriers shall be handled, transported and

delivered carefully. For any loss or damage to the consignment, the carriers should

fully compensate BHEL promptly. Frequent cases of such nature will be viewed

seriously and BHEL reserve the right to take appropriate action against the carrier

including termination of the contract.

25. a) Security, Safety and Environmental Management Systems (EMS) regulations of

BHEL should be observed while in BHEL complex. Ignorance of such

regulations will not be accepted as an excuse.

b) Any damage to BHEL materials/equipments/installations/property/Employee or

to a third party in BHEL premises due to rough or faulty handling by the

contractor’s men/vehicles will have to be made good by the contractor.

26. Where BHEL intends to depute an escort for certain important consignments, he

should be allowed to travel in the vehicle to the destination free of cost and

communication should be sent on day-to-day basis till the consignment reaches

destination.

27. A contact official should be identified at RANIPET and CHENNAI to receive

instructions, furnish delivery position and to attend other duties relating to this

contract .

28. a) In regard to the weight of the consignment booked, especially in case of outward

dispatches, the BHEL design weight will be the authorized weight for freight

billing wherever design weights are available (unless of course there is any

clerical error).

b) However if the excess weight is noted by the Carriers within Ranipet limit, the

matter shall be brought to the notice of the Managers concerned of the User

Department for necessary verification and certification.

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c) If the excess weight is found en route by the Statutory Authorities like RTO /

COMMERCIAL TAX OFFICIALS, the weigh bridge slip must be countersigned

by the consignor at the destination.

d) If the excess weight is noted at the destination point, the weigh-bridge slip

certified by the consignee must be obtained.

e) Based on the above documentary evidence, the claim for excess freight may be

considered on the merit of the case, on case-to-case basis by the User

Department.

29. The work covered by this contract should be done under the contractor’s direct

supervision and should not be sub-contracted at any time. If this is violated, the

contract will be terminated without any notice. In the absence of the contractor, the

contractor should depute an able and literate supervisor for proper supervision and

for receiving instruction, etc.,

30. a) All consignments should be transported through the shortest route and freight

payment will be restricted to the same.

b) Where adoption of longer route becomes necessary:-

for avoiding disturbed / riots prone or flood affected areas, the same shall be

determined with reference to the areas to be passed through and weight and

dimension of the consignment on case to case basis and such routes will be

authorized and fixed before dispatch.

The Contractor, in such cases shall furnish documentary evidence like Octroi

gate passes, special road permit, repair and maintenance bills en route, if any

filling of Diesel etc., along with his bills establishing the fact that he has used the

longer route, so authorized.

31. The distance between two places for freight payment will be determined by the

shortest route arrived at with reference to Road Map of INDIA published by

SURVEY OF INDIA and Motoring Guide (latest edition). or by any other method

such as internet etc. The decision of BHEL in this regard will be final and binding.

32. The movement of consignments includes sizable quantum of materials and

components/sub-assemblies for which the freight charges will be paid by various

BHEL customers to the carriers directly. In such cases also, the carriers under this

contract, must claim the freight only at approved rates payable under this contract,

and any excess claim will be restricted to the approved rates only. If the carrier

continues to make excess claims, such a conduct will reflect on the performance

leading to de-listing from the registration.

33. a) The carriers under this contract should agree for freight to be paid by

BHEL/Customer at the approved rates and conditions.

b) In case of movement of consignment by BHEL on Customer To-pay basis

through BHEL approved carrier, the transport carrier should not enter into

separate contract with the Customer/Vendor. In such cases if any violation is

brought to the notice of BAP Ranipet ,the same will be viewed seriously, leading

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to immediate suspension of the contract with the transport carriers concerned

without any notice and eventually termination of the contract as per agreement.

c) When a transport contractor enters into a separate contract with any BHEL Units

or the customer of BHEL Ranipet for a lower rate of respective category of

contract rate schedule with BHEL / Ranipet the lower rate is accountable against

BHEL consignments also. BHEL reserves the right to avail the discounted rate

from the date of operation of the contract with any party anywhere in India with

respect to the relevant rate schedule.

34. The General and Special Conditions of Contract are complementary to each other

and where they are in conflict the Special Conditions shall prevail. The Tender

notice containing various instructions and condition shall form a part of the

contract.

35. The performance of the Transport Carrier under this contract shall be monitored by

the respective User Department in respect of Inward, Outward and anywhere to

anywhere dispatches. Review of such performance will be made by USER

Department , BHEL, Ranipet. In the event of performance being not satisfactory by

any carrier even in any one of the categories of the dispatches (Inward, Outward and

anywhere to anywhere dispatches), suitable action will be initiated against such

carrier, which may even lead to suspension/termination and de-listing from the

registration.

36. Performance Evaluation of the Carriers will be done through system on monthly

basis based on the following Factors.

1) Response time (On time in full)

2) Delivery of the consignment as per contract conditions

3) Safe delivery of consignment without any damage.

If the Carrier ‘s performance is less than 75% ,the carriers shall be put on temporary hold /

suspension / termination as decided by BHEL.

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