Quarterdeck Training

Introduction toLeadership Skills for Ships (ILSS)

Welcome!

• Ship 1– SSS Mobile Bay, Mobile, GA

• Venture Crew 121– Theodore, AL

• Venture Crew 12– Mobile, AL

Introduction to Leadership Skills (ILS)

• For Sea Scout Ships– ILSSS (aka Quarterdeck Training)

• For Crews– ILSC

• For Troops– ILST

• Substitute “Ship” w/ “Crew” where appropriate

Modules

• Module 1– Ship Organization

• Module 2– Tools of the Trade

• Module 3– Leadership & Teamwork

Module 1: Ship Organization

• Learning Objectives

– Understand Ship leadership roles, both elected and appointed

– Dynamics of having everyone involved in the success of ship activities.

Module 1: Ship Organization

• 1.1 Intro to ILSSS

• 1.2 Team-Based Ship

• 1.3 Ship Organization

• 1.4 Servant Leadership

• 1.5 Vision

1.1 Intro to ILSS

• Sea Scout ship activities and events provide fellowship and opportunities to learn new skills, and are FUN!

• If it ain’t fun, we ain’t doin’ it! -- Skipper

– Unless we have to

Quarterdeck Actions

• Organize Ship– Roles & Responsibilities

• Planning– Meetings, activities, & events– Long Cruise Super Activity

• Promote & Develop Advancement Program– Teach seamanship & outdoor skills

• Encourage Recruiting

1.2 The Team-Based Ship

• What is the difference between a group and a team?

Game: Helium Stick

• Lower the boat hook / paint stick to the ground without losing contact with the stick– If anyone’s finger loses contact, restart

• Reflection Questions– Page 17

Ship Operations

• How does our Ship operate & communicate?

Quarterdeck Meeting Anatomy

• Conducted Monthly• Boatswain Lead, Skipper Guided• Business Meeting Agenda

– Plan meetings, activities, & events– Activity updates– Reports– Issue resolution

1.3 Ship 378 Organization

Boatswain

Boatswain’s Mate: Admin

Crew Leader Public Affairs

Activity Chairs Coxswains

Crew Organization

President

Vice President: Admin

Treasurer Secretary

Crew Leaders Vice President: Program

Quartermaster Activity Chairs

Question

• What is leadership?

• Page 18

Ship 378 Boatswain

• Plans and conducts quarterdeck meetings • Leads ship meetings & activities• Supervises petty officers • Represents Ship in council & regional events• Performs duties of Boatswain’s Mate: Program

– Provides program during ship meetings– Supervises Activity Chairs– Maintains a current activity calendar– Keeps track of program equipment

Ship 378 Boatswain’s Mate: Admin

• Serves as Boatswain’s First Mate• Supports Petty Officers in their functions• Manages membership & advancement records • Leads recruiting efforts• Admits new members into the ship • Conducts opening & closing ceremonies• Performs Yeoman duties

– Manages Ship communication tools– Handles Ship correspondence & minutes– Coordinates Ship publicity

Ship 378 Crew Leader

• Introduces Scouts to Ship ops & traditions• Guide new Scouts through early ship activities• Serve as an individual mentor of new Scouts• Provides weather reports• Performs the duties of a Chaplain’s Aide

– Plans Scout’s Own Services– Identifies inspirational message provider

Ship 378 Pubic Affairs

• Keeps roster details current• Maintains Ship’s Internet presence• Serves as social media administrator• Performs Safety Officer functions

– Maintains First Aid Notebook– Ensures physical forms are current & complete– Looks up Material Safety & Data Sheets (MSDSs)– Provides safety briefings

Coxswains

• Responsible for boat equipment & supplies• Performs Storekeeper functions for boats

– Venture 22, Seahorse 18. Motorboats• Maintains boat equipment in working order

– Maintains maintenance logs– Procures equipment– Keeps inventory

Activity Chairs

• Lead activities– Planning– Organizing– Directing– Controlling

• Manages– Scope, Cost, Time, Quality, Procurement, Risk,

Resources, Team, & Communication

Ship 378 Officers

Skipper

Mates Consultants Boatswain

Mate: Admin

Venture Crew Adult Leaders

Advisor

Asst Advisors Consultants President

Asst Advisor: Admin

Skipper

• Upholds chartered organization & BSA standards • Mentors & serves as a Sea Scout role model• Works with the Boatswain • Facilitates Petty Officer training • Supervises Mates• Attends all quarterdeck and Ship meetings. • Provides leadership to Ship program planning• Performs Mate for Program functions

– Program oversight– Supports & coaches Activity Chairs

Mate for Administration

• Serves as Skipper’s First Mate• Works w/ Boatswain’s Mate: Administration

– Recruitment– Recognition

• Advocates Sea Scout advancement program– Sea Scout Ranks– Ranger– Venturing Awards

Consultants

• Provides expertise to Ship program• Works with Activity Chair

Ship 378 Ship Committee

Charter Organization

Representative

Committee Members Parents Skipper

Committee Chairman

Crew Committee

Charter Organization

Representative

Committee Members Parents Advisor

Committee Chairman

Game: Balloon Toss

• Page 23

1.4 Servant Leadership

• True role of a leader– Helping other members of the Ship succeed

• Servant leaders – Understand what success looks like

• Group • Team members

– Do everything they can to help the Ship and each member succeed

• Page 24

1.5 Vision

• It is about a choice to lead• It is about a choice to give rather than to

receive.

Ship 378’s Mission Statement

• 4 Ss: Scouting, Seamanship, Service, & Social

• Learn seamanship using sailboats, power boats, and muscle boats on rivers, lakes, harbors, & oceans

• Build and maintain friendships with shipmates, other Sea Scouts, and Venturers

• Learn & apply leadership skills while sharing responsibilities & having fun

• Be the best Sea Scout Ship in the Flint River & Chattahoochee Councils

• Support conservation efforts on West Point Lake

Ship 378’s Core Values

• If it ain’t fun, we ain’t doin’ it! (unless we have to)• Structured to produce Quartermasters

– while allowing anyone who just wants to hang out with us enjoy the program.

• Earn Venturing Awards to fill gaps in Sea Scout Advancement Program– Venturing Bronze Gold, Venturing Silver– Ranger

• Develop & maintain Eagle Scouts – Service to local area Troops

• Honor God in the way we behave – Toward others and ourselves

Ship 378’s Core Values

• Wear uniforms out of respect for our sponsors– Boy Scouts, West Point Lake Coalition, donors,

Officers, & parents• Serve at the Council level to

– Support Scout camps– Assist in high adventure activities, and events– Promote Scouting to our communities

• Participate with Venturing Officer Associations– Flint River, Chattahoochee, and Greater Georgia

Councils

Module 2: Tools of the Trade

• 2.1 Intro to Tools

• 2.2 Communication

• 2.3 Planning

• 2.4 Teaching EDGE

Module 2: Tools of the Trade

• Learning Objectives– Teach basic leadership tools

• Communication• Planning

– Use of the Teaching EDGE effectively in one’s leadership role.

2.1 Intro to Tools of the Trade

• Communication – Skills of an effective listener and communicator

• Planning– Elements of effective planning

• Teaching EDGE– How to help others learn

2.2 Communications

• Communication Model– Sender, Message, Receiver

• Complete messages– Who– What– Where– Why– When– How

Game: Telephone Game

• Whisper a message to a Scout at the beginning of a line– Say it only once (no repeating allowed)

• Repeat what was said to the next in line

Listening

• Listening is different than hearing– It involves actually receiving the message being sent.

• Stay engaged– Focus on the speaker and on what is being said– Engage your brain when someone else is

communicating. – Understand what people are trying to say to you.

• Using active listening skills helps as a leader. • Pass the word

– Don’t break the communication chain.

Active Listening

• Assume the listening posture• Paraphrase back what you heard• Don’t mentally finish thoughts for the speaker• Put judgments of the speaker at bay• Be aware of your “hot buttons”• Don’t look for an opportunity to interrupt

– Your brain will remember what needs to be said– Focusing on what to say next ignores the speaker

• Ask questions for more elaboration• Don’t change the subject!

Game: Telephone Game

• Repeat Telephone Game– Use active listening skills to prepare to pass the

message

• Page 29

Game: The Whole Picture

• One Scout describes what they see to other Scouts to draw as accurately as possible

• Page 31

Sending

• People won’t take your message seriously until the 3rd time they’ve heard it

• People will do what they think you told them—even if it’s not what you meant.

• Be as clear as possible with your message – Plan ahead and prepare. – Allow your listeners to ask questions and get a

clear understanding of your message.

2.3 Planning

• Planning is thinking ahead– Begin with the end in mind– Know what success looks like

• Create a plan– Answer all the elements of planning– Refine the plan until the pieces fit

• Don’t over plan– 70% solution is okay! It will change in execution– 100% planning leads to inaction

Planning Process

• Think through decisions arising from model elements • Develop answers to each question • Write down tasks needed to make the project a success

– Assign owners to each task– Assign due dates as appropriate

• Verify things are getting done often

• Take enough time to plan well. If you don’t have enough time initially, schedule more time later.

• Do not presume things will “just happen”

Elements of Planning

ProjectPlanning

Scope

Time

Cost

Quality

ProcurementResources

Team

Communications

RiskRisk

ScopeTime

Communications

Cost

Team Quality

ProcurementResources

Planning Outings

• Outing Charter– Sets planning boundaries for Activity Chair– “Requirements”

• Activity Plan– Planning Details

• Who, what, where, why, when, & how

– “Designs”

Outing Charter

• Goals & Opportunities• Budget• Dates• Location• Program Elements• Registration• Required Documents

• Contacts• Meal Plans• Limitations• Risks• Travel Arrangements• Assumptions

Activity Plan

• Program• Staff• Menu• Trip Plan• Duty Rosters• Gear Lists• Other (e.g., Float Plan, Boat Checklists)

Outing Charter

• Goals & Opportunities– Event Purpose– Advancement Opportunities– “Side Shows”

Outing Charter

• Budget– Event Fees– Lodging– Food– Gas– Tolls

Outing Charter

• Dates– Registration Deadlines– Event Dates– Pre-Event Training

Outing Charter

• Location– Address– Campsite Considerations– Weather Considerations

Outing Charter

• Program Elements– Schedule– Gear– Supplies– Requirements

Outing Charter

• Registration– Event Sign Up– Permissions– Physicals– Permission Slips– Release of Liability

Outing Charter

• Required Documents– Activity Plan– Physical Forms– Training Records– Permission Slips– Float Plan– LNT Plan– Scouts Own Service

Outing Charter

• Contacts– Activity Chair– Adult Campmaster– On-Site Representatives– Consultants– BSA Officials

Outing Charter

• Meal Plans– Event Meals– Travel Meals

Outing Charter

• Limitations– Required Adult Leadership– Training– Age Requirements– Physical Abilities

Outing Charter

• Risks (Conditions that can alter plans)– Weather– Conflicts– Under-Attendance– Staff Scheduling– Equipment Shortages– Underfunding– Emergencies

Outing Charter

• Travel Arrangements– Scout Travel Agent– Tour Plan Filing Date– Travel Modes

Outing Charter

• Assumptions – Conditions that if they don’t hold can alter plans

Outing Charter Creation

• Initially– Adult “Campmaster”– Probably 2 per Scout

• Eventually– Created by Activity Chair & Petty Officers

• Warning– Skipper intentionally leaves stuff out!– Activity Chair to figure out missing boundaries

Activity Plan

• Program– Events are scheduled– Activities related to the events are planned– Supplies become the program gear list

Time Period Activities Requirement IDs Supplies Lead RoleFriday  

1800-2000 Arrival @ Camp Thunder Drivers1830-2200 Camp Setup, Advancement,

Ceremony Prep 

Flag Ceremony Practice O1c, B1a Flag, Flag Pole Alex YoungFlag History O1d Flag History Book SkipperLNT Plan R6a LNT Plan Jackie GroarkeLandship Setup B1a Bell, Flag Halyard, Flag, Burgee, Lashing Rope, Caution

TapeAlex Young

Landship Practice A1d, B1a Script Alex YoungOrdinary Knots O6b Knot Racks Alex YoungOpen Fire Cooking R3e Groceries, Cooking Supplies Aaron Ponzio

2200-2230 Secure Camp Alex Young2230 Taps

Activity Plan

• Staff– Assigns leaders for activities before & during event

Adults Position Role Pre-Campout Activity Subset Training Assignment

Sam Young Skipper Tour Leader Campmaster Safety Officer Fire Extinguisher TrainingLinda Groarke Mate Tour Leader   Safety Officer  Chris Surles C Chair     Safety Officer  

Julie Hoff Adult     Safety Officer  Tim Hoff Adult     Safety Officer  

Youth Crew Role Pre-CampoutAlex Young Scout Boatswain Quartermaster Flag Ceremonies

Bridge of HonorOrdinary KnotsLandship CeremoniesFlag HandlingFlag HistoryEthics, SS PromiseShip Camping Process

Aaron Ponzio Scout Activity Chair Camp MasterGrub Master

Weather MasterTrip Master

   

Activity Plan• Menu

– Combines menu items w/ ingredients & cookware– Ingredients used for grocery list– Utensils used to create cookware gear list

Pyramid: Protien (P) 2-3, Vegetable (V) 3-5, Dairy (D) 2-3, Fruit (F) 2-4, Grain (G) 6-11, Fats & Sweets (S) 0

Pyramid Menu Items Ingredients & Condiments Utinsels

Friday NightEntrée   Eat Before Arrival    Side Dish   Silver Turtles 93/7 Hamburger

Chicken FiletBell Pepper MixedCarrotsBarbecue SaucePotatoOnion

 

Side Dish        Bread        Other        Desert        Drinks   Soda, Gatorade Soda

Blue / Yellow / Fruit Punch5-gal Water Cooler

Activity Plan• Trip Plan

– People & locationGeneral Information

Activity Water Mania            

Date(s)Sep. 14-16 2012            

Location (Address, City, State)

1166 Dripping Rock Rd. Molena, GA 30258            

Departure Point Scout's Homes Arrival Time VariesDeparture Time Varies

Destination Camp Thunder Arrival Time14 Sep 12, 1800-

2000Departure Time

16 Sep 12, ~1200

Return Point Scout's Homes Arrival Time VariesDesitnation Phone Number 770-843-7200Destination Contact Camp Director Jared Young          

Adult Leadership

Role NameMobile Number

Training (OLS, Wilderness First Aid, Safety Afloat, Other)

Campmaster Sam Young 404-915-5321Safe Swim Defense, Safety Afloat, Weather Hazards, BSA Lifeguard    

Asst Tour Leader Linda Groarke 229-894-8665 Safe Swim Defense, Safety Afloat, Weather Hazards      Scouter Julie Hoff 334-332-8009 Safe Swim Defense, Safety Afloat        

Scouts

Role Name RankTraining (OLS, Wilderness First Aid, Safety Afloat, Other)

Boatswain Alex Young Ordinary BSA Lifeguard          Scout Aaron Ponzio Apprentice            

Activity Plan

• Trip Plan– Drivers, route planning, & weather

Drivers

Vehicle Type Name Mobile Number Capacity

Pickup Truck Tim Hoff 334-332-8008 4

Route to Destination

Get driving directions from Mapquest or plug the address into GPS

Return Route

Get driving directions from Mapquest or plug the address into GPS

Weather

Month Average High 85 Low 63

Friday Forecast High   Low   Weather      

Saturday Forecast High   Low   Weather      

Sunday Forecast High   Low   Weather      

Activity Plan• Duty Rosters

– Spreads camp administration tasksCrew Leader All Management & Training Dishwashing

Stay in Fire Ring to Help or do ScoutcraftWatermaster Make Drinks Firemen Heat Cleanup Water Collect Firewood Fill Fire Pump Build Wood Fires

Fill Water Jugs Light Charcoal Fires

Empty Dishwater Fill/Provide Fuel Tanks Extinquish Fires Maintain Fire Pits

Table Master Set Table Cook Clear & Clean Table Prepare Meal Oversee Area Cleanup

Meal Cooks Water Masters Firemen Table Masters

Fri Dinner

1 1 1 1Aaron Ponzio Patrick Patrick Jackie2 2 2 2  Alex Alex  

Activity Plan

• Gear Lists– Program gear– Grocery List– Cookware list– Personal gear considerations

Activity Plan

• Other– Float Plans– Boat checklists

• Trailering• Underway• Motor

Event Execution

• Warning– Skipper is quite happy to allow the Ship to run

unplanned events, unless its dangerous not to– On events, Scouts are marooned on an island

• It is a “come as you are” event• Teamwork is required to overcome planning failures• We’ll still have planned fun, even if not original plan• Going home early is not an option

– Adults reserve the right to avoid planning errors

2.4 Teaching EDGE• 1. Explain

– Trainer explains how something is done

• 2. Demonstrate– Trainer demonstrates while explaining again. This gives the learner a clear

understanding of what success looks like

• 3. Guide– Learner tries the skill while the trainer guides them through it. – Trainer gives instant feedback as the learner practices the skill

•

• 4. Enable– Learner works on their own under Trainer’s watchful eye– Trainer removes obstacles to success, helping Learner to succeed

Game: Put on the PFD!

• Use Training EDGE to instruct how to wear PFDs

• Page 40

Teaching

• Know what the outcome is supposed to be• Considerations

– Who’s the audience– What is the skill level of the audience

• Preparation– Venue– Resources– Teaching Aids– Training Plan

Module 3: Leadership & Teamwork

• 3.1 Intro to Leadership & Teamwork• 3.2 Teams & Team Characteristics• 3.3 Stages of Team Development & Styles of Leadership• 3.4 Inclusion• 3.5 Leadership Ethics and Values• 3.6 Vision

Module 3: Leadership & Teamwork

• Learning Objectives– Understand dynamics of team building– Predict stages of team development– Know relationship of team development to team

vision & goals – Determine how to select an appropriate style of

leadership for the team and condition– Value every team member’s contributions and

development

3.1 Leadership & Teamwork

• Kinds of Teams Our Ship Has– Quarterdeck– Officers– Committee– Activity teams– Families– District, Council, Regional, National, and beyond– Friends

Team Performance

• High-Performing Team – Works well together– Energizes & supports all the team members – Produces highly effective results

• Low-Performing Team– Source of stress & tension– Productivity suffers from the lack of cooperation

Stages of Team Development

• Forming– People coming together to start a new venture– Stakeholders affected by the new venture

• Storming– Clash of expectations & cultures– Tripping landmines: unknown rules & practices– Identifying deficiencies

• Norming– Aligning expectations– Improving environment

• Performing– Getting the job done

3.2 Teams & Team Characteristics

• What are the characteristics of high-performance teams?

3.3 Leadership/Followership ModelStage 3: Guide

-Team members know what to do, but lack confidence

- Leader is a Counselor

Stage 2: Demonstrate

-Team members know they don’t know and are disillusioned

- Leader is a Coach

Stage 1: Explain

-Team members are excited but are a bit clueless

- Leader is a Dictator

Stage 4: Enable

-Team members know what to do without guidance or encouragement

- Leader is part of the team

This process is not static. The leader always works to develop the team. The process starts over as each skill is introduced and progresses until mastered

Servant Leaders

• Need to listen– Know when the time for discussion is over

• Achieve consensus and know when to preserve things that are good– Don’t flounder in a constant storm of questions and

reinvention• Set/maintain standards

– Know when to reject what does not maintain standards or team vision

• Serve their customer– Know how to make a difference with the team

3.4 Inclusion: Servant Leaders . ..

• Learn to effectively include, engage, and use each member of the team

• Know the skills of each member– See how best to involve and use skills of every person,

not just a few friends or the strongest individuals

• Understands the needs and goals of each person– Knows how all the members of the team can help

others achieve their individual goals

Game: The Potato Game

• Get to know your potato• Introduce your potato to the Ship

• Page 53

3.5 Leadership Ethics & Values

• Sea PromiseAs a Sea Scout, I promise to do my best to . . .- Guard against water accidents- Know the location and proper use of all the safety

devices on every boat I board- Be prepared to render aid to those in need- Seek to preserve the motto of the sea: Women &

Children First

Scout Oath

• On my honor, I will do my best to . . .– Do my duty to God and my country– Obey the Scout Law– Help other people at all times– Keep myself physically strong– Mentally awake– Morally straight

Scout Law

• A Scout is . . .–Trustworthy–Loyal–Helpful–Friendly–Courteous–Kind

–Obedient–Cheerful–Thrifty–Brave–Clean–Reverent

Game

• Page 55

3.6 Vision

• What does success in your role look like during your term of office?

Roles & Expectations

• Officers– What do they do?– What do Scouts expect of them?– What do Petty Officers expect of them?

• Petty Officers– What do they do?– What do Scouts expect of them?– What do Officers expect of them?

Module 4: Fun

• Let’s go sailing!!!