SGU MOVIE NIGHTSGU MOVIE NIGHT

PREMIER PREMIER ENTERTAINMENTENTERTAINMENT

Chosen Charity - Chosen Charity -

THE GRENADA NATIONAL PATIENT THE GRENADA NATIONAL PATIENT KIDNEY FOUNDATIONKIDNEY FOUNDATION

PREMIER ENTERTAINMENT PREMIER ENTERTAINMENT TEAMTEAM

Ricardo (Ricky) CharlesRicardo (Ricky) Charles

Claudette James-NewtonClaudette James-Newton

Grant LambertGrant Lambert

Hilary LawrenceHilary Lawrence

Mc Kenzie MitchellMc Kenzie Mitchell

Evan SmithEvan Smith

IMPACT OF PROJECT ON OBJECTIVESIMPACT OF PROJECT ON OBJECTIVES To provide premier To provide premier

entertainment to Students, Staff entertainment to Students, Staff and Faculty of the St. George’s and Faculty of the St. George’s University and the wider University and the wider Grenadian community as a Grenadian community as a whole.whole.

To raise funds on behalf of our To raise funds on behalf of our chosen charity.chosen charity.

To create a learning opportunity To create a learning opportunity for the partners of Premier for the partners of Premier Entertainment Inc. in field of Entertainment Inc. in field of Project Management.Project Management.

To enhance the ability of To enhance the ability of partners to work as a team.partners to work as a team.

To have fun.To have fun.

MOVIE NIGHT PROJECT

WAS EXECUTED WITHOUT ANY NEED TO ALTER

OBJECTIVES

Implementation ActivitiesImplementation Activities

Discussion of The Risk Management PlanDiscussion of The Risk Management Plan

Implementation ActivitiesImplementation Activities

Working on Risk Severity MatrixWorking on Risk Severity Matrix

Completed Risk Response Matrix Completed Risk Response Matrix (Extract)(Extract)

Risk Response Matrix

RISK EVENT RESPONSECONTINGENCY

PLANTRIGGER

WHO IS RESPONSIBLE

AV Equipment Failure RetainReschedule the event to Thursday evening

30 mins equipment down time during the

scheduled eventClaudette

Competing Event/No Patrons

ReduceReduce the price of the tickets by 50%

Less than 50% of tickets pre-sold on day

of the eventRicky

BBQ and/or Popcorn not prepared/delivered on time

Reduce

Purchase BBQ from Leon; Purchase

Microwave Popcorn from Supermarket

BBQ not available 30 mins prior to the event

Evan

AV Technician does not show up

RetainReschedule the event to Thursday evening

No show of AV Tech 15 mins after the

scheduled start of the event

Hilary

Drinks fail to arrive on time due to supplier let down or transport difficulties

Reduce

Purchase from Supermarket and

arrange for alternative transportation (Grant)

Drinks not at the event at least 1 1/2 hours

before the scheduled start of the event

Grant

Insufficient Man Power/Security

ReduceCall on reserve

manpower and K9 squad

Crowd in excess of 150 and signs of unruly behaviour

McKenzie

Implementation ActivitiesImplementation Activities *S= Support *R= Responsible

Responsibility Matrix (Extract)

Task Project TeamClaudet

teEvan

Grant HilaryMcKenz

ieRicky

Reserve, pick up & Preview

Movies     R S R

Design/Print Tickets &

PosterS  R R    R

Placement of Posters

R   R  S R

Pre-Sell Tickets

 R R R R R R

Arrange Venue & Equipment

 R S  R  

Selling Refreshment

S R R R R S

After Event Cleanup

R R R R R R

Implementation Activities

Tickets had to be prepared

Implementation Activities

The venue had to be set up on Movie NightThe venue had to be set up on Movie Night

……and then the patrons arrivedand then the patrons arrived

A Happy and Satisfied A Happy and Satisfied Premier Entertainment TeamPremier Entertainment Team

PROJECT OUTCOMEPROJECT OUTCOME

GoalGoal OutcomeOutcome

Ticket Pre sales 75 Ticket Pre sales 75 131131

Pledge formsPledge forms 10 10 7 7

Attendance 100Attendance 100 7575

Net Funds RaisedNet Funds Raised $2,000 $2,000 $3,500$3,500

Challenges & Team’s ResponseChallenges & Team’s Response

CHALLENGES RESPONSEManpower Team members splitting tasks

Time constraints for Project Execution

(wrong day)

Could not be avoided because of deadline

Misinterpretation of Advertising

Correction made via CC6 Bulletin Board

BBQ sold out early Used additional snacks from popcorn vendors

Surplus Drinks Resell to vendor on campus

Bad Weather Move food to patio

Examples of Examples of EffectiveEffective Project Management Project Management

Scope Creep – Allowed but managedScope Creep – Allowed but managed

Use of Social Capital:-Use of Social Capital:-SGUSGUStaff within Grenada Breweries Ltd., Staff within Grenada Breweries Ltd., Poster DesignerPoster Designer

Risk Mgmt Plan – Identify key risks and Risk Mgmt Plan – Identify key risks and formulate contingency planformulate contingency plan

Examples of Examples of IneffectiveIneffective Project Project

ManagementManagement

Logistics for the sale of refreshmentLogistics for the sale of refreshment

Selection of Movie without consulting Selection of Movie without consulting target audiencetarget audience

Insufficient Manpower for setupInsufficient Manpower for setup

Take Home LessonsTake Home Lessons

Be realistic about your Risk Mgmt Be realistic about your Risk Mgmt planplan

and Contingencyand Contingency

Be Open to Scope Creep & keep Be Open to Scope Creep & keep communications in line with scopecommunications in line with scope

Importance of Responsibility and Risk Importance of Responsibility and Risk Assessment MatricesAssessment Matrices

THANK YOUTHANK YOU

Premier Entertainment TeamPremier Entertainment Team