setting up and using qu100 - wastedataflo · •background •what is qu100? •setting up and...

• Background

• What is Qu100?

• Setting up and using Qu100

• Examples

• Tips

• Back allocation

Areas to be covered

• The key to using Question 100 is to fully

understand all the movements of your waste,

from collection to end UK destination or export.

• WDF’s original question set had become

stretched in situations where more complicated

disposal methods are being implemented (e.g.

large scale PFI contracts).

Background

• Example: A ‘traditional’ treatment system

Collection

Primary

Treatment

Landfill

Reprocessors

Rejects

• Example: A ‘complex’ treatment system

Collection

Recycling

Treatment

Landfill

Reprocessors

Rejects

Residual

Treatment

Secondary

Treatment

• Qu100 allows waste sent through several

treatment processes to be recorded in WDF,

which had not been possible previously.

• New question in WDF to record all the

treatments and end destinations of all your

residual, recycling, reuse and composting waste.

• It replaced Questions 19, 19a, 35, 51-65, 69 &

70.

• Used by all English LAs from Apr-Jun 2015

What is Qu100?

• The previous question set was a rigid structure

that data was fitted into. With Qu100 you build

the data entry structure as you need it to be.

• It allows the user to create a ‘tree’ structure that

traces the movements of waste after collection

to final destination. Essentially it’s like a flow

diagram you set up to suit your LA’s treatment

routes.

• It will have taken a little time to initially set up

Qu100, but now it has, you can load the tree

structure from previous quarters.

What is Qu100?

• Qu100 is available at the end of your question list.

• Before using Qu100, having your material and

selection lists set up properly makes it much easier

to use. Guidance on these can be found here:

• System Management: http://www.wastedataflow.org/documents/guidancenotes/SystemManual/GN

4_Section_2_WDF_Manual_System_Management_1.0f.pdf

Setting up Qu100

http://www.wastedataflow.org/documents/guidancenotes/SystemManual/GN4_Section_2_WDF_Manual_System_Management_1.0f.pdf



• Log into Data manager as normal.

• Roll over the ‘Data’ menu and

select ‘Data Entry’ from the drop

down.

• Pick the period for which you wish

to enter data.

• Scroll to the bottom of your

Question list click the Qu100

question heading to start.

Setting up Qu100

Setting up Qu100

• Qu100 uses a different layout to the previous

questions, providing a more visual interface

to track your material flows.

• This is achieved by creating a ‘tree’, with your

treatment methods as differing levels of

‘node’ on a ‘branch’; From primary facilities at

the root, to your final destinations at the end

of these branches as the ‘leaves’.

Qu100 Terminology The primary node is

the first facility

(barring transfer

stations) the

material goes to

after collection

In this example this

is the final node of

the branch, so can

also be described

as the leaf level

Primary/Root Node

Secondary Node

Tertiary Node

Branch

Tree (A collection

of different

branches)

Setting up Qu100

In the same way that in other questions, (qu19 for example),

you can load comments from previous months, in Qu100 you

will be able to load your tree structure from previous months.

So once your initial tree is in place it is likely that only

occasional growth or pruning will be required.

WARNING: loading a structure from a

previous month will overwrite any tree and

data in the current month. So if you are

going to load a structure make sure you

do this first.

Qu100 Layout

This side will show you the structure

of your tree as it grows; navigate

around it

Whilst this side will allow you to

add/edit/remove the ‘branches’ of your tree

and check your information balances.

Growing your tree: The basics • Click ‘Q100:Waste sent for treatment or disposal’ this allows

you to build a new branch. Do this each time you want to start a

new stream.

• Choose the facility/process type that your waste goes to in the

first instance from the drop down box.

• This list is similar to the list of Questions 19, 35 and 51-65 in

WasteDataFlow.

• Next to each choice is a reminder of the original question

number the option replaces.

Growing your tree: The basics

• You can now pick

the facility details

for the site.

• Click on the facility

box and a list of

your sites will

appear. Start

typing and once

you have 3 or

more characters

the list will start to

refine based on

what you’ve typed. • To choose a facility just click its name.

• Facilities can be added to your selection list via the

Selection lists option of the Management menu.

• N.B. the different colouring on the list confirms the status of the site. Black text for active, Red for deactivated, and

red highlight for locked. Do not use locked facilities as you will not be able to rollup your data!

Growing your tree: The basics • You now need to select

the ‘Waste Stream Type’

entering the

facility/process.

• Each Facility/Process has

designated waste stream

types, e.g. composters

have Green/ Food waste,

MRFs have Comingled or

Source segregated

recyclate etc.

• In this example, being a

Non-hazardous landfill,

you are limited to

Residual Waste.


• Add the tonnage input to the Facility/Process

and click Save.

• You can now access the Source Splits,

Materials, Transfer Stations and Comments

sections. You can Expand or Collapse by

clicking the black arrow buttons.

• In this example you would not need to give

material types but for reprocessors, composters

etc., you will be forced to do this.

• If you use a Transfer Station for this branch,

you can add data in the relevant boxes.

• You can use Comments boxes as required.

• Remember to click Save when you are finished.

Tip: Click on the Save button to enter data. Do

not use the enter button on your keyboard.

• The previous slides covered simple waste movements, such as

waste direct to landfill. Q100 can also replace Q19/35 for waste

sent directly for recycling/reuse. Or, as in the example below, as

a substitute for commingled material going via a MRF (Qu58)

then on to reprocessing (Qu19)

• To add this second branch (waste stream) to your tree simply

click ‘Q100:Waste sent for treatment or disposal’ again and

then select ‘Materials recovery facility’ from the Facility/Process

drop down on the right.


Growing your tree: The basics • As before, pick your facility

and waste stream type

• In this example, being a

MRF, you are limited to

Comingled recyclate.

• Enter the input tonnage to

the facility and save the

branch


• At this point you will see that a

second branch has been

added to your tree, as shown

on the left hand ‘Waste

Movement Tree’ box.

• However, unlike the landfill

branch it is displayed with a red

triangle. This indicates an

incomplete branch.

At any stage you can change the destination by

clicking ‘Change’, rather than deleting and

starting again.


• The branch is incomplete

at the moment as it has inputs

but no outputs.

• You will need to add

‘leaves’ or sub ‘branch(es)’

for this branch to show as

complete.

• To do this, make sure the branch is selected by clicking on it,

(highlighted in bold as above), and click the ‘New Output’ button.


• As this example deals with a MRF

we will select dry recyclate for the

‘Output Waste Type’ and then

‘Reprocessor’ as the equivalent of

Qu19 for its destination.

• This will then bring up the

reprocessor destination list, from

which we can select our chosen

reprocessor before pressing Save.


• You will have noticed prior to

saving, and again now, that the

tonnes output box was not

available for you to enter a number

into.

• This is because for output going to

a reprocessor it must be related to

the specific material type(s) as

was the case in Qu19. • Instead press the arrow button on the

Materials section and record the tonnages

against the appropriate categories.

Growing your tree: The basics • The materials shown by default

relate to the list you have set up

under the material list option from

the management menu.

• There are also options for

selecting any transfer stations

which may have been used and to

add comments which may be

relevant.

Growing your tree: The basics • With this done you will see that the

MRF node has turned yellow to

show that it has at least one output

for its waste. There are two things

we still need to complete.

1. Firstly our reprocessor node is now showing a warning triangle. This is

because in Qu100 we always need to show that a site is the end point,

or final destination of the material’s journey. As mentioned earlier,

Qu100 allows for multiple additional steps to be recorded. For example it

could be that the reprocessor rejects the waste to a secondary

reprocessor or to an EfW. We therefore need to actively confirm that in

this case this will be the end point for our material.


• To finalise this branch make sure

the reprocessor is highlighted

and select new output.

• Press the ‘Final Destination’

button to confirm that this is the

end point of the waste’s journey


• We can see now

how the Qu100

branch, mirrors our

earlier example.

• Select the output/process type

• There are three types of final

destination available. For now just

use ‘Final Destination’ , further info on

the use of ‘FD (Compliant)’ and ‘FD (non-

compliant)’ will be provided in due course

• Press ‘save’ and your final

destination node will be created

Growing your tree: The basics 2. Now that the final destination has

been added and the warning

triangle is gone we can return to

the yellow node (or branch) of the

MRF. Clicking the MRF node to

highlight it again now opens up a

new section: The Waste Movement

Summary.

• The Summary is available for any

yellow or blue level node and

provides a useful breakdown of

input and output to highlight any

imbalance that might exist.

• In this instance we can see that

of the 5000t input to the MRF we

have accounted for 1500t,

leaving 3500t which still needs to

be dealt with.

Growing your tree: The basics • The tree to the left has now been

expanded to represent how a typical

MRF would currently be reported.

– The MRF

– A number of reprocessors which deal

with the different material outputs, (in

this case four)

– Rejects to landfill, and

– Rejects to EfW

• What you will notice now however is

that in Qu100 we need to go further

than this to complete the EfW node.

• If the data is available you can

record the EfW outputs in terms of

any metal or IBA recycling, landfilled

material and process loss from

incineration.

Growing your tree: The basics • Here the EfW node has been

completed.

• The use of the ‘process loss’

category does not feed into any

further calculation of NIs or LATS,

but it does allow for the movement

of waste to balance, as shown in the

summary box. It is therefore

important to use ‘process loss’ or

‘moisture loss’ wherever a loss

occurs, e.g. an incinerator, an MBT

etc.

• This MRF example has been set up

to mimic what you would be familiar

with from your MRF in the existing

question set. It could be however,

that something very different occurs

with the MRF material.....


• In this example the MRF also rejects material to

a secondary MRF for further treatment.

• Prior to Q100 recording data in this way would

not have been possible, but there is now the

ability to represent much more complicated

movements of waste

Growing your tree: The basics -

Source Splits (optional)

• Up to now there has been an optional Question, Qu69, which when

used supported the creation of household waste factors. These factors

superseded the default ones based on collection tonnages and were

applied to the relevant NI and BVPI calculations.

• Qu69 wont work with Qu100 and so another solution to provide similar

functionality was needed.

• The root node source split box:

Growing your tree: The basics -

Source Splits (optional)

• Each primary/root level node you create will display the source split

box.

• It contains two, 2 way splits – Tonnes from HH Sources : Tonnes from non-HH sources

and

– Tonnes from WfH Sources : Tonnes from WnfH Sources

• The splits can be completed wherever breakdowns are known. This

may be none of them, or it may be all of them.

Specific examples

• The following section looks at how common waste management methods

can be recorded in Qu100

• It also looks at how more complex, but increasingly common, elements

can also be recorded.

• With Question 100 it helps to think of your waste management practices

as mass flows with the links between them.

• Guidance Document Examples….

Growing your tree: Tips • Mighty Oaks: The more information you put into Qu100 the larger it will

get, so it is important to get things in a logical order. You can also use the

‘+’ and ‘-’ buttons to condense parts you have completed:

From this:

…to this…

… to this!

Growing your tree: Tips What the nodes mean

This is a ‘top level’ node that should have some outputs or be confirmed

as a final destination, so may be a primary treatment facility or a

reprocessor for recycling/ reuse.

This is a ‘sub-level’ node that should have some outputs or be confirmed

as a final destination so may be a secondary or tertiary treatment facility

or a reprocessor for recycling/ reuse.

This is an end node where waste has been confirmed as being recycled,

reused or composted so would be found against these facility types.

This is an end node where waste has been landfilled to any type of landfill.

This is a warning node to let you know that you have added a Facility or

Process Type that WDF expected to have some sub level outputs.

Growing your tree: Tips

What the nodes mean

This node is designed to warn you that WDF expects an output

for one of your Processes/Facilities. When it disappears, WDF

is satisfied that you have added some kind of output. However,

it does not mean the data you have added is correct or

balances, this should be validated manually.


Loading from previous quarters

• You can load your tree structure from previous

quarters by selecting a period and clicking Go.

• This will load a replica of the tree structure from

the chosen period, with all the same branches,

sub branches and destinations, but without any

tonnage data.

• You can then add this data in.

• By doing this you can develop your tree to

incorporate all the regular movements of your

waste over the months/quarters.

WARNING - if you load

from previous periods it

will overwrite anything you

have already entered this

period, so do this first!


Pruning your tree

• You can delete any part of your tree

by clicking on it and clicking the

button.

• Please remember! If you delete a

part of your tree, all of its sub-

branches will also be deleted.

So deleting this…

Will also delete all these


• You don’t have to delete a facility if you are going to replace it with another

of the same type.

• By clicking Change, you can replace it with another facility.

• This is handy if you are loading from previous quarters, but have a one-off

change to a particular destination.

Change rather than delete


• Between WCAs and WDAs

• Qu100 opens up question elements relating to the treatment of residual waste to

WCAs which were previously not available, such as landfill options (previously

Qu51-53), MBT (previously Qu59) etc.

• However, it is not expected that a WCA will now take on the responsibility for

reporting these from the WDA. In fact doing so will likely double-count these

operations as the WDA will still be recording them.

• Therefore as a general rule we ask that WCAs only report the following

facility/process types at the root/primary level: – Material Reprocessing Facility (MRF) (Qu58)

– Reprocessors – Recycling (Qu19)

– Exporters – Recycling

– Reuse (Qu35)

– Exporters – Reuse

– Anaerobic or Aerobic Digestion Segregated (Qu61)

– In-vessel Composting (Qu62)

– Windrow or other Composting (Qu63)

Avoiding double counting

Saving and rolling up your data

Rolling up your data is no different because you’re completing Qu100 BUT

there are a couple of things to note:

1. Qu100 does not have a Question complete box

so it is up to you to ensure you have properly

finished the question.

Back Allocation

• The original WDF question scheme was not designed to accommodate

back-allocation

• As a result the method required to ensure nothing was double-counted

between the WCAs and WDA as well as allowing for correct indicator

calculation was a complex one.

• Qu100 however has been designed to allow for a simpler application of

back-allocation in situations where it is used.

• In situations where residual waste is collected by a WCA which is

subsequently processed by their WDA, with recycling extracted and “back-

allocated” to the original collection authority, the process below should be

followed.

• Back-allocation example:

• In this example 100t of residual material is collected by the WCA.

• This is then taken by the WDA and processed directly after collection

(e.g. via a residual MRF (rMRF)) so as to recover some of the

recyclable materials it contains.

• This results in 70t remaining as a residual output which is sent to

landfill.

• Of the 30t of recycling 20t is sent to Reprocessor A, which ultimately

rejects 5t of it at the gate.

• The remaining 10t of recycling from the rMRF is sent to Reprocessor B

with all of it being accepted for recycling.

• N.B. In a real situation the actual site details would be used in place of

reprocessor A and B.

How the WDA should record:

Rather than the pre-Qu100 situation where tonnages were subtracted from

Qu23 and treatment outputs, with Qu100 the tonnages are to be recorded in

the same way as they would if back-allocation were not occurring.

Q23 – All 100t recorded against the appropriate collection method

Qu100 – 100t input to the appropriate treatment (here a rMRF).

- 70t output to landfill

- 20t output to reprocessor A

- reprocessor A has two outputs

- 5t of gate rejects to landfill

- 15t of recyclate confirmed by the use of a final destination

- 10t of output to reprocessor B


Comments should be added to the reprocessor nodes A and B to note that

this material is back-allocated to the WCA(s). The breakdown of recyclate

amongst multiple WCAs should be described in the comments of the relevant

reprocessor node.

How the WCA should record:

In the example above for the WDA, 25t of the 100t collected as residual waste

was ultimately sent to a final recycling destination. It is this 25t which is then

back-allocated to the WCA (N.B. not the 30t with 5t of rejects).

With Qu100 all material which is residual waste at the point of collection,

irrespective of future treatment, should be recorded as such and so entered into

Qu23.

Q23 – All 100t recorded against the appropriate collection method.

Qu100 – 25t input to the new process type of “Material from WDA” (N.B. this

must be selected as a root level node), with a waste stream type of residual

waste. Only 25t is entered here as only 25t was ultimately recycled by the WDA.

- 15t output to reprocessor A (only the 15t of material eventually

accepted as

recyclate from the WDA’s return should be recorded by the WCA).


- 10t of output to reprocessor B

- 10t of recyclate confirmed by the use of a final destination.

Why has a change been made?

For the WDA waste movements are recorded in a way which correctly

represents how the material is collected and processed. Back-allocation only

affects the return in terms of the comments which have been used.

For the WCA the material is being correctly recorded as material collected as

residual waste; unlike the previous system which required material to be split

between Qu23 and Qu18.

The use of the “Material from WDA” process allows the back-allocated

tonnages to be clearly identified and so can be included in applicable

calculations such as NI192, but then omitted from any figures which feed

through to WDA calculations (as the WDA has recorded the recycling tonnages

in their own return any feed through from the WCA would be double-counting).

Other items

• Due to the flexibility of Qu100 the structure of the raw data which sits

behind it has had to be created in a different format to that of the original

question set.

• This means that a significant amount of re work has been undertaken on

the validation sheet, PI sheet and other reports to get them working from

Qu100.

• Your LA’s PI sheet, accessible through the data authorisation page, will

provide you with details PI information for your LA.

• A summary of headline PI figures is available from the summary reports

page for all LAs using Qu100

setting up and using qu100 - wastedataflo · •background •what is qu100? •setting up and...

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